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Home My WebLink About110110_ra01 ~' JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST D CONSENT AGENDA ~ REGULAR AGENDA TO: Board of County Commissioners County Administrator November 1, 2010 HEARING: 2010 Budget SupplementaVExtension Hearing DATE: SUBJECT: DESCRIPTION: Various County Departments have requested 2010 budget appropriations and/or extensions. STATEMENT OF ISSUE: Per RCW 36.40.140 the BOCCmust hold a publiC hearing regarding the proposed budget changes. . These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: Provided in resolution REQUESTED ACTION: At the conclusion of the public hearing, approve a resolution authorizing the budget appropriations/extensions as presented. REVIEWED BY: ~7~ Date JEFFERSON COUNTY STATE OF WASHINGTON ORDER: 2010 BUDGET} APPROPRIATIONS / EXTENSIONS FOR VARIOUS } COUNTY FUNDS } RESOLUTION NO. ________ th WHEREAS, the Jefferson County Board of Commissioners did on the 18 day of November, 2010 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the Sate and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, th WHEREAS, the Jefferson County Board of Commissioners did on the 18 day of st October, 2010, set a hearing on said emergency for the 1 day of November, at the hour of 10:00 a.m. in the County Commissioners’ Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in thth RCW 36.40.140 on October 20 and 27 , 2010 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed on the next page and per the attached requests. Resolution No. ____________ : 2010 Supplemental Budget Appropriations/Extensions AMOUNT FROM UNENCUMBERED FUND #FUND NAMEFUND BALANCEREVENUEEXPENSE CURRENT EXPENSE/GENERAL FUND 001-118-000SHERIFF'S OFFICE$0$25,257$25,257 Total General Fund$0$25,257$25,257 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 WSU EXTENSION$0$16,500$16,500 150-000-010TREASURERS O & M09,0009,000 155-000-010 VETERANS RELIEF**015,00015,000 174-000-010PARKS & RECREATION**4,41626,12730,543 302-000-010 CAPITAL IMPROVEMENT**1,00001,000 401-000-010 PUBLIC WORKS/SOLID WASTE0128,000128,000 PUBLIC WORKS/SOLID WASTE 403-000-010 EQUIPMENT RESERVE**128,0000128,000 Total Other Funds $133,416$194,627$328,043 ** There is enough unencumbered cash in the fund to cover the additional expenditure.. APPROVED this ________ day of November, 2010. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chairman ATTEST: Phil Johnson, Member Lorna Delaney, CMC Clerk of the BoardJohn Austin, Member TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Approprlation/Extension and Amendment Sheriff's OffIce 1180000 DepartmenllFund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $25,257 [ Date: October 13, 2010 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~: 00 BARS Revenue # 333.20.60.0020 333.20.61.0120 Please be advised that a revenue source (I.e. grant, new fea) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue in the budget this year as outlined below in the amount ot I $25,257 I BUDGET CURRENT REVISION AMENDED $25 839 $20 257 $46 096 o $5 000 $5 000 $0 $0 $51,096 Description TZM COORD.fTRAFFIC GRANTS DOH CARFIT GRANT , :i'Hliii!II!lili:!!TOTALVREVENO,!$ $25,839 $25,257 ',n!' ::il Tot"" BUDGET CURRENT REVISION AMENDED $0 $4 595 $4 595 $13000 $6193 $19193 $42 500 $11 376 $53 876 $0 $3 093 $3,093 $0 $55,500 $25,257 $80,757 BARS Expenditure # 52170.31.0015 52170.31.0020 52170.10.0500 52170.51.0250 Description GRANT EXPENDITURES OPERATING TRAFFIC SAFETY OVERTIME PTPD GRANT SHARE Reason for A ro rlation/Extension Traffic Safety Grants are difficult to predict in advance. Therefore the revenue and expenses were not Included in our original 2010 budget The following grants have come in during 2010: DOH Carfit WTSC X52 DUIIDHGN WTSC Speed Emphasis WTSC NTSBE WASPC Udar (equipment) $5,000 $5,822 $7,001 $2,489 $4,945 $25,257 Respectfully Submitted, Tonv Hernandez 8ected OfficiaVDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationJExtension and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmentlFund Name Fund Number Commissioners: (mark all thet apply with an "Xi []] Please be advised that after a thorough examination of my current budget It appears thet the amount allocated is Insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures wtthln the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $16,500 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additlonaJ expenditure? B~~ []] Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below In the amount of: I $16,500 Date: August 11, 2010 BARS Revenue # TBD Description USDA FOREST SERVICE 4-H STEWARDSHIP BUDGET CURRENT REVISION AMENDED $16,500 $16 500 $0 $0 $0 $0 $16,500 $16,500 BARS Expenditure # 57121.10.0000 57121.20.0000 57121.31.0040 57121.43.0035 Description USDA FOREST SERVICE 4-H STEWARDSHIP-WAGES USDA FOREST SERVICE 4-H STEWARDSHIP-BENEFITS USDA FOREST SERVICE 4-H STEWARDSHIP-EQUIP USDA FOREST SERVICE 4-H STEWARDSHIP-TRAVEL BUDGET CURRENT REVISiON AMENDED $0 $12,800 $12,800 $1,300 $1,300 $1,400 $1,400 $1,000 $1,000 $0 $0 $16,500 $16.500 Reason for AoorooriationlExtenslon A new contract with the USDA Forest Service for 4-H stewardship whereby 4-H youth provide campground and trail maintenance in US Forests. Youth are