HomeMy WebLinkAboutCONSENT Noxious Weed control forest service JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
Josh Peters, County Administrator
FROM: Sophie DeGroot, Noxious Weed Control Coordinator
DATE: July 2 ,2025
SUBJECT: Forest Service Noxious Weed Control Re: Contract 25-PA-11060900-106
STATEMENT OF ISSUE:
Invasive plants have become a threat to natural systems, including degrading terrestrial and aquatic
habitats. The goal of this project is to stop the spread of noxious weed species, reduce existing populations,
and prevent the introduction of additional exotic plants to Jefferson County. The objective of this project is
to coordinate and standardize noxious weed control efforts across jurisdictional boundaries to effectively
minimize the negative impacts of these species on watershed functions, wildlife and aquatic habitats,
human and animal health, and recreational activities.
ANALYSIS:
This project is a continuation of ongoing efforts to control invasive plants in Jefferson County and adjacent
federal lands by the U.S. Forest Service and several existing partners. This agreement will initiate and
formalize the cooperative effort between JCNWCB and the U.S. Forest Service to accomplish similar goals.
The project includes activities to survey, identify and control invasive plants and noxious weeds, assist with
restoration of degraded habitat, coordinate actions and facilitate communication between local and
Federal jurisdictions, and education of citizens.
FISCAL IMPACT:
In November of 2024, the Noxious Weed Control Board applied and was approved by the Resource
Advisory Committee (RAC) for project funding for project accomplishments for watershed ecosystem
enhancements as authorized by the Secure Rural Schools authority. This contract will allow up to $27,500
in weed control expenses, including labor, materials, and mileage.
RECOMMENDATION:
I recommend the BoCC approves this contract.
REVIEWED BY:
4P% �•�� c
Josh ''eters, County Administrator Da e
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: USDA,FOREST SERVICE OLYMPIC NATIONAL FOREST Contract No: 25-PA-1 1 060900-1 06
Contract For: Noxious Weed Control Term: Date Signed -2/28/2026
COUNTY DEPARTMENT: WSU Extension-Noxious Weed Control Board
Contact Person: Sophie DeGroot
Contact Phone: 360-316-9332
Contact email: sdegroot@co.jefferson.wa.us
AMOUNT: 27,500 PROCESS: f Exempt from Bid Process
Revenue: 27,500 Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: $8,390.27 Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund# 109 _ RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP I: DEPARTMENT CERTIFIES COMPLIANCE WI CC 3 5.080 AND CHAPTER 42.23 RCW.
CERTIFIED: n N/A:n 1114 yO L�
Si Dat
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED 131, ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: n N/A: iyv' �j i\.\V I( 7t 11
it Lure' Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 7/18/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 7/17/2025.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
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FS Agreement No. 25-PA-1 1 060900-106
Cooperator Agreement No.
PARTICIPATING AGREEMENT
Between The
COUNTY OF JEFFERSON
And The
USDA,FOREST SERVICE
OLYMPIC NATIONAL FOREST
This PARTICIPATING AGREEMENT is hereby entered into by and between the County of
Jefferson, hereinafter referred to as"JCNWCB,"and the United States Department of
Agriculture(USDA), Forest Service, Olympic National Forest, hereinafter referred to as the
"U.S. Forest Service," under the authority: Wyden Amendment(Public Law 105-277, Section
323 as amended by Public Law 109-54, Section 434, and permanently authorized by Public Law
111-11, Section 3001), and Secure Rural Schools and Community Self-Determination Act of
2000, Public Law 106-393, 16 U.S.C. 500, as reauthorized and amended.
Background: Invasive plants have become a threat to natural systems, including degrading
terrestrial and aquatic habitats. The goal of this project is to stop the spread of noxious weed
species, reduce existing populations, and prevent the introduction of additional exotic plants to
Jefferson County. The objective of this project is to coordinate and standardize noxious weed
control efforts across jurisdictional boundaries to effectively minimize the negative impacts of
these species on watershed functions, wildlife and aquatic habitats, human and animal health,
and recreational activities.
This project is a continuation of ongoing efforts to control invasive plants in Jefferson County
and adjacent federal lands by the U.S. Forest Service and several existing partners. This
agreement will initiate and formalize the cooperative effort between JCNWCB and the U.S.
Forest Service to accomplish similar goals:The project includes activities to survey, identify and.
control invasive plants and noxious weeds, assist with restoration of degraded habitat, coordinate
actions and facilitate communication between local and Federal jurisdictions, and education of
citizens.
The Cooperator has applied and been approved by the Resource Advisory Committee(RAC) for
project funding for project accomplishments for watershed ecosystem enhancements as
authorized by the Secure Rural Schools authority.
Title: Olympic Peninsula Cooperative Noxious Weed Control in Jefferson County
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I. PURPOSE:
The purpose of this agreement is to document the cooperation between the parties to
provide continuity in weed management across jurisdictions on the Olympic Peninsula, and
recognize that certain undesirable plants pose a threat to the natural environmental and
economic health of the County and Forest by the displacement of native plant species,and
the degradation of livestock forage,wildlife and fish habitat, and recreation values in
accordance with the following provisions and the hereby incorporated Operating and
Financial Plan, attached as Attachment A.
II. STATEMENT OF MUTUAL BENEFIT AND INTERESTS:
The mission of the U.S. Forest Service is to sustain the health, diversity,and productivity of
the nation's forests and grasslands to meet the needs of present and future generations.
JCNWCB's mission is to protect lands within Jefferson County from the degrading impacts
of noxious weeds by educating residents,property owners, land managers, and public
agencies in how to serve as responsible stewards and aid in the protection and preservation
of the land, water, and natural resources.
