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HomeMy WebLinkAboutM072610 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of July 26, 2010 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting: a citizen stated that he has talked with individuals who believe that the Shoreline Master Program will negatively impact the market value of their property and was told that they will appeal their property values to the Board of Equalization and if they do not get monetary relief they will file a class action lawsuit; a citizen asked the Board to let the people vote on the issue of shoreline setbacks and he stated that he feels the Board is not listening to the citizens and unilaterally decided on a setback of 150' rather than 50' as recommended by the Planning Commission and supported by the majority of the citizens; a citizen commented about the County hiring a consultant to review a permit submitted by the Sportmens' Association to expand their shooting range and he stated that while he supports their gun range, he wants the same treatment from the County for his gun range; a citizen clarified that the permit application submitted by the Sportmens' Association is to add a couple of "pistol bays" to the facility which constitutes an expansion of less than 1 % and he thinks the County is hiring a consultant to review the application in an effort to appear to be fair which in his opinion is an unnecessary expense since the Department of Community Development is capable of doing their job. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the consent agenda as presented. Commissioner Austin seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 25-10 re: HEARING NOTICE: 2010 2nd Quarter Supplemental Budget Extension - Appropriations; Various County Departments; Hearing Scheduled for August 9,2010 at 10:00 a.m. in the Commissioners Chambers (Rescheduled from August 2, 2010) 2. AGREEMENT re: Provide Archiving and Imaging Services for Various County Departments; Jefferson County Auditor; US Archive & Imaging Services, Inc. 3. AGREEMENT NO. LA7177, Supplemental No.1 re: Quinault South Shore Road Repair; Jefferson County Public Works; Washington State Department of Transportation 4. AGREEMENT Change Order No. 14 re: Jeffcom 911 Radio System Improvements Project Change Order No. 14 in the Amount of$5,463.00; Southwick Enterprises; Jefferson County Jeffcom; Buchanan General Contracting Company 5. Advisory Board Reappointments (4): Jefferson County Lodging Tax Advisory Committee (LTAC); 1) Amanda Lovelady, Kalaloch Lodge, Three (3) Year Term Expiring July 23,2013; 2) Miriam Page 1 Commissioners Meeting Minutes: Week of July 26, 2010 Villiard, Inn at Port Ludlow, Three (3) Year Term Expiring July 23, 2013; 3) William Tennent, Jefferson County Historical Society, Two (2) Year Term Expiring July 23, 2012; and 4) Joy Baisch, Tourism Coordinating Council Representative, Two (2) Year Term Expiring May 29, 2012 6.Payment of Jefferson County Vouchers/Warrants Dated July 19, 2010 Totaling $650,568.62, and Dated July 21, 2010 Totaling $5,377.00 7.Payment of Jefferson County Payroll Warrants Dated July 20, 2010 Totaling $91,497.49 and A/P Warrants Done by Payroll Dated July 21, 2010 Totaling $16,679.89 Approval of Minutes: Commissioner Austin moved to approve the minutes of June 14, 21 and 28, 2010; July 6 and 12, 2010; and July 1, 2010 Special Meeting as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners and County Administrator reported on the following items: Commissioner Austin: •Visited the Big Quilcene River with the Hood Canal Coordinating Council to examine the results of the riparian restoration and found the habitat to be no longer degraded. •Within the next two months there should be a decision made on how the Dosewallips Road will be restored. •There is interest in moving a 10,000 gallon water tank that was used by the Forest Service near Falls View campground in Quilcene for use in Brinnon. Commissioner Johnson: •This week a Special Meeting of the Board is scheduled for Wednesday, July 28, 2010 at 8:00 a.m. to discuss County finances. Commissioner Sullivan: •Discussed the Peninsula Regional Transportation Planning Organization (PRTPO) which prioritizes road projects in Jefferson, Clallam, Kitsap and Mason Counties. He noted that regional support is important in obtaining federal funding for projects. Update re: Jefferson County Budget: County Administrator Philip Morley gave an update on the 2010 budget and the preliminary financial projection for 2011 - 2015. Revenues in 2010 are tracking at approximately $204,147 above what was initially projected, while expenditures are tracking at approximately $93,000 over budget which is mostly attributed to the extraordinary costs involved in a court case (Pierce Trial). A summary of the 2010 General Fund shows a projected unreserved fund balance of $634,921. He recommends using only half of those funds for the 2011 budget and reserving the remainder for use in futures years. The ending cash and investment balance in the General Fund for 2010 through 2015 is projected as follows: 201020112012201320142015 $2,207,883$1,461,505$266,361($1,034,831)($2,428,940)($3,939,138) Page 2 Commissioners Meeting Minutes: Week of July 26,2010 According to policy the County's fund balance at the end of each year must stay at 10% of expenditures. Revenues in 2011 are expected to grow at approximately 1 % while expenditures at the current level will increase 3.4%. The County will need to find additional revenue and/or reduce expenditures by approximately $500,000 to get on track for 2011. If changes are not made in 2011, the County will have even larger budget gaps in future years. Ultimately, the County will need to get to a point where revenues and expenditures are matched. Revenues and Expenditures for 2010 through 2015 are projected as follows: 2010 2011 2012 2013 2014 2015 Revenue $15,299,199 $15,256,321 $15,379,840 $15,881,727 $16,419,962 $16,959,148 Expenditures $15,729,626 $16,164,343 $16,742,408 $17,356,484 $17,994,011 $18,655,905 Balance ($430,427) ($908,022) ($1,362,568) ($1,474,757) ($1,574,049) ($1,696,757) After reviewing historical figures, he discussed the County's budget objectives which include implementing the Strategic Plan, keeping the budget balanced while planning for the long term, and trying to protect employees while retaining as many public services as the County can afford. In order to do this, County staff will need to work together in a coordinated fashion on developing