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HomeMy WebLinkAboutCONSENT WSU Noxious weed JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners Ma-Fl ounty Administrator 0 E, ti Pe FROM: Sophie DeGroot, Noxious Weed Control Coordinator DATE: fly 2t, 2025 SUBJECT: Contract WCC-24020 Amendment STATEMENT OF ISSUE: The no-cost amendment removes the Americorps language from our agreement and increases the rates starting the week of 7/1/25. ANALYSIS: After forecasting the remainder of the crew year with this updated rate, there will still be funds remaining in this agreement due to vacancies or long-term absences of WCC crew members, so no additional funds would need to be added at this time. FISCAL IMPACT: This contract amendment is budget neutral. RECOMMENDATION: I recommend the BoCC approves this contract amendment REVIEWED BY: '10-1) -7// Mr�c my Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Department of Ecology-Washington Conservation Corps Contract No: WCC-24020 Contract For: Noxious Weed Control Term: 10/1/2024-9/30/25 COUNTY DEPARTMENT: WSU Ext-Noxious Weed Control Board Contact Person: Sophie DeGroot Contact Phone: 360-916-9332 Contact email: AMOUNT: $47,090 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $47,090 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# 109 RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLI NCE WH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: I— N/A:n i �IT :1w ature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. ` CERTIFIED: IT N/A: l l g i lure Date 11,_ STEP 3: RISK MANAGEMENT REVIF W(will be added electronically through Laserfiche): Electronically approved by Risk Management on 6/27/2025. State agreement - cannot change. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 7/10/2025. Amendment No. 1 removing language and increasing rates. Original attached. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL DEPARTMENT OF ECOLOGY State of Washington AMENDMENT#: 1 TO WCC AGREEMENT NUMBER: WCC-24020 SPONSOR AGREEMENT NUMBER (IF APPLICABLE):NA 1. THIS CONTRACT made by and between the Washington Conservation Corps, hereafter referred to as ECOLOGY and the entity whose name appears in item 2 below, hereinafter referred to as the "SPONSOR." 2. Sponsor: Jefferson County Noxious Weed Control Board 3. Sponsor Address: 121 Oak Bay Road, Port Had lock WA 98339 4. Purpose of Amendment: ❑ Time ❑ Dollars Other, describe: This amendment will increase the crew rate, see budget table below, and remove Americorps language from the agreement, noted with strike-through below: Page 1 The costs reimbursed to ECOLOGY by SPONSOR are a cost-share rate. Estimated value of a WCC crew is $302,913 annually per WCC Crew consisting of five WCC/AmcriCorps Members and one WCC Supervisor and/or $42,122.88 annually per WCC Individual Placement. Appendix A, Page 2 of 3 ECOLOGY shall: 1. Provide WCC members for the number of weeks specified in this agreement. Full-term crews and Individual Placements are available to SPONSOR for a maximum of 164 days (approximately 41 weeks). during the Federal AmeriCorps program service year (October September). 2. Enroll members to begin service no sooner than October 1, 2024 and no later than October 16, 2024 to attain a full AmcriCorps scholarship. Member vacancies may be filled with a 1200 hour, three n arter term mcriC rps Education Award beginning January 16, 2025. Any further member enrollment for the remainder of the program year is at the discretion of ECOLOGY and based on availability. 4. Provide training and development specified in Appendix B: eight days of formal WCC training, a two to four day Orientation Training,one day dedicated to MLK Community Service, one day of training in noxious weed control, and one day for a debrief meeting near the conclusion of the term. SPONSOR shall: 2. Help promote the AmcriCorps and WCC brands, logo, slogans and phrases. WCC will provide camera-ready logo. AmeriCorps is a registered service mark of the Corporation for National and Community Service. WCC-24020 Amendment #1 Page 1 of 4 5. For a SPONSOR that assigns WCC crew(s) or WCC Individual Placement members to serve with other organizations, SPONSOR shall inform the other organizations of WCC policies, procedures and contract terms. AmeriCorps Prohibited Activities: otherwise performing activities supported by the AfaaeriCorps program, staff and members ,.