The U.S. Forest Service and the JCNWCB both have the responsibility for controlling
harmful plants in watersheds under their jurisdiction. Because unwanted plants originate
from both private and public lands, and infestations often occur on adjacent jurisdictions, it
is in the interest of both parties under this agreement to work together in a cost-effective
manner to locate and treat infestations to prevent their spread and restore degraded habitat.
Educational programs will increase public awareness of noxious and invasive plants,and
the issue they create by directing the programs at members of the community who work in
the forest, live near it, or recreate in it.Additionally, weed prevention signs and posters
would be placed at public gathering points, such as trailheads and campgrounds.
In consideration of the above premises, the parties agree as follows:
•
III. JCNWCB SHALL:
A. LEGAL AUTHORITY.JCNWCB shall have the legal authority to enter into this
agreement, and the institutional, managerial, and financial capability to ensure proper
planning,management,and completion of the project,which includes funds sufficient
to pay the non-Federal share of project costs, when applicable.
B. Ensure their employees,contractors, and/or volunteers are trained, evaluated, and
certified in accordance with their designated Sawyer Program standards.
C. Meet prior to June 1st of each year with the U.S. Forest Service for the purpose of
identifying and agreeing to specific projects that will be jointly performed and/or
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funded during the year. The Project Work List will be developed and mutually agreed
upon by the project contacts before May 1st.
D. Perform the following activities for the entire period of this agreement, regardless as
to whether any projects are cost-shared in a particular year:
1. Conduct or supervise the survey,treatment and disposal (as appropriate)of noxious
weeds on Federal lands, and on lands that impact Federal lands by serving as a
vector and seed source for the spread of noxious weeds.
a. Provide inventory and site location data in an electronic format
following U.S. Forest Service protocol, and accomplishment forms
for treatment projects.
b. Provide copies of County Safety and Herbicide Spill Plan.
2. Attend planning meetings and coordinate with the U.S. Forest Service Invasive
Plant Coordinator on the development of a detailed project list for the current year
by May 1st of each year.
a. Provide inventory and site location data in an electronic or paper
format, following U.S. Forest Service protocol.
3. Control and eradicate noxious weeds in a manner consistent with U.S. Forest
Service policy and applicable environmental rules and documents.
4. Monitor known weed infestations and report to the U.S. Forest Service on locations.
5. Work cooperatively with local weed boards,private landowners, and U.S. Forest
Service personnel to control noxious weeds across jurisdictional boundaries.
6. Raise public awareness of noxious weeds and their impacts through a focused
educational program._ .
7. As time and staffing allow,assist the U.S. Forest Service with other restoration
activities related to weed management, such as seeding and planting.
a. Restoration activities will be coordinated by U.S. Forest Service staff
and will only utilize plant material appropriate to the sites,as
determined by U.S. Forest Service staff.
b. The U.S. Forest Service will provide tools and plant material (seed,
plugs, plants)used for such activities as needed.
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8. Provide monthly communication on invasive plant accomplishments to the U.S.
Forest Service Invasive Plant Coordinator during the inventory and treatment
season(May 1-September 30).
9. Provide progress reports when invoices for reimbursement are submitted, and a
year-end report that documents the work that has been carried out, overall program
effectiveness and recommendations for treatment sites in the next year.
IV. THE U.S. FOREST SERVICE SHALL:
A. PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse
JCNWCB for the U.S. Forest Service's share of actual expenses incurred, not to
exceed $27,500.00, as shown in the Financial Plan. In order to approve a Request for
Reimbursement,the U.S. Forest Service shall review such requests to ensure
payments for reimbursement are in compliance and otherwise consistent with the
terms of the agreement. The U.S. Forest Service shall make payment upon receipt of
JCNWCB's quarterly invoice. Each invoice from JCNWCB shall display the total
project costs for the billing period, separated by U.S. Forest Service and JCNWCB's
share. In-kind contributions must be displayed as a separate line item and must not be
included in the total project costs available for reimbursement. The final invoice
must display JCNWCB's full match towards the project, as shown in the financial
plan, and be submitted no later than 120 days from the expiration date.
Each invoice must include, at a minimum:
1. JCNWCB's name, address,and telephone number.
2. U.S. Forest Service agreement number.
3. Invoice date.
4. Performance dates of the work completed (start&end).
5. Total invoice amount for the billing period, separated by the U.S. Forest
Service and JCNWCB share with in-kind contributions displayed as a
separate line item.
6. Display all costs, both cumulative and for the billing period, by separate cost
element as shown on the financial plan.
7. Cumulative amount of U.S. Forest Service payments to date.
8. Statement that the invoice is a request for payment by"reimbursement".
9. If using SF-270, a signature is required.
10. Invoice Number, if applicable.
The invoice must be forwarded to:
EMAIL: SM.FS.ASC GA@USDA.GOV
FAX: 877-687-4894
POSTAL: USDA Forest Service
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Budget& Finance - Grants and
Agreements
4000 Masthead St,NE
Albuquerque,NM 87109
Send a copy to: Cheryl Bartlett-cheryl.bartlett(a7,usda.gov and
Jennifer Garcia Santiago-Jennifer.garciasantiago(a,usda.gov
B. Perform the following activities for the entire period of this agreement, regardless as
to whether any projects are cost-shared in a particular year.
1. Designate a Program Manager to coordinate U.S. Forest Service activities and
facilitate communication between the parties.
2. Host and organize meetings with JCNWCB to discuss planning, implementation,
budget, etc. for upcoming field seasons. These meetings will be held annually
between March 1st-June 1st, and additionally if needed.
