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Home My WebLink About080910_ra01 Regular Agenda 10:00 a.m. v JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Admini~trator FROM: Leslie Locke, Deputy Clerk of the Board DATE: August 9, 2010 SUBJECT: HEARING re: Second Quarter 2010 Budget AppropriationslExtensions; Various County Departments STATEMENT OF ISSUE: Public Hearing to review the appropriation/extension requests for the second quarter of 20 1 0 due to corrections in revenues from grants, receipt of unanticipated revenues, andlor unanticipated expenditures. ANALYSIS: The following departments have requested budget appropriations/extensions (Notice of this hearing was properly published): FUND # FUND NAME REVENUE EXPENSE CURRENT EXPENSE 001-021-<lOO Auditor's Oflice/Elections $ 34,557 $ 34,557 001-240-<>00 Superior Court $ 1,290 $ 93,695 Total CUrrent Expense $ 35,847 $ 128,252 SPECIAL REVENUElCAPITAUENTERPRISEnNTERNALSERVlCE FUNDS 135-000-<>10 JC Drug Fund* - 10,000 1 Q8.ooo-<>10 WSU Extension' 34,020 34,020 151-000-<>10 REEf Technology 100,000 200,000 135-000-<> 10 Sheriff's Drug Investigation Fund 9,000 9,000 123-000-<>10 Grant Management - 35,000 177-ooo.()10 PW Special Projects 69 732 47479 . Then> Is enough unencum_ cash In 11118 fund to c.....rthe additional expendltwe, RECOMMENDATION: Take public comment on the proposed 2010 budget appropriations and consider approving a resolution to adopt these budget changes. ~/'-flo Date JEFFERSON COUNTY STATE OF WASHINGTON ORDER: 2010 BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. _____ VARIOUS COUNTY DEPARTMENTS } th WHEREAS, the Jefferson County Board of Commissioners did on the 26 day of July, 2010 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, th WHEREAS, the Jefferson County Board of Commissioners did on the 26 day of July, 2010, th set a hearing on said emergency for the 9 day of August 2010, at the hour of 10:00 a.m. in the County Commissioners’ Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on July 28 and August 4, 2010 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED , by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: FUND #FUND NAMEREVENUEEXPENSE CURRENT EXPENSE 001-021-000Auditor's Office/Elections$ 34,557$ 34,557 001-240-000Superior Court$ 1,290$ 93,695 Total Current Expense $ 35,847$ 128,252 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 135-000-010JC Drug Fund*-10,000 108-000-010WSU Extension*34,02034,020 151-000-010REET Technology100,000200,000 Sheriff's Drug Investigation Fund 136-000-0109,0009,000 Grant Management 123-000-010-35,000 177-000-010PW Special Projects 69,73247,479 * There is enough unencumbered cash in this fund to cover the additional expenditure. th of August, 2010 APPROVED this 9 day. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chairman Phil Johnson, Member ATTEST: Lorna L. Delaney, CMC John Austin, Member Clerk of the Board , TO: BOARD OF COUNTY COMMISSIONERS Date: July 6,2010 RE: Request for Emergency Budget Appropriation/Extension and Amendment SUPERIOR COURT 001-240-000 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $109,082 o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? @~~s o Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bUd~et extension to include this new revenue in the budget this year as outlined below in the amount of: I $1290 I ''Tor At.. REVEIliUE, BUDGET CURRENT REVISION AMENDED $0 $1 290 $1 290 $0 $0 $0 $0 $1,290 $1,290 BARS Revenue # 33401.20.0001 Description GAL REIMBURSEMENT REVENUE BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51221.10.0020 BAILIFF $3 000 $12000 $15000 51221.10.0600 CLERK HIRE $3 000 $5 000 $8 000 51221.41.0070 PSYCH EVALUATION $15,000 $60,401 $75401 51221.41.0010 GUARDIAN AD LITEM $1 891 $1290 $3181 51221.41.0030 iNTERPRETER $3,000 $4,500 $7,500 51221.49.0030 JURY FEES $21,008 $10,5~~ $31,512 , " ,ii' 'r- ei':::'" "';) fl:01'IAL'EXBEI'-lOll'lJl{E; $46:899 r .' $93,695 $10~,u82 - Reason for A ro riation/Extenslon SEE OTHER PAGE FOR REASON FOR APPROPRIATION "~"Om,"" 2Z' p--- ~0 ~ ~cted Official/Department Head Signature ... SUPERIOR COURT 2ND QUARTER APPROPRIATION JUSTIFICATION 2009 THERE WERE 330 BAILIFF HOURS EXPENDED. 