HomeMy WebLinkAboutCONSENT Job recruitment NEOGOV amend 1 Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Josh D. Peters,County Administrator
Sarah Melancon, Human Resources Director
DATE: October 6, 2025
SUBJECT: AGREEMENT AMENDED re: Governmentjobs.com, Inc,(dba NEOGOV)to Provide
Recruiting,Job Description and Application Platform for Jefferson County Employment
STATEMENT OF ISSUE:
The County contract with NEOGOV approved by the Board of County Commissioners on July 7, 2025, did not include
tax. This amended contract reflects the cost of the service including tax.
Jefferson County's current online recruitment platform is negatively affecting the County's ability to effectively
recruit, engage,and retain qualified employees. While the existing system is low-cost, it presents numerous challenges,
including frequent technical difficulties,slow document upload times,document mismatches, limited document
attachment functionality,and an inability to communicate with applicants or provide feedback throughout the
recruitment process. These issues result in frequent inquiries from frustrated applicants and limit the County's ability
to effectively track and manage applications. This creates a negative candidate experience and does not reflect
Jefferson County's commitment to professionalism and operational excellence.
ANALYSIS:
NEOGOV is a widely adopted,national talent management platform designed specifically for public sector agencies. It
offers robust tools for job advertising,recruiting,and applicant tracking through its integration with GovernmentJobs.com.
NEOGOV is known for providing a user-friendly candidate experience,reliable technology,and responsive client support.
By subscribing to NEOGOV,Jefferson County would benefit from:
• National exposure for job postings
• A streamlined and professional application process
• Enhanced communication with applicants throughout the hiring process
• Greater efficiency in managing application materials
• Improved representation of the County to prospective employees
Implementing a more professional and accessible employment interface supports Jefferson County's Strategic Plan Priority
of Organizational Health by strengthening the County's ability to attract, hire, and retain high-quality, experienced
professionals.
FISCAL IMPACT:
Cost of the subscription service with tax is as follows: Year 1: $7,124.57 Includes implementation and training costs;
Year 2 $7,705.48,Year 3 $11,004.83 with the same subscription cost in Year 4. A new contract will be sought
thereafter,with an appropriate subscription cost. Setup of NEOGOV would require minimal assistance from Jefferson
County's IT.
Page 1 of 2
Consent Agenda
Commissioners Office
RECOMMENDATION:
Approve the Agreement with Governmentjobs.com,Inc.to provide a recruiting,job description and application platform to
improve the ability to recruit and attract experienced and professional employees.
REVIEWED BY:
Josh j
Peters,County Administrator Date
Page 2 of 2
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: GovemmentJobs.com,Inc(dba"NEOGOV") Contract No: NEOGOV 25-02
Contract For: Recruiting.Job Description,Application Platform Term: Five Years
COUNTY DEPARTMENT: Human Resources
Contact Person: Sarah Melancon
Contact Phone: 360-385-9133
Contact email: semelancon@co.jefferson.we us
AMOUNT: $25,900 PROCESS: ✓ Exempt from Bid Process
Revenue: n/a _ Cooperative Purchase
Expenditure: $25,900 Competitive Sealed Bid
Matching Funds Required: n/a Small Works Roster
Sources(s)of Matching Funds n/a Vendor List Bid
Fund# 0o1 RFP or RFQ
Munis Org/Obj HR51810/490000 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE W H JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: ❑■ N/A:El SAA-OtA,
Signatu ate
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: El N/A:
s S'g ure D to
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 9/29/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 9/29/2025.
Amendment No. 1 to add tax to fee quote. Amended quote is pages 4 and 5.
All other terms remain unchanged. Original quote page 6.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
N EOGOVTM
Amended and Restated Order Form
NEOGOV: Customer Name&Address:
Governmentjobs.com,Inc.(dba"NEOGOV") Jefferson,County of(WA)
2120 Park PI. 1820 Jefferson St.
El Segundo,CA 90245 Port Townsend,WA 98368
billing@neogov.com
Expiration Date: 2/28/2025 Contact Name: Sarah Melancon
Term:36 months Net 30 payment terms Contact Email: smelancon(r.co.iefferson.wa.us
Fee Summary
Service Description Term Term Fees
FTE:250-299
Insight(IN) Year 1 $4,012.40
Government Jobs(GJ)
Tax Year 1 $612 17
Insight(IN) Year 2 $7,043.40
Government Jobs(GJ)
Tax Year 2 $662.08
Insight(IN) Year 3 $10,062 00
Government Jobs(GJ)
Tax Year 3 $945.83
Professional Services- Year I $2,500.00
Implementation and Training
A. Terms and Conditions
1.Agreement. This Ordering Document and the Services purchased herein are expressly conditioned upon the acceptance by
Customer of the terms of the NEOGOV Services Agreement either affixed hereto or the version most recently published prior
to execution of this Ordering Form available at https://www.neogov.com/service-specifications. Unless otherwise stated, all
capitalized terms used but not defined in this Order Form shall have the meanings given to them in the NEOGOV Services
Agreement.
