HomeMy WebLinkAboutCONSENT North Pacific Coast MRC amend 1 I,
I
615 Sheridan Street
Port Townsend, WA 98368
ison www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Healt
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Josh D. Peters, County Administrator
FROM: Pinky Mingo, Environmental Public Health and Water Quality Director
Tami Pokorny, Natural Resources Program Coordinator
DATE: OatAQ - (P ej2
SUBJECT: Agenda Item — Amendment 1 to Interagency Agreement with WA Dept. of
Fish and Wildlife (WDFW #25-28152) to support the North Pacific Coast
Marine Resources Committee (NPC MRC) and its projects; July 1, 2025 —June
30, 2027; additional $99,348.00
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of Amendment 1 to the Interagency Agreement with WDFW
to support the NPC MRC and its projects; July 1, 2025 —June 30, 2027; additional $99,348.00 for a total of
$139,348.00
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
This Interagency Agreement funds and supports the administrative capacity for the NPC MRC and provides
project funds to implement program benchmarks. The goal of the Coastal MRC program is to understand,
steward, and restore the marine and estuarine ecological processes of the Washington coast in support of
ecosystem health, sustainable marine resource-based livelihoods, cultural integrity, and coastal communities.
Agreements with proposed project sponsors National Marine Sanctuary Foundation, UW Coastal Observation
and Seabird Survey Team (COASST), 10,000 Years Institute, National Marine Sanctuary Foundation, and Stony
Brook University will be submitted for BoCC consideration.
This amendment provides additional funds and revises and replaces the Statement of Work.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
Funding for the NPC MRC is provided by the State General Fund and is administered through the WDFW
Coastal MRC Program. There is no impact to the Jefferson County General Fund for this agreement and there
are no match requirements.
Community Health
Developmental Disabilities Environmental Public Health
360-385-9400 360-385-9444
360-385-9401 (f) (f) 360-379-4487
Always working for a safer and healthier community
WQ-25-062-A1
RECOMMENDATION:
JCPH Management recommends BOCC signature for the Interagency Agreement with WDFW to support the
NPC MRC and its projects; July 1, 2025 —June 30, 2027; additional $99,348.00 for a total of $139,348.00
REVIEWED BY:
7 ‘)/30/3-
Josh . Peters, County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 Always working for a safer and healthier community (f) 360-379-4487
360-385-9401 (f)
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: WA Dept of Fish and Wildlife Contract No: WQ-25-062-A1
Contract For: North Pacific Coast Marine Resources Committee,Amend I Term: 7/1/2025 - 6/30/2027
COUNTY DEPARTMENT: Jefferson County Public Health
Contact Person: Tami Pokorny
Contact Phone: X 498
Contact email: TPokorny@co.jefferson.wa.us
AMOUNT: $99,348.00 Add! PROCESS: Exempt from Bid Process
Revenue: $99,348.00 _ Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds _ Vendor List Bid
Fund# 128 _. RFP or RFQ
Munis Org/Obi 12800920 Other:
APPROVAL STEPS:
STEP I: DEPARTMENT CERTIFIES COMP E WIT M(! ND CHAPTER 42.23 RCW.
CERTIFIED: fl N/A:E1 Sept. 29,2025
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEE 1)EBARRE BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: ® N/A: __--_ Sept.29, 2025 Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Lasert'ic:hc):
Electronically approved by Risk Management on 9/29/2025.
•
S"EI)4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfichc):
Electronically approved as to form by PAO on 9/29/2025.
Amendment No. 1 provides additional funds, and revises and replaces
the Statement of Work. Original agreement attached.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(I F REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
4ifiWashington
Department of
FISHana CONTRACT AMENDMENT
WILDLIFE
TITLE: 25-27 MRC - North Pacific Coast AMENDMENT NUMBER: 25-28152
CONTRACTOR: Jefferson County AMENDMENT NUMBER: 1
AMENDMENT VALUE: $99,348.00
AMENDMENT EFFECTIVE DATE: CONTRACT END DATE:
09/12/2025 06/30/2027
The above-referenced Contract between the State of Washington, Department of Fish
and Wildlife (WDFW): and Jefferson County is hereby amended as follows:
AMEND Agreement Section — E I Compensation/Payment
The Agreement value is increased by$99,348 for work authorized under this Amendment.This
Amendment brings the AWARD allowed under this Agreement to$139,348 for the full contract term,
07/01/2025 to 06/30/2027.
AMEND Attachment C I Statement of Work
Awards additional funds for Task 1.
Adds new Tasks numbered 2, 3, 4, 5,and 6 deliverables and cost.
