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Home My WebLink About04 Jefferson County Historical Society 20262026 REQUEST FOR PROPOSAL PACKET LODGING TAX/TOURISM PROMOTION This packet is for the 2026 TOURISM PROMOTION SERVICE PROPOSALS to be funded by the Jefferson County Lodging Tax. Under Jefferson County guidelines, you must be a NON-PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County Lodging Tax. The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed proposals that include all of the requested information and documents, and that are submitted by the deadline: WEDNESDAY, SEPTEMBER 10, 2025 by 4:30 P.M. 2026 Proposal Guidelines: Tourism Promotion Activities The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from government agencies and non-profit organizations for tourism promotion to be provided during calendar year 2026 and paid for from the County’s lodging tax fund. The Committee will make recommendations to the Jefferson County Commissioners within one month following the proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County Commissioners. •Proposals from government agencies or non-profit organizations are to be for tourism promotion during calendar year 2026. Please refer to Section 1 of this packet for examples of eligible tourism promotion activities for this funding round. •At the time of implementation, tourism related activities within proposals must comply with federal, state, and county laws and requirements, including county Public Health direction. NOTE: Jefferson County may not use public funds in any way that can be construed as a gift to an individual or organization. •Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by LTAC. •To be considered, a fully completed and signed digital application (digital signatures acceptable) must be received at afmcknight@co.jefferson.wa.us by the deadline listed above. •All applications must be submitted as a signal digital application in a one PDF file attached to an email. If you need assistance combining multiple documents into a single PDF document, please contact our office. •All documents filed with the County are public records, potentially eligible for release. Jefferson County is committed to the non-discriminatory treatment of all Persons in the employment and delivery of services and resources. 2026 Proposal Checklist for Tourism Promotion Activities Organization Name: Jefferson County Historical Society Event Name, if different: Newly Imagined Museum of Art + History staffing support Proposed Contract Amount: $ 501(c)(3) ☒ (6) ☐ WA UBI Number: 161 001 597 EIN Number: 91-6013489 $92,620 RECEIVED 09/08/25 Page 1 of 44 Proposals should completely address the questions, and all requested supplemental information should be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: ☒Signed and Dated Proposal Checklist for Tourism Promotion Activities. ☐Declaration of capital expenditures and operations, if applicable (Attachment A). ☒Proof of liability insurance (Attachment B) ☒Section 1 - Itemized list of proposed services and estimated costs. ☒Section 2 - Proposal Questions. ☒Section 3 - Proposed 2026 promotion, facility, event or activity budget. ☒Section 3 - 2025 organizational budget and year-to-date income and expense statement(s). ☒Section 3 - List of names and addresses of the organization’s current Board of Directors. Name and contact information for event chairperson, if applicable. ☒Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator’s Office, to Adiel McKnight @ afmcknight@co.jefferson.wa.us by WEDNESDAY, SEPTEMBER 10, 2025 by 4:30 p.m. (Secure and approved file transfer links are acceptable to accommodate large file sizes if needed.) Documents submitted to the County are public records, potentially eligible for release. RECEIVED 09/08/25 Page 2 of 44 2026 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: WEDNESDAY, SEPTEMBER 10, 2025 AT 4:30 P.M. Electronically to Email Address: afmcknight@co.jefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name: Jefferson County Historical Society Organization Address: 540 Water St Port Townsend WA 98368 Contact Name: Tara McCauley Contact Address: Same as above Day Phone: 360-385-1003 Evening or Cell Phone: 206-949-2598 E-Mail Address: tara@jchsmuseum.com Facility/Event: (if applicable) Newly Imagined Museum of Art + History staff support Total Lodging Tax Request: $______$95,620________________ Estimated 2026 org. operating budget: (Incl. Lodging Tax funds) $______$700,000________________ If asking for funds for a specific event, list other cash funding sources and dollar amounts budgeted for this project. Note: This section is only due for specific event and festival funding requests. Dollar Amount $ $ $ $ $ $ Total Project Revenue Budget: $ Did your organization receive Lodging Tax Funds from the County in 2025? ☒ Yes ☐ No I understand that if my organization’s proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: Date: 9/6/2025 Print Name and Title: Tara McCauley RECEIVED 09/08/25 Page 3 of 44 1. Itemized List of Proposed Tourism Promotion Services In the following space or on a separate sheet of paper, please specify each proposed tourism promotion, program, facility, event or activity, including quantities and costs (see examples at bottom of page). JCHS 2026 LTAC FUNDING REQUEST Staffing support for the Newly Imagined Museum of Art + History Examples of how to list your proposed tourism promotion services or event (Please be as specific AS POSSIBLE about the services, quantities, the tourism market, distribution method, and cost): 10,000 promotional rack cards for I-5 corridor from Portland to Bellingham, April - June 2018…………$1,835 The rack cards will promote an event/hotel/restaurant promotional package. Design and printing………………………………………………………… $1,250 Distribution by XYZ Company……………………………………………… $ 500 5 hours of staff time at $17.00 per hour to write copy, edit and proof the cards…...$ 85 1/3 page black and white event promotional advertisement in XYZ Magazine, July 2018 edition…. $1,500 XYZ Magazine has 250,000 subscribers in western and northwest states. This 1/3-page ad will be part of a full-page advertisement being coordinated by the VCB. XYZ Magazine will match the value of the advertisement with a feature article on Jefferson County and the event in the same edition. 