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HomeMy WebLinkAbout100410_cab01 District No.1 Commissioner: Phil Johnson District No. 2 Commissioner:. David W. Sullivan District No.3 CommISsioner: John Anstln County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of September 7, 2010 IIJ/jJ4J;!1l Chairman David Sullivan called the meeting to order at the appoitited time in the presence of Commissioner Phil Johnson and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following co=entS were made by citizens in attendance at the meeting and reflect their personal opinions: . Seven people spoke against the Port Townsend Paper Corporation Cogeneration Biomass Project and asked the Commissioners to slow the process down . A citizen co=ented on the possible agreement with the City of Port Townsend in the event of proposition No. 1 passing in November . A citizen asked the Board to work with the City of Port Townsend to maintain Memorial Field . A citizen stated that today's co=ents made by the previous people regarding the Port Townsend Paper Corpomtions Biomass project are an example of how the people of Jefferson County are not getting answers or responses from the Board . A citizen reminded the Board that the Public Co=ent Period is optional as per a ruling by a Judge in a recent lawsuit against Jefferson County . A citizen urged the Board to continue the Public Co=ent Period and that Port Townsend Paper Corpomtion provides jobs and the new project could be a good thing APPROV ALAND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to approve the consent agenda as presented. Commissioner Johnson seconded the motion wlllch . carried by a nnanimous vote. . 1. HEARING NOTICE re: Speed Limit Revisions; Amend Exhibit A of Ordinance No. 11-1214-98; Hearing Scheduled for Monday, September 27, 2010 at 11 :00 a.m. in the CountyCommissioner Chambers . . . 2. RESOLUTION NO. 34-10 re: Election to Receive National Forest Reiated Safety-Net Payments Under Division C, Title VI, Section 601 of the Emergency Economic Stabilization Act of2008, PLIl 0- 343 3. AGREEMENT re: ARNP for School Based Health Center; Revenue In the Amount of$31,374.00 Plus Milage; Jefferson County Public Health; Jefferson Healthcare 4. AGREEMENT, Change Order No. 15 re: Jeffcom 911 Radio System .In1provements; Jefferson County Jeffcom; Bushanan General Contracting Company . 5. AGREEMENT re: Jeffcom Computer Aided Dispatch System Need Analysis/Reco=endatfon; Jefferson County Jeffcom; Adco= Engineering Company Page 1 Commissioners Meeting Minutes: Week of September 7, 2011 ~lli~~~ 6. Advisory Board Reappointment; Jefferson County Noxious Weed Control Board; To sexvea four (4) year term expiring January 9, 2014; Richard Hild, Weed Board District No.2 Representative 7. Payment of Jefferson County VoucherslWarrants Dated August 23, 2010 Totaling $325,283.34 8. Payment of Jefferson County Payron Warrants Dated August 20, 2010 Totaling $90,768.27 and AlP Warrants Done by Payroll Dated August 23,2010 Totaling $16,547.91 Approval of Minutes: Commissioner Austin moved to approve the minutes of the August 23, 2010 meeting as presented. Commissioner Johnson seconded the motion which carried by a nnAnimous vote. PROCLAMATION: Proclaiming September as National Drug and Alcohol Addiction Recovery Month: After the Chair read the proclamation, Commissioner Johnson moved to approve it as submitted. Commissioner Austin seconded the motion which carried by a nnAnimous vote. The Board thanked Fran Joswich for her work as the Chair of the County's Substance Abuse Advisory Board. PROPOSAL OPENING re: Jeffcom 911 Simulcast Radio System Improvements: Larry Southwick, Project Manager reported that State law allows this kind of contract to be awarded based on criteria other than just cost. The qualifications of the firms and other criteria will be reviewed. He then opened and read the proposals as follows: Day WIreless Green Tree Communications $392,145.11 $267,056.00 Engineer's Estimate $196,350.00 The project team will evaluate the project and a recommendation will be made to the JeffCom Administrative Board at their meeting on September 23, 2010 after that the award of contract will come back to the Commissioners for final approval. COMMISSIONER'S BRIEFING: The Commissioners and County Administrator reported on the fonowing: Commissioner Austin reported that he went to Tenino and looked at a sewer system; the Higher Education Coordinating Council met and discussed the impact of the broadband project and how it is a positive attraction; 4-H is hiring teenagers to clean and plant forest lands; Quilcene School will receive 1;lew flashing warning signs on Center Road and the DOT will provide flagging at no cost during the installation process. Commissioner Johnson said there is an invitation to a fund-raising breakfast for the Washington Wildlife and Recreation