Regardless of the date of final signature,the effective date of this Amendment is September 12, 2025.
No other changes authorized under this Amendment.
All other terms and conditions of this Contract remain in full force and effect.
THIS AMENDMENT is executed by the persons signing below,who warrant that they have the
authority to execute this Amendment.
JEFFERSON COUNTY WASHINGTON DEPARTMENT OF FISH
AND WILDLIFE
SIGNATURE AND DATE SIGNATURE AND DATE
Heidi Eisenhour,Chair,Board of County Commissioners Kirsten Taylor,Contracts Team Manager
PRINTED NAME AND TITLE PRINTED NAME AND TITLE
JEFFERSON COUNTY:
Recommended for Approval:
Glenn Gilbert, u• Health Assistant Date
yi ' e
for 09/29/2025
P ilip C.Hunsucker,Chief Civil Deputy Prosecuting Attorney Date
CMS No. 25-28394
W Q-25.062-A I
AMENDMENT 1
Attachment C
Statement of Work
2025.2027 COASTAL MRC-North Pacific Coast MRC
07/01/2025—06/30/2027
WDFW Contract#25-28152
Total contract increased by$99,348
New contract total$139,348
SUMMARY PROJECT DESCRIPTION
The purpose of this contract is to support the administrative capacity for the North Pacific County Marine Resources
Committee(MRC)and provide funds for the MRC to participate in meetings of the Washington Coastal Marine
Advisory Council(WCMAC)and fund projects which help achieve the goals of the MRC.The goal of the Coastal
MRC Program is to understand, steward, and restore the marine and estuarine ecological processes of the
Washington coast in support of ecosystem health,sustainable marine resource-based livelihoods,cultural integrity,
and coastal communities.This contract addresses the following program benchmarks: Education and Outreach,
Coastal Communities, Marine Habitats, Marine Life, Marine and Freshwater Quality,and Sound Science.
Amendment#1: Under this amendment, the total award will increase by$99,348 for a new total award of
$139,348.The cost for Task#1 is increased by$37,500 and new tasks numbered two through
six are added.
The following tasks are required for the completion of this contract:
Operations-Task 1: MRC Coordination
Jefferson County will provide MRC coordinator support for the MRC. This includes planning,organizing,and
facilitating meetings, recording and distributing meeting and activity summaries to those interested in the MRC
activities. The MRC coordinator will manage tasks of the MRC, assign work to volunteers,and assure timely
completion of work and final reports. The MRC coordinator is also responsible for coordinating with WDFW and
completing contract deliverables. Additionally,the MRC coordinator will maintain and develop outreach tools to
communicate with the MRC and the public regarding activities and accomplishments. Cost:$40,000 $77,500
Deliverable 1a: Name and contact information for the MRC Coordinator and County Contacts.
Deliverable lb: FY23 and FY24 project budget and work plan. (Due October 15, 2025 and October 15,
2026)
Deliverable 1c: Annual Report form that includes summary of actions completed in the first quarter, as well
as a list of prioritized recommendations for future actions.This information will be included in the annual
report to the Legislature. (Due October 15,of each fiscal year)
Deliverable 1d: Submit quarterly progress reports on the Quarterly Report Form describing the progress
and barriers for each contract deliverable.
Deliverable le: If revised,submit a list of county appointed MRC board members including full name,
organization,and MRC seat representation.