2. Proposal Questions Please limit your answers to no more than one page for each question. Tell us about your promotion, program, facility, event or activity and why you think it will increase tourists traveling to and staying in Jefferson County. Include a general description of the promotion, program, facility, event or activity including its purpose, history, etc. The Jefferson County Historical Society (JCHS), founded in 1879, brings people together to share, learn, and be inspired by Jefferson County’s arts and heritage. We manage three sites—the Museum of Art + History, the Rothschild House (in partnership with Washington State Parks), and the Research & Collections Center. Historically funded through the County’s general fund, partial funding for JCHS staffing has been supported through an annual Lodging Tax allocation since its establishment. Position % FTE Requested Hourly Rate Total Director of Collections + Research 0.5 34.50$ 35,880.00$ Development + Marketing Coordiantor 0.35 23.50$ 17,100.00$ Visitor Services Associate (x2)0.5 20.50$ 42,640.00$ TOTAL 95,620.00$ RECEIVED 09/08/25 Page 4 of 44 JCHS staff and trustees are aligned around the importance of heritage tourism at our sites and throughout the broader Olympic Peninsula, as a vast majority of travelers visit museums and historic sites while abroad. As such, JCHS is embarking on a transformative project to reimagine the Museum of Art + History into a fully renovated, accessible, and immersive cultural destination. With new ADA- compliant infrastructure, rotating thematic exhibitions, and dynamic visitor experiences, the museum will serve as a cornerstone of Jefferson County’s destination development strategy, attracting both first-time and repeat visitors from across the region and beyond. The project has three key components: •Accessibility Upgrades – Completed in June 2025, renovations now ensure ADA compliance and a safer, more welcoming visitor experience. Improvements include two new ramps, heightened doorways, leveled floors, upgraded lighting, handrails, and new signage. •A New Exhibition Model – Beginning in 2026, all exhibitions will be united under an annual theme, blending art, history, and community storytelling. This approach fosters deeper engagement and creates a more connected visitor experience. •Permanent Exhibition Infrastructure – Newly installed systems and display elements provide a flexible, long-term foundation for rotating shows, interactive features, and community-driven narratives. The inaugural 2026 theme, “Home,” will explore what home means to our community—past, present, and future. Through art, archives, and partnerships, visitors will engage with stories including: •Early settlement and Chinese immigration in the 1800s •Jamestown S’Klallam and Chemakum perspectives on home •The WWII incarceration of Japanese American families •Shifting industries shaping migration to the region •Today’s housing challenges and solutions This project reimagines how we tell Jefferson County’s stories—making the museum more inclusive, more dynamic, and more essential to residents and visitors alike. If this is a continuing or reoccurring promotion, program, facility or event, describe your organization’s prior activities. If applicable, how is it different than in the past? In past years, JCHS has requested general operating support to sustain our core programs and facilities. This year, with the upcoming launch of the Newly Imagined Museum of Art + History, we are requesting targeted staffing support to assist with exhibit installation, visitor engagement, and operations as we open and run the renovated museum. How does your promotion, program, facility or event support one of the Highest Priorities or Additional Considerations listed below under “Other Criteria” (see page 9)? A renovated museum directly supports destination development by enhancing our community’s cultural, economic, and tourism appeal. This translates into several specific benefits: RECEIVED 09/08/25 Page 5 of 44 • Attracting More Visitors: New, immersive experiences draw both first-time and repeat visitors, especially when the museum offers fresh exhibitions and accessible spaces. Further, a renovated facility signals to potential visitors that the destination is investing authentic, engaging cultural experiences. • Extending Visitor Stays: A revitalized museum encourages longer stays in the region by providing another high-quality attraction to visit. When paired with the County’s other offerings—like outdoor recreation, regional dining, and community events, this increases the likelihood visitors will book overnight stays, boosting hotels, restaurants, and shops. • Strengthening Community Identity & Branding: A renovated museum positions the region as a leader in arts, history, and culture, elevating Jefferson County’s reputation regionally and statewide. It enhances the storytelling capacity of the community—sharing inclusive, diverse, and locally relevant narratives—making the destination more appealing to travelers seeking authentic, meaningful experiences. Further, a well-branded museum creates content and campaigns that amplify Port Townsend’s identity across social and digital platforms, attracting broader audiences. • Driving Economic Impact: Increased visitation to the museum drives higher tourism revenue for the entire community. Visitors spend on lodging, dining, retail, and transportation. A renovated museum also draws sponsorships, grants, and philanthropic investment, infusing funds into the local economy and supporting other destination-wide initiatives. • Enabling Year-Round Destination Development: Seasonal destinations like ours often struggle with maintaining consistent visitor numbers. By offering ongoing, rotating exhibitions, public programs, and accessible experiences year-round, the museum supports off-season tourism. Describe how you intend to market/promote your promotion, program, facility, event or activity to potential tourists who reside outside Jefferson County or traveling more than 50 miles. The Newly Imagined Museum of Art + History is set to open in April 2026 and is intended to serve locals and visitors alike. To attract visitors from outside Jefferson County and travelers coming from more than 50 miles away, JCHS will implement a multi-channel marketing campaign designed to position the Newly Imagined Museum of Art + History as a must-see cultural destination in the region: - Regional Digital Marketing & Advertising • Targeted digital ads across Western Washington and the greater Puget Sound area. • Sponsored placements on Google, Facebook, and Instagram highlighting new exhibitions, programs, and accessibility upgrades. • Partnering with statewide cultural tourism campaigns to feature the museum with State of WA Tourism, the Maritime Washington National Heritage Area, and other regional tourism platforms. - Partnerships with Lodging & Tourism Organizations • Collaborate with local hotels, inns, and short-term rentals to create packages featuring museum visitation alongside overnight stays. • Cross-promotion with the regional Chambers of Commerce, the TCC, and other major