Loading...
HomeMy WebLinkAbout092010_ca03 Consent Agenda Juvenile Services Jefferson County R E C E IV ED Board of County Commissioners Agenda Request Date: G;;;SeJ:>.tember 20,!010~ .~_._._.-- SEP 1 3 2010 EffERSON COUNTY istrOOMMISSIONERS To: From: Subject: Family and Juvenile Cou I provement Plan Interlocal Agreement ICA 1 043 Statement of Issue: The FJCIP program has been funded by the Administrative Office for the Courts for three years. Our funding for this program includes money for salary and "benefits" of the Coordinators contracted for under this program. Currently, the Coordinator works in both Clallam and Jefferson Counties, with the funds flowing through our county for the entire progral)1. In Jefferson County, Ms. Steiner is the Coordinator for the Family Therapeutic Court. Analysis: None. Alternatives: Terminate the program. Fiscal Impact: The amount of $52,007 has been included in my 2011 budget along with the associated expenditures. Recommendation: That the Board si Office of the urts. originals of this Interlocal Agreement with the Administrative Approv ir- :'- .::-~ ,t. INTERLocAL COOPERATIVE AGREEMENT ICAU043 between STATE OF WASlDNGTON ADMINISTRATIVE OFFICE OF THE COURTS and JEFFERSON COUNTY SUPERIOR COURT TInS CONTRACT is entered into by and between the STATE OF WASHINGTON ADMINISTRATIVE OFFICE OF TIm COURTS C'AOC'? and JEFFERSON COUNTY SUPERIOR COURT ("Contractor? PURPOSE The purpose of this contract is to engage the services of the Contractor to improve and support family and juvenile court operstions as set forth in the Family and Juvenile Court Improvement Plan (FJCIP) legislation (RCW2.56.220 & RCW 2.56.230). Funds received under this contract may only be used to supplement, not supplant, any other local, state or federal funds received for the Contractors court(s). DESCRIPTION OF SERVICES The Contractor will: a. Assign a Chief Judge for the family and juvenile court for a minimum term of two (2) years; b. Employ a Case Management Coordinator and provide that Coordinator with traiiring in the area of family and juvenile laW; c. Document that all judicial officers serving in the county's F]CIP project have completed the 30 houts of education required under the above-referenced RCWs. Judicial Officers whose participation in the F]CIP project begins after September 1, 2008 must complete the required education under this provision within six montha of the beginning of their participation; d. Implement the principle of one judicial team hearing all of the proceedings in a case involving one family, especially in dependency cases; e. Document dependency case processing indicators, other indicators and outcome measures as set forth by AOC at the Inside Courts website; The Contractor shall submit a report to the AOC on or by March 1, 2011, summarizing the program activities and outcomes as measured ag.Unst the Unified Family Court Principles. ICAII043 Page 1 of 5 ~, ,. ~ PERIOD OF PERFORMANCE The period of performance under this Contract shall be from July 1, 2010 tlttough June 30, 2011. COMPENSATION a. AOC shall reimb= Contractor a maximum of$52,007.00 for F}CIP coordinator salary and benefits costs incurred during the term of this contract. Travel and other program expenses are allowed, but will not be reimbursed separately. b. Contractor shall submit invoices to AOC for expenditures no more frequently than monthly, and no less frequently than quarterly. Invoices sball be submitted on state form A-19. Contractor will attach payroll documentation and documentation of any travel or other program expense. c. Before payment can be processed, proper1y-comp1eted A-19 invoices must be submitted to: Financial Services Administrative Office of the Courts PO Box 41170 Olympia, WA 98504-1170 d If this agreement is terminated, Contractor sball only receive payment for performance rendered or costs incurred in accordance with the terms of this agreement prior to the effective date of termination. e. Payments made by AOC within 30 days of receipt of a properly-completed A-19 invoice sball be deemed timely. f. AOC, in its sole discretion and upon notice, may initiate revenue sharing and reallocate funding among recipients of funding governed by the Family and Juvenile Court Improvement Plan legislation. If, in AOC's assessment, the Contractor is unJikely to expend the maximum contract amount, AOC may reduce the maximum contract amount. AOC may increase the maximum contract amount if additional funds become available. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and sball not be considered for any purpose to be employees or agents of the other party. COUNTERPARTS Each party agrees that a facsimile (FAX) or scanned transmission of any original document sball have the same effect as the original. The parties further agree that signed facsimile or scanned copies of documents sball be given full effect as if an originaL AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments sball not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. ICAl1043 Page 2 of 5 ,. l ~ '" RECORDS. DOCUMENTS. AND REPORTS The Conttactor shall maintain books, records, documents and other evidence of accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this conttact. These records shall be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the AOC and the Office of the State Auditor, or so authorized by law, rule, regulation, or conttact. The Contractor will retain all books, records, documents, and other material relevant to this conttact for six years after settlement, and make them available for inspection by persons authorized by this provision. RIGHT OF INSPECTION The Conttactor shall provide right of access to its facilities to the AOC, or any of its officers, or to any other authorized agent or official of the state of Washington at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this conttact. DISPUTES Disputes arising under this Agreement shall be resolved by a panel consisting of one representative from the AOC, one representative from the Conttactor, and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing. Neither party shall have recourse to the courts uuless there is a showing of noncompliance or waiver of this section. TERMINATION Either party may terminate this Agreement upon thirty (30) days written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. Description of Services; and c. Any other provisions of the agreement, including materials incorporated by reference. lCAl1043 Page 30f 5 t ~,~--~-;.;.., ~ ASSIGNMENT The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. SEVERABILITY If any provision of this Agreement, or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision and to this end the provisions of this Agreement are declared to be severable. ENTIRE AGREEMENT This contract contains all the tenns and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this contract shall be considered to exist or to bind any of the pardes to this agreement unless otherwise stated in this contract. CONTRACfMANAGEMENT The program managers noted below shall be responsible for and shall be the contact person for all communications regarding the performance of this Agreement: AOC Program Manager: Regina McDougall PO Box 41170 Olympia, WA 98504-1170 (360) 705-5337 R...gina.McDougall@courts.wa.g.ov Contractor Program Manager: Barbara Carr PO Box 1220 Port Townsend, WA 98368-0920 bcatt@co.jefferson.wa.us ICAl1043 Page 4 of 5 ~4, .2' .:-, ~ AGREED: STATE OF WASHINGTON ADMINISTRATIVE OFFICE OF TIlE COURTS Signature Printed Name Title Date CONTRAcrOR Signature Printed Name Title Date ICAl1043 Approved as to form Onlt: I e II Z010 . . Page 5 of 5