Deliverable If: As necessary,send WDFW coordinator updates for program website and develop
additional outreach tools. (Due as necessary)
Deliverable 1g: A final report that includes prioritized recommendations for future actions and products for
MRC development,a description of challenges and growth over the past year,and ideas on new ways to
utilize the MRC to implement the Coastal MRC Program Priorities. (Due July 15,2026 and July 15, 2027)
WDFW 25-28394 AMENDMENT 1-STATEMENT OF WORK&BUDGET [1]
Projects-Task 2:Washington Coastal Marine Advisory Council Representation
The MRC will designate a representative or alternate to attend the regular Washington Coastal Marine Advisory
Council (WCMAC) meetings. The designee will represent the MRCs interests and perspectives on behalf of the
entire MRC membership, share updates on local issues and activities, learn about regional and state agency
activities,coordinate on shared interests, and then report key items back to the MRC. This task addresses the
program benchmarks: Education and Outreach and Coastal Communities. Cost: $0
Deliverable 2a: A summary describing the MRC's WCMAC participation and representation at each
meeting. (Due June 30, 2026 and June 30, 2027)
Task 3: National Marine Sanctuary Foundation -Olympic Coast Remotely Operated Vehicle Training and
MATE ROV Competition (OC-ROV)
Coordinate and implement Marine Advanced Technology and Education (MATE)Olympic Coast Remotely Operated
Vehicle(ROV) Competitions in Forks in 2026 and 2027.This will be accomplished by identifying and training
mentors, hosting two student workshops for approximately 75 students each, supporting program operations,
reimbursing costs for pool rental, ROV components and supplies,event insurance, room rental at the Olympic
Natural Resources Center for mentor workshop, annual student workshops,food and beverages at competitions,
travel costs,teacher stipends and trophies. This project addresses the Coastal MRC Program benchmark for Coastal
Communities. Cost: $10,398
Deliverable 3a: Dates of workshops and events and sign-in sheets or rosters (Due June 30, 2027)
Deliverable 3b: Project report and photos(Due June 30, 2027)
Deliverable 3c: WDFW final report form (Due June 30, 2027)
Task 4: University of Washington—Dead bird citizen science for youth community members: an internship
program with COASST
The University of Washington Coastal Observation and Seabird Survey Team (COASST)will expand and deepen an
existing program, launched through a pilot in the last biennium, to connect youth who reside along the outer coast of
Washington in Jefferson and Clallam counties with the opportunity to gain experience conducting environmental
research as part of COASST's beached bird survey program. Community trainings will be held, interns and mentors
identified, and beaches monitored monthly leading to workshop presentations and a visit to the University of
Washington to support student aspirations in STEM fields. This task addresses the program benchmarks: Marine
Habitats, Sound Science, Education and Outreach and Coastal Communities. Cost: $20,477
Deliverable 4a: Names of four mentors and interns(Due June 30, 2027)
Deliverable 4b: Results of beached bird surveys(Due June 30, 2027)
Deliverable 4c: Project presentation by COASST to the NPC MRC summarizing results of the project(Due
June 30, 2027)
Deliverable 4d: WDFW final report form(Due June 30, 2027)
Task 5: 10,000 Years Institute—Natural hazards research on the Olympic coast—advancing science and
training students.
10,000 Years Institute will continue an existing program initiated by the University of Washington to study and date
up to three coastal landslides located north of Rialto Beach in order to help close a data gap for the Cascadia
subduction zone along the Olympic coast and to monitor rapid coastal retreat. The project will engage high school
students in scientific research and consideration of natural hazards, partly in collaboration with the existing UW
Cascadia Region Earthquake Science Center(CRESCENT) program.Activities will include field mapping and
collecting wood and tree cores, determining tree ages, and conducting GPS surveys. It will provide radiocarbon dates
on six wood samples and generate a report on coastal conditions for Olympic National Park. This task addresses the
program benchmarks: Sound Science and Education and Outreach. Cost: $10,647
WDFW 25-28394 AMENDMENT 1-STATEMENT OF WORK&BUDGET [2]
Deliverable 5a: Maps for up to three landslides north of Rialto Beach and spreadsheet of ages(Due June
30,2027)
Deliverable 5b: Radiocarbon dates for six wood samples(Due June 30,2027)
Deliverable 5c: Project report detailing activities and findings(Due June 30,2027)
Deliverable 5d: Project presentation by to the NPC MRC summarizing results and newsletter article(Due
June 30, 2027)
Deliverable 5e: WDFW final report form (Due June 30,2027)
Task 6:Stony Brook University—ICEtree: Investigating the Climatic Evolution of North American Ice Sheets
with TREE Rings
Stony Brook University will build a new, high-resolution Cordilleran Ice Sheet(CIS)chronology using ancient trees
that the CIS uprooted and buried as it advanced across the Olympic Peninsula.Their study will help answer the
question of why the CIS advanced while other icesheets of the time retreated and more fully characterize the Olympic
Coast's landscape.They will conduct surveys to produce a geologic map,collect samples and supply radiocarbon
dates for ancient wood, and collaborate with students and teachers at Peninsula College and Quillayute Valley
Middle School.They will also produce a newsletter article, provide findings to Olympic National Park,and draft a
scientific article to be submitted to a high-impact journal.This task addresses the program benchmarks: Sound
Science and Education and Outreach. Cost: $20,326 .
