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HomeMy WebLinkAboutCONSENT C PACER PSA JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA TO: Board of County Commissioners Josh Peters, County Administrator FROM: Vince Maniaci, Building/Fire Inspector and Project Specialist, DCD Chelsea Pronovost, Administrative Services Manager/Interim Director, DCD DATE: October 6, 2025, SUBJECT: C -PACER(Commercial Property Assessed Energy Resiliency) Professional Services Agreement(PSA) Approval STATEMENT OF ISSUE: The Department of Community Development requests the Board of County Commissioners(BoCC)to approve the PSA for the purpose of onboarding consultants to support the implementation of Jefferson County's C-PACER program. (See Attachment 1 —PSA). As of this request, the county has initiated the onboarding process through the steps set forth below. • In accordance with Jefferson County Code (JCC) Chapter 3.55 - Bidding and Purchasing Procedures,the Department of Community Development(DCD)prepared and published a Request for Proposals (RFP); • The RFP was published on the county website, in the Jefferson County Leader, and in the Seattle Journal of Commerce. • 3 responses to the RFP were received by the July 30, 2025 deadline. • The received RFPs were reviewed and scored, followed by interviews with the consultant groups. • On September 3, 2025, Pacific Environmental Consulting Services (PECS)was selected to assist with this important work. Their proposal is included as Attachment 2—Proposal. Jefferson County is requesting the services of a consultant to conduct commercial energy audits of commercial buildings located within Jefferson County, Washington, including the City of Port Townsend. These audits shall comply with professional standards used by the Association of Energy Engineering (AEE), Leadership in Energy and Environmental Design(LEED)or the American Society of Heating, Refrigeration and Air-Condition Engineers (ASHRAE). BACKGROUND: C-PACER stands for Commercial Property Assessed Clean Energy and Resiliency. It is a voluntary statewide program in Washington(RCW 36.165), in which Jefferson County participates.Jefferson County does not provide funding for energy retrofitting work done on buildings. Its role is to administer the program and help building owners navigate the process. C-PACER allows owners of eligible commercial properties to seek long-term financing from a private capital provider for qualified 1 improvements related to energy and building resiliency. C-PACER involves a loan agreement between a private lender and the property owner, like a mortgage or home improvement loan. The county records the loan as a lien on the property,not the property owner's balance sheet. This means that if the property owner sells the building, the assessment stays with the building(unless the payoff is part of the sale agreement). ANALYSIS: The C-PACER commercial property assessment will provide applicants with a report outlining opportunities to reduce greenhouse gas emissions, with particular emphasis on structures owned by municipalities and special purpose districts. Many of these structures are located within historic districts, which both attract visitors from across the region—supporting a vibrant tourism economy—and may also serve as critical job resources for low-income households or provide havens during events such as wildfire smoke or extreme heat. Business owners can then take the completed assessment to a certified lender to secure financing for implementing the recommended improvements. FISCAL IMPACT/COST-BENEFIT ANALYSIS: As outlined in the attached professional services agreement,the total projected cost of this project is $110,000. These costs are fully covered by funds awarded to DCD through the Department of Commerce grant contract#F24-51701-005, executed on 11/27/2024. Of the total amount, $10,000 is allocated to DCD staff time, while the remaining $100,000 is dedicated to consultant work on C-PACER facilitation and implementation. RECOMMENDATION: Approve and sign the attached contract with Pacific Environmental Consulting Services (PECS) REVIEWED BY: gDeiDir54,6 1 Josh Peters, County Administrator Date 2 CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Pacific ECS LLC Contract No: DCD-PACIFIC-PSA2025 Contract For: C-PACER Energy Audits Term: Date of adoption-March 31,2026 COUNTY DEPARTMENT: Community Development Contact Person: Chelsea Pronovost Contact Phone: 360-379-4494 Contact email: cpronovost©co.Jefferson wa us AMOUNT: $100,000 PROCESS: Exempt from Bid Process Revenue: _ Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: —, Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# L RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COM IAN WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: ■ N/A: 09/24/2025 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: El _ 09/24/2025 Sipnat tre - Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 9/29/2025. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 9/29/2025. Standard PSA language. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 ATTACHMENT 1 Professional Services Agreement 3 PROFESSIONAL SERVICES AGREEMENT BETWEEN JEFFERSON COUNTY AND PACIFIC ECS LLC FOR COMMERCIAL ENERGY AUDITS THIS PROFESIONAL SERVICES AGREEMENT ("this Agreement") is entered into between the County of Jefferson, a municipal corporation ("the County"), and Pacific ECS LLC (UBI Number: 605 634 578) ("the Contractor"), in consideration of the mutual benefits, terms, and conditions specified below. 1. Project Designation. The Contractor is retained by the County to perform the following Project: Review and audit commercial buildings to identify possible reductions in greenhouse gas emissions,as part of the Commercial Property Assessed Clean Energy and Resiliency (C-PACER)program. 2. Scope of Services. The Contractor agrees to perform the services identified on Exhibit"A" attached hereto including the provision of all labor. The Contractor shall perform its services consistent with the professional skill and care ordinarily provided by contractors practicing in the same or similar locality under the same or similar circumstances. 3. Time for Performance. This Agreement shall commence on October 6,2025 and continue through March 31, 2026. Work performed consistent with this Agreement during its term, put prior to the adoption of this Agreement,is hereby ratified. The Contractor shall perform all services pursuant to this Agreement as outlined on Exhibit "A". The Contractor shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project. 