2.Effectiveness&Modification.Neither Customer nor NEOGOV will be bound by this Ordering Document until it has been signed
by its authorized representative(the"Effective Date").Unless otherwise stated,all SaaS Subscriptions shall commence on the
Effective Date.This Order Form may not be modified or amended except through a written instrument signed by the parties.
3.Summary of Fees.Listed above is a summary of Fees under this Order.Once placed,your order shall be non-cancelable and
the sums paid nonrefundable,except as provided in the Agreement.
4.Order of Precedence.This Ordering Document shall take precedence in the event of direct conflict with the Services Agreement,
applicable Schedules,and Service Specifications.
B. Special Conditions(if any).
1.The second sentence of Section 2.b.of the NEOGOV Services Agreement is replaced in its entirety with the following:
"Thereafter,SaaS Subscriptions shall be automatically renewed up to four(4)successive twelve(12)month terms(each a
"Renewal Term"and together with the Initial Term,the'Term")unless a party delivers to the other party,at least thirty(30)
days prior to the expiration of the Initial Term or the applicable Renewal Term written notice of susch party's intention to not
renew the SaaS Subscriptions,or unless terminated earlier in accordance with this Agreement."
2.This Amended and Restated Order Form terminates and supersedes in its entirety that certain Order Form by the parties as of
July 14,2025.This Amended and Restated Order Form along with the above cited Agreement represent the terms and
conditions associated with these continuing subscriptions.
NEOGOV !M
I.Initial Term:36 months
IN WITNESS WHEREOF,the parties have caused this Order to be executed by their respective duty authorized officers as of the date set forth
below,and consent to the Agreement
Customer Governmentjobs.com,Inc.(DBA"NEOGOV")
Entity Name Jefferson,County of(W A)
Signature. Signature•
Print Name: Print Name
Date Date
Approved as, / , ly:
./ for 09/29/2025
Philip C.Hunsucker,Chief Civil Deputy Prosecuting Auixr.ey Date
2
NEOGOVTM
NEOGOV: Customer Name&Address:
Govemmentjobs.com,Inc.(dba"NEOGOV") Jefferson,County of(WA)
2120 Park PI. 1820 Jefferson St.
El Segundo,CA 90245 Port Townsend,WA 98368
billingljncogov.com
Expiration Date: 2/28/2025 Contact Name: Sarah Melancon
Term:36 months Net 30 payment terms Contact Email: smelanconriIlco jelTerson.wa.us
Fee Summary
Service Description Term Term Fees
FTE:250-299
Insight(IN) Year I $4,012.40
Government Jobs(GJ)
Insight(IN) Year 2 $7,043.40
Government Jobs(GJ)
Insight(IN) Year 3 $10,062.00
Government Jobs(GJ)
Professional Services— Year 1 $2,500.00
Implementation and Training
A. Terms and Conditions
1.Agreement.This Ordering Document and the Services purchased herein are expressly conditioned upon the acceptance by
Customer of the terms of the NEOGOV Services Agreement either affixed hereto or the version most recently published prior
to execution of this Ordering Form available at https://www.neodov.com/service-specifications. Unless otherwise stated, all
capitalized terms used but not defined in this Order Form shall have the meanings given to them in the NEOGOV Services
Agreement.
2.Effectiveness&Modification.Neither Customer nor NEOGOV will be bound by this Ordering Document until it has been signed
by its authorized representative(the"Effective Date").Unless otherwise stated,all SaaS Subscriptions shall commence on the
Effective Date.This Order Form may not be modified or amended except through a written instrument signed by the parties.
3.Summary of Fees.Listed above is a summary of Fees under this Order.Once placed,your order shall be non-cancelable and
the sums paid nonrefundable,except as provided in the Agreement.
4.Order of Precedence.This Ordering Document shall take precedence in the event of direct conflict with the Services Agreement,
applicable Schedules,and Service Specifications.
B. Special Conditions(if any).
1.The second sentence of Section 2.b.of the NEOGOV Services Agreement is replaced in its entirety with the foflowing:
"Thereafter,SaaS Subscriptions shall be automatically renewed for up to four(4)successive twelve(12)month terms(each a
"Renewal Term"and together with the Initial Term,the'Term")unless a party delivers to the other party,at least thirty(30)days
prior to the expiration of the Initial Term or the applicable Renewal Term written notice of such party's intention to not renew the
SaaS Subscriptions,or unless terminated earlier in accordance with this Agreement."
(
N EOGOV.
I Initial Term.36 months
IN WETNESS WHEREOF,the parties have caused this Order to be executed by their respective duly authorized officers as of the date set forth
below,and consent to the Agreement
Customer I Governmentjobs.com,Inc.(DBA"NEOGOV")
Entity Name Jefferson,County of(WA)
Signature Signature
r
Print Name Weal ',5e1 0104-r d (l� Print Namc Michael Burns
Date tell 7/7/2 Date 7.14.25
Approved as to I`n oGof�FG4
2.27 pm,Jun 18 2025
for Dated:06/30/2025
slipC t unst •'er,Chief Civil Deputy Prosecuting Attorney
2