2010 YTD THERE HAVE BEEN 476.5 HOURS EXPENDED. AN INCREASE IN THAT LINE ITEM IS REQUIRED TO PROVID BAILIFF SERVES FOR THE REMAINDER OF 2010. THE ORIGINAL $3000 BUDGET WAS FROM THE TRIAL COURT IMPROVEMENT FUND AND IF THAT ACCOUNT ALLOWS I WOULD SUGGEST THE ENTlRIE $12000 REQUESTED OR AT LEAST A PORTION OF IT BE FURNISHED FROM THAT LINE ITEM. THE SUPERIOR COURT IS REQUIRED TO MONITOR ALL GUARDIANSHIPS FILED IN THE SUPERIOR COURT AND UNFORTUNATELY THIS IS AN UNFUNDED MANDATE. THE SUPERIOR COURT JUDGE HAS AUTHORIZED THE CLERK HIRE TO WORK ON A PROJECTING BRINGING ALL GUARDIANSHIPS UP TO THEIR CURRENT REPORTING REQUIREMENTS BASED ON A SCHEDULE OF TUESDAY AND THURSDAY 8:30 A.M. - 3:00 P.M. DAILY. ADDITIONAL FUNDS ARE REQUIRED TO COMPLETE THIS PROJECT. THE PSYCH EVALUATION LINE ITEM WAS QUICKLY DEPLETED AS WAS THE BAILIFF AND JURY FEES DUE TO THE STATE VS. MICHAEL PIERCE JURY TRIAL. THE REQUESTED AMOUNT WILL BRING THE LINE ITEM OUT OF THE RED AND PROVIDE 1/2 OF THE ORIGINAL ALLOTED AMOUNT FOR THE REMAINDER OF 2010. JURY FEES ARE IN THE RED DUE TO THE STATE VS. PIERCE JURY TRIAL AND FUNDS NEED TO BE REPLENISHED TO PROVIDE FOR ADDITIONAL TRIALS SET FOR THE REMAINDER OF 2010. WE WERE FORTUNATE TO GET AN UNEXPECTED CONTRACT WITH AOC FOR GUARDIAN AD LITEM FEES AND THE REVENUE LISTED REPRESENTS THE COMPENSATION FROM THAT CONTRACT WHICH SIMPLY NEEDS TO BE REALLOCATED BACK TO THE SUPERIOR COURT BUDGET LINE ITEM FOR FUTURE USE. TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: June 28, 2010333 Jefferson County Auditor's Office/Elections Department/Fund Namc 001-021-000 Fund Number Commissioners: (check a111hat apply) [2] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $34,556.60 for this current year for the reason(s) outlined below. D For funds other than Current Expen.'ie -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Y es________." ~o lZl Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which \vas not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $34,556.60 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budeet 33390.40.0010 HA VA GRANT $0.00 S34,556.60 $34.556.60 SO.OO $0.00 SO.OO TOTAL REVENUE $0.00 $34,556.60 $34,556.60 BARS # Expenditure Description Current Revision ~e'''' Budget BuMe! 51170.49.0200 ES&S L1CEl\SE AGREEMENT $7,442.00 $13,941.07 $21,383.07 51180.49.0100 ElMS MO"fTIIL Y LEASE $0.00 $20,615.53 $20.615.53 $0.00 $0.00 SO.OO TOTAL EXPENDITURE $7,442.00 $34,556.60 $41,998.60 Reason for Appropriation/Extension The Office of the Secretary of State (OSOS) and the Help America Vote Act (HA V A) Board for Washington State approved to pay a portlon of our 2010 voter registration and voting system maintenance fees. This was designed to ease the financial increases due to the implementation on HA VA. Originally, it \'\-'as set up that OSOS would directly pay our vendors. After consideration by the Office of Financial Management and the OSOS. it was determined that these costs would be covered by a grant. Therefore, \ve would pay our vendors and the grant \vauld pay the difference between the bill and the bill before \ve implemented HA V A. Prior to HA V A, we paid ES&S $5,262.25 for our Hardv,rare/Softwarc Maintenance. Therefore, this grant will pay the 2010 costs less the $5,262.25 for a total ofS34,556.60 for both our voter registration system ($20,615.53) and voting system ($13,941.07). By submitted, jr1, (1. f ,,}, " "--- , "/ ' (1/ ( L -r~/,'\.,~,.~-, ....... . .