HomeMy WebLinkAboutCONSENT Noxious Weeds amend 2 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
Josh Peters, County Administrator
FROM: Sophie DeGroot, Noxious Weed Control Coordinator
DATE: October 6, 2025
SUBJECT: Amendment to Agreement NO. IA 325-060 between WA State Parks and Recreation
Commission and The Jefferson County Noxious Weed Control Board
STATEMENT OF ISSUE:
JCNWCB works closely with the Washington State Parks Agency to ensure survey, control, and monitoring
of noxious weeds in our Jefferson County State Parks. Parks and campgrounds can be significant vectors for
the spread of weeds so it is important to continue this partnership.
ANALYSIS:
This amendment extends our contract with State Parks to 2029. While funds are only dedicated through
2027, this agreement would allow funds to be easily added at their next biennium (July 2027-June 2029). It
also adds funds to the current biennium (July 2025-June 2027).
FISCAL IMPACT:
This amendment adds $10,000 over two years, bringing the total in the agreement to $50,203. It may also
add funds in the future. There was an error in the previous amendment and the total number should have
read $40,203 (not $42,203). We have not overspent the correct number.
RECOMMENDATION:
I recommend the approval of this contract by the Board of County Commissioners.
REVIEWED BY:
a.) 1D eie,4 jU/i do
Josh -ters, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Washington State Parks and Recreation Commisson Contract No: Amendment to IA 325-060
Contract For: Noxious Weed Control Term: 10/12/2023-12/31/2029
COUNTY DEPARTMENT: WSU Ext-Noxious Weed Control Board
Contact Person: Sophie DeGroot
Contact Phone: 360-316-9332
Contact email: sdegroot@cojefferson.wa.us
AMOUNT: additional$10,000,total$50,203 PROCESS: Exempt from Bid Process
Revenue: additional$10,000,total$50,203 Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# los ,—. RFP or RFQ
Munis Org/Obj _Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLI41NC IT JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: a N/A:n 22 S0 2021�
Siggi.ture Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRJD BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. i -
CERTIFIED:: n N/A: n \� o2oZ � 20 Li
gna ure Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 9/29/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 9/29/2025.
Amendment No.1 extending contract expiration to 12/31/2029 and
original agreement IA 325-060 attached.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
AGREEMENT
ar Between
WASHINGTON STATE PARKS AND RECREATION COMMISSION
WASHINGTON And
STATE PARRS
JEFFERSON COUNTY NOXIOUS WEED BOARD
Jefferson County Noxious Weed Control
AGREEMENT NO. IA 325-060
AMENDMENT NO. TWO (2)
The original contract purpose is for the County to perform Noxious Weed Control Services
for State Parks located in Jefferson County.
Due to the need for a continuation of Noxious Weed Control Services and additional funding
to continue work through the 2025-2027 biennium, State Parks is prepared to modify the
above-referenced agreement as follows:
PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall now be
completed on December 31, 2029, unless terminated sooner. This Agreement shall now
automatically expire on December 31, 2029, unless otherwise extended by amendment.
PAYMENT
Additional compensation for the services performed shall not exceed Ten Thousand, and
No/100ths Dollars ($10,000.00)
Total compensation under this agreement shall now not exceed Fifty Thousand, Two
Hundred Three, and No/100ths Dollars ($50,203.00)
The County will continue to document time and expenses in accordance with the terms of the
original agreement.
Jefferson County Noxious Weed Manuel Iglesias, Manager
Control Board State Parks Contracts & Grants Program
Date Date
tad
cc. Andrea Thorpe.Approver
Nathan Johnson.Project Representative
Fiscal
cc. 31000 Contract No. IA 325-060 Amd2 Page ! of 2
JEFFERSON COUNTY WASHINGTON
Board of County Commissioners
Jefferson County, Washington
By:
Heidi Eisenhour, Chair Date
By:
Heather Dudley-Nollette, Commissioner Date
By:
Greg Brotherton, Commissioner Date
SEAL:
ATTEST:
Carolyn Gallaway, CMC Date
Clerk of the Board
Approved as to form only:
if
/1 ' L , for 09/29/2025
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
cc. 31000 Contract No. IA 325-060 Amd2 Page 2 of 2
AGREEMENT
Between
4
WASHINGTON STATE PARKS AND RECREATION COMMISSION
And
JEFFERSON COUNTY NOXIOUS WEED BOARD
Jefferson County Noxious Weed Control
AGREEMENT NO. IA 325-060
AMENDMENT NO. ONE (1)
The original contract purpose is for the County to perform Noxious Weed Control Services
for State Parks located in Jefferson County.