� not engag n the follow n ctiyities (c n5 CFR § 252n 65)• A. Attempting to influence legislation; B. Organizing or engaging in protests, petitions, boycotts, or strikes; C--Assisting, promoting, or deterring union organizing; Iraapa+r+ng ex+s irag contracts#er series er-ceflcctive bargai ing agreements; outcome of an election to any public office; F. Participating in, or endorsing. nt5 tvites that lik l„to cl„de - 1 f or against political parties, politica-l4atforms, political candidates, proposed legislation, or elected officials; Cr Engaging in religious instruction, conducting worship services, providing instruction as operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization; H. Providing a direct benefit to I.A business organized for profit; II.A labor union; III.A partisan political organization; IV.A nonprofit organization th.a-t fa-il�te-ceRa-ply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 related to engaging in political activities or substantial amount of lobbying except that nothing in these provisions shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; aaa4 AmeriCorps assistance is not used to support those religious activities; fConducting a voter registration drive or using AmeriCorps funds to conduct a voter registration drive; J. Providing abortion services or referrals for receipt of such services; and K. Census Activities. AmeriCorps members and volunteers associated with AmeriCorps grants may not engage in census activities during service hours. Being a census taker during service hours is categorically prohibited. Census related activities(e.g., promotion of the WCC-24020 Amendment#1 Page 2 of 4 and National objectives. L. Election and Pellir g Acti cs.Arner+Cer s members may net provide services for election or polling locations or in support of such activities M. Such other activities as AmeriCorps may prohibit. AmeriCorps members may not engage in the above activities directly or indirectly by activities listed above. Individuals may exercise their rights as private citizens and may participate in the activi-ties listed above en tkicir ir}iPa-five, on non AmeriCorps time, and using 5. Period of Performance: Start: 10/1/2024 End: 9/30/2025 6. Maximum Budget: Provided by ECOLOGY Reimbursed to ECOLOGY by SPONSOR Existing Agreement 47,090 Amendment to increase crew rate from No additional funds needed 1,385/day to 1,540/day starting week of 7/1/25 Total SPONSOR Cost 47,090 Above cost not to be exceeded Note: Indirect costs are included in SPONSOR share at a standard rate of 5% of direct costs. 7. Biennial Closures: In accordance with biennial closing procedures, the SPONSOR must reimburse ECOLOGY no later than 30 days after receipt of invoice, for services or materials supplied under this contract. 8. Special Terms and Conditions: ❑ Yes X. No If yes, special terms and conditions of the contract contained in the box below: 9. Entire Contract:This document contains the entire and integrated contract between the parties, and no statement, promise, inducement, or agreement made by ECOLOGY or its agents or employees that is not contained in this written contract shall be valid or binding. No alteration, addition, or modification of any of the terms or conditions of this contract shall be effective if not in writing and signed by the authorized representative of the SPONSOR and ECOLOGY. 10. Signatures: Department of Ecology SPONSOR Signature Signature Sil6k Date Date 6/1$12 WCC-24020 Amendment #1 Page 3 of 4 JEFFERSON COUNTY WASHINGTON Board of County Commissioners Jefferson County, Washington By: Heidi Eisenhour, Chair Date By: Heather Dudley-Nollette, Commissioner Date By: Greg Brotherton, Commissioner Date SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: y ti- / ,z, it for 07/10/2025 'Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney WCC-24020 Amendment #1 Page 4 of 4 Docusign Envelope ID: 13A484E9-7933-407F-B07F-5CEC23B8F402 '' '' DEPARTMENT OF ECOLOGY State of Washington AGREEMENT NO WCC-24020 AGREEMENT BETWEEN The State of Washington, Department of ECOLOGY AND Jefferson County Noxious Weed Control Board (SPONSOR) THIS AGREEMENT is made and entered into by and between the Department of Ecology, hereinafter referred to as "ECOLOGY", and Jefferson County Noxious Weed Control Board, hereinafter referred to as the"SPONSOR." IT IS THE PURPOSE OF THIS AGREEMENT to provide Washington Conservation Corps (WCC) members to complete environmental or disaster services