HomeMy WebLinkAboutHearing Notice CDBG JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Amanda Christofferson, Grants Administrator
DATE: June 23, 2025
SUBJECT: PUBLIC HEARING NOTICE re: Inform citizens of Jefferson and Clallam Counties'
Spending of the 2024-2025 Community Development Block Grant(CDBG), Public
Service funding, and the proposed use of the July 2025 -June 2026 funding
STATEMENT OF ISSUE:
Jefferson County Staff and our subrecipient Olympic Community Action Programs (OlyCAP)will present a
public hearing with information regarding the use of$102,500.00 from the CDBG - Public Services program
expended between July 2024 and June 2025 to serve low-and moderate-income persons in Jefferson and
Clallam counties. In addition, they will present their plan for use of$103,000.00 in funding for July 2025 -
June 2026. This hearing will take place on July 14, 2025 at 2:00 p.m. Staff recommends that the Board of
County Commissioners hear the public testimony on needs in Jefferson and Clallam Counties.
ANALYSIS:
This hearing is a requirement of the CDBG program and intended to inform citizens of the use of funding
and the availability of funds and eligible uses. It is our interest to receive comments on proposed activities in
particular from low-to moderate-income individuals of our counties. Receiving public comment can change
the use of the Public Service funds to better meet the needs of our Jefferson Counties individuals.
FISCAL IMPACT:
Available CDBG- Public Services funding for the 2025-2026 contract period is $103,000.00.
RECOMMENDATION:
Receive public comment and provide recommendations for changes to the current application and/or
approve of the use for the CDBG-Public Services funding in 2025-2026.
REVIEWED BY:
Mark McCa7/ 11.,,/1(‘
ounty Administrator Dat
Please publish 2 times: June 25 and July 2, 2025
Contact Person: Amanda Christofferson,Auditor's Office
Bill to: Jefferson County Auditors
Attn: Amanda Christofferson
P.O. Box 1220
Port Townsend, WA 98368
NOTICE OF PUBLIC HEARING
Community Development Block Grant(CDBG)-Public Service Funds
NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of
Commissioners for Monday, July 14, 2025 at 2:00 p.m. in the Commissioners' Chambers, County
Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID). Notice of said hearing is
to be published in the official newspapers of Jefferson County and Clallam County.
The purpose of the public hearing is to review community development and housing needs, inform
citizens of the availability of funds and eligible uses of the state Community Development Block
Grant(CDBG), and receive comments on proposed activities,particularly from lower income
persons residing in the Jefferson and Clallam County areas. Comments on Jefferson Counties
and Olympic Community Action Programs' past performance and use of the prior CDBG Public
Services Grants will also be received.
For the 2025 program year(July 2025 -June 2026), up to $103,000 is proposed to be available to the
county and the Olympic Community Action Programs to fund public services that principally
benefit low-and moderate-income persons. OlyCAP intends to use the funds for operation of the
Housing Program. For the 2024-2025 program year, Jefferson County and Olympic Community
Action Programs received $106,000 and used it for operation expenses associated with the
Housing Program.
The information is available for viewing on the County website by clicking on:
www.cojefferson.wa.us— Services—Laserfiche Web Portal (username and password is: public)—
Board of Commissioners—BOCC Agenda Packet—2025 Weekly Agenda Items—07 July 2025-
071425 —HEARING re CDBG
You are welcome to participate in this hearing. You will need to join the meeting by 2:00 p.m. using
the following methods: VIRTUALLY: Via the following Zoom, link:
https://zoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784-
1705#and press *9 to "raise your hand"to be called upon. Access for the hearing impaired can be
accommodated using Washington Relay Service at 1-800-833-6384,or IN-PERSON
In addition, written testimony is also invited beginning on June 25, 2025 and ending on July 14,
2025 at the end of the Public Hearing, unless extended by the Board of County Commissioners.
Written public testimony may be submitted by Email to: ieffbocc@co.jefferson.wa.us, and by Mail
to: Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend, WA 98368. Written
testimony must be received by the Board of County Commissioners by the end of the hearing
testimony period.
