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Home My WebLink About062325M 4:50N e06. 444, �9S1iINO MINUTE S Jefferson County Board of County Commissioners Regular Meeting — June 23, 2025, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA(Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and six comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Chair Eisenhour stated she would like to add two items to the Consent Agenda: 1) Chimacum Drainage District Hearing Notice and 2)Agreement, Amendment ARPA SLFR 22-96515-026, which extends contract end date. After discussion, Commissioner Brotherton moved to approve the Consent Agenda as presented,minus the Agreement re: US 101 Duckabush Estuary Restoration Realignment(Consent Agenda Item No. 8), and adding the two items Chair Eisenhour walked on. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. (The ARPA SLFR agreement was affirmed again by the BOCC on July 14, 2025) 1. HEARING NOTICE re: Setting a public hearing date and publishing a public hearing notice on the Conservation Futures Applications for 2025 2. HEARING NOTICE re: Inform citizens of Jefferson and Clallam Counties' spending of the 2024-2025 Community Development Block Grant(CDBG), Public Service funding, and the proposed use of the July 2025 —June 2026 funding 3. RESOLUTION NO. 36-0623-25R re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus, Authorize Disposal, and Remove from the Annual Inventory of the Capitalized Fixed Assets 4. RESOLUTION NO. 37-0623-25R re: Establishing a County Sponsorship Program 5. RESOLUTION NO. 38-0623-25R re: In the Matter Repealing and Replacing Resolution 21-22 of Continuing Relationship with the Washington Counties Risk Pool and the Related Appointments and Designations of/for each Member County 6. AGREEMENT re: Program Development for School to Work Programs;No fiscal impact; Public Health; Division of Vocation Rehabilitation(DVR); DSHS 7. AGREEMENT re: Connectivity Summit and Preparedness Day; In the amount of$50,000 annually up to five (5)years totaling $250,000; County Administrator; The Production Alliance (TPA) 1 Commissioners Meeting Minutes of June 23, 2025 8. AGREEMENT and TURNBACK re: US 101 Duckabush Estuary Restoration Realignment; Upon transfer of the subject rights-of-way the County will be responsible for future maintenance and operations; Public Works; Washington State Department of Transportation (DOT) 9. AGREEMENT re: Evidence Based Expansion Program funding; Revenue is included in current budget;Juvenile and Family Court Services; Department of Children, Youth& Families (DCYF) 10. AGREEMENT re: Juvenile Court Block Grant; Amount to be determined in the biennium budget; Juvenile and Family Court Services; Department of Children, Youth& Families (DCYF) 11. AGREEMENT re: Jury Services Maintenance; In the amount of$6,493; District and Superior Court; Jury Systems Inc. 12. AGREEMENT re: Jury Services Software; In the amount of$74,209; District and Superior Court; Jury Systems Inc. 13. AGREEMENT re: Juror debit card issuance; In the amount of$0.73 fee per card; District and Superior Court; Rapid Financial Solutions, LLC 14. AGREEMENT, Amendment No. 1 re: Energy Audit Grant Program; Reimbursable grant; Central Services; Washington State Association of Counties 15. AGREEMENT, Amendment No. 1 re: Climate Planning Grant; In the amount of$226,700; Department of Community Development; Washington State Department of Commerce 16. APPROVAL OF JURY FEE VOUCHER: Dated June 23, 2025 and totaling $6,610.80 17. APPROVAL OF PAYROLL WARRANTS: Dated June 20, 2025 and totaling $95,949.55 18. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated June 16, 2025 and totaling $773,522.48 PROCLAMATION re: Proclaiming the Week of June 23,2025, as Amateur Radio Week and Amateur Radio Field Day as June 23-29,2025: Representative of JC Amateur Radio Club Larry Morrell thanked the Commissioners for the Amateur Radio proclamation. After all three Commissioners read aloud the proclamation, Commissioner Brotherton moved to approve the proclamation as read. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. DISCUSSION re: Declaration of High Fire Danger: Fire Marshal Phil Cecere and Deputy Fire Marshal Brian Tracer presented on the high fire danger conditions in Jefferson County. At this time, backyard barbecues (propane, wood, or charcoal)are allowed at residences, provided they are properly supervised and extinguished after use. Barbecues are not allowed at community facilities, like those found in parks. They emphasized the importance of proactive communication through signs, social media and the Jefferson County website to prevent fireworks usage during dry conditions,rather than relying solely on enforcement. All fireworks will be banned in Jefferson County as of June 25, 2025. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed miscellaneous topics and the logistics for the upcoming Washington State Association of Counties (WSAC)regional meeting. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator discussed the following future agenda items: • Workshop re: County goals • Workshop re: Opioid settlement; scheduled for July 7, 2025 at 3:00 p.m. 2 Commissioners Meeting Minutes of June 23, 2025 WORKSHOP re: Clean Air and Cooling Centers 2025 Update: Public Health Director Apple Martine and Water Quality Environmental Health Specialist Lara Gaasland-Tatro presented on clean air and cooling centers in Jefferson County. Given increasing temperatures and wildfire smoke,Jefferson County is updating its Clean Air and Cooling Center plan for 2025 to protect vulnerable populations. The County has seen a rise in heat-related emergency room visits, especially among the elderly and young children who are more susceptible to heat exhaustion or stroke. The plan uses the National Weather Service's heat risk levels and the Air Quality Index to determine when to activate and expand the hours of designated cooling and clean air centers. Staff answered questions posed by the Commissioners. After discussion, Chair Eisenhour allowed for public comments, and one comment was received. The meeting was recessed at 11:09 a.m. and reconvened at 12:00 p.m. with all three Commissioners present. DEBRIEF re: Power outage after-action with Elected Officials and Department Directors: Emergency Management Director Willie Bence debriefed the Commissioners on the recent power outage in May, 2025. Director Bence provided a roundtable discussion focusing on the process and procedures moving forward. The meeting was recessed at 1:09 p.m. and reconvened at 1:30 p.m. with all three commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:30 p.m. to 2:00 p.m. regarding Potential Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(i) Staff present; County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Civil DPA, and Department of Community Development Director. The Board resumed the regular meeting at 2:00 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:00 p.m. to 2:30 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:30 p.m. There was no proposed action, and therefore no public comment taken on this topic. WORKSHOP re: Establishing a Youth Commission for Jefferson County: County Administrator Mark McCauley explained why he would like to establish a Youth Commission. After discussion, Chair Eisenhour moved to task Commissioner Dudley-Nollette and County Administrator McCauley with bringing back a proposal to develop a Youth Commission for Jefferson County. Commissioner Brotherton seconded the motion. The motion carried by a unanimous vote. WORKSHOP re: Activating the Chimacum Creek Drainage District: Chair Eisenhour presented on the Chimacum Creek Drainage District. She explained the process to reactivate the Chimacum Creek Drainage District and that the benefiting landowners would pay more with, fees which would be added to their property taxes. The long-term goal is a community-driven approach to address drainage issues, recognizing that solutions will take decades and require ongoing commitment and funding, rather than relying on individual landowners. 3 Commissioners Meeting Minutes of June 23, 2025 Commissioner Brotherton moved to schedule a hearing to reactive the Chimacum Drainage District 1. Commissioner Dudley-Nollette seconded the motion. Chair Eisenhour opened the floor for public comments, and no comments were received. Chair Eisenhour called for a vote on the motion. The motion carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION-Continued: The Commissioners and County Administrator discussed recent meetings they attended, miscellaneous topics, and reviewed their meeting schedules. NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 3:41 p.m. until the next regular meeting or special meeting as properly noticed. °lFRS1011 N,C JEFFERSON COUNTY :• 1 8/ s, BOARD OF COMMISSIONERS SEAL: _ �:• o� oti0..•A. _ S Excused Absence o. .i Heidi ;enhour, Chair 4.Op wASN�� 40� ATTEST: ��'"'"""""per.'° :reg otherton, Member Adiel McKnight, CMC Heath udley-Nollette, Member Deputy Clerk of the Board 4