{:;:,..",: '\>':J~~\ \ll'~wF/'-l//LJ/1 1""~t,,vSecretary of State -z ~~;~'___~ 5..\.)."\.1 REED . .. . . , Wastimgton State ELECTIONS PC 80x 4C229 Olympia, WA 98504-0229 (360) 902-41 SO Toll-Free ;300) 44S-48.e 1 wVv....;.SOS.'NG.',Jr:JV June 14, 2010 The Honorable Donna M. Eldridge Jefferson County Auditor Post Office Box 563 Port Townsend, WA 98368 Re: Contract No. Amendment No. Approved Grant Amount G-2841 11 - VR Maintenance Fees $20,615.53 I Payment authorized: $20,615.53 I CFDA No. 90.401 Dear Donna: We received your payment request as noted above. In accordance with your grant agreement, we have authorized a payment in the amount of $20,615.53. The payment should arrive within 7 to 5 business days. You are still entitled to one year of maintenance fees for your voting system. Please submit a current bill and your last bill before you became HAVA compliant to me as soon as you get them from your vendor. We will then draft an amendment to this agreement for the difference between your "pre HAVA" maintenance fees and you current maintenance fees. If you have any questions, please feel free to contact me at 360-902-4169 or Iq uerrero@secstate.wa.qov. Sincerely, A-....,.--...., Lori Guerrero HAVA Coordinator Enclosure 0505 No. G-2841 11 APR 14 Z010 FISCAL STATE OF WASHINGTON OFFICE OF THE SECRETARY OF STATE AMENDMENT NO. 11 TO GRANT AGREEMENT NO. G-2841 Grant Agreement NO. G-2841 by and between the State of Washington. Office of the Secretary of State, Elections Division (hereinafter "OSOS") and the Jefferson County Auditor's Office (hereinafter "County") is amended as follows: Statement of Work Funds are awarded to the County, as recommended and documented by the HAVA Grant Advisory Board and approved by OSOS, for costs associated with one year of voter registration maintenance fee increases. Period of Performance Subject to ils olher provisions, Ihe period 01 pertormance 01 Amendment 11 10 Ihis Grant Agreement shall commence on January 1,2010, regardless 01 the date of execution 01 this Amendment. and be completed by December 31,2010. Compensation and BillinQ Procedures In consideration 01 the work conducted described in the Statement of Work, OSOS agrees to provide funding not to exceed $20,615.53. Reimbursement of County Expenses: . The County shall submit invoices with the supporting documentation, under Amendment 11 to this Grant Agreement, to the OS OS Billing Contact for reimbursement not more than once a month. . The County shall provide proof of payroll charges to the OSOS Project Manager for staff labor costs associated with Amendment 11 under this Grant Agreement. . To receive reimbursement, the County must proVide a detailed breakdown of authorized expenses (including original lodging receipt, if applicable), identifying what was expended and when. . Invoices shall be submitted for expenses on the following annual schedule: For Expenses From July 1 through September 30 From October 1 through June 30 Submit By October 31. July 30 All Claims shall be submitted to the OSOS Financial and Support Senvices Billing Contact Bea Huynh-Tien, P.O. Box 40224, Olympia, WA 98504-0224, (360) 586-2062. Payment for approved and completed activity will be made by warrant or account transfer by 050S within 30 calendar days of receipt of the claim. The Grant Agreement number shall be referenced on the claim. Page 1 of 2 Co:ltrac'JiICc,'ltracts'JiAVA Portal'ltlAVAGrantProgram~HAVA Coun!'i' AgreeroenlslJeflerwn G-2841\Jeffer:sen 2841 11 0505 No. G-284111 All other terms and conditions of the original Grant Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment JEFFERSON COUNTY AUDITOR'S OFFICE OFFICE OF THE SECRETARY OF STATE , ,,' ;'~ v C{-+-,---, ,,'/'1 '-'~, Donna Eldridge Jefferson County Auditor col. ( i... , ,.9ite '1/nln ~., ! /~ O. c...u VI r; /ti' Eleanor Dovey / Financial Services anager Date APPROVED TO FORM. Attorney General's Office Page 2 of2 Conlracls\Coolracts'.HAVA Portal\HAVA Grant FrograrnlHAVA County AgreementslJefferson G-:2841Uefferson 2641 9 'l\'GW M!;M'?m.'