4. Payment. The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by The Contractor shall be made as provided on Exhibit `B" attached hereto, provided that the total amount of payment to The Contractor shall not exceed $100,000 without express written modification of this Agreement signed by the County. b. Invoices must be submitted by the 15th of the month for the previous month's expenses. Such invoices will be checked by the County,and upon approval thereof, payment will be made to the Contractor in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit B of this Agreement may result in a denial of reimbursement. Invoices not submitted within 60 days may be denied. c. Final payment of any balance due the Contractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work and submittal of reports under this Agreement and its acceptance by the County. Professional Services Agreement Page 1 of 13 d. Consultant shall provide invoices and necessary backup documentation for all services including timesheets and statements (specifying the services provided). Any indirect charges require the submittal of an indirect cost methodology and rate using 2 C.F.R. Part 255 and 2 C.F.R. Part 230. e. The Contractor's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of six(6)years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All non-confidential or de-identified documents, drawings, specifications, and other materials produced by the Contractor in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Contractor's endeavors. The Contractor shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. 6. Compliance with laws. The Contractor shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations,applicable to the services to be rendered under this Agreement. 7. Audit. An audit will be submitted to the County upon request. Upon request, the Contractor will submit the most recent financial audit within 30 days. a. Upon request the County shall have the option of performing an onsite review of all records, statements, and documentation. b. If the County finds indications of potential non-compliance during the monitoring process, the County shall notify the Contractor within ten (10) days. County and The Contractor shall meet to discuss areas of contention in an attempt to resolve issues. c. Audit will provide statements consistent with the guidelines of Reporting for Other Non-Profit Organizations AICPA SOP 78-10, and is performed in accordance with generally accepted auditing standards and with Federal Standards for Audit of Governmental Organizations, Programs, Activities and Functions, and meeting all requirements of 2 C.F.R. Part 200, as applicable. 8. Indemnification. The Contractor shall indemnify and hold harmless the County,its past or present employees, officers, agents, elected or appointed officials or volunteers (and their marital communities),from and against all claims,losses or liability,or any portion thereof, including reasonable attorney's fees and costs, arising from injury or death to persons, including injuries,sickness,disease or death to the Contractor's own employees,or damage to property occasioned by a negligent act, omission or failure of the Contractor. The Professional Services Agreement Page 2 of 13 Contractor shall be liable only to the extent of the Contractor's proportional negligence. The Contractor specifically assumes potential liability for actions brought against the County by the Contractor's employees, including all other persons engaged in the performance of any work or service required of the Contractor under this Agreement and, solely for the purpose of this indemnification and defense, the Contractor specifically waives any immunity under the state industrial insurance law, Title 51 R.C.W. The Contractor recognizes that this waiver was specifically entered into pursuant to provisions of R.C.W. 4.24.115 and was subject of mutual negotiation. 9. Insurance. Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of this Agreement. a. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Contractor's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (3)Non-owned automobiles. b. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars($1,000,000)per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverages: i. Broad Form Property Damage, with no employee exclusion; ii. Personal Injury Liability, including extended bodily injury; iii. Broad Form Contractual/Commercial Liability — including coverage for products and completed operations; iv. Premises—Operations Liability (M&C); v. Independent Contractors and subcontractors; vi. Blanket Contractual Liability; and, vii. Employer's Liability or Stop Gap Coverage. c. Professional Liability Insurance. The Contractor shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Professional Services Agreement Page 3 of 13 Management in the amounts of not less than $1,000,000 Each Claim and $2,000,000 Aggregate. The professional liability insurance policy should be on an "occurrence" form. If the professional liability policy is "claims made," then an extended reporting periods coverage(tail coverage)shall be purchased for three(3) years after the end of this Agreement, at the Contractor's sole expense. The Contractor agrees the Contractor's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three(3)years. d. The County shall be named as an "additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. e. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. f. The Contractor shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Risk Management, 1820 Jefferson Street, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an"additional insured" to a policy obtained by the Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen(15)days of execution of this Agreement. g. Failure of the Contractor to take out or maintain any required insurance shall not relieve the Contractor from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. h. The Contractor's insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. i. Insurance companies issuing the policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. Professional Services Agreement Page 4 of 13 j. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. k. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. 1. Insurance companies issuing the Contractor's insurance policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. m. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement,or any portion thereof,may be withheld from payment due,or to become due,to the Contractor until the Contractor shall furnish additional security covering such judgment as may be determined by the County. n. Any coverage for third party liability claims provided to the County by a "Risk Pool"created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. o. The County may,upon the Contractor's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. p. The Contractor's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers,officials, employees, and agents. q. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers,officials,employees,or agents. r. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. s. The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates from each subcontractor. All insurance provisions for subcontractors shall be subject to all the requirements stated herein. t. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. Professional Services Agreement Page 5 of 13 u. The Contractor shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the Jefferson County Public Health Contracts Manager by registered mail, return receipt requested. v. The Contractor shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re- insurers licensed in the State of Washington. w. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 10. Worker's Compensation(Industrial Insurance). a. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor, the Contractor shall maintain workers' compensation insurance at its own expense,as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Public Health, upon request. b. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. c. This coverage shall extend to any subcontractor that does not have their own worker's compensation and employer's liability insurance. d. The Contractor expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. e. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Contractor. 11. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. the Contractor specifically has the right to direct and control the Contractor's own activities, and the activities of its subcontractors, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of Professional Services Agreement Page 6 of 13 employer and employee between the parties. Neither the Contractor nor any employee of The Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program,otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 12. Subcontracting Requirements. a. The Contractor is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs,and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. The Contractor assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. b. Every subcontractor must agree in writing to follow every term of this Agreement. The Contractor must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The Public Health Director or their designee must approve any proposed subcontractors in writing. c. Any dispute arising between the Contractor and any subcontractors or between subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Contractor's performance required by this Agreement. 13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person,other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty,the County shall have the right to annul this Agreement without liability or,in its discretion to deduct from the contract price or consideration,or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 14. Discrimination Prohibited. The Contractor,with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, gender, sexual orientation,material status, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. Professional Services Agreement Page 7 of 13 15. No Assignment. The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 16.Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 17. Termination. a. The County reserves the right to terminate this Agreement at any time by giving ten(10) days written notice to the Contractor. b. In the event of the death of a member, partner, or officer of the Contractor, or any of its supervisory personnel assigned to the project, the surviving members of the Contractor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Contractor and the County, if the County so chooses. c. The County reserves the right to terminate this contract in whole or in part,with 10 days' notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause,the County shall be liable for only payment for services rendered prior to the effective date of termination. 18. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Risk Manager P.O. Box 1220 Port Townsend, WA 98368 Notices to the Contractor shall be sent to the following address: Pacific ECS LLC 2309 Tulane St West Linn, OR 97068 19. Integrated Agreement. This Agreement together with attachments or addenda represents the entire and integrated Agreement between the County and the Contractor and supersedes Professional Services Agreement Page 8 of 13 all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. The Contractor ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Contractor, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 20. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Contractor. 21. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the County Risk Manager,whose decision in the matter shall be final,but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Contractor hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 22. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 24.No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 25. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. Professional Services Agreement Page 9 of 13 26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 27. No Assignment. The Contractor shall not sell, assign,or transfer any of rights obtained by this Agreement without the express written consent of the County. 28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. 32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act,Chapter 42.56 RCW,as may hereafter be amended,the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records,within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. This Agreement, once executed, will be a "public record" subject to production to a third party if same is requested pursuant to- the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended. DATED this day of , 20 (SIGNATURES FOLLOW ON THE NEXT PAGE) Professional Services Agreement Page 10 of 13 JEFFERSON COUNTY WASHINGTON PACIFIC ECS LLC Board of County Commissioners Jefferson County, Washington By: Signature By: Heidi Eisenhour, Chair Name: By: Title: Greg Brotherton, Commissioner Date: By: Heather Dudley-Nollette, Commissioner SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: for 09/29/2025 Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney Professional Sera ices Agreement Page 11 ut 13 EXHIBIT A—SCOPE OF WORK Task A—Energy Auditor Kickoff • Consultant to participate in kickoff meeting,review available building information, and confirm schedule and success metrics. Task B—Community Selection and Engagement • Consultant will support the Community Action Committee (CAC)with identifying candidate structures,publishing application materials, conducting outreach, and supporting the selection process. Task C—Auditing, Support, and Deliverables The consultant will schedule commercial building audits and provide support to selected participants. • Activities may include pre-assessment, site investigations, functional testing, and engineering analysis, consistent with the consultant's proposal. • These activities are intended to produce the following