regional events to integrate museum programming into destination-wide tourism campaigns. RECEIVED 09/08/25 Page 6 of 44 - Website, SEO, & Email Marketing • Expand our website with dedicated landing pages highlighting the Newly Imagined Museum experience and travel information for visitors. • Invest in search engine optimization (SEO) to ensure we capture cultural tourists researching Pacific Northwest getaways. • Use email campaigns targeting regional and statewide audiences with itineraries, trip ideas, and sneak previews of new exhibitions. How will you measure the effectiveness of your promotion, program, facility, event or activity? We will monitor overall attendance at the Museum with specific tracking for out-of-county/visitors from 50+ miles away by collecting visitor zip codes through our ticketing and membership systems to evaluate reach and growth in tourist visitation. We will also compare year-over-year visits during major museum events and exhibition openings. We’ll also use website analytics to measure traffic, focusing on users outside Jefferson County. Lastly, we will collect visitor surveys to capture qualitative feedback on experience, satisfaction, and travel decisions influenced by the museum. Also, describe how you will document and report to the County the economic impact from your promotion, program, facility, event or activity. (State law requires the County to report annually to the State Department of Community Development and Economic Trade about the number of lodging stays and economic benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.) JCHS will continue to submit quarterly reports to the county, in addition to the annual State report. What economic impact can we expect in Jefferson County from your proposed promotion, program, facility, event or activity? a. Actual or estimated number of tourists at your event/facility last year (2025): In 2025 thus far, JCHS visitation to all three sites is 5,050, and we anticipate a further 4,000 visitors by the end of the year. The breakdown of tourist visitation within that total is: - 55.4% of visitors came from 50+ miles away. To further break this down: o 24.4% visited from greater than 50 miles (but within WA) o 28.0% visited from out of state o 2.8% visited Internationally - 63.8% of visitors came from out of the county. To further break this down: o 33.0% visited from in state, but outside Jefferson County o 28.0% visited from out of state o 2.8% visited internationally b. Estimated number of tourists who will attend your event/facility this year (2026): We are projecting a 30% increase to visitation in 2026, which would equate to approximately 7,530 tourists. RECEIVED 09/08/25 Page 7 of 44 c. Projected economic impact in Jefferson County from your event/facility (e.g. number of tourists who will stay overnight in Jefferson County-based lodging establishments; economic impact for Jefferson County restaurants, community facilities, amenities, events, and businesses). The reopening of the Newly Imagined Museum of Art + History is expected to generate significant tourism-related revenue for Jefferson County with increased visitation and subsequent overnight stays throughout the county, as well as boosts to local spending at restaurants, shops, and amenities. The museum will enhance participation in countywide festivals and strengthen Jefferson County’s appeal as a premier cultural destination. 2. Describe your organization’s area of expertise. Do you provide a unique service? Our expertise lies in combining history, art, and community storytelling to create engaging, inclusive, and educational experiences for locals and visitors alike. Many staff at JCHS have graduate degrees in museology, art history, or education, and the Museum of Art & History represents the only interdisciplinary museum with paid staff in Jefferson County, as well as the only publicly accessible, noncommercial art exhibition space. JCHS is uniquely positioned to provide visitors with experiences based in deep historical research, local art and artists’ perspectives, and a broad representation of diverse voices from throughout the region. 3. Background Information about Your Organization Attach the following items to your proposal in the order listed: (Note: To be considered by the Committee, all of the listed information must be included with your proposal.) Attachments: • Projected 2026 promotion, program, facility, event or activity budget including income and expenses. (Please note: if an LTAC award is granted at a different than requested, you will be asked to submit a revised budget prior to contract approval.) • 2025 Budget and Actual income and expenses year to date statement(s) (for example, Profit & Loss and Balance Sheets). • List of names and addresses of the organization’s Board of Directors as of the date the proposal is filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the event (either volunteer or paid), list that individual’s name, address and phone number. • If you desire, you may provide samples of promotional and/or design materials such as brochures, artist renderings, graphics, etc. (recommended 1-10 samples.) Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals by checking the Washington Secretary of State’s on-line corporation records. RECEIVED 09/08/25 Page 8 of 44 2026 LTAC Opportunity Information 1. Jefferson County’s Proposal Process - The Jefferson County LTAC solicits service proposals each year. The proposal form is attached, posted on the County’s website, www.co.jefferson.wa.us and may also be requested by calling the Jefferson County Commissioner’s Office at the Courthouse, (360) 385-9102. This year, the Committee will review proposals on September 30, 2025 from 10:30 a.m. to 4:30 p.m. Applicants are asked to attend the September 30, 2025 meeting beginning at 10:30 a.m. The County will provide meeting information for all complete applications. At that meeting, each proposing agency will answer questions from the Committee regarding their proposal. The Lodging Tax Advisory Committee will make a recommendation to the Board of County Commissioners regarding which proposals to fund, and at what funding levels within available revenues. The review of the LTAC recommendations and final decision about how to use the lodging tax monies is made by the County Commissioners. Each agency will be notified of the status of their proposal. Contracts are prepared by the County and sent to agencies. 