.i'~,-: , '''''', -, FORM A19-V.... (",,,.12196) 8,->, ; ~ ,Ij, IN.EH'YOUCHER Secretary of State Elections Division Post Office Box 40229 Olympia, Washington 98504-0229 INSTRUCTIONS TO VENDOR OR CLAIMANT Submillhis form 10 daim payment for materials, merchand,se or services. Show complete detail for each item !P~J3i~~ffMN$, mr:':M]jtV:if-'~eH;::; "'-~:_;&:\~~~i4-:~~~ Vendo~sCerjjficate_ I hereby certify under penalty of perjury that lhe items and iotals listed hereirlare proper charges for materials, me rchandiseor services fumished io lhe Slale of Washington, and thai all goO<.1s furnished andlor services rencteredhave been provided without discriminalion because of age, 5 ex marilal stalus, race creed, color, nalional origin, handicap, religion, or Vietnam era or disabled veteransstalus. JEFFERSON COUNTY PO BOX 563 PORT TOWNSEND, WA 98368 ~'>17 ~ JEFFERSON COUNTY AUDITOR 1/22/10 (TITLE) (DATE) FEDERAL 1.0. NO. OR SOCIAL SECURITY NO. (For Reporting Personal 8E!rvices Conlract Payments 10 IRS) RECEIVED BY DATE RECEIVED HAVA MAINTENANCE FEE REQUEST Reimbursement type: ~er Registration System or o Voting System 2010 Invoiced amount: $ 20.615,53 '* Attach invoice Less Pre HAVA Maintenance Fees: - $ ** Attach invoice Net request $20.615,53 " transfer below as either reimbursement or upfront H' Do not combine voter registration and voting system maintenance fees on one A-19, You must submit a separate A-19 for each maintenance fee request ~ Reimbursement Payment (Provide receipts) Amount: $20,615,53 o Up-front Payment ** Per HAVA audit findings, up-front funds must be mailed to your vendor within three days of receipt of the funds from the OSOS, Amount: MO' DATE PREPARED BY TELEPHONE NUMBER DATE DOC DATE CURRENT DOC. NO. REF. DOC. NO. VENDOR NO. WORK COUNTY CITYfTOWN CLASS " M C TRANS 0 UF CODE D ORG INDEX BUDGET Alloe UNIT AMOUNT INVOICE NO. ACCOUNTING APPROVAL FOR PAYMENT DATE WARRANT TOTAL WARRANT NUMBER DFM Associates ...---.. DFM Associatlt 10 Chrysler, Suite A Irvine, CA 92618 949-859-8700 949-859-9512 Fax# . Invoice 01 Date Invoice # 1/112010 33077 BHITo Ship To Jefferson County Auditor Donna M. Eldridge P.O. Box 563 Port Townsend, W A 98368 P.O. Number Terms Ship S.O.No. Cant. 2/9/05 Net 30 Quantity Item Code Description U/M Price Each Amount 6 W A - Jeff=on ElMS Annual Lease - Yr. 4 pricing 1,531.25 9,187.50T 6 W A - Jeff=Oa-yr.5 ElMS Annual Lease - Yr. 5 pricing 1,638.42 9,830.52T For the months of January - December 2010 Sales Tax Jefferson County-Port Townsend Combined 8.40% 1,597.51 NVOICE~140RIZATION ignalure J Date~_ endor# bFOq/J Address#___. nvo ice!PO # 7?()77 - mount $ ,;;;?CJ . b/5. :;;3 ccount #12..L2.i h;;;2..; C 0 t2 _- rojcctlGranl/woCZ:.I.J..ff12- Lf 1 ,01.1.L .. Total $20,615.53 ... www.DFMAssociates.com FORM A19-1A {Rev 12i96"1 ~d';P"" ~,;", ,'~ . e ,~, ;.. >,' STATE OF ',^,ASHING~ON INVOICE VOUCHER AGENCY NO. AGENCY USE ONLY LOCATION CODE P.R. OR AUTH. NO. AGENCY NAME Secretary of State NSTRUCT10l\S TO VENDOR OR CLAIMANT: Submit this form cO c1a;m ~ayment Elections Division Post Office Box 40229 'or materia's, merchandise or services. Show complete de\ail for eac~ iteT'l Olympia, Washington 98504-0229 VENDOR OR CLAIMANT arrant is to be a able to Vendors Certificate, I hereby certify underpenal"y 0' pe(ury that t'le items and totals listed hecein are proper charges for materials . merchandise Or servicesfum;shedlotheStsteofWashingtor, a~dthalallgoodsfu",ishedandiot JEFFERSON COUNTY services rendered have been provided w;thout cjscrimination becaus eofage, sell., 'TIarital status, race creed, color, nslionalorigin, hSl'dicap. celigio1,orVietnameril. PO