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HomeMy WebLinkAboutM092710 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. SnUivan District No.3 Commissioner: John Anstin County Administrator: PWIip Morley Clerk of the Board: Lorna Delaney MINUTES Week of September 27, 2010 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Jolmson and Commissioner Jolm Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting and reflect their personal opinions: A she11:fish farmer submitted comments on the DOE proposed rule updating the WAC guidance on aquaculture in the Shoreline Master Program and asked the Board to submit a comment to DOE asking that they forgo any changes in the rules; the power is out in part of town because a truck hit power poles and an electric contractor who has been operating in Port Townsend is moving to Sequim. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved and Commissioner Austin seconded the motion to approve all of the items on the consent agenda as presented. The motion carried by a nnanimous vote. 1. HEARING NOTICE re: Proposed Ordinance: Increasing the E-911 Excise Tax (Additional $.20 per line); Hearing scheduled for October 11,2010 at 10:15 a.m in the Jefferson County Commissioners Chambers, Courthouse 2. HEARING NOTICE re: Proposed 2011 through 2016 Six (6) Year Transportation Improvement Program; Hearing scheduled for October 18, 2010 at 10:00 am. in the Jefferson County Commissioners Chambers, Courthouse 3. AGREEMENT re: Cash Security for Transportation of Cash and Checks from the Waste Management Facility to Bank of America; In the Amount of$4,800.00; Jefferson County Public Works; Loomis 4. AGREEMENT No. LA-6359, Supplement No.2 re: Upper Hoh Road Emergency Repair Mile Post 3.93 to 4.01, Federal Aid Project No. ER-0701(051); In the Amount of$65,000.00; Jefferson County Public Works; Washington State Department of Transportation 5. AGREEMENT No. LA-6891, Supplement No.1 re: Upper Hoh Road Emergency Repair Mile Post 9.70 to 9.80, Federal Aid Project No. ER-0902(340); In the Amount of$84,346.00; Jefferson County Public Works; Washington State Department of Transportation 6. AGREEMENT, Amendment No.2 re: Community Information and Education Services; An Additional Amount of $14,620.00 for a Total of $26,440.00; Jefferson County Public Health; ARC of Jefferson and Kitsap Counties 7. AGREEMENT, Amendment No.1 re: Water Resource Investigations, Chimacum Creek Basin; Time Extension Only; Jefferson County Public Health; US Department of the Interior Geological Survey 8. AGREEMENT re: CASAlGAL Website; In the Amount of $1,690.00; Jefferson County Juvenile Services; Interactive Educational Services (lES) Page I Commissioners MeetinR Minutes: Week of September 27, 20 I 0 ~ ;, ., -' :. .. '~ ~,w 9. Advisory Board Resignation; Jefferson County Parks and Recreation Advisory Board; Judith Lucia, District No.3 Representative 10. Payment of Jefferson County VoucherslWarrants Dated September 20,2010 Totaling $419,702.64 totaling $6,301.50 II. Payment of Jefferson County Payroll Warrants Dated September 20,2010 Totaling $93,066.07 and AlP Warrants Done by Payroll Dated September 4,2010 Totaling $108,826.99 and Dated September 20,2010 Totaling $17,059.77 COMMISSIONERS BRIEFING SESSION: The Commissioners and County Administrator were updated on the following items: Commissioner Sullivan said a representative ofNOAAnet reported on the broadband project at the Peninsula DeVelopment District meeting; the Jamestown S'Klallam Tribe has also received a grant for broadband; He attended a volunteer appreciation lunch at H.J. Carroll Park for Parks and Recreation staff and volunteers. Commissioner Austin reported that Friday there was a meeting of the Emergency Operations Center and Puget Sound Energy ststed that they are ready to repair their lines when emergencies happen; KPTZ radio station for Jefferson County is currently in the process of getting their tower permitted and instslled; He feels the Board needs to look into the proposed DOE rule changes for aquaculture and make a comment; There is a hearing Tuesday afternoon by Washington State Parks on the Brlnnon sewer project which he will be attending. Commissioner Johnson reported that he will be going to the Broadband Workshop on Tuesday at I :00 p.m.; he reminded everyone of the 2liearings on Proposition No.1. The first is scheduled for Tuesday at 7 p.m. at Chimacum High School Auditorium; and the second will be Thursday at 7 p.m. at the Port Townsend Community Center. There is a possibility of action to be taken by the Board at the conclusion of the Thursday hearing. County Admini..u-ator Phillip Morley reported that because sales tax is so low right now there are no funds going into the Construction Renovation Fund and a meeting is being held to talk about what projects can be done and how they can be financed with a recommendation to come before the Board in the future; the Port Townsend Film Festival was very successful this past weekend; He will be giving presentations over the next few weeks at many of the service club meetings on the County's budget and factual information on Proposition No. 1. DISCUSSION and Possible Approval: Resolution Establishing a Policy on the Use of Sales Tox Revenues Exceeding Budget in the County General Fund: Aune Sears handed out a chart and draft resolution and reported that this policy has been discussed the last few weeks with the intent that in years when the sales tax revenues are good a portion of it would be put in a reserve fund to use in years when there is a downturn. In really good years a portion could be used to