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HomeMy WebLinkAboutClerk Hire IDD (0002)Jefferson County Job Description: Clerk Hire I/DD Division Job Title: Department: Reports To: FLSA Exempt: Union: BBP: Location: Approved By: Approval Date: SUMMARY JEFFERSON COUNTY Job Description Clerk Hire -IDD Division Public Health Public Health Director No No No Public Health Main Office "A~ d j A p 1 1 /) Human Resources Direct£~\..Q--~a,v<-C:-- August 19, 2025 Page I of 3 The Clerk Hire-Intellectual and Development Disabilities (IDD) Program performs a variety of general office administration duties. Provides administrative support to designated program of the Public Health Department and assists the county IDD Coordinator and Intellectual and Developmental Disabilities Advisory Board (IDDAB) by performing the following duties. Works under the supervision of the Public Health Director. May received guidance and direction from the IDD Coordinator. This is a Clerk Hire position. Clerk Hires may work a maximum of 69 hours per month. ESSENTIAL DUTIES AND RESPONSIBILITIES may include some or all of the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals experiencing disabilities to perform essential functions. Attends meetings and reviews recordings ofrelevant meetings, either in-person or virtually. Prepares meeting minutes. Performs clerical and administrative office duties applying word processing and spreadsheet skills. Types office documents, routine correspondence, and reports, utilizing word processing software on a personal computer. Uses various software to create spreadsheets, flyers and other relevant information. Enters information into databases. Provides general information about Public Health programs and activities. Directs more complex requests for information to appropriate staff. Sorts and distributes mail. Files documents. Jefferson County Job Description: Clerk Hire I/DD Division Page 2 of3 Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. COMPETENCY To perform the job successfully, an individual should demonstrate competency in the following: Interpersonal Skills -Focuses on solving conflict, not blaming; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas. Oral Communication -Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings. Written Communication -Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information. Diversity -Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences. Ethics -Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. OrganizationaJ Support -Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values. Judgment -Displays willingness to make decisions; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing -Uses time efficiently. Professionalism -Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality -Demonstrates accuracy and thoroughness. Quantity -Meets productivity standards; Completes work in timely manner. Safety and Securitv -Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability -Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality -Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability -Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) and computer experience using word processing and spreadsheet software. Jefferson County Job Description: Clerk Hire I/DD Division Page 3 of 3 Must have excellent communication and interpersonal skills. LANGUAGE SKILLS Ability to read and comprehend instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers and other employees of the organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. CERTIFICATES, LICENSES, REGISTRATIONS Required to pass a criminal background check. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in an office environment. The noise level in the work environment is usually moderate. Work may be performed remotely through an agreement between the Clerk Hire and the supervisor.