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Home My WebLink AboutOlympic Peninsula Tourism Commission 2ndEXHIBIT C 2nd QUARTER REPORT Organization: Olympic Peninsula Tourism Commission (OPTC) Contact person: Kathleen Temple Mailing Address: PO Box 670 Port Angeles, WA 98362 Phone Number/Email: 1. LTAC Funds received from the County 2nd QTR: Due by July 311ttoafnick light( uo.leijersoii.►va.us ORGANIZATION Tot -at Total Overspent Refund TOTAL TOTAL 211d Amount Received (+) Required I` QTR QTR Awarded From Underspent LTAC LTAC by JeffCo JeffCo (-) of LTAC FUNDS FUNDS funds SPENT SPENT OPTC 109500- NIA NIA 2813.31 19987.31 2. LTAC funds spent by your organization 2nd QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid, receipts from payment,): OPTC INVOICE DATE AMOUNT 2785 3/6/2025 9487.52 2800 4/17/2025 2166.61 28M 5/15/2025 3077.59 2821 6/12/2025 5255.59 PURPOSE Partner share of annual marketing Partner share of annual marketing Partner share of annual marketing Partner share of annual marketing During the 2"d QTR of 2023 OPTC/QPVB was active in the following Tourism initiatives: *Held monthly meetings with OPTC Partner and OPVB Board Members *Final updates to Travel Planner, sent to printer, printed and received. *Mailing of Travel Planners and bulk inserts upon request -monthly mailing via various requests- email and phone requests *update and maintain web site *Create monthly newsletter -Plan articles and artwork -engage partners for blogs highlighting their areas *Plan and prep for FamTours- Taiwanese Influencer Bloggers, Edelweiss Air/Press FamTour (Switzerland) Voyages du Monde (France) Major German Tour Operator *Plan and create Spring Marketing Campaign -Ads placed Northwest Travel & Life -full page ad and travel planner March/April 1889 Washicn 's "az+ne FeWMarch 1889 Washington's Magazine June/July Seattle Official Visitor Guide Summer/Fall 2025 Seattle Met -Fu4 page ad Summer 2025 State of WA-Enews ad *Attend Seattle Hospitality Trade Show *Purchase Stock Photos for updates *Instagram reel and Crab Fest Video clips 3. LTAC funds balance remaining 2"d QTR: 86,699.38 4. Please attach your organization's report for all revenue, marketing, services, programs and activitiesfor the prior January through March (1st) quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. In voice PO Box 670 618 S Peabody Street F Part Angeles WA 98362 Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date 3/6/2025 TOURISM COMMISSION Invoice # 2785 Description Total Invoice Your Portion The following are bills that OPTC has paid. Your portion is shown based on the Partner Agreement Percentages You will see the bill along with the breakdown for each partners share. Thank you! OPVB-Admin Costs -Jan 2750.00 468.88 OPVB-Admin Costs -Feb 2750.00 468.88 OPVB-Admin Costs -March 2750.00 468.88 Red Lion-OPTC Meeting -costs after lunch's paid 704.28 120.08 OPVB-Intl, lead and office postage -Jan 200.42 34.17 OPVB-Intl, lead and office postage -February 137.72 23.48 Postmaster -Bulk mail permit 350.00 59.68 Postmaster -Postage for Travel Planners 3000.00 511.50 Postmaster -Postage for Travel Planners shipped 38.30 6.53 JayRay-Website monthly maintenance -Jan 500.00 85.25 Constant Contact -Jan 682.0t 116.28 Constant Contact -Feb 682.Ot 116.28 Travel Guides Group -Jan 900.45 153.53 OPVB-Travel Planner Admin Costs -Jan********** 1000.00 170.50 OPVB-Travel Planner Admin Costs -Feb********* 1000.00 170.50 Port Angeles School Dist -Bulk mail distrub center -Jan 160.00 27.28 Port Angeles School Dist -Bulk mail dist center -Feb 160.00 27.28 Certified Folder -Travel Planner Distribution 12550.09 2,139.79 Flipsnack 420.00 71.61 Immediate Images -Victoria Airport -Brochure Rack Fees 573.28 97.74 Destination Greater Victoria membership fee 507.25 86.49 Taiwanese Influencer Bloggers-3 people-2 nights lodging and 974Total 1 14909 breakfast Phone # 360-452-8552 Fax # 360-452-7383 Page 1 in voice PO Box 670 618 S Peabody Street F Port Angeles WA 98.362 Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date 