projects, pursuant to Chapter 43.220 of the Revised Code of Washington. THEREFORE, IT IS MUTUALLY AGREED THAT: STATEMENT OF WORK Both parties agree to do all things necessary for or incidental to the performance of the work set forth in Appendix "A" attached hereto and incorporated herein. PERIOD OF PERFORMANCE Subject to its other provisions,the period of performance of this Agreement shall commence on 10/1/2024 and be completed on 9/30/2025 unless terminated sooner as provided herein.The WCC Crew and/or WCC Individual Placement corpsmember specified in this agreement will be available to SPONSOR on the dates set forth on the calendar in Appendix "B" attached hereto and incorporated herein. COMPENSATION The parties have determined that the cost of accomplishing the work herein will not exceed $47090. Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount. . Compensation for service(s)shall be based on the following established rates: Provided by ECOLOGY Reimbursed to ECOLOGY by Sponsor WCC Services @ 1,385/day for 34 days $47090 Total SPONSOR Cost $47090 Above cost not to be exceeded The costs reimbursed to ECOLOGY by SPONSOR are a cost-share rate. Estimated value of a WCC crew is$302,913 annually per WCC Crew consisting of five WCC/AmeriCorps Members and one WCC Supervisor and/or$42,122.88 annually per WCC Individual Placement. Indirect costs are included in SPONSOR share at a standard rate of 5%of direct costs. Page 1 of 5 WCC-24020 Docusign Envelope ID: 13A484E9-7933-407F-B07F-5CEC23B8F402 BILLING PROCEDURE ECOLOGY shall submit invoices monthly to the SPONSOR's designated contact person listed under"Agreement Management"section. Payment to ECOLOGY for approved and completed work will be made by warrant or account transfer by SPONSOR within 30 days of receipt of the invoice. Upon expiration of the Agreement,any claim for payment not already made shall be submitted within 30 days after the expiration date or the end of the fiscal year,whichever is earlier. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. ASSIGNMENT The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party,which consent shall not be unreasonably withheld. ASSURANCES Parties to this Agreement agree that all activity pursuant to this contract will be in accordance with all the applicable current federal,state and local laws, rules, and regulations. CONFORMANCE If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. DISPUTES If a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.The members so appointed shall jointly appoint an additional member to the Dispute Board.The Dispute Board shall review the facts,agreement terms and applicable statutes and rules and make a determination of the dispute.The determination of the Dispute Board shall be final and binding on the parties hereto.As an alternative to this process, if SPONSOR is a state agency, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. FUNDING AVAILABILITY The obligation of the SPONSOR to provide reimbursements is contingent upon appropriation of funds by the SPONSOR's governing body for the specific purpose of funding the project,which is the subject of this Agreement. Upon the failure of such appropriation,the SPONSOR may terminate this Agreement. ECOLOGY's ability to provide cost-share is contingent on availability of funding. In the event funding from state,federal, or other sources is withdrawn, reduced,or limited in any way after the effective date and prior to completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the agreement, in whole or part,for convenience or to renegotiate the agreement subject to new funding limitations and conditions. ECOLOGY may also elect to suspend performance of the agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification restrictions. GOVERNING LAW AND VENUE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws.The provisions of this Agreement shall be construed to conform to those laws.This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington,and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. Page 2 of 5 WCC-24020 Docusign Envelope ID:13A484E9-7933-407F-B07F-5CEC23B8F402 INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. INDEMNIFICATION To the fullest extent permitted by law,each party shall defend, indemnify,and hold harmless the other party, including officials,agents,and employees from and against all claims of third parties,and all associated losses arising out of or