HomeMy WebLinkAboutCONSENT Self determination services 615 Sheridan Street
Port Townsend, WA 98368
dell-Olson www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Healt
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Josh Peters, County Administrator
FROM: Apple Martine, Jefferson County Public Health Director
Bonnie Obremski, Intellectual and Developmental Disabilities (IDD) Coordinator
DATE: S�fP �pi �, 2oZS
SUBJECT: Agenda item — Professional Services Agreement between Jefferson County and
People First of Washington for professional services involving the provision of
self-determination and self-advocacy services/education for individuals who
experience intellectual and/or developmental disabilities; July 1, 2025 - June 30,
2026, $7,200.
STATEMENT OF ISSUE:
Jefferson County Public Health, the Intellectual and Developmental Disabilities program (JCPH), requests
Board approval of an agreement with the self-advocacy organization People First of Washington (People
First). The agreement supports the Jefferson County chapter of People First and its efforts to perform
community education and outreach regarding intellectual and developmental disabilities.
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
This agreement ensures decision-makers across Jefferson County have access to input from self-advocates
and to ensure people experiencing intellectual and developmental disabilities are included as leaders in the
community.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The total amount of this contract is less than last year, reflecting the chapter's lowered administrative and
supply costs, as well as the removal of a training expense that is now addressed in a separate agreement
with the County.
RECOMMENDATION:
JCPH management recommends approval of this agreement.
REVIEWED BY:
(-. ),:reArib--(2415t-zzo
Josh` eters, County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
DD-25-052
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: People First of Washington Contract No: DD-25-052
Contract For: Self-Determination-Self-Advocacy Services Term: July 1, 2025 - June 30, 2026
COUNTY DEPARTMENT: Public Health
Contact Person: Bonnie Obremski
Contact Phone: 360-385-9410
Contact email: BonnieO@co.jefferson.wa.us
AMOUNT: $7200 PROCESS: / Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $7200 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund # PH fund#127 RFP or RFQ
Munis Org/Obj DD#12768040 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO Li CE WI J 3 55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: I— I N/A:® August 12, 2025
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRF BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: El N/A: E August 12,2025
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 8/14/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 8/14/2025.
Standard PSA terms.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
PROFESSIONAL SERVICES AGREEMENT
Between
Jefferson County
And
People First of Washington
THIS PROFESIONAL SERVICES AGREEMENT("this Agreement") is entered into between
the County of Jefferson, a municipal corporation("the County"), and People First of Washington
("the Contractor"), in consideration of the mutual benefits,terms, and conditions specified
below.
1. Project Designation. The Contractor is retained by the County to perform the following:
To assist people who experience Intellectual/Developmental Disabilities,to realize and
appreciate that they are people first; disabilities are secondary and they are equal citizens
in their communities.
2. Scope of Services. Contractor agrees to perform the services identified on Exhibit "A"
attached hereto including the provision of all labor.
3. Time for Performance. This Agreement shall commence on July 1, 2025 and continue
through June 30, 2026. Work performed consistent with this Agreement during its term,
put prior to the adoption of this Agreement, is hereby ratified. The Contractor shall
perform all services pursuant to this Agreement as outlined in Exhibit"A." Time is of
the essence in the performance of this Agreement.
4. Payment. The Contractor shall be paid by the County for completed work and for
services rendered under this Agreement as follows:
a. Payment for the work provided by Contractor shall be made based on the rates
and outcomes as defined in Exhibit"B", attached hereto, provided that the total
amount of payment to the Contractor shall not exceed $7,200, without express
written modification of the Agreement signed by the County. The Contractor shall
adhere to the budget amounts pursuant to this Agreement as outlined in Exhibit
«B „
b. Invoices must be submitted by the 5th of the month for the previous month's
expenses. Such invoices will be checked by the County, and upon approval
thereof,payment will be made to the Contractor in the amount approved.
Failure to submit timely invoices and reports pursuant to Exhibit"A"of the
Agreement may result in a denial of reimbursement. Invoices not submitted
within 60 days may be denied.
c. Final payment of any balance due the Contractor, of the total contract price
earned, will be made promptly upon its ascertainment and verification by the
County after the completion of the work and submittal of reports under this
Agreement and its acceptance by the County.
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 1 of 15
DD-25-052
d. Contractor shall provide invoices and necessary backup documentation for all
services including timesheets and statements (specifying the services provided).