2. Available Funding for 2026 Organizations submitting proposals should be aware that a total of approximately $900,000 in lodging tax awards will be available for allocation to eligible tourism promotion activities through this RFP. This amount also includes $5,280 in staff administrative costs to manage the grants and to process invoices, and $10,000 contingency fund for Olympic Peninsula Gateway Visitor Center. County Ordinance 09-1207-98 provides for distribution of Lodging Tax as follows: • The lodging tax funds are to be used for targeted and/or regional promotion, the operation and maintenance of organizations operating tourist related facilities and their costs for local promotional activities. • Not more than 25% for the development of tourism related facilities. 3. Definitions By state law, lodging tax funds may only be used for tourism promotion and the acquisition and/or operation, including maintenance, of tourism-related facilities. The following definitions are copied verbatim from RCW 67.28.080. Note: State law changed in 2007 to include “operation” of tourism events in the definition of “tourism promotion.” "Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. "Tourist" means a person who travels from a place of residence to a different town, city, county, state, or country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture. "Tourism promotion" means activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of special events and festivals designed to attract tourists. RECEIVED 09/08/25 Page 9 of 44 “Tourism-related means real or tangible personal property with a usable life of three or more facility” years, or constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section 501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization, destination marketing organization, main street organization, lodging association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate tourist activities. 4. Proposal Evaluation Criteria Jefferson County Policy Statement for Use of the Lodging Tax Jefferson County’s Lodging Tax Fund will be the primary source of county funding for activities, operations, and expenditures designed to increase tourism. The County does not make any multi-year commitments with Lodging Tax funds. However, service providers are not limited or prohibited from making repeat annual requests of the same nature. The County intends to maintain a reserve in the Fund, and will assess on an annual basis how much of the Fund to appropriate in a given year. The Jefferson County Commissioners have created a Lodging Tax Advisory Committee to conduct an annual process to solicit and recommend Lodging Tax funded services for the County Commissioners consideration. Jefferson County will only consider proposals for use of the Lodging Tax from public and non-profit agencies. The Fund will ONLY be used for the following purposes: 1. The promotion of emerging or on-going tourism events, facilities, and activities by government or non- profit agencies so as to attract and draw tourists to unincorporated Jefferson County from outside Jefferson County. 2. Operation of a tourism promotion agency (such as a visitor and convention bureau); 3. The marketing of special events and festivals designed to attract tourists to unincorporated Jefferson County from outside Jefferson County. 4. Capital and/or operating costs for tourism facilities owned by a public entity or a non-profit organization as defined in State law RCW 67.28.080.1(7) – Tourism Related Facility. 5. Administrative costs to support tourism events, facilities and activities. Other Criteria HIGHEST PRIORITIES will be given to tourism activities that reflect those defined by the Jefferson County Board of County Commissioners per the memo “BoCC priorities for 2025 LTAC RFP” dated October 14, 2024: 1. Destination development, such as supporting a Public Facilities District to build a pool, public campground improvements, and developing the Gateway VIC are examples of the allowed use listed in RCW 67.28.1816 and represent our county’s top priority after an extended period of de-emphasizing this type of investment. RECEIVED 09/08/25 Page 10 of 44 2. “The marketing and operations of special events and festivals designed to attract tourists,” as listed in the RCW is our second priority, continuing years of investment in event marketing. 3. Destination marketing, often called “Tourism Marketing” is our lowest priority for 2025 Lodging tax funding. ADDITIONAL CONSIDERATIONS: ■ Promote Jefferson County and/or events, activities, and places in the County to potential tourists from outside Jefferson County. ■ Have demonstrated potential or high potential from the Committee’s perspective to result in overnight stays by tourists in lodging establishments within the unincorporated areas Jefferson County. ■ Have demonstrated potential or high potential from the Committee’s perspective to result in documented economic benefit to Jefferson County. ■ Have a demonstrated history of success in Jefferson County, or are proposed by a group with a demonstrated history or high potential of success with similar activities. ■ Minimize duplication of services where appropriate and encourage cooperative marketing and/or includes an element of cooperation or partnership. ■ Provide, maintain, operate, or enhance County-owned tourism facilities or infrastructure. RESPONSIBILITIES:  On or before April 30, 2026 (Q1); July 31, 2026 (Q2); October 31, 2026 (Q3); and January 31, 2027 (Q4), provide to the COUNTY: • A quarterly report of the use, services, programs and activities of organization for the quarter under this Agreement; • A quarterly financial statement detailing revenues, expenses and cash balances for the quarter; and for the final quarter report, the financial statement shall also include a detailed year to date financial statement . 1. Upon execution of this agreement, provide to the COUNTY: • A billing invoice requesting payment of Hotel-Motel Funding. 2. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State representatives to audit those records. 3. Funding provided by this Agreement may only be expended on the services described in RECEIVED 09/08/25 Page 11 of 44 Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County Hotel/Motel Fund. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31, 2027. 4. By February 28th of each year provide the following information by reference for the previous year. a.Each festival, event, or tourism facility owned and/or operated by organization. b.The amount of lodging tax revenue allocated for expenditure (whether actually expended or not) by organization on each festival, event or tourism facility. c.Estimated number of tourists served at each festival, event or tourism facility. d.Estimated lodging stays. (“Lodging” refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). e.Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 5.Scheduled Site Visits may be conducted as part of the evaluation process at the Committee’s discretion. RECEIVED 09/08/25 Page 12 of 44 LODGING TAX ADVISORY COMMITTEE REVIEW CONSIDERATIONS In developing its recommendations, the Committee considers: ■ The estimated amount of lodging tax receipts for the coming year provided by the County Administrator’s Office. ■ Operational adaptations or pivots that ensure future organizational success of tourism related activities and promotion. ■ Thoroughness and completeness of the proposal. ■ The relationship of proposed services to the areas of high priority identified by the Committee. ■ Percent of the proposal request to the event/facility promotions budget and overall revenues. ■ Percent of increase over prior year Jefferson County Lodging Tax funded proposal if any. ■ Projected economic impact within the unincorporated Jefferson County, in particular projected overnight stays to be generated in lodging establishments in the unincorporated areas of Jefferson County. ■ Requirements in State law for use of the tax, and the definitions in State RCW 67.28.080 for “tourism,” “tourist,” “tourism promotion,” and “tourism-related facility.” ■ The applicant’s history of promotion success, reporting history and financial stability. ■ Committee member general knowledge of the community and tourism-related activities. NOT CONSIDERED are requests for: ■ Services to be provided beyond calendar year 2026. ■ Proposals from for-profit businesses (however, a government or nonprofit agency contracting with the County may itself contract with for-profit businesses as third-party vendors). ■ Promotional activities that reach a target audience solely traveling from less than a 50-mile radius. NOTE: 1. On February 2, 2006, the State of Washington Attorney General’s Office issued Opinion #AGO 2006 #4, which clarifies that a municipality may NOT provide advance payment to private organizations for tourism promotion. Payment must occur after the services have been performed and documentation in keeping with the contract is submitted to the County. 2. The County may not pay for donated or volunteer services or pay more than the actual cost incurred by the contracting agency to provide the service. 5. Background Information Jefferson County’s Lodging Tax The Lodging Tax is an excise (sales) tax authorized by State law in RCW 67.28, Public Stadium, Convention, Arts and Tourism Facilities. RECEIVED 09/08/25 Page 13 of 44 In 1998, the State Legislature amended Chapter 67.28 of the Revised Code of Washington (RCW) to allow local governments to assess an additional 2% tax on lodging for tourism promotion and/or tourism-related facilities (sometimes referred to as “the new 2%”). In April 1999, the County Commission, by Ordinance, increased the County's Lodging Tax from a 2% to a 4% tax as allowed by RCW 67.28. Jefferson County’s Lodging Tax Advisory Committee Per RCW 67.28.1817, the State requires that local governments collecting the Lodging Tax establish a Lodging Tax Advisory Committee consisting of at least five (5) members: The Chair – a member of the County Commission or their designee 2 members – representing the lodging industry 2 members – representing activities authorized to be funded by said tax The Committee’s role is advisory in nature, with the Committee’s purpose being to advise the County Commissioners. The Committee must select the candidates from amongst the applicants applying for use of revenues and provide a list of such candidates and recommended amounts of funding to the County Commissioners for final determination. In 1998, the Jefferson County Commissioners created such a Committee, and asked the Committee to establish an annual process to solicit and review proposals for tourism services eligible for lodging tax funding. Committee members are appointed by the County Commissioners as part of the County’s regular advisory committee appointment process. For additional information, contact: County Administrator’s Office Jefferson County Courthouse 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Ph: 360-385-9102 e-mail: afmcknight@co.jefferson.wa.us - END - ATTACHMENT A Declaration of Capital Expenditures and Operations 1. The total amount of my request for LTAC funding is: $______________________ 2. Of the total listed in Paragraph 1, above: a. The amount requested for capital expenditures is: $___________________ b. The requested capital expenditures are for: RECEIVED 09/08/25 Page 14 of 44 3. Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $________________________________ b. The requested operations expenditures are for: I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. Signed on this day of (date) (month) (year) at (city or other location, and state or country) (Printed Name) (Signature) RECEIVED 09/08/25 Page 15 of 44 ATTACHMENT B Insurance Certificate RECEIVED 09/08/25 Page 16 of 44 JCHS 2026 LTAC FUNDING REQUEST Staffing support for the Newly Imagined Museum of Art + History Position % FTE Requested Hourly Rate Total Director of Collections + Research 0.5 34.50$ 35,880.00$ Development + Marketing Coordiantor 0.35 23.50$ 17,100.00$ Visitor Services Associate (x2)0.5 20.50$ 42,640.00$ TOTAL 95,620.00$ RECEIVED 09/08/25 Page 17 of 44 JCHS 2025 FINAL BUDGET - INCOME TOTAL (ALL CLASSES) 40 SALES/EARNED 400 Membership 15,000.00$ 401 Admission 30,000.00$ 402 Cost Share - Genealogy 3,000.00$ 403 Contracted Training -$ 404 Programs 57,990.00$ 405 Gift Shop 11,000.00$ 406 Contracted Research -$ 407 RC Photos 1,600.00$ 408 Royalties 750.00$ SUBTOTAL SALES/EARNED 119,340.00$ 41 CONTRIBUTIONS/DONATIONS 410 Corporate/Sponsor Gift 5,000.00$ 411 Fundraiser/Event 43,000.00$ 412 Grant, Short Term 1 yr or less 62,000.00$ 413 Planned Giving (Bequests)-$ 414 Individual Gift 28,000.00$ 415 Grant, Long term > 1 year 21,500.00$ 416 Anonymous Donation 3,000.00$ SUBTOTAL CONTRIBUTIONS/DONATI 162,500.00$ 42 GOVERNMENT 420 Preservation Credit 8,500.00$ 421 LTAC 84,500.00$ 422 Heritage Caucus -$ 423 Other Gov't Program -$ TOTAL GOVERNMENT 93,000.00$ 43 INVESTMENT EARNINGS 430 Dividends 6,000.00$ 431 Interest 5,000.00$ SUBTOTAL INVESTMENT EARNINGS 11,000.00$ 45 OTHER MISCELLANEOUS INCOME SUBTOTAL MISC -$ TOTAL 2025 INCOME 385,840.00$ RECEIVED 09/08/25 Page 18 of 44 JCHS 2025 FINAL BUDGET - EXPENSE TOTAL (ALL CLASSES) 50 All Gift Shop Inventory Purchases 6,000.00$ SUBTOTAL 6,000.00$ 60 60 MARKETING & PUBLIC RELATIONS 600 Paid Placement (Rack Cards)1,600.00$ 601 SHWAG 500.00$ 602 Social Media Boosting -$ 603 Stewardship Meetings & Meals 325.00$ SUBTOTAL 2,425.00$ 61 ADMINISTRATIVE 610 Credit Card & Bank Fees & Interest Paid 350.00$ 611 Preservation Credit Share 900.00$ 612 Insurance & Property Liability 10,000.00$ 613 Stripe/Square Service Fees 3,250.00$ 614 Professional Affiliations & Publications 1,500.00$ 615 Traveling Exhibit Fees 