BOX 563 o'disabledveteril.'lsstalus. PORT TOWNSEND, WA 98368 BY (SIGN IN INK) JEFFERSON COUNTY AUDITOR 6/28/10 (TITLE) (DA~E: FEDERAL 1.0. NO OR SOCIAL SECURITY NO. (For Reporting Personal Services Contract Payments ~o IRS) RECEIVED BY DATE RECEIVED HAVA MAINTENANCE FEE REQUEST Reimbursement type: o Voter Registration System or [)<; Voting System 2010 Invoiced amount: $19.203.32 ** Attach invoice Less Pre HAVA Maintenance Fees: - $ 5.26225 ** Attach invoice Net request $13.941.07 ** transfer below as either reimbursement or upfront ~ Reimbursement Payment (Provide receipts) Amount: 13.941,07 0 Up-front Payment Amount: PREPARED BY I ,ELE)HONE NUMBER DATE AGENCY APPROVAL DATE DOC DATE I PMT. DUE DATE CURRENT DOC. NO. REF. DOC. NO I VENDOR NO I VENDOR MESSAGE I USE I UBI NUMBER TAX MASTER INDEX WORK COUNTY CITynOWN CCAS' " M "B OC TRANS 0 AP"N PROGRAM "B ,ua ORG BUDGET "B PROJ AMOUNT INVOICE NO. "' COOE 0 FUND INDEX INDEX 0"' OB' INDEX ALLOC "'IT MO' ROJECT PROJ PH'" ACCOUNTING APPROVAL FOR PAYMENT DATE WARRANT TOTAL VVARRA"'T NJMBER Election Systems & Software, Inc. 6055 Paysphere Circle Chicago, IL 60674 (877) 377-8683 H~} \11P _I, I '- v,~"l '-I' "1'10' t:.l '111 . <..-' JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 . fJ,~TO~i~O;'; ~. . JEFF8RSDN COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 BILL TO: Port Townsend, WA 98368-0563 Port Townsend, WA 98368-0563 Coverage Date 04/01/10-03/31/11 Election Ref: NA 1 GOLD-HDW MAINT/SUPPORT-650 3318.3400 EA 3,318.34 1 Firmware Usage Agrmt-650 376.5100 EA 376.51 1 Sftw Maint Agrmt-Unity EDM 2042.0500 EA 2,042.05 Election Data Manager 1 Sftwr Maint Agrmt-BOD 1276.2900 ST 1,276.29 Ballot on Demand 1 Sftwr Maint Agrmt-Unity BIM 1276.2900 EA 1,276.29 Ballot Image Manager 1 Sftwr Maint Agrmt-Unity DAM 638.1400 EA 638.14 Data Acquisition Manager 1 Sftwr Maint Agrmt-Unity ERM 2042.0500 EA 2,042.05 Election Reporting Manager 1 Sftwr Maint Agrmt-Unity HPM 2552.5600 EA 2,552.56 Hardware Progr~~ing Manager , \-. ~~h..'."""" Z~~~~..'ZATI~~. \ '='" L f I .~=~ dress # .-----' \ Vent:.:~ ~ _:9!L.J,.{, R \ [riVO',' i#-2_~1.p.--v--,---_u'----1 . " c. /If ~ . I'D . ......- i i ::~.. 6 {J [o.;';'Tih::-::"Z!. 07iJJ ;1YJt/Wo-5J!3.o.. iJl. - . WA 1,135.87 .00 .00 ~_.~,..._..-._"'- FREIGHT DISCOUNT SHIPPING & HANDLING TOTAL .00 .00 14,658.10 PLEASE DETACH AND RETURN THIS STUB WITH YOUR PAYMENT. THANK YOU! , ___. ty..,. """"'....tymllO;n.......,r-1 . . n B.EC11ON -.- .- JEFFERSON COUNTY, WASHINGTON COUNTY AUDITOR pO BOX 563 PORT TOWNSEND, WA 98368 p.rp lJXJM- ~~ I , '0 ~rJW 015 Election SVsle s & Software. Inc. . P.0.80x3480 ~ Om.". NE 68103-0480 ~ 534531 (8001241-8683 !Bill 1 05/06/04 JEFFERSON COUNTfi:.~INGTON OUNTY AUDITOR \:!.. BOX 563 PORT TOWNSEND, WR. 98368 'i ~~., {.\ ~. tt .'4,,=- ; ~i~~ .. ._~LJ 110165 HMA 2004 NET 30 DAYS 1~~~~g~~~1 SALESMAN: TIM KNUST 0626082 110165 ORDER ENTERED BY: M HAREMZA ,; .,TT~~~'! SH~~~R~i~: ES&S DELIVERY _:2.._..___~_:::._" iii j;' X;iYSD~ CDUf{t-r Renewal p.riod 8/01/2004 to 7/ 1/2005 __.._..__'..:.!:0bKSDli'T 1 Hdwr Support Agr.t-IV-C 200 1,876.0000 1,876.00 Optech IVC200 C.ntral Count ** PLEASE NOTE: R.n.wal fee is due and payable no lat.r than 30 days prior to the begi ning of the ren.wal p.riod p.r your .a ntenanc. agre...nt. 1 Sftwr Licens. Agr.t-AERO I, SOO. 0000 100.00 .00 Ruto El.ction R.turn Progral ** PLEASE NOTE: R.n.wal f.. is due and payable no lat.r than 30 days prior to the b.gi ning of the ren.wal period p.r your .a nt.nance agr....nt. 1 Sftwr Lic.ns. Rgr.t-EMS 1,585.50 EI.ctionManage..nt Software ** PLEASE NOTE: R.n.wal f.. is due and payable no lat.r than 30 days prior to the b.gi ning of the renewal pe~iad per your aa ntenance agree.ent. 1 Sftwr Lic.ns. Agrlt-ETP I V-c 1,800.7500 1,800.75 Election Tabulation Program ** PLEASE NOTE: Ren.wal fee is due and payable no lat.r than 30 days prior to the b.gi ning of ...._19....1...,..... . II BfCnON IYIllIIII_ IIIIIIIl JEFFERSON COUNTY, WASHINGTON COUNTY AUDITOR PO BOX 563 PORT TOWNSEND, WA 98368 Election SYstems & SoftWare. Inc. p.o. Box 3480 Omaha. IE 68103-0480 (8001241-8683 ~ 534531 - e ~ 05/06/04 .. . JEFFERSON COUNTY, WASHINGTON COUNTY AUDITOR PO BOX 563 PORT TOWNSEND, WA 98368 ~1~!