Deliverable 6a: Geologic map(Due June 30, 2027)
Deliverable 6b: Project report detailing findings, radiocarbon data,digital copies of micro-CT scans,and
community collaborations(Due June 30, 2027)
Deliverable 6c: Project presentation by to the NPC MRC summarizing results, newsletter article, and draft
scientific paper(Due June 30,2027)
Deliverable 6d: WDFW final report form(Due June 30, 2027)
BUDGET
Task Task Title Original Amendment New
Contract 1 Contract
Total
1 MRC Coordination $40,000 $37,500 $77,500
2 Washington Coastal Marine Advisory Council $0 $0 $0
Representation
3 National Marine Sanctuary Foundation-Olympic Coast $10,398 $10,398
Remotely Operated Vehicle(OC-ROV)Competition
4 University of Washington—Dead birds build life experience: $20,477 $20,477
A COASST internship program for youth community science
5 10,000 Years Institute—Natural hazards research on the $10,647 $10.647
Olympic coast—advancing science and
training students
6 ICEtree: Investigating the Climatic Evolution of North $20,326 $20,326
American Ice Sheets with TREE Rings
Total $40,000 $99,348 $139,348
WDFW 25-28394 AMENDMENT 1-STATEMENT OF WORK&BUDGET [3]
Docusign Envelope ID:ECED8178-1719-4097-9924-89A0D4663EDD
4_
i F Washington
Deportmontof
FISH and INTERAGENCY AGREEMENT
WILDLIFE
TITLE: 25-27 MRC-North Pacific Coast WDFW NUMBER: 25-28152
CONTRACTOR: Jefferson County CONTRACT PERIOD: 07/01/2025 to 06/30/2027
TYPE: Payable/Goods and Services/Interlocal CONTRACT VALUE: $40,000.00
A. PARTIES TO THIS CONTRACT
This Contract is entered into between the Washington State Department of Fish and Wildlife (WDFW), 600
Capitol Way North, Olympia, WA 98501-1091; and Jefferson County (Contractor), PO Box 1220, Port Townsend,
WA 98368; and shall be binding upon the agents and all persons acting by or through the parties.
B. PURPOSE OF CONTRACT
This contract sets out the terms and conditions by which the Contractor shall provide goods and/or services to
WDFW.
C. DESCRIPTION OF PROJECT
The Contractor shall perform the project as described in Attachments, which are incorporated herein by this
reference:
Attachment A- General Terms and Conditions
Attachment B- Contract/Project Summary
Attachment C - Statement of Work
D. PERIOD OF PERFORMANCE
Regardless of the date of final signature, the effective date of this Contract is July 1, 2025. The performance
period under this Contract shall commence on 07/01/2025 and terminate on 06/30/2027. No expenditures made
before or after this period are eligible for reimbursement unless incorporated by written amendment into this
Contract. The Contract may be terminated or the performance period extended pursuant to terms set forth in
Attachment A.
E. COMPENSATION/PAYMENT
The total dollars provided by WDFW for this project shall not exceed $40,000.00. The Contractor shall be
responsible for all project costs exceeding this amount. Only eligible reimbursement activities that are in direct
support of the project deliverables identified in this Contract will be reimbursed. Any additional services provided
by the Contractor must have prior written approval of WDFW.
Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be
submitted to the Project Manager by the Contractor not more often than monthly. The invoices shall describe and
document to WDFW's satisfaction a description of work performed, activities accomplished, or the progress of the
project. The rates shall be in accordance with those herein agreed to.
Payment shall be considered timely if made by WDFW within 30 days after receipt of properly completed invoices.
Payment shall be sent to the address designated by the Contractor. WDFW may, in its sole discretion, terminate
the contract or withhold payments claimed by the Contractor for the services rendered if the Contractor fails to
satisfactorily comply with any term or conditions of this contract.
F. RIGHTS AND OBLIGATIONS
All rights and obligations of the parties of this Contract are subject to this Contract, including the Attachments,
which are incorporated herein by this reference. By signing this Contract, the Contractor acknowledges that they
have read, fully understand, and agree to be bound by all terms and conditions set forth in this Contract.
G. COMPLIANCE WITH APPLICABLE STATUTES, AND RULES
The Contractor shall comply with, all applicable state, federal, and local laws and regulations while performing
under this Contract
WDFW 25-28152 PAGE 1
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H. ORDER OF PRECEDENCE
In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be
resolved by giving precedence in the following order:
Applicable Federal and State of Washington statutes and regulations.
Special Terms and Conditions as contained in this basic contract instrument.
Attachment A- General Terms and Conditions.
Any other provision, term or material incorporated herein by reference or otherwise incorporated.
1. PROJECT MANAGERS
The below named individuals for each of the parties shall be the contact people for all communications and
billings regarding the performance of this Contract. All written communications regarding this Contract shall be
sent to these individuals at the addresses below unless notified in writing of any change.