3. Designate a qualified U.S. Forest Service representative to communicate
availability of Washington Conservation Corps crew, and to provide technical
guidance and conduct field inspections.
4. When available, provide a Washington Conservation Corps crew and/or SCA
interns to assist with control efforts at selected noxious weed sites through the use
of existing agreements. Crews/interns will be provided at no additional cost to the
JCNWCB working on NFS lands.
5. Provide a U.S. Forest Service crew to control and eradicate selected noxious weed
sites, when requested and available.
6. Coordinate restoration activities and only utilize plant material appropriate to the
sites, as determined by U.S. Forest Service staff.
7. Provide tools and plant material (seed, plugs,plants) used for restoration activities,
as needed.
8. Provide National Environmental Policy Act(NEPA)requirements for the projects,
as needed, on National Forest Systems lands.
9. Provide Visitor Information Sites suitable for posting or distributing noxious weed
education and awareness information.
10. Maintain a noxious weed Geographic Information System (GIS)data layer of
inventory, treatment, and monitoring activities.
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1 1. Provide update inventory and site location database forms that follow USFS protocol.
C. Provide a U.S. Forest Service radio to JCNWCB for communications and safety.
V. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE
PARTIES THAT:
A. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their
respective areas for matters related to this agreement.
Principal Cooperator Contacts:
Cooperator Project Contact Cooperator Financial Contact
Sophie DeGroot Owen Rowe
121 Oak Bay Rd 121 Oak Bay Rd
Port Hadlock, WA 98339 Port Hadlock, WA 98339
Telephone: 360-316-9332 Email: Telephone: 360-379-5610 ext. 205
sdegrootia,co.jefferson.wa.us Email:orowe@cojefferson.wa.us
Principal U.S. Forest Service Contacts:
U.S. Forest Service Program Manager U.S. Forest Service Administrative
Contact Contact
Cheryl Bartlett Cassandra McCarthy
Olympic National Forest Botanist Grants Management Specialist
1835 Black Lake Blvd, SW Email:cassandra.mccarthy@,usda.gov
Olympia, WA 98512
Telephone: 360-956-2283
Email:cheryl.bartlett usda.gov _
U.S. Forest Service Program
Contact
Jennifer Garcia Santiago
Olympic National Forest Partnership
Coordinator
1835 Black Lake Blvd, SW
Olympia, WA 98512
Telephone: 564-669-962
Email:Jennifer.garciasantiago@usda.gov
B. NOTICES. Any communications affecting the operations covered by this agreement
given by the U.S. Forest Service or JCNWCB are sufficient only if in writing and
delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows:
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To the U.S. Forest Service Program Manager, at the address specified in the
agreement.
To JCNWCB,at the address shown in the agreement or such other address
designated within the agreement.
Notices are effective when delivered in accordance with this provision, or on the
effective date of the notice, whichever is later.
C. PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts
the U.S. Forest Service or JCNWCB from participating in similar activities with other
public or private agencies, organizations,and individuals.
D. ENDORSEMENT. Any of JCNWCB's contributions made under this agreement do
not by direct reference or implication convey U.S. Forest Service endorsement of
JCNWCB's products or activities.
E. USE OF U.S. FOREST SERVICE INSIGNIA. In order for JCNWCB to use the U.S.
Forest Service Insignia on any published media, such as a Web page,printed
publication, or audiovisual production,permission must be granted from the'U.S.
Forest Service's Office of Communications(Washington Office). A written request
will be submitted by the U.S. Forest Service to the Office of Communications
Assistant Director, Visual Information and Publishing Services, prior to use of the
insignia. The U.S. Forest Service will notify the JCNWCB when permission is
granted.
F. NON-FEDERAL STATUS FOR COOPERATOR PARTICIPANTS. JCNWCB
agree(s)that any of JCNWCB's employees, volunteers, and program participants
shall not be deemed to be Federal employees for any purposes including Chapter 171
of Title 28, United States Code(Federal Tort Claims Act)and Chapter 81 of Title 5,
United States Code (OWCP), as JCNWCB has hereby willingly agreed to assume
these responsibilities.
Further,JCNWCB shall provide any necessary training to JCNWCB's employees,
volunteers, and program participants to ensure that such personnel are capable of
performing tasks to be completed. JCNWCB shall also supervise and direct the work
of its employees, volunteers, and participants performing under this agreement.
G. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of,or delegate
to, Congress shall be admitted to any share or part of this agreement, or benefits that
may arise therefrom,either directly or indirectly.
H. NONDISCRIMINATION. The U.S. Department of Agriculture(USDA)prohibits
discrimination in all its programs and activities on the basis of race, color, national
origin, age, disability, and where applicable, sex, marital status, familial status,
parental status, religion, sexual orientation,genetic information, political beliefs,
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reprisal,or because all or a part of an individual's income is derived from any public
assistance program. (Not all prohibited bases apply to all programs.) Persons with
disabilities who require alternative means for communication of program information
(Braille, large print, audiotape, and so forth.) should contact USDA's TARGET
Center at(202) 720-2600 (voice and TDD). To file a complaint of discrimination,
write to USDA,Director, Office of Civil Rights, 1400 Independence Avenue, S.W.,
Washington, D.C.20250-9410 or call (800)795-3272(voice)or(202)720-6382
(TDD). USDA is an equal opportunity provider and employer.
I. ELIGIBLE WORKERS. JCNWCB shall ensure that all employees complete the 1-9
form to certify that they are eligible for lawful employment under the Immigration
and Nationality Act(8 USC 1324a). JCNWCB shall comply with regulations
regarding certification and retention of the completed forms. These requirements also
apply to any contract awarded under this agreement.
