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Home My WebLink AboutPeninsula Discovery Trail 2nd Invoice Jeff Co Q2 2025 compressedSpearheading the Olympic Discovery Trail since 1988 P.O. Box 1836 Port Angeles, WA 98362 info@olympicdiscoverytrail. org OlympicDiscoveryTrail.org July 30, 2025 7KLVGRFXPHQWUHSUHVHQWVWKH3HQLQVXOD7UDLOV&RDOLWLRQ¶VLQYRLFLQJIRU Quarter 2 of 2025 for the 2025 Jefferson County Lodging Tax grant we were awarded. There are also a few expenses from the first quarter that came across my desk after we billed. Those are both dated 3/28. We are invoicing for the costs, which are further described in the attached quarterly report. Date Expense item Total expense Sanicans 3/28/25 (from Q1) Goodman Sanitation ± 17 Fairmount Road $216.32 4/4/25 Goodman Sanitation ± Gardner Road Trailhead $464.72 4/14/25 Goodman Sanitation ± Gardner Road Trailhead $530.96 4/14/25 Goodman Sanitation ± Gardner Road Trailhead $257.72 4/14/25 Goodman Sanitation - Trail Head by MJ Trucks in Disco Bay $257.72 4/14/25 Goodman Sanitation - New Milo Curry Larry Scott Trailhead $250.82 4/14/25 Goodman Sanitation ± Boat Haven $250.82 4/14/25 Goodman Sanitation ± Cape George $257.72 6/9/25 Goodman Sanitation ± multiple trailheads $1,228.60 Subtotal (Sanicans) $3,715.40 Cost related to weed wacker purchase 6/9/25 Olympic Equipment Rentals, Inc ± weed wacker supplies $25.09 Received 07/30/25 Subtotal (Weed wacker) $25.09 Costs related to Hall Baetz Viewpoint (HBV) related to site revegetation 3/28/25 (from Q1) Washington Association of Conservation Districts Plant Materials Center, Bow, WA $660.15 5/13/25 Secret Gardens Northwest, Port Townsend, WA $331.66 Subtotal (HBV) $991.81 Total _____ $4,732.30 Reimbursement request: $4,732.30 Please contact me for any further clarification. Thank you! Michele Canale Michele.a.canale@gmail.com 919-619-5268 Peninsula Trails Coalition is a 501(c)(3) corporation registered in the State of Washington Tax ID 91- 1416511 Received 07/30/25 EXHIBIT C 2nd QUARTER REPORT Organization: Peninsula Trails Coalition Contact person: Michele Canale Mailing Address: PO Box 1836 Port Angeles, WA 98362 Phone Number/Email: (919)619-5268 1. LTAC Funds received from the County 2nd QTR: Due by July 31st to afmcknight@co.jefferson.wa.us ORGANIZATION Total Amount Awarded by JeffCo Total Received From JeffCo Overspent (+) Underspent (-) of LTAC funds Refund Required TOTAL 1st QTR LTAC FUNDS SPENT TOTAL 2nd QTR LTAC FUNDS SPENT Peninsula Trails Coalition $35,700 $3,280.56 $27,687.14 remaining $4,157.03 $3,855.83 2. LTAC funds spent by your organization 2nd QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid, receipts from payment,): In the second quarter