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Home My WebLink AboutM081610 ~~.SQ~~ ~./~SON C" /~"~ 0 \ c:::s / ~ . "\\ ~\', = I fJ '\ ", ;..1 \ I',...., " C"", ~ I ""~ \ / ! \ / I \~ ,//'...:'::../ \A1'- /0;::::;-' ~~ iJING~\\' ..,...- -.-... District No.1 Commissioner: Phil ,Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of August 16,2010 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting: A citizen spoke about a "Unity o1'E1Tort" picnic this weekend in Gardiner; a citizen thanked the Board for their deliberations and passing the resolution to put a Public Safety sales tax on the ballot and said that he supports the Board's e1Torts to maintain the services the County and City provide to their citizens; a candidate t'()[ Prosecuting Attorney suggested that the Board have performance audits on the services provided by County Departments and programs which may save more money than the additional sales tax may generate. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved and Commissioner Austin seconded the motion to approve all of the items on the consent agenda as presented. The motion carried by a unanimous vote. 1. RESOLUTION NO. 33-10 re: Adopting the Cost Allocation Plan f(Jr Fiscal Years 2010 and 2011 2. AGREEMENT re: Appraisal Services for Various Projects; In the Amount of$20,000.00; JelTerson County Public Works; Property Counselors 3. AGREEMENT re: Appraisal Services for Various Projects; In the Amount 01'$20,000.00; Jeflerson County Public Works; Granger Company 4. AGRI~EMENT re: On-Call Guardrail Repair and Installation Services lor Three (3) Years; Not to Exceed the Amount 01'$35,000.00; Jefferson County Public Works; Pan-Arctic Contractors, Inc. 5. Advisory Board Resignation; Jefferson County Planning Commission; Andrew Reding, District #1 6. Payment of Jefferson County Vouchers/Warrants Dated August 9, 2010 Totaling $414,612.70 7. Payment of Jefferson County Payroll Warrants Dated August 5, 2010 Totaling $777,174.94 and A/P Warrants Done by Payroll Dated August 6, 2010 Totaling $629,410.03 and Totaling $107,793.67 (Records of all claims submitted f()r payment along with AlP Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONERS BRIEFING SESSION: The Commissioners and County Administrator reported on the following items: Commissioner Austin repOIted that he attended the Substance Abuse Advisory Hoard meeting last week and they are developing a program for citizens to dispose of legal and controlled prescription drugs that are no longer needed. This will help with keeping unneeded prescription drugs from getting into the environment through septic and sewer systems and it would allow parents to get rid of their prescription drugs properly. Page I Commissioners Meeting Minutes: Week of August 16, 2010 f5i~~) ~~:;jY Commissioner Johnson said that he will be attending the Port Townsend Paper ecology biomass meeting at Fort Worden on Tuesday night (6:30 p.m.); he also visited the Port Townsend Preservation Technologies school at Fort Worden; he attended the dedication of the new sprinkler system at Memorial Ficld which was the community drort of Rich Stapf: the Rotary Club and mmly individuals in the community. Commissioner Sullivan attended the dedication of the Park on Sims Way by the Master Gardeners which is another great program of volunteers; He reminded everyone that the Port Townsend Uptown Street Fair is this Saturday. He added that the RC&D was just audited and they came through the audit well. The Board members shared their observations from the Jefferson County Fair held last weekend and the impressive work of the 4-11 Clubs and many other volunteers that make the Fair possible. Philip Morley. County Administrator thanked Joe D'Amico for providing a community gathering over the weekend. He then notcd that 4-H and Master Gardeners happen under the umbrella of WSlJ Cooperativc Extension and he met with Katherine Baril, Extension Agent and the Western Regional Manager for that program to discuss the services they provide on this cooperative basis. BRIEFING re: Guidelinesfor Local Government Agencies in Election Campaigns: David Alvarez, Chief Civil Deputy Prosecuting Attorney presented and reviewed the following documents with the Board which contain information on prohibited and allowed activities by the Commissioners, Elected Officials, and County stall regarding election campaigns. While normal and regular conduct of any County business, including the sharing of