HomeMy WebLinkAboutCONSENT Dosewallips final design 615 Sheridan Street
Port Townsend, WA 98368
ee/Tehson www.JeffersonCountyPublicHealth.org
Public Healt Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Josh Peters, County Administrator
FROM: Pinky Feria Mingo, Environmental Health and Water Quality Director
Tami Pokorny, Natural Resources Program Coordinator
DATE: (2 L+2r (j, ,2c
SUBJECT: Agenda Item — Dosewallips Rocky Brook Final Design, Recreation and
Conservation Office (RCO) Salmon Recovery Funding Board (SRFB) #24-1096
Grant Agreement; July 1, 2025 — July 1, 2027; $286,000.00
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of an Agreement with RCO for the Dosewallips Rocky
Brook Final Design (formerly Wolcott Flats) project RCO SRFB #24-1096 Grant Agreement to develop a
final restoration design; July 1, 2025 — July 1, 2027.
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
The Dosewallips Rocky Brook Final Design RCO SRFB grant supports development of preliminary and final
restoration designs (River Mile 3.4 to 5.8) to follow previous work funded through RCO #21-1024 to
conduct landowner outreach and develop conceptual designs, which are now complete. The new grant
provides for consultant services to address the loss of salmon habitat and restriction of natural channel
migration zone processes. The designs will incorporate a range of actions including engineered log jams
and side channel excavation and enhancement. The project will support additional Dosewallips River
Collaborative meetings and meet with individual landowners.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
Funding for this project is being provided by the RCO SRFB with no match requirement.
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
W Q-25-068
RECOMMENDATION:
JCPH Management recommends BOCC signature for the Dosewallips Rocky Brook Final Design, Recreation
and Conservation Office (RCO) Salmon Recovery Funding Board (SRFB) #24-1096 Grant Agreement;
July 1, 2025 —July 1, 2027
REVIEWED BY:
q/(7 .r
JosIYD. Peters, County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
Always working for a safer and healthier community
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Recreation and Conservation Office,Salmon Recovery Funding Brd Contract No: WQ-25-068
Contract For: Dosewallips Rocky Brook Final Design Term: 7/1/2025 - 7/1/2027
COUNTY DEPARTMENT: Public Health/Environmental Health
Contact Person: Tami Pokomy
Contact Phone: x 498
Contact email: tpokorny@co.jefferson.wa.us
AMOUNT: $286,000 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund# RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO CE WI80 AND CHAPTER 42.23 RCW.
CERTIFIED: t N/A:0 Sept. 12, 2025
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BE DEBA D B ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: E N/A: � Sept. 12,2025
Signatu Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 9/17/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 9/16/2025.
State grant agreement. Hard to change.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
ti WASHINGTON STATE RCO Grant Agreement
Recreation and
Conservation Office
Project Sponsor: Jefferson County Project Number:24-1096P
Project Title: Dosewallips Rocky Brook Final Design Approval Date:07/01/2025
PARTIES OF THE AGREEMENT
This Recreation and Conservation Office Grant Agreement(Agreement) is entered into between the State of Washington by
and through the Salmon Recovery Funding Board (SRFB or funding board) and the Recreation and Conservation Office
(RCO), P.O. Box 40917, Olympia, Washington 98504-0917 and Jefferson County(Sponsor, and primary Sponsor), 615
Sheridan St, Port Townsend, WA 98368, and shall be binding on the agents and all persons acting by or through the parties.
The Sponsor's Unique Entity ID (UEID) Number is FGN7DDMJA7H7.
All Sponsors are equally and independently subject to all the conditions of this Agreement except those conditions that
expressly apply only to the primary Sponsor.
Prior to and during the Period of Performance, per the Applicant Resolution/Authorizations submitted by all Sponsors (and on
file with the RCO),the identified Authorized Representative(s)/Agent(s)have full authority to legally bind the Sponsor(s)
regarding all matters related to the project identified above, including but not limited to, full authority to: (1) sign a grant
application for grant assistance, (2) enter into this Agreement on behalf of the Sponsor(s), including indemnification, as
provided therein, (3) enter any amendments thereto on behalf of Sponsor(s), and (4) make any decisions and submissions
required with respect to the project.Agreements and amendments must be signed by the Authorized Representative/Agent(s)
of all Sponsors, unless otherwise allowed in the AMENDMENTS TO AGREEMENT Section.
A. During the Period of Performance, in order for a Sponsor to change its Authorized Representative/Agent as identified
on the original signed Applicant Resolution/Authorization the Sponsor must provide the RCO a new Applicant
Resolution/Authorization signed by its governing body or a written delegation of authority to sign in lieu of originally
authorized Representative/Agency(s). Unless a new Applicant Resolution/Authorization has been provided,the RCO
shall proceed on the basis that the person who is listed as the Authorized Representative in the last
Resolution/Authorization that RCO has received is the person with authority to bind the Sponsor to the Agreement
(including any amendments thereto) and decisions related to implementation of the Agreement.
B. Amendments After the Period of Performance. RCO reserves the right to request and Sponsor has the obligation to
provide, authorizations and documents that demonstrate any signatory to an amendment has the authority to legally
bind the Sponsor as described in the above Sections.
For the purposes of this Agreement, as well as for grant management purposes with RCO, only the primary Sponsor may act
as a fiscal agent to obtain reimbursements(See PROJECT REIMBURSEMENTS Section).
PURPOSE OF AGREEMENT
This Agreement sets out the terms and conditions by which a grant is made from the State Bldg Const and/or Natural Climate
Solns Acct of the State of Washington. The grant is administered by the Recreation and Conservation Office (RCO).
DESCRIPTION OF PROJECT
Jefferson County will utilize the data and information collected in the assessment and conceptual design phase(RM 3.4 to 5.8
- RCO#21-1024)to develop preliminary and final designs for a pilot project for RM 3.6 to 4.0 to address alteration of the
mainstem and floodplain, the loss of side channel habitat, and the restriction of natural channel migration zone processes.The
goal of the overarching project remains,to restore habitat for Hood Canal summer chum and Chinook salmon to improve
opportunities for spawning, rearing and migration by improving sediment transport, pool formation, in-channel habitat
complexity at flows typical for these targeted salmon life histories. Through a range of actions to include engineered log jams
and side channel excavation and enhancement,the project will 1) promote sediment sorting, bar aggradation, and pool
development, 2) stabilize channel migration to protect riparian plantings, and 3) enhance existing side channel habitats to
promote conveyance and a diversity of side channel habitat types. Designs will incorporate climate-influenced flow and
channel migration projections utilizing a hydraulic model built on 2023 LiDAR and topographic change detection analysis.The
County and contractor will continue to host meetings of the Dosewallips River Collaborative, and with individual landowners, in
order to gather and disseminate information across the Brinnon community and to inform design development.
PERIOD OF PERFORMANCE
The period of performance begins on July 1, 2025(project start date)and ends on July 1, 2027(project end date). No
allowable cost incurred before or after this period is eligible for reimbursement unless specifically provided for by written
amendment or addendum to this Agreement, or specifically provided for by applicable RCWs, WACs, and any applicable RCO
manuals as of the effective date of this Agreement.
RCO: 24-1096 Revision Date: 1/31/2025 Page 1 of 28
JeffCo WQ-25-068
The RCO reserves the right to summarily dismiss any request to amend this Agreement if not made at least 60 days before
the project end date.
STANDARD TERMS AND CONDITIONS INCORPORATED
The Standard Terms and Conditions of the Recreation and Conservation Office attached hereto are incorporated by reference
as part of this Agreement.
LONG-TERM OBLIGATIONS
For this planning project,the sponsor's on-going obligation shall be the same as the period of performance identified in the
Period of Performance section.
PROJECT FUNDING
The total grant award provided for this project shall not exceed$286,000.00.The RCO shall not pay any amount beyond that
approved for grant funding of the project and within the percentage as identified below.The Sponsor shall be responsible for
all total project costs that exceed this amount.The minimum matching share provided by the Sponsor shall be as indicated
below:
Percentage Dollar Amount Source of Funding
SRFB-Puget Sound Acq. & Restoration 100.00% $286,000.00 State
Total Project Cost 100.00% $286,000.00
At the direction of the legislature and RCO best practices, sponsors must utilize the project funds in a timely and efficient
manner in accordance with the project milestones set forth in this Agreement. Projects not aptly progressing towards
completion may have funding rescinded.
FEDERAL FUND INFORMATION
This project is match to the following federal funding source(s)and the same provisions apply as if this project were funded by
the federal funding source(s) as a federal subaward:
Federal Agency: US Environmental Protection Agency
Assistance Listing Number and Name:66.456-PSP
Federal Award Identification Number: CE-01J31901
Federal Fiscal Year: 2017
Federal Award Date:09/08/2017
Total Federal Award: $17,438,600
Federal Award Project Description:This Base Grant is for the Puget Sound National Estuary Program.This backbone
organization role includes: Program level financial management; researching funding opportunities; providing program match
for local and tribal capacity grants; demonstrating sound fiscal management practices;Administering the Partnership's Boards
and partners in the development of the Action Agenda; Supporting direct public engagement; Coordinating and implementing a
strategic science program to support Puget Sound ecosystem recovery; Ecosystem Assessment and Monitoring; and
Reporting on outputs and outcomes.
Sponsor's Indirect Cost Rate: 10.00%of De Minimus base: MTDC, as defined by 2 CFR 200.414(f)
This funding is not research and development(R&D).
If the Sponsor's total federal expenditures are$750,000 or more during the Sponsor's fiscal-year,the Sponsor is required to
have a federal single audit conducted for that year in compliance with 2 C.F.R. Part 200(as updated). The Sponsor must
provide a copy of the final audit report to RCO within nine months of the end of the Sponsor's fiscal year, unless a longer
period is agreed to in advance by the federal agency identified in this section.
Sponsor shall comply with the federal"Omni-circular"(2 C.F.R. Part 200).
RCO may suspend all reimbursements if the Sponsor fails to timely provide a single federal audit;further the RCO reserves
the right to suspend any and all RCO Agreement(s)with the Sponsor if such noncompliance is not promptly cured.
RIGHTS AND OBLIGATIONS INTERPRETED IN LIGHT OF RELATED DOCUMENTS
All rights and obligations of the parties under this Agreement are further specified in and shall be interpreted in light of the
Sponsor's application and the project summary and eligible scope activities under which the Agreement has been approved
and/or amended as well as documents produced in the course of administering the Agreement, including the eligible scope
activities,the milestones report, progress reports, and the final report. Provided,to the extent that information contained in
RCO:24-1096 Revision Date: 1/31/2025 Page 2 of 28
such documents is irreconcilably in conflict with the Agreement, such information shall not be used to vary the terms of the
Agreement, unless the terms in the Agreement are shown to be subject to an unintended error or omission. "Agreement"as
used here and elsewhere in this document, unless otherwise specifically stated, has the meaning set forth in the definitions of
the Standard Terms and Conditions.
AMENDMENTS TO AGREEMENT
Except as provided herein, no amendment(including without limitation, deletions) of this Agreement will be effective unless set
forth in writing signed by all parties. Exception:extensions of the Period of Performance and minor scope adjustments need
only be signed by RCO's director or designee and consented to in writing (including email) by the Sponsor's Authorized
Representative/Agent or Sponsor's designated point of contact for the implementation of the Agreement(who may be a
person other than the Authorized Agent/Representative), unless otherwise provided for in an amendment.This exception does
not apply to a federal government Sponsor or a Sponsor that requests and enters into a formal amendment for extensions or
minor scope adjustments.
It is the responsibility of a Sponsor to ensure that any person who signs an amendment on its behalf is duly authorized to do
so.
Unless otherwise expressly stated in an amendment, any amendment to this Agreement shall be deemed to include all current
federal, state,and local government laws and rules, and policies applicable and active and published in the applicable RCO
manuals or on the RCO website in effect as of the effective date of the amendment,without limitation to the subject matter of
the amendment. Provided, any update in law, rule, policy or a manual that is incorporated as a result of an amendment shall
apply only prospectively and shall not require that an act previously done in compliance with existing requirements be redone.
However, any such amendment, unless expressly stated, shall not extend or reduce the long-term obligation term.
COMPLIANCE WITH APPLICABLE STATUTES, RULES,AND POLICIES
This Agreement is governed by, and the sponsor shall comply with, all applicable state and federal laws and regulations,
applicable RCO manuals as identified below, Exhibits, and any applicable federal program and accounting rules effective as of
the date of this Agreement or as of the effective date of an amendment, unless otherwise provided in the amendment.
Provided, any update in law, rule, policy or a manual that is incorporated as a result of an amendment shall apply only
prospectively and shall not require that an act previously done in compliance with existing requirements be redone unless
otherwise expressly stated in the amendment.
For the purpose of this Agreement, WAC Title 420, SRFB policies shall apply as terms of this Agreement.
For the purpose of this Agreement,the following RCO manuals are deemed applicable and shall apply as terms of this
Agreement:
• Reimbursements-Manual 8
• Salmon Recovery Grants-Manual 18
SPECIAL CONDITIONS
PRELIMINARY DESIGN REVIEW
The SRFB Review Panel conditions this project for review and approval of the preliminary design and design report before the
sponsor submits permits and advances to final design or construction.The design plans and report need to include the
elements specified in Manual 18,Appendix D.The SRFB review panel will provide comments to the sponsor in 30 days or
less,from the time materials are received. Please account for this review timing in your project delivery schedule.
The next iteration of design should include more information on how the design improves habitat suitability for salmonids in the
project area in equal or greater proportion to providing erosion control for the landowner;design development, modeling and
evaluation should focus on how the project affect spawning conditions in this important reach.
SPECIAL CONDITIONS-CULTURAL RESOURCES
CONDITION APPLIES TO THE FOLLOWING AREA(S): Rocky Brook Final Design APE
State-RCO Lead: Survey required pending federal nexus: This agreement requires compliance with Executive Order
21-02 and may receive a federal permit or funding in the future. RCO has completed initial consultation for this project and
a cultural resources survey is required for any project actions that will take place prior to engagement of a lead federal
agency. RCO will defer to the federal lead agency for their permitted/funded project actions once evidence of compliance
with Section 106 of the National Historic Preservation Act as defined by the federal lead agency is provided.The cultural
resources survey must include documentation of any above or below ground archaeological resources as well as any
possible historic structures or buildings that may be affected by the project.Archaeological monitoring of any proposed
RCO: 24-1096 Revision Date: 1/31/2025 Page 3 of 28
geotechnical borings, investigations, or test pits may be included as part of the cultural resources survey.The Sponsor
must submit the results of the cultural resources survey to RCO and receive a notice of cultural resources completion.
Ground disturbance started without approval will be considered a breach of contract. If archaeological or historic materials
are discovered while conducting ground disturbing activities,work in the immediate vicinity must stop and the Sponsor
must ensure compliance with the provisions found in this agreement. All cultural resources work must meet reporting
guidelines outlined by the Department of Archaeology and Historic Preservation.
AGREEMENT CONTACTS
The parties will provide all written communications and notices under this Agreement to either or both the mail address and/or
the email address listed below:
Sponsor Project Contact RCO Contact
Tami Pokomy Josh Lambert
Natural Resources Program Coor Outdoor Grants Manager
PO Box 1220 PO Box 40917
Port Townsend,WA 98368 Olympia,WA 98504-0917
tpokorny@co.jefferson.wa.us Josh.Lambert@rco.wa.gov
These addresses and contacts shall be effective until receipt by one party from the other of a written notice of any change.
Unless otherwise provided for in this Agreement, decisions relating to the Agreement must be made by the Authorized
Representative/Agent,who may or may not be the Project Contact for purposes of notices and communications.
ENTIRE AGREEMENT
This Agreement, with all amendments and attachments, constitutes the entire Agreement of the parties. No other
understandings, oral or otherwise, regarding this Agreement shall exist or bind any of the parties.
EFFECTIVE DATE
Unless otherwise provided for in this Agreement, this Agreement,for Project 24-1096, shall become effective and binding on
the date signed by both the sponsor and the RCO's authorized representative,whichever is later(Effective Date).
Reimbursements for eligible and allowable costs incurred within the period of performance identified in the PERIOD OF
PERFORMANCE Section are allowed only when this Agreement is fully executed and an original is received by RCO.
The Sponsor has read,fully understands, and agrees to be bound by all terms and conditions as set forth in this Agreement
and the STANDARD TERMS AND CONDITIONS OF THE RCO GRANT AGREEMENT. The signatories listed below
represent and warrant their authority to bind the parties to this Agreement.
Jefferson County
By: Date:
Name(printed): Heidi Eisenhour
Approved form only:
Title: Chair, Board of County Commissioners
9/7241- for 09/16/2025
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
State of Washington Recreation and Conservation Office
On behalf of the Salmon Recovery Funding Board(SRFB or funding board)
For By: Date:
Megan Duffy
Director
Recreation and Conservation Office
RCO:24-1096 Revision Date: 1/31/2025 Page 4 of 28
Pre-approved as to form:
741 .-.V5,/Yo...(f.
By: Date: 01/31/2025
Assistant Attorney General
RCO: 24-1096 Revision Date: 1/31/2025 Page 5 of 28
WASHINGTON STATE RCO Grant Agreement
Recreation and
Conservation Office
Project Sponsor: Jefferson County Project Number:24-1096P
Project Title: Dosewallips Rocky Brook Final Design Approval Date:07/01/2025
Eligible Scope Activities
ELIGIBLE SCOPE ACTIVITIES
Planning Metrics
Worksite#1, Dosewallips Rocky Brook Final Design
Targeted salmonid ESU/DPS(A.23): Chinook Salmon-Puget Sound ESU, Chum
Salmon-Hood Canal Summer-run ESU, Coho
Salmon-Puget Sound/Strait of Georgia ESU,
Steelhead-Puget Sound DPS
Targeted species(non-ESU species): None
Area Encompassed(acres)(B.0.b.1): 9.0
Miles of Stream and/or Shoreline Affected (B.0.b.2): 0.45
Design for Salmon restoration
Preliminary design(B.1.b.11.a RCO)
Project identified in a Plan or Watershed Assessment. (1220) -Guidance for Prioritizing Salmonid Stocks,
(B.1.b.11.a): Issues, and Actions for the Hood Canal
Coordinating Council,
https://hcccwagov.app.box.com/s/ruOlxmw6q5yg
a4b2c5mo9f19km5bvxkt-2024 HCLE Call for
Projects
Priority in Recovery Plan(1222) (B.1.b.11.b): This document provides guidance about priorities
for salmonid recovery actions for the Hood Canal
Coordinating Council(HCCC)and identified the
Dosewallips summer chum subpopulation is its
third highest priority.
Final design and permitting (B.1.b.11.a RCO)
Project Identified in a Plan or Watershed Assessment. (1221) -Guidance for Prioritizing Salmonid Stocks,
(B.1.b.11.a): Issues,and Actions for the Hood Canal
Coordinating Council,
https://hcccwagov.app.box.com/s/ruOlxmw6q5yg
a4b2c5mo9f19km5bvxkt-2024 HCLE Call for
Projects
Priority in Recovery Plan (1223) (B.1.b.11.b): This document provides guidance about priorities
for salmonid recovery actions for the Hood Canal
Coordinating Council (HCCC)and identified the
Dosewallips summer chum subpopulation is its
third highest priority.
Restoration Planning And Coordination Project
Conducting habitat restoration scoping and feasibility studies
(B.1.b.8)
Project Identified in a Plan or Watershed Assessment(B.1.b.8.a): -Guidance for Prioritizing Salmonid Stocks,
Issues,and Actions for the Hood Canal
Coordinating Council,
https://hcccwagov.app.box.com/s/ruOlxmw6q5yg
a4b2c5mo9f19km5bvxkt-2024 HCLE Call for
Projects
Priority in Recovery Plan (B.1.b.8.b) (1211): This document provides guidance about priorities
for salmonid recovery actions for the Hood Canal
Coordinating Council(HCCC)and identified the
Dosewallips summer chum subpopulation is its
third highest priority.
Name and Description of Plan(2299): In June 2024,Jefferson County and Natural
RCO: 24-1096 Revision Date: 1/31/2025 Page 6 of 28
Systems Design completed the first draft of a
Resiliency Plan for the Rocky Brook Reach with
existing funds(attached).
Salmonid Habitat Assessment/Inventory
Habitat surveys(B.2.d)
Acres of habitat assessed (B.2.d.2): 15.0
Amount Of Habitat Assessed That Needed Restoration (B.2.d.3): 9.0
Type of Habitat Assessment(B.2.d.1): Floodplain mapping, Forest inventories, Invasive
species, Riparian condition,Wetlands
Landowner willingness inventory
Document Name(1224): Meeting summaries from Dosewallips River
Collaborative and Rocky Brook Reach
neighborhood meetings.
Number of landowers contacted: 25
Cultural Resources
Cultural resources
Agency Indirect Costs
Agency Indirect
RCO: 24-1096 Revision Date: 1/31/2025 Page 7 of 28
—r WASHINGTON STATE RCO Grant Agreement
Recreation and
Conservation Office
Project Sponsor: Jefferson County Project Number:24-1096P
Project Title: Dosewallips Rocky Brook Final Design Approval Date:07/01/2025
Project Milestones
PROJECT MILESTONE REPORT
Complete Milestone Target Date Comments/Description
Project Start 07/01/2025
RFP Complete/Consultant Hired 10/01/2025
Data Gathering Started 10/01/2025
Progress Report Due 12/31/2025
Cultural Resources 03/01/2026 Submit CR survey, completed as part of 18-1228,
to RCO for consultation at least 90 days prior to
any ground disturbance
Applied for Permits 06/01/2026
Preliminary Design to RCO 06/01/2026 Submit to RCO for Review Panel review
Progress Report Due 06/30/2026
Annual Project Billing Due 06/30/2026
Special Conditions Met 08/01/2026 Review Panel approval of preliminary design
Progress Report Due 12/31/2026
Final Design to RCO 12/31/2026
Final Report Due 07/01/2027
Final Billing Due 07/01/2027
Agreement End Date 07/01/2027
RCO:24-1096 Revision Date: 1/31/2025 Page 8 of 28
WASHINGTON STATE RCO Grant Agreement
Recreation and
Conservation Office
Project Sponsor: Jefferson County Project Number:24-1096P
Project Title: Dosewallips Rocky Brook Final Design Approval Date:07/01/2025
Standard Terms and Conditions of the Recreation and
Conservation Office
Table of Contents
STANDARD TERMS AND CONDITIONS EFFECTIVE DATE 10
CITATIONS, HEADINGS AND DEFINITIONS 10
PERFORMANCE BY THE SPONSOR 12
ASSIGNMENT 13
RESPONSIBILITY FOR PROJECT 13
INDEMNIFICATION 13
INDEPENDENT CAPACITY OF THE SPONSOR 14
CONFLICT OF INTEREST 14
COMPLIANCE WITH APPLICABLE LAW 14
ARCHAEOLOGICAL AND CULTURAL RESOURCES 15
RECORDS 16
PROJECT FUNDING 16
PROJECT REIMBURSEMENTS 16
ADVANCE PAYMENTS 17
RECOVERY OF PAYMENTS 18
COVENANT AGAINST CONTINGENT FEES 18
INCOME(AND FEES)AND USE OF INCOME 18
PROCUREMENT REQUIREMENTS 18
TREATMENT OF EQUIPMENT AND ASSETS 19
RIGHT OF INSPECTION 19
STEWARDSHIP AND MONITORING 19
PROVISIONS FOR FEDERAL SUBAWARDS 20
PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS 22
PROVISIONS FOR PUGET SOUND ACQUISITION AND RESTORATION PROJECTS 22
ORDER OF PRECEDENCE 25
LIMITATION OF AUTHORITY 26
WAIVER OF DEFAULT 26
APPLICATION REPRESENTATIONS—MISREPRESENTATIONS OR INACCURACY OR BREACH 26
SPECIFIC PERFORMANCE 26
TERMINATION AND SUSPENSION 26
DISPUTE HEARING 27
ATTORNEYS' FEES 28
GOVERNING LAWNENUE 28
SEVERABILITY 28
END OF STANDARD TERMS AND CONDITIONS 28
RCO: 24-1096 Revision Date: 1/31/2025 Page 9 of 28
STANDARD TERMS AND CONDITIONS EFFECTIVE DATE
This document sets forth the Standard Terms and Conditions of the Recreation and Conservation Office as of 07/08/2025.