potential plans to contain costs. It is also important that the County work with its bargaining units on containing labor costs, coordinate with neighboring jurisdictions for the common good, and communicate with the public to be open and honest about its services and financial situation and options. Discussion and Possible Approval of the 2011 Budget Goals and Objectives: County Administrator Philip Morley explained that the budget goals and objectives will guide the work of County departments in preparing a balanced budget for 2011. Each year the Commissioners update and adopt a resolution establishing budget goals and objectives that reflect current needs. He reviewed the 2011 fiscal budget objectives and discussed the budget preparation process. Chairman Sullivan stated that volunteers have played a large part in the County's cost savings and he suggested adding a new subsection "d" to the "Fiscal Budget Objectives" under section #6 "Look for cost savings opportunities" which reads "Continue to partner with community volunteers to provide services, programs and jimctions where appropriate (such as animal services, etc.)", and that the previous section "d" become section "e" and the words "(such as animal services, etc.)" be removed from that section. Commissioner Austin moved to make the changes as suggested by Chairman Sullivan and approve RESOLUTION NO. 26-10 establishing goals and objectives for the 2011 County Budget. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of July 26,2010 ~ ~ Commissioner Johnson excused himself from the meeting due to another commitment. Discussion and Possible Approval of an Agreement re: Watershed Stewardship Resource Center Environmental Protection Agency Grant: Associate Planner Michelle McConnell explained that this agreement is with the U.S. Environmental Protection Agency that will provide grant funding to the County for the creation of a Watershed Stewardship Resource Center that will guide property owners and developers in applying sustainable development practices. The center will be located in the Department of Community Development (DCD) office. The center's services are optional and will promote low impact development to stormwater manaeement, shoreline, critical area and other environmental protection requirements. Using an innovative coaching model, the center will assist applicants with site design and will feature low impact development demonstration site and provide extensive learning resources. This is a 3-year pilot project and is a great opportunity for citizens to get involved and pursue voluntary approaches to meeting regulatory requirements for environmental protections. County Administrator Philip Morley stated that 2 people will be hired to staff the center that is funded by this 3-year grant. This will help to provide more resources in the front office ofDCD for all applicants, as well as provide some relief for the currently understaffed DCD office. He added that if there is no revenue coming in to continue staffing the center after the grant funding ends in 3 years, then the staffing of the center will also end. He views this center as having a lasting value to the County in terms of retaining technical learning resources and assisting the public through complex regulations. For these reasons he supports the approval of this grant agreement. Commissioner Austin noted that this will also help the economy by allowing DCD staff to work on their backlog of permitting projects and he moved to approve the agreement as submitted. In the absence of Commissioner Johnson, Chairman Sullivan seconded the motion. The motion carried. Discussion and Possible Direction to Staff re: Request to the Washington State Department of Ecology for a 45 Day Extension of Time to Respond to Shoreline Master Program Comments: Associate Planner Michelle McConnell reviewed the Shoreline Master Program Comprehensive Update #MLA08-475 process. The Shoreline Master Program which the Board locally approved by resolution last December is now undergoing review by the Washington State Department of Ecology (DOE). As required by State law, DOE held a public workshop, public hearing and set a public comment period during which they received many public comments which have been forwarded to the County for a response to the issues raised in the comments and verbal testimony. DOE has provided a listing of the comments to aid the Department of Community Development (DCD) staff in preparing the County's response which must be submitted to DOE within 45 days of receiving the comments. The deadline for submitting the County's response is July 30, 2010. At this point, DCD staffhas not completed the County's response and is asking the Board to authorize DCD to submit a 45-day deadline extension request to DOE which would make the new deadline October 4, 2010. She noted that DCD staff anticipates completing the task before that date. Page 4 Commissioners Meeting Minutes: Week of July 26,2010 Commissioner Austin moved to authorize DCD staff to request from DOE a 4S-day extension of the deadline for responding to issues raised in public co=ents on the Shoreline Master Program that were received during the State-wide public co=ent period. Chairman Sullivan seconded the motion. The motion carried. An Executive Session was scheduled from 1 :30 p.m. to 2:30 p.m. with the Deputy Prosecuting Attorney, County Administrator, Sheriff and Outside Legal Counsel (by telephone) regarding potential litigation under exemption RCW 42.30.l10(1)(i)(B) as outlined in the Open Public Meetings Act. The Board actually met in Executive Session on this topic from 1 :30 p.m. to 2:30 p.m as scheduled. At the conclusion of the Executive Session the Board resumed the regular meeting and no action was taken. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Commissioners: . Calendar Coordination . Miscellaneous Items Letter to Washington State Recreation and Conservation OffICe: Commissioner Austin moved to approve a letter to the Washington State Recreation and Conservation Office in support of a U.S. Forest Service application submitted by the Back Country Horsemen of Washington for funding the Lower Big Quilcene River Bridge trail project. Chairman Sullivan seconded the motion. The motion carried. NOTICE OF ADJOURNMENT: Chairman Sullivan moved to adjourn the meeting at 4:20 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly noticed pursuant to RCW 42.30.080. Commissioner Austin seconded the motion. The motion carried. JJf~~ Page 5