Any indirect charges require the submittal of an indirect cost methodology and
rate using 2 C.F.R. Part 255 and 2 C.F.R. Part 230.
e. The Contractor's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
six(6)years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All non-confidential or de-identified documents,
drawings, specifications, and other materials produced by the Contractor in connection
with the services rendered under this Agreement shall be the property of the County
whether the project for which they are made is executed or not. The Contractor shall be
permitted to retain copies, including reproducible copies, of drawings and specifications
for information,reference and use in connection with Contractor's endeavors.
Contractor shall not be held liable for reuse of documents or modifications thereof,
including electronic data, by County or its representatives for any purpose other than the
intent of this Agreement.
6. Compliance with laws. Contractor shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
Agreement.
7. Audit. An audit will be submitted to the County upon request. Upon request, Contractor
will submit the most recent financial audit within 30 days.
a. Upon request the County shall have the option of performing an onsite review of
all records, statements, and documentation.
b. If the County finds indications of potential non-compliance during the monitoring
process,the County shall notify Contractor within ten(10) days. County and
Contractor shall meet to discuss areas of contention in an attempt to resolve
issues.
c. Audit will provide statements consistent with the guidelines of Reporting for
Other Non-Profit Organizations AICPA SOP 78-10, and is performed in
accordance with generally accepted auditing standards and with Federal Standards
for Audit of Governmental Organizations, Programs, Activities and Functions,
and meeting all requirements of 2 C.F.R. Part 200, as applicable.
8. Indemnification. The Contractor shall defend, indemnify and hold the County, its
officers, officials, employees, agents and volunteers (and their marital communities)
harmless from any claims, injuries, damages, losses or suits, including attorney's fees,
arising out of or resulting from the acts, errors or omissions of the Contractor in
performance of this Agreement, except for injuries and damages caused by the sole
negligence of the County.
Should a court of competent jurisdiction determine this Agreement is subject to RCW
4.24.115 if liability for damages occurs arising out of bodily injury to persons or damages
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 2 of 15
to property caused by or resulting from the concurrent negligence of the Contractor and
the County, its officers, officials,employees, agents and volunteers(and their marital
communities)the Contractor's liability, including the duty and cost to defend, shall be
only for the Contractor's negligence. It is further specifically understood that the
indemnification provided constitutes the Contractor's waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This
waiver has been mutually negotiated by the parties. This section shall survive the
expiration or termination of this Agreement.
9. Insurance. Prior to commencing work,the Contractor shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such coverage
in force during the terms of the Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500,000 each occurrence with the County named as an additional insured in
connection with the Contractor's performance of this Agreement. This insurance
shall indicate on the certificate of insurance the following coverage: (a) Owned
automobiles; (b)Hired automobiles; and, (3)Non-owned automobiles.
b. Commercial General Liability Insurance in an amount not less than a single limit
of one million dollars ($1,000,000)per occurrence and an aggregate of not less
than two (2)times the occurrence amount($2,000,000.00 minimum) for bodily
injury, including death and property damage, unless a greater amount is specified
in the contract specifications. The insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
coverage:
i. Broad Form Property Damage,with no employee exclusion;
ii. Personal Injury Liability, including extended bodily injury;
iii. Broad Form Contractual/Commercial Liability—including coverage for
products and completed operations;
iv. Premises—Operations Liability (M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability.
c. Professional Liability Insurance. The Contractor shall maintain professional
liability insurance against legal liability arising out of activity related to the
performance of this Agreement, on a form acceptable to Jefferson County Risk
Management in the amounts of not less than$1,000,000 Each Claim and
$2,000,000 Aggregate. The professional liability insurance policy should be on
an"occurrence" form.
If the professional liability policy is"claims made,"then an extended reporting
periods coverage (tail coverage) shall be purchased for three (3)years after the
end of this Agreement, at the Contractor's sole expense. The Contractor agrees
the Contractor's insurance obligation to provide professional liability insurance
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 3 of 15
shall survive the completion or termination of this Agreement for a minimum
period of three (3)years.
d. The County shall be named as an"additional named insured"under all insurance
policies required by this Agreement, except Professional Liability Insurance when
not allowed by the insurer.
e. Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of
Credit from a qualified financial institution.
f. The Contractor shall furnish the County with properly executed certificates of
insurance that, at a minimum, shall include: (a) The limits of overage; (b) The
project name to which it applies; (c) The certificate holder as Jefferson County,
Washington and its elected officials, officers, and employees with the address of
Jefferson County Public Health 615 Sheridan Street,Port Townsend, WA 98368,
and, (d)A statement that the insurance policy shall not be canceled or allowed to
expire except on thirty(30)days prior written notice to the County.