CITATIONS, HEADINGS AND DEFINITIONS
A. Any citations referencing specific documents refer to the current version on the effective date of this Agreement or the
effective date of any amendment thereto.
B. Headings used in this Agreement are for reference purposes only and shall not be considered a substantive part of
this Agreement.
C. Definitions.As used throughout this Agreement,the following terms shall have the meaning set forth below:
Agreement,terms of the Agreement,or project agreement—The document entitled"RCO GRANT AGREEMENT"
accepted by all parties to the present project and transaction, including without limitation the Standard Terms and
Conditions of the RCO Grant Agreement, all exhibits, attachments, addendums, amendments, and applicable
manuals, and any intergovernmental agreements, and/or other documents that are incorporated into the Agreement
subject to any limitations on their effect under this Agreement.
applicable manual(s), manual—A manual designated in this Agreement to apply as terms of this Agreement,
subject(if applicable)to substitution of the"RCO director"for the term"board"in those manuals where the project is
not approved by or funded by the referenced board, or a predecessor to the board.
applicable WAC(s)—Designated chapters or provisions of the Washington Administrative Code that apply by their
terms to the type of grant in question or are deemed under this Agreement to apply as terms of the Agreement,
subject to substitution of the"RCO director'for the term"board"or"agency"in those cases where the RCO has
contracted to or been delegated to administer the grant program in question.
applicant—Any party, prior to becoming a Sponsor,who meets the qualifying standards/eligibility requirements for
the grant application or request for funds in question.
application—The documents and other materials that an applicant submits to the RCO to support the applicant's
request for grant funds;this includes materials required for the"Application"in the RCO's automated project
information system, and other documents as noted on the application checklist including but not limited to legal
opinions, maps, plans, evaluation presentations and scripts.
Authorized Representative/Agent—A Sponsor's agent(employee, political appointee, elected person, etc.)
authorized to be the signatory of this Agreement and any amendments requiring a Sponsor's signature.This person
has the signature authority to bind the Sponsor to this Agreement,grant, and project.
C.F.R.—Code of Federal Regulations
completed project or project completion—The status of a project when all of the following have occurred:
• The grant funded project has been inspected by the RCO and the RCO has determined that all scopes of
work to implement the project have been completed satisfactorily.
• A final project report is submitted to and accepted by RCO.
• Any needed amendments to the Agreement have been entered by the Sponsor and RCO and have been
delivered to the RCO.
• A final reimbursement request has been delivered to and paid by RCO.
• Documents affecting property rights(including RCO's as may apply)and any applicable notice of grant, have
been recorded (as may apply).
contractor—An entity that receives a contract from a Sponsor related to performance of work or another obligation
under this Agreement.
Cultural Resources—Archaeological or historic archaeological sites, historic buildings/structures, and cultural or
sacred places.
director—The chief executive officer of the Recreation and Conservation Office or that person's designee.
effective date—The date when the signatures of all parties to this agreement are present in the agreement.
equipment—Tangible personal property(including information technology systems)having a useful service life of
more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level
RCO:24-1096 Revision Date: 1/31/2025 Page 10 of 28
established by the Sponsor or$5,000(2 C.F.R. Part 200(as updated)).
funding board or board—The Washington State Recreation and Conservation Funding Board,or the Washington
State Salmon Recovery Funding Board. Or both as may apply.
Funding Entity—the entity that approves the project that is the subject to this Agreement.
grant program—The source of the grant funds received. May be an account in the state treasury, or a grant category
within a larger grant program,or a federal source.
indirect cost—Costs incurred for a common or joint purpose benefitting more than one cost objective, and not
readily assignable to the cost objectives specifically benefitted,without effort disproportionate to the results achieved
(2 C.F.R. 200 as updated).
long-term obligations—Sponsor's obligations after the project end date, as specified in the Agreement and manuals
and other exhibits as may apply.
landowner agreement—An agreement that is required between a Sponsor and landowner for projects located on
land not owned,or otherwise controlled, by the Sponsor.
match or matching share—The portion of the total project cost provided by the Sponsor.
milestone—An important event with a defined date to track an activity related to implementation of a funded project
and monitor significant stages of project accomplishment.
Office—Means the Recreation and Conservation Office or RCO.
pass-through entity—A non-Federal entity that provides a subaward to a subrecipient to carry out part of a Federal
program(2 CFR 200 (as updated)). If this Agreement is a federal subaward, RCO is the pass-through entity.
period of performance—The period beginning on the project start date and ending on the project end date.
planning project-A project that results in one or more of the following: 1)a study, a plan, assessment, project
design, inventory, construction plans and specifications, and permits; or 2)a project that provides money to facilitate
the work of an organization engaged in planning and coordination, or resource stewardship.
pre-agreement cost—A project cost incurred before the period of performance.
primary Sponsor—The Sponsor who is not a secondary Sponsor and who is specifically identified in the Agreement
as the entity to which RCO grants funds to and authorizes and requires to administer the grant.Administration
includes but is not limited to acting as the fiscal agent for the grant(e.g. requesting and accepting reimbursements,
submitting reports). Primary Sponsor includes its officers,employees, agents and successors.
project—The undertaking that is funded by this Agreement either in whole or in part with funds administered by
RCO.
project area—The area consistent with the geographic limits of the scope of work of the project and subject to
project agreement requirements. For restoration projects,the project area must include the physical limits of the
project's final site plans or final design plans. For acquisition projects,the project area must include the area
described by the legal description of the properties acquired for or committed to the project.
project completion or completed project—The status of a project when all of the following have occurred:
• The grant funded project has been inspected by the RCO and the RCO has determined that all scopes of
work to implement the project have been completed satisfactorily.
• A final project report is submitted to and accepted by RCO.
• Any needed amendments to the Agreement have been entered by the Sponsor and RCO and have been
delivered to the RCO.
• A final reimbursement request has been delivered to and paid by RCO.
• Documents affecting property rights(including RCO's as may apply)and any applicable notice of grant, have
been recorded (as may apply).
project cost—The total allowable costs incurred under this Agreement and all required match share and voluntary
committed matching share, including third-party contributions (see also 2 C.F.R. Part 200(as updated))for federally
funded projects).
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project end date—The specific date identified in the Agreement on which the period of performance ends, as may
be changed by amendment.This date is not the end date for any long-term obligations.
project start date—The specific date identified in the Agreement on which the period of performance starts.
RCO—Recreation and Conservation Office—The state agency that administers the grant that is the subject of this
Agreement. RCO includes the director and staff.
RCW—Revised Code of Washington
reimbursement—RCO's payment of funds from eligible and allowable costs that have already been paid by the
Sponsor per the terms of the Agreement.
renovation project—A project intended to improve an existing site or structure in order to increase its useful service
life beyond current expectations or functions.This does not include maintenance activities to maintain the facility for
its originally expected useful service life.
secondary Sponsor—One of two or more Sponsors who is not a primary Sponsor. Only the primary Sponsor may
be the fiscal agent for the project.
Sponsor—A Sponsor is an organization that is listed in and has signed this Agreement.
Sponsor Authorized Representative/Agent—A Sponsor's agent(employee, political appointee, elected person,
etc.) authorized to be the signatory of this Agreement and any amendments requiring a Sponsor signature.This
person has the signature authority to bind the Sponsor to this Agreement, grant, and project.
SRFB—Salmon Recovery Funding Board
subaward—Funds allocated to the RCO from another organization,for which RCO makes available to or assigns to
another organization via this Agreement.Also, a subaward may be an award provided by a pass-through entity to a
subrecipient for the subrecipient to carry out part of any award received by the pass-through entity. It does not include
payments to a contractor or payments to an individual that is a beneficiary of a federal or other program.A subaward
may be provided through any form of legal agreement, including an agreement that the pass-through entity considers
a contract.Also see 2 C.F.R. Part 200(as updated). For federal subawards,a subaward is for the purpose of carrying
out a portion of a Federal award and creates a federal assistance relationship with the subrecipient(2 C.F.R. Part 200
(as updated)). If this Agreement is a federal subaward,the subaward amount is the grant program amount in the
Project Funding Section.
subrecipient—Subrecipient means an entity that receives a subaward. For non-federal entities receiving federal
funds, a subrecipient is an entity that receives a subaward from a pass-through entity to carry out part of a federal
program; but does not include an individual that is a beneficiary of such program.A subrecipient may also be a
recipient of other federal awards directly from a federal awarding agency(2 C.F.R. Part 200(as updated)). If this
Agreement is a federal subaward,the Sponsor is the subrecipient.
tribal consultation—Outreach, and consultation with one or more federally recognized tribes(or a partnership or
coalition or consortium of such tribes, or a private tribal enterprise)whose rights will or may be significantly affected
by the proposed project.This includes sharing with potentially-affected tribes the scope of work in the grant and
potential impacts to natural areas, natural resources, and the built environment by the project. It also includes
responding to any tribal request from such tribes and considering tribal recommendations for project implementation
which may include not proceeding with parts of the project, altering the project concept and design, or relocating the
project or not implementing the project,all of which RCO shall have the final approval of.
useful service life—Period during which a built asset, equipment, or fixture is expected to be useable for the
purpose it was acquired, installed, developed,and/or renovated, or restored per this Agreement.
WAC—Washington Administrative Code.
PERFORMANCE BY THE SPONSOR
The Sponsor shall undertake the project as described in this Agreement, and in accordance with the Sponsor's proposed
goals and objectives described in the application or documents submitted with the application, all as finally approved by the
RCO (to include any RCO approved changes or amendments thereto).All submitted documents are incorporated by this
reference as if fully set forth herein.
Timely completion of the project and submission of required documents, including progress and final reports, is important.
Failure to meet critical milestones or complete the project, as set out in this Agreement, is a material breach of the Agreement.
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ASSIGNMENT
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the Sponsor without
prior written approval of the RCO. Sponsor shall not sell,give, or otherwise assign to another party any property right, or alter
a conveyance (see below)for the project area acquired with this grant without prior approval of the RCO.
RESPONSIBILITY FOR PROJECT
Although RCO administers the grant that is the subject of this Agreement,the project itself remains the sole responsibility of
the Sponsor.The RCO and Funding Entity(if different from the RCO) undertakes no responsibilities to the Sponsor,or to any
third party, other than as is expressly set out in this Agreement.
The responsibility for the implementation of the project is solely that of the Sponsor,as is the responsibility for any claim or suit
of any nature by any third party related in any way to the project.When a project has more than one Sponsor, any and all
Sponsors are equally responsible for the project and all post-completion stewardship responsibilities and long-term obligations
unless otherwise stated in this Agreement.
The RCO, its employees, assigns, consultants and contractors, and members of any funding board or advisory committee or
other RCO grant review individual or body, have no responsibility for reviewing, approving, overseeing or supervising design,
construction, or safety of the project and leaves such review, approval,oversight and supervision exclusively to the Sponsor
and others with expertise or authority. In this respect,the RCO, its employees, assigns, consultants and contractors,and any
funding board or advisory committee or other RCO grant review individual or body will act only to confirm at a general, lay
person, and nontechnical level, solely for the purpose of project eligibility and payment and not for safety or suitability,that the
project apparently is proceeding or has been completed as per the Agreement.
INDEMNIFICATION
The Sponsor shall defend, indemnify, and hold the State and its officers and employees harmless from all claims, demands,or
suits at law or equity arising in whole or in part from the actual or alleged acts, errors, omissions or negligence in connection
with this Agreement(including without limitation all work or activities thereunder), or the breach of any obligation under this
Agreement by the Sponsor or the Sponsor's agents, employees,contractors, subcontractors,or vendors,of any tier,or any
other persons for whom the Sponsor may be legally liable.
Provided that nothing herein shall require a Sponsor to defend or indemnify the State against and hold harmless the State
from claims, demands or suits based solely upon the negligence of the State, its employees and/or agents for whom the State
is vicariously liable.
Provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the Sponsor or the
Sponsor's agents or employees, and(b)the State, or its employees or agents the indemnity obligation shall be valid and
enforceable only to the extent of the Sponsor's negligence or its agents, or employees.
As part of its obligations provided above, the Sponsor specifically assumes potential liability for actions brought by the
Sponsor's own employees or its agents against the State and, solely for the purpose of this indemnification and defense,the
Sponsor specifically waives any immunity under the state industrial insurance law, RCW Title 51. Sponsor's waiver of
immunity under this provision extends only to claims against Sponsor by lndemnitee RCO, and does not include, or extend to,
any claims by Sponsor's employees directly against Sponsor.
Sponsor shall ensure that any agreement relating to this project involving any contractors, subcontractors and/or vendors of
any tier shall require that the contracting entity indemnify, defend,waive RCW 51 immunity, and otherwise protect the State as
provided herein as if it were the Sponsor. This shall not apply to a contractor or subcontractor is solely donating its services to
the project without compensation or other substantial consideration.
The Sponsor shall also defend, indemnify,and hold the State and its officers and employees harmless from all claims,
demands,or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other
allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how,copyright rights or
inventions by the Sponsor or the Sponsor's agents, employees, contractors, subcontractors or vendors, of any tier,or any
other persons for whom the Sponsor may be legally liable, in performance of the work under this Agreement or arising out of
any use in connection with the Agreement of methods, processes, designs, information or other items furnished or
communicated to the State, its agents, officers and employees pursuant to the Agreement. Provided,this indemnity shall not
apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how,copyright rights or inventions resulting from the State's, its agents', officers' and
employees'failure to comply with specific written instructions regarding use provided to the State, its agents, officers and
employees by the Sponsor, its agents, employees, contractors, subcontractors or vendors, of any tier, or any other persons for
whom the Sponsor may be legally liable.
The funding board and RCO are included within the term State, as are all other agencies, departments, boards,councils,
committees, divisions, bureaus, offices, societies, or other entities of state government.
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INDEPENDENT CAPACITY OF THE SPONSOR
The Sponsor and its employees or agents performing under this Agreement are not officers, employees or agents of the RCO
or Funding Entity.The Sponsor will not hold itself out as nor claim to be an officer, employee or agent of the RCO or the
Funding Entity, or of the state of Washington, nor will the Sponsor make any claim of right, privilege or benefit which would
accrue to an employee under RCW 41.06.
The Sponsor is responsible for withholding and/or paying employment taxes, insurance, or deductions of any kind required by
federal, state, and/or local laws.
CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, RCO may, in its sole discretion, by written
notice to the Sponsor terminate this Agreement if it is found after due notice and examination by RCO that there is a violation
of the Ethics in Public Service Act, RCW 42.52; or any similar statute involving the Sponsor in the procurement of, or
performance under,this Agreement.
In the event this Agreement is terminated as provided herein, RCO shall be entitled to pursue the same remedies against the
Sponsor as it could pursue in the event of a breach of the Agreement by the Sponsor.The rights and remedies of RCO
provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or this
Agreement.
COMPLIANCE WITH APPLICABLE LAW
In implementing the Agreement,the Sponsor shall comply with all applicable federal, state, and local laws(including without
limitation all applicable ordinances, codes, rules, and regulations). Such compliance includes,without any limitation as to other
applicable laws,the following laws:
A. Nondiscrimination Laws.The Sponsor shall comply with all applicable federal, state, and local nondiscrimination
laws and/or policies, including but not limited to:the Americans with Disabilities Act; Civil Rights Act; and the Age
Discrimination Employment Act(if applicable). In the event of the Sponsor's noncompliance or refusal to comply with
any nondiscrimination law or policy,the Agreement may be rescinded, cancelled, or terminated in whole or in part,
and the Sponsor may be declared ineligible for further grant awards from the RCO or Funding Entity.The Sponsor is
responsible for any and all costs or liability arising from the Sponsor's failure to so comply with applicable law. Except
where a nondiscrimination clause required by a federal funding agency is used,the Sponsor shall insert the following
nondiscrimination clause in each contract for construction of this project: "During the performance of this contract,the
contractor agrees to comply with all federal and state nondiscrimination laws, regulations and policies."
B. Secular Use of Funds. No funds awarded under this grant may be used to pay for any religious activities,worship, or
instruction,or for lands and facilities for religious activities,worship, or instruction. Religious activities,worship,or
instruction may be a minor use of the grant supported recreation and conservation land or facility.
C. Wages and Job Safety.The Sponsor agrees to comply with all applicable laws, regulations, and policies of the
United States and the State of Washington or other jurisdiction which affect wages and job safety.The Sponsor
agrees when state prevailing wage laws(RCW 39.12)are applicable,to comply with such laws,to pay the prevailing
rate of wage to all workers, laborers,or mechanics employed in the performance of any part of this contract,and to
file a statement of intent to pay prevailing wage with the Washington State Department of Labor and Industries as
required by RCW 39.12.40.The Sponsor also agrees to comply with the provisions of the rules and regulations of the
Washington State Department of Labor and Industries.
1) Pursuant to RCW 39.12.040(1)(a), all contractors and subcontractors shall submit to Sponsor a statement of
intent to pay prevailing wages if the need to pay prevailing wages is required by law. If a contractor or
subcontractor intends to pay other than prevailing wages, it must provide the Sponsor with an affirmative
statement of the contractor's or subcontractor's intent. Unless required by law,the Sponsor is not required to
investigate a statement regarding prevailing wage provided by a contractor or subcontractor.
D. Restrictions on Grant Use. No part of any funds provided under this grant shall be used,other than for normal and
recognized executive-legislative relationships,for publicity or propaganda purposes, or for the preparation,
distribution, or use of any kit, pamphlet, booklet, publication, radio,television,or video presentation designed to
support or defeat legislation pending before the U.S. Congress or any state legislature. No part of any funds provided
under this grant shall be used to pay the salary or expenses of any Sponsor,or agent acting for such Sponsor, related
to any activity designed to influence legislation or appropriations pending before the U.S. Congress or any state
legislature.
E. Debarment and Certification. By signing the Agreement with RCO, the Sponsor certifies that neither it nor its
principals nor any other lower tier participant are presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from participation in this transaction by Washington State Labor and Industries.
Further,the Sponsor agrees not to enter into any arrangements or contracts related to this Agreement with any party
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that is on Washington State Department of Labor and Industries'"Debarred Contractor List."
ARCHAEOLOGICAL AND CULTURAL RESOURCES
A. Project Review. RCO facilitates the review of projects for potential impacts to archaeology and cultural resources,
except as those listed below.The Sponsor shall follow RCO guidance and directives to assist it with such review as
may apply.
1) Projects occurring on State/Federal Lands: Archaeological and cultural resources compliance for projects
occurring on State or Federal Agency owned or managed lands,will be the responsibility of the respective
agency, regardless of sponsoring entity type. Prior to ground disturbing work or alteration of a potentially
historic or culturally significant structure,or release of final payments on an acquisition,the Sponsor must
provide RCO all documentation acknowledging and demonstrating that the applicable archaeological and
cultural resources responsibilities of such state or federal landowner or manager has been conducted.
B. Termination. RCO retains the right to terminate a project due to anticipated or actual impacts to archaeology and
cultural resources.
C. Notice To Proceed. No work shall commence in the project area until RCO has provided a notice of cultural resources
completion. RCO may require on-site monitoring for impacts to archaeology and cultural resources during any
demolition, construction, land clearing, restoration, or repair work, and may direct that work stop to minimize, mitigate,
or avoid impacts to archaeology and cultural resource impacts or concerns. All cultural resources requirements for
non ground disturbing projects(such as acquisition or planning projects) must be met prior to final reimbursement.
D. Compliance and Indemnification.At all times,the Sponsor shall take reasonable action to avoid, minimize, or mitigate
adverse effects to archaeological and historic resources in the project area, and comply with any RCO direction for
such minimization and mitigation.All federal or state cultural resources requirements under Governor's Executive
Order 21-02 and the National Historic Preservation Act, and the State Environmental Policy Act and the National
Environmental Policy Act, and any local laws that may apply, must be completed prior to the start of any work on the
project site.The Sponsor must agree to indemnify and hold harmless the State of Washington in relation to any claim
related to historical or cultural artifacts discovered, disturbed,or damaged due to the project funded under this
Agreement. Sponsor shall comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable
local, state, and federal laws protecting cultural resources and human remains.
E. Costs associated with project review and evaluation of archeology and cultural resources are eligible for
reimbursement under this agreement. Costs that exceed the budget grant amount shall be the responsibility of the
Sponsor.
F. Inadvertent Discovery Plan.The Sponsor shall request, review,and be bound by the RCO Inadvertent Discovery
Plan, and:
1) Keep the IDP at the project site.
2) Make the IDP readily available to anyone working at the project site.
3) Discuss the IDP with staff and contractors working at the project site.
4) Implement the IDP when cultural resources or human remains are found at the project site.
G. Inadvertent Discovery
1) If any archaeological or historic resources are found while conducting work under this Agreement,the
Sponsor shall immediately stop work and notify RCO,the Department of Archaeology and Historic
Preservation at(360)586-3064, and any affected Tribe, and stop any activity that may cause further
disturbance to the archeological or historic resources.