resulting from the performance of the contract. "Claim," as used in this contract, means any financial loss,claim,suit, action, damage,or expense, including but not limited to attorney's fees, attributable for bodily injury,sickness,disease, or death,or injury to or destruction of tangible property including loss of use resulting therefrom. Parties waive their immunities under Title 51 RCW to the extent it is required to indemnify,defend and hold harmless the other party and their agencies,officials,agents or employees. ORDER OF PRECEDENCE In the event of an inconsistency in the terms of this Agreement,or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable federal and state of Washington statutes, regulations,and rules. 2. Mutually agreed written amendments to this Agreement 3.This Agreement 4. Statement of Work and Budget. 5. Any other provisions of this Agreement, including materials incorporated by reference. RECORDS MAINTENANCE The parties to this Agreement shall each maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the service(s)described herein.These records shall be subject to inspection, review or audit by personnel of both parties,other personnel duly authorized by either party,the Office of the State Auditor, and federal officials so authorized by law.All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of this Agreement and the Office of the State Auditor,federal auditors,and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents, in any medium,furnished by one party to this Agreement to the other party,will remain the property of the furnishing party, unless otherwise agreed.The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties subject to state public disclosure laws. RESPONSIBILITIES OF THE PARTIES Each party of this Agreement hereby assumes responsibility for claims and/or damages to persons and/or property resulting from any act or omissions on the part of itself, its employees, its officers, and its agents. Neither party will be considered the agent of the other party to this Agreement. RIGHTS IN DATA Unless otherwise provided,data,which originates from this Agreement shall be"works for hire" as defined by the U.S. Copyright Act of 1976 and shall be jointly owned by ECOLOGY and SPONSOR. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys,studies,computer programs,films,tapes, and/or sound reproductions. Ownership includes the right to copyright, patent, register,and the ability to transfer these rights. SEVERABILITY Page 3 of 5 WCC-24020 Docusign Envelope ID: 13A484E9-7933-407F-B07F-5CEC23B8F402 If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement,and to this end the provisions of this Agreement are declared to be severable. TERMINATION FOR CAUSE If for any cause,either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions,the aggrieved party will give the other party written notice of such failure or violation.The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If failure or violation is not corrected,this Agreement may be terminated immediately by written notice of the aggrieved party to the other. TERMINATION FOR CONVENIENCE Either party may terminate this Agreement upon 30 days prior written notification to the other party. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings,oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. AGREEMENT MANAGEMENT The program manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement. The Contract Manager for ECOLOGY is: The Contract Manager for SPONSOR is: Josiah Downey Sophie DeGroot PO Box 47600 121 Oak Bay Road Olympia, WA 98504 Port Hadlock WA 98339 (360)480-2603 (360) 316 9332 Josiah.downey@ecy.wa.gov sdegroot@co.jefferson.wa.us IN WITNESS WHEREOF,the parties have executed this Agreement. State of Washington SPONSOR Department of ECOLOGY Jefferson County Noxious Weed Control Board . —Docu/Signed by: �DocuSigned by: itS(A,U, VOWI.n.