J. PAID SICK LEAVE REQUIREMENTS. Executive Order 13706, Establishing Paid
Sick Leave for Federal Contractors, and its implementing regulations, including the
federal contractor paid sick leave clause at 29 CFR Part 13, Appendix A, apply to the
Cooperator and any subcontractors under this agreement. These regulatory
requirements are incorporated by reference into this agreement as if fully set forth in
this agreement.
K. SYSTEM FOR AWARD MANAGEMENT REGISTRATION REQUIREMENT
(SAM). JCNWCB shall maintain current organizational information and the original
Unique Entity Identifier(UEI)provided for this agreement in the System for Award
Management(SAM)until receipt of final payment.This requires annual review and
updates,when needed, of organizational information after the initial registration.
More frequent review and updates may be required for changes in organizational
information or agreement term(s). Any change to the original UEI provided in this
agreement will result in termination of this agreement and de-obligation of any
remaining funds. For purposes of this agreement, System for Award Management
(SAM)means the Federal repository into which an entity must provide information
•
required for the conduct of business as a Cooperative. Additional information about
registration procedures may be found at the SAM Internet site at www.sam.gov.
L. STANDARDS FOR FINANCIAL MANAGEMENT.
1. Financial Reporting
JCNWCB shall provide complete, accurate, and current financial disclosures of the
project or program in accordance with any financial reporting requirements, as set
forth in the financial provisions.
2. Accounting Records
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JCNWCB shall continuously maintain and update records identifying the source
and use of funds. The records shall contain information pertaining to the
agreement, authorizations, obligations, unobligated balances,assets, outlays, and
income.
3. Internal Control
JCNWCB shall maintain effective control over and accountability for all U.S.
Forest Service funds, real property, and personal property assets. JCNWCB shall
keep effective internal controls to ensure that all United States Federal funds
received are separately and properly allocated to the activities described in the
agreement and used solely for authorized purposes.
4. Source Documentation
JCNWCB shall support all accounting records with source documentation. These
documentations include,but are not limited to, cancelled checks,paid bills,
payrolls, contract and contract documents. These documents must be made
available to the U.S. Forest Service upon request.
M. FEDERAL TORT CLAIMS ACT The United States, acting by and through the
Forest Service, hereby agrees to bear any and all liabilities of any kind related to the
exercise of the Forest Service's rights under the Federal Tort Claims Act(FTCA), 28
U.S.C.2671 et. seq., or any other applicable act wherein Congress specifically
waived sovereign immunity of the United States.
N. INDIRECT COST RATES- PARTNERSHIP. Indirect costs are approved for
reimbursement or as a cost-share requirement and have an effective period applicable
to the term of this agreement.
1. If JCNWCB has never received or does not currently have a negotiated indirect
cost rate,they are eligible for a de minimis,indirect cost rate up to 15 percent of
modified total direct costs(MTDC). MTDC is defined as all direct salaries and
wages,applicable fringe benefits,materials and supplies, services,travel,and up
to the first $50,000 of each subaward(regardless of the period of performance of
the subawards under the award).
2. For rates greater than 15 percent and less than 25 percent, JCNWCB shall
maintain documentation to support the rate. Documentation may include,but is
not limited to,accounting records, audit results, cost allocation plan, letter of
indirect cost rate approval from an independent accounting firm, or other Federal
agency approved rate notice applicable to agreements.
3. For a rate greater than 25 percent,the U.S. Forest Service may require that
JCNWCB request a federally approved rate from JCNWCB's cognizant audit
agency no later than 3 months after the effective date of the agreement. JCNWCB
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will be reimbursed for indirect costs or allowed to cost-share at the rate reflected in
the agreement until the rate is'formalized in the negotiated indirect cost rate
(NICRA)at which time,reimbursements for prior indirect costs or cost-sharing
may be subject to adjustment.
4. Failure to provide adequate documentation supporting the indirect cost rate, if
requested, could result in disallowed costs and repayment to the U.S. Forest
Service.
O. OVERPAYMENT. Any funds paid to JCNWCB in excess of the amount entitled
under the terms and conditions of this agreement constitute a debt to the Federal
Government. The following must also be considered as a debt or debts owed by
JCNWCB to the U.S. Forest Service:
-Any interest or other investment income earned on advances of agreement funds; or
-Any royalties or other special classes of program income which, under the
provisions of the agreement, are required to be returned;
If this debt is not paid according to the terms of the bill for collection issued for the
overpayment, the U.S. Forest Service may reduce the debt by:
1. Making an administrative offset against other requests for reimbursement.
2. Withholding advance payments otherwise due to JCNWCB.
3. Taking other action permitted by statute(31 U.S.C. 3716 and 7 CFR, Part 3,
Subpart B).
Except as otherwise provided by law,the U.S. Forest Service may charge interest on
an overdue debt.
P. AGREEMENT CLOSE-OUT. Within 120 days after expiration or notice of
termination JCNWCB shall close out the agreement.
Any unobligated balance of cash advanced to JCNWCB must be immediately
refunded to the U.S. Forest Service, including any interest earned in accordance with
7CFR3016.21/2CFR 215.22.
Within a maximum of 120 days following the date of expiration or termination of this
agreement, all financial performance and related reports required by the terms of the
agreement must be submitted to the U.S. Forest Service by JCNWCB.
If this agreement is closed out without audit,the U.S. Forest Service reserves the right
to disallow and recover an appropriate amount after fully considering any
recommended disallowances resulting from an audit which may be conducted later.
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Q. PROGRAM MONITORING AND PROGRAM PERFORMANCE REPORTS. The
parties to this agreement shall monitor the performance of the agreement activities to
ensure that performance goals are being achieved.