accompanied by an adult and ara paid a stipend for their time-at least the equivalent of minimum wage. TO: BOARD OF COUNTY COMMISSIONERS Date: Angust 24, 2010 RE: Request For Emergency Budget AppropriationJExtension and Amendment Treasurers 0 & M DepartmentlFund Name Commissioners: (check all that apply) 121 Please be advised that after. a thorongh examination of my current bndget it appears that the amount allocated is insnflicient to pay necessary expenses of this department for this year. After a careful examination of aD the. expenditures within the department bndget with respect to present and future needs, I find that my bndget is short. Therefore, I request an emergency appropriation and budget extension in the amount $9,000.00 for this current year for the reason(s) ontIined below. 150000 010 Fund Number Cl For fufl,l/s other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditore? Yes No 121 Please be advised that a revenne source (Le. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bu et 341.42 treasurers fees $12,687.00 $9,000.00 $21,687.00 $0.00 $0.00 $0.00 $12,687.00 $9,000.00 $21,687.00 BARS # Expenditure Description Current Revision New Bndget Bnd et 51422.41 ProfessioruiLse.rvices $4,735.00 $9,000.00 $13,735.00 $0.00 $0.00 $0.00 $0.00 $4,735.00 $9,000.00 $13,735.00 Reason for A ro riationJExtension Additional revenues are projected to cover the increased number of title reports required for the fureclosure process ~llY submitted, ; ~~ Treasurer, Jndl Morris TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonlExtension and Amendment VETERANS REUEF FUND 155-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised thet after a thorough examinetion of my curent budget it appears that the amount allocated is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and Mure needs, I find that my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: October 8, 2010 []] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? []]Ves ONo []] Please be advised thet a revenue source (I.e. grant, naw fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlIned below in the amount of: I $16,000 I BUDGET Description CURRENT REVISION AMENDED Loan from ER&R 0000 $15000 $55000 $0 $0 $0 TOTAL REVENUE $40,000 $15,000 $55,000 BUDGET CURRENT REVISION AMENDED $48 442 $15 000 $63442 BARS Revenue # 501.000.00 BARS Expenditure # Description 55360.40.0000 Other ServlcelCha es ':1, , $48,442 $15,000 $0 $0 $0 $63,442 Reason for A ro riatlonlExtenslon Greater need than anticipated due to downturn In the economy and the number of veterans being served. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriatlon/Extenslon and Amendment Dele: October 12, 2010 Parks and Recreation Department/Fund Name Commissioners: (mark all thet apply with an ")('1 [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures wtthln the department budget with respeel to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount at I $30,643 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [XJYes DNo [K] Please be advised that a revenue source O.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time it was prepared. Therefore, I request en emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below In the amount at I $28,127 174-000-010 Fund Number BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 34760 10.0065 Youth Classes-Kid Fit $0 $5 533 $5533 3671100 Mise Donations From Private Sources (Rotarvl $2 500 ~!;OOO $7500 362 30 00 - Parklna Fees (Memorial Fleldl $2 500 $2 500 $5 000 362 4014 Memorial Field Soeclal Events $0 $10944 S10944 362 40 12 Memorial Field School Rents $0 $2,150 $2,150 TOTAL REVENUE $5,000 $26,127 $31,127 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57420 31.0020 OnAratlna Suoolles (Kid Fitl $5 000 $4538 $9 538 5761041 Professional Services $3 500 '$800 $2 700 5761047 Utilitles Parks $16 000 '$1 500 $14500 5761048 Re""lr & Maintenance Parks $5 500 '$1 850 $3 650 5768010 Salaries end Waaes (HJ Caretakerl $16952 $5 000 $21 952 57680 31 Ooeratina Suoolles (Memorial Fleldl $3 000 $9155 S12155 576 8047 Utllitles (Memorial Fleldl $15 000 $16000 $31 000 TOTAL EXPENDITURE $64,952 $30,543 $95,495 Reason for Aoorooriatlon/Extenslon 1. A new program for chUdren calJed "Kid FIt", was created by the RecreatIon staff and was successful The program ssmed rsvsnue, but also Incurred sxpsndllurss, nellhsr of which have previously been budgeted. 2. A prlvsts donsUon of $5000 was recslved unsxpsctedly. The donore requssted lhslthe funds be used to help maintain and Improvs grounds and structure of the Rotary PavUlon st H.J. Carrou Park. A c1srk hire staff person was hired to conduclthe work. Neither the donation nor the sslarlss and wsgas have previously been budgeted. 