If the proof of insurance or certificate indicating the County is an"additional
insured"to a policy obtained by the Contractor refers to an endorsement(by
number or name)but does not provide the full text of that endorsement,then it
shall be the obligation of the Contractor to obtain the full text of that endorsement
and forward that full text to the County. Certificates of coverage as required by
this section shall be delivered to the County within fifteen(15) days of execution
of this Agreement.
g. Failure of the Contractor to take out or maintain any required insurance shall not
relieve the Contractor from any liability under the Agreement, nor shall the
insurance requirements be construed to conflict with or otherwise limit the
obligations concerning indemnification of the County.
h. The Contractor's insurers shall have no right of recovery or subrogation against
the County (including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies, with the exception of
Professional Liability Insurance, so affected shall protect both parties and be
primary coverage for all losses covered by the above described insurance.
i. Insurance companies issuing the policy or policies shall have no recourse against
the County (including its employees and other agents and agencies) for payment
of any premiums or for assessments under any form of policy.
j. All deductibles in the above described insurance policies shall be assumed by and
be at the sole risk of the Contractor.
k. Any deductibles or self-insured retention shall be declared to and approved by the
County prior to the approval of this Agreement by the County. At the option of
the County, the insurer shall reduce or eliminate deductibles or self-insured
retention, or the Contractor shall procure a bond guaranteeing payment of losses
and related investigations, claim administration and defense expenses.
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 4 of 15
1. Insurance companies issuing the Contractor's insurance policy or policies shall
have no recourse against the County (including its employees and other agents
and agencies) for payment of any premiums or for assessments under any form of
insurance policy.
m. Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement, or any portion thereof, may be withheld from
payment due, or to become due,to the Contractor until the Contractor shall
furnish additional security covering such judgment as may be determined by the
County.
n. Any coverage for third party liability claims provided to the County by a"Risk
Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect
to any policy of insurance the Contractor must provide in order to comply with
this Agreement.
o. The County may, upon the Contractor's failure to comply with all provisions of
this Agreement relating to insurance,withhold payment or compensation that
would otherwise be due to the Contractor.
p. The Contractor's liability insurance provisions shall be primary and
noncontributory with respect to any insurance or self-insurance programs
covering the County, its elected and appointed officers, officials, employees, and
agents.
q. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County, its officers, officials, employees, or
agents.
r. The Contractor's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
s. The Contractor shall include all subcontractors as insured under its insurance
policies or shall furnish separate certificates and endorsements for each
subcontractor. All insurance provisions for subcontractors shall be subject to all
the requirements stated herein.
t. The insurance limits mandated for any insurance coverage required by this
Agreement are not intended to be an indication of exposure nor are they
limitations on indemnification.
u. The Contractor shall maintain all required insurance policies in force from the
time services commence until services are completed. Certificates, insurance
policies, and endorsements expiring before completion of services shall be
promptly replaced. All the insurance policies required by this Agreement shall
provide that thirty (30) days prior to cancellation, suspension,reduction or
material change in the policy, notice of same shall be given to the Jefferson
County Public Health Contracts Manager by registered mail, return receipt
requested.
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 5 of 15
v. The Contractor shall place insurance with insurers licensed to do business in the
State of Washington and having A.M. Best Company ratings of no less than A-,
with the exception that excess and umbrella coverage used to meet the
requirements for limits of liability or gaps in coverage need not be placed with
insurers or re-insurers licensed in the State of Washington.
w. The County reserves the right to request additional insurance on an individual
basis for extra hazardous contracts and specific service agreements.
10. Worker's Compensation(Industrial Insurance).
a. If and only if the Contractor employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor,
partners, owners or shareholders of the Contractor,the Contractor shall maintain
workers' compensation insurance at its own expense, as required by Title 51
RCW, for the term of this Agreement and shall provide evidence of coverage to
Jefferson County Public Health, upon request.
b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's
Liability with limits meeting all applicable state and federal laws.
c. This coverage shall extend to any subcontractor that does not have their own
worker's compensation and employer's liability insurance.
d. The Contractor expressly waives by mutual negotiation all immunity and
limitations on liability, with respect to the County,under any industrial insurance
act, disability benefit act, or other employee benefit act of any jurisdiction which
would otherwise be applicable in the case of such claim.
e. If the County incurs any costs to enforce the provisions of this subsection, all cost
and fees shall be recoverable from the Contractor.
11. Independent Contractor. The Contractor and the County agree that the Contractor is an
independent contractor with respect to the services provided pursuant to this Agreement.
The Contractor specifically has the right to direct and control Contractor's own activities,
and the activities of its subcontractors, employees, agents, and representatives, in
providing the agreed services in accordance with the specifications set out in this
Agreement. Nothing in this Agreement shall be considered to create the relationship of
employer and employee between the parties. Neither Contractor nor any employee of
Contractor shall be entitled to any benefits accorded County employees by virtue of the
services provided under this Agreement, including, but not limited to: retirement,
vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits;
fringe benefits; or any other rights or privileges afforded to Jefferson County employees.
The County shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to Contractor, or any
employee of Contractor.
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 6 of 15
12. Subcontracting Requirements.
a. The Contractor is responsible for meeting all terms and conditions of this
Agreement including standards of service, quality of materials and workmanship,
costs, and schedules. Failure of a subcontractor to perform is no defense to a
breach of this Agreement. The Contractor assumes responsibility for and all
liability for the actions and quality of services performed by any subcontractor.
b. Every subcontractor must agree in writing to follow every term of this
Agreement. The Contractor must provide every subcontractor's written
agreement to follow every term of this Agreement before the subcontractor can
perform any services under this Agreement. The Public Health Director or their
designee must approve any proposed subcontractors in writing.
c. Any dispute arising between the Contractor and any subcontractors or between
subcontractors must be resolved without involvement of any kind on the part of
the County and without detrimental impact on the Contractor's performance
required by this Agreement.
13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Contractor,to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the
Contractor, any fee, commission,percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty,the County shall have the right to annul this
Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover,the full amount of such fee, commission,percentage,
brokerage fee, gift, or contingent fee.
14. Discrimination Prohibited. The Contractor, with regard to the work performed by it
under this Agreement, will not discriminate on the grounds of race, color, national origin,
religion,creed, age, gender, sexual orientation, material status, sex, or the presence of any
physical or sensory handicap in the selection and retention of employees or procurement
of materials or supplies.
15. No Assignment. The Contractor shall not sublet or assign any of the services covered by
this Agreement without the express written consent of the County. Assignment does not
include printing or other customary reimbursable expenses that may be provided in an
agreement.
16.Non-Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
17. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten(10) days written notice to the Contractor.
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 7 of 15
b. In the event of the death of a member,partner, or officer of the Contractor, or any
of its supervisory personnel assigned to the project,the surviving members of the
Contractor hereby agree to complete the work under the terms of this Agreement,
if requested to do so by the County. This section shall not be a bar to
renegotiations of this Agreement between surviving members of the Contractor
and the County, if the County so chooses.
c. The County reserves the right to terminate this contract in whole or in part, with
10 days' notice, in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of this
agreement. In the event of termination under this clause, the County shall be
liable for only payment for services rendered prior to the effective date of
termination.
18.Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand-delivered,
sent by facsimile, email, or mailed by depositing in the United States mail,prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time.
Notices to the County shall be sent to the following address:
Jefferson County Public Health Department
ATT: Bonnie Obremski, Intellectual and Developmental Disabilities
Coordinator
615 Sheridan Street
Port Townsend, WA 98368
Notices to Contractor shall be sent to the following address:
Krista Milhofer
Program Administrator
People First of Washington
11301 107th Street SW
Tacoma, WA 98498
19. Integrated Agreement. This Agreement together with attachments or addenda represents
the entire and integrated Agreement between the County and the Contractor and
supersedes all prior negotiations,representations, or agreements written or oral. No
representation or promise not expressly contained in this Agreement has been made. This
Agreement supersedes all prior or simultaneous representations, discussions,
negotiations, and agreements, whether written or oral, by the County within the scope of
this Agreement. The Contractor ratifies and adopts all statements, representations,
warranties, covenants, and agreements contained in its proposal, and the supporting
material submitted by the Contractor, accepts this Agreement and agrees to all of the
terms and conditions of this Agreement.
20. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Contractor.
21. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes
before they escalate into claims or legal actions. Any disputed issue not resolved
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 8 of 15
pursuant to the terms of this Agreement shall be submitted in writing within 10 days to
the County Risk Manager,whose decision in the matter shall be final,but shall be subject
to judicial review. If either party deem it necessary to institute legal action or proceeding
to enforce any right or obligation under this Agreement, each party in such action shall
bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated
in the Superior Court of the State of Washington for Jefferson County. The parties agree
that all questions shall be resolved by application of Washington law and that the parties
have the right of appeal from such decisions of the Superior Court in accordance with the
laws of the State of Washington.