3/6/2025 TOURISM COMMISSION Invoice # 2785 Description Total Invoice Your Portion Statehood Media-1889 Washington's Magazine 2000.00 341.00 Premier Media Group4\1orthwest Travel & Life -Full page ad and 4825.00 822.66 travel planner-March/April Scenic WA State -Full page ad in Scenic Washington Roadtrip 10410.00 1,774.91 Guidebook Saga City Media -Washington State Visitor Guide-2 pymts of 17995.00 945.42 8997.50 minus ad space paid by partners Inside Out -Designs for WA State Visitor Guide and Scenic WA 175.00 29.84 Roadtrip Guidebook Total $9,487.52 Phone # 360-452-8552 Fax # 360-452-7383 Page 2 in voice PO Box 670 616 S Peabody Street F Port Angeles WA 96.362 Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date 4/ 17/2025 TOURISM COMMISSION Invoice # 2800 Description Total Invoice Your Portion The following are bills that OPTC has paid. Your portion is shown based on the Partner Agreement Percentages You will see the bill along with the breakdown for each partners share. Thank you! Your Percentage is 17.05% OPVB-Admin Costs -April 2750.00 468.88 OPVB-Intl, lead and office postage -March 23.95 4.08 JayRay-Website hosting -Feb 500.00 85.25 JayRay-Website hosting -March 500.00 85.25 Constant Contact -March 682.01 116.28 Travel Guides Group -March 429.30 73.20 Travel Guides Group -April 445.50 75.96 Seattle Hospitality Tradeshow 400.00 68.20 OPVB-Travel Planner Admin Costs -April 1000.00 170.50 Port Angeles School Dist -Bulk mail distrub center -March 160.00 27.28 LISPS -Bulk mail postage 200.00 34.10 LISPS -Bulk mail postage 3000.00 511.50 FedEx-TP proofs to Journal Graphics 16.10 2.75 Shutterstock-Photos for Travel Planner 175.46 29.92 InsideOut-Travel Planner Lite design work 325.00 55.41 InsideOut-Travel Planner design work 1500.00 255.75 John Gussman-8 Stock Photos 600.00 102.30 Total $2,1".61 Phone # 360-452-8552 Fax # 3.60-452-7383 in voice PO Box 670 618 S Peabody Street F Port Angeles WA 98362 Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date 1/15/2125 TOURISM COMMISSION Invoice # 2808 Description Total nvoice Your Portion The following are bills that OPTC has paid. Your portion is shown based on the Partner Agreement Percentages You will see the bill along with the breakdown for each partners share. Thank you! OPVB-Admin Costs -May 2750.00 468.88 OPVB-Intl, lead and office postage -April 28.01 4.78 JayRay-Websi.te hnstin.g-April 500.00 85.25 Constant Contact -April 682.01 116.28 Travel Guides Group 391.50 66.75 Sequim Accounting Services -Tax Prep for 2024 3,00.00 51.15 OPVB-Travel Planner Admin Costs 1000.00 170.50 Port Angeles School Dist -Bulk mail distrub center -April 160.00 27.28 Port Angeles'Schoof Dist -correction for month when they went 160.00 27.28 from billing in advance from billing after month over Saga City Media -Seattle Official Visitor Guide-Summer/Fall 3000.00 511.50 2025 Statehood Media -Full pg ad in 1889 Magazine June/July 3500.00 596.75 Seattle Met -Full page ad Summer 2025 1750.00 298.38 Lake Quinault Lodge -Edelweiss FamTour 2000.00 341.00 Olympic Lodge -Edelweiss FamTour 1317.49 224.63 Lake Quinault Lodge -Voyages du Monde FamTourfrom France 436.32 74.39 John Gussman-Photo-Aerial photo in mustard field 75.00 12.79 Total $3,077.59 Phone # 360-452-8552 Fax # 360-452-7383 in voice PO Brix 670 618 S Peabody Street F Port Angeles WA 98.362 Bill To Jefferson County Admin Office Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date 6/12/2025 TOURISM COMMISSION Invoice # 2821 Description Total Invoice Your Portion The following are bills that OPTC has paid. Your portion is shown based on the Partner Agreement Percentages You will see the bill along with the breakdown for each partners share. Thank you! OPVB-Admin Costs- 2750.00 468.88 OPVB-Intl, lead and office postage -April 288.78 49.24 Constant Contact -May 682.01 116.28 Travel Guides Group -May 450.90 76.88 OPVB-Travel Planner Admin Costs 1000.00 170.50 Port Angeles School Dist -Bulk mail distrub center4aday 160.00 2 7.2 8 Monte English