3. Due to reducllons In rsvsnue 9Y9Uable to Jeflsrson County, funds wore not avaUablelo maintsln and operate Msmortai FIeld In 2010. The communlty expressed e desire to entsr Into e pertnershlp to kssp the f1s1cl open. Organizations and IndMduels from both the public and prlvsts sector mads donatlons 01 labor, equlpmant and mstsrtals. In exchange, Jeflsrson County sgreed to buy supplies and utIIlIas. The Jeflsrson County proJscted sxpsndlture for supplies and utlJilIss In 2010 will be $25,155. A portion, not aU, 0lth9S9 unexpected sxpsndltures for Memortal FIeld will be oflsst through new rsvsnue and reducllons In expenditure detailed abovs. A $4,416 gap remains afIsr the ofIssts. Unencumbered fund balance of.... 416 will be used to closs the aaa. TO: BOARD OF COUNTY COMMISSIONERS Date: 9120/10 RE: Request For Emergency Budget AppropriationlExtension and Amendment Capital Improvement Department/Fund Name 302-000-010 Fund Number Commissioners: (check all that apply) CJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated Is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditores within the department bndget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension In'the amount for this current year for the reason(s) outlined below. ~ For fUnds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes { No CJ Please be advised that a revenne sonrce (Lo. grant, new fee) has been received by this deparbnent which was not Included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension In the amount of to Include this new revenue in the budget this year as outlined below. BARS # Revenne Description Cnrrent Revision New Bndget Bnd t $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditore Description Current Revision New Bndget Bn et 591.73.70 2003 GO Bond Principal $260,000.00 $1,000.00 $26 I ,000.00 $0.00 $0.00 $0.00 $0.00 $260,000.00 $1,000.00 $26 I ,000.00 ~~on for Appropriation.f.Exten~iolL__.._ ___.__._._._..__~_._....w...._._ IMiscalcuiation of2003 GO bond principal due In 2010. I ..... .....-.......--....--.....'1 I i I i I I i I ; ....._~...._._.'._............_...~_.._....._._....._..__.__.,..~....,_.J submitted, \ (~( Loring mis, Facllities Foreman TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonlExtenslon and Amendment Public Works/Solid Waste 401000010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply wlth an ''X'1 [K] Please be advised that after a thorough examination of my current budget It appears that the amount allocated Is Insufficient to pay necessary expanses of this department for this year. After a careful examination of all the expenditures within the department budget wlth respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $128.000 I D For funds other than Current Expense (General Fund)- - Is thera enough Fund Balance (unencumbered cash) to cover this additional eJWSndltura? E3~~ [K] Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included In the annual budget at the time It was prepared. Therefore, I request an emergency approprlatlon and budget extension to Include this newravenue In the budget this year as outlined below In the amount of: I $128,000 I Date: October 8, 2010 TOTAL REVENUE BUDGET CURRENT REVISION AMENDED $50 000 $128 000 $178 000 $0 $0 $0 $50,000 $128,000 $178,000 BARS Revenue # . 397 00 00 Description Oparatlna Transfer In - Eaulpment Reserve Fund TOTAL EXPENDITURE BUDGET CURRENT REVISION AMENDED $50 000 $128 000 S178 000 SO $0 $0 $128,000 $178,000 $50,000 BARS expenditure ## 594 37 63 Description Caoltal Outlav- Other Imorovements Reason for ApproprlatlonlExtenslon Several Capital Improvements wera unforsean and therefore not budgeted for, Includlng: (1) amergency rapalr of the Moderate Risk Weste facility floor par permit agency requirements; (2) emergency rapalr of stationary solid waste handling equipment at the transfer station; (3) perimeter fencing of closed landfill and current operational area par permit agency requlraments. Revenue was forecesllower than year-to-date actual so the budget will remain balanced wlth a transfer of funds from the Equipment Reserve Fund to Capital Outlay. ..._,.,~ \~L Elected OffIclalJD partment Head Slgnatura TO: BOARD OF COUNlY COMMISSIONERS RE: Request for Emergency Budget Approprlatlon/Exlenslon and Amendment Public WorkslSolld Waste Equipment Reserve 403000010 DepartmentlFund Name Fund Number Commlsslonel1l: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget It appeal1l that the amount allocated Is Insufficient to pay necessary expenses of this deparlment for this year. After a careful examinatIon of all the expenditures wtthln the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension In the amount of: I $128.000 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? IXIves DNo D Please be advised thet a revenue source (I.e. grant, new fee) has been received by this department which was not Included in the annual budget at the time It was prepared. Therefore. I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below In the amount of: I $0 Dale: October 8, 2010 I '...,. BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure ## Description CURRENT REVISION AMENDED 59700.97.0000 Interfund Transfer out to Solid Weste $50 000 $128 000 $178 000 SO $0 $0 $0 TOTAL EXPENDITURE $50,000 $128,000 $178,000 Reason for ApproprlatlonlExtenslon Several Capital Improvements ware unfol1l99n and therefore not budgeted for. These Include: (1) emergency repair of the Moderate Risk Waste facUlty floor par permit agency requirements; (2) emergency repair of stationary solid waste handling equipment at the transfar station; (3) perimeter fanclng of closed landfill and current operational area par permit agency requirements -q; '(/' Elected OfflciaVDepartment Head Signature