2) If any human remains are found while conducting work under this Agreement, Sponsor shall immediately
stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, and then
RCO,all in the most expeditious manner, and stop any activity that may cause disturbance to the remains.
Sponsor shall secure the area of the find will and protect the remains from further disturbance until the State
provides a new notice to proceed.
a) Any human remains discovered shall not be touched, moved, or further disturbed unless directed by
the Department of Archaeology and Historic Preservation (DAHP).
b) The county medical examiner/coroner will assume jurisdiction over the human skeletal remains and
make a determination of whether those remains are forensic or non-forensic. If the county medical
examiner/coroner determines the remains are non-forensic,then they will report that finding to the
Department of Archaeology and Historic Preservation(DAHP)who will then take jurisdiction over
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the remains.The DAHP will notify any appropriate cemeteries and all affected tribes of the find.The
State Physical Anthropologist will make a determination of whether the remains are Indian or Non-
Indian and report that finding to any appropriate cemeteries and the affected tribes.The DAHP will
then handle all consultation with the affected parties as to the future preservation,excavation,and
disposition of the remains.
RECORDS
A. Digital Records. If requested by RCO,the Sponsor must provide a digital file(s)of the project property and funded
project site in a format specified by the RCO.
B. Maintenance and Retention.The Sponsor shall maintain books, records, documents, data and other records
relating to this Agreement and performance of the services described herein, including but not limited to accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in
the performance of this Agreement. Sponsor shall retain such records for a period of nine years from the date RCO
deems the project complete, as defined in the PROJECT REIMBURSEMENTS Section. If any litigation,claim or audit
is started before the expiration of the nine(9)year period,the records shall be retained until all litigation, claims, or
audit findings involving the records have been resolved.
C. Access to Records and Data.At no additional cost,the records relating to the Agreement, including materials
generated under the Agreement, shall be subject at all reasonable times to inspection, review or audit by RCO,
personnel duly authorized by RCO,the Office of the State Auditor, and federal and state officials so authorized by
law, regulation or agreement.This includes access to all information that supports the costs submitted for payment
under the grant and all findings,conclusions, and recommendations of the Sponsor's reports, including computer
models and methodology for those models.
D. Public Records. Sponsor acknowledges that the RCO is subject to RCW 42.56 and that this Agreement and any
records Sponsor submits or has submitted to the State shall be a public record as defined in RCW 42.56. RCO
administers public records requests per WAC 286-06 and 420-04(which ever applies).Additionally,the Sponsor
agrees to disclose any information in regards to the expenditure of that funding as if the project sponsor were subject
to the requirements of chapter 42.56 RCW. By submitting any record to the State, Sponsor understands that the State
may be requested to disclose or copy that record under the state public records law, currently codified at RCW 42.56.
The Sponsor warrants that it possesses such legal rights as are necessary to permit the State to disclose and copy
such record to respond to a request under state public records laws.The Sponsor hereby agrees to release the State
from any claims arising out of allowing such review or copying pursuant to a public records act request, and to
indemnify against any claims arising from allowing such review or copying and pay the reasonable cost of state's
defense of such claims.
PROJECT FUNDING
A. Authority.This Agreement and funding is made available to Sponsor through the RCO.
B. Additional Amounts. The RCO or Funding Entity shall not be obligated to pay any amount beyond the dollar amount
as identified in this Agreement, unless an additional amount has been approved in advance by the RCO director and
incorporated by written amendment into this Agreement.
C. Before the Agreement. No expenditure made,or obligation incurred, by the Sponsor before the project start date
shall be eligible for grant funds, in whole or in part, unless specifically provided for by the RCO director, such as a
waiver of retroactivity or program specific eligible pre-Agreement costs. For reimbursements of such costs,this
Agreement must be fully executed and an original received by RCO.The dollar amounts identified in this Agreement
may be reduced as necessary to exclude any such expenditure from reimbursement.
D. Requirements for Federal Subawards. Pre-Agreement costs before the federal award date in the FEDERAL FUND
INFORMATION Section are ineligible unless approved by the federal award agency(2 C.F.R§200.458 (2013)).
E. After the Period of Performance. No expenditure made, or obligation incurred,following the period of performance
shall be eligible, in whole or in part,for grant funds hereunder. In addition to any remedy the RCO or Funding Entity
may have under this Agreement,the grant amounts identified in this Agreement shall be reduced to exclude any such
expenditure from participation.
PROJECT REIMBURSEMENTS
A. Reimbursement Basis.This Agreement is administered on a reimbursement basis per WAC 286-13 and/or 420-12,
whichever has been designated to apply. Only the primary Sponsor may request reimbursement for eligible and
allowable costs incurred during the period of performance. The primary Sponsor may request reimbursement only
after(1)this Agreement has been fully executed and (2)the Sponsor has remitted payment to its vendors. RCO will
authorize disbursement of project funds only on a reimbursable basis at the percentage as defined in the PROJECT
FUNDING Section. Reimbursement shall not be approved for any expenditure not incurred by the Sponsor, or for a
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donation used as part of its matching share. RCO does not reimburse for donations.All reimbursement requests must
include proper documentation of expenditures as required by RCO.
B. Reimbursement Request Frequency.The primary Sponsor is required to submit a reimbursement request to RCO,
at a minimum for each project at least once a year for reimbursable activities occurring between July 1 and June 30 or
as identified in the milestones. Sponsors must refer to the most recent applicable RCO manuals and this Agreement
regarding reimbursement requirements.
C. Compliance and Payment.The obligation of RCO to pay any amount(s) under this Agreement is expressly
conditioned on strict compliance with the terms of this Agreement and other agreements between RCO and the
Sponsor.
D. Conditions for Payment of Retainage. RCO reserves the right to withhold disbursement of the total amount of the
grant to the Sponsor until the following has occurred:
1) RCO has accepted the project as a completed project,which acceptance shall not be unreasonably withheld.
2) On-site signs are in place (if applicable);Any other required documents and media are complete and
submitted to RCO;Grant related fiscal transactions are complete, and
E. Requirements for Federal Subawards: Match. The Sponsor's matching share must comply with 2 C.F.R. Part 200
(as updated).Any shared costs or matching funds and all contributions, including cash and third party in-kind
contributions, can be accepted as part of the Sponsor's matching share when such contributions meet all of the
following criteria:
1) Are verifiable from the non-Federal entity's(Sponsor's) records;
2) Are not included as contributions for any other Federal award;
3) Are necessary and reasonable for accomplishment of project or program objectives;
4) Are allowable under 2 C.F.R. Part 200 as updated;
5) Are not paid by the Federal Government under another Federal award, except where the Federal statute
authorizing a program specifically provides that Federal funds made available for such program can be
applied to matching or cost sharing requirements of other Federal programs;
6) Are provided for in the approved budget when required by the Federal awarding agency identified in the
FEDERAL FUND INFORMATION Section of this Agreement; and
7) Conform to other provisions of 2 C.F.R. Part 200(as updated)as applicable.
F. Requirements for Federal Subawards: Close out. Per 2 C.F.R§200.343(2013),the non-Federal entity(Sponsor)
must:
1) Submit, no later than 90 calendar days after the end date of the period of performance,all financial,
performance, and other reports as required by the terms and conditions of the Federal award.The Federal
awarding agency or pass-through entity(RCO) may approve extensions when requested by the Sponsor.
2) Liquidate all obligations incurred under the Federal award not later than 90 calendar days after the end date
of the period of performance as specified in the terms and conditions of the Federal award.
3) Refund any balances of unobligated cash that the Federal awarding agency or pass-through entity(RCO)
paid in advance or paid and that are not authorized to be retained by the non-Federal entity(Sponsor)for
use in other projects. See OMB Circular A-129 and see 2 C.F.R§200.345 Collection of amounts due(2013),
for requirements regarding unreturned amounts that become delinquent debts.
4) Account for any real and personal property acquired with Federal funds or received from the Federal
Government in accordance with 2 C.F.R§§200.310 Insurance coverage through 200.316 Property trust
relationship and 200.329 Reporting on real property(2013).
ADVANCE PAYMENTS
Advance payments of or in anticipation of goods or services are not allowed unless approved by the RCO director and are
consistent with legal requirements and Manual 8: Reimbursements.
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RECOVERY OF PAYMENTS
A. Recovery for Noncompliance. In the event that the Sponsor fails to expend funds under this Agreement in
accordance with state and federal laws, and/or the provisions of the Agreement,fails to meet its percentage of the
project total,and/or fails to comply with any of the terms and conditions of the Agreement, RCO reserves the right to
recover grant award funds in the amount equivalent to the extent of noncompliance in addition to any other remedies
available at law or in equity.
B. Return of Overpayments.The Sponsor shall reimburse RCO for any overpayment or erroneous payments made
under the Agreement. Repayment by the Sponsor of such funds under this recovery provision shall occur within 30
days of demand by RCO. Interest shall accrue at the rate of twelve percent(12%) per annum from the time the
Sponsor received such overpayment. Unless the overpayment is due to an error of RCO,the payment shall be due
and owing on the date that the Sponsor receives the overpayment from the RCO. If the payment is due to an error of
RCO, it shall be due and owing 30 days after demand by RCO for refund.
C. Requirements for Federal Subawards. RCO,acting as a pass-through entity, may impose any of the remedies as
authorized in 2 C.F.R§§200.207 Specific conditions and/or 200.338 Remedies for noncompliance(2013).
COVENANT AGAINST CONTINGENT FEES
The Sponsor warrants that no person or selling agent has been employed or retained to solicit or secure this Agreement on an
agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or
bona fide established agents maintained by the Sponsor for the purpose of securing business. RCO shall have the right, in the
event of breach of this clause by the Sponsor,to terminate this Agreement and to be reimbursed by Sponsor for any grant
funds paid to Sponsor(even if such funds have been subsequently paid to an agent),without liability to RCO or, in RCO's
discretion,to deduct from the Agreement grant amount or consideration or recover by other means the full amount of such
commission, percentage, brokerage or contingent fee.
INCOME(AND FEES)AND USE OF INCOME
A. Compatible source.The source of any income generated in a funded project or project area must be compatible with
the funding source and the Agreement and any applicable manuals, RCWs, and WACs.
B. Use of Income. Subject to any limitations contained in applicable state or federal law,any needed approvals of RCO,
and applicable rules and policies, income or fees generated at a project work site(including entrance, utility corridor
permit, cattle grazing,timber harvesting,farming, rent,franchise fees, ecosystem services, carbon offsets
sequestration, etc.)during or after the reimbursement period cited in the Agreement, must be used to offset:
1) The Sponsor's matching resources;
2) The project's total cost;
3) The expense of operation, maintenance, stewardship, monitoring, and/or repair of the facility or program
assisted by the grant funding;
4) The expense of operation, maintenance, stewardship, monitoring, and/or repair of other similar units in the
Sponsor's system;
5) Capital expenses for similar acquisition and/or development and renovation; and/or
6) Other purposes explicitly approved by RCO or otherwise provided for in this agreement.
C. Requirements for Federal Subawards. Requirements for Federal Subawards. Sponsors must also comply with
program income requirements(see 2 C.F.R. Part 200(as updated)for federal awards).
PROCUREMENT REQUIREMENTS
A. Procurement Requirements. If the Sponsor has, or is required to have,a procurement process that follows
applicable state and/or federal law or procurement rules and principles, it must be followed, documented,and
retained. If no such process exists,the Sponsor must follow these minimum procedures:
1) Publish a notice to the public requesting bids/proposals for the project;
2) Specify in the notice the date for submittal of bids/proposals;
3) Specify in the notice the general procedure and criteria for selection; and
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4) Sponsor must contract or hire from within its bid pool. If bids are unacceptable the process needs to be
repeated until a suitable bid is selected.
5) Comply with the same legal standards regarding unlawful discrimination based upon race,gender,ethnicity,
sex, or sex-orientation that are applicable to state agencies in selecting a bidder or proposer.
Alternatively, Sponsor may choose a bid from a bidding cooperative if authorized to do so.
This procedure creates no rights for the benefit of third parties, including any proposers, and may not be
enforced or subject to review of any kind or manner by any entity other than the RCO. Sponsors may be
required to certify to the RCO that they have followed any applicable state and/or federal procedures or the
above minimum procedure where state or federal procedures do not apply.
B. Requirements for Federal Subawards.
1) For all Federal subawards, non-Federal entities(Sponsors) must follow 2 C.F.R§§200.318 General
procurement standards through 200.326 Contract Provisions(2013).
TREATMENT OF EQUIPMENT AND ASSETS
Equipment shall be used and managed only for the purpose of this Agreement, unless otherwise provided herein or in the
applicable manuals, or approved by RCO in writing.
A. Discontinued Use. Equipment obtained under this Agreement shall remain in the possession of the Sponsor for the
duration of the project, or RULES of applicable grant assisted program.When the Sponsor discontinues use of the
equipment for the purpose for which it was funded, RCO may require the Sponsor to deliver the equipment to RCO,
or to dispose of the equipment according to RCO published policies.
B. Loss or Damage.The Sponsor shall be responsible for any loss or damage to equipment.
C. Requirements for Federal Subawards. Procedures for managing equipment(including replacement equipment),
whether acquired in whole or in part under a Federal award or match for the award, until disposition takes place will,
at a minimum, meet the following requirements (2 C.F.R§200.313(2013)as updated and amended):
1) Property records must be maintained that include a description of the property, a serial number or other
identification number,the source of funding for the property(including the Federal Award Identification
Number),who holds title,the acquisition date, and cost of the property, percentage of Federal participation in
the project costs for the Federal award under which the property was acquired,the location, use and
condition of the property,and any ultimate disposition data including the date of disposal and sale price of
the property.
2) A physical inventory of the property must be taken and the results reconciled with the property records at
least once every two years.
3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the
property. Any loss, damage, or theft must be investigated.
4) Adequate maintenance procedures must be developed to keep the property in good condition.
5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be
established to ensure the highest possible return.
RIGHT OF INSPECTION
The Sponsor shall provide right of access to the project to RCO, or any of its officers,or to any other authorized agent or
official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate
performance, long-term obligations, compliance, and/or quality assurance under this Agreement. If a landowner agreement or
other form of control and tenure limits access to the project area, it must include(or be amended to include)the RCO's right to
inspect and access lands acquired or developed with this funding assistance.
STEWARDSHIP AND MONITORING
Sponsor agrees to perform monitoring and stewardship functions as stated in the applicable WACs and manuals,this
Agreement, or as otherwise directed by RCO consistent with the existing laws and applicable manuals. Sponsor further agrees
to utilize,where applicable and financially feasible, any monitoring protocols recommended by the RCO; provided that RCO
does not represent that any monitoring it may recommend will be adequate to reasonably assure project performance or
safety. It is the sole responsibility of the Sponsor to perform such additional monitoring as may be adequate for such purposes.
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PROVISIONS FOR FEDERAL SUBAWARDS
The following shall apply, as applicable by federal law, rule, policy waiver, or presidential executive order:
A. Sub-Recipient(Sponsor) must comply with the cost principles of 2 C.F.R. Part 200(as updated). Unless otherwise
indicated, the cost principles apply to the use of funds provided under this Agreement to include match and any in-
kind matching donations.The applicability of the cost principles depends on the type of organization incurring the
costs.
B. Infrastructure Investment and Jobs Act, Pub. L. No. 117-58, Build America, Buy America Act, Pub. L. No. 117-
58, Section 70901-52. Subrecipients must comply with section 70914 of the Act, including by the incorporation of a
Buy America preference in the terms and conditions of each award with an infrastructure project.The Act requires the
following Buy America preference:
1) All iron and steel used in the project are produced in the United States. This means all manufacturing
processes,from the initial melting stage through the application of coatings, occurred in the United States.
2) All manufactured products used in the project are produced in the United States.This means the
manufactured product was manufactured in the United States,and the cost of the components of the
manufactured product that are mined, produced, or manufactured in the United States is greater than 55
percent of the total cost of all components of the manufactured product, unless another standard for
determining the minimum amount of domestic content of the manufactured product has been established
under applicable law or regulation; and
3) All construction materials are manufactured in the United States.This means that all manufacturing
processes for the construction material occurred in the United States.
4) Subject to subsequent approved federal agency specific waivers.
C. Binding Official. Per 2 CFR 200(as updated), as updated, Sponsor certifies through its actions or those of
authorized staff,at the time of a request for reimbursement,the following: "To the best of my knowledge and belief
that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the
purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false,
fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal,civil or
administrative penalties for fraud,false statements,false claims or otherwise. (U.S. Code Title 18, Section 1001 and
Title 31, Sections 3729-3730 and 3801-3812)."
D. Equal Employment Opportunity. Except as otherwise provided under 41 C.F.R. Part 60,all contracts that meet the
definition of"federally assisted construction contract"in 41 C.F.R. §60-1.3 must include the equal opportunity clause
provided under 41 C.F.R. §60- 1.4(b), in accordance with Executive Order 11246, Equal Employment Opportunity
(30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41
C.F.R. Part 60(Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor). See 2 C.F.R. Part 200(as updated).
1) Federally Assisted Construction Contract.The regulation at 41 C.F.R. §60-1.3 defines a"federally
assisted construction contract"as any agreement or modification thereof between any applicant and a
person for construction work which is paid for in whole or in part with funds obtained from the Government or
borrowed on the credit of the Government pursuant to any Federal program involving a grant,contract, loan,
insurance, or guarantee,or undertaken pursuant to any Federal program involving such grant, contract, loan,
insurance, or guarantee, or any application or modification thereof approved by the Government for a grant,
contract, loan, insurance, or guarantee under which the applicant itself participates in the construction work.
2) Construction Work.The regulation at 41 C.F.R. §60-1.3 defines"construction work"as the construction,
rehabilitation, alteration, conversion, extension,demolition or repair of buildings, highways,or other changes
or improvements to real property, including facilities providing utility services.The term also includes the
supervision, inspection,and other onsite functions incidental to the actual construction.
E. Davis-Bacon Act,as amended (40 U.S.C. 3141-3148).When required by federal program legislation, all prime
construction contracts in excess of$2,000 awarded by non-federal entities(Sponsors)must include a provision for
compliance with the Davis-Bacon Act(40 U.S.C. 3141-3148) as supplemented by Department of Labor regulations
(29 C.F.R. §5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction").
In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not
less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition,
contractors must be required to pay wages not less than once a week. The non-federal entity(Sponsor) must place a
copy of the current prevailing wage determination issued by the Department of Labor in each solicitation.The
decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination.The
non-Federal entity(Sponsor)must report all suspected or reported violations to the federal awarding agency identified
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in the Federal Fund Information Section.
The contracts must also include a provision for compliance with the Copeland "Anti-Kickback"Act(40 U. S. C. 3145),
as supplemented by Department of Labor regulations(29 C.F.R Part 3, "Contractors and Subcontractors on Public
Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States").The Act provides
that each contractor or subrecipient(Sponsor) must be prohibited from inducing, by any means, any person employed
in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is
otherwise entitled.The non-Federal entity(Sponsor) must report all suspected or reported violations to the Federal
awarding agency identified in Section H: Federal Fund Information.
F. Contract Work Hours and Safety Standards Act(40 U.S.C. 3701-3708).Where applicable, all contracts awarded
by the non-federal entity(Sponsor)in excess of$100,000 that involve the employment of mechanics or laborers must
include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor
regulations (29 C.F.R. Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the
wages of every mechanic and laborer on the basis of a standard work week of 40 hours.Work in excess of the
standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half
times the basic rate of pay for all hours worked in excess of 40 hours in the work week.The requirements of 40
U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in
surroundings or under working conditions which are unsanitary, hazardous or dangerous.These requirements do not
apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for
transportation or transmission of intelligence.
G. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding
agreement"under 37 C.F.R§401.2(a)and the recipient or subrecipient(Sponsor)wishes to enter into a contract with
a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that"funding agreement,"the recipient or subrecipient
(Sponsor) must comply with the requirements of 37 C.F.R Part 401,"Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"and
any implementing regulations issued by the awarding agency.
H. Clean Air Act(42 U.S.C.7401-7671q.)and the Federal Water Pollution Control Act(33 U.S.C. 1251-1387),as
Amended. Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-
Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air
Act(42 U.S.C. 7401-7671q)and the Federal Water Pollution Control Act as amended(33 U.S.C. 1251-1387).
Violations must be reported to the Federal awarding agency identified in Section H: Federal Fund Information and the
Regional Office of the Environmental Protection Agency(EPA).
I. Byrd Anti-Lobbying Amendment(31 U.S.C. 1352). By signing this Agreement,the Sponsor certifies(per the
certification requirements of 31 U.S.C.)that none of the funds that the Sponsor has(directly or indirectly)received or
will receive for this project from the United States or any agency thereof, have been used or shall be used to engage
in the lobbying of the Federal Government or in litigation against the United States. Such lobbying includes any
influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with this project. Contractors that apply or bid
for an award exceeding$100,000 must file the required certification. Each tier certifies to the tier above that it will not
and has not used federal appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an
employee of a member of Congress in connection with obtaining any federal contract, grant or any other award
covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in
connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal
award.
J. Procurement of Recovered Materials.A non-federal entity(Sponsor)that is a state agency or agency of a political
subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended
by the Resource Conservation and Recovery Act.The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmental Protection Agency (EPA)at 40 C.F.R part 247 that contain the highest
percentage of recovered materials practicable,consistent with maintaining a satisfactory level of competition,where
the purchase price of the item exceeds$10,000 or the value of the quantity acquired during the preceding fiscal year
exceeded$10,000; procuring solid waste management services in a manner that maximizes energy and resource
recovery;and establishing an affirmative procurement program for procurement of recovered materials identified in
the EPA guidelines.
K. Required Insurance.The non-federal entity(Sponsor)must, at a minimum, provide the equivalent insurance
coverage for real property and equipment acquired or improved with federal funds as provided to property owned by
the non-federal entity. Federally-owned property need not be insured unless required by the terms and conditions of
the Federal award(2 C.F.R§200.310(2013)).
L. Debarment and Suspension(Executive Orders 12549 and 12689).The Sponsor must not award a contract to
parties listed on the government-wide exclusions in the System for Award Management(SAM), in accordance with
the Office of Management and Budget(OMB)guidelines at 2 C.F.R§ 180 that implement Executive Orders 12549(3
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C.F.R part 1986 Comp., p. 189)and 12689(3 C.F.R part 1989 Comp., p.235), "Debarment and Suspension."SAM
Exclusions contains the names of parties debarred, suspended,or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
M. Conflict of Interest.Sponsor agrees to abide by the conflict of interest policy and requirements of the federal funding
agency established pursuant to 2 C.F.R 200.
PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS
For habitat restoration projects funded in part or whole with federal funds administered by the SRFB the Sponsor shall not
commence with clearing of riparian trees or in-water work unless either the Sponsor has complied with 50 C.F.R. §223.203
(b)(8) (2000), limit 8 or until an Endangered Species Act consultation is finalized in writing by the National Oceanic and
Atmospheric Administration.Violation of this requirement may be grounds for terminating this Agreement.This section shall
not be the basis for any enforcement responsibility by RCO.
PROVISIONS FOR PUGET SOUND ACQUISITION AND RESTORATION PROJECTS
The following provisions shall be in force for this Agreement, funded in part or wholly from the Puget Sound Acquisition and
Restoration program.
The Sponsor agrees to the following terms and conditions:
A. Cost Principles/Indirect Costs For State Agencies. GRANT RECIPIENT agrees to comply with the cost principles
of 2 CFR 200(as updated)as appropriate to the award. In addition to the US Environmental Protection Agency's
General Terms and Conditions"Indirect Cost Rate Agreements,"if the recipient does not have a previously
established indirect cost rate, it agrees to prepare and submit its indirect cost rate proposal in accordance with 2 CFR
200(as updated).
B. Credit and Acknowledgement. In addition to the ACKNOWLEDGEMENT AND SIGNS SECTION, materials
produced must display both the Environmental Protection Agency(EPA)and Puget Sound Partnership (PSP)logos
and the following credit line:"This project has been funded wholly or in part by the United States Environmental
Protection Agency.The contents of this document do not necessarily reflect the views and policies of the
Environmental Protection Agency, nor does mention of trade names or commercial products constitute endorsement
or recommendation for use."This requirement is for the life of the product,whether during or after the Agreement
period of performance.
C. Hotel Motel Fire Safety Act. Sponsor agrees to ensure that all conference, meeting, convention, or training space
funded in whole or part with federal funds, complies with the federal Hotel and Motel Fire Safety Act(PL 101-391, as
amended). Sponsors may search the Hotel-Motel National Master List @ http://www.usfa.dhs.gov/applications/hotel
to see if a property is in compliance or to find other information about the Act.
D. Drug Free Workplace Certification. Sub-recipient(Sponsor)shall make an ongoing, good faith effort to maintain a
drug-free workplace pursuant to the specific requirements set forth in 2 C.F.R. Part 1536 Subpart B.Additionally, in
accordance with these regulations,the recipient organization shall identify all known workplaces under its federal
awards,and keep this information on file during the performance of the award. Sponsors who are individuals must
comply with the drug-free provisions set forth in 2 C.F.R. Part 1536 Subpart C.The consequences for violating this
condition are detailed under 2 C.F.R. Part 1536 Subpart E.
E. Management Fees. Management fees or similar charges in excess of the direct costs and approved indirect rates are
not allowable.The term"management fees or similar charges"refers to the expenses added to direct costs in order to
accumulate and reserve funds for ongoing business expenses, unforeseen liabilities or for other similar costs that are
not allowable. Management fees or similar charges may not be used to improve or expand the project funded under
this Agreement, except for the extent authorized as a direct cost of carrying out the scope of work.
F. Trafficking in Persons and Trafficking Victim Protection Act of 2000(TVPA).This provision applies only to a
sub-recipient(Sponsor),and all sub-awardees of sub-recipient(Sponsor), if any. Sub-recipient(Sponsor)shall include
the following statement in all sub-awards made to any private entity under this Agreement.
"You as the sub-recipient,your employees, sub-awardees under this award, and sub-awardees' employees may not
engage in severe forms of trafficking in persons during the period of time that the award is in effect; procure a
commercial sex act during the period of time that the award is in effect; or use forced labor in the performance of the
award or sub-awards under this Award."
The sub-recipient(Sponsor), and all sub-awardees of sub-recipient(Sponsor) must inform RCO immediately of any
information you receive from any source alleging a violation of this prohibition during the award term.
The federal agency funding this Agreement may unilaterally terminate,without penalty,the funding award if this
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prohibition is violated, Section 106 of the Trafficking Victims Protection Act of 2000,as amended.
G. Lobbying.The chief executive officer of this recipient agency(Sponsor) shall ensure that no grant funds awarded
under this Agreement are used to engage in lobbying of the Federal Government or in litigation against the United
States, unless authorized under existing law.The recipient(Sponsor) shall abide by its respective Cost Principles
(OMB Circulars A-21,A-87, and A-122),which generally prohibits the use of federal grant funds for litigation against
the United States, or for lobbying or other political activities.
The Sponsor agrees to comply with 40 C.F.R. Part 34, New Restrictions on Lobbying. Sponsor shall include the
language of this provision in award documents for all sub-awards exceeding$100,000,and require that sub-
awardees submit certification and disclosure forms accordingly.
In accordance with the Byrd Anti-Lobbying Amendment, any Sponsor who makes a prohibited expenditure under 40
C.F.R. Part 34 or fails to file the required certification or lobbying forms shall be subject to a civil penalty of not less
than$10,000 and not more than$100,000 for each expenditure.
All contracts awarded by Sponsor shall contain,when applicable,the anti-lobbying provisions as stipulated in the
Appendix at 40 C.F.R. Part 30.
Pursuant to Section 18 of the Lobbying Disclosure Act, Sponsor affirms that it is not a non-profit organization
described in Section 501(c)(4)of the Internal Revenue Code of 1986; or that it is a non-profit organization described
in Section 501(c)(4)of the code but does not and will not engage in lobbying activities as defined in Section 3 of the
Lobbying Disclosure Act.
H. Reimbursement Limitation. If the Sponsor expends more than the amount of RCO funding in this Agreement in
anticipation of receiving additional funds from the RCO, it does so at its own risk. RCO is not legally obligated to
reimburse the Sponsor for costs incurred in excess of the RCO approved budget.
I. Disadvantaged Business Enterprise Requirements.The Sponsor agrees to comply with the requirements of
EPA's Utilization of Small, Minority and Women's Business Enterprises in procurements made under this award.
J. Minority and Women's Business Participation. Sponsor agrees to solicit and recruit, to the maximum extent
possible, certified minority owned (MBE)and women owned(WBE) businesses in purchases and contracts initiated
after the effective date of this Agreement.
These goals are expressed as a percentage of the total dollars available for purchase or agreement and are as
follows: Purchased Goods 8% MBE 4%WBE; Purchased Services 10% MBE 4%WBE; Professional Services 10%
MBE 4%WBE.
Meeting these goals is voluntary and no agreement award or rejection shall be made based on achievement or non-
achievement of the goals.Achievement of the goals is encouraged, however, and Sponsor and ALL prospective
bidders or people submitting qualifications shall take the following affirmative steps in any procurement initiated after
the effective date of this Agreement:
1) Include qualified minority and women's businesses on solicitation lists.
2) Assure that qualified minority and women's business are solicited whenever they are potential sources of
services or supplies.
3) Divide the total requirements,when economically feasible, into smaller tasks or quantities,to permit
maximum participation by qualified minority and women's businesses.
4) Establish delivery schedules,where work requirements permit,which will encourage participation of qualified
minority and women's businesses.
5) Use the services and assistance of the State Office of Minority and Women's Business Enterprises
(OMWBE)and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as
appropriate.
K. MBE/WBE Reporting. In accordance with the deviation from 40 C.F.R. §33.502, signed November 8, 2013, DBE
reporting is limited to annual reports and only required for assistance agreements where one or more the following
conditions are met:
1) There are any funds budgeted in the contractual/services, equipment or construction lines of the award;
and/or$3,000 or more is included for supplies;or there are funds budgeted for subawards or loans in which
the expected budget(s) meet the conditions as described in items(a) and (b).When completing the form,
recipients(Sponsors)should disregard the quarterly and semi-annual boxes in the reporting period Section
1 B of the form. For annual submissions,the reports are due by October 30th of each year or 90 days after
the end of the project period,whichever comes first.The reporting requirement is based on planned
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procurements. Recipients(Sponsors)with funds budgeted for non-supply procurement and/or$3,000 or
more in supplies are required to report annually whether the planned procurements take place during the
reporting period or not. If no procurements take place during the reporting period,the recipient should check
the box in Section 5B when completing the form. MBE/WBE reports should be sent to the DBE Coordinator
in the Sponsor's region. Contact information can be found at http://www.epa.gov/osbp/contactpage.htm.The
coordinators also can answer any questions. Final MBE/WBE reports must be submitted within 90 days after
the project period of the grant ends.To be in compliance with regulations,the Sponsor must submit a final
MBE/WBE report. Non-compliance may impact future competitive grant proposals. The current EPA Form
5700-52A can be found at the EPA Office of Small Business Program's Home Page at
http://www.epa.gov/osbp/dbe_reporting.htm.
L. Procurement involving an EPA Financial Assistance Agreement. Pursuant to 40 C.F.R. §33.301, the Sponsor
agrees to make the following six good faith efforts whenever procuring construction, equipment, services and supplies
under an EPA financial assistance agreement, and to require that sub-recipients(Sponsors), and prime contractors
also comply. Records documenting compliance with the six good faith efforts shall be retained:
1) Ensure Disadvantaged Business Enterprise(DBEs)are made aware of contracting opportunities to the
fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and
Government Sponsors,this will include placing DBEs on solicitation lists and soliciting them whenever they
are potential sources.
2) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and
establish delivery schedules,where the requirements permit, in a way that encourages and facilitates
participation by DBEs in the competitive process. This includes,whenever possible, posting solicitations for
bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date.
3) Consider in the contracting process whether firms competing for large contracts could subcontract with
DBEs. For Indian Tribal, State and local Government Sponsors,this will include dividing total requirements
when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the
competitive process.
4) Encourage contracting with a consortium of DBEs when an agreement is too large for one of these firms to
handle individually.
5) Use the services and assistance of the Small Business Administration (SBA)and the Minority Business
Development of the Department of Commerce.
6) If the Sponsor awards subcontracts, require the Sponsor to take the steps in paragraphs(a)through (e)of
this section.
M. Lobbying&Litigation. By signing this Agreement,the Sponsor certifies that none of the funds received from this
Agreement shall be used to engage in the lobbying of the Federal Government or in litigation against the United
States unless authorized under existing law.
The chief executive officer of this Sponsor agency shall ensure that no grant funds awarded under this Agreement are
used to engage in lobbying of the Federal Government or in litigation against the United States unless authorized
under existing law. The Sponsor shall abide by its respective Attachment in 2 C.F.R. Part 200(as updated),which
prohibits the use of federal grant funds for litigation against the United States or for lobbying or other political
activities.
For subawards exceeding$100,000, EPA requires the following certification and disclosure forms:
1) Certification Regarding Lobbying, EPA Form 6600-06:
http://www.epa.gov/ogd/AppKit/form/Lobbying_sec.pdf
2) Disclosure of Lobbying Activities, SF LLL: http://www.epa.gov/ogd/AppKit/form/sflllin_sec.pdf
3) Legal expenses required in the administration of Federal programs are allowable. Legal expenses for
prosecution of claims against the Federal Government are unallowable.
N. Payment to Consultants. EPA participation in the salary rate(excluding overhead) paid to individual consultants
retained by recipients(Sponsors)or by a recipients' (Sponsor's)contractors or subcontractors shall be limited to the
maximum daily rate for Level IV of the Executive Schedule(formerly GS-18),to be adjusted annually.This limit
applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate.
This rate does not include transportation and subsistence costs for travel performed (the recipient will pay these in
accordance with his/her normal travel reimbursement practices).
Subagreements with firms for services that are awarded using the procurement requirements in 40 C.F.R. Parts 30 or
31, are not affected by this limitation unless the terms of the contract provide the recipient(Sponsor)with
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responsibility for the selection, direction and control of the individual who will be providing services under the contract
at an hourly or daily rate of compensation. See 40 C.F.R. § 30.27(b) or 40 C.F.R. § 31.369(j), as applicable, for
additional information.
As of January 1, 2014, the limit is$602.24 per day$75.28 per hour.
O. Peer Review. Where appropriate, prior to finalizing any significant technical products the Principal Investigator(PI) of
this project must solicit advice, review, and feedback from a technical review or advisory group consisting of relevant
subject matter specialists. A record of comments and a brief description of how respective comments are addressed
by the PI will be provided to the Project Monitor prior to releasing any final reports or products resulting from the
funded study.
P. International Travel (Including Canada). All International Travel must be approved by the US Environmental
Protection Agency's Office of International and Tribal Affairs (OITA) BEFORE travel occurs. Even a brief trip to a
foreign country, for example to attend a conference, requires OITA approval. Please contact your Partnership Project
manager as soon as possible if travel is planned out of the country, including Canada and/or Mexico, so that they can
submit a request to the EPA Project Officer if they approve of such travel.
Q. Unliquidated Obligations (ULO). Sub-recipients, and all sub-awardees of Sub-Recipients, if any, should manage
their agreement and subaward funding in ways that reduce the length of time that federal funds obligated and
committed to subaward projects are unspent (not yet drawn down through disbursements to sub-recipients and sub-
awardees).
R. Light Refreshments And/Or Meals.
Unless the event(s) and all of its components are described n the approved workplan, the recipient agrees to obtain
prior approval from EPA for the use of grant funds for light refreshments and/or meals served at meetings,
conferences, training workshops, and outreach activities (events). The recipient must send requests for approval to
the EPA Project Officer and include:
1) An estimated budget and description for the light refreshments, meals, and/or beverages to be served at the
event(s);
2) A description of the purpose, agenda, location, length and timing for the event; and,
3) An estimated number of participants in the event and a description of their roles.
Cost for light refreshments and meals for recipient staff meetings and similar day-to-day activities are not allowable
under EPA assistance agreements.
S. State grant cybersecurity.
1) The recipient agrees that when collecting and managing environmental data under this assistance
agreement, it will protect the data by following all applicable State law cybersecurity requirements.
2) EPA must ensure that any connections between the recipient's network or information system and EPA
networks used by the recipient to transfer data under this agreement, are secure.
3) The recipient agrees that any subawards it makes under this agreement will require the subrecipient to
comply with the requirements in (b)(1) if the subrecipient' s network or information system is connected to
EPA networks to transfer data to the AGecy using systems other than the Environmental Information
Exchange Network or EPA's Central Data Exchange.
ORDER OF PRECEDENCE
This Agreement is entered into, pursuant to, and under the authority granted by applicable federal and state laws. The
provisions of the Agreement shall be construed to conform to those laws. In the event of a direct and irreconcilable conflict
between the terms of this Agreement and any applicable statute, rule, or policy or procedure, the conflict shall be resolved by
giving precedence in the following order:
A. Federal law and binding executive orders;
B. Code of federal regulations;
C. Terms and conditions of a grant award to the state from the federal government;
D. Federal grant program policies and procedures adopted by a federal agency that are required to be applied by federal
law;
RCO: 24-1096 Revision Date: 1/31/2025 Page 25 of 28
E. State Constitution, RCW,and WAC;
F. Agreement Terms and Conditions and Applicable Manuals;
G. Applicable deed restrictions, and/or governing documents.
LIMITATION OF AUTHORITY
Only RCO's Director or RCO's delegate authorized in writing (delegation to be made prior to action) shall have the authority to
alter, amend, modify, or waive any clause or condition of this Agreement; provided that any such alteration, amendment,
modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made as a written
amendment to this Agreement and signed by the RCO Director or delegate.
WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the
Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a
modification of the terms of the Agreement unless stated to be such in writing, signed by the director, or the director's
designee, and attached as an amendment to the original Agreement.
APPLICATION REPRESENTATIONS—MISREPRESENTATIONS OR INACCURACY OR BREACH
The Funding Entity(if different from RCO)and RCO rely on the Sponsor's application in making its determinations as to
eligibility for, selection for, and scope of,funding grants.Any misrepresentation, error or inaccuracy in any part of the
application may be deemed a breach of this Agreement.
SPECIFIC PERFORMANCE
RCO may, at it's discretion, enforce this Agreement by the remedy of specific performance,which means Sponsors'
completion of the project and/or its completion of long-term obligations as described in this Agreement. However,the remedy
of specific performance shall not be the sole or exclusive remedy available to RCO. No remedy available to the RCO shall be
deemed exclusive. The RCO may elect to exercise any,a combination of, or all of the remedies available to it under this
Agreement, or under any provision of law, common law, or equity, including but not limited to seeking full or partial repayment
of the grant amount paid and damages.
TERMINATION AND SUSPENSION
The RCO requires strict compliance by the Sponsor with all the terms of this Agreement including, but not limited to,the
requirements of the applicable statutes, rules,and RCO policies,and with the representations of the Sponsor in its application
for a grant as finally approved by RCO. For federal awards, notification of termination will comply with 2 C.F.R.§200(as
updated).
A. For Cause.
1) The RCO director may suspend or terminate the obligation to provide funding to the Sponsor under this
Agreement:
a) If the Sponsor breaches any of the Sponsor's obligations under this Agreement;
b) If the Sponsor fails to make progress satisfactory to the RCO director toward completion of the
project by the completion date set out in this Agreement. Included in progress is adherence to
milestones and other defined deadlines; or
c) If the primary and secondary Sponsor(s)cannot mutually agree on the process and actions needed
to implement the project;
2) Prior to termination,the RCO shall notify the Sponsor in writing of the opportunity to cure. If corrective action
is not taken within 30 days or such other time period that the director approves in writing,the Agreement may
be terminated. In the event of termination,the Sponsor shall be liable for damages or other relief as
authorized by law and/or this Agreement.
3) RCO reserves the right to suspend all or part of the Agreement,withhold further payments, or prohibit the
Sponsor from incurring additional obligations of funds during the investigation of any alleged breach and
pending corrective action by the Sponsor, or a decision by the RCO to terminate the Contract.
B. For Convenience. Except as otherwise provided in this Agreement, RCO may, by ten (10)days written notice,
beginning on the second day after the mailing,terminate this Agreement, in whole or in part when it is in the best
RCO:24-1096 Revision Date: 1/31/2025 Page 26 of 28
interest of the state. If this Agreement is so terminated, RCO shall be liable only for payment required under the terms
of this Agreement prior to the effective date of termination.A claimed termination for cause shall be deemed to be a
"Termination for Convenience"if it is determined that:
1) The Sponsor was not in default; or
2) Failure to perform was outside Sponsor's control,fault or negligence.
C. Rights and Remedies of the RCO.
1) The rights and remedies of RCO provided in this Agreement are not exclusive and are in addition to any
other rights and remedies provided by law.
2) In the event this Agreement is terminated by the director, after any portion of the grant amount has been paid
to the Sponsor under this Agreement due to Sponsor's breach of the Agreement or other violation of law,the
director may require that any amount paid be repaid to RCO for redeposit into the account from which the
funds were derived. However, any repayment shall be limited to the extent repayment would be inequitable
and represent a manifest injustice in circumstances where the project will fulfill its fundamental purpose for
substantially the entire period of performance and of long-term obligation.
D. Non Availability of Funds.The obligation of the RCO to make payments is contingent on the availability of state and
federal funds through legislative appropriation and state allotment. If amounts sufficient to fund the grant made under
this Agreement are not appropriated to RCO for expenditure for this Agreement in any biennial fiscal period, RCO
shall not be obligated to pay any remaining unpaid portion of this grant unless and until the necessary action by the
Legislature or the Office of Financial Management occurs. If RCO participation is suspended under this section for a
continuous period of one year, RCO's obligation to provide any future funding under this Agreement shall terminate.
Termination of the Agreement under this section is not subject to appeal by the Sponsor.
1) Suspension:The obligation of the RCO to manage contract terms and make payments is contingent upon
the state appropriating state and federal funding each biennium. In the event the state is unable to
appropriate such funds by the first day of each new biennium RCO reserves the right to suspend the
Agreement,with ten (10)days written notice, until such time funds are appropriated. Suspension will mean
all work related to the contract must cease until such time funds are obligated to RCO and the RCO provides
notice to continue work.
2) No Waiver.The failure or neglect of RCO to require strict compliance with any term of this Agreement or to
pursue a remedy provided by this Agreement or by law shall not act as or be construed as a waiver of any
right to fully enforce all rights and obligations set forth in this Agreement and in applicable state or federal law
and regulations.
DISPUTE HEARING
Except as may otherwise be provided in this Agreement ,when a dispute arises between the Sponsor and the RCO,which
cannot be resolved,either party may request a dispute hearing according to the process set out in this section. Either party's
request for a dispute hearing must be in writing and clearly state:
A. The disputed issues;
B. The relative positions of the parties;
C. The Sponsor's name, address, project title, and the assigned project number.
In order for this section to apply to the resolution of any specific dispute or disputes,the other party must agree in writing that
the procedure under this section shall be used to resolve those specific issues. The dispute shall be heard by a panel of three
persons consisting of one person chosen by the Sponsor, one person chosen by the director, and a third person chosen by the
two persons initially appointed. If a third person cannot be agreed on, the persons chosen by the Sponsor and director shall be
dismissed and an alternate person chosen by the Sponsor, and one by the director shall be appointed and they shall agree on
a third person.This process shall be repeated until a three person panel is established.
Any hearing under this section shall be informal,with the specific processes to be determined by the disputes panel according
to the nature and complexity of the issues involved.The process may be solely based on written material if the parties so
agree.The disputes panel shall be governed by the provisions of this Agreement in deciding the disputes.
The parties shall be bound by the majority decision of the dispute panelists, unless the remedy directed by that panel is
beyond the authority of either or both parties to perform, as necessary, or is otherwise unlawful.
Request for a disputes hearing under this section by either party shall be delivered or mailed to the other party.The request
shall be delivered or mailed within thirty(30)days of the date the requesting party has received notice of the action or position
of the other party which it wishes to dispute.The written agreement to use the process under this section for resolution of
RCO:24-1096 Revision Date: 1/31/2025 Page 27 of 28
those issues shall be delivered or mailed by the receiving party to the requesting party within thirty (30) days of receipt by the
receiving party of the request.
All costs associated with the implementation of this process shall be shared equally by the parties.
ATTORNEYS' FEES
In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own costs and
attorneys'fees.
GOVERNING LAW/VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. In the event of a
lawsuit involving this Agreement, venue shall be in Thurston County Superior Court if legally proper; otherwise venue shall be
in the Superior Court of a county where the project is situated, if venue there is legally proper, and if not, in a county where
venue is legally proper. The Sponsor, by execution of this Agreement acknowledges the jurisdiction of the courts of the State
of Washington and agrees to venue as set forth above.
SEVERABILITY
The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason
whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Agreement.
END OF STANDARD TERMS AND CONDITIONS
This is the end of the Standard Terms and Conditions of the Agreement.