grant-required deliverables: Deliverable 1: Support selected property owners with information about potential implementation grants. Deliverable 2: Provide community members with information about havens—where to go in the event of wildfire smoke or excess heat. Professional Services Agreement Page 12 of 13 EXHIBIT B—BUDGET Compensation to the Consultant for professional services under this Agreement shall not exceed $100,000 (one hundred thousand dollars). Project costs must be: • Directly related to the Scope of Work outlined in this Agreement. • Incurred during the project budget period. • Not billed to any other funding source. • Consistent with the cost principles set forth in 2 CFR Part 200, Subpart E. Payments to the consultant will be made on the basis of itemized invoices submitted to the County,documenting actual hours worked, applicable rates, and associated expenses, and subject to County approval. Professional Services Agreement Page 13 of 13 ATTACHMENT 2 Pacific ECS Proposal 4 � ON � (y Itto: ._:, ,._ ,- p4(,,� .ii $ ib r INlif .`y 111111111111 eri 111211111111" it ]s ^ I'. '''' / //If Mr vi: N41.144.. , PACIFIC ECS stk, , - 4 Jefferson County 2025 Commercial Energy Audits Proposal PACIFIC ECS LLC I WEST LINN, OR 40 PACIFIC ECS Existing Buildings I Optimized Performance Table of Contents LETTER OF SUBMITTAL 3 QUALIFICATIONS SECTION 5 Recent Experience performingASHRAE Level I1 and Investment Grade Audits 6 CAPACITY AND AVAILABILITY 10 APPROACH TO WORK 11 REFERENCES 15 CERTIFICATIONS 15 OPTIONAL WORK ITEMS 16 Page 2 of 17 04 PACIFIC ECS Existing Buildings I Optimized Performance Letter of Submittal July 30th,2025 Jefferson County Community Development Department 621 Sheridan Street Port Townsend,WA 98368 Vince Maniaci VCManiaci@co.jefferson.wa.us RE:2025 Commercial Energy Audits Dear Vince and the Selection Committee, The Pacific ECS LLC (DBA Pacific ECS) team is pleased to submit our response to the Jefferson County request for proposals for 2025 Commercial Energy Audits. Founded in 2024 by a prior facility owner, project manager,and engineer with 17 years'experience, Pacific ECS is a small business (King County Small Contractor Supplier# 6293) specializing in providing energy auditing and consulting services with a focus on efficiency projects,complex mechanical building retrofits, and operations and maintenance.Our services are tailored to drive value across the facility lifecycle through our unique combination of hands-on engineering experience,energy auditing expertise, project management,and value analysis methodology. The Pacific ECS team provides the following benefits: • EXPERIENCED PERSONNEL The Pacific ECS team has 17 years of experience with a focus on the investigation and optimization of existing buildings. Our team consists of prior facility owners and engineers that have cut our teeth by performing complex building renovations and upgrades using a variety of procurement methodologies. This experience allows us to identify project's that are both implementable and constructable by understanding the"renovation ripple effect",where small changes turn into big scope items which can negatively impact a project's return on investment. • COST EFFECTIVE AND IMPLEMENTABLE MEASURES We spend the time getting to know your building systems before we step foot on-site. Interviews with maintenance staff and a review of as-built drawings guide our focus during the site evaluation. While on-site we dig in by as-building systems, performing pump tests, and a deep dive into the controls to understand your building's performance. • FOCUS ON LOW-COST CHANGES WITH A BIG IMPACT Our deep dive into building performance allows us to develop numerous low- or no-cost measures that have a substantial energy impact and can be implemented quickly. We find that these measures can get most entities about 60% of the way to compliance without a large capital investment. Page 3 of 17 04 PACIFIC ECS Existing Buildings I Optimized Performance • SMALL TEAM, BIG RESULTS While the Pacific ECS team is an Emerging Small Business,we produce big results. We do this by leveraging our high performing team and approach to uncover meaningful energy savings, discover and obtain grant funding,and guide owners to successfully execute the identified energy projects as an independent consultant. • CLEAN BUILDING PERFORMANCE STANDARDS EXPERTS: We have a deep understanding of Washington's Clean Buildings Performance Standard (CBPS/HB 1257) and have done this exact work.We are currently working with Benton County to manage their CBPS compliance process as we identify and implement energy efficiency measures. We understand that your needs are unique and that each audit must deliver measurable results. We have a variety of services that can be tailored to deliver value based on your needs and expectations. We appreciate the opportunity to propose and look forward to continuing the conversation to help Jefferson County achieve its energy goals. Sincerely, THE PACIFIC ECS TEAM Dan Tedrow PE, PMP,VMA Managing Principal 2309 Tulane Street West Linn OR 97068 dtedrow@pacificecs.com 303.746.9027 • Existing Buildings I Optimized Performance Page 4 of 17 04 PACIFIC ECS Existing Buildings I Optimized Performance Qualifications Section p N co Pacific ECS was founded to help owners navigate the complexities ,� required to achieve optimum facility performance. Founded by a prior- w facility owner and engineer with 17 years' experience, we focus on the ►� existing building portfolio with an emphasis on complex mechanical retrofits, energy efficiency projects, and operations and maintenance excellence. Our services are tailored with the end user in mind to drive ,5• value across the facility life cycle through our unique combination of f�I NV energy and engineering skills, existing building commissioning, project management, and value analysis. We always bring a positive outlook, a Dan Tedrow PE PMP VMA field perspective,and a "Can-Do"attitude. Team Lead l Energy Auditor The Qualified Energy Auditor and lead on this project will be Dan Tedrow PE PMP VMA. Dan is a Professional Engineer with 17 years of professional experience and has completed over 40+ energy audits. Dan will be Alexx Johnson supported by a core team of two consultants, with additional sub- consultants for specialty services as needed. Select qualifications Consultant include: I A list of our team's energy audits include: Emma Salz Recent Energy Audits and Studies Project Coordinator/Junior Consultant 1. Seventh Day Adventist Church 13. City of Tabernacle Portland I 2. Washington County Jail and Law City Hall As Needed Contractors: Enforcement Center HVAC Investigation 14. City of Test Adjust and Balance 3. Washington County Jail and Law Portland Controls Modifications Enforcement Center Steam Turbine Study Emergency Engineering Support 4. Yamhill County Jail Energy Audit Operations Center 5. Yamhill