1,500.00$ 617 Suspense (Uncategorized)-$ 618 Board Expenses 850.00$ 619 Excise Tax 1,600.00$ SUBTOTAL 19,950.00$ 62 PRINTING 620 Post Cards 1,000.00$ 621 Catalogue 2,500.00$ 622 Signs 600.00$ 623 Posters 50.00$ 624 Wall Graphics 5,000.00$ 625 Banners 650.00$ 626 Flyers 1,650.00$ 627 Business Cards 300.00$ SUBTOTAL 11,750.00$ 63 TECHNOLOGY 630 Hardware & Hardware Supplies 3,600.00$ 631 Software & Software Subscriptions 13,300.00$ 632 Network, Data, & Internet 1,820.00$ 633 Telecomm 5,425.00$ SUBTOTAL 24,145.00$ 64 EMPLOYEE COSTS RECEIVED 09/08/25 Page 19 of 44 640 Payroll/Wages 404,160.00$ 641 ER Paid EE Payroll Tax 44,460.00$ 642 Professional Development 1,000.00$ 643 Health Insurance 6430 Medical Insurance 38,622.00$ 6431 Dental Insurance 3,185.00$ 6432 Vision Insurance 400.00$ Employee cost share (15,308.00)$ 644 Recognition/Appreciation 1,000.00$ 645 Travel 500.00$ 646 Retirement Benefits -$ 647 Hiring/Background Checks, etc.250.00$ SUBTOTAL 478,269.00$ 65 MAILING 650 Postage 3,100.00$ 651 Bulk Mailing -$ 652 TBD SUBTOTAL 3,100.00$ 66 LICENSING & PERMITS 660 State 115.00$ 661 County 100.00$ 662 City -$ 663 Venue Fees 150.00$ SUBTOTAL 365.00$ 67 FACILITIES 670 Furniture 500.00$ 671 Landscaping/Yard 850.00$ 672 Fixtures -$ 673 Maintenance & Repair 5,650.00$ 674 Electricity 11,775.00$ 675 Water 120.00$ 676 Trash & Recycling 700.00$ 677 Security (Bldg)1,950.00$ SUBTOTAL 21,545.00$ 68 PROFESSIONAL SERVICES 6800 Consulting & Training -$ 6801 Object Moving Support 1,200.00$ 6802 CPA 4,000.00$ 6803 Safety 3,150.00$ 6804 Legal 250.00$ RECEIVED 09/08/25 Page 20 of 44 6805 Technical Support 1,000.00$ 6806 Research Support -$ 6807 HR Support 2,200.00$ 6808 Prof. Svcs Travel Reimbursement 400.00$ 6809 Honoraria 5,300.00$ 6810 Per Diem Tour Guides 4,900.00$ 6811 Fabrication & Bldg. Support 4,000.00$ SUBTOTAL 26,400.00$ 69 SUPPLIES 690 Program Supplies 3,300.00$ 691 Gift Shop & Packaging Materials 250.00$ 692 Office Supplies 3,350.00$ 693 Fundraising Supplies -$ 694 Display Supplies 600.00$ 695 Cleaning Supplies 600.00$ 696 Exhibit Supplies 4,250.00$ 697 Collections Supplies 3,000.00$ 698 Non-staff Gifts & Food 750.00$ SUBTOTAL 16,100.00$ TOTAL 2025 EXPENSES 610,049.00$ RECEIVED 09/08/25 Page 21 of 44 2025 JCHS FINAL BUDGET TOTAL INCOME $385,840.00 TOTAL EXPENSES $610,049.00 ($224,209.00) TRANSFERS bank balance $30,000.00 reno budget $15,000.00 rothschild interior restricted allocation $8,000.00 reserves (EJ money market)$5,500.00 capital campaign (Wilson Bequest)$126,000.00 interest from cap campaign (Wilson Bequest)$40,000.00 $291.00 RECEIVED 09/08/25 Page 22 of 44 Accrual Basis Saturday, September 6, 2025 01:49 PM GMT-07:00 1/3 Jefferson County Historical Society Statement of Activity, Classes A-K (General Museum) January 1 - September 6, 2025 TOTAL Revenue 4 JCHS INCOME 40 SALES/EARNED 400 Membership 8,189.39 401 Admission 16,057.39 402 Cost Share - Genealogy 1,143.58 404 Programs 42,887.00 405 Gift Shop 4,569.63 407 RC Photos 213.27 408 Royalties 1,068.88 Total 40 SALES/EARNED 74,129.14 41 CONTRIBUTIONS/DONATIONS 410 Corporate or Sponsor Gift 3,000.00 411 Fundraiser/Event 16,841.66 412 Grant, Short-term, <= 1 yr 12,500.00 414 Individual Gift 40,700.14 415 Grant, Long-term > 1 Year 11,900.00 416 Anonymous Donations 1,189.59 Total 41 CONTRIBUTIONS/DONATIONS 86,131.39 42 GOVERNMENT 420 Preservation Credit 5,280.00 421 LTAC 85,550.00 Total 42 GOVERNMENT 90,830.00 43 INVESTMENT EARNINGS 430 Dividends 12,231.51 431 Interest Earned 1,675.64 Total 43 INVESTMENT EARNINGS 13,907.15 45 OTHER MISCELLANEOUS INCOME 340.00 Total 4 JCHS INCOME 265,337.68 Total Revenue $265,337.68 Cost of Goods Sold 5 COST OF GOODS SOLD 50 Inventory Purchase 3,022.50 Total 5 COST OF GOODS SOLD 3,022.50 Total Cost of Goods Sold $3,022.50 GROSS PROFIT $262,315.18 Expenditures 6 JCHS EXPENSES 60 MARKETING & PUBLIC RELATIONS 600 Paid Placement/Ads 354.00 601 SHWAG 409.28 603 Stewardship Meeting & Meals 47.62 Total 60 MARKETING & PUBLIC RELATIONS 810.90 RECEIVED 09/08/25 Page 23 of 44 Accrual Basis Saturday, September 6, 2025 01:49 PM GMT-07:00 2/3 TOTAL 61 ADMINISTRATIVE 610 Credit Card, Bank Fees, & Interest 184.00 612 Insurance-Property & Liability 10,385.68 613 Stripe/Square Service Fees 2,555.64 614 Prof. Affiliations & Publications 933.94 615 Traveling Exhibit Fees 2,010.42 616 Excise Tax 3,221.75 Total 61 ADMINISTRATIVE 19,291.43 62 PRINTING 620 Post Cards 901.90 621 Catalog 3,021.45 622 Signs 243.56 623 Posters 63.43 624 Wall Graphics 3,480.15 625 Banners 369.75 626 Flyers/Rack Cards 322.99 627 Business Cards 47.00 Total 62 PRINTING 8,450.23 63 TECHNOLOGY 630 Hardware & Hardware Supplies 206.01 631 Software & Software Subscriptions 8,400.70 632 Network, Data, & Internet 1,838.80 633 Telecomm 3,347.70 Total 63 TECHNOLOGY 13,793.21 64 EMPLOYEE EXPENSES 640 Payroll (Wages)186,071.66 641 ER Paid EE Payroll Tax 68,321.92 642 Professional Development 25.55 643 Health Insurance 6430 Medical Insurance 21,740.95 6431 Dental Insurance 1,706.25 6432 Vision Insurance 270.48 Total 643 Health Insurance 23,717.68 644 Recognition & Appreciation 928.99 645 Travel 421.38 647 Hiring/Background Checks, etc.98.43 648 Other Business Expenses 117.00 Total 64 EMPLOYEE EXPENSES 279,702.61 65 MAILING 650 Postage 151.14 651 Bulk Mailing 200.93 Total 65 MAILING 352.07 66 LICENSING, PERMITS, FEES 660 State Licensing & Permits 65.00 661 County Licensing & Permits 101.67 663 Venue Fees 103.00 Total 66 LICENSING, PERMITS, FEES 269.67 67 FACILITIES 673 Maintenance & Repair 104.98 RECEIVED 09/08/25 Page 24 of 44 Accrual Basis Saturday, September 6, 2025 01:49 PM GMT-07:00 3/3 TOTAL 674 Electricity 6,616.70 676 Trash & Recycling 302.59 677 Security (Bldg)838.77 Total 67 FACILITIES 7,863.04 68 PROFESSIONAL SERVICES 6800 Consulting & Training 7,190.00 6801 Object Moving Support 138.62 6802 CPA 3,075.00 6803 Safety 2,820.76 6809 Honoraria 600.00 6810 Per Diem Tour Guides 2,950.00 6811 Fabrication & Bldg Support 5,560.46 Total 68 PROFESSIONAL SERVICES 22,334.84 69 SUPPLIES 690 Program Supplies 2,422.20 691 Gift Shop Supplies & Packaging Materials 23.37 692 Office Supplies 2,295.53 693 Fundraising Supplies 146.37 694 Display Supplies 42.33 695 Cleaning Supplies 155.14 696 Exhibit Supplies 2,913.62 697 Archival Supplies 484.67 698 Non-staff Gifts & Food 582.35 Total 69 SUPPLIES 9,065.58 Total 6 JCHS EXPENSES 361,933.58 Total Expenditures $361,933.58 NET OPERATING REVENUE $ -99,618.40 NET REVENUE $ -99,618.40 RECEIVED 09/08/25 Page 25 of 44 JCHS BOARD OF DIRECTORS Ann Welch (President) Expertise: Art and design Janette Force (Vice President) Expertise: Non-profit management, community engagement Aldryth O’Hara (Treasurer) Expertise: Accounting and finance Cliff Moore (Secretary) Expertise: Municipal government; community development