RCO: 24-1096 Revision Date: 1/31/2025 Page 28 of 28
615 Sheridan Street
Port Townsend, WA 98368
6\4/-'N
]Tenson www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Health
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Josh Peters, County Administrator
FROM: Pinky Feria Mingo, Environmental Health and Water Quality Director
Tami Pokorny, Natural Resources Program Coordinator
DATE: Q tfe, tr &, 2o)S
SUBJECT: Agenda Item — Dosewallips Rocky Brook Final Design, Recreation and
Conservation Office (RCO) Salmon Recovery Funding Board (SRFB) #24-1096
Grant Agreement; July 1, 2025 — July 1, 2027; $286,000.00
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of an Agreement with RCO for the Dosewallips Rocky
Brook Final Design (formerly Wolcott Flats) project RCO SRFB #24-1096 Grant Agreement to develop a
final restoration design; July 1, 2025 — July 1, 2027.
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
The Dosewallips Rocky Brook Final Design RCO SRFB grant supports development of preliminary and final
restoration designs (River Mile 3.4 to 5.8) to follow previous work funded through RCO #21-1024 to
conduct landowner outreach and develop conceptual designs, which are now complete. The new grant
provides for consultant services to address the loss of salmon habitat and restriction of natural channel
migration zone processes. The designs will incorporate a range of actions including engineered log jams
and side channel excavation and enhancement. The project will support additional Dosewallips River
Collaborative meetings and meet with individual landowners.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
Funding for this project is being provided by the RCO SRFB with no match requirement.
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
WQ-25-068
RECOMMENDATION:
JCPH Management recommends BOCC signature for the Dosewallips Rocky Brook Final Design, Recreation
and Conservation Office (RCO) Salmon Recovery Funding Board (SRFB) #24-1096 Grant Agreement;
July 1, 2025 — July 1, 2027
REVIEWED BY:
C/A7fr
Josh' . Peters, County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
Always working for a safer and healthier community
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS SIRE ON THE NEXT PAGE)
CONTRACT WITH: Recreation and Conservation Office,Salmon Recovery Funding Brd Contract No: WQ-25-068
Contract For: Dosewallips Rocky Brook Final Design Term: 7/1/2025 - 7/1/2027
COUNTY DEPARTMENT: Public Health/Environmental Health
Contact Person: Tami Pokomy
Contact Phone: x 498
Contact email: tpokorny@co.jefferson.wa.us
AMOUNT: $286,00o PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund# RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO CE WI 1 S0 AND CHAPTER 42.23 RCW.
CERTIFIED: E N/A:a %
�' •, � Sept. 12,2025
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BE DEBA D B ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: El N/A: 111 � Sept. 1 2 2025
a
Signatu Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 9/17/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 9/16/2025.
State grant agreement. Hard to change.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
ti WnSHINGTOP4,ATE RCO Grant Agreement
Recreation and
Conservation Office
Project Sponsor: Jefferson County Project Number:24-1096P
Project Title: Dosewallips Rocky Brook Final Design Approval Date:07/01/2025
PARTIES OF THE AGREEMENT
This Recreation and Conservation Office Grant Agreement(Agreement) is entered into between the State of Washington by
and through the Salmon Recovery Funding Board (SRFB or funding board) and the Recreation and Conservation Office
(RCO), P.O. Box 40917, Olympia, Washington 98504-0917 and Jefferson County(Sponsor, and primary Sponsor), 615
Sheridan St, Port Townsend, WA 98368, and shall be binding on the agents and all persons acting by or through the parties.
The Sponsor's Unique Entity ID (UEID) Number is FGN7DDMJA7H7.
All Sponsors are equally and independently subject to all the conditions of this Agreement except those conditions that
expressly apply only to the primary Sponsor.
Prior to and during the Period of Performance, per the Applicant Resolution/Authorizations submitted by all Sponsors (and on
file with the RCO),the identified Authorized Representative(s)/Agent(s) have full authority to legally bind the Sponsor(s)
regarding all matters related to the project identified above, including but not limited to, full authority to: (1) sign a grant
application for grant assistance, (2) enter into this Agreement on behalf of the Sponsor(s), including indemnification, as
provided therein, (3) enter any amendments thereto on behalf of Sponsor(s), and (4) make any decisions and submissions
required with respect to the project.Agreements and amendments must be signed by the Authorized Representative/Agent(s)
of all Sponsors, unless otherwise allowed in the AMENDMENTS TO AGREEMENT Section.
A. During the Period of Performance, in order for a Sponsor to change its Authorized Representative/Agent as identified
on the original signed Applicant Resolution/Authorization the Sponsor must provide the RCO a new Applicant
Resolution/Authorization signed by its governing body or a written delegation of authority to sign in lieu of originally
authorized Representative/Agency(s). Unless a new Applicant Resolution/Authorization has been provided,the RCO
shall proceed on the basis that the person who is listed as the Authorized Representative in the last
Resolution/Authorization that RCO has received is the person with authority to bind the Sponsor to the Agreement
(including any amendments thereto) and decisions related to implementation of the Agreement.
B. Amendments After the Period of Performance. RCO reserves the right to request and Sponsor has the obligation to
provide, authorizations and documents that demonstrate any signatory to an amendment has the authority to legally
bind the Sponsor as described in the above Sections.
For the purposes of this Agreement, as well as for grant management purposes with RCO, only the primary Sponsor may act
as a fiscal agent to obtain reimbursements(See PROJECT REIMBURSEMENTS Section).
PURPOSE OF AGREEMENT
This Agreement sets out the terms and conditions by which a grant is made from the State Bldg Const and/or Natural Climate
Solns Acct of the State of Washington. The grant is administered by the Recreation and Conservation Office (RCO).
DESCRIPTION OF PROJECT
Jefferson County will utilize the data and information collected in the assessment and conceptual design phase(RM 3.4 to 5.8
- RCO#21-1024)to develop preliminary and final designs for a pilot project for RM 3.6 to 4.0 to address alteration of the
mainstem and floodplain, the loss of side channel habitat, and the restriction of natural channel migration zone processes.The
goal of the overarching project remains, to restore habitat for Hood Canal summer chum and Chinook salmon to improve
opportunities for spawning, rearing and migration by improving sediment transport, pool formation, in-channel habitat
complexity at flows typical for these targeted salmon life histories. Through a range of actions to include engineered log jams
and side channel excavation and enhancement,the project will 1) promote sediment sorting, bar aggradation, and pool
development, 2) stabilize channel migration to protect riparian plantings, and 3)enhance existing side channel habitats to
promote conveyance and a diversity of side channel habitat types. Designs will incorporate climate-influenced flow and
channel migration projections utilizing a hydraulic model built on 2023 LiDAR and topographic change detection analysis.The
County and contractor will continue to host meetings of the Dosewallips River Collaborative, and with individual landowners, in
order to gather and disseminate information across the Brinnon community and to inform design development.
PERIOD OF PERFORMANCE
The period of performance begins on July 1, 2025 (project start date)and ends on July 1, 2027 (project end date). No
allowable cost incurred before or after this period is eligible for reimbursement unless specifically provided for by written
amendment or addendum to this Agreement, or specifically provided for by applicable RCWs, WACs, and any applicable RCO
manuals as of the effective date of this Agreement.
RCO: 24-1096 Revision Date: 1/31/2025 Page 1 of 28
JeffCo WQ-25-068
The RCO reserves the right to summarily dismiss any request to amend this Agreement if not made at least 60 days before
the project end date.
STANDARD TERMS AND CONDITIONS INCORPORATED
The Standard Terms and Conditions of the Recreation and Conservation Office attached hereto are incorporated by reference
as part of this Agreement.
LONG-TERM OBLIGATIONS
For this planning project,the sponsor's on-going obligation shall be the same as the period of performance identified in the
Period of Performance section.
PROJECT FUNDING
The total grant award provided for this project shall not exceed$286,000.00.The RCO shall not pay any amount beyond that
approved for grant funding of the project and within the percentage as identified below.The Sponsor shall be responsible for
all total project costs that exceed this amount.The minimum matching share provided by the Sponsor shall be as indicated
below:
Percentage Dollar Amount Source of Funding
SRFB-Puget Sound Acq. & Restoration 100.00% $286,000.00 State
Total Project Cost 100.00% $286,000.00
At the direction of the legislature and RCO best practices, sponsors must utilize the project funds in a timely and efficient
manner in accordance with the project milestones set forth in this Agreement. Projects not aptly progressing towards
completion may have funding rescinded.
FEDERAL FUND INFORMATION
This project is match to the following federal funding source(s)and the same provisions apply as if this project were funded by
the federal funding source(s)as a federal subaward:
Federal Agency: US Environmental Protection Agency
Assistance Listing Number and Name:66.456-PSP
Federal Award Identification Number: CE-01J31901
Federal Fiscal Year: 2017
Federal Award Date: 09/08/2017
Total Federal Award: $17,438,600
Federal Award Project Description:This Base Grant is for the Puget Sound National Estuary Program.This backbone
organization role includes: Program level financial management; researching funding opportunities; providing program match
for local and tribal capacity grants; demonstrating sound fiscal management practices;Administering the Partnership's Boards
and partners in the development of the Action Agenda; Supporting direct public engagement; Coordinating and implementing a
strategic science program to support Puget Sound ecosystem recovery; Ecosystem Assessment and Monitoring; and
Reporting on outputs and outcomes.
Sponsor's Indirect Cost Rate: 10.00%of De Minimus base: MTDC, as defined by 2 CFR 200.414(f)
This funding is not research and development(R&D).
If the Sponsor's total federal expenditures are$750,000 or more during the Sponsor's fiscal-year,the Sponsor is required to
have a federal single audit conducted for that year in compliance with 2 C.F.R. Part 200(as updated).The Sponsor must
provide a copy of the final audit report to RCO within nine months of the end of the Sponsor's fiscal year, unless a longer
period is agreed to in advance by the federal agency identified in this section.
Sponsor shall comply with the federal"Omni-circular"(2 C.F.R. Part 200).
RCO may suspend all reimbursements if the Sponsor fails to timely provide a single federal audit;further the RCO reserves
the right to suspend any and all RCO Agreement(s)with the Sponsor if such noncompliance is not promptly cured.
RIGHTS AND OBLIGATIONS INTERPRETED IN LIGHT OF RELATED DOCUMENTS
All rights and obligations of the parties under this Agreement are further specified in and shall be interpreted in light of the
Sponsor's application and the project summary and eligible scope activities under which the Agreement has been approved
and/or amended as well as documents produced in the course of administering the Agreement, including the eligible scope
activities,the milestones report, progress reports, and the final report. Provided,to the extent that information contained in
RCO:24-1096 Revision Date: 1/31/2025 Page 2 of 28
such documents is irreconcilably in conflict with the Agreement, such information shall not be used to vary the terms of the
Agreement, unless the terms in the Agreement are shown to be subject to an unintended error or omission."Agreement"as
used here and elsewhere in this document, unless otherwise specifically stated, has the meaning set forth in the definitions of
the Standard Terms and Conditions.
AMENDMENTS TO AGREEMENT
Except as provided herein, no amendment(including without limitation, deletions)of this Agreement will be effective unless set
forth in writing signed by all parties. Exception:extensions of the Period of Performance and minor scope adjustments need
only be signed by RCO's director or designee and consented to in writing (including email) by the Sponsor's Authorized
Representative/Agent or Sponsor's designated point of contact for the implementation of the Agreement(who may be a
person other than the Authorized Agent/Representative), unless otherwise provided for in an amendment.This exception does
not apply to a federal government Sponsor or a Sponsor that requests and enters into a formal amendment for extensions or
minor scope adjustments.
It is the responsibility of a Sponsor to ensure that any person who signs an amendment on its behalf is duly authorized to do
so.
Unless otherwise expressly stated in an amendment, any amendment to this Agreement shall be deemed to include all current
federal, state, and local government laws and rules,and policies applicable and active and published in the applicable RCO ,
manuals or on the RCO website in effect as of the effective date of the amendment,without limitation to the subject matter of
the amendment. Provided, any update in law, rule, policy or a manual that is incorporated as a result of an amendment shall
apply only prospectively and shall not require that an act previously done in compliance with existing requirements be redone.
However, any such amendment, unless expressly stated, shall not extend or reduce the long-term obligation term.
COMPLIANCE WITH APPLICABLE STATUTES, RULES,AND POLICIES
This Agreement is governed by, and the sponsor shall comply with, all applicable state and federal laws and regulations,
applicable RCO manuals as identified below, Exhibits, and any applicable federal program and accounting rules effective as of
the date of this Agreement or as of the effective date of an amendment, unless otherwise provided in the amendment.
Provided, any update in law, rule, policy or a manual that is incorporated as a result of an amendment shall apply only
prospectively and shall not require that an act previously done in compliance with existing requirements be redone unless
otherwise expressly stated in the amendment.
For the purpose of this Agreement, WAC Title 420, SRFB policies shall apply as terms of this Agreement.
For the purpose of this Agreement,the following RCO manuals are deemed applicable and shall apply as terms of this
Agreement:
• Reimbursements-Manual 8
• Salmon Recovery Grants-Manual 18
SPECIAL CONDITIONS
PRELIMINARY DESIGN REVIEW
The SRFB Review Panel conditions this project for review and approval of the preliminary design and design report before the
sponsor submits permits and advances to final design or construction.The design plans and report need to include the
elements specified in Manual 18,Appendix D.The SRFB review panel will provide comments to the sponsor in 30 days or
less,from the time materials are received. Please account for this review timing in your project delivery schedule.
The next iteration of design should include more information on how the design improves habitat suitability for salmonids in the
project area in equal or greater proportion to providing erosion control for the landowner; design development, modeling and
evaluation should focus on how the project affect spawning conditions in this important reach.
SPECIAL CONDITIONS -CULTURAL RESOURCES
CONDITION APPLIES TO THE FOLLOWING AREA(S): Rocky Brook Final Design APE
State-RCO Lead: Survey required pending federal nexus: This agreement requires compliance with Executive Order
21-02 and may receive a federal permit or funding in the future. RCO has completed initial consultation for this project and
a cultural resources survey is required for any project actions that will take place prior to engagement of a lead federal
agency. RCO will defer to the federal lead agency for their permitted/funded project actions once evidence of compliance
with Section 106 of the National Historic Preservation Act as defined by the federal lead agency is provided.The cultural
resources survey must include documentation of any above or below ground archaeological resources as well as any
possible historic structures or buildings that may be affected by the project.Archaeological monitoring of any proposed
RCO: 24-1096 Revision Date: 1/31/2025 Page 3 of 28
geotechnical borings, investigations, or test pits may be included as part of the cultural resources survey.The Sponsor
must submit the results of the cultural resources survey to RCO and receive a notice of cultural resources completion.
Ground disturbance started without approval will be considered a breach of contract. If archaeological or historic materials
are discovered while conducting ground disturbing activities,work in the immediate vicinity must stop and the Sponsor
must ensure compliance with the provisions found in this agreement.All cultural resources work must meet reporting
guidelines outlined by the Department of Archaeology and Historic Preservation.
AGREEMENT CONTACTS
The parties will provide all written communications and notices under this Agreement to either or both the mail address and/or
the email address listed below:
Sponsor Project Contact RCO Contact
Tami Pokorny Josh Lambert
Natural Resources Program Coor Outdoor Grants Manager
PO Box 1220 PO Box 40917
Port Townsend,WA 98368 Olympia,WA 98504-0917
tpokorny@co.jefferson.wa.us Josh.Lambert@rco.wa.gov
These addresses and contacts shall be effective until receipt by one party from the other of a written notice of any change.
Unless otherwise provided for in this Agreement, decisions relating to the Agreement must be made by the Authorized
Representative/Agent, who may or may not be the Project Contact for purposes of notices and communications.
ENTIRE AGREEMENT
This Agreement,with all amendments and attachments, constitutes the entire Agreement of the parties. No other
understandings, oral or otherwise,regarding this Agreement shall exist or bind any of the parties.
EFFECTIVE DATE
Unless otherwise provided for in this Agreement,this Agreement,for Project 24-1096, shall become effective and binding on
the date signed by both the sponsor and the RCO's authorized representative,whichever is later(Effective Date).
Reimbursements for eligible and allowable costs incurred within the period of performance identified in the PERIOD OF
PERFORMANCE Section are allowed only when this Agreement is fully executed and an original is received by RCO.
The Sponsor has read,fully understands, and agrees to be bound by all terms and conditions as set forth in this Agreement
and the STANDARD TERMS AND CONDITIONS OF THE RCO GRANT AGREEMENT.The signatories listed below
represent and warrant their authority to bind the parties to this Agreement.
Jefferson County
By: Date:
Name(printed): Heidi Eisenhour
Approved form only:
Title: Chair, Board of County Commissioners9 4 / for 09/16/2025
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
State of Washington Recreation and Conservation Office
On behalf of the Salmon Recovery Funding Board (SRFB or funding board)
For: By: Date:
Megan Duffy
Director
Recreation and Conservation Office
RCO:24-1096 Revision Date: 1/31/2025 Page 4 of 28
Pre-approved as to form:
.7, -,'./5,Yo.t—/.
By: Date: 01/31/2025
Assistant Attorney General
RCO:24-1096 Revision Date: 1/31/2025 Page 5 of 28
ti WASHINGTON STATE RCO Grant Agreement
Recreation and
„ligConservation Office
Project Sponsor: Jefferson County Project Number:24-1096P
Project Title: Dosewallips Rocky Brook Final Design Approval Date:07/01/2025
Eligible Scope Activities
ELIGIBLE SCOPE ACTIVITIES
Planning Metrics
Worksite#1, Dosewallips Rocky Brook Final Design
Targeted salmonid ESU/DPS (A.23): Chinook Salmon-Puget Sound ESU, Chum
Salmon-Hood Canal Summer-run ESU, Coho
Salmon-Puget Sound/Strait of Georgia ESU,
Steelhead-Puget Sound DPS
Targeted species(non-ESU species): None
Area Encompassed(acres) (B.0.b.1): 9.0
Miles of Stream and/or Shoreline Affected (B.0.b.2): 0.45
Design for Salmon restoration
Preliminary design(B.1.b.11.a RCO)
Project Identified in a Plan or Watershed Assessment. (1220) -Guidance for Prioritizing Salmonid Stocks,
(B.1.b.11.a): Issues,and Actions for the Hood Canal
Coordinating Council,
https://hcccwagov.app.box.com/s/ruOlxmw6q5yg
a4b2c5mo9f19km5bvxkt-2024 HCLE Call for
Projects
Priority in Recovery Plan (1222) (B.1.b.11.b): This document provides guidance about priorities
for salmonid recovery actions for the Hood Canal
Coordinating Council (HCCC)and identified the
Dosewallips summer chum subpopulation is its
third highest priority.
Final design and permitting(B.1.b.11.a RCO)
Project Identified in a Plan or Watershed Assessment. (1221) -Guidance for Prioritizing Salmonid Stocks,
(B.1.b.11.a): Issues, and Actions for the Hood Canal
Coordinating Council,
https://hcccwagov.app.box.com/s/ruOlxmw6q5yg
a4b2c5mo9f19km5bvxkt-2024 HCLE Call for
Projects
Priority in Recovery Plan (1223) (B.1.b.11.b): This document provides guidance about priorities
for salmonid recovery actions for the Hood Canal
Coordinating Council(HCCC)and identified the
Dosewallips summer chum subpopulation is its
third highest priority.
Restoration Planning And Coordination Project
Conducting habitat restoration scoping and feasibility studies
(B.1.b.8)
Project Identified in a Plan or Watershed Assessment(B.1.b.8.a): -Guidance for Prioritizing Salmonid Stocks,
Issues,and Actions for the Hood Canal
Coordinating Council,
https://hcccwagov.app.box.com/s/ruOlxmw6q5yg
a4b2c5mo9f19km5bvxkt-2024 HCLE Call for
Projects
Priority in Recovery Plan (B.1.b.8.b) (1211): This document provides guidance about priorities
for salmonid recovery actions for the Hood Canal
Coordinating Council (HCCC)and identified the
Dosewallips summer chum subpopulation is its
third highest priority.
Name and Description of Plan (2299): In June 2024,Jefferson County and Natural
RCO:24-1096 Revision Date: 1/31/2025 Page 6 of 28
Systems Design completed the first draft of a
Resiliency Plan for the Rocky Brook Reach with
existing funds(attached).
Salmonid Habitat Assessment/Inventory
Habitat surveys(B.2.d)
Acres of habitat assessed(B.2.d.2): 15.0
Amount Of Habitat Assessed That Needed Restoration (B.2.d.3): 9.0
Type of Habitat Assessment(B.2.d.1): Floodplain mapping, Forest inventories, Invasive
species, Riparian condition,Wetlands
Landowner willingness inventory
Document Name(1224): Meeting summaries from Dosewallips River
Collaborative and Rocky Brook Reach
neighborhood meetings.