County Courthouse Energy Audit 15. City of Portland Water Pollution Control 6. Multnomah County Juvenile Justice Laboratory Center Energy Audit 16. City of Portland Water Pollution Control Lab 7. Edwards Center Special Needs Center Reheat Coil Study 8. City of Portland Kelly Building 17. Clatsop County Courthouse 9. City of Portland 911 Building 18. Clatsop County Jail 10. City of Portland 1900 Building 19. Oregon City Hall 11. City of Portland 2010 N Interstate Building x2 12. City of Portland Walnut Park Building Page 5 of 17 6. PACIFIC ECS Existing Buildings I Optimized Performance 20. Oregon Department of Administrative 31. Snohomish County Oak Street Jail/Court Services Parking Structure 32. Port of Seattle Anthony's (Pier 66) 21. Verizon Rectified Facility 33. Port of Seattle Terminal 102A 22. City of West Linn Library 34. Port of Seattle Terminal 102 B/C 23. Fox Tower Main AHU Replacement 35. Port of Seattle Fishermen's Terminal 24. Washington School for the Deaf Kastel 36. Port of Seattle Lineage T-91 Building boiler study 37. Port of Seattle Pier 69 25. Fox Tower office tower fan array 38. Port of Seattle Pier 66 26. Benton County WA Old Court 39. JBLM energy audits x 5 facilities 27. Benton County New Court 40. Multnomah Athletic Club Chiller Study 28. Benton County New Jail 41. Washington School for the Deaf Clark 29. Benton County Juvenile Justice Center Building 30. Snohomish County Wall Street Jail RECENT EXPERIENCE PERFORMING ASHRAE LEVEL II AND INVESTMENT GRADE AUDITS asp VI 4. rot �.. SNOHOMISH COUNTY- CLEAN BUILDING ACT COMPLIANCE ENERGY AUDITS (2023 to 2025) Dan performed and led the energy audit team to provide a Clean Building Act (CBA) ASHRAE Level II energy audits for Snohomish County on the 380,000 SF two-building courthouse complex. The project team performed a detailed site visit, as-built the major HVAC systems, and performed an in-depth controls investigation. While onsite performing the as-building process,the team solved a 20-year-old latent design issue that was a mystery to the operators. Resolving the design issue allowed the facility to partially electrify their heating load during fair weather. Dan and the team identified 10 EEMs with 45 sub measures to optimize performance. The identified measures were incorporated into a capital planning document that allowed the County to run compliance scenarios, then model the cost and impact of executing the low cost/no cost measures, retro-commissioning, and heat recovery measures to understand the EUI reduction. The team developed an ASHRAE Level II compliant report delivered to the County and provided ongoing engineering and implementation support. Dan is currently assisting the design team with the implementation of the energy efficiency projects. Page 6 of 17 NPACIFIC ECS Existing Buildings I Optimized Performance I - ink11 _ i kb • BENTON COUNTY-CLEAN BUILDING ACT COMPLIANCE ENERGY AUDITS,CAPITAL PLANNING(2022- CURRENT) Dan performed the energy audits and led the Energy Audit team to provide energy consulting services to bring the Justice Center Complex into compliance with Clean Building Act (CBA) in Benton County Washington.The facilities surveyed included the buildings within the justice center complex totaling 270k SFT and the 80k SFT Juvenile Justice Center. Work included an initial CBA compliance assessment comparing utility usage to CBA requirements to benchmark current energy performance and compliance requirements. Performing an ASHRAE level 2 energy audit on the facilities and developing twenty comprehensive energy efficiency measures with a mixture of low-cost/no-cost, medium-cost, and larger capital projects. The measures were developed into a capital project selection framework.This allowed the County to develop and review project scenarios to obtain compliance and evaluate the cost and energy reduction of the proposed EEMs. Of the proposed EEMs, five were selected by the County for further refinement. This phase provided additional engineering and project development support to turn the selected EEMs from concept to implementable projects. Each deliverable included a detailed scope of work, AACE level 4 cost estimate, risk assessment,phasing,procurement strategy,and preliminary engineering drawings.The refine phase projects included a central plant upgrade, three air handler replacements, and a facility wide controls upgrade. The County then evaluated and submitted the projects for approval to the state alternative delivery oversight committee with approval obtained in December 2023 for implementation. Dan was engaged by the designer to lead the design team and ensure the design met the County's energy requirements. Currently the Pacific ECS Team is working to ensure CBPS compliance for all of the county's Tier 1 and Tier 2 buildings, and have obtained multiple grants to offset compliance cost. Key Take Aways: • Pacific ECS is currently managing CBPS compliance across all county buildings. • Performed multiple ASHRAE Level II Energy Audits. • Developed energy audit into$8M capital projects that is currently under construction. • Performed follow up engineering support of the capital project. • Obtained over$800k in grant funding from WSAC and Commerce to offset project cost. Currently pursuing additional early adopter funding. Page 7 of 17 PpPACIFIC ECS Existing Buildings I Optimized Performance I yam. .t. s t c •e WASHINGTON STATE SCHOOL FOR THE DEAF - CHILLED WATER PLANT OPTIMIZATION -VANCOUVER WA (2021 TO 2024) Dan Tedrow led the project team as the MEP Owner's Representative and MEP Due diligence phase for the $45M DES Center for the Deaf and Hard of Hearing (CDHY) K-12 project. The owner had an existing ground source heat pump central heating plant that was non-functional. However, the owner desired to integrate the system into the new campus building as part of an upcoming progressive design-build project. The existing electrified system was non-functional and had not provided electrified heating since turnover in 2010. Dan Tedrow performed the investigation through a detailed energy and performance evaluation including testing the system.To evaluate the controls and well pump,as it was an open loop system,Dan hired specialty consultants. The result was recommendations and controls changes to restore system performance that were incorporated into a repair scope. Dan worked with the client to negotiate and award the project, then oversaw construction.Once the repair work was complete,Dan commissioned the system and obtained ETO incentive funds to offset project costs.Through Dan's work,the system became fully functional and resulted in immediate energy savings,increased comfort,and reduced repair costs for the campus central plant.Dan then worked with the client and design-build contractor to incorporate the now functioning system into the new $45M academic building. The project resulted in the restoration of the HVAC system, a