Due to the need for additional funding to continue scheduled work through the biennium,
State Parks is prepared to modify the above-referenced agreement as follows:
STATEMENT OF WORK
The County shall perform weed control services as described in the original agreement while
including additional infestations, primarily poison hemlock at Fort Worden State Park.
PAYMENT
Compensation for the additional services per this amendment shall not exceed Six
Thousand, and No/100ths Dollars ($6,000.00)
Total compensation under this agreement shall now not exceed Forty-Two Thousand,Two
Hundred Three, and No/100ths Dollars ($42,203.00)
County C-eelegy will continue to document time and expenses in accordance with the terms of the
M j original agreement.
All other terms and conditions of the agreement will remain the same.
.._ , L _ ..
00\..4/C 0v u Dc.Gro(k
Jefferson County Noxious Weed Ma u I glesia , anager
Control Board Contra s & Grants Program
-) t / 2-9 06/17/2024
Date Date
BRH
cc Andrea Thorpe,Approver
Nathan Johnson,Project Representative
Fiscal
cc 31000 Contract No. IA 325-060 Amd1 Page 1 of 1
JEFFERSON COUNTY WASHINGTON
Board of County Commissioners
Jefferson County, Washington
BY: S 2G 2 y
Kate Dean,Chair Date
BY: S f cl/tf
Greg Brotherton,Commissioner Date
Approved Telephonically
BY: S/2/L`ie
Heidi Eisenhour, Commissioner Date
opoNNtMi,„h
SEAL: ��RSON COG
SS/p�.. °.
cP i &Ur) I
—14
G
%°i� .ASN\,c,v .
����..1 L7 A.
ATTEST: ? q2°A
Carolyn Galloway Date
Clerk of the Board
Approved as to form only:
05/15/2024 for
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Interlocal Agreement, Washington State Parks Jefferson County Noxious Weed Control Board
INTERAGENCY AGREEMENT
<t'` r'
Between •
WASHINGTON STATE PARKS AND RECREATION COMMISSION t —"
And �f sn�,..co
Jefferson County Noxious Weed Control Board
AGREEMENT NO. IA 325-060
THIS AGREEMENT is made and entered into by and between the Washington State Parks and
Recreation Commission, hereinafter referred to as "State Parks," and Jefferson County Noxious
Weed Control Board hereinafter referred to as the "County".
This agreement is authorized to be entered into through Chapter 39.34 RCW, the Interlocal
Cooperation Act.
IT IS THE PURPOSE OF THIS AGREEMENT to provide the professional expertise that does not
exist within the limited staff availability of State Parks and that the County can perform on a mutually
beneficial basis.
THEREFORE, IT IS MUTUALLY AGREED THAT:
STATEMENT OF WORK
The County shall furnish the necessary personnel, equipment, material, and/or services and
otherwise do all things necessary for or incidental to the performance of the work set forth below:
State Parks proposes to contract with the County to control noxious weed species as needed at
parks located in Jefferson County.
State Parks and the county will confer and agree upon species and control approaches in advance
of control treatments. Timing of control will be flexible and is dependent on weather and the
appropriate growth state of each species. The county shall provide all necessary labor,
equipment, materials; licensing,_permitting, and reporting to complete weed control work on state
park properties as requested. The county shall notify State Park's staff at least one week prior to
conducting any work.
State Parks may provide support staff as possible. State Parks and the county may collaboratively
map the distributions of the noxious weed species and conduct follow-up surveys to assess
success rates.
PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall commence on the
date of execution by the date of the last signing party, and be completed on December 31, 2026,
unless terminated sooner as provided herein. Agreement shall automatically expire on December
31, 2026, unless otherwise extended by amendment
Cost Code.31000 Page 1 of 5
PAYMENT
Compensation for the work provided in accordance with this agreement has been established under
the terms of RCW 39.34.130. The parties have estimated that the cost of accomplishing the work
herein will not exceed Thirty-Four Thousand, Two Hundred Three, and No1100ths Dollars
($34,203.00). Payment for satisfactory performance of the work shall not exceed this amount unless
the parties mutually agree to a higher amount prior to the commencement of any work which will
cause the maximum payment to be exceeded. Compensation for services shall be based on the
following rates and in accordance with the following terms, or as set forth in the table below:
Budget
Cost Code_ Amount Comment
31000 $19,760 I Date of Execution to June 30,
2025
31000 516,443 T July 1, 2025 to Dec 31,2026
TOTAL $32,203
BILLING PROCEDURE
The County shall submit invoices no more often than monthly. Payment to the County for approved
and completed work will be made by warrant or account transfer by State Parks within 30 days of
receipt of the invoice. Upon expiration of the contract, any claim for payment not already made shall
be submitted within 30 days after the expiration date or the end of the fiscal year,whichever is earlier.