Performance reports must contain information on the following:
-A comparison of actual accomplishments to the goals established for the period.
Wherever the output of the project can be readily expressed in numbers,a
computation of the cost per unit of output, if applicable.
- Reason(s) for delay if established goals were not met.
-Additional pertinent information.
JCNWCB shall submit annual performance reports to the U.S. Forest Service
Program Manager. These reports are due 90 days after the reporting period. The
final performance report must be submitted either with JCNWCB's final payment
request, or separately, but not later than 120 days from the expiration date of the
agreement.
R. RETENTION AND ACCESS REQUIREMENTS FOR RECORDS. JCNWCB shall
retain all records pertinent to this agreement for a period of no less than 3 years from
the expiration or termination date. As used in this provision,records includes books,
documents, accounting procedures and practice,and other data, regardless of the type
or format. JCNWCB shall provide access and the right to examine all records related
to this agreement to the U.S. Forest Service, Inspector General, or Comptroller
General or their authorized representative. The rights of access in this section must
not be limited to the required retention period but must last as long as the records are
kept.
If any litigation, claim, negotiation, audit, or other action involving the records has
been started before the end of the 3-year period,the records must be kept until all
issues are resolved,or until the end of the regular 3-year period,whichever is later.
Records for nonexpendable property acquired in whole or in part, with Federal funds
must be retained for 3 years after its final disposition.
S. FREEDOM OF INFORMATION ACT(FOIA). Public access to grant or agreement
records must not be limited, except when such records must be kept confidential and
would have been exempted from disclosure pursuant to Freedom of Information
regulations(5 U.S.C. 552). Requests for research data are subject to 2 CFR 215.36.
Public access to culturally sensitive data and information of Federally-recognized
Tribes may also be explicitly limited by P.L. 110-234,Title VIII Subtitle B §8106
(2008 Farm Bill).
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T. TEXT MESSAGING WHILE DRIVING. In accordance with Executive Order(EO)
13513, "Federal Leadership on Reducing Text Messaging While Driving,"any and
all text messaging by Federal employees is banned: a)while driving a Government
owned vehicle(GOV)or driving a privately owned vehicle(POV)while on official
Government business; or b)using any electronic equipment supplied by the
Government when driving any vehicle at any time. All Cooperators,their
Employees,Volunteers, and Contractors are encouraged to adopt and enforce policies
that ban text messaging when driving company owned, leased or rented vehicles,
POVs or GOVs when driving while on official Government business or when
performing any work for or on behalf of the Government.
U. PUBLIC NOTICES. It is The U.S. Forest Service's policy to inform the public as
fully as possible of its programs and activities.JCNWCB is/are encouraged to give
public notice of the receipt of this agreement and, from time to time,to announce
progress and accomplishments. Press releases or other public notices should
reference the Agency as follows:
"Natural Resources,Olympic National Forest of the U.S. Forest Service, U.S.
Department of Agriculture"
JCNWCB may call on The U.S. Forest Service's Office of Communication for advice
regarding public notices. JCNWCB is/are requested to provide copies of notices or
announcements to the U.S. Forest Service Program Manager and to The U.S. Forest
Service's Office of Communications as far in advance of release as possible.
V. FUNDING EQUIPMENT. Federal funding under this agreement is not available for
reimbursement of JCNWCB's purchase of equipment. Equipment is defined as
having a fair market value of$10,000 or more per unit and a useful life of over one
year.
W. PROPERTY IMPROVEMENTS. Improvements placed by JCNWCB on National
Forest System land at the direction or with the approval of the U.S. Forest Service
. . becomes property of the United States. These improvements are subject to the same
regulations and administration of the U.S. Forest Service as would other national
forest improvements of a similar nature. No part of this agreement entitles JCNWCB
to any interest in the improvements, other than the right to use them under applicable
U.S. Forest Service Regulations.
X. CONTRACT REQUIREMENTS. Any contract under this agreement must be
awarded following the JCNWCB's established procurement procedures,to ensure
free and open competition, and avoid any conflict of interest(or appearance of
conflict). JCNWCB shall maintain cost and price analysis documentation for
potential U.S. Forest Service review. JCNWCB is/are encouraged to utilize small
businesses,minority-owned firms, and women's business enterprises.
Page 12 of 18 (Rev. 9-15)
r 1 USDA,Forest Service OMB 0596-0217FS-1500-16
Y. GOVERNMENT-FURNISHED PROPERTY. JCNWCB may only use U.S. Forest
Service property furnished under this agreement for performing tasks assigned in this
agreement. JCNWCB shall not modify,cannibalize, or make alterations to U.S.
Forest Service property. A separate document, Form AD-107, must be completed to
document the loan of U.S. Forest Service property. The U.S. Forest Service shall
retain title to all U.S. Forest Service-furnished property. Title to U.S. Forest Service
property must not be affected by its incorporation into or attachment to any property
not owned by the U.S. Forest Service, nor must the property become a fixture or lose
its identity as personal property by being attached to any real property.
Liability for Government Property.
1. Unless otherwise provided for in the agreement, JCNWCB shall not be liable for
loss,damage, destruction,or theft to the Government property furnished or
acquired under this contract, except when any one of the following applies:
a. The risk is covered by insurance or JCNWCB is/are otherwise reimbursed(to
the extent of such insurance or reimbursement).
b. The loss,damage,destruction, or theft is the result of willful misconduct or
lack of good faith on the part of JCNWCB's managerial personnel.