large cost reduction to the new construction project,and reduced energy usage for the campus. Key Take Aways: • Performed detailed energy evaluation to restore performance of open loop ground source heating and cooling plant that was non-operational since 2010. • Tested system,developed scope of work, assisted state with contract solicitation,and oversaw repair of ground source heat pump system. • Sourced replacement parts for VFDs, allowing owner to restore performance, saving $70k in replacement costs. • Obtained $60k incentive to offset installation costs. • As MEP Owner's rep,oversaw mechanical design process on the $45M design-build construction project and ensured that the owner's needs were met. Page 8 of 17 NPACIFIC ECS Existing Buildings I Optimized Performance ir . .. , ; it,: : ' ' '''' ,.. . , 1 � s i1 1 I II - 'y - fir • -1 .... WASHINGTON COUNTY- LAW ENFORCEMENT CENTER ENERGY PERFORMANCE AUDIT, HILLSBORO, OR (2016 to 2024) Dan performed a detailed ASHRAE Level II energy audit of the 270,000 SF Washington County Law Enforcement Center and Jail. The audit identified a two-part capital replacement strategy for the building, consisting of immediately implementable low-cost and no-cost measures and a long-term capital project. The County chose to implement the low-cost items and asked Dan to perform the work. Dan then led the retro- commissioning process as a follow-up to the energy audit. This achieved $41,000 per year in energy savings with the implementation cost being fully offset by a grant from the Energy Trust of Oregon.The larger capital measures were bundled, designed, and are currently under construction through a GC/CM contractor. Dan oversaw the design team and worked to ensure the project met the client's quality and performance requirements. The County is slated to receive a $499k energy incentive payment as a result of the large energy reduction identified by the Pacific ECS team. Key Take Aways: • ASHRAE Level II Audit on justice complex • Long term client with multiple projects on campus • Implemented low-cost/no-cost measures resulting in $41k per year in energy savings. Project cost was funded 100% by the Energy Trust of Oregon. • Identified large capital replacement projects that received funding and are currently under construction to renew HVAC infrastructure. • Project receiving $499k incentive based on the energy savings identified by Dan ' Page 9 of 17 MIPACIFIC ECS Existing Buildings I Optimized Performance Capacity and Availability The PECS team performs weekly workload forecasting looking at our current billable workload and compares it to the maximum hours that can be worked per month. Assuming a 40-hour work week,the graph below shows the projection of those hours. The difference between the orange and the other lines represents hours that can be allocated to the Jefferson County Energy Auditing Project. Based on our analysis,the team can begin work in August,with a workload increase in October,due to a new project kicking off with the Port of Vancouver. We develop a detailed MS Project schedule for each energy audit such that we can plan our workload,coordinate with your stakeholders and building users,and minimize surprises. If additional resources are needed,we have the ability to ramp up using a cadre of trusted contractors that we can lean on for additional support and specialty inspections. Available Work Hours Per Month 200 Maximum hours worked per month 180 160 5 140 Available hours to allocate to 120 Jefferson County Energy Audits • N 100 L $0 0 60 40 20 Current billable work,based on projections per team member(Typ) 0 Jul Aug Sep Oct Nov Dec Jan Feb 2025 Work Load Projections -Monthly Work Hours -Dan Billable Hours -Ale o Billable Hours -Emma Billable Hours Page 10 of 17 OpPACIFIC ECS Existing Buildings I Optimized Performance Approach to Work 0 Phase 1:Pre-Assessment The pre-assessment phase consists of preparation leading up to the onsite investigation.Work includes: 1. Right size approach: Perform a virtual Kickoff workshop with the County to establish metrics of success,discuss operational issues and past building upgrades,finalize the schedule,and review our project management and communications approach.Our upfront l `'planning and collaboration enable us to scale our approach to your needs. Ultimately this allows us to create a cost-effective energy auditing approach that meets your objectives. t 2. Hit the ground running by reviewing available information , including mechanical and controls drawings,floor plans, prior TAB , reports,and any other relevant data that can be provided by the County.We understand many of your buildings are older,we are - 40, adept at working in these facilities and finding opportunities for energy savings. 3. Benchmark performance using available utility bills or Energy StarAli I -. Portfolio Manager.We will determine the building's gross square footage per Washington State CBA definition,the utility usage,and determine the Energy Use Intensity (EUI) benchmark and usage. Figure 1 - Example of a historic 4. Work around your schedule: Pre-planning and collaboration courthouse for Clatsop County allows us to schedule site visits that work for you and your that we audited. The facility was occupants. If needed,we can work after hours to minimize the still operating the original wood impact to your operations. fired steam boiler. Contextual Understanding: From our understanding of your facilities,we speculate that your buildings will have older hydronic or steam heating systems with operable windows and constant volume air handling systems. We have worked in numerous similar structures and are adapt at identifying low- cost and cost-effective capital upgrades. 0 Phase 2: Site Investigation The Pacific ECS team will perform a detailed site investigation of your facilities. We dig into your facilities to truly understand building performance and develop implementable recommendations. Work includes: 1. Site Walk(s): We will perform a detailed site investigation starting at the main mechanical room(s), then roof, and making our way down counterclockwise through the building, ending with a review of the control system. 2. As-Built System Diagrams: For each major system, including air handling units, steam systems,and hydronic heating and cooling systems, we will develop as-built system diagrams. We find these invaluable tools for energy measure development and operations staff training. Page 11 of 17 04 PACIFIC ECS Existing Buildings I Optimized Performance 3. Hands-On System Testing: During the site visit, we will x 0 conduct functional tests of pumps, AHUs, and major CH2 CH_, systems to uncover functionality issues and identify energy tVAP V. Z' Yu Flu."SO GPM measures. S a. For buildings with hydronic systems,we will perform pump tests to determine the actual flow rates of pumps to compare against design values. r , b. For large air handlers, we will measure airflows and ,,,,,�,,,,SMO,�,2.20111. „• CM GPM 090iT3600(*Sit,. evaluate economizer effectiveness. IN MP am 31 NG c. We will dig into your control system(s) and obtain T T Q trends, or if no trending is available, set up data "5 loggers to perform "Natural Response" tests of your _ major systems. Figure 2 - Example system diagram used d. We can measure light levels, and provide a to diagnose performance issues with the preliminary lighting system adequacy and project team on an ongoing project. application, while being sensitive to the historic nature of your buildings. 