-L 11/19/2024 10/22/2024 `—D2uCNwS58i9u0S_. ••—DbFu£a6u5oFe4B i_. Signature Date Signature Date Josiah Downey On behalf of WCC Director Sophia DeGroot Noxious Weed Coordinator Printed Name,Title Printed Name,Title Page 4 of 5 WCC-24020 Docusign Envelope ID: 13A484E9-7933-407F-B07F-5CEC23B8F402 JEFFERSON COUNTY WASHINGTON Board of County Commissioners Jefferson County, Washington By:riDocuSigned by: 11/14/2024 orsoscraare94o1 Kate Dean, Chair Date "—Signed by: y. (�U)A fist-vial& 10/22/2024 B- •\—� ya dabaiz Ca.. Heidi Eisennour, Commissioner Date i—Signed by: � ..11 11-1 1jV'r7C--,,''uc,YT61A, 11/19/2024 By: t3h L(,BS d entiV_. Greg Brotherton, Commissioner Date SEAL: ATTEST: "—Signed by: (Arkbit , Atizt /Atq 11/13/2024 `s-9octubiu.f [WZb Carojjyn alljjaway, CMC Date Clerk of the Board Approved as to form only: '�—Signed by: (lktliSStt ett,iwiatitt, For 10/22/2024 ' —C74782A93oO14A3_ Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney • Page 5 of 5 Docusign Envelope ID: 13A484E9-7933-407F-B07F-5CEC23B8F402 STATEMENT OF WORK Appendix A Work summary: Under direction of SPONSOR,crew(s)will perform restoration activities. Specific tasks could include invasive control, native species installation, plant nursery care,scientific monitoring, and fence installation or repair. Special terms and conditions: 1. WCC resources (members,supervisors,tools and trucks)will not be utilized to clean public restrooms, monitor, survey,or clear active or abandoned encampments,and/or to clean up hazardous materials including hypodermic needles. If a significant amount of hazardous or unidentifiable material is discovered on a project site,activity will cease until SPONSOR mitigates potential hazards or finds an alternate project site. If active or abandoned encampments prevent WCC activities from taking place at a project site,WCC supervisors and members may contact their partner organization and work with their coordinator on alternative activities. While WCC can share active or abandoned encampment information with project partners when relevant to service activities,WCC personnel will not monitor, survey,or report on encampments directly to regulatory agencies or anyone other than a partner organization. 2. WCC vehicle is not to be used for heavy hauling;the primary use is for transportation of crew,tools,and safety equipment. In the event that WCC vehicles are requested to tow SPONSOR-provided equipment(including rentals), it will only be on a limited basis and SPONSOR is solely responsible for accidental damages, unless damages are caused by WCC negligence. 3. WCC is not responsible for normal wear and tear when project requires the use of SPONSOR-provided tools, equipment,or safety gear. 4. The assignment of members shall not result in the displacement of currently employed workers, including partial displacement such as reduction in hours of non-overtime work,wages,or other employment benefits.Agencies that participate in the program may not terminate, lay-off, or reduce working hours of any employee for the purpose of using a member with available funds. In circumstances where substantial efficiencies or a public purpose may result, participating agencies may use members to carry out essential agency work or contractual functions without displacing current employees. 5. All state holidays and shutdown weeks are non-working days for members. Shutdown weeks are to be used by WCC staff/supervisors for planning purposes.The WCC standard 40-hour schedule is Monday through Thursday from 7:00am to 5:30pm.An alternate schedule may be arranged with prior approval from the WCC. 6. WCC's cost-share rate is calculated using the full costs of supporting WCC crews and IPs, including time spent training, required community service events,shutdowns, etc. Indirect costs are included in SPONSOR share at a standard rate of 5%of direct costs. 7. If inclement weather makes a project site inaccessible,then the sponsor should reassign the WCC crew or IP to alternative projects in an accessible location. In inclement weather,WCC crews follow the weather-related guidance(e.g. shut-down, delayed start,early end,etc.) from the regional Ecology office closest to the crew lock-up or IP service location. If the member's assigned location is more than one hour from an Ecology regional office,then WCC follows weather-related guidance of federal,state and local governments. Only WCC can instruct a crew or IP to shut-down due to weather. Sponsors are not charged for WCC- initiated,weather related shut-downs or delays. Appendix A, Page 1 of 3 WCC-24020 Docusign Envelope ID: 13A484E9-7933-407F-B07F-5CEC23B8F402 If a shut-down is requested by the SPONSOR for any reason,then the sponsor is responsible for crew costs. ECOLOGY shall: 1. Provide WCC members for the number of weeks specified in this agreement. Full-term crews and Individual Placements are available to SPONSOR for a maximum of 164 days(approximately 41 weeks)during the Federal AmeriCorps program service year(October-September). 