of 2025, we accomplished all of the following: x Making payment to cover all the sanicans in Jefferson County x Purchasing weed whacker supplies x tĞ͛ƌĞĂůƐŽpreparing for installation of a permanent gate at the access drive, and for a split rail fence along the crest of the slope. There were some costs from the first quarter that I didn͛ƚreceive until after reporting on the first quarter, and those were as follows: x A sanican payment x Purchase of plants for planting parties at Hall Baetz Viewpoint. We have completed numerous planting parties since the start of the year, and over 1,500 trees and shrubs have been planted so far. 3. LTAC funds balance remaining 2nd QTR: $27,687.14 remains after the close of the 2nd quarter 4. WůĞĂƐĞĂƚƚĂĐŚǇŽƵƌŽƌŐĂŶŝǌĂƚŝŽŶ͛ƐƌĞƉŽƌƚĨŽƌĂůůƌĞǀĞŶƵĞ͕ŵĂƌŬĞƚŝŶŐ͕ƐĞƌǀŝĐĞƐ͕ƉƌŽŐƌĂŵƐĂŶĚĂĐƚŝǀŝƚŝĞƐ for this quarter of April through June (2nd) quarter. Attached This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Received 07/30/25 ! "#$ %"""&'&% ()"& * ()"& + ,"--" " +. + ()"& %. .% (+/* -*0/-" (+- 1 % 2" 3! 4"%. ) ! 4"%. ! 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")%* 4,7/3' +"&,3' 2 !,3%2" '& 4#& /))) 2 !,3%2" '& 4#& /$ 5$ %&$ %&' ())) 3% .6.+ ")((* &+,.#$ %&' ( ) ()"& + %()"& *'-'* /* *#+ # , +# - ./ 0 %1 0 !0/.1 %+2"!3!' !"# $%&'( 7, + 8 $ & & !!:0 + / Received 07/30/25 1, /4,&5 "/ '6)!3') ")%* , +# - ./ 0 %1 0 4,7/3!!' +"&,3' 3% .6.+ " ) 3% .6.+ ")((* &+,.#$ %&' ( ) 2. !# !$ %&' ( ()"& + %()"& *'-'* /* *#+ # , +# - ./ 0 %1 0 !;) 1 %+!3!' $%&'(#,! ++ /") .<"&02)!3') !$"-# )")%""((&'( 1, /4,&5 "/ '6!3' ")%* 4,7/3 ' +"&,3' 2. ! 2. !# !$ %&' ( !9. +:& * &+2. !9. +:& * &+2.$ %&' ( ) ()"& + %()"& *'-'* /* *#+ # , +# - ./ 0 %1 0 !;) 1 %+!3!' $%&'(#,! 1, /4,&5 "/ '6)!3') ")%* 4,7/3!!' +"&,3' !9. +:& * &+2. ) !9. +:& * &+2. !9. +:& * &+2.$ %&' ( ) ()"& 4,7/3!' 9!897/ 6 3' 7, + , +, !+.-) , !+.-) , !+.-) , !=+.-) , /+, ( Received 07/30/25 $ & & !!:0 + / ,% (+* ()"& * ()"& + +, + ()"& / .% ;< ()"& +, + &5 ,* ) / #/ 8 Received 07/30/25 Received 07/30/25 INVOICE 3/19/25UPS Sh ip to : Invoice Number:25-327 Fina l Invoice Date:Ma r 24, 2025 Pa ge : Bill to : Pe nins ula Trails Co alition PO Bo x 18 36 Po rt Angeles, WA 98362 Pe nins ula T rails Coalition 210 Clevela nd Street Po rt Hadlock,WA 98339 Cu stomer ID Cu stomer PO Payment Terms Shipping Me thod Shipped or Picked Up Da te 4/23/25 Inv oi ce Due Dat eSales Manager PEN 05 0 Ha ll Baetz Viewpoint Ne t 30 Days 1 Qua nti ty Descripti on Price Total 50 Pa cific Crabapple (Ma lu s f usca)WW,1-0,6-12" (2 5)1.85 92.50 100 Red O sier Dogwood (Corn us serice a)WW,1-0,12"+ (2 5)1.40 140.00 200 Twinb erry (Lo ni ce ra invo lu crata)WW,1-0,12"+ (2 5)1.40 280.00 50 Douglas Fir (Pseudot su ga me