4. Identification of Implementable Measures: While r . ► ;;,, 1 Jo onsite, we will Identify low-cost or no-cost energy lit11''` reduction measures. We find these are generally r . 1'' C_i controls changes that have a significant energy - =r (i ' is . ,- ` •) . reduction at a low cost. In addition, we will identify 1_; airs capital measures for major equipment 24e approaching the end of life that will reduce energy. '< 5. Post Site Visit Collaboration: Once the site visit is - 4 l complete, we will schedule a follow-up meeting ` fi' with you to discuss site visit findings including 3` themes and observations and the initial Energy ` Efficiency Measure (EEM) list. Figure 3 - At the Snohomish County Courthouse, each pump motor was a different color, indicating that each motor had been replaced. This led to a deeper investigation that uncovered latent design defects and a recommended solution that the County is now fixing,25 years after the building was built, thanks to the PECS team. Page 12 of 17 MIPACIFIC ECS Existing Buildings I Optimized Performance 411 Phase 3: Analysis Phase Based on lessons learned, we go to great lengths to evaluate our EEMs, which expedite implementation. We review and analyze the measures for practicality, engineering merit,SHPO and aesthetics issues, maintenance concerns,and constructability. 1. Detailed Engineering Analysis: EEMs must be implementable and deliver U value. We perform detailed • engineering analysis and concept M., ' design to develop and "vet" the Vte Quick Wins Differentiators identified EEMs.This ensures that each - j Building Blocks Low Value W measure has proven technical merit • „M,,, EF and will have a good return on M'x • investment for Jefferson County. „ p K„ • FEIN, .. 2. Defensible Savings Calculations: Cost of Work , . Once the EEMs are vetted,we develop detailed energy calculations by Figure 4-Example chart showing identified EEMs on a recent project developing a building energy model. to assist the client with prioritization of findings. This led to an This ensures that the County has immediate implementation project on the Quick Wins and planning defensible energy savings for each for some of the Differentiator projects. identified Energy Efficiency Measure to make sound decisions. 3. Accurate Cost Estimates: For each energy efficiency measure,we will develop an AACE Level 4 cost estimate. We will work with you to understand historical pricing,obtain vendor quotes on equipment, and allocate mark-ups for contingency, escalation, project management,and permitting that are in line with your expectations and reflect actual project costs. > .(0x, $500,000 5400,003 $3og000 $229,29E 5193,942 5200,000 S123,108 5104,833 575,844 $100,000II 557,924 523,804 111 . 57,853 51=,852 _ D3020 Heating C1030lnterior 03050 Facility L)801U 83010 Routing 1)5010 Fau lay D5040 Lighting D1010 Vertical C1010 Interior 82020 Lxtenor 0206)Process Systems Doors HVAC Integrated Power Conveying Partitions Windows Support Distributing, Automation Generation Systems Plumbing Systems Facility Controls Systems Figure 5 - Dashboard of EEM costs from a recent energy audit. 4. Pre-Final EEM Review: Once the costs are complete, we will review the energy efficiency measures and allocated costs with the Jefferson County team to obtain feedback and establish implementation priority. This information then feeds into the capital planning exercise during the reporting phase. Page 13 of 17 NPACIFIC ECS Existing Buildings I Optimized Performance 4 Phase 4:Reporting phase 1. ASHRAE Level II Report: With the analysis complete and vetted, we develop the ASHRAE Level II compliant report. This document is provided to you in PDF and includes a detailed description of the measures and building background.Our clients frequently include the audit as part of the bid package when soliciting bids due to the level of detail. 2. Capital Planning Tool: The report is complimented by an Excel-based capital planning tool. Developed based on client feedback and best practices, this tool allows you to bundle energy measures together and quantify the cost and energy impact using a scenario-based approach. This allows you to pick and choose each project and understand the cost and energy benefits if they are grouped and executed as one project. 3. Once the deliverables are developed, reviewed, and accepted by the County, we will develop them into a Form D, and Form F, which are Department of Commerce Forms required as part of the CBPS compliance process. Natural Gas �� . • Annual Utility Payback CBA Capital Plan Cost CO2 Reduction EUI Reduction -. Savings (Ibs) (Years) Compliance Scenario 1-low Cost/Medium Cost S 136.799 S 58,789 338.594.81 8.82 2.33 No Scenario 2-Minimum Compliance $ 524,453 $ 106.660 702,800.56 18.61 4.83 Yes Scenario 3-RCx+Solar 5 454,117 $ 70,132 340,342.76 9.78 6.48 No Scenario 4-Electrification package $ 626,736 $ 29,484 919,354.12 16.67 2126 Yes ,Scenario 5-All EEMS $ 1,447,359 5 149,078 919,354.12 39.53 9.71 Yes e Comparative Payback Analysis 20.00 18.00 16.00 14.00 12.00 10.00 > 8.00 6.00 2.00 L00 Scenario 1 -Low Scenario 2-Minimum Scenario 3 RCx r Scenario 4 Scenario 5 All FFMS Cost/Medium Cost Compliance Solar Electrification package Figure 6 - Example excerpts from a recent capital plan from an Energy Audit. Page 14 of 17 011 PACIFIC ECS Existing Buildings I Optimized Performance References Address Phone Email Decscription of Service Robert 7122 W Okanogan 509.736.2704 robert.blain@co.benton.wa.us Performed Benton Blain PI Building E, County ASHRAE Level II Kennewick,WA Energy Audit and CBPS Compliance Alex 3000 Rockefeller 425.754.4504 richard.pidduck@co.snohomis Performed Snohomish (Richard) Ave, Everett,WA h.wa.us County ASHRAE Level II Pidduck Energy Audit Glen Gipe 611 N Grand Blvd, 360.701.7429 glen.gipe@des.wa.gov Performed School for the Vancouver,WA Deaf MEP Optimization and ASHRE Level II Energy Audit Randal 1120 SW 5th 503.823.6207 randall.yoshimura@portlandor Performed multiple Yoshimura Avenue egon.gov energy audits and Portland,Oregon investigations for City through the Energy Trust of Oregon. Certifications King County Small Contractor Supplier Certification: SCS certification number: 6293 Date of Approval: November 13, 2024 Date of Expiration: November 13,2027 Page 15 of 17 NPACIFIC ECS Existing Buildings I Optimized Performance Optional Work Items If requested,Pacific ECS will provide the below value-added Services to Jefferson County: Refine Phase-Additional Due Diligence and Design Assistance for Rapid Implementation:Once the energy audit is complete,we can perform additional engineering and project development to refine selected energy measures.This analysis process is tailorable to each energy measure,and can include: • MEP Design and Analysis ,r- ,-. a2.r° • • RFP and Solicitation Development - -+ _ • Qualitative Risk Analysis • Procurement assistance, with traditional ♦- .