Number of landowers contacted: 25
Cultural Resources
Cultural resources
Agency Indirect Costs
Agency Indirect
RCO: 24-1096 Revision Date: 1/31/2025 Page 7 of 28
,�,� WASHINGTON STATE RCO Grant Agreement
Recreation and
Conservation Office
Project Sponsor: Jefferson County Project Number:24-1096P
Project Title: Dosewallips Rocky Brook Final Design Approval Date:07/01/2025
Project Milestones
PROJECT MILESTONE REPORT
Complete Milestone Target Date Comments/Description
Project Start 07/01/2025
RFP Complete/Consultant Hired 10/01/2025
Data Gathering Started 10/01/2025
Progress Report Due 12/31/2025
Cultural Resources 03/01/2026 Submit CR survey, completed as part of 18-1228,
to RCO for consultation at least 90 days prior to
any ground disturbance
Applied for Permits 06/01/2026
Preliminary Design to RCO 06/01/2026 Submit to RCO for Review Panel review
Progress Report Due 06/30/2026
Annual Project Billing Due 06/30/2026
Special Conditions Met 08/01/2026 Review Panel approval of preliminary design
Progress Report Due 12/31/2026
Final Design to RCO 12/31/2026
Final Report Due 07/01/2027
Final Billing Due 07/01/2027
Agreement End Date 07/01/2027
RCO:24-1096 Revision Date: 1/31/2025 Page 8 of 28
'if: WASHINGTON STATE RCO Grant Agreement
Recreation and
Conservation Office
Project Sponsor: Jefferson County Project Number:24-1096P
Project Title: Dosewallips Rocky Brook Final Design Approval Date:07/01/2025
Standard Terms and Conditions of the Recreation and
Conservation Office
Table of Contents
STANDARD TERMS AND CONDITIONS EFFECTIVE DATE 10
CITATIONS, HEADINGS AND DEFINITIONS 10
PERFORMANCE BY THE SPONSOR 12
ASSIGNMENT 13
RESPONSIBILITY FOR PROJECT 13
INDEMNIFICATION 13
INDEPENDENT CAPACITY OF THE SPONSOR 14
CONFLICT OF INTEREST 14
COMPLIANCE WITH APPLICABLE LAW 14
ARCHAEOLOGICAL AND CULTURAL RESOURCES 15
RECORDS 16
PROJECT FUNDING 16
PROJECT REIMBURSEMENTS 16
ADVANCE PAYMENTS 17
RECOVERY OF PAYMENTS 18
COVENANT AGAINST CONTINGENT FEES 18
INCOME (AND FEES)AND USE OF INCOME 18
PROCUREMENT REQUIREMENTS 18
TREATMENT OF EQUIPMENT AND ASSETS 19
RIGHT OF INSPECTION 19
STEWARDSHIP AND MONITORING 19
PROVISIONS FOR FEDERAL SUBAWARDS 20
PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS 22
PROVISIONS FOR PUGET SOUND ACQUISITION AND RESTORATION PROJECTS 22
ORDER OF PRECEDENCE 25
LIMITATION OF AUTHORITY 26
WAIVER OF DEFAULT 26
APPLICATION REPRESENTATIONS—MISREPRESENTATIONS OR INACCURACY OR BREACH 26
SPECIFIC PERFORMANCE 26
TERMINATION AND SUSPENSION 26
DISPUTE HEARING 27
ATTORNEYS' FEES 28
GOVERNING LAW/VENUE 28
SEVERABILITY 28
END OF STANDARD TERMS AND CONDITIONS 28
RCO: 24-1096 Revision Date: 1/31/2025 Page 9 of 28
STANDARD TERMS AND CONDITIONS EFFECTIVE DATE
This document sets forth the Standard Terms and Conditions of the Recreation and Conservation Office as of 07/08/2025.
CITATIONS, HEADINGS AND DEFINITIONS
A. Any citations referencing specific documents refer to the current version on the effective date of this Agreement or the
effective date of any amendment thereto.
B. Headings used in this Agreement are for reference purposes only and shall not be considered a substantive part of
this Agreement.
C. Definitions.As used throughout this Agreement,the following terms shall have the meaning set forth below:
Agreement,terms of the Agreement, or project agreement—The document entitled"RCO GRANT AGREEMENT"
accepted by all parties to the present project and transaction, including without limitation the Standard Terms and
Conditions of the RCO Grant Agreement, all exhibits, attachments, addendums,amendments, and applicable
manuals, and any intergovernmental agreements, and/or other documents that are incorporated into the Agreement
subject to any limitations on their effect under this Agreement.
applicable manual(s), manual—A manual designated in this Agreement to apply as terms of this Agreement,
subject(if applicable)to substitution of the"RCO director"for the term"board" in those manuals where the project is
not approved by or funded by the referenced board,or a predecessor to the board.
applicable WAC(s)—Designated chapters or provisions of the Washington Administrative Code that apply by their
terms to the type of grant in question or are deemed under this Agreement to apply as terms of the Agreement,
subject to substitution of the"RCO director"for the term"board"or"agency"in those cases where the RCO has
contracted to or been delegated to administer the grant program in question.
applicant—Any party, prior to becoming a Sponsor,who meets the qualifying standards/eligibility requirements for
the grant application or request for funds in question.
application—The documents and other materials that an applicant submits to the RCO to support the applicant's
request for grant funds;this includes materials required for the"Application" in the RCO's automated project
information system, and other documents as noted on the application checklist including but not limited to legal
opinions, maps, plans, evaluation presentations and scripts.
Authorized Representative/Agent—A Sponsor's agent(employee, political appointee, elected person, etc.)
authorized to be the signatory of this Agreement and any amendments requiring a Sponsor's signature.This person
has the signature authority to bind the Sponsor to this Agreement,grant, and project.
C.F.R.—Code of Federal Regulations
completed project or project completion—The status of a project when all of the following have occurred:
• The grant funded project has been inspected by the RCO and the RCO has determined that all scopes of
work to implement the project have been completed satisfactorily.
• A final project report is submitted to and accepted by RCO.
• Any needed amendments to the Agreement have been entered by the Sponsor and RCO and have been
delivered to the RCO.
• A final reimbursement request has been delivered to and paid by RCO.
• Documents affecting property rights(including RCO's as may apply)and any applicable notice of grant, have
been recorded (as may apply).
contractor—An entity that receives a contract from a Sponsor related to performance of work or another obligation
under this Agreement.
Cultural Resources—Archaeological or historic archaeological sites, historic buildings/structures, and cultural or
sacred places.
director—The chief executive officer of the Recreation and Conservation Office or that person's designee.
effective date—The date when the signatures of all parties to this agreement are present in the agreement.
equipment—Tangible personal property(including information technology systems)having a useful service life of
more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level
RCO:24-1096 Revision Date: 1/31/2025 Page 10 of 28
established by the Sponsor or$5,000(2 C.F.R. Part 200 (as updated)).
funding board or board—The Washington State Recreation and Conservation Funding Board,or the Washington
State Salmon Recovery Funding Board. Or both as may apply.
Funding Entity—the entity that approves the project that is the subject to this Agreement.
grant program—The source of the grant funds received. May be an account in the state treasury, or a grant category
within a larger grant program,or a federal source.
indirect cost—Costs incurred for a common or joint purpose benefitting more than one cost objective,and not
readily assignable to the cost objectives specifically benefitted,without effort disproportionate to the results achieved
(2 C.F.R. 200 as updated).
long-term obligations—Sponsor's obligations after the project end date, as specified in the Agreement and manuals
and other exhibits as may apply.
landowner agreement—An agreement that is required between a Sponsor and landowner for projects located on
land not owned, or otherwise controlled, by the Sponsor.
match or matching share—The portion of the total project cost provided by the Sponsor.
milestone—An important event with a defined date to track an activity related to implementation of a funded project
and monitor significant stages of project accomplishment.
Office—Means the Recreation and Conservation Office or RCO.
pass-through entity—A non-Federal entity that provides a subaward to a subrecipient to carry out part of a Federal
program (2 CFR 200(as updated)). If this Agreement is a federal subaward, RCO is the pass-through entity.
period of performance—The period beginning on the project start date and ending on the project end date.
planning project-A project that results in one or more of the following: 1)a study, a plan,assessment, project
design, inventory, construction plans and specifications, and permits;or 2)a project that provides money to facilitate
the work of an organization engaged in planning and coordination, or resource stewardship.
pre-agreement cost—A project cost incurred before the period of performance.
primary Sponsor—The Sponsor who is not a secondary Sponsor and who is specifically identified in the Agreement
as the entity to which RCO grants funds to and authorizes and requires to administer the grant. Administration
includes but is not limited to acting as the fiscal agent for the grant(e.g. requesting and accepting reimbursements,
submitting reports). Primary Sponsor includes its officers,employees, agents and successors.
project—The undertaking that is funded by this Agreement either in whole or in part with funds administered by
RCO.
project area—The area consistent with the geographic limits of the scope of work of the project and subject to
project agreement requirements. For restoration projects, the project area must include the physical limits of the
project's final site plans or final design plans. For acquisition projects,the project area must include the area
described by the legal description of the properties acquired for or committed to the project.
project completion or completed project—The status of a project when all of the following have occurred:
• The grant funded project has been inspected by the RCO and the RCO has determined that all scopes of
work to implement the project have been completed satisfactorily.
• A final project report is submitted to and accepted by RCO.
• Any needed amendments to the Agreement have been entered by the Sponsor and RCO and have been
delivered to the RCO.
• A final reimbursement request has been delivered to and paid by RCO.
• Documents affecting property rights(including RCO's as may apply) and any applicable notice of grant, have
been recorded(as may apply).
project cost—The total allowable costs incurred under this Agreement and all required match share and voluntary
committed matching share, including third-party contributions(see also 2 C.F.R. Part 200(as updated))for federally
funded projects).
RCO:24-1096 Revision Date: 1/31/2025 Page 11 of 28
project end date—The specific date identified in the Agreement on which the period of performance ends, as may
be changed by amendment.This date is not the end date for any long-term obligations.
project start date—The specific date identified in the Agreement on which the period of performance starts.
RCO—Recreation and Conservation Office—The state agency that administers the grant that is the subject of this
Agreement. RCO includes the director and staff.
RCW—Revised Code of Washington
reimbursement—RCO's payment of funds from eligible and allowable costs that have already been paid by the
Sponsor per the terms of the Agreement.
renovation project—A project intended to improve an existing site or structure in order to increase its useful service
life beyond current expectations or functions.This does not include maintenance activities to maintain the facility for
its originally expected useful service life.
secondary Sponsor—One of two or more Sponsors who is not a primary Sponsor. Only the primary Sponsor may
be the fiscal agent for the project.
Sponsor—A Sponsor is an organization that is listed in and has signed this Agreement.
Sponsor Authorized Representative/Agent—A Sponsor's agent(employee, political appointee, elected person,
etc.)authorized to be the signatory of this Agreement and any amendments requiring a Sponsor signature.This
person has the signature authority to bind the Sponsor to this Agreement, grant,and project.
SRFB—Salmon Recovery Funding Board
subaward—Funds allocated to the RCO from another organization,for which RCO makes available to or assigns to
another organization via this Agreement.Also, a subaward may be an award provided by a pass-through entity to a
subrecipient for the subrecipient to carry out part of any award received by the pass-through entity. It does not include
payments to a contractor or payments to an individual that is a beneficiary of a federal or other program.A subaward
may be provided through any form of legal agreement, including an agreement that the pass-through entity considers
a contract.Also see 2 C.F.R. Part 200(as updated). For federal subawards, a subaward is for the purpose of carrying
out a portion of a Federal award and creates a federal assistance relationship with the subrecipient(2 C.F.R. Part 200
(as updated)). If this Agreement is a federal subaward, the subaward amount is the grant program amount in the
Project Funding Section.
subrecipient—Subrecipient means an entity that receives a subaward. For non-federal entities receiving federal
funds, a subrecipient is an entity that receives a subaward from a pass-through entity to carry out part of a federal
program; but does not include an individual that is a beneficiary of such program.A subrecipient may also be a
recipient of other federal awards directly from a federal awarding agency(2 C.F.R. Part 200(as updated)). If this
Agreement is a federal subaward,the Sponsor is the subrecipient.
tribal consultation—Outreach,and consultation with one or more federally recognized tribes(or a partnership or
coalition or consortium of such tribes, or a private tribal enterprise)whose rights will or may be significantly affected
by the proposed project.This includes sharing with potentially-affected tribes the scope of work in the grant and
potential impacts to natural areas, natural resources, and the built environment by the project. It also includes
responding to any tribal request from such tribes and considering tribal recommendations for project implementation
which may include not proceeding with parts of the project, altering the project concept and design, or relocating the
project or not implementing the project,all of which RCO shall have the final approval of.
useful service life—Period during which a built asset, equipment, or fixture is expected to be useable for the
purpose it was acquired, installed, developed,and/or renovated, or restored per this Agreement.
WAC—Washington Administrative Code.
PERFORMANCE BY THE SPONSOR
The Sponsor shall undertake the project as described in this Agreement, and in accordance with the Sponsor's proposed
goals and objectives described in the application or documents submitted with the application, all as finally approved by the
RCO (to include any RCO approved changes or amendments thereto).All submitted documents are incorporated by this
reference as if fully set forth herein.
Timely completion of the project and submission of required documents, including progress and final reports, is important.
Failure to meet critical milestones or complete the project,as set out in this Agreement, is a material breach of the Agreement.
RCO:24-1096 Revision Date: 1/31/2025 Page 12 of 28
ASSIGNMENT
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the Sponsor without
prior written approval of the RCO. Sponsor shall not sell, give, or otherwise assign to another party any property right, or alter
a conveyance(see below)for the project area acquired with this grant without prior approval of the RCO.
RESPONSIBILITY FOR PROJECT
Although RCO administers the grant that is the subject of this Agreement, the project itself remains the sole responsibility of
the Sponsor. The RCO and Funding Entity(if different from the RCO) undertakes no responsibilities to the Sponsor, or to any
third party, other than as is expressly set out in this Agreement.
The responsibility for the implementation of the project is solely that of the Sponsor, as is the responsibility for any claim or suit
of any nature by any third party related in any way to the project.When a project has more than one Sponsor, any and all
Sponsors are equally responsible for the project and all post-completion stewardship responsibilities and long-term obligations
unless otherwise stated in this Agreement.
The RCO, its employees, assigns, consultants and contractors,and members of any funding board or advisory committee or
other RCO grant review individual or body, have no responsibility for reviewing, approving, overseeing or supervising design,
construction, or safety of the project and leaves such review, approval, oversight and supervision exclusively to the Sponsor
and others with expertise or authority. In this respect,the RCO, its employees,assigns, consultants and contractors, and any
funding board or advisory committee or other RCO grant review individual or body will act only to confirm at a general, lay
person, and nontechnical level, solely for the purpose of project eligibility and payment and not for safety or suitability,that the
project apparently is proceeding or has been completed as per the Agreement.
INDEMNIFICATION
The Sponsor shall defend, indemnify, and hold the State and its officers and employees harmless from all claims, demands, or
suits at law or equity arising in whole or in part from the actual or alleged acts, errors, omissions or negligence in connection
with this Agreement(including without limitation all work or activities thereunder), or the breach of any obligation under this
Agreement by the Sponsor or the Sponsor's agents, employees, contractors, subcontractors,or vendors, of any tier,or any
other persons for whom the Sponsor may be legally liable.
Provided that nothing herein shall require a Sponsor to defend or indemnify the State against and hold harmless the State
from claims, demands or suits based solely upon the negligence of the State, its employees and/or agents for whom the State
is vicariously liable.
Provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the Sponsor or the
Sponsor's agents or employees,and(b)the State, or its employees or agents the indemnity obligation shall be valid and
enforceable only to the extent of the Sponsor's negligence or its agents, or employees.
As part of its obligations provided above,the Sponsor specifically assumes potential liability for actions brought by the
Sponsor's own employees or its agents against the State and, solely for the purpose of this indemnification and defense,the
Sponsor specifically waives any immunity under the state industrial insurance law, RCW Title 51. Sponsor's waiver of
immunity under this provision extends only to claims against Sponsor by Indemnitee RCO, and does not include, or extend to,
any claims by Sponsor's employees directly against Sponsor.
Sponsor shall ensure that any agreement relating to this project involving any contractors, subcontractors and/or vendors of
any tier shall require that the contracting entity indemnify, defend,waive RCW 51 immunity,and otherwise protect the State as
provided herein as if it were the Sponsor.This shall not apply to a contractor or subcontractor is solely donating its services to
the project without compensation or other substantial consideration.
The Sponsor shall also defend, indemnify,and hold the State and its officers and employees harmless from all claims,
demands,or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other
allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions by the Sponsor or the Sponsor's agents, employees, contractors, subcontractors or vendors,of any tier, or any
other persons for whom the Sponsor may be legally liable, in performance of the work under this Agreement or arising out of
any use in connection with the Agreement of methods, processes, designs, information or other items furnished or
communicated to the State, its agents, officers and employees pursuant to the Agreement. Provided,this indemnity shall not
apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how,copyright rights or inventions resulting from the State's, its agents',officers'and
employees'failure to comply with specific written instructions regarding use provided to the State, its agents,officers and
employees by the Sponsor, its agents,employees, contractors, subcontractors or vendors, of any tier, or any other persons for
whom the Sponsor may be legally liable.
The funding board and RCO are included within the term State,as are all other agencies,departments, boards,councils,
committees, divisions, bureaus, offices, societies, or other entities of state government.
RCO:24-1096 Revision Date: 1/31/2025 Page 13 of 28
INDEPENDENT CAPACITY OF THE SPONSOR
The Sponsor and its employees or agents performing under this Agreement are not officers, employees or agents of the RCO
or Funding Entity.The Sponsor will not hold itself out as nor claim to be an officer, employee or agent of the RCO or the
Funding Entity, or of the state of Washington, nor will the Sponsor make any claim of right, privilege or benefit which would
accrue to an employee under RCW 41.06.
The Sponsor is responsible for withholding and/or paying employment taxes, insurance, or deductions of any kind required by
federal, state,and/or local laws.
CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, RCO may, in its sole discretion, by written
notice to the Sponsor terminate this Agreement if it is found after due notice and examination by RCO that there is a violation
of the Ethics in Public Service Act, RCW 42.52; or any similar statute involving the Sponsor in the procurement of,or
performance under,this Agreement.
In the event this Agreement is terminated as provided herein, RCO shall be entitled to pursue the same remedies against the
Sponsor as it could pursue in the event of a breach of the Agreement by the Sponsor.The rights and remedies of RCO
provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or this
Agreement.
COMPLIANCE WITH APPLICABLE LAW
In implementing the Agreement,the Sponsor shall comply with all applicable federal, state, and local laws(including without
limitation all applicable ordinances, codes, rules, and regulations). Such compliance includes,without any limitation as to other
applicable laws,the following laws:
A. Nondiscrimination Laws.The Sponsor shall comply with all applicable federal, state, and local nondiscrimination
laws and/or policies, including but not limited to:the Americans with Disabilities Act; Civil Rights Act; and the Age
Discrimination Employment Act(if applicable). In the event of the Sponsor's noncompliance or refusal to comply with
any nondiscrimination law or policy,the Agreement may be rescinded, cancelled, or terminated in whole or in part,
and the Sponsor may be declared ineligible for further grant awards from the RCO or Funding Entity. The Sponsor is
responsible for any and all costs or liability arising from the Sponsor's failure to so comply with applicable law. Except
where a nondiscrimination clause required by a federal funding agency is used,the Sponsor shall insert the following
nondiscrimination clause in each contract for construction of this project: "During the performance of this contract,the
contractor agrees to comply with all federal and state nondiscrimination laws, regulations and policies."
B. Secular Use of Funds. No funds awarded under this grant may be used to pay for any religious activities,worship,or
instruction,or for lands and facilities for religious activities,worship,or instruction. Religious activities,worship, or
instruction may be a minor use of the grant supported recreation and conservation land or facility.
C. Wages and Job Safety.The Sponsor agrees to comply with all applicable laws, regulations, and policies of the
United States and the State of Washington or other jurisdiction which affect wages and job safety.The Sponsor
agrees when state prevailing wage laws(RCW 39.12)are applicable, to comply with such laws,to pay the prevailing
rate of wage to all workers, laborers, or mechanics employed in the performance of any part of this contract, and to
file a statement of intent to pay prevailing wage with the Washington State Department of Labor and Industries as
required by RCW 39.12.40.The Sponsor also agrees to comply with the provisions of the rules and regulations of the
Washington State Department of Labor and Industries.
1) Pursuant to RCW 39.12.040(1)(a), all contractors and subcontractors shall submit to Sponsor a statement of
intent to pay prevailing wages if the need to pay prevailing wages is required by law. If a contractor or
subcontractor intends to pay other than prevailing wages, it must provide the Sponsor with an affirmative
statement of the contractor's or subcontractor's intent. Unless required by law,the Sponsor is not required to
investigate a statement regarding prevailing wage provided by a contractor or subcontractor.
D. Restrictions on Grant Use. No part of any funds provided under this grant shall be used, other than for normal and
recognized executive-legislative relationships,for publicity or propaganda purposes, or for the preparation,
distribution,or use of any kit, pamphlet, booklet, publication, radio,television, or video presentation designed to
support or defeat legislation pending before the U.S. Congress or any state legislature. No part of any funds provided
under this grant shall be used to pay the salary or expenses of any Sponsor,or agent acting for such Sponsor, related
to any activity designed to influence legislation or appropriations pending before the U.S. Congress or any state
legislature.
E. Debarment and Certification. By signing the Agreement with RCO,the Sponsor certifies that neither it nor its
principals nor any other lower tier participant are presently debarred, suspended, proposed for debarment,declared
ineligible or voluntarily excluded from participation in this transaction by Washington State Labor and Industries.
Further,the Sponsor agrees not to enter into any arrangements or contracts related to this Agreement with any party
RCO: 24-1096 Revision Date: 1/31/2025 Page 14 of 28
that is on Washington State Department of Labor and Industries'"Debarred Contractor List."
ARCHAEOLOGICAL AND CULTURAL RESOURCES
A. Project Review. RCO facilitates the review of projects for potential impacts to archaeology and cultural resources,
except as those listed below.The Sponsor shall follow RCO guidance and directives to assist it with such review as
may apply.
1) Projects occurring on State/Federal Lands: Archaeological and cultural resources compliance for projects
occurring on State or Federal Agency owned or managed lands,will be the responsibility of the respective
agency, regardless of sponsoring entity type. Prior to ground disturbing work or alteration of a potentially
historic or culturally significant structure,or release of final payments on an acquisition,the Sponsor must
provide RCO all documentation acknowledging and demonstrating that the applicable archaeological and
cultural resources responsibilities of such state or federal landowner or manager has been conducted.
B. Termination. RCO retains the right to terminate a project due to anticipated or actual impacts to archaeology and
cultural resources.
C. Notice To Proceed. No work shall commence in the project area until RCO has provided a notice of cultural resources
completion. RCO may require on-site monitoring for impacts to archaeology and cultural resources during any
demolition, construction, land clearing, restoration, or repair work, and may direct that work stop to minimize, mitigate,
or avoid impacts to archaeology and cultural resource impacts or concerns.All cultural resources requirements for
non ground disturbing projects (such as acquisition or planning projects) must be met prior to final reimbursement.
D. Compliance and Indemnification.At all times,the Sponsor shall take reasonable action to avoid, minimize, or mitigate
adverse effects to archaeological and historic resources in the project area, and comply with any RCO direction for
such minimization and mitigation.All federal or state cultural resources requirements under Governor's Executive
Order 21-02 and the National Historic Preservation Act, and the State Environmental Policy Act and the National
Environmental Policy Act,and any local laws that may apply, must be completed prior to the start of any work on the
project site.The Sponsor must agree to indemnify and hold harmless the State of Washington in relation to any claim
related to historical or cultural artifacts discovered,disturbed, or damaged due to the project funded under this
Agreement. Sponsor shall comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable
local, state, and federal laws protecting cultural resources and human remains.
E. Costs associated with project review and evaluation of archeology and cultural resources are eligible for
reimbursement under this agreement. Costs that exceed the budget grant amount shall be the responsibility of the
Sponsor.
F. Inadvertent Discovery Plan.The Sponsor shall request, review, and be bound by the RCO Inadvertent Discovery
Plan, and:
1) Keep the IDP at the project site.