Storage -Travel Planner Storage 1375.00 234.44 Journal Graphics -OP Map -production and freight 812.76 1,384.59 Journal Graphics-2025-2026 Travel Planner -Production and 14793.60 2,522.31 freight Olympic Lodge -Major German Tour Operator 219.58 37.44 Red Lion -Voyages du Monde FamTour from France 303.86 51.81 State of WA Tourism -June Enews ad 680.00 115.94 Totalt $5, 55.ft Phone # 360-452-8552 Fax # 360452-7393 1:34 PM Olympic Peninsula Tourism Commission 07/03/26 Balance Sheet Cash Basis As of June 30, 2025 ASSETS Current Assets Checking/Savings Checking - 4706 Petty Cash Savings - 3504 Total Checking/Savings Accounts Receivable Accounts Receivable Total Accounts Receivable Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Equity Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY Jun 30, 25 Mar 31, 25 30,300.70 30,033.82 60.00 60.00 108.41 108.40 30,469.11 30,202.22 -3,273.75 -11,912.23 -3,273.75 -11,912.23 27,195.36 18,289.99 29,010.29 29,010.29 -1,814.93-10,720.30 27,195.36 18,289.99 Page I 1:32 PM Olympic Peninsula Tourism Commission 07/03/25 Profit & Loss Casty Basis AprU through .trine 2= Apr - Jun 25 Jan - Mar 25 Ordinary Income/Expense Income Tourism Summit -- Sponsor 1,000.00 12,750.00 Tourism Summit -Attendee 5,072.75 9,699.01 T-rtal Twrtsm Sumn*-- 6,072.75 22,449.01 Earned revenues Travel Planner Inserts 1,782.90 3,362.40 Bank Interest 0.01 0.02 Total Earned revenues 1.782.91 3,362.42 Jefferson Cc Admin Jeff Co Tourism Support 0.00 2,500.00 Jefferson County Admin i 19.987.31 0.00 Add'I Fam Tour Support -Jeff Cc 0.00 313.31 Total Jefferson Co Admin 19,987.31 2,813.31 Co -Op & Marketing Partners Spring Co -Op Marketing Partners 6,500.00 0.00 Scenic Byway 1,200.00 5;230.00 WA State Visitor Guide 4,150.00 8,300.00 Total Co -Op & Marketing Partners 11,850.00 13,530.00 Partner Income City of Port Angeles 18,815.01 0.00 City of Port Townsend 2,399,11 4,34034 City of Sequim (LTAC) 5,985.77 5,408.69 Forks Chamber of Commerce 8,557.64 0.00 Grays Harbor Tourism 5,037.32 0.00 Mason County 4,278.83 0.00 OPVB 20,075.78 18,140.35 Tatat Partner income 65,449.46 27,869.38 Total Income 104,842.43 70,044.12 Gross Profit 104,84'2.43 70,044.12 Expense Admirnistrative 990 Tax Return 300.00 0.00 Administration 16,500.00 2,750.00 Meetings -36.63 704.28 Total Administrative 16,763.37 3,454.28 CoOp Campaigns Spring Campaign 15,000.00 6,825.00 Scenic Byway Guide 0.00 10,510.00 WA State Visitor Guide 0.00 18,070.00 Total CoOp Campaigns 15,000.00 35,405.00 Industry Par icipatlon Tourism Victoria - Membership 0.00 507.25 Total Industry Participation 0.00 507.25 Marketing Digital Marketing 880.00 5,420.00 Fam Tours -Intl Mktg 959.76 874.37 Fam Tours -Media 1,317.49 0.00 Add's Jeff Co FamTour 0.00 313.31 International Mkgt Oppertunity 2,000.00 0.00 Other Trade Shows 0.00 400.00 Page 1 1:32PM Olympic Peninsula Tourism Commission 07/03/25 Profit & Loss Cash Basis April through June 2025 Apr - Jun 25 Jan - Mar 25 Travel Guides Free 1,287.90 1,329.75 Total Marketing 6,245.15 8.337.43 Media & Public Relations Constant Contact Service 2.127.48 2,046.03 Photo Purchase 300.00 600.00 Total Media & Public Relations 2,427.48 2,646.03 Tourism Summit Expenses Coordinatlon 3,000.00 10,000.00 Food & Beverage 12,291,46 0.00 Merchant Fees 158.03 279.25 Tour Summit -Speakers 316.17 0.00 Venue & Operations 1,564.25 105.96 Total Tourism Summit Expenses 17,329.91 10,385.21 Travel Planner Design 1,825.00 175.46 Editor 560.00 0.00 Freight 1,184.66 0.00 Postage 3,516.79 3,750.39 Production 21,729.70 0.00 Project Coordination 2,000.00 0.00 Storage 1,375.00 0.00 Total Travel Planner 32,191.15 3,925.85 Distribution of Travel Planners Distribution Center Admin 4,480.00 1,480.00 Certified Folder 0.00 12,550.09 Victoria Distribution 0.00 573.28 Total Distribution of Travel Planners 4,480.00 14,603.37 Web Sites Website Hosting & Maintenance 1.500.00 1,500.00 Total Web Sites 1.500.00 1,500.00 Total Expense 95,937.06 80,764.42 Net Ordinary Income 8,905.37 -10,720.30 Net Income 8,905.37 -10,720.30 Page 2