JCNWCB's managerial personnel, in this provision,means JCNWCB's
directors, officers, managers, superintendents, or equivalent representatives
who have supervision or direction of all or substantially all of JCNWCB's
business; all or substantially all of JCNWCB's operation at any one plant or
separate location;or a separate and complete major industrial operation.
2. JCNWCB shall take all reasonable actions necessary to protect the Government
property from further loss, damage,destruction,or theft. JCNWCB shall
separate the damaged and undamaged Government property,place all the
affected Government property in the best possible order,and take such other
action as the Property Administrator directs.
3. JCNWCB shall do nothing to prejudice the Government's rights to recover
against third parties for any loss, damage, destruction, or theft of Government
property.
4. Upon the request of the Grants Management Specialist, JCNWCB shall,at the
Government's expense, furnish to the Government all reasonable assistance and
cooperation, including the prosecution of suit and the execution of agreements of
assignment in favor of the Government in obtaining recovery.
Z. OFFSETS, CLAIMS AND RIGHTS. Any and all activities entered into or approved
by this agreement will create and support afforestation/reforestation efforts within
the National Forest System without generating carbon credits. The U.S. Forest
Service does not make claims of permanence or any guarantees of carbon
sequestration on lands reforested or afforested through partner assistance. The U.S.
Forest Service will provide for long-term management of reforested and afforested
lands,according to applicable Federal statute, regulations and forest plans.
Page 13 of 18 (Rev.9-15)
USDA,Forest Service OMB 0596-0217
FS-1500-16
AA. U.S. FOREST SERVICE ACKNOWLEDGED IN PUBLICATIONS,
AUDIOVISUALS AND ELECTRONIC MEDIA. JCNWCB shall acknowledge U.S.
Forest Service support in any publications, audiovisuals, and electronic media
developed as a result of this agreement.
BB. NONDISCRIMINATION STATEMENT—PRINTED, ELECTRONIC, OR
AUDIOVISUAL MATERIAL. JCNWCB shall include the following statement, in
full, in any printed, audiovisual material, or electronic media for public distribution
developed or printed with any Federal funding.
In accordance with Federal law and U.S Department of Agriculture
policy,this institution is prohibited from discriminating on the basis of
race,color,national origin,sex,age,or disability. (Not all prohibited
bases apply to all programs.)
To file a complaint of discrimination, write USDA, Director,
Office of Civil Rights, 1400 Independence Avenue, SW,
Washington, DC 20250-9410 or call toll free voice(866)632-
9992,TDD(800) 877-8339, or voice relay(866) 377-8642.
USDA is an equal opportunity provider and employer.
If the material is too small to permit the full statement to be included,the material
must, at minimum, include the following statement, in print size no smaller than the
text:
"This institution is an equal opportunity provider."
CC. REMEDIES FOR COMPLIANCE RELATED ISSUES. If JCNWCB materially
fail(s)to comply with any term of the agreement, whether stated in a Federal statute
or regulation, an assurance, or the agreement, the U.S. Forest Service may take one or
more of the following actions:
• 1.Temporarily withhold cash payments pending correction of the deficiency by
JCNWCB or more severe enforcement action by the U.S. Forest Service;
2. Disallow(that is, deny both use of funds and matching credit for)all or part of
the cost of the activity or action not in compliance;
3. Wholly or partly suspend or terminate the current agreement for JCNWCB's
program;
4. Withhold further awards for the program, or
5. Take other remedies that may be legally available, including debarment
procedures under 2 CFR part 417.
Page 14 of 18 (Rev.9-15)
jU�JS USDA,Forest Service OMB 0596-0217
FS-1500-16
DD. TERMINATION BY MUTUAL AGREEMENT. This agreement may be terminated,
in whole or part,as follows:
1. When the U.S. Forest Service and JCNWCB agree upon the termination
conditions, including the effective date and, in the case of partial termination,the
portion to be terminated.
2. By 30 days written notification by JCNWCB to the U.S. Forest Service setting
forth the reasons for termination,effective date,and in the case of partial
termination,the portion to be terminated. If the U.S. Forest Service decides that
the remaining portion of the agreement will not accomplish the purposes for
which the agreement was made,the U.S. Forest Service may terminate the
agreement in its entirety.
Upon termination of an agreement, JCNWCB shall not incur any new obligations for
the terminated portion of the agreement after the effective date, and shall cancel as
many outstanding obligations as possible. The U.S. Forest Service shall allow full
credit to JCNWCB for the U.S. Forest Service share of obligations that cannot be
cancelled and were properly incurred by JCNWCB up to the effective date of the
termination. Excess funds must be refunded within 60 days after the effective date of
termination.
EE. ALTERNATE DISPUTE RESOLUTION—PARTNERSHIP AGREEMENT. In the
event of any issue of controversy under this agreement,the parties may pursue
Alternate Dispute Resolution procedures to voluntarily resolve those issues. These
procedures may include, but are not limited to conciliation, facilitation, mediation,
and fact finding.
FF. DEBARMENT AND SUSPENSION. JCNWCB shall immediately inform the U.S.
Forest Service if they or any of their principals are presently excluded,debarred,or
suspended from entering into covered transactions with the Federal Government
according to the terms of 2 CFR Part 180. Additionally, should JCNWCB or any of
their principals receive a transmittal letter or other official Federal notice.of _
debarment or suspension,then they shall notify the U.S. Forest Service without undue
delay. This applies whether the exclusion, debarment, or suspension is voluntary or
involuntary.