_&R.il...sm.~.,R.ll_~~ 110165 ~ 2004 NET 30 DAYS ~~~~~~~~Ij,~~~~~~'~~ SRlES~: TIM KNUST 0626082 110165 ORDER ENTERED BY. M HAREMZA 022 INQUIRIES. SHIPPED VIA. ES&S DELIVERY the renewal period Per your .a"ntenance agrenent. WASHINGTON STATE TAX PORT TOWNSEND CITY SALE TAX-WA .00 .00 .00 SHIPPING: TOTAL RMOUNT DUE 5,262.2 . . 04/26/10 Election Systems & Software, Inc. 6055 Paysphere Circle Chicago, IL 60674 (877) 377-8683 BILL TO: SHIP TO: JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 Port Townsend, WA 98368-0563 Port Townsend, WA 98368-0563 1 1 Coverage Date 07/01/10-06/30/11 Election Ref: NA Firmware Usage Agrmt-650 GOLD-HOW MAINT/SUPPORT-650 295.0000 EA 2600.0000 EA 295.00 2,600.00 INVOICE~',) J . .',.., . ..:\,iATION I Slgnature~~ t-! !.J;lfe_____,~_____~ Vendor# _(::"__~(_~ '~>lm~.~1J :~:~~J~ :;.t(,- "-- --., ----.. ..- ACCOIIl1t# 0 ~ / () d-( (r'&'(:':;~"~- ProjectlG;~;:"~: :~,S-( T,c. ~i ~;:L a-o -~'..~-=;,.._"~,,,,",,-'- -~:-) ,~.) C::J :>. WA 243.18 .00 .00 FREIGHT DISCOUNT SHIPPING & HANDLING iOTAl ,00 .00 3,138.18 738754 110165 3,138.18 PLEASE DETACH AND RETURN THIS STUB WITH YOUR PAYMENT THANK YOU! ~l~ ELECTION SYSTEMS & SOFTWARE . . Election Systems & Software, Inc. 6055 Paysphere Circle Chicago, IL 60674 (877) 377-8683 fn.Hn)?~) '. -""-', 0;,.'.,.1 "II,' ". 0' .. 0",1 ':,-,,....- ; i..i L-C ,",UDJTen BILL TO: SHIP TO: JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 Port Townsend, WA 98368-0563 2 2 Coverage Date 11/01/10-10/31/11 Election Ref: NA GOLD-HDW MAINT/SUPPORT-AUTO Firmware Useage Agrmt-AutoMark 330.7500 EA 35.2800 EA 661.50 70.56 , INVOICE PAYlVJl,,'lT AUTHORIZATION .JJ ,/: A! A Lh. no. signature~.:::_.--~~.e_--___ Vendor # E L /",l. C __,Address #,__,___ Javoiee!PO # '7 </7. '7 t.- f., ----SS--- AmOUllt $ 7"12, --'-~___, ACCO""t # - CJ D I 0 aL I rt-oc ProjectiGrar.tiWO .st}7_C,: 'f9. ~ ,."-~--------.-----~,......_. WA 61. 49 .00 .00 FREIGHT DISCOUNT SHIPPING & HANDLING TOTAL .00 .00 793.55 746766 110165 793.55; PLEASE DETACH AND RETURN THIS STUB WITH YOUR PAYMENT, THANK YOU! Jun.28. 21)10 11:05AM .I,ctior Syst,ms & Software . No.6350 P. Election Systems & Software, Inc. 6055 Paysphere Circle Chicago, IL 60674 j n ,JUH ::~G (877) 377-8683 S: l, \ JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 1~J:(.>> >' ". u"Slt:,? . IPTO,., ,\JEPFERSON COUNTY, WASHINGTON . Jefferson County Courthouse PO Box 563 E ILL TO Port Townsend, WA 98368-0563 Port Townsend, WA 98368-0563 Coverage Date 11/01/10-10/31/11 Electlon Ref: NA Sftwr Maint Agrmt-AIMS 565.9500 EA 565.95 1. 'INVOICE ~ \NT A sign!!l\U'e Wndorll~ /020 A \JlVoi~lPO# 7'-f7 ~ 4"3_ \llll$ ~/.J. C(-"1 Am!> oro./-( u i'1-u A_I# 0 - ,ProjeollOranVWO ~) (( 7~. 'f9. <l..><' L_._~=--,_-_.~_-"-_.'---~-'-" ATION WA 47.54 .00 .00 FREIGHT DISCOUNT SHIPPING & HI<NDlING TOTAL .00 .00 613.49 ~mP~I~!\~'~~ I 747643 110165 613.49 PLEASE DETACH AND RETURN THIS STUB WITH YOUR PAYMENT THI<NK YGU! TO: BOARD Of COU!