Coalition on September 21 in Seattle. He will contact Craig Partridge, DNR who is an expert on forest biomass to see ifhe will come and talk to the Board on this subject. Commissioner Sullivan stated he went to an open house at the City's Mountain View facilities; there is a Board of Health Data Steering Committee meeting this week; he will be attending the PRTPO Legislative Outreach meeting on Friday. The Board members discussed a left hand turn lane on Highway 101 in Page 2 Commissioners Meeting Minutes: Week of September 7, 2011 ~oo~~~ . .. '~;_ :to ~r7~ Gardiner UPDATE, DISCUSSION AND POSSIBLE APPROVAL re: Interlocal Agreement; Proposition No.1, Memorial Field and the Recreation Center; City of Port Townsend: County Administrator Philip Morley reported that the General Election ballot in November incl~es the County's Proposition No.1. If approved by the citizens this proposition would provide for a 3/1 0 of 1 % sales tax on taxable retail sales throughout Jefferson County. It is estimated on a 12 month basis to raise roughly $1.1 million dollars per year. One-third of that money is dedicated under State Law for public safety purposes (includes law enforcement and Fire). State Law also defines that the funds collected from this tax be split between the City (40% or $425,000) and the County (60% or $630,000.) The Commissioners have identified in the adoption resolution (Resolution 32-10) how all of the County's 60% would be spent and that there would be an inter-local agreement with the City for the use of a portion of their 40%. There have been a couple of negotiation sessions for this inter-local agreement over the last 2 weeks. He does not have a finalized agreement for the Board's consideration today, but he feels they are getting close. They are discussing that for a period of 4 years the City would dedicate 50% of their new revenue for the purposes of supporting the Port Townsend Recreation Center and Memorial Field. The concept is to dedicate funding to pay for normal maintenance and operation of Memorial Field and fund the operation of the before and after school "drop-in" center program and to re-open the gymnasium in the Rec Center. This represents about 44 hours per week of restored programing at the Recreation Center. Any additional funds after the maintenance and progrnmmatic costs would go toward capital facility improvements of both facilities to serve as grant matches or fund direct improvements. This is the general outline of the negotiations. He continued by noting that currently Memorial Field is operating with volunteers who provide the maintenance to keep it open and it is unclear how long that will continue. This inter-local agreement is bridge funding to buy time to find a longer term solution for the continued maintenance and operation of Memorial Field and all of the County's recreational and parks programs. The longer term planning process includes building in a series of benchmarks into the inter-local agreement to make sure that we're using the 4 year interim, if the voters pass Proposition No.1, to really do the multi-jurisdictional planning and coordination to come up with a long term, efficient. administration and funding mechanism. This is an opportunity to look at a different. more efficient way in the long term to be providing parks and recreation programs. Chairman David Sullivan explained that if there was a really good answer to the question oflong term park and recreational issue throughout the County, the County would have done it already. There are a lot of things to be working on right now including the fine details of defining what does "normal" maintenance and operations mean. Those details will not be included in the inter-local agreement but those details will be spelled out in a yearly budget program and budget process, Philip Morley explained. He anticipates meeting with City Manager, David Timmons, to finalize text for the agreement tomorrow. If Proposition No.1 doesn't pass the County will have to make cuts that are identified in Resolution No. 32-10. Cuts last year included putting parks in Adopt a Park program which has been successful. If it does pass, a committee (parks and Recreation Regional Advisory Committee) will be organized with members appointed by the Commissioners and the City Council. He anticipates that the Committee would include members Page 3 Commissioners Meetin~ Minutes: Week of September 7, 2011 ~rnm~~ e.. ~... ,,:>}' ~" " Mid-summer 2011 Endof2011- representing both the Port Townsend and Chimacum School Districts and Jefferson General Hospital. The geographical boundaries would be countywide. This Advisory Board would suggest options regarding parks facilities with the following time line: Spring 2011 An inventory of Parks and Recreation facilities and programs and a needs assessment to determine the needs not being met by current