RECORDS MAINTENANCE
The parties to this contract shall each maintain books, records, documents and other evidence which
sufficiently and properly reflect all direct and indirect costs expended by either party in the
performance of the services described herein. These records shall be subject to inspection, review
or audit by personnel of both parties, other personnel duly authorized by either party, the Office of
the State Auditor, and federal officials so authorized by law. All books, records, documents, and
other material relevant to this Agreement will be retained for six years after expiration and the Office
of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full
access and the right to examine any of these materials during this period.
Records and other documents, in any medium, furnished by one party to this agreement to the other
party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party
will not disclose or make available this material to any third parties without first giving notice to the
furnishing party and giving it a reasonable opportunity to respond. Each party will utilize reasonable
security procedures and protections to assure that records and documents provided by the other
party are not erroneously disclosed to third parties.
Cast Code 31 C00 Page 2 of 5
RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as
defined by the U.S. Copyright Act of 1976 and shall be owned by the state of Washington. Data
shall include, but not be limited to, reports, documents, pamphlets, advertisements, books
magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions.
Ownership includes the right to copyright, patent, register, and the ability to transfer these rights.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall
continue to be employees or agents of that party and shall not be considered for any purpose to be
employees or agents of the other party.
AGREEMENT ALTERATIONS AND AMENDMENTS
This agreement may be amended by mutual agreement of the parties. Such amendments shall not
be binding unless they are in writing and signed by personnel authorized to bind each of the parties.
TERMINATION
Either party may terminate this Agreement upon 30 days' prior written notification to the other party.
If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination.
INDEMNIFICATION
Each party shall be responsible for the actions and inactions of itself and its own officers,
employees, and agents acting within the scope of their authority.
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give
the other party written notice of such failure or violation. The responsible party will be given the
opportunity to correct the violation or failure within fifteen (15) working days. If failure or violation is
not corrected, this Agreement may be terminated immediately by written notice of the aggrieved
party to the other.
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, contract terms and applicable statutes and rules and make a
determination of the dispute. The determination of the Dispute Board shall be final and binding on
the parties hereto. As an alternative to this process, either of the parties may request intervention
Cast Code:31000 Page 3 of 5
by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control.
GOVERNANCE
This contract is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this agreement shalt be construed
to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following
order:
a. applicable state and federal statutes and rules;
b. statement of work; and
c. any other provisions of the agreement, including materials incorporated by reference.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not assignable
or delegable by either party in whole or in part, without the express prior written consent of the other
party, which consent shall not be unreasonably withheld.
WAIVER
A failure by either party to exercise its rights under this agreement shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
Agreement unless stated to be such in a writing signed by an authorized representative of the party
and attached to the original Agreement.
SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall
be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be
given effect without the invalid provision, if such remainder conforms to the requirements of
applicable law and the fundamental purpose of this agreement, and to this end.the provisions.of this
Agreement are declared to be severable.
ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed
to exist or to bind any of the parties hereto.
PROJECT MANAGEMENT
The project representative for each of the parties shall be responsible for and shall be the contact
person for all communications and billings regarding the performance of this Agreement.
Cost Code!31000 Page 4 of 5
The Project Representative for County is: Sophie DeGroot, Coordinator, (360) 316-9332, email:
sdegroot@co.jefferson.wa.us
The Project Representative for State Parks is: Nathan Johnson, Parks Planner 3, (360) 316-9332,
email: nathan.johnson@parks.wa.gov
IN WITNESS WHEREOF, the parties have executed this Agreement.
Jefferson County Noxious Weed Control Washington State Parks and
Board Recreation Commission
By: C4;2"d* By: ��C —✓� F
P Dylan Davis-Bloom
Title: Noxiouts, IPAfoed Co. btsvio— Title: Contracts Manager, State Parks
Date: 1 va 12) Date: ( 0/1 -/at)02 3
Approved As To Form:
William Van Hook
Asst.Attorney General
02/20/07
•
Cost Code:31000 Page 5 of 5
Board of County Commissioners
Jefferson County Washington
BY: .,,,,it\r-4"-s. 9/2 /z3
Greg 3rotherton,Chair Date
BY: Approved Telephonic• lty 94 S/2 3
Kate Dean,Commissioner Date
BY: 9/2( 7
eidi enhour,Commissioner Date •
SEAL: GQ 1$`6.3.
10, •
41.0 f ,t.L•
ATTEST: 1 Cif` �`N �.� ��L L3
Carolyn Galley,Clerk of thi Board Date
Approved as to form only:
•
•
6 d.- b 09/15/2023
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney