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MINUTES
Lodging Tax Advisory Committee(LTAC)
Special Meeting Minutes November 8,2024— 10:30 a.m.
Jefferson County Commissioners Chambers
(Hybrid)
Members: Chair Greg Brotherton, Diana Smeland, Amy Neil,Kevin Wooley and Tara
McCauley
Staff: LTAC Clerk Adiel McKnight
CALL TO ORDER: Dean called the meeting to order at the appointed time.
Members Smeland,Neil, and Wooley were present. Member McCauley joined the
meeting at 10:31 a.m.
PUBLIC COMMENT PERIOD: Dean called for public comments,and four
comments were received.
SELECTION OF NEW CHAIR: Chair Dean voted that as the County Commissioner
serving on LTAC, serves as Chair.
APPROVAL OF MINUTES: Member Wooley moved to approve Special Meeting
Minutes of August 9 and 29, 2024 as presented. Member Smeland seconded the
motion. Chair Dean abstained from voting. She called for a vote on the motion. The
motion carried.
DISCUSSION re: New Priorities for 2025 LTAC Funding Cycle: After discussion,
Member Smeland moved to not accept the priorities for 2025 LTAC funding cycle that
had been sent out after the RFP process was already in place. Member Neil seconded
the motion. After further discussion, Chair Dean clarified that the motion does not
change the Commissioners' decision on the priorities. Member Smeland referenced
RCW 67.28.28.16 stating that LTAC should be setting the priorities and
recommending them to the Board of County Commissioners. Chair Dean called for a
vote on the motion. Member McCauley abstained from voting. Chair Dean voted
against the motion. Members Smeland,Neil and Wooley voted in favor of the motion.
The motion carried.
Chair Dean opened the floor to allow for public comments, and two comments were
received.
DISCUSSION re: LTAC RFP scoring sheet and process and legal review: After
discussion, Chair Dean stated that she will edit the scoring sheet provided and send out
for scoring at the future meeting of November 22, 2024. Legal has reviewed the
applications received and Chair Dean advised the committee that most were approved,
but waiting on a couple.
DISCUSSION re: Extending RFP Deadline: The committee discussed a late
request last year from Jefferson County Parks and Recreation, and the committee
denied accepting the late submittal at that time. After discussion, the committee
agreed not to extend the 2025 RFP deadline.
DISCUSSION re: Peninsula Trails Coalition (PTC)Amendment to 2024 Contract:
PTC Fundraising Manager Michelle Canal presented the request for an amendment of
2024 LTAC funds. Her request was to divert funds already received and use them to pay
for equipment that was purchased in July 2024. President Jeff Bohman answered
questions posed by the committee.
After discussion, Chair Dean proposed a motion to recommend to the Board of County
Commissioners to proceed with a contract amendment with Peninsula Trails Coalition.
Member Neil moved the aforementioned motion. Member McCauley seconded the
motion. Chair Dean opened the floor to allow for public comments, and no comments
were received. After further discussion, Chair Dean requested a friendly amendment, that
this is an allowed us of LTAC funds. The friendly amendment was agreeable to Members
Neil and McCauley. Chair Dean called for a vote on the motion. The motion carried by a
unanimous vote.
DISCUSSION re: Payment process options for funded applicants: After brief
discussion there was no action taken.
FUTURE MEETING PLANNING AND AGENDA ITEMS:
• Discussion and Potential Action re: Potential Changes to LTAC County
Code,e.g.: Funding private for-profit applicants
CLOSING REMARKS:
• RFP scoring sheet will be revised to identify high priorities and scoring from 1-5.
ADJOURNMENT: Chair Dean adjourned the meeting at 12:04 p.m. until the next regular
or special meeting as properly noticed.
Respectful submitted by:
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Adie fight, L AC Cle Date
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