2) Make the IDP readily available to anyone working at the project site.
3) Discuss the IDP with staff and contractors working at the project site.
4) Implement the IDP when cultural resources or human remains are found at the project site.
G. Inadvertent Discovery
1) If any archaeological or historic resources are found while conducting work under this Agreement,the
Sponsor shall immediately stop work and notify RCO,the Department of Archaeology and Historic
Preservation at(360) 586-3064, and any affected Tribe, and stop any activity that may cause further
disturbance to the archeological or historic resources.
2) If any human remains are found while conducting work under this Agreement, Sponsor shall immediately
stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, and then
RCO,all in the most expeditious manner, and stop any activity that may cause disturbance to the remains.
Sponsor shall secure the area of the find will and protect the remains from further disturbance until the State
provides a new notice to proceed.
a) Any human remains discovered shall not be touched, moved, or further disturbed unless directed by
the Department of Archaeology and Historic Preservation (DAHP).
b) The county medical examiner/coroner will assume jurisdiction over the human skeletal remains and
make a determination of whether those remains are forensic or non-forensic. If the county medical
examiner/coroner determines the remains are non-forensic,then they will report that finding to the
Department of Archaeology and Historic Preservation(DAHP)who will then take jurisdiction over
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the remains.The DAHP will notify any appropriate cemeteries and all affected tribes of the find.The
State Physical Anthropologist will make a determination of whether the remains are Indian or Non-
Indian and report that finding to any appropriate cemeteries and the affected tribes. The DAHP will
then handle all consultation with the affected parties as to the future preservation,excavation, and
disposition of the remains.
RECORDS
A. Digital Records. If requested by RCO,the Sponsor must provide a digital file(s)of the project property and funded
project site in a format specified by the RCO.
B. Maintenance and Retention.The Sponsor shall maintain books, records, documents, data and other records
relating to this Agreement and performance of the services described herein, including but not limited to accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in
the performance of this Agreement. Sponsor shall retain such records for a period of nine years from the date RCO
deems the project complete, as defined in the PROJECT REIMBURSEMENTS Section. If any litigation,claim or audit
is started before the expiration of the nine(9)year period,the records shall be retained until all litigation, claims, or
audit findings involving the records have been resolved.
C. Access to Records and Data.At no additional cost,the records relating to the Agreement, including materials
generated under the Agreement, shall be subject at all reasonable times to inspection, review or audit by RCO,
personnel duly authorized by RCO,the Office of the State Auditor, and federal and state officials so authorized by
law, regulation or agreement.This includes access to all information that supports the costs submitted for payment
under the grant and all findings, conclusions, and recommendations of the Sponsor's reports, including computer
models and methodology for those models.
D. Public Records. Sponsor acknowledges that the RCO is subject to RCW 42.56 and that this Agreement and any
records Sponsor submits or has submitted to the State shall be a public record as defined in RCW 42.56. RCO
administers public records requests per WAC 286-06 and 420-04(which ever applies).Additionally,the Sponsor
agrees to disclose any information in regards to the expenditure of that funding as if the project sponsor were subject
to the requirements of chapter 42.56 RCW. By submitting any record to the State, Sponsor understands that the State
may be requested to disclose or copy that record under the state public records law, currently codified at RCW 42.56.
The Sponsor warrants that it possesses such legal rights as are necessary to permit the State to disclose and copy
such record to respond to a request under state public records laws.The Sponsor hereby agrees to release the State
from any claims arising out of allowing such review or copying pursuant to a public records act request, and to
indemnify against any claims arising from allowing such review or copying and pay the reasonable cost of state's
defense of such claims.
PROJECT FUNDING
A. Authority. This Agreement and funding is made available to Sponsor through the RCO.
B. Additional Amounts.The RCO or Funding Entity shall not be obligated to pay any amount beyond the dollar amount
as identified in this Agreement, unless an additional amount has been approved in advance by the RCO director and
incorporated by written amendment into this Agreement.
C. Before the Agreement. No expenditure made,or obligation incurred, by the Sponsor before the project start date
shall be eligible for grant funds, in whole or in part, unless specifically provided for by the RCO director, such as a
waiver of retroactivity or program specific eligible pre-Agreement costs. For reimbursements of such costs,this
Agreement must be fully executed and an original received by RCO.The dollar amounts identified in this Agreement
may be reduced as necessary to exclude any such expenditure from reimbursement.
D. Requirements for Federal Subawards. Pre-Agreement costs before the federal award date in the FEDERAL FUND
INFORMATION Section are ineligible unless approved by the federal award agency(2 C.F.R§200.458 (2013)).
E. After the Period of Performance. No expenditure made, or obligation incurred,following the period of performance
shall be eligible, in whole or in part,for grant funds hereunder. In addition to any remedy the RCO or Funding Entity
may have under this Agreement,the grant amounts identified in this Agreement shall be reduced to exclude any such
expenditure from participation.
PROJECT REIMBURSEMENTS
A. Reimbursement Basis.This Agreement is administered on a reimbursement basis per WAC 286-13 and/or 420-12,
whichever has been designated to apply. Only the primary Sponsor may request reimbursement for eligible and
allowable costs incurred during the period of performance.The primary Sponsor may request reimbursement only
after(1)this Agreement has been fully executed and (2)the Sponsor has remitted payment to its vendors. RCO will
authorize disbursement of project funds only on a reimbursable basis at the percentage as defined in the PROJECT
FUNDING Section. Reimbursement shall not be approved for any expenditure not incurred by the Sponsor, or for a
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donation used as part of its matching share. RCO does not reimburse for donations.All reimbursement requests must
include proper documentation of expenditures as required by RCO.
B. Reimbursement Request Frequency.The primary Sponsor is required to submit a reimbursement request to RCO,
at a minimum for each project at least once a year for reimbursable activities occurring between July 1 and June 30 or
as identified in the milestones. Sponsors must refer to the most recent applicable RCO manuals and this Agreement
regarding reimbursement requirements.
C. Compliance and Payment.The obligation of RCO to pay any amount(s) under this Agreement is expressly
conditioned on strict compliance with the terms of this Agreement and other agreements between RCO and the
Sponsor.
D. Conditions for Payment of Retainage. RCO reserves the right to withhold disbursement of the total amount of the
grant to the Sponsor until the following has occurred:
1) RCO has accepted the project as a completed project,which acceptance shall not be unreasonably withheld.
2) On-site signs are in place(if applicable);Any other required documents and media are complete and
submitted to RCO;Grant related fiscal transactions are complete, and
E. Requirements for Federal Subawards: Match.The Sponsor's matching share must comply with 2 C.F.R. Part 200
(as updated).Any shared costs or matching funds and all contributions, including cash and third party in-kind
contributions, can be accepted as part of the Sponsor's matching share when such contributions meet all of the
following criteria:
1) Are verifiable from the non-Federal entity's(Sponsor's) records;
2) Are not included as contributions for any other Federal award;
3) Are necessary and reasonable for accomplishment of project or program objectives;
4) Are allowable under 2 C.F.R. Part 200 as updated;
5) Are not paid by the Federal Government under another Federal award, except where the Federal statute
authorizing a program specifically provides that Federal funds made available for such program can be
applied to matching or cost sharing requirements of other Federal programs;
6) Are provided for in the approved budget when required by the Federal awarding agency identified in the
FEDERAL FUND INFORMATION Section of this Agreement; and
7) Conform to other provisions of 2 C.F.R. Part 200(as updated)as applicable.
F. Requirements for Federal Subawards: Close out. Per 2 C.F.R§200.343(2013),the non-Federal entity(Sponsor)
must:
1) Submit, no later than 90 calendar days after the end date of the period of performance, all financial,
performance, and other reports as required by the terms and conditions of the Federal award.The Federal
awarding agency or pass-through entity(RCO) may approve extensions when requested by the Sponsor.
2) Liquidate all obligations incurred under the Federal award not later than 90 calendar days after the end date
of the period of performance as specified in the terms and conditions of the Federal award.
3) Refund any balances of unobligated cash that the Federal awarding agency or pass-through entity(RCO)
paid in advance or paid and that are not authorized to be retained by the non-Federal entity(Sponsor)for
use in other projects. See OMB Circular A-129 and see 2 C.F.R§200.345 Collection of amounts due(2013),
for requirements regarding unreturned amounts that become delinquent debts.
4) Account for any real and personal property acquired with Federal funds or received from the Federal
Government in accordance with 2 C.F.R§§200.310 Insurance coverage through 200.316 Property trust
relationship and 200.329 Reporting on real property(2013).
ADVANCE PAYMENTS
Advance payments of or in anticipation of goods or services are not allowed unless approved by the RCO director and are
consistent with legal requirements and Manual 8: Reimbursements.
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RECOVERY OF PAYMENTS
A. Recovery for Noncompliance. In the event that the Sponsor fails to expend funds under this Agreement in
accordance with state and federal laws, and/or the provisions of the Agreement,fails to meet its percentage of the
project total, and/or fails to comply with any of the terms and conditions of the Agreement, RCO reserves the right to
recover grant award funds in the amount equivalent to the extent of noncompliance in addition to any other remedies
available at law or in equity.
B. Return of Overpayments.The Sponsor shall reimburse RCO for any overpayment or erroneous payments made
under the Agreement. Repayment by the Sponsor of such funds under this recovery provision shall occur within 30
days of demand by RCO. Interest shall accrue at the rate of twelve percent(12%) per annum from the time the
Sponsor received such overpayment. Unless the overpayment is due to an error of RCO,the payment shall be due
and owing on the date that the Sponsor receives the overpayment from the RCO. If the payment is due to an error of
RCO, it shall be due and owing 30 days after demand by RCO for refund.
C. Requirements for Federal Subawards. RCO, acting as a pass-through entity, may impose any of the remedies as
authorized in 2 C.F.R§§200.207 Specific conditions and/or 200.338 Remedies for noncompliance(2013).
COVENANT AGAINST CONTINGENT FEES
The Sponsor warrants that no person or selling agent has been employed or retained to solicit or secure this Agreement on an
agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or
bona fide established agents maintained by the Sponsor for the purpose of securing business. RCO shall have the right, in the
event of breach of this clause by the Sponsor,to terminate this Agreement and to be reimbursed by Sponsor for any grant
funds paid to Sponsor(even if such funds have been subsequently paid to an agent),without liability to RCO or, in RCO's
discretion,to deduct from the Agreement grant amount or consideration or recover by other means the full amount of such
commission, percentage, brokerage or contingent fee.
INCOME(AND FEES)AND USE OF INCOME
A. Compatible source.The source of any income generated in a funded project or project area must be compatible with
the funding source and the Agreement and any applicable manuals, RCWs, and WACs.
B. Use of Income. Subject to any limitations contained in applicable state or federal law,any needed approvals of RCO,
and applicable rules and policies, income or fees generated at a project work site(including entrance, utility corridor
permit, cattle grazing,timber harvesting,farming, rent,franchise fees, ecosystem services, carbon offsets
sequestration, etc.)during or after the reimbursement period cited in the Agreement, must be used to offset:
1) The Sponsor's matching resources;
2) The project's total cost;
3) The expense of operation, maintenance, stewardship, monitoring, and/or repair of the facility or program
assisted by the grant funding;
4) The expense of operation, maintenance, stewardship, monitoring, and/or repair of other similar units in the
Sponsor's system;
5) Capital expenses for similar acquisition and/or development and renovation; and/or
6) Other purposes explicitly approved by RCO or otherwise provided for in this agreement.
C. Requirements for Federal Subawards. Requirements for Federal Subawards. Sponsors must also comply with
program income requirements(see 2 C.F.R. Part 200(as updated)for federal awards).
PROCUREMENT REQUIREMENTS
A. Procurement Requirements. If the Sponsor has, or is required to have, a procurement process that follows
applicable state and/or federal law or procurement rules and principles, it must be followed,documented, and
retained. If no such process exists,the Sponsor must follow these minimum procedures:
1) Publish a notice to the public requesting bids/proposals for the project;
2) Specify in the notice the date for submittal of bids/proposals;
3) Specify in the notice the general procedure and criteria for selection; and
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4) Sponsor must contract or hire from within its bid pool. If bids are unacceptable the process needs to be
repeated until a suitable bid is selected.
5) Comply with the same legal standards regarding unlawful discrimination based upon race, gender, ethnicity,
sex, or sex-orientation that are applicable to state agencies in selecting a bidder or proposer.
Alternatively, Sponsor may choose a bid from a bidding cooperative if authorized to do so.
This procedure creates no rights for the benefit of third parties, including any proposers, and may not be
enforced or subject to review of any kind or manner by any entity other than the RCO. Sponsors may be
required to certify to the RCO that they have followed any applicable state and/or federal procedures or the
above minimum procedure where state or federal procedures do not apply.
B. Requirements for Federal Subawards.
1) For all Federal subawards, non-Federal entities (Sponsors) must follow 2 C.F.R §§200.318 General
procurement standards through 200.326 Contract Provisions(2013).
TREATMENT OF EQUIPMENT AND ASSETS
Equipment shall be used and managed only for the purpose of this Agreement, unless otherwise provided herein or in the
applicable manuals, or approved by RCO in writing.
A. Discontinued Use. Equipment obtained under this Agreement shall remain in the possession of the Sponsor for the
duration of the project, or RULES of applicable grant assisted program. When the Sponsor discontinues use of the
equipment for the purpose for which it was funded, RCO may require the Sponsor to deliver the equipment to RCO,
or to dispose of the equipment according to RCO published policies.
B. Loss or Damage. The Sponsor shall be responsible for any loss or damage to equipment.
C. Requirements for Federal Subawards. Procedures for managing equipment (including replacement equipment),
whether acquired in whole or in part under a Federal award or match for the award, until disposition takes place will,
at a minimum, meet the following requirements (2 C.F.R§200.313(2013) as updated and amended):
1) Property records must be maintained that include a description of the property, a serial number or other
identification number, the source of funding for the property (including the Federal Award Identification
Number),who holds title, the acquisition date, and cost of the property, percentage of Federal participation in
the project costs for the Federal award under which the property was acquired, the location, use and
condition of the property, and any ultimate disposition data including the date of disposal and sale price of
the property.
2) A physical inventory of the property must be taken and the results reconciled with the property records at
least once every two years.
3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the
property. Any loss, damage, or theft must be investigated.
4) Adequate maintenance procedures must be developed to keep the property in good condition.
5) If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be
established to ensure the highest possible return.
RIGHT OF INSPECTION
The Sponsor shall provide right of access to the project to RCO, or any of its officers, or to any other authorized agent or
official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate
performance, long-term obligations, compliance, and/or quality assurance under this Agreement. If a landowner agreement or
other form of control and tenure limits access to the project area, it must include (or be amended to include)the RCO's right to
inspect and access lands acquired or developed with this funding assistance.
STEWARDSHIP AND MONITORING
Sponsor agrees to perform monitoring and stewardship functions as stated in the applicable WACs and manuals, this
Agreement, or as otherwise directed by RCO consistent with the existing laws and applicable manuals. Sponsor further agrees
to utilize,where applicable and financially feasible, any monitoring protocols recommended by the RCO; provided that RCO
does not represent that any monitoring it may recommend will be adequate to reasonably assure project performance or
safety. It is the sole responsibility of the Sponsor to perform such additional monitoring as may be adequate for such purposes.
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PROVISIONS FOR FEDERAL SUBAWARDS
The following shall apply, as applicable by federal law, rule, policy waiver, or presidential executive order:
A. Sub-Recipient(Sponsor) must comply with the cost principles of 2 C.F.R. Part 200(as updated). Unless otherwise
indicated,the cost principles apply to the use of funds provided under this Agreement to include match and any in-
kind matching donations.The applicability of the cost principles depends on the type of organization incurring the
costs.
B. Infrastructure Investment and Jobs Act, Pub. L. No. 117-58, Build America, Buy America Act, Pub. L. No. 117-
58, Section 70901-52.Subrecipients must comply with section 70914 of the Act, including by the incorporation of a
Buy America preference in the terms and conditions of each award with an infrastructure project.The Act requires the
following Buy America preference:
1) All iron and steel used in the project are produced in the United States.This means all manufacturing
processes,from the initial melting stage through the application of coatings, occurred in the United States.
2) All manufactured products used in the project are produced in the United States.This means the
manufactured product was manufactured in the United States,and the cost of the components of the
manufactured product that are mined, produced, or manufactured in the United States is greater than 55
percent of the total cost of all components of the manufactured product, unless another standard for
determining the minimum amount of domestic content of the manufactured product has been established
under applicable law or regulation; and
3) All construction materials are manufactured in the United States. This means that all manufacturing
processes for the construction material occurred in the United States.
4) Subject to subsequent approved federal agency specific waivers.
C. Binding Official. Per 2 CFR 200(as updated), as updated, Sponsor certifies through its actions or those of
authorized staff,at the time of a request for reimbursement,the following: "To the best of my knowledge and belief
that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the
purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false,
fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal,civil or
administrative penalties for fraud,false statements,false claims or otherwise. (U.S. Code Title 18, Section 1001 and
Title 31, Sections 3729-3730 and 3801-3812)."
D. Equal Employment Opportunity. Except as otherwise provided under 41 C.F.R. Part 60,all contracts that meet the
definition of"federally assisted construction contract"in 41 C.F.R. §60-1.3 must include the equal opportunity clause
provided under 41 C.F.R. §60- 1.4(b), in accordance with Executive Order 11246, Equal Employment Opportunity
(30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339),as amended by Executive Order 11375,
Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41
C.F.R. Part 60(Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor). See 2 C.F.R. Part 200(as updated).
1) Federally Assisted Construction Contract.The regulation at 41 C.F.R. §60-1.3 defines a"federally
assisted construction contract"as any agreement or modification thereof between any applicant and a
person for construction work which is paid for in whole or in part with funds obtained from the Government or
borrowed on the credit of the Government pursuant to any Federal program involving a grant, contract, loan,
insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan,
insurance, or guarantee, or any application or modification thereof approved by the Government for a grant,
contract, loan, insurance,or guarantee under which the applicant itself participates in the construction work.
2) Construction Work.The regulation at 41 C.F.R. §60-1.3 defines"construction work"as the construction,
rehabilitation, alteration,conversion, extension,demolition or repair of buildings, highways, or other changes
or improvements to real property, including facilities providing utility services.The term also includes the
supervision, inspection, and other onsite functions incidental to the actual construction.
E. Davis-Bacon Act,as amended (40 U.S.C. 3141-3148).When required by federal program legislation, all prime
construction contracts in excess of$2,000 awarded by non-federal entities(Sponsors) must include a provision for
compliance with the Davis-Bacon Act(40 U.S.C. 3141-3148)as supplemented by Department of Labor regulations
(29 C.F.R. §5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction").
In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not
less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition,
contractors must be required to pay wages not less than once a week.The non-federal entity(Sponsor) must place a
copy of the current prevailing wage determination issued by the Department of Labor in each solicitation.The
decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination.The
non-Federal entity(Sponsor)must report all suspected or reported violations to the federal awarding agency identified
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in the Federal Fund Information Section.
The contracts must also include a provision for compliance with the Copeland"Anti-Kickback"Act(40 U. S. C. 3145),
as supplemented by Department of Labor regulations(29 C.F.R Part 3,"Contractors and Subcontractors on Public
Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States").The Act provides
that each contractor or subrecipient(Sponsor) must be prohibited from inducing, by any means, any person employed
in the construction,completion, or repair of public work, to give up any part of the compensation to which he or she is
otherwise entitled.The non-Federal entity(Sponsor) must report all suspected or reported violations to the Federal
awarding agency identified in Section H: Federal Fund Information.
F. Contract Work Hours and Safety Standards Act(40 U.S.C. 3701-3708).Where applicable, all contracts awarded
by the non-federal entity(Sponsor) in excess of$100,000 that involve the employment of mechanics or laborers must
include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor
regulations(29 C.F.R. Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the
wages of every mechanic and laborer on the basis of a standard work week of 40 hours.Work in excess of the
standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half
times the basic rate of pay for all hours worked in excess of 40 hours in the work week.The requirements of 40
U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in
surroundings or under working conditions which are unsanitary, hazardous or dangerous.These requirements do not
apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for
transportation or transmission of intelligence.
G. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding
agreement"under 37 C.F.R§401.2(a)and the recipient or subrecipient(Sponsor)wishes to enter into a contract with
a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that"funding agreement,"the recipient or subrecipient
(Sponsor) must comply with the requirements of 37 C.F.R Part 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"and
any implementing regulations issued by the awarding agency.
H. Clean Air Act(42 U.S.C.7401-7671q.)and the Federal Water Pollution Control Act(33 U.S.C. 1251-1387),as
Amended. Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-
Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air
Act(42 U.S.C. 7401-7671q)and the Federal Water Pollution Control Act as amended(33 U.S.C. 1251-1387).
Violations must be reported to the Federal awarding agency identified in Section H: Federal Fund Information and the
Regional Office of the Environmental Protection Agency(EPA).
I. Byrd Anti-Lobbying Amendment(31 U.S.C. 1352). By signing this Agreement,the Sponsor certifies(per the
certification requirements of 31 U.S.C.)that none of the funds that the Sponsor has(directly or indirectly) received or
will receive for this project from the United States or any agency thereof, have been used or shall be used to engage
in the lobbying of the Federal Government or in litigation against the United States. Such lobbying includes any
influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with this project. Contractors that apply or bid
for an award exceeding$100,000 must file the required certification. Each tier certifies to the tier above that it will not
and has not used federal appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an
employee of a member of Congress in connection with obtaining any federal contract, grant or any other award
covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in
connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal
award.
J. Procurement of Recovered Materials.A non-federal entity(Sponsor)that is a state agency or agency of a political
subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended
by the Resource Conservation and Recovery Act.The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmental Protection Agency(EPA) at 40 C.F.R part 247 that contain the highest
percentage of recovered materials practicable,consistent with maintaining a satisfactory level of competition,where
the purchase price of the item exceeds$10,000 or the value of the quantity acquired during the preceding fiscal year
exceeded$10,000; procuring solid waste management services in a manner that maximizes energy and resource
recovery;and establishing an affirmative procurement program for procurement of recovered materials identified in
the EPA guidelines.
K. Required Insurance.The non-federal entity(Sponsor) must, at a minimum, provide the equivalent insurance
coverage for real property and equipment acquired or improved with federal funds as provided to property owned by
the non-federal entity. Federally-owned property need not be insured unless required by the terms and conditions of
the Federal award(2 C.F.R§200.310(2013)).