infi..1fmation, is allowed, advocacy for or against a ballot measurc generally is not. lie added that the PDC is the agency that interprets this law and suggested that anyone with a question should review the information on the PDC website. · PDC Interpretation #04-02 dated September 28, 2004 - Guidelines for Local Government Agencies in Election Campaigns (Public Disclosure Law re: Use of Public Facilities in Campaigns Revised September 28, 2009) RCW 42.17.390 Civil Remedies and Sanctions · Documents re: Campaign Activity by County Officials and Employees (Booklet) 1) RCW42.17.130 2) State Regulations, found in Ch. 390.05 WAC 3) Public Disc. Commission Interpretation #04-02 4) Memo from Attorney General's Office dated 9/13/2001 5) Memo to San Juan County employees from San Juan County Administrator 6) Case law on the phrase "normal and regular." "fhe briefing continued about the County's budget process and what officials and employees can and cannot do and say about the ballot measure. Page 2 Commissioners Meeting Minutes: Week of August 16,2010 (:t'-;:~~\ \z~~:;;) PROCLAMA TION re: Proclaiming Recognition of Olympic Peninsula Senior Games on August 27-29,2010: D. Bellamente, Senior Center Manager, City of Port Angeles, Jerry Rotella, Beverly Hawes and Elaine King, Volunteers, were present when Commissioner Johnson moved to approve the Proclamation as presented. Commissioner Austin seconded the motion. The Chair read the Proclamation. Commissioner Austin thanked the group that eame to support the proclamation. Chairman Sullivan noted that lout of 5 people in JefTerson County is over 70 years old. Jerry Rotella reported that the numbers of participants are increasing each year and they expect 400 this year. D. Bellamente stated that they have 100s of volunteers. They are a grassroots organization and they appreciate being able to come to the Board for support. The games arc held in many different venues for the different sports across the Port Angeles and Sequim areas. Chairman Sulliv~m then called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at the conclusion of the scheduled business in the morning and reconvened at 1 :30 p.m. with all 3 Board members present for the following business. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley discussed the following items with the Board: · Update re: Irondale/Port Hadlock Wastewater System - Joel Peterson, Associate Planner for the Department of Community Development updated the Board on the status of this project. · Calendar Coordination - The Board members reviewed their calendars for the upcoming weeks. An Executive Session was scheduled from 2:15 p.m. to 2:30 p.m. with the County Administrator, Community Development Director, the Planning Manager and an Associate Planner to consider the selection of a site or the acquisition of real estate by lease or purchase under exemption RCW 42.30.110(1) as outlined in the Open Public Meetings Act. The Board actually met in Executive Session on this topic from 2: 15 p.m. to 2:30 p.m as scheduled. At the conclusion of the Executive Session the Board resumed the regular meeting and no action was taken. An Executive Session was scheduled from 2:30 p.m. to 3:00 p.m. with the Deputy Prosecuting Attorney, County Administrator, Public Works Director and Parks and Recreation Manager to consider the minimum price at which Real Estate will be offered fl)f sale or lease under exemption RCW 42.30.110(1) as outlined in the Open Public Meetings Act. The Board actually met in Executive Session on this topic from 2:40 p.m. to 3 :50 p.m as scheduled. At the conclusion ofthe Executive Session the Board resumed the regular meeting and no action was taken. Page 3 Commissioners Meeting Minutes: Week of August 16,2010 p(~~~\) \y-~)J ;,!.!.J.,~~.~> NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 4:33 p.m. until the next regularly scheduled meeting on August 23,2010 or properly noticed special meeting. CommissiQ]Jer Johnson seconded the motion which carried by a unanimous vote. "." '( C !)'.f '.,., . ". . MEETING >>"D~;;~'h;\, ......... A~ ,. "...., \ SEAL: .\ :. ',' '\</' '.,,:> "~ . i . "" ! ~, AI .tJ . \ I. ,w . '::I j .'. . C;:, 1- II .#.. ,; ,; .,' ~ '.::...J < .i o :;,..'" ~ \,~...........~",." . ~. , ~ A , .. ~ " J.' . , ' ... " , " ,I.( Ii 0 l\ ,,", :ZO;~y,~ Clerk of the Hoard JEFFERSON COUNTY .., BOARD. )Zf--.:C.) MJ(SI..ONERS /I/l/ " //t4~''''' '.~-t&;:,~- StiIli an'iChair ~hi I J ~h,nson, 'J\1"cfliher ~-;~ JotfJ'A~~in, Member Page 4