David Brownell Expertise: North Olympic history (including tribal history), non-profit management JoAnn Bussa Expertise: Local community engagement Tim Caldwell Expertise: Community development Mary Coney Expertise: Writing, rhetorical theory Pete Langley Expertise: Manufacturing, arts, sculpture, maritime Monica Macguire Expertise: Management and software development Cameron Roberts Expertise: Business management, hospitality, event management RECEIVED 09/08/25 Page 26 of 44 Non Profit Insurance Program 2025-2026 Page 1 Issue Date 6/11/2025 Cert #:0000049966 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT BELOW. THIS CERTIFICATE OF COVERAGE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: IF THE CERTIFICATE HOLDER IS AN ADDITIONAL COVERED PARTY, THE COVERAGE AGREEMENT MUST BE ENDORSED. IF SUBROGATION IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE COVERAGE AGREEMENT, CERTAIN COVERAGE MAY REQUIRE AN ENDORSEMENT. A STATEMENT ON THIS CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT(S). PROGRAM ADMINISTRATOR COMPANIES AFFORDING COVERAGE Clear Risk Solutions 159 Basin Street SW PMB #206 Ephrata, WA 98823 COVERED PARTY Jefferson County Historical Society 540 Water Street Port Townsend, WA 98368 GENERAL LIABILITY: AUTOMOBILE LIABILITY PROPERTY CRIME WRONGFUL ACT LIABILITY MISCELLANEOUS PROFESSIONAL LIABILITY NPIP / Munich Re. et al. NPIP / Munich Re. et al. NPIP / Munich Re. et al. NPIP / Munich Re. et al. NPIP / Munich Re. et al. NPIP / Munich Re. et al. COVERAGES THIS IS TO CERTIFY THAT THE COVERAGES LISTED BELOW HAVE BEEN ISSUED TO THE COVERED MEMBER NAMED ABOVE FOR THE COVERAGE PERIOD INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH COVERAGE AGREEMENT. LIMITS SHOWN BELOW MAY HAVE BEEN REDUCED BY PAID CLAIMS. LINE OF COVERAGE COVERAGE NUMBER EFF DATE EXP DATE DESCRIPTION LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY (OCCURRENCE FORM) NPIP252647308 6/1/2025 6/1/2026 PER OCCURRENCE $2,000,000 INCLUDES STOP GAP – EMPLOYERS LIABILITY PER MEMBER AGGREGATE $4,000,000 PRODUCT-COMP/OP $2,000,000 MEMBER DEDUCTIBLE: $0 PERSONAL & ADV. INJURY $2,000,000 (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS)ANNUAL POOL AGGREGATE $50,000,000 AUTOMOBILE LIABILITY COMMERCIAL AUTOMOBILE LIAB. (ANY AUTO) NPIP252647308 6/1/2025 6/1/2026 COMBINED SINGLE LIMIT $2,000,000 (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS)ANNUAL POOL AGGREGATE NONE PROPERTY COMMERCIAL PROPERTY NPIP252647308 6/1/2025 6/1/2026 ALL RISK PER OCC EXCL EQ & FL $100,000,000 EARTHQUAKE PER OCC Excluded EQ AND FLOOD COVERAGE MAY BE EXCLUDED FOR INDIVIDUAL LOCATIONS FLOOD PER OCC Excluded (PROPERTY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS)ANNUAL POOL AGGREGATE NONE CRIME COMMERCIAL CRIME NPIP252647308 6/1/2025 6/1/2026 PER OCCURRENCE $1,000,000 INCLUDES EMPLOYEE THEFT/DISHONESTY & ERISA COVERAGE MEMBER DEDUCTIBLE: $1,000 PER MEMBER AGGREGATE $1,000,000 (CRIME IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $5,000,000 WRONGFUL ACT LIABILITY (INCLUDES E&O / D&O) WRONGFUL ACT LIABILTIY (CLAIMS MADE) NPIP252647308 6/1/2025 6/1/2026 PER CLAIM $2,000,000 MEMBER DEDUCTIBLE: $1,000 PER MEMBER AGGREGATE $2,000,000 (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS)ANNUAL POOL AGGREGATE $40,000,000 MISCELLANEOUS PROFESSIONAL LIABILITY MISC. PROFESSIONAL LIABILITY (CLAIMS MADE) NPIP252647308 6/1/2025 6/1/2026 PER CLAIM $2,000,000 MEMBER DEDUCTIBLE: $1,000 PER MEMBER AGGREGATE $2,000,000 (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000 CANCELLATION NOTICE: SHOULD ANY OF THE ABOVE-DESCRIBED COVERAGES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE NPIP COVERAGE AGREEMENT PROVISIONS. NON PROFIT INSURANCE PROGRAM CERTIFICATE OF COVERAGE RECEIVED 09/08/25 Page 27 of 44 Non Profit Insurance Program 2025-2026 Page 2 Issue Date 6/11/2025 Cert #:0000049966 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / SPECIAL ITEMS Regarding facility use for History Hike at L B Good Memorial County Park. Jefferson County is named as Additional Covered Party as respects General Liability regarding this use only and is subject to coverage terms, conditions, and exclusions. Additional Covered Party endorsement is attached. CERTIFICATE HOLDER AUTHORIZED REPRESENTATIVE Jefferson County PO Box 1220 Port Townsend, WA 98368 RECEIVED 09/08/25 Page 28 of 44 Non Profit Insurance Program 2025-2026 Page 3 Coverage#: NPIP252647308 Effective Date: 6/1/2025 Cert #:0000049966 Issue Date 6/11/2025 ADDITIONAL COVERED PARTY AMENDMENT – DESIGNATED PERSON OR ORGANIZATION This endorsement modifies coverage provided under the following: GENERAL LIABILITY COVERAGE PART This endorsement changes the Coverage Agreement effective on the inception date of the Coverage Agreement unless another date is indicated above. Providing the certificate of coverage that this endorsement is attached to has been issued by and is on file with the Company, the following applies. SCHEDULE Person or Organization (Additional Covered Party): Jefferson County PO Box 1220 Port Townsend, WA 98368 Description of Activities / Operations / Designated Premises: Regarding facility use for History Hike at L B Good Memorial County Park. Jefferson County is named as Additional Covered Party as respects General Liability regarding this use only and is subject to coverage terms, conditions, and exclusions. Additional Covered Party endorsement is attached. With respect to coverage under the General Liability Coverage Part: A.The Definition of Covered Party in the LIABILITY COVERAGES – COMMON CONDITIONS, DEFINITIONS AND EXCLUSIONS section of this Coverage Agreement is amended to add as a Covered Party the person or organization shown in the above Declarations with whom you have agreed in a written contract or written agreement that such person or organization be added as an additional Covered Party in your Coverage Agreement. Such person or organization is a Covered Party only with respect to their liability assumed by you that would be otherwise imposed by law in the absence of any contract or agreement relating to or arising out of the specified activity(ies) or operations described in the above Declarations. However, this coverage only applies with respect to liability for Bodily Injury, Property Damage, or Personal and Advertising Injury caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In performance of your ongoing operations; or 2. In connection with your premises owned or rented to you. The following provisions also apply: (1)The written contract or written agreement must be in effect at the inception of the Coverage Period or become effective during the Coverage Period; and (2)The written contract or written agreement must be executed prior to the Bodily Injury or Property Damage. Subject to