Contractor's Project Manager
Tami Pokorny
(360) 379-4498
tpokorny@co.jefferson.wa.us
WDFW's Project Manager
Chris Waldbillig
(360) 874-7258
chris.waldbillig@dfw.wa.gov
J. ENTIRE CONTRACT
This Contract, along with all attachments and exhibits, constitutes the entire agreement of the parties. No other
understandings, verbal or otherwise, regarding this Contract shall exist or bind any of the parties.
K. APPROVAL
This contract shall be subject to the written approval of WDFW S authorized representative and shall not be
binding until so approved. This Contract may be altered, amended, or waived only by a written amendment
executed by both parties.
IN WITNESS WHERE, WDFW and the Contractor have signed this contract.
JEFFERSON COUNTY WASHINGTON DEPARTMENT OF FISH AND WILDLIFE
,—Signed by: "—Signed by:
Ault fist IA4' 9/9/2025 110:48 AM PDT °I6" ^' •ne a'Q''' 9/11/2025 14:19 PM PDT
t—AhUttl IU6942 9/U.. —UU/l1F!(.tl12(54,�A...
SIGNATURE AND DATE SIGNATURE AND DATE
Heidi Eisenhour Kirsten Taylor
Heidi Eisenhour, Chair, Board of Commissioners Contracts Team Manager
PRINTED NAME AND TITLE PRINTED NAME AND TITLE
CSigned by: 1�-" �
t�l-t�ASSA. P(LitMa AJ A, For 9/9/2025 I 9:03 AM PDT
�OOJ3BBtF7294A5..
P[1[UP C.1IU"NSUCKER 1I)ate
Chief Civil Deputy Prosecuting Attorney
WDFW 25-28152 PAGE 2
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Attachment A -
GENERAL TERMS AND CONDITIONS
Interagency Agreements
DEFINITIONS CONTRACTOR without prior written consent of the
As used throughout this contract,the following terms shall AGENCY.
have the meaning set forth below: CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. "AGENCY"or"WDFW"shall mean the Department of The CONTRACTOR shall not use or disclose any
Fish and Wildlife of the State of Washington, any information concerning the AGENCY, or information that
division, section, office, unit or other entity of the may be classified as confidential,for any purpose not
AGENCY,or any of the officers or other officials lawfully directly connected with the administration of this contract,
representing that AGENCY. except with prior written consent of the AGENCY, or as may
B. "AGENT"shall mean the Director, and/or the delegate be required by law.
authorized in writing to act on the Director's behalf. DISALLOWED COSTS
C. "CONTRACTOR" shall mean that firm, provider, The Contractor is responsible for any audit exceptions or
organization, individual or other entity performing disallowed costs incurred by its own organization or that of
service(s) under this contract and shall include all its Subcontractors.
employees of the CONTRACTOR. DISPUTES
D. "RCW"shall mean the Revised Code of Washington. All In the event that a dispute arises under this contract, it shall be
references in the contract to RCW chapters or sections determined by a Dispute Board in the following manner: Each
shall include any successor, amended or replacement party to this contract shall appoint one member to the Dispute
statutes. Board. The members so appointed shall jointly appoint an
additional member to the Dispute Board. The Dispute Board
E. "SUBCONTRACTOR" shall mean one not in the shall review the facts,contract terms and applicable statutes
employment of the CONTRACTOR, who is performing and rules and make a determination of the dispute. The
all or part of those services under this contract under a Dispute Board shall thereafter decide the dispute with the
separate contract with the CONTRACTOR. The terms majority prevailing. The determination of the Dispute Board
"SUBCONTRACTOR" and "SUBCONTRACTORS" shall be final and binding on the parties hereto.As an
means SUBCONTRACTOR(s) in any tier. alternative to this process and if applicable,either of the
ADVANCE PAYMENTS PROHIBITED parties may request intervention by the Governor,as provided
No payments in advance of or in anticipation of goods or by RCW 43.17.330, in which event the Governor's process will
services to be provided under this contract shall be made by control.
the AGENCY. DUPLICATE PAYMENT
AMENDMENTS The AGENCY shall not pay the CONTRACTOR, if the
This contract may be amended by mutual agreement of the CONTRACTOR has charged or will charge the State of
parties. Such amendments shall not be binding unless they Washington or any other party under any other contract or
are in writing and signed by personnel authorized to bind agreement,for the same services or expenses.
