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Department of Public Works
o Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
From:
Board of Commissioners
Philip Morley, County Administrator
Frank Gifford, Public Works Director :;J<i.
To:
Agenda Date:
October 25, 2010
Subject:
Contract for Closed Landfill and Septage Lagoon Groundwater Quality Analysis
Statement of Issue: Per Washington Administrative Code 173.304, Public Works is required to
submit quarterly and annual reports on Closed Landfill and Septage Lagoon groundwater quality to
Jefferson County Public Health. These reports must include the analysis and recommendation of a
WA State licensed hydrogeologist.
Analysis/Strategic Goals/Pro's & Con's: Public Works conducted a consultant selection process for
Post. Closure Septage Lagoon and Landfill Groundwater Analysis per the applicable sections of the
Local Agency Guidelines Manual. Four potential consultants were chosen from the twenty three
firms who's Statements of Qualifications are listed in the Water Quality Monitoring section of the
2010 Professional Services Roster and phone interviews were conducted with these four firms.
Two firms were found to be equally capable to conduct the scope of work as described to them.
Only one firm utilizes the same statistical software currently used by the County to produce trend
analysis of qualitative and quantitative data assembled in the quarterly and annual reports
submitted to Public Health and reviewed by the Department of Ecology. Because the current
software functions well and creates trend analysis that the permitting agencies are both familiar
and content with and because adapting to new software would increase monitoring costs with no
appreciable benefit, Public Works would prefer to contract for services with the consultant using
the current software.
Fiscal Impact/Cost Benefit Analysis: The negotiated fee schedule is budgeted for 2011.
Additionally, revisions to monitoring requirements negotiated with the Department of Ecology in
2010 will yield cost reductions of between $11,500 and $13,400 per annum.
Recommendation: Execute contract with Aspect Consulting, LLC.
Department Contact: Al Cairns X243
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P\rilip Morley, Cqunty Admini!itrator
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