You may view testimony received by clicking here: www.co.jefferson.wa.us—Services—Laserfiche
Web Portal—Board of County Commissioners—BOCC Agenda Packets—2025 Weekly Agenda
Items—07 July 2025 —071425 - HEARING re CDBG
Signed this 23rd day of June, 2025.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
/S/Heidi Eisenhour, Chair
ATTACHMENT 12-D(1)
if tik Washington State
Department of
114►11 Commerce
Community Development Block Grant
CONTRACT CLOSE OUT REPORT— PUBLIC SERVICES
1. Contract Number: 24-62210-007
2. Grantee Jurisdiction: Jefferson and Clallam Counties
3. Chief Administrative Official and Title: Mark McCauley,Jefferson County Administrator
4. CDBG Contract End Date or Project Completion Date: June 30, 2025
5. Final Public Hearing Date: July 14,2025
6. Brief project summary and results achieved:
During the months January to April of 2025 OlyCAP utilized CDBG-Public services funding to pay for
salaries and benefits in the Housing Program in an amount of approximately$91,000. Other requested
expenses to be reimbursed included utilities,contracted services and insurance. The operations of the
Housing Department for OlyCAP was thus subsidized for four months by this funding.
The Beneficiary Report is in the process of being prepared for this period by OlyCAP.
7. Service area of the project/activity(s):Jefferson County
The chief administrative official of the grantee jurisdiction certifies that:
1. The financial information and data provided in this report is accurate as of the signature date indicated below.
2. The project was completed in accordance with the grant contract and scope of work.
3. A final public hearing was conducted to assess project performance.
4. Records supporting the information provided in this report will be maintained for a minimum of six(6)years
from final closeout and made available upon request.
5. The CDBG Program can use or reproduce all media material provided by the grantee.
In the event audits disclose disallowable costs, the Washington State Department of Commerce shall retain the
right to recover an appropriate amount of costs after fully considering the recommendations on disallowed costs
resulting from the final audit.
Signature:
Chief Administrative Official Date
December 2022
ATTACHMENT 12-D(2)
FINANCIAL SUMMARY
Budget Summary
HUD IDIS Activity Number,
Budget Code and Description
(See the project A-19 invoice voucher information) Expenditures
IDIS Activity# Budget Code and Description Budget Amount Funds Expended Balance*
05 Public Services 102,500.00 102,500.00 0.00
21A General Administration 3,500.00 3,419.56 80.44
(Jefferson County)
Total CDBG $106,000.00 $105,919.56 *$80.44
Other Funding
Total Project $ $
*Any dollar amount reflected in the Total CDBG Balance column will be de-obligated and returned to the CDBG
Program.
PROGRAM INCOME
1. Will this project generate program income? ❑ Yes X No
2. If"Yes" to question 1, have you submitted a Program Income Reuse Plan to your
CDBG project manager? Yes I I No
For detail on program income and content of a Program Income Reuse Plan,
see Section 4 CDBG Management Handbook.
December 2022
40 Y,� OIyCAP 360-385-2571
2120 W. Sims Way
_ Port Townsend, WA 98368
June 13,2025
Amanda Cristofferson
Grants Administrator
Jefferson County
1820 Jefferson Street
Port Townsend,WA 98368
Re:2026 CDBG Allocation-Statement of Intent
Dear Ms.Cristofferson,
On behalf of Olympic Community Action Programs(OIyCAP), I am writing to confirm our intent to,
upon award, allocate the 2026 Community Development Block Grant(CDBG)funding—totaling
$103,000 less the County's administrative share—to support Housing Case Management services
for low-income residents of Jefferson County.
This activity aligns with the eligible uses of CDBG funds as outlined in Section 105(a)(21)of the
Housing and Community Development Act of 1974,which permits funding for housing services
such as housing counseling, case management,tenant assistance,and related support.These
services are a core component of OlyCAP's efforts to stabilize individuals and families experiencing
or at risk of homelessness and support long-term housing retention.
We appreciate Jefferson County's ongoing partnership and support in administering these critical
federal resources and look forward to working with you to finalize the necessary documentation
and compliance steps.
Please do not hesitate to contact me should you need additional detail or clarification.
Sincerely,
Holly Morgan
Executive Director