lower the property tax. She reviewed the chart which detailed sales tax collection for a number of years. This policy would limit the amount of sales tax that would be budgeted for use in a year to be at or below a level consistent with the 10 year average annual sales tax receipts. Anything received over the budgeted amount would be reserved as follows: Page 2 Commissioners Meeting Minutes: Week of September 27,2010 60% in the Revenue Stabilization Reserve Fund 20% to Capital Improvement Fund 20% to existing programs or services. It would take time to build the reserves but once they are established then the excess would be used to lower property taxes. Commissioner Sullivan stated that this is memorializing of what the Board has been doing for the past several years. County Administrator Philip Morley added that an important element of this policy is that the budget cannot be set at an amount more than the average of the actual sales taxes received in the prior 10 years. Commissioner Sullivan noted that this Board cannot obligate future Commissioners to any specific action, but future Boards of Commissioners would have to take a vote during a public meeting to change this policy. Commissioner Austin asked if this is the first time the Board has looked at using excess sales tax to reduce property taxes? Philip Morley reported that as far as he knows that is correct. He explained that during times when this policy would be used to bank the excess sales tax in a reserve account the County could potentially be looking at a 15% fund balance reserve and that would create pressure and difficulties in Union negotiations and with the public. Anne Sears pointed out that it takes a resolution of the Board to authorize use of this excess revenue reserve. Commissioner Johnson moved to approve RESOLUTION NO. 38-10 as presented. Commissioner Austin seconded the motion which carried by a unanimons vote. HEARING: Resolution Amending Ordinance No. 11-1214-98 Exhibit A; Jefferson County Road Speed Limits: County Engineer Monte Reinders introduced Jon Watson, Engineering Services Manager and Rick Montgomery, Engineering Technician III. He then noted that the County adopted the Washington Model Traffic Ordinance which says that the legislative authority sets speed limits as appropriate and on the recommendation of the County Engineer. The ordinance allows the speed limits to be set by resolution after a public hearing. Exhibit A from October 2003 will be replaced if this resolution is approved. Signs will be replaced as necessary and the Sheriff's Office will provide enforcement of the new speeds. Advisory signs are used on curves to notify the public of a safe speed. Rick Montgomery reviewed his report and noted that the speed log is being updated to match the signs that are actually on site. He stated that the speed that 85% of the people on that road drive is the speed that is nsed as a measure for suggesting a speed limit on a road. The suggested changes to speed limits are as follows: . Speeds are being set for 5 new roads in Port LudloW; . South Jacob Miller Road has changed in the past few years with more traffic to the Solid Waste Transfer Station and is being changed from 40 mph to 35 mph; . Prospect Avenue past the 4 way stop into the new residential development is being changed from 40 mph to 25 mph. A petition was received asking for this change from the property owners in this area . Cook Avenue Extension is only 18 feet wide and the trees are right next to the roadway and should match the existing roadways in the area at 25 mph. . Upper Hoh Road is currently 45 mph at the first of the road and that is being shortened to where the road starts to descend and goes into curves where it will now be 35 mph. Page 3 Commissioners Meeting Minutes: Week of September 27,2010 . Several roadway segments will be reduced from 25 mph to 20 mph. Many of these are gravel roads and the lowest legal speed limit is 20 mph on County Roads except in parks. An advisory warning sign can be put up for 20 mph. Some of these roads are: Coyle Road; Hazel Point Road; Whitney Road; Beach Drive (only 12 feet wide); Lower Adelma Beach Road; and Critter Lane. . The Upper Hoh Road has been posted at 40 mph and is now changed to match what is already out there at 25 mph. The discussion continued about school zones which are 20 mph when posted (flashing signs controlled by the school personnel) and construction zones (25 mph when posted and a doubling of traffic fines.) Chairman Sullivan opened the public hearing. Hearing no co=ents for or against the proposed resolution the Chair closed the public hearing. Commissioner Austin moved to approve RESOLUTION NO. 39-10 revising Exhibit A >as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. Monte Reinders reported that it will take approximately a month to change all of the traffic signs on these roads. The meeting was recessed at the conclusion of the business listed for the morning and reconvened at 1 :30 p.m. with all three Board members present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley discussed the following items with the Board: . Calendar Coordination - The Board members reviewed their calendars for the upcoming weeks. . Miscellaneous Items - Discussion regarding access to the Hoh Rain Forest Update on the 2011-2016 Six Year Transportation Improvement Program Discussion on a Regional Parks and Recreation Committee NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 4:30 p.m. until the next regularly scheduled meeting or properly noticed special meeting. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 4