The Contractor hereby consents to the personal jurisdiction of the Superior Court of the
State of Washington for Jefferson County. ,
22. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach
by either party,whether express or implied, shall constitute a consent to, waiver of,or
excuse of any other, different, or subsequent breach by either party.
24.No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party, unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with, shall not waive such breach or default.
25. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the
remainder of this Agreement and the application this Agreement shall not be affected and
shall be enforceable to the fullest extent permitted by law.
26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest,heirs, and assigns.
27. No Assignment. The Contractor shall not sell, assign, or transfer any of rights obtained
by this Agreement without the express written consent of the County.
28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean, that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect
as if all the parties had signed the original.
30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 9 of 15
31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at
arms-length, with the assistance and advice of competent, independent legal counsel.
32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary,to
the extent any record, including any electronic, audio, paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RCW, as may hereafter be amended,the Contractor agrees to
maintain all records constituting public records and to produce or assist the County in
producing such records, within the time frames and parameters set forth in state law. The
Contractor further agrees that upon receipt of any written public record request,
Contractor shall, within two business days, notify the County by providing a copy of the
request per the notice provisions of this Agreement.
33. Confidentiality. With respect to all information relating to County that is confidential
and clearly so designated, as required by the Health Insurance Portability and
Accountability Act(HIPAA) and any other applicable privacy laws,the Contractor
agrees to keep such information confidential. The Contractor shall not disclose,transfer,
or sell any such information to any party, except as provided by law or, in the case of
personal information, with the prior written consent of the person to whom the personal
information pertains.
The Contractor shall maintain the confidentiality of all personal information and other
information gained by reason of this Agreement,and shall return or certify the
destruction of such information if requested in writing by Jefferson County. This
Agreement, once executed, will be a"public record" subject to production to a third party
if same is requested pursuant to• the Washington Public Records Act, Chapter 42.56
RCW, as may hereafter be amended.
34. Criminal History/Background Check. Each of the Contractor's employees,the employees
of any of the Contractor's approved subcontractor, or volunteers used by the Contractor
shall submit to a Washington State Patrol fingerprint identity and criminal history check
before they are authorized to perform services for the Project. The County agrees to bear
all reasonable costs incurred in the performance of this fingerprint identity and criminal
history check. Contractors who may or will have regular access or limited access to any
juveniles shall also:
a. Require that each of the Contractor's employees, the employees of any of the
Contractor's approved subcontractor, or volunteers used by the Contractor
undergo not less often than once every three(3)years another Jefferson County
approved criminal history and background check;
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 10 of 15
b. Ensure all employees, subcontractors, or volunteers are knowledgeable about the
requirements of RCW 13.40.570 and of the new crimes included in RCW 9A.44,
Sexual Offense;
c. Sign the Contractor Requirements for Responding to Situation of Sexual
Misconduct Form,and shall submit to Jefferson County with signed Agreement.
APPROVED AND ADOPTED this day of , 2025.
JEFFERSON COUNTY WASHINGTON PEOPLE FIRST OF WASHINGTON
Board of County Commissioners
Jefferson County, Washington
By: By:
Heidi Eisenhour, Chair Sig at
By: Name: K( L'ç1LM11
.\A-es
Greg Brotherton, Commissioner
Title:
By: Date: '‘J / 5
Heather Dudley-Nollette, Commissioner
SEAL:
ATTEST:
Carolyn Gallaway,
Clerk of the Board
Approved as to form only:
4/),, for 08/14/2025
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 11 of 15
EXHIBIT A
Scope of Work
People First of Washington
RESPONSIBILITIES:
Public Health, as administrator of the Jefferson County Intellectual and Developmental
Disabilities Program funds, and People First of Washington; agree that People First of
Washington will provide services to individuals as described in this Contract, further agrees to
comply with the stipulations contained in: EXHIBIT A: Scope of Work; EXHIBIT B:
Budget/Fee Schedule; and People First of Washington as a contracted provider, agrees to:
1. Description of purpose and services to be provided: The purpose and mission of People
First of Washington is to assist all people who experience intellectual and/or
developmental disabilities, to realize and appreciate that they are people first; disabilities
are secondary and they are equal citizens in their communities.