2. Enroll members to begin service no sooner than October 1, 2024 and no later than October 16,2024 to attain a full AmeriCorps scholarship. Member vacancies may be filled with a 1200 hour,three-quarter-term AmeriCorps Education Award beginning January 16, 2025.Any further member enrollment for the remainder of the program year is at the discretion of ECOLOGY and based on availability. 3. In the event of a disaster response deployment, ECOLOGY will make every effort to fulfill SPONSOR needs, including sending additional members,whenever possible. Unless disaster response activities are requested by the sponsor, sponsors are not charged for WCC's emergency and disaster responses. 4. Provide training and development specified in Appendix B:eight days of formal WCC training, a two to four day Orientation Training, one day dedicated to MLK Community Service,one day of training in noxious weed control, and one day for a debrief meeting near the conclusion of the term. Beyond dates included in Appendix B, Ecology will schedule up to six additional days of Supervisor training or meetings during the term.WCC members and supervisors are logging hours on the dates identified for WCC-sanctioned events, but are unavailable to SPONSOR. ECOLOGY will provide a four day Assistant Supervisor training to the designated Assistant Supervisor. 5. Each full-term crew or IP may spend up to two weeks (eight days)with an alternative sponsor during the crew year. These dates will be determined in coordination with their full-term Sponsor. 6. For crews, ECOLOGY agrees to provide a crew of 5 members,a crew supervisor,vehicle,and basic hand tools. Rates are not based on actual attendance, however, invoices will be reduced for member or supervisor vacancies lasting 20 days or more. SPONSOR shall: 1. Guide completion of appropriate projects for number of weeks specified in this agreement by providing logistical, technical and safety-related support necessary for project completion. Provide site orientation for WCC members,site- specific training, and materials beyond basic hand tools to complete tasks. Obtain and ensure adherence to applicable permits as set by local, state,tribal or federal laws and regulations. 2. Help promote the AmeriCorps and WCC brands, logo,slogans and phrases. WCC will provide camera-ready logo. AmeriCorps is a registered service mark of the Corporation for National and Community Service. 3. For a SPONSOR hosting Individual Placement positions,SPONSOR agrees to provide computer access,email, transportation to and from WCC events (or private mileage reimbursement), and day-to-day direction of activities. 4. For a SPONSOR hosting full-term WCC Crew(s),SPONSOR shall provide a secure site to store tools and park crew vehicles that allows access to potable water and restrooms as well as desk and internet access for the crew supervisor. In the event of theft,vandalism,or loss due to negligence of the SPONSOR,the SPONSOR shall provide reimbursement (75 percent sponsor share)of expenditures and deductibles. 5. For a SPONSOR that assigns WCC crew(s)or WCC Individual Placement members to serve with other organizations, SPONSOR shall inform the other organizations of WCC policies, procedures and contract terms. AmeriCorps Prohibited Activities: Appendix A, Page 2 of 3 WCC-24020 Docusign Envelope ID: 13A484E9-7933-407F-B07F-5CEC23B8F402 While charging time to the AmeriCorps program, accumulating service or training hours,or otherwise performing activities supported by the AmeriCorps program,staff and members may not engage in the following activities(see 45 CFR§2520.65): A. Attempting to influence legislation; B. Organizing or engaging in protests, petitions, boycotts,or strikes; C. Assisting, promoting,or deterring union organizing; D. Impairing existing contracts for services or collective bargaining agreements; E. Engaging in partisan political activities,or other activities designed to influence the outcome of an election to any public office; F. Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation,or elected officials; G. Engaging in religious instruction,conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization; H. Providing a direct benefit to— I. A business organized for profit; II. A labor union; III. A partisan political organization; IV. A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3)of the Internal Revenue Code of 1986 related to engaging in political activities or substantial amount of lobbying except that nothing in these provisions shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative;and V. An organization engaged in the religious activities described in paragraph 3.g. above, unless AmeriCorps assistance is not used to support those religious activities; I. Conducting a voter registration drive or using AmeriCorps funds to conduct a voter registration drive; J. Providing abortion services or referrals for receipt of such services; and K. Census Activities.AmeriCorps members and volunteers associated with AmeriCorps grants may not engage in census activities during service hours. Being a census taker during service hours is categorically prohibited. Census-related activities (e.g., promotion of the Census,education about the importance of the Census)do not align with AmeriCorps State and National objectives. L. Election and Polling Activities.AmeriCorps members may not provide services for election or polling locations or in support of such activities M. Such other activities as AmeriCorps may prohibit. AmeriCorps members may not engage in the above activities directly or indirectly by recruiting,training,or managing others for the primary purpose of engaging in one of the activities listed above. Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-AmeriCorps funds. Individuals should not wear the AmeriCorps logo while doing so Appendix A, Page 3 of 3 WCC-24020 2024-2025 WCC Events Calendar October November December January M T., W I F S 5 ©©©©QQQ M T W T F S S ©QQii�©Q 'S 2 3 4 5 6 QQQQ©©© . 1 Q� 1 Q© 4 © o 7 'S 9 1u 11 12 is ri`i � ���i� 2' 3 4 5 6 7 8 `n`. si�sama asm o - 14 15+ 16 ' 18 19 20 -11—sramfaig ilwaramaim 9 10* 11 12+ 13 14 15 miliiikiiiiiiiliiaiiiui N 21 22 23 2A 25' 26 27 QQ 20 lE]I®®Q 16v 17 18 (� 20 21 22 20 rei]® oQ®m 8 28 29 '30' +31 Q ;j� 27 28 29 30 23 24*® 26^ 27 28 29 ®L J 29 011111111111111111111 30 31+ February March April May MTWTF SS MTWTF SS v TY ' S S M T W S S 1 2 1 2 1 2 3 $ 4 5 6 ✓1 4- 2 3 4 3` 4 5 b 7 8 9 3 ' 4 5 b 7 8 9 7 8 9 *1U+ 11 11 13 5 b 7 8 9* 10 11 10* 11 12 13 14 15 16 10* 11 12 13'f° 14 15 16 14 15+ 16vE. 18 - 1• 9 20 12 13 14 Igt 16 17 18 m 18" 19 120 21 22 23 11' ._ 18 1 19 1201 21 22 23 21 22 23 24,- 25 1'r 2• 6 27 19" 20 21 23' 24 25 24 25* 26 a27 28 24 25* 26 11271t 28 29 30 28 29 30T 26 27 28 11294 30 31 31+ June August September ©©©Q©©© W I F S 5 M T W I F 5 S ©�©�0©Q _--Q—_Q 1✓ 2 4 5 6 1 2 3 1 Q©(Uii©00 iikintinummula 8 7 8 9 10 11 12 13 4" 5 6 + 7 8 9 10 watematiminagnal 14 m 141411E1dElEMEI 14 ® 14 15+ 16'r ITfl 18 19 20 11* 12 13 t14': 15 16 17 tyy 1 11Q 20 iyi v IJ LUI 19 20 gam 21 22 23 ` "' 25 * 26 27 18'/ 19 20 121i 22 23 24 puougotalEimiumEEN v ® 24 Q011QQ 29 28 29 30 431+1 25* 26 27 28` 29 30 31 _.:.l E..000QQ 0. a QJM1111111111QQQQ o Holiday observed)-day off #�,'') AmeriCorps swearing-in (virtual,2 hrs) —Start date (FT/Oct.3QT=10/1,Jan.3QT=1/21, QT=6/9) v Orientation Training Conference PDPs due(July:QT members only) LI Credit card log due u_ m Assistant Supervisor Training ♦ eTime:Hours entered ( ) End date(FT/Jan.3QT/QT=9/4,Oct.3QT=6/5) CO 0 MLK-Staff Holiday, Member service day ✓ eTime:Prior pay period approval due End-of-year presentations:8/14 Olympic;8/21 S. Puget cw.i IP meeting(in person) * Payday(10th&25th,varies on weekends) Sound;8/28 Central/E.WA,S. King County&N. King n . , Training Conference Production (last Thursday of the month) County/Snohomish;9/4 Northwest m 3/4-Term Member Orientation(virtual) Supervisors:Crew interviews LL Extended management&ops meeting t Noxious Weed Control Workshops Shutdown Weeks: 0 ✓ TBD Supervisor refresher trainings 3/27 Olympic;4/3 S. Puget Sound; Supervisors:Interviews and enrollment materialel TaD Spike(2 wks on special assignment) 4/10 Central/E.WA;4/17 N. King County/Snohomish; Supervisors:Cross-training o w 4/24 S. KingCounty; 5 1 Northwest All-staff meeting&supervisor prepdays 'i / / P Y v 14 Members' potential hours (For general guidance only- hours not guaranteed) CIA Dctober 190 November 130 December 170 January 170 c: =ebruary 150 March 170 April 180 May 160 o June 160 July 180 August 160 September 30 a)a.) n w o Fullterm: Oct. 1-Sept.4 1850 Oct. 3QT:Oct. 1-June 5 1360 Jan. 3QT:Jan.21-Sept.4 1260 QT:June 9-Sept.4 490 iT =T: 1700-hr min, $7,395 Ed Award 3QT: 1200-hr min,$5,176.5 Ed Award QT:450-hr min, $1,956.35 Ed Award N 0 WCC standard schedule(40 hours/week) is Monday-Sunday 0