the paragraphs above, any such person's or organization's status as an additional Covered Party ends when any of the following first occurs: (1)This Coverage Agreement terminates; RECEIVED 09/08/25 Page 29 of 44 Non Profit Insurance Program 2025-2026 Page 4 (2)The written contract or written agreement terminates; or (3)The specified activity(ies) or operations described in the above Declarations terminate. B.The following is added to Condition D. Other Insurance in the LIABILITY COVERAGES – COMMON CONDITIONS, DEFINITIONS AND EXCLUSIONS section of the Coverage Agreement, and supersedes any provision to the contrary: For the additional Covered Party under your Coverage Agreement shown in the above schedule, and subject to Paragraph A. above, this coverage is primary to and will not seek contribution from any other insurance available to such additional Covered Party provided that: (1)The additional Covered Party is a Named Insured under such other insurance; and (2)You have agreed in writing in a contract or agreement that this Coverage would be primary and would not seek contribution from any other insurance available to the additional Covered Party for amounts payable under the coverage provided by this endorsement. C.The Limits of Coverage applicable to the additional Covered Party is the lessor of those limits specified in either the: •Written contract or written agreement; or •Declarations for this Coverage Agreement, In no case will the limits of coverage provided under this General Liability endorsement exceed the limits as required in the contract or agreement, or the limit of liability available under this Coverage Agreement. These Limits of Coverage are part of and not in addition to the Limits of Coverage shown in the Declarations. Except with respect to the Limits of Coverage, and any rights or duties specifically assigned in this Coverage Part to the Covered Member, this coverage applies: a. As if each Covered Member were the only Covered Member; and b. Separately to each Covered Party against whom claim is made or Suit is brought. All other terms and conditions remain unchanged RECEIVED 09/08/25 Page 30 of 44 360-385-1003 540 Water St. Port Townsend WA info@jchsmuseum.com ABOUT JCHS WE OPERATE THREE SITES MUSEUM OF ART + HISTORY THE RESEARCH CENTER HISTORIC ROTHSCHILD HOUSE JEFFERSON COUNTY HISTORICAL SOCIETY ROOTED IN CHANGE TIME + PLACE + COMMUNITY A CAMPAIGN FOR THE NEWLY IMAGINED MUSEUM EXPERIENCE MUSEUM O F ART + HISTORY JCHS is an arts and heritage nonprofit serving the Olympic Peninsula. We have operated the JCHS Museum of Art + History in Port Townsend’s Historic City Hall since 1951. Through collections, research, exhibits, and programs, we bring people together to share, learn, and be inspired by Jefferson County arts and heritage.JCHSMUSEUM.ORG • @JCHSMUSEUM at the RECEIVED 09/08/25 Page 31 of 44 It’s Time to ChangeA Fresh + Vibrant Experience Awaits Get Involved The Rooted in Change Capital Campaign has a goal of $2.3M and will allow us to realize this vision with funding from public sources, foundations, businesses, and individuals like you. Every major capital investment in our organization to date has been a collective community effort. As we take this next step, we remain rooted in that collaborative spirit.Many of our history exhibits have not been significantly refreshed in decades, and it’s time to share new objects, stories, understandings, and perspectives. JCHS is reimagining the Museum of Art + History. We're transforming our space, our practice, and your experience. JCHSMUSEUM.COM/ROOTED Every gift gets us closer to our goal. Whether it's a few coins or a swipe of your card, your support means progress. Rooted in Change Join us in this journey as we transform the museum into a space that reflects our dynamic history, celebrates our diverse community, and looks forward to a future filled with possibilities. Every year, we’ll focus our exhibitions around one main topic, exploring that theme through new art exhibitions and installations, newly researched or curated archives and historic collections, and annual programming. We're starting with the concept of HOME, delving into what it means, how it varies, and how it connects us all. In addition to this exciting new approach to our exhibitions, we are making our spaces accessible for everyone, designing interpretive text for the historic City Hall building, and deepening our connection with the community. RECEIVED 09/08/25 Page 32 of 44 THE REIMAGINED MUSEUM EXPERIENCE AT JCHS MUSEUM O F ART + HISTORY SITE PLAN RECEIVED 09/08/25 Page 33 of 44 7 RECEIVED 09/08/25 Page 34 of 44 MAIN FLOOR At Home RECEIVED 09/08/25 Page 35 of 44 BASEMENT RECEIVED 09/08/25 Page 36 of 44 LOBBY Welcome +Introduction Seating ROOM 5 Visitor Engagement Station Artifact Case Feature Object Topic Questions Graphic Seating RECEIVED 09/08/25 Page 37 of 44 FIRE HALL Wall Projections Widened Door Ramp Discovery Wall Art Center Building Station Reading Nook Visitor Engagement Stations Artifact Cases Graphics RECEIVED 09/08/25 Page 38 of 44 COURTROOM FERGUSON GALLERY Art Exhbits Art Activity RECEIVED 09/08/25 Page 39 of 44 BASEMENT Community Exhibits History Exhibits Historic Jail RECEIVED 09/08/25 Page 40 of 44 BASEMENT Seating Wall panels Discovery Wall Widened doors Ramp RECEIVED 09/08/25 Page 41 of 44 EXHIBITMODULES THE RECEIVED 09/08/25 Page 42 of 44 ATTACHMENT A Declaration of Capital Expenditures and Operations 1. The total amount of my request for LTAC funding is: $95,620________ 2. Of the total listed in Paragraph 1, above: a. The amount requested for capital expenditures is: $__0_________________ b. The requested capital expenditures are for: 3. Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $$95,620_______________________ b. The requested operations expenditures are for: staffing support I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. Signed on September day of 15 2025 at Port Townsend, WA (city or other location, and state or country) Tara McCauley (Printed Name) (Signature) RECEIVED 09/08/25 Page 43 of 44 ATTACHMENT A Declaration of Capital Expenditures and Operations 1. The total amount of my request for LTAC funding is: $95,620________ 2. Of the total listed in Paragraph 1, above: a. The amount requested for capital expenditures is: $__0_________________ b. The requested capital expenditures are for: 3. Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $$95,620_______________________ b. The requested operations expenditures are for: staffing support I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. Signed on September day of 15 2025 at Port Townsend, WA (city or other location, and state or country) Tara McCauley (Printed Name) (Signature) RECEIVED 09/08/25 Page 44 of 44