\'TY COMMISSIONERS Date: July I, 2010 RE: Request For Emergency Budget Appropriation/Extension and Amendment Prosecuting AltorneylDRUG FUND Department/Fund Name 135-000-010 Fund Number Commissioners: (check all that apply) o Please be advIsed that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $10,000.00 for this current year for the reason(s) outlined below. !2l For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes_L-__ No o Please be advised that a revenue source (i.e. grant, new fee) has becn rcceived by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amOlmt of_____~____ to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision I :\ew Budget Bud~et SO.OO $0.00 SO.OO $0.00 TOTAL REVENUE SO.OO $0.00 I SO.OO BARS # Expenditnre Description Current Revision I ::,\Ie", Budget Bud~et 51510.41.0000 Professional Services $10,00000 S] 0,000.00 $20,000.00 SO.oo SO.OO $0.00 . SO.OO TOTAL EXPENDITURE $10,000.00 $10,000.00 $20,000.00 Reason for Appropriation/Extension The budget allocated for Professional Services in 20 I 0 has been expended. The Prosecuting Attorney is anticipating additional expenses/services that would qualifY for payment from this fund. There is sufficient fund balance available in the fund to satisfY this request. Respectfully submit!9,d" 4 l' ~ ! { )-../1 i )/L..( , . f.L.. ",;}j ~.J'elie Dab:cU~ Pro-secuting Atto-rney J ./ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 3, 2010 WSU JEFFERSON COUNTY EXTENSION Department/Fund Name Commissioners: (mark all that apply with an "X") ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $34,020 I 108000010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $34,020 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 108000010.33314.19.0305 MRC PROJECT GRANT $100,000 $34,020 $134,020 $0 $0 $0 .. ........ i' ..... '.. TOTAL REVENUE $100,000 $34,020 $134,020 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53190.31.0020 OPERATING SUPPLIES $2,896 $2,434 $5,330 53190.41.0030 PROJECT CONTRACT SERVICES $6,515 $985 $7,500 53190.41.0031 PROJECT CONTRACT CONSULTANTS $48,750 $29,651 $78,401 53190.43.0010 TRAVEL $2,500 $200 $2,700 53190.49.0010 COPYING/PRINTING $2,250 $750 $3,000 :..,:: : ..:: ..-: TO'tAi...EJ<flENDITORE $62,911 $34,020 $96,931 Reason for Aoorooriation/Extension These funds are part of the original 2-year grant that covers the period July, 2009 to June, 2011; however, the deliverables timeframe has been moved up to June 30, 2010 for certain eelgrass, marine stewardship, and Mystery Bay projects. Respectfully c( Elected 0 ICiallDepartment Head Signature TO BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 28, 2010 Department/Fund Name REET TECHNOLOGY Fund NumbE 151 000 010 Commissioners: (mark all that apply with an "X") D Please be advised that atter a thorough examination ot my curent budget It appears that the amount allocated IS insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension In the amount of I I iAJ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover thiS additional expenditure? mYes X UNo r-\fi Please be advised that a revenue source (i,e. grant, new fee) has been received by this department which ~ was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount of: I $1DD,DDD BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 336.00.97 Intergovernment revenue REET Technology $15,000 $100,000 $115,000 $0 $0 $0 . TOTAL. REVENUE $15,000 $100,000 $115,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 514.22410 Software payment True Automation $110,000 $200,000 $310,000 I professional services $0 $0 $0 ; :.. . TOTAL EJ<F'ENDlTURE $110,000 $200,000 $310,000 Reason for Appropriation/Extension First and second installments due on 2010 Respectfully Su,bmittec Judi Morris \. / {/ G-?'vJ /7 ~ J' ',,-----/ . / ,j . {..L - L-/",-/'<Z-- Elected Official/Department Head Signature TO: BOARD or COUNTY COMMISSIONERS Date: July 2, 2010 RE: Request For Emergency Budget Appropriation/Extension and Amendment Jefferson County Sheriff Department/Fund Name 136000010 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget \\-'ith respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the rcasan(s) outlined below. o For funds other than Cu.rrent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? yes_______ \10_____ I2J Please be advised that a revenue