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Home My WebLink About061625M • pi, co 4 { �9SHING' MINUTES Jefferson County Board of County Commissioners Regular Meeting — June 16, 2025, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and five comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dudley-Nollette moved to approve the Consent Agenda as presented. Chair Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 34-0616-25R re: Creating a County project designated as Oil City Road— Six Mile Creek Culvert Replacement, Oil City Road MP 5.96 2. RESOLUTION NO. 35-0616-25R re: Creating a County project designated as Oil City Road— Unnamed Tributary Culvert Replacement, Oil City Road MP 6.73 3. AGREEMENT re: Emergency cooling and clean air centers for Brinnon, Quilcene and Tri- Area; In the amount of$15,000; Public Health; OlyCAP 4. AGREEMENT re: Historical Society Lecture Series; In the amount of$1,200; County Administrator's Office; Jefferson County Historical Society 5. AGREEMENT,Amendment No. 1 re: Emergency Shelter Lease; County Administrator's Office; American Legion- Marvin G Shields Memorial Post 26 6. AGREEMENT,Amendment No. 1 re: Emergency Shelter Services; Additional amount of $150,000 and extension of term; County Administrator's Office; Bayside Housing and Services 7. AGREEMENT,Amendment No. 2 re: Contract services; Term extension; Auditor's Office; Washington State Department of Licensing 8. APPROVAL OF MINUTES: Regular Meeting Minutes of June 9, 2025 9. APPROVAL OF PAYROLL WARRANTS: Dated June 5, 2025 and totaling $186,618.64 10. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated June 9, 2025 and totaling $2,201,659.01 PROCLAMATION re: Proclaiming June 19,2025 as Juneteenth, a holiday commemorating the end of slavery in the United States: All three Commissioners read aloud the proclamation and commented on advocation. Commissioner Brotherton moved to approve the proclamation. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. 1 Commissioners Meeting Minutes of June 16, 2025 UPDATE re: Washington State Department of Natural Resources (DNR) 2025 1"Quarter County Income Report: DNR Assistant Region Manager Drew Rosanbalm, and Olympic Region Manager Bill Wells were present to brief the Board on the first quarter County income report. Also present was Assessor Jeff Chapman and Treasurer Stacie Prada. DNR staff answered questions posed by the Board. The group discussed recreational access policies of a new landowner on the West End,and coordination efforts around land management,property valuation, and timber operations. The meeting was recessed at 10:25 a.m. and reconvened at 10:35 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, and miscellaneous topics. Chair Eisenhour and Commissioner Dudley-Nollette commended Commissioner Brotherton on receiving his Master of Public Administration designation last week. RECOGNITION re: Washington State Association of County Engineers (WSACE) 2025 Awards: Public Works Director Monte Reinders and Assistant Public Works Director Eric Kuzma were present to receive recognition for receiving prestigious awards at the 2025 Washington State Association of County Engineers Awards. County Administrator Mark McCauley submitted nominations for both employees. Director Reinders received the Engineer of the Year award, and Assistant Director Kuzma received Project Manager of the Year. The Commissioners thanked both individuals for their hard work and dedication to Jefferson County. Director Reinders and Assistant Director Kuzma thanked the County Administrator and the Commissioners for the nominations. COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners and County Administrator continued discussing recent meetings they attended, and miscellaneous topics. The meeting was recessed at 11:53 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:31 p.m. to 2:01 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Civil DPA, and Department of Community Development Director. The Board concluded the Executive Session and resumed the regular meeting at 2:02 p.m. There was no proposed action, and therefore no public comment taken on this topic. ADDITIONAL BUSINESS: Bid Opening re: Courthouse Elevator Modernization: Central Services Director Shawn Frederick stated that staff estimated the cost at $450,000 plus tax. One bid was received and opened from Apex Mechanical, located in Battleground, WA. Total bid amount: $811,593. Director Frederick noted that he will review the bid for accuracy and report back at a later date. 2 Commissioners Meeting Minutes of June 16, 2025 ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • WSAC; upcoming regional meeting logistics—July 23-24, 2025 • South Shore Road; next steps • Calendar Coordination The meeting was recessed at 2:55 p.m. and reconvened at 3:10 p.m. with all three Commissioners present. DISCUSSION re: North Shore Road: Assistant Public Works Assistant Director Eric Kuzma was present to provide an update on South Shore Road. He stated that he reached out to the Governor's Office regarding reimbursement from the state and ability to receive Federal Highway Administration(FHWA) funds. The discussion focused on the stalled progress of securing FHWA funding for repairs to South Shore Road,with delays linked to unresolved guidance from the Governor's Office and eligibility issues following the Upper Hoh Road repairs. Assistant Director Kuzma explained that although the original emergency declaration should have qualified for FHWA funds, confusion around overlapping disaster declarations, state reimbursements, and FEMA's denial of aid complicated matters. The team agreed to pursue a dual strategy: Assistant Director Kuzma would re-engage the Governor's Office while Commissioner Brotherton will follow up with FHWA contacts, aiming to break the funding log jam and clarify the County's standing in the disaster declarations. UPDATE re: Chickadee Forestry harvest planning and Washington State Department of Natural Resources (DNR): Forest practices applications: Chickadee Forestry Owner Malloree Weinheimer was present to provide an update on forest practices and explained that Forest Practice Application(FPA), is a permit submitted to DNR that lasts for 3 years, and gives them permission to harvest, although no harvesting is required. Owner Weinheimber presented an update on Jefferson County's sustainable forestry program, highlighting past and upcoming thinning and timber harvest projects across multiple county-owned lands, including Chimacum Park, Cape George Trailhead, and Quilcene. These projects aim to improve forest health,mitigate wildfire risks, and support local economic development through partnerships with small logging operators and the Jefferson Timber Cooperative. They are looking into innovative ideas like pre-selling firewood and exploring other community initiatives. 3 Commissioners Meeting Minutes of June 16, 2025 NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY moo''w ;,`1,�2 BOARD OF COMMISSIONERS SEAL: Excused Absence � v�;.S t" .�: Heidi Eisenhour, Chair �`,rwt; ATTEST: """'"".� ' eg B itherton, Member el/ (;`6f ) driplutivitz_ Carolyn allaway, CMC . r I . ey-Nollette, Member Clerk of the Board 4