GG. PROHIBITION AGAINST INTERNAL CONFIDENTIAL AGREEMENTS. All
non federal government entities working on this agreement will adhere to the below
provisions found in the Consolidated Appropriations Act,2016, Pub. L. 114-113,
relating to reporting fraud, waste and abuse to authorities:
(a) The recipient may not require its employees, contractors, or
subrecipients seeking to report fraud,waste, or abuse to sign or
comply with internal confidentiality agreements or statements
prohibiting or otherwise restricting them from lawfully reporting that
Page 15 of 18 (Rev.9-15)
06-0217
f USDA,Forest Service OMBFS 1500--16
waste, fraud, or abuse to a designated investigative or law
enforcement representative of a Federal department or agency
authorized to receive such information.
(b) The recipient must notify its employees, contractors,or subrecipients
that the prohibitions and restrictions of any internal confidentiality
agreements inconsistent with paragraph (a)of this award provision are
no longer in effect.
(c) The prohibition in paragraph(a)of this award provision does not
contravene requirements applicable to any other form issued by a
Federal department or agency governing the nondisclosure of
classified information.
(d) If the Government determines that the recipient is not in compliance
with this award provision, it:
(1) Will prohibit the recipient's use of funds under this award, in accordance
with sections 743, 744 of Division E of the Consolidated Appropriations
Act, 2016, (Pub. L. 114-113)or any successor provision of law; and
(2)May pursue other remedies available for the recipient's material
failure to comply with award terms and conditions.
HH. COPYRIGHTING. JCNWCB is/are granted sole and exclusive right to copyright any
publications developed as a result of this agreement. This includes the right to
publish and vend throughout the world in any language and in all media and forms, in
whole or in part, for the full term of copyright and all renewals thereof in accordance
with this agreement.
No original text or graphics produced and submitted by the U.S. Forest Service shall
be copyrighted. The U.S. Forest Service reserves a royalty-free, nonexclusive,and
• • irrevocable right to reproduce, publish, or otherwise use, and to authorize others to
use the work for Federal Government purposes. This right must be transferred to any
sub-agreements or subcontracts.
This provision includes:
1. The copyright in any work developed by JCNWCB under this agreement.
2. Any right of copyright to which JCNWCB purchase(s)ownership with any
federal contributions.
II. MODIFICATIONS. Modifications within the scope of this agreement must be made
by mutual consent of the parties, by the issuance of a written modification signed and
dated by all properly authorized, signatory officials, prior to any changes being
performed. Requests for modification should be made, in writing, at least 60 days
Page 16 of 18 (Rev.9-15)
06-0217
USDA,Forest Service OMB S 1500-16
prior to implementation of the requested change. The U.S. Forest Service is not
obligated to fund any changes not properly approved in advance.
JJ. COMMENCEMENT/EXPIRATION DATE. This agreement is executed as of the
date of the last signature and is effective through 2/28/2026 at which time it will
expire. The expiration date is the final date for completion of all work activities under
this agreement.
KK. AUTHORIZED REPRESENTATIVES. By signature below,each party certifies that
the individuals listed in this document as representatives of the individual parties are
authorized to act in their respective areas for matters related to this agreement. In
Witness Whereof, the parties hereto have executed this agreement as of the last date
written below.
SOPHIE DEGROOT,Noxious Weed Coordinator Date
County of Jefferson
KELLY D. LAWRENCE, Forest Supervisor Date
U.S. Forest Service, Olympic National Forest
The authority and format of this agreement(25-PA-11060900-106)have been
reviewed and approved for signature.
•
CASSANDRA MCCARTHY DDate:4025.06.24154450N04'00MCCARTHY
CASSANDRA MCCARTHY Date
U.S. Forest Service Grants Management Specialist
Page 17 of 18 (Rev.9-15)
$ USDA,Forest ServiceOMB 0596-0217 FS-1500-16
Burden Statement
According to the Paperwork Reduction Act of 1995,an agency may not conduct or sponsor,and a person is not required to respond to a collection of information
unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this
information collection is estimated to average 4 hours per response,including the time for reviewing instructions,searching existing data sources,gathering and
maintaining the data needed,and completing and reviewing the collection of information.
The U.S.Department of Agriculture(USDA)prohibits discrimination in all its programs and activities on the basis of race,color,national origin,age,disability,and
where applicable,sex,marital status,familial status,parental status,religion,sexual orientation,genetic information,political beliefs,reprisal,or because all or part
of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative
means for communication of program information(Braille,large print,audiotape,etc.)should contact USDA's TARGET Center at 202-720-2600(voice and TDD).
To file a complaint of discrimination,write USDA,Director,Office of Civil Rights,1400 Independence Avenue,SW,Washington,DC 20250-9410 or call toll free
(866)632-9992(voice). TDD users can contact USDA through local relay or the Federal relay at(800)877-8339(TDD)or(866)377-8642(relay voice). USDA is
an equal opportunity provider and employer.
Page 18 of 18 (Rev. 9-15)
JEFFERSON COUNTY WASHINGTON
Board of County Commissioners
Jefferson County, Washington
By:
Heidi Eisenhour, Chair Date
By:
Heather Dudley-Nollette,Commissioner Date
By:
Greg Brotherton, Commissioner Date
SEAL:
ATTEST:
Carolyn Gallaway,CMC Date
Clerk of the Board
Approved as to form only:
JJ July 17, 2025
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
U.S.Forest Service OMB 0596-0217
FS-1500-17B
Attachment A
USFS Agreement No.: 25-PA-11060900-106 Mod.No.:
Cooperator Agreement No.:
Note: This Financial Plan may be used when:
(1) No program income is expected and
(2) The Cooperator is not giving cash to the FS and
(3) There is no other Federal funding
Agreements Financial Plan(Short Form)
Financial Plan Matrix: Note:All columns may not be used.Use depends on source and type of contribution(s).
FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS
(a) (b) (c) (d)
Cash
COST ELEMENTS Noncash to Noncash In-Kind (e)
Direct Costs Cooperator Total
Salaries/Labor $3,855.00 $20,064.00 $5,760.00 $0.00 $29,679.00
Travel $250.00 $1,232.00 $280.00 $0.00 $1,762.00
Equipment $0.00 $0.00 $0.00 $0.00 $0.00
Supplies/Materials $250.00 $1,778.34 $1,000.00 $0.00 $3,028.34
Printing $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00 $0.00 $0.00 $0.00 $0.00
Other $0 00
•
Subtotal $4,355.00 $23,074 34 $7,040.00 $0 00 $34 469 34
Coop Indirect Costs $4,425.66 $1,350.27 $5,775.93
FS Overhead Costs $653.25 $653.25
Total $5,008 25 $27,500.00 S8,390 27 $0 001111111111.012
Total Project Value: $40,898.52
Matching Costs Determination
Total Forest Service Share= (f)
(a+b)-(e)_(f) 79.49% .
Total Cooperator Share (9)
(e+d)+(e)=(g) 20.51%
Total(f+g)=(h) (h)
100.00%
WORKSHEET FOR
FS Non-Cash Contribution Cost Analysis, Column (a)
Salaries/Labor I
Standard Calculation
Job Description Cost/Day #of Days I Total
Invasive Plant Program Coordinator $349.00 5.00 $1,745.00
Forest Botanist $422.00 5.00 $2.110 00
Total Salaries/Labor $3,855.00
Travel
Standard Calculation
Travel Expense Employees Cost/Trip #of Trips I Total
Gov't vehicle-field visits $50.00 5.00 $250.00
Total Travel $250.00
Equipment
Standard Calculation
Piece of Equipment #of Units Cost/Day #of Days Total
S0.00
Total Equipment $0.00
Supplies/Materials
Standard Calculation
Supplies/Materials #of Items 'Cost/Item Total
Seed 1.00 $250 00 $250.00
Total Supplies/Materials $250.00
Printing
Standard Calculation
Paper Material #of Units Cost/Unit Total
$0.00
Total Printing $0.00
Other Expenses
Standard Calculation
Item #of Units Cost/Unit Total
SO 00
Total Other J $0.00
Subtotal Direct Costs $4,355.00
Forest Service Overhead Costs
Current Overhead Rate Subtotal Direct Costs Total
15.00% $4..355.00 $653 25
Total FS Overhead Costs $653.25
TOTAL COST $5,008.25
WORKSHEET FOR
FS Cash to the Cooperator Cost Analysis, Column (b)
Salaries/Labor
Standard Calculation
Job Description ICost/Day 1#of Days 1 !Total
JCNWCB Coordinator $400.00 22.00 $8,800.00
Crew Member $256.00 44.00 $11,264.00
Total Salaries/Labor 1 1 $20,064.00
Travel
Standard Calculation
Travel Expense (Employees Cost/Trip l#of Trips I Total
Travel to/from work sites $56.00 22.00 $1,232.00
80 mi/day x 22 days= 1760 mi @ 0.70/mi $0.00
Total Travel $1,232.00
Equipment
Standard Calculation
Piece of Equipment 1#of Units ICost/Day 1#of Days 1 Total
$0.00
Total Equipment $0.00
Supplies/Materials
Standard Calculation
Supplies/Materials 1#of Items ICost/Item 'Total
$0.00
Non-Standard Calculation
Chemicals PPE, Misc supplies $1,778.34 $1,778.34
Total Supplies/Materials I $1,778.34
Printing I
Standard Calculation
Paper Material #of Units ICost/Unit I 'Total
$0.00
Total Printing J $0.00
Other Expenses I
Standard Calculation
Item 1#of Units ICost/Unit I 'Total
$0.00
Total Other $0.00
Subtotal Direct Costs I $23,074.34
Cooperator Indirect Costs
Current Overhead Rate Subtotal Direct Costs • Total
19.18% $23,074.34 $4,425.66
Total Coop. Indirect Costs I $4,425.66
TOTAL COST $27,500.00
WORKSHEET FOR
Cooperator Non-Cash Contribution Cost Analysis, Column (c)
Salaries/Labor
Standard Calculation
Job Description ICost/Day I#of Days Total
JCNWCB Coordinator $400.00 8.00 $3,200.00
Crew Member $256.00 10.00 $2,560.00
Total Salaries/Labor $5,760.00
Travel
Standard Calculation
Travel Expense lEmployees 'Cost/Trip I#of Trips I (Total
Travel to/from work sites; meetings etc $56.00 5.00 $280.00
80 mi/day x 9 days =900 mi @ 0.70/mi $0.00
Total Travel I $280.00
Equipment I
Standard Calculation
Piece of Equipment I#of Units 'Cost/Day I#of Days I (Total
$0.00
Total Equipment I $0.00
Supplies/Materials
Standard Calculation
Supplies/Materials I#of Items ICost/Item (Total
$0.00
Non-Standard Calculation
PPE, herbicide, Misc supplies 1.00 $1,000.00 $1,000.00
Total Supplies/Materials I $1,000.00
Printing
Standard Calculation
Paper Material I#of Units ICost/Unit I Total
$0.00
Total Printing $0.00
Other Expenses . 1
Standard Calculation
Item I#of Units ICost/Unit I (Total
$0.00
Total Other J $0.00
Subtotal Direct Costs $7,040.00
Cooperator Indirect Costs
Current Overhead Rate Subtotal Direct Costs Total
19.18% $7,040.00 $1,350.27
Total Coop. Indirect Costs I $1,350.27
TOTAL COST $8,390.27