each of the parties. ENTIRE AGREEMENT
AMERICANS WITH DISABILITIES ACT(ADA)OF 1990, This contract contains all the terms and conditions agreed
PUBLIC LAW 101-336, also referred to as the"ADA" 28 upon by the parties. No other understandings,oral or
CFR Part 35 otherwise, regarding the subject matter of this contract shall
The CONTRACTOR must comply with the ADA, which be deemed to exist or to bind any of the parties hereto.
provides comprehensive civil rights protection to individuals EQUIPMENT MANAGEMENT
with disabilities in the areas of employment, public For the purposes of this contract, "Inventoriable Equipment"
accommodations, state and local government services, and shall mean a tangible asset which has a service life of more
telecommunications. than one year and with a unit cost of$5,000 or greater; and
ASSIGNMENT tangible assets with a unit cost of more than $300 that the
Neither this contract, nor any claim arising under this AGENCY considers"small and attractive,"such as engines,
contract, shall be transferred or assigned by the chain saws, communications equipment, global position
systems, optical devices, cameras, microcomputer and
WDFW 25-28152 PAGF 3
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related systems, and video equipment; and firearms, boats shall, however, be given a reasonable time in which to cure
and motorized vehicles of any value. this noncompliance.Any dispute may be resolved in
If the CONTRACTOR uses contract funds to purchase accordance with the "Disputes" procedure set forth herein.
Inventoriable Equipment, title to that Inventoriable PREVAILING WAGE
Equipment shall be held by the AGENCY unless otherwise If any work performed by subcontractors is subject to
specified in this contract. The AGENCY's Inventoriable Chapter 39.12 of the Revised Code of Washington, the
Equipment provided to the CONTRACTOR shall be used CONTRACTOR shall ensure that its subcontractors pay the
only for the performance of this contract. Title to the prevailing rate of wages to all subcontractor workers,
AGENCY's Inventoriable Equipment shall remain with the laborers or mechanics in the performance of any part of the
AGENCY. work described in the contract in accordance with state law
The CONTRACTOR shall take reasonable steps to account and Department of Labor and Industries rules and
for and protect Inventoriable Equipment from loss or regulations.
damage; report to the AGENCY any loss or damage of such RECORDS MAINTENANCE
property; and take reasonable steps to protect such The parties to this contract shall each maintain books,
property from further damage. The CONTRACTOR shall records,documents and other evidence which sufficiently and
surrender to the AGENCY all Inventoriable Equipment either properly reflect all direct and indirect costs expended by either
provided by the AGENCY or purchased with contract funds party in the performance of the services described herein.
upon the completion or termination of this contract. These records shall be subject to inspection, review or audit
FINAL INVOICE by personnel of both parties,other personnel duly authorized
The CONTRACTOR shall submit the final invoice not later by either party,the Office of the State Auditor,and federal
than 60 calendar days from the end of the contract period. officials so authorized by law.All books, records,documents,
and other material relevant to this contract will be retained for
GOVERNING LAW six years after expiration and the Office of the State Auditor,
This contract shall be construed and interpreted in federal auditors,and any persons duly authorized by the
accordance with the laws of the State of Washington, and parties shall have full access and the right to examine any of
the venue of any action brought hereunder shall be in the these materials during this period.
Superior Court for Thurston County. Records and other documents, in any medium,furnished by
HOLD HARMLESS one party to this contract to the other party,will remain the
Each party to this contract will be assigned and assume property of the furnishing party, unless otherwise agreed. The
responsibility for any damages to third parties that are receiving party will not disclose or make available this material
attributable to the negligent acts or omissions of the to any third parties without first giving notice to the furnishing
individual party. Both parties agree, to the extent permitted party and giving it a reasonable opportunity to respond. Each
by law, to defend, protect, save and hold harmless the other party will utilize reasonable security procedures and
party, its officers, agents, and employees from any and all protections to assure that records and documents provided by
claims, costs, damages, and expenses suffered due to each the other party are not erroneously disclosed to third parties.
party's own actions or those of its agents or employees in RIGHT OF INSPECTION
the performance of this contract.
The CONTRACTOR shall provide right of access to its
INDEPENDENT CAPACITY facilities to the AGENCY, or any of its officers, or to any
The employees or agents of each party who are engaged in other authorized agent or official of the state of Washington
the performance of this contract shall continue to be or the federal government, at all reasonable times, in order
employees or agents of that party and shall not be considered to monitor and evaluate performance, compliance, and/or
for any purpose to be employees or agents of the other party. quality assurance under this contract.
NONDISCRIMINATION RIGHTS IN DATA
During the performance of this contract, both parties shall Unless otherwise provided,data which originates from this
comply with all federal and state nondiscrimination laws, contract shall be"works for hire"as defined by the U.S.
regulations and policies. In the event of the Copyright Act of 1976 and shall be owned by the AGENCY.