L. Debarment and Suspension(Executive Orders 12549 and 12689).The Sponsor must not award a contract to
parties listed on the government-wide exclusions in the System for Award Management(SAM), in accordance with
the Office of Management and Budget(OMB) guidelines at 2 C.F.R§ 180 that implement Executive Orders 12549(3
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C.F.R part 1986 Comp., p. 189) and 12689 (3 C.F.R part 1989 Comp., p. 235), "Debarment and Suspension." SAM
Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
M. Conflict of Interest. Sponsor agrees to abide by the conflict of interest policy and requirements of the federal funding
agency established pursuant to 2 C.F.R 200.
PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS
For habitat restoration projects funded in part or whole with federal funds administered by the SRFB the Sponsor shall not
commence with clearing of riparian trees or in-water work unless either the Sponsor has complied with 50 C.F.R. §223.203
(b)(8) (2000), limit 8 or until an Endangered Species Act consultation is finalized in writing by the National Oceanic and
Atmospheric Administration. Violation of this requirement may be grounds for terminating this Agreement. This section shall
not be the basis for any enforcement responsibility by RCO.
PROVISIONS FOR PUGET SOUND ACQUISITION AND RESTORATION PROJECTS
The following provisions shall be in force for this Agreement, funded in part or wholly from the Puget Sound Acquisition and
Restoration program.
The Sponsor agrees to the following terms and conditions:
A. Cost Principles/Indirect Costs For State Agencies. GRANT RECIPIENT agrees to comply with the cost principles
of 2 CFR 200 (as updated) as appropriate to the award. In addition to the US Environmental Protection Agency's
General Terms and Conditions"Indirect Cost Rate Agreements," if the recipient does not have a previously
established indirect cost rate, it agrees to prepare and submit its indirect cost rate proposal in accordance with 2 CFR
200 (as updated).
B. Credit and Acknowledgement. In addition to the ACKNOWLEDGEMENT AND SIGNS SECTION, materials
produced must display both the Environmental Protection Agency(EPA) and Puget Sound Partnership (PSP) logos
and the following credit line: "This project has been funded wholly or in part by the United States Environmental
Protection Agency. The contents of this document do not necessarily reflect the views and policies of the
Environmental Protection Agency, nor does mention of trade names or commercial products constitute endorsement
or recommendation for use."This requirement is for the life of the product, whether during or after the Agreement
period of performance.
C. Hotel Motel Fire Safety Act. Sponsor agrees to ensure that all conference, meeting, convention, or training space
funded in whole or part with federal funds, complies with the federal Hotel and Motel Fire Safety Act(PL 101-391, as
amended). Sponsors may search the Hotel-Motel National Master List @ http://www.usfa.dhs.gov/applications/hotel
to see if a property is in compliance or to find other information about the Act.
D. Drug Free Workplace Certification. Sub-recipient (Sponsor) shall make an ongoing, good faith effort to maintain a
drug-free workplace pursuant to the specific requirements set forth in 2 C.F.R. Part 1536 Subpart B. Additionally, in
accordance with these regulations, the recipient organization shall identify all known workplaces under its federal
awards, and keep this information on file during the performance of the award. Sponsors who are individuals must
comply with the drug-free provisions set forth in 2 C.F.R. Part 1536 Subpart C. The consequences for violating this
condition are detailed under 2 C.F.R. Part 1536 Subpart E.
E. Management Fees. Management fees or similar charges in excess of the direct costs and approved indirect rates are
not allowable. The term"management fees or similar charges" refers to the expenses added to direct costs in order to
accumulate and reserve funds for ongoing business expenses, unforeseen liabilities or for other similar costs that are
not allowable. Management fees or similar charges may not be used to improve or expand the project funded under
this Agreement, except for the extent authorized as a direct cost of carrying out the scope of work.
F. Trafficking in Persons and Trafficking Victim Protection Act of 2000 (TVPA). This provision applies only to a
sub-recipient(Sponsor), and all sub-awardees of sub-recipient (Sponsor), if any. Sub-recipient(Sponsor) shall include
the following statement in all sub-awards made to any private entity under this Agreement.
"You as the sub-recipient, your employees, sub-awardees under this award, and sub-awardees' employees may not
engage in severe forms of trafficking in persons during the period of time that the award is in effect; procure a
commercial sex act during the period of time that the award is in effect; or use forced labor in the performance of the
award or sub-awards under this Award."
The sub-recipient (Sponsor), and all sub-awardees of sub-recipient(Sponsor) must inform RCO immediately of any
information you receive from any source alleging a violation of this prohibition during the award term.
The federal agency funding this Agreement may unilaterally terminate,without penalty, the funding award if this
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prohibition is violated, Section 106 of the Trafficking Victims Protection Act of 2000, as amended.
G. Lobbying. The chief executive officer of this recipient agency (Sponsor) shall ensure that no grant funds awarded
under this Agreement are used to engage in lobbying of the Federal Government or in litigation against the United
States, unless authorized under existing law. The recipient(Sponsor) shall abide by its respective Cost Principles
(OMB Circulars A-21,A-87, and A-122), which generally prohibits the use of federal grant funds for litigation against
the United States, or for lobbying or other political activities.
The Sponsor agrees to comply with 40 C.F.R. Part 34, New Restrictions on Lobbying. Sponsor shall include the
language of this provision in award documents for all sub-awards exceeding $100,000, and require that sub-
awardees submit certification and disclosure forms accordingly.
In accordance with the Byrd Anti-Lobbying Amendment, any Sponsor who makes a prohibited expenditure under 40
C.F.R. Part 34 or fails to file the required certification or lobbying forms shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each expenditure.
All contracts awarded by Sponsor shall contain, when applicable, the anti-lobbying provisions as stipulated in the
Appendix at 40 C.F.R. Part 30.
Pursuant to Section 18 of the Lobbying Disclosure Act, Sponsor affirms that it is not a non-profit organization
described in Section 501(c)(4)of the Internal Revenue Code of 1986; or that it is a non-profit organization described
in Section 501(c)(4) of the code but does not and will not engage in lobbying activities as defined in Section 3 of the
Lobbying Disclosure Act.
H. Reimbursement Limitation. If the Sponsor expends more than the amount of RCO funding in this Agreement in
anticipation of receiving additional funds from the RCO, it does so at its own risk. RCO is not legally obligated to
reimburse the Sponsor for costs incurred in excess of the RCO approved budget.
I. Disadvantaged Business Enterprise Requirements.The Sponsor agrees to comply with the requirements of
EPA's Utilization of Small, Minority and Women's Business Enterprises in procurements made under this award.
J. Minority and Women's Business Participation. Sponsor agrees to solicit and recruit, to the maximum extent
possible, certified minority owned (MBE)and women owned (WBE) businesses in purchases and contracts initiated
after the effective date of this Agreement.
These goals are expressed as a percentage of the total dollars available for purchase or agreement and are as
follows: Purchased Goods 8% MBE 4%WBE; Purchased Services 10% MBE 4% WBE; Professional Services 10%
MBE 4%WBE.
Meeting these goals is voluntary and no agreement award or rejection shall be made based on achievement or non-
achievement of the goals.Achievement of the goals is encouraged, however, and Sponsor and ALL prospective
bidders or people submitting qualifications shall take the following affirmative steps in any procurement initiated after
the effective date of this Agreement:
1) Include qualified minority and women's businesses on solicitation lists.
2) Assure that qualified minority and women's business are solicited whenever they are potential sources of
services or supplies.
3) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit
maximum participation by qualified minority and women's businesses.
4) Establish delivery schedules, where work requirements permit,which will encourage participation of qualified
minority and women's businesses.
5) Use the services and assistance of the State Office of Minority and Women's Business Enterprises
(OMWBE) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as
appropriate.
K. MBE/WBE Reporting. In accordance with the deviation from 40 C.F.R. §33.502, signed November 8, 2013, DBE
reporting is limited to annual reports and only required for assistance agreements where one or more the following
conditions are met:
1) There are any funds budgeted in the contractual/services, equipment or construction lines of the award;
and/or$3,000 or more is included for supplies; or there are funds budgeted for subawards or loans in which
the expected budget(s) meet the conditions as described in items (a) and (b). When completing the form,
recipients (Sponsors) should disregard the quarterly and semi-annual boxes in the reporting period Section
1 B of the form. For annual submissions, the reports are due by October 30th of each year or 90 days after
the end of the project period, whichever comes first. The reporting requirement is based on planned
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procurements. Recipients(Sponsors)with funds budgeted for non-supply procurement and/or$3,000 or
more in supplies are required to report annually whether the planned procurements take place during the
reporting period or not. If no procurements take place during the reporting period,the recipient should check
the box in Section 5B when completing the form. MBE/WBE reports should be sent to the DBE Coordinator
in the Sponsor's region. Contact information can be found at http://www.epa.gov/osbp/contactpage.htm.The
coordinators also can answer any questions. Final MBE/VMBE reports must be submitted within 90 days after
the project period of the grant ends.To be in compliance with regulations,the Sponsor must submit a final
MBE/ BE report. Non-compliance may impact future competitive grant proposals.The current EPA Form
5700-52A can be found at the EPA Office of Small Business Program's Home Page at
http://www.epa.gov/osbp/dbe_reporting.htm.
L. Procurement involving an EPA Financial Assistance Agreement. Pursuant to 40 C.F.R. §33.301,the Sponsor
agrees to make the following six good faith efforts whenever procuring construction, equipment, services and supplies
under an EPA financial assistance agreement, and to require that sub-recipients(Sponsors), and prime contractors
also comply. Records documenting compliance with the six good faith efforts shall be retained:
1) Ensure Disadvantaged Business Enterprise(DBEs)are made aware of contracting opportunities to the
fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and
Government Sponsors,this will include placing DBEs on solicitation lists and soliciting them whenever they
are potential sources.
2) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and
establish delivery schedules,where the requirements permit, in a way that encourages and facilitates
participation by DBEs in the competitive process. This includes,whenever possible, posting solicitations for
bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date.
3) Consider in the contracting process whether firms competing for large contracts could subcontract with
DBEs. For Indian Tribal, State and local Government Sponsors,this will include dividing total requirements
when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the
competitive process.
4) Encourage contracting with a consortium of DBEs when an agreement is too large for one of these firms to
handle individually.
5) Use the services and assistance of the Small Business Administration (SBA)and the Minority Business
Development of the Department of Commerce.
6) If the Sponsor awards subcontracts, require the Sponsor to take the steps in paragraphs(a)through (e)of
this section.
M. Lobbying&Litigation. By signing this Agreement, the Sponsor certifies that none of the funds received from this
Agreement shall be used to engage in the lobbying of the Federal Government or in litigation against the United
States unless authorized under existing law.
The chief executive officer of this Sponsor agency shall ensure that no grant funds awarded under this Agreement are
used to engage in lobbying of the Federal Government or in litigation against the United States unless authorized
under existing law. The Sponsor shall abide by its respective Attachment in 2 C.F.R. Part 200(as updated),which
prohibits the use of federal grant funds for litigation against the United States or for lobbying or other political
activities.
For subawards exceeding$100,000, EPA requires the following certification and disclosure forms:
1) Certification Regarding Lobbying, EPA Form 6600-06:
http://www.epa.gov/ogd/AppKit/form/Lobbying_sec.pdf
2) Disclosure of Lobbying Activities, SF LLL: http://www.epa.gov/ogd/AppKit/form/sflllin_sec.pdf
3) Legal expenses required in the administration of Federal programs are allowable. Legal expenses for
prosecution of claims against the Federal Government are unallowable.
N. Payment to Consultants. EPA participation in the salary rate(excluding overhead)paid to individual consultants
retained by recipients(Sponsors)or by a recipients' (Sponsor's)contractors or subcontractors shall be limited to the
maximum daily rate for Level IV of the Executive Schedule(formerly GS-18),to be adjusted annually.This limit
applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate.
This rate does not include transportation and subsistence costs for travel performed (the recipient will pay these in
accordance with his/her normal travel reimbursement practices).
Subagreements with firms for services that are awarded using the procurement requirements in 40 C.F.R. Parts 30 or
31, are not affected by this limitation unless the terms of the contract provide the recipient(Sponsor)with
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responsibility for the selection, direction and control of the individual who will be providing services under the contract
at an hourly or daily rate of compensation. See 40 C.F.R. § 30.27(b) or 40 C.F.R. § 31.369(j), as applicable, for
additional information.
As of January 1, 2014,the limit is $602.24 per day$75.28 per hour.
O. Peer Review. Where appropriate, prior to finalizing any significant technical products the Principal Investigator(PI) of
this project must solicit advice, review, and feedback from a technical review or advisory group consisting of relevant
subject matter specialists. A record of comments and a brief description of how respective comments are addressed
by the PI will be provided to the Project Monitor prior to releasing any final reports or products resulting from the
funded study.
P. International Travel (Including Canada). All International Travel must be approved by the US Environmental
Protection Agency's Office of International and Tribal Affairs(OITA) BEFORE travel occurs. Even a brief trip to a
foreign country, for example to attend a conference, requires OITA approval. Please contact your Partnership Project
manager as soon as possible if travel is planned out of the country, including Canada and/or Mexico, so that they can
submit a request to the EPA Project Officer if they approve of such travel.
Q. Unliquidated Obligations (ULO). Sub-recipients, and all sub-awardees of Sub-Recipients, if any, should manage
their agreement and subaward funding in ways that reduce the length of time that federal funds obligated and
committed to subaward projects are unspent (not yet drawn down through disbursements to sub-recipients and sub-
awardees).
R. Light Refreshments And/Or Meals.
Unless the event(s) and all of its components are described n the approved workplan, the recipient agrees to obtain
prior approval from EPA for the use of grant funds for light refreshments and/or meals served at meetings,
conferences, training workshops, and outreach activities(events). The recipient must send requests for approval to
the EPA Project Officer and include:
1) An estimated budget and description for the light refreshments, meals, and/or beverages to be served at the
event(s);
2) A description of the purpose, agenda, location, length and timing for the event; and,
3) An estimated number of participants in the event and a description of their roles.
Cost for light refreshments and meals for recipient staff meetings and similar day-to-day activities are not allowable
under EPA assistance agreements.
S. State grant cybersecurity.
1) The recipient agrees that when collecting and managing environmental data under this assistance
agreement, it will protect the data by following all applicable State law cybersecurity requirements.
2) EPA must ensure that any connections between the recipient's network or information system and EPA
networks used by the recipient to transfer data under this agreement, are secure.
3) The recipient agrees that any subawards it makes under this agreement will require the subrecipient to
comply with the requirements in (b)(1) if the subrecipient' s network or information system is connected to
EPA networks to transfer data to the AGecy using systems other than the Environmental Information
Exchange Network or EPA's Central Data Exchange.
ORDER OF PRECEDENCE
This Agreement is entered into, pursuant to, and under the authority granted by applicable federal and state laws. The
provisions of the Agreement shall be construed to conform to those laws. In the event of a direct and irreconcilable conflict
between the terms of this Agreement and any applicable statute, rule, or policy or procedure,the conflict shall be resolved by
giving precedence in the following order:
A. Federal law and binding executive orders;
B. Code of federal regulations;
C. Terms and conditions of a grant award to the state from the federal government;
D. Federal grant program policies and procedures adopted by a federal agency that are required to be applied by federal
law;
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E. State Constitution, RCW, and WAC;
F. Agreement Terms and Conditions and Applicable Manuals;
G. Applicable deed restrictions, and/or governing documents.
LIMITATION OF AUTHORITY
Only RCO's Director or RCO's delegate authorized in writing (delegation to be made prior to action) shall have the authority to
alter, amend, modify, or waive any clause or condition of this Agreement; provided that any such alteration, amendment,
modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made as a written
amendment to this Agreement and signed by the RCO Director or delegate.
WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the
Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a
modification of the terms of the Agreement unless stated to be such in writing, signed by the director, or the director's
designee, and attached as an amendment to the original Agreement.
APPLICATION REPRESENTATIONS—MISREPRESENTATIONS OR INACCURACY OR BREACH
The Funding Entity(if different from RCO) and RCO rely on the Sponsor's application in making its determinations as to
eligibility for, selection for, and scope of, funding grants. Any misrepresentation, error or inaccuracy in any part of the
application may be deemed a breach of this Agreement.
SPECIFIC PERFORMANCE
RCO may, at it's discretion, enforce this Agreement by the remedy of specific performance,which means Sponsors'
completion of the project and/or its completion of long-term obligations as described in this Agreement. However, the remedy
of specific performance shall not be the sole or exclusive remedy available to RCO. No remedy available to the RCO shall be
deemed exclusive. The RCO may elect to exercise any, a combination of, or all of the remedies available to it under this
Agreement, or under any provision of law, common law, or equity, including but not limited to seeking full or partial repayment
of the grant amount paid and damages.
TERMINATION AND SUSPENSION
The RCO requires strict compliance by the Sponsor with all the terms of this Agreement including, but not limited to, the
requirements of the applicable statutes, rules, and RCO policies, and with the representations of the Sponsor in its application
for a grant as finally approved by RCO. For federal awards, notification of termination will comply with 2 C.F.R. §200 (as
updated).
A. For Cause.
1) The RCO director may suspend or terminate the obligation to provide funding to the Sponsor under this
Agreement:
a) If the Sponsor breaches any of the Sponsor's obligations under this Agreement;
b) If the Sponsor fails to make progress satisfactory to the RCO director toward completion of the
project by the completion date set out in this Agreement. Included in progress is adherence to
milestones and other defined deadlines; or
c) If the primary and secondary Sponsor(s) cannot mutually agree on the process and actions needed
to implement the project;
2) Prior to termination, the RCO shall notify the Sponsor in writing of the opportunity to cure. If corrective action
is not taken within 30 days or such other time period that the director approves in writing, the Agreement may
be terminated. In the event of termination, the Sponsor shall be liable for damages or other relief as
authorized by law and/or this Agreement.
3) RCO reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the
Sponsor from incurring additional obligations of funds during the investigation of any alleged breach and
pending corrective action by the Sponsor, or a decision by the RCO to terminate the Contract.
B. For Convenience. Except as otherwise provided in this Agreement, RCO may, by ten (10) days written notice,
beginning on the second day after the mailing, terminate this Agreement, in whole or in part when it is in the best
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interest of the state. If this Agreement is so terminated, RCO shall be liable only for payment required under the terms
of this Agreement prior to the effective date of termination.A claimed termination for cause shall be deemed to be a
"Termination for Convenience"if it is determined that:
1) The Sponsor was not in default;or
2) Failure to perform was outside Sponsor's control,fault or negligence.
C. Rights and Remedies of the RCO.
1) The rights and remedies of RCO provided in this Agreement are not exclusive and are in addition to any
other rights and remedies provided by law.
2) In the event this Agreement is terminated by the director, after any portion of the grant amount has been paid
to the Sponsor under this Agreement due to Sponsor's breach of the Agreement or other violation of law,the
director may require that any amount paid be repaid to RCO for redeposit into the account from which the
funds were derived. However, any repayment shall be limited to the extent repayment would be inequitable
and represent a manifest injustice in circumstances where the project will fulfill its fundamental purpose for
substantially the entire period of performance and of long-term obligation.
D. Non Availability of Funds.The obligation of the RCO to make payments is contingent on the availability of state and
federal funds through legislative appropriation and state allotment. If amounts sufficient to fund the grant made under
this Agreement are not appropriated to RCO for expenditure for this Agreement in any biennial fiscal period, RCO
shall not be obligated to pay any remaining unpaid portion of this grant unless and until the necessary action by the
Legislature or the Office of Financial Management occurs. If RCO participation is suspended under this section for a
continuous period of one year, RCO's obligation to provide any future funding under this Agreement shall terminate.
Termination of the Agreement under this section is not subject to appeal by the Sponsor.
1) Suspension:The obligation of the RCO to manage contract terms and make payments is contingent upon
the state appropriating state and federal funding each biennium. In the event the state is unable to
appropriate such funds by the first day of each new biennium RCO reserves the right to suspend the
Agreement,with ten (10)days written notice, until such time funds are appropriated. Suspension will mean
all work related to the contract must cease until such time funds are obligated to RCO and the RCO provides
notice to continue work.
2) No Waiver.The failure or neglect of RCO to require strict compliance with any term of this Agreement or to
pursue a remedy provided by this Agreement or by law shall not act as or be construed as a waiver of any
right to fully enforce all rights and obligations set forth in this Agreement and in applicable state or federal law
and regulations.
DISPUTE HEARING
Except as may otherwise be provided in this Agreement ,when a dispute arises between the Sponsor and the RCO,which
cannot be resolved, either party may request a dispute hearing according to the process set out in this section. Either party's
request for a dispute hearing must be in writing and clearly state:
A. The disputed issues;
B. The relative positions of the parties;
C. The Sponsor's name, address, project title, and the assigned project number.
In order for this section to apply to the resolution of any specific dispute or disputes,the other party must agree in writing that
the procedure under this section shall be used to resolve those specific issues. The dispute shall be heard by a panel of three
persons consisting of one person chosen by the Sponsor,one person chosen by the director, and a third person chosen by the
two persons initially appointed. If a third person cannot be agreed on,the persons chosen by the Sponsor and director shall be
dismissed and an alternate person chosen by the Sponsor, and one by the director shall be appointed and they shall agree on
a third person.This process shall be repeated until a three person panel is established.
Any hearing under this section shall be informal,with the specific processes to be determined by the disputes panel according
to the nature and complexity of the issues involved.The process may be solely based on written material if the parties so
agree.The disputes panel shall be governed by the provisions of this Agreement in deciding the disputes.
The parties shall be bound by the majority decision of the dispute panelists, unless the remedy directed by that panel is
beyond the authority of either or both parties to perform, as necessary, or is otherwise unlawful.
Request for a disputes hearing under this section by either party shall be delivered or mailed to the other party.The request
shall be delivered or mailed within thirty(30)days of the date the requesting party has received notice of the action or position
of the other party which it wishes to dispute.The written agreement to use the process under this section for resolution of
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those issues shall be delivered or mailed by the receiving party to the requesting party within thirty (30) days of receipt by the
receiving party of the request.
All costs associated with the implementation of this process shall be shared equally by the parties.
ATTORNEYS' FEES
In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own costs and
attorneys'fees.
GOVERNING LAWNENUE
This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. In the event of a
lawsuit involving this Agreement, venue shall be in Thurston County Superior Court if legally proper; otherwise venue shall be
in the Superior Court of a county where the project is situated, if venue there is legally proper, and if not, in a county where
venue is legally proper. The Sponsor, by execution of this Agreement acknowledges the jurisdiction of the courts of the State
of Washington and agrees to venue as set forth above.
SEVERABILITY
The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason
whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Agreement.
END OF STANDARD TERMS AND CONDITIONS
This is the end of the Standard Terms and Conditions of the Agreement.
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