nz iesii) 241-1.5, 2-0, 1 2"+ (25)1.10 55.00 50 Western Red Ceda r (Thuja plicata)201-1.0,P-1, 12"+(25)2.20 110.00 Sa les Tax Freight 95.31 185.30 845.45 660.15 Deposit Pa id Total Invoice Amount TOTAL 72.64 Su bt ota l 677.50 Wash in gt on Assocation of Co ns er va ti on Districts Pl ant Materials Center 16564 Bradley R oad Bo w,WA 98232 Ph on e:360-757-1094 Accountin g: wacd@ncia.com Jeff Selby Cu stomer Name Cu stomer Phon e Number 360-531-2370 Jacquie Gaut hier / pmcsales@g mx.com Received 07/30/25 30 YL]LFRKLLNDUJPYHKQDFVî KWWSVGZG[OYIRWSWSFORXGIURQWQHWYL]LFRKLLNDUJPYHKQDFV"UHVSRQVHFRQWHQWGLVSRVLWLRQ LQOLQH%ILOHQDPH'-HII6HOE\+%9M« Received 07/30/25 Statement of Activity Peninsula Trails Coalition January 1-June 11, 2025 Accrual Basis Wednesday, June 11, 2025 11:01 PM GMTZ 1/4 DISTRIBUTION ACCOUNT TOTAL JAN 1 - JUN 11 2025 JAN 1 - JUN 11 2024 (PY YTD) Income BICYCLE TUNE-UP EVENT 7,281.00 6,960.00 CONTRIBUTIONS INCOME 0 0 DIRECT MAIL CAMPAIGN 40,660.00 12,262.94 MAP DONATIONS 2,502.00 2,943.00 UNRESTRICTED 47,721.64 17,304.04 YEAR-END APPEAL 15.00 505.00 CARS PROGRAM REVENUE 2,574.66 GIVING BIG/TUESDAY 30.00 ODT-EAGLEMOUNT FUND 625.00 RESTRICTED 0 $11,350.00 MEMORIAL DONATION 625.00 Total for RESTRICTED 0 $11,975.00 Supporting Events 11,807.10 Total for CONTRIBUTIONS INCOME $90,898.64 $60,026.74 EVENT INCOME 0 0 TDL EVENT 10,772.00 44,720.24 TRAVEL PROGRAM INCOME 0 0 PORT ANGELES 2,221.00 SEQUIM 2,791.00 3,429.00 Total for TRAVEL PROGRAM INCOME $5,012.00 $3,429.00 Total for EVENT INCOME $15,784.00 $48,149.24 GRANTS 21,776.67 73,694.26 MEMBERSHIP DUES 1,675.00 5,155.00 MISCELLANEOUS INCOME 278.84 Sales 17.00 SALES-MERCHANDISE 130.00 473.00 SPONSORSHIPS 10,036.50 250.00 INVESTMENT INCOME 0 0 DIVIDEND INCOME 5,575.67 INTEREST INCOME 157.80 Total for INVESTMENT INCOME 0 $5,733.47 Total for Income $147,860.65 $200,458.71 Cost of Goods Sold Cost of Goods Sold 178.92 Total for Cost of Goods Sold 0 $178.92 Gross Profit $147,860.65 $200,279.79 Received 07/30/25 Statement of Activity Peninsula Trails Coalition January 1-June 11, 2025 Accrual Basis Wednesday, June 11, 2025 11:01 PM GMTZ 2/4 DISTRIBUTION ACCOUNT TOTAL JAN 1 - JUN 11 2025 JAN 1 - JUN 11 2024 (PY YTD) Expenses ADMINISTRATIVE EXPENSES 0 0 BANK SERVICE CHARGES 80.00 CREDIT CARD PROCESSING FEES-LN 24eC 1,095.50 562.34 DUES AND SUBSCRIPTIONS-LN 24e % 40/60/0 2,778.67 2,170.07 LEMOLO CONSULTING 21,500.00 10,500.00 LICENSES AND PERMITS-LN 24e % 70/30/0 48.25 OFFICE EXPENSES 44.00 PROFESSIONAL FEES 0 0 CONSULTING 1,000.00 300.00 Total for PROFESSIONAL FEES $1,000.00 $300.00 PS2P EXPENSES 5,000.00 570.74 RENT-LN 24eB 1,330.00 1,830.08 RENT-P.O. BOX-LN 24eC 182.00 VOLUNTEER COORDINATOR 24,221.11 21,185.69 WEBSITE-LN 24eB 774.40 341.35 INSURANCE-LN 23B 5,863.44 INVESTMENT MANAGEMENT FEES-LN 11fC 3,598.06 OFFICE SUPPLIES 780.00 Total for ADMINISTRATIVE EXPENSES $58,053.93 $47,701.77 ADVERTISING & PROMOTION PURCH.