CONTRACTOR'S non-compliance or refusal to comply with Data shall include, but not be limited to, reports,documents,
any nondiscrimination law, regulation, or policy, this contract pamphlets,advertisements, books magazines, surveys,
may be rescinded,canceled or terminated in whole or in studies,computer programs, films, tapes and/or sound
part, and the CONTRACTOR may be declared ineligible for reproductions. Ownership includes the right to copyright,
further contracts with the AGENCY. The CONTRACTOR patent, register and the ability to transfer these rights.
WDFW 25-28152 PAGE 4
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SAVINGS CONTRACTOR and its subcontractors agree not to release,
In the event funding from state, federal, or other sources is divulge, publish,transfer, sell or otherwise make known to
withdrawn, reduced, or limited in any way after the effective unauthorized persons personal information without the
date of this contract and prior to normal completion, the express written consent of the agency or as provided by
AGENCY may terminate the contract under the law.
"Termination"clause, without the thirty-day notice TERMINATION
requirement, subject to renegotiation at the AGENCY'S Either party may terminate this contract upon 30-days'prior
discretion under those new funding limitations and written notification to the other party. If this contract is so
conditions. terminated, the parties shall be liable only for performance
SEVERABILITY rendered or costs incurred in accordance with the terms of this
The provisions of this contract are intended to be severable. contract prior to the effective date of termination.
If any term or provision is illegal or invalid for any reason TERMINATION FOR CAUSE
whatsoever, such illegality or invalidity shall not affect the If for any cause,either party does not fulfill in a timely and
validity of the remainder of the contract. proper manner its obligations under this contract,or if either
SUBCONTRACTING party violates any of these terms and conditions,the
Neither the CONTRACTOR nor any SUBCONTRACTOR aggrieved party will give the other party written notice of such
shall enter into subcontracts for any of the work failure or violation.The responsible party will be given the
contemplated under this contract without obtaining prior opportunity to correct the violation or failure within 15-working
written approval of the AGENCY. In no event shall the days. If failure or violation is not corrected,this contract may
existence of the subcontract operate to release or reduce be terminated immediately by written notice of the aggrieved
the liability of the CONTRACTOR to the AGENCY for any party to the other.
breach in the performance of the CONTRACTOR'S duties.
This clause does not include contracts of employment WAIVER
between the CONTRACTOR and personnel assigned to Waiver of any default or breach shall not be deemed a
work under this contract. waiver of any subsequent default or breach. Any waiver
shall not he construed to be a modification of the terms of
Additionally, the CONTRACTOR is responsible for ensuring this contract unless stated to be such in writing and signed
that all terms, conditions, assurances and certifications set by authorized representative of the AGENCY.
forth in this contract are carried forward to any subcontracts.
APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL 3/20/2015
WDFW 25-28152 PAGE 5
Docusign Envelope ID:ECED8178-1719-4097-9924-89A0D4663EDD
Attachment B -
CONTRACT/PROJECT SUMMARY
TITLE: 25-27 MRC- North Pacific Coast WDFW CONTRACT NUMBER: 25-28152
PERIOD: 07/01/2025 to 06/30/2027 WDFW MANAGER: Chris Waldbillig
CONTRACTOR: Jefferson County (360)874-7258
CONTRACTOR CONTACT: Tami Pokorny
(360)379-4498
CONTRACT TYPE: Payable/Goods and Services/Interlocal
SUMMARY CONTRACT DESCRIPTION:
Jefferson County will provide MRC coordinator support for the MRC in partnership with Clallam County.This includes planning,
organizing, and facilitating meetings, recording and distributing meeting and activity summaries to those interested in MRC activities.
The MRC coordinator will manage tasks of the MRC, assign work to volunteers, and assure timely completion of work and final reports.
The MRC coordinator is also responsible for coordinating with WDFW and completing contract deliverables.Additionally,the MRC
coordinator will maintain and develop outreach tools to communicate with the MRC and the public regarding activities and
accomplishments.
Master Index Number(s): 37218
CFDA Number Award Year Award Number Research &
Development?
Not Applicable
WDFW 25-28152 PAGE 6
Docusign Envelope ID:ECED8178-1719-4097-9924-89A0D4663EDD
Attachment C -
STATEMENT OF WORK
I. Introduction
Jefferson County will provide MRC coordinator support for the MRC in partnership with Clallam County.This
includes planning,organizing,and facilitating meetings, recording and distributing meeting and activity
summaries to those interested in MRC activities.The MRC coordinator will manage tasks of the MRC, assign
work to volunteers, and assure timely completion of work and final reports. The MRC coordinator is also
responsible for coordinating with WDFW and completing contract deliverables.Additionally,the MRC
coordinator will maintain and develop outreach tools to communicate with the MRC and the public regarding
activities and accomplishments.