source (i.e. grant. new fee) has been received by this department which \-vas not included in the annual budget at the time it \\<a~ prepared. Therefore, l request an emergency appropriation and budget extension in the amount of S9,OOO.OL-__ to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget 369.30.00.0000 Con-t1scated and Forfeited Property $0.00 $9,000.00 S9,000.00 SO.OO SO.OO $0.00 TOTAL REVENUE $0.00 $9,000.00 $9,000.00 BARS # Expenditure Description Current Re,,'ision New Budget Budget 52121.35.0010 EQUIPMDJT GE='iERAL S20,000.00 $9,000.00 $29,000.00 SO.OO SO.OO $0.00 SO.OO TOTAL EXPEIN.DITURE $20,000.00 S9,000.00 $29,000.00 Reason for Appropriation/Extension The Sheriffs drug investigation fund allows us to pay for expenditures for more effective drug investigations that can not be accommodated within the General Fund. In June 2010, we received $9,000 as a settlement in a drug forfeiture action, allO\....ing us to increase the funds avai lable. Respectful!t submitted, .- _-' .l - // . \ ~'; , ,/ Ton TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Grant Management DepartmenVFund Name Commissioners: (mark all that apply with an "X") Date: July 6, 2010 123-000-010 Fund Number D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [Xl Yes DNO D Please be advised that a revenue source (i,e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 BARS Revenue # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0177 Operating Transfer in to Special Projects $0 $35,000 $35,000 Ie::",:,'. ~ $0 $35,000 $35,000 Reason for AppropriationlExtension The Resource Conservation Manager Project was not budgeted for 2010. The funding for this project comes from a Washington State Department of Commerce Grant, a Puget Sound Energy Grant, and funding by Jefferson County, the City of Port Townsend, Fort Worden, Port Townsend School District and Chimacum School District. The Operating Transfer to the Special Projects fund is for cash flow purposes as the grants are on a reimbursable basis. This is the first year of a 3 year project. Respectfully ~Wmi~, ~-</ JV~? (j," Elected Official/D partment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: July 6,2010 PW Special Projects DepartmenUFund Name Commissioners: (mark all that apply with an "X") 177-000-010 Fund Number o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $59,732 BARS Revenue # 34931.10.0000 33831.00.0040 33831.00.0050 33831.00.0060 33831.00.0070 33928.11.0000 39700.000123 Description BUDGET CURRENT REVISION AMENDED $0 $6,412 $6,412 $0 $5,433 $5,433 $0 $6,758 $6,758 $0 $5,555 $5,555 $0 $5,574 $5,574 $0 $5,000 $5,000 $0 $35,000 $35,000 Jefferson Count Cit of Port Townsend Fort Worden Chimacum School District Port Townsend School District Wa St De t of Commerce Grant ARRA o eratin Transfer In From Grant Mana ement $0 $69,732 $69,732 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51820.10.0000 Sa la ries $0 $27,076 $27,076 51820.20.0000 Benefits $0 $13,535 $13,535 51820.31.0000 Supplies $0 $1,343 $1,343 51820.42.0000 Communications $0 $559 $559 51820.43.0000 Travel $0 $635 $635 51820.49.0000 Miscellaneous $0 $1,500 $1,500 51820.95.0000 Interfund Rentals/Leases $0 $2,831 $2,831 i<' <'i<i';', ,;<< $0 $47,479 $47,479 Reason for Appropriation/Extension The Resource Conservation Manager Project was not budgeted for 2010. The funding forthis project comes from a Washington State Department of Commerce Grant, a Puget Sound Energy Grant, and funding by Jefferson County, the City of Port Townsend, Fort Worden, Port Townsend School District and Chimacum School District. The Operating Transfer is for cash flow purposes as the grants are on a reimbursable basis. This is the first year of a 3 year project. Respect!J.rliY~bmitte6, ~~// #/ '-". IJ~/ ./f Iv' . W i"'-- Elected Officti;,fDepartment Head Signature