-LN 12B 3,512.49 6,822.68 BICYCLE TUNE-UP EVENT EXPENSES-LN 24eD $269.12 0 POSTAGE 45/55/0 440.77 PRINTING EXPENSE 26.96 Total for BICYCLE TUNE-UP EVENT EXPENSES-LN 24eD $736.85 0 DEVELOPMENT CONTRACTOR-LN 24a % 22/45/33 22,386.50 12,152.85 DIRECT MAIL CAMPAIGN EXPENSES-LN 24D 6,887.85 EVENT EXPENSES-PART VIII, LN 8b 0 0 TDL-SALES TAX 1,212.94 393.38 TDL-SWAG COSTS 846.00 375.00 TDL-WEBSITE 150.00 500.00 TDL-ADVERTISING 3,000.00 TDL-CLEAN UP 127.00 TDL-FARMS -800.00 TDL-MGMT FEE 5,000.00 TDL-Permits 310.00 TDL-PROCESSING FEES 2,828.84 TDL-RENT 750.00 Received 07/30/25 Statement of Activity Peninsula Trails Coalition January 1-June 11, 2025 Accrual Basis Wednesday, June 11, 2025 11:01 PM GMTZ 3/4 DISTRIBUTION ACCOUNT TOTAL JAN 1 - JUN 11 2025 JAN 1 - JUN 11 2024 (PY YTD) TDL-SUPPLIES 2,250.91 Total for EVENT EXPENSES-PART VIII, LN 8b $2,208.94 $14,735.13 POSTAGE AND DELIVERY-LN 24e % 45/55/0 21.77 1,370.63 PRINTING AND REPRODUCTION-LN 24eC 1,620.03 65.34 RENTAL-EQUIPMENT $310.52 $1,189.63 SANIKAN RENTAL-LN 24eB 17,122.40 4,860.00 Total for RENTAL-EQUIPMENT $17,432.92 $6,049.63 SUPPLIES-LN24eB $8.99 $177.62 ANNUAL MEETING 150.00 CONSTRUCTION MATERIALS-LN 24cB 2,888.63 13,670.33 GAS-LN 24eB 598.20 HOSPITALITY SUPPLIES-LN 24eB 1,449.12 1,519.52 MAPS-LN 24eB 4,442.51 391.45 TRAIL MAINTENANCE 406.17 TRAIL MAINTENANCE CONTRACTOR 60,000.00 EQUIPMENT 145.92 SIGNAGE-LN 24dB 279.17 VOLUNTEER RECEPTION-LN 24eB 2,021.24 Total for SUPPLIES-LN24eB $69,943.62 $18,205.25 TRAIL AMBASSADOR PROGRAM-LN 24eB 949.05 270.00 TRAIL MAINTENANCE MGR-LN 7B $2,825.30 0 TRAIL MAINTENANCE MGR-VEHICLE EXP 1,287.25 Total for TRAIL MAINTENANCE MGR-LN 7B $2,825.30 $1,287.25 TRAIL MAINTENANCE- Supplies-LN 24eB 948.59 422.41 Volunteer Coordinator mileage exp 86.10 DEPRECIATION EXPENSE-LN 22B 1,630.73 ECO-COUNTER EXPENSE 589.14 MISCELLANEOUS EXPENSE-LN 24eB 731.28 SALES TAX EXPENSE-LN 24eB 281.00 TRAVEL PROGRAM EXPENSE-LN 24eB 0 $208.68 SEQUIM PROGRAM EXP Total for TRAVEL PROGRAM EXPENSE-LN 24eB 0 $208.68 Total for Expenses $187,613.94 $112,523.77 Net Operating Income -$39,753.29 $87,756.02 Other Income UNREALIZED GAIN (LOSS) ON INVES 23,543.75 Total for Other Income 0 $23,543.75 Received 07/30/25 Statement of Activity Peninsula Trails Coalition January 1-June 11, 2025 Accrual Basis Wednesday, June 11, 2025 11:01 PM GMTZ 4/4 DISTRIBUTION ACCOUNT TOTAL JAN 1 - JUN 11 2025 JAN 1 - JUN 11 2024 (PY YTD) Other Expenses Net Other Income 0 $23,543.75 Net Income -$39,753.29 $111,299.77 Received 07/30/25