2. Description of all Project Requirements
The complete Statement of Work and Budget continues on the following 2-page document of the same title.
3. Compensation and Payment
The total amount payable under this contract shall not exceed $40,000 for the full contract term,07/01/2025 to
06/30/2027.
Payment will be authorized and reimbursed upon receipt of properly completed invoices submitted to the
WDFW project manager. These invoices must describe and document to WDFW's satisfaction a description of
the work performed, goods provided, and the WDFW's contract number, 25-28152.
Final invoices must be submitted not later than 30 calendar days from the end of the Contract
WDFW 25-28152 PAGE 7
Docusign Envelope ID:ECED8178-1719-4097-9924-89A0D4663EDD
\.
615 Sheridan Street
d' � n Port Townsend, WA 98368 eff
.i
www.JeffersonCountyPublicHealth.org
Public Healtth
Attachment C
Statement of Work and Budget
July 1, 2025
Contract effective dates July 1, 2025—June 30, 2027
Contractor's Representative
Tami Pokorny
JCPH
615 Sheridan St.
Port Townsend, WA 98368
tpokorny@co.jefferson.wa.us
WDFW's Representative
Chris Waldbillig
1111 Washington St. SE
Olympia, WA 98501
(360) 480-8128
Chris.Waldbillig@dfw.wa.gov
SUMMARY PROJECT DESCRIPTION CONTRACT AWARD FOR FY2025/2027: $40,000.00
The purpose of this contract is to support the administrative capacity for the North Pacific Coast Marine
Resources Committee (MRC), have MRC representation at of the Washington Coastal Marine Advisory
Council (WCMAC) and fund projects. The goal of the Coastal MRC Program is to understand, steward,
and restore the marine and estuarine ecological processes of the Washington coast in support of
ecosystem health,sustainable marine resource-based livelihoods, cultural integrity, and coastal
communities. This contract addresses the following program benchmarks: Education and Outreach,
Coastal Communities, Marine Habitats, Marine Life, Marine and Freshwater Quality, and Sound Science.
Community Health Environmental Public Health
Developmental Disabilities Water Quality
360-385 9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487
Docusign Envelope ID:ECED8178-1719-4097-9924-89A0D4663EDD
Task 1: MRC Coordination Amount $40,000
Jefferson County will provide MRC coordinator support for the MRC in partnership with Clallam
County. This includes planning, organizing, and facilitating meetings, recording and distributing
meeting and activity summaries to those interested in MRC activities. The MRC coordinator will
manage tasks of the MRC, assign work to volunteers, and assure timely completion of work and
final reports. The MRC coordinator is also responsible for coordinating with WDFW and
completing contract deliverables. Additionally, the MRC coordinator will maintain and develop
outreach tools to communicate with the MRC and the public regarding activities and
accomplishments.
Cost: $40,000
Deliverable 1a: Name and contact information for the MRC Coordinator and County
Contacts.
Deliverable lb: FY26 and FY27 project budget and work plan. (Due October 15, 2025
and October 15, 2026)
Deliverable lc: Annual Report form that includes summary of actions completed in the
first quarter, as well as a list of prioritized recommendations for future actions. This
information will be included in the annual report to the Legislature. (Due October 15, of
each fiscal year)
Deliverable id: Submit quarterly progress reports on the Quarterly Report Form
describing the progress and barriers for each contract deliverable.
Deliverable le: If revised, submit a list of county appointed MRC board members
including full name, organization and MRC seat representation.
Deliverable if: As necessary, send WDFW coordinator updates for program website
and develop additional outreach tools. (Due as necessary)
Deliverable ig: A final report that includes prioritized recommendations for future
actions and products for MRC development, a description of challenges and growth over
the past year, and ideas on new ways to utilize the MRC to implement the Coastal MRC
Program Priorities. (Due July 15, 2026 and July 15, 2027)
Table 1. Budget (as projects are scored and ranked an amendment will be submitted in the
future)
Task Title Budget
1 MRC Coordination $40,000
Community Health 121 Environmental Public Health
Developmental Disabilities Water Quality
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487
0 docusign
Certificate Of Completion
Envelope Id: ECED8178-1719-4097-9924-89A0D4663EDD Status:Completed
Subject:25-28152
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