2. People First of Washington will support and maintain a local chapter, which shall include
the following activities:
a. Work with former members and identify new members in Jefferson County in
order to continue a local People First chapter.
b. Pursue resources to support and reestablish a local chapter, while creating a stable
platform for support in insurance, volunteer processes, and fiscal procedures.
c. Recruit and provide staff advisors to work with and support self-advocate
members in the development of and participation in People First meetings and
activities in Jefferson County.
d. Host/provide a minimum of one (1) People First meeting per month in Jefferson
County and hold a minimum of one (1) regular Program Officer's Meeting and a
minimum of one (1) Business Meeting in Jefferson County.
e. Provide training for individuals in leadership positions in People First in Jefferson
County, which shall include: information and assistance with establishing a self-
governing People First Chapter, leadership skill development, and meeting
management training.
f. Provide Self-Determination and Self-Advocacy education, awareness, self-
acceptance and inclusion for individuals who experience Intellectual,
Developmental Disabilities in Jefferson County.
g. Participate in a minimum of one (1) informational, public event in Jefferson
County per year to educate the community about People First programs and
services;
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h. Connect with the local entities such as the Jefferson County Intellectual and
Developmental Disabilities Advisory Board and public-school districts regarding
self-advocacy programs like Reaching My Own Greatness, Self-Advocates in
Motion, Student First.
i. Monthly invoices must include the following: Status reports for Jefferson County;
shall indicate number of meetings attended/hosted,the names of attendees, copies
of the agendas and minutes,record of activities/meeting minutes that highlight
what motions the People First members of Jefferson County have passed,
numbers and names of outreach/community involvement events attended, number
and names of self-advocates that attended and a brief summary of program
activities for the month.
3. The Contractor will complete Developmental Disabilities background checks per WAC
388-06 Background/Criminal History Checks for all staff providing direct services to
clients.
4. The Contractor will ensure all staff follow Developmental Disabilities Administration
Policy 5.13 and Policy 6.08 regarding Mandatory Reporting and Incident Reporting
Requirements for County Contracted service providers.
5. The Contractor will notify the County as soon as they become aware of any data breach,
which may affect electronic or physical documentation of confidential client information
or financial records.
6. The Contractor represents that it is qualified and possesses the necessary expertise,
knowledge, training, and skills, and has the necessary licenses and certifications to
perform the services set forth in this Contract and as referenced and are applicable in the
in the DDA Policy Manual.
7. In signing this agreement,the Contractor attests to have reviewed and ensures compliance
with the applicable guidelines:
DDA Policy Manual
a. 5.01 Background Check Authorizations
b. 5.03 Client Complaints
c. 5.06 Client Rights
d. 5.13 Mandatory Reporting
e. 6.08 Incident Management and Reporting Requirements for County
Contracted Providers
8. The Contractor and all employees and volunteers employed by the Contractor are
mandated reporters as defined under RCW 74.34.020(1),and must comply with reporting
requirements described in RCW 74.34.035, 040 and Chapter 26.44 RCW. If the County is
notified by DSHS that an employee, officer or agent of the Contractor has been cited or is
on the registry for a substantiated finding,the employee, officer or agent will be
prohibited from providing services under this Agreement.
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9. The Contractor shall promptly report to DSHS Adult Protective Services per DDA
Policy 5.13,Protection from Abuse: Mandatory Reporting if: there is reasonable cause to
believe that abandonment, abuse, financial exploitation or neglect (as defined by RCW
74.34.020) of a person who has a developmental disability (as defined in RCW
71A.10.020) has occurred. If the Contractor has reason to suspect that sexual or physical
assault of such a person has occurred, the Contractor shall also immediately report to the
appropriate law enforcement agency and DSHS/Adult Protective Services.
Professional Services Agreement: PEOPLE FIRST OF WASHINGTON-2025-2026 Page 14 of 15
EXHIBIT B
Budget/Fee Schedule 2025-2026
People First of Washington
Services Budget
People First Advisor Stipend $6,000 to be billed at $500/mo
Participation supports to ensure members have what
they need to comfortably participate in regular
meetings, relevant events, and trainings. Supports
may include accommodations related to accessibility, $1,200
which for this population especially, includes
transportation support, general wellness supports
such as providing access to snacks, and various other
relevant meeting supplies.
TOTAL BUDGET $7,200
Not to exceed $7,200 in completion of services for the duration of this contract without
express written amendment signed by both parties.
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