programs. A menu of administration and funding options Develop and recommend a joint strategy to the Commissioners, City Council and possibly the schools and then have a public feedback process on the options. The participating jurisdictions will arrive at the preferred alternative. Late Spring 2012 Chairman David Sullivan doesn't like how vague it sounds but it must be vague for community input Assessor Jack Westerman added that the way he looks at this as a City resident, assuming that the City follows through with an amount dedicated to Memorial Field and the Recreation Center, is the saving of those programs. He would be willing to pay the additional 3/10 of1% in sales tax versus a 12~ property tax. He personally would pay less with the increase in the sales tax. Having the inter-local agreement finalized is a reason for a City resident to vote either way on Proposition No.1. Commissioner Johnson pointed out that City residents are the primary users of both the Rec Center and Memorial Field and Assessor Westerman added the City is the primary beneficiary of the sales tax that results from the programs and activities that operate from Memorial Field. For $210,000 of a newly dedicated revenue source plus another $210,000 that they can do what they want with, you'd think the City would be thanking their lucky stars and doing everything they can to assist the County. They have a vested monetary interest (sales tax) and its their kids and they get an extra $210,000. Philip Morley stated that one of the issues that's come up during discussions is the ownership of the Rec Center and Memorial Field and when the City originally adopted its resolution directing the City Manager to enter into negotiations on the inter-local agreement some City Council members commented that since this was being done maybe the City should own the Rec Center and Memorial Field. He feels that at a time when the County and City are looking at regional options, adjusting ownership of facilities before a regional solution has been investigated doesn't make sense and seems to show a lack of faith that a regional solution will be forth coming. A fear that has been expressed by some members of the City Council is what will happen if a regional solution doesn't come into play. He noted that if the regional solution can't be found, then they will deal with what happens next Commissioner Austin stated that the County needs to do what is in the greatest good of the public but it is not easy to find a solution that is beneficial to everyone. Commissioner Johnson suggested inviting superintendents of Brlnnon and Quilcene schools to be part of the discussions as well. The County Administrator stated and he and Aune Sears are working on a policy for Commissioners' approval on budgeting sales tax revenues that recognizes the fluctuation in these revenues by year. Page 4 Commissioners Meeting Minutes: Week of September 7, 2011 ~ill~~rr e The discussion tumed to the possibility of the Board holding a hearing on a resolution to determine if they want to support Jefferson County Proposition No. I. Chairman Sullivan said that he would like to schedule a hearing on this to hear from the public. The hearings could be held in Chimacum and Port Townsend and possibly in the south part of the County in the evening with the hearings on successive nights. The other Commissioners agreed that this should be scheduled. The meeting was recessed at the conclusion of the morning business and reconvened at 1:30 p.m. for the following business. All 3 Board members were present. COUNTY ADMINISTRATOR'S BRIEFING SESSION: The following item was considered at the beginning of the briefing session: Approval of Letter to Peter Goldmark, State Commissioner of Public Lands, Washington State Department of Natural Resources: Commissioner Johuson moved to approve and have the Board sign a letter to Peter Goldmark asking DNR to expedite the appraisals and Trust Land Transfers for Dabob Bay to allow time to make arrangements, if necessary, to ensure no net loss of revenue for the Quilcene Fire District. Commissioner Austin seconded the motion which carried by a nnanimous vote. County Administrator Philip Morley then reviewed the following with the Commissioners: . Calendar Coordination . Budget Update . Miscellaneous Items which included the following documents: I) Draft Interlocal Contract with the City of Port Townsend re: Concerning 2010 Sales Tax Ballot Measure 2) 2011 Budget Strategy Dates NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 3:44 p.m. until the next regular Monday meeting at 9:00 am. or special meeting as properly noticed pursuant to RCW 42.30.080. Commissioner Johnson seconded the motion which carried by a nnanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chair ATTEST: Phil Johnson, Member Lorna Delaney, CMC Clerk of the Board John Austin, Member Page 5