♦ , or alternative delivery �...> • Cost Estimating Services . • Deliver and solicit the projects with :, :. e confidence Figure 7- Example of refine phase engineering analysis Creation of O&M Deliverables: We are well versed in Operations and Maintenance and Asset Management. Having been an owner/operator at the Naval Postgraduate School, we have an innate understanding of operations and have a proven track record to assist your team. For the O&M planning we can: • Capture and develop your asset inventory by capturing make, model,serial,and key attribute information for your maintainable assets. • Prioritize your assets based on mutually agreed upon criteria for both criticality,condition,and, if desired,functionality. • Develop preventive maintenance procedures including creation,scheduling,and estimating the maintenance team's respective level of effort for your facilities. • Develop staffing projections utilizing preventive maintenance data and industry benchmarks such as those from the International Facility Management Association (IFMA) and the Association of Physical Plant Administrators (APPA). • These deliverables are created using Excel,vetted with your team,and can then be integrated into your existing maintenance management system. While low-tech,we find this reduces cost and increases ownership of the data, increasing the maintenance team's confidence in the maintenance planning information,further empowering success. • As part of the deliverable,we create goal posts for energy performance and failure indicators that are aligned with CBPS' Energy Management Plan for Tier 1 and Tier 2 structures. Page 16 of 17 04 PACIFIC ECS Existing Buildings I Optimized Performance Facility Condition Assessment:Pacific ECS performs countless Facility Condition Assessments.This helps owners understand their deferred maintenance backlog and prioritize capital planning. For individual buildings,or across your facility portfolio,we can: • Assess your facilities and systems using qualified assessors. Depending on your facility needs,we can scale our approach from a two assessor Mechanical,Electrical,Plumbing (MEP) and Civil, Structural,Architectural (CSA) team to a full assessment team with dedicated assessors for each discipline.We make this determination jointly with you based on your facility needs and observed deficiencies. • We can create AASE 41 seismic checklists for your facilities to assess their structural and seismic integrity. • We identify facility deficiencies and planned capital renewal of systems from 0 to 20 years out. These items are then priced, by a third-party cost estimator,and allocated to a year. This allows you to understand your projected capital needs up to 20 years. MEP Owner's Representative:The Pacific ECS team frequently represents owners on complex MEP renovation and upgrade projects. We work collaboratively to guide the project team through the projects, develop project documents, solicit for A&E firms and contractors, and work to ensure the project meets your scope, schedule,and budget needs. Our services include: • Develop solicitation documents and administer bidding and source selection of contractors • Develop and/or review third party cost estimates • Oversee and manage design services for design-bid-build,GC/CM,or design-build contracts • Perform third party design reviews including value engineering (per SAVE International Standards), Constructability Reviews,and Commissioning Design review services • Oversee contractor performance and quality • Review pay applications Commissioning Services: Pacific ECS can perform commissioning services as part of the owner's quality assurance process to ensure a fully functioning MEP system. Services include: • Development of commissioning plan • Conduct contractor coordination,kick-off,and progress meetings • Perform commissioning design reviews • Perform site inspections • Perform installation verification • Perform functional performance testing • Develop,oversee,and manage the issue resolution log • Assist with closeout and develop commissioning report Page 17 of 17 *4 PACIFIC ECS Dan Tedrow, PE, PMP Energy Auditor 1 Project Manager 1 Dan is an experienced Energy Auditor, Mechanical Engineer,O&M Consultant, and Project Manager with seventeen years'experience in the building industry. Dan excels at the development and execution of practical and efficient MEP • retrofit projects that reduce energy. Dan has performed in numerous roles Team Leadership throughout his career including as a:facilities owner and operator, HVAC Project Management design engineer,Commissioning Agent,Operations and Maintenance Expert, and Energy Efficiencies consultant. Mechanical Engineering Commissioning (Existing Project Experience Building Focus) Snohomish County Clean Building Act Compliance Energy Audits,Capital Licensure Planning,Project Development and Implementation Services Professional Engineer, Mechanical: Dan led the team to provide Clean Building Act (CBA) ASHRAE Level II energy OR#88582PE audits for the Snohomish County on the 380,000 SF two-building courthouse WA#51823 complex.The project team performed a detailed site visit,as-built the major CA#35617 HVAC systems,and performed an in-depth controls investigation.The project identified 10 EEMs with-45 sub measures and numerous 20-year-old latent Project Management Professional, PMI design issues that were a mystery to the operators. The identified measures included low cost/no cost retro-commissioning optimization and heat Certified Assessor, recovery measures.A comprehensive ASHRAE Level II compliant report Oregon Dept of Education delivered with a capital plan allowing the County to select EEMS and run Certified Inspector, scenarios to optimize project bundling to achieve compliance. Dan is working Washington OSPI with the owner to assist with the implementation of the energy efficiency projects including direct oversight of the design development effort,and retro- PG&E Existing Building commissioning work items to reduce energy usage. Commissioning Certification Key Take Aways: Education BS, Mechanical Engineering, • Identified 10 EEMs with 45 sub measures that were mostly controls California Polytechnic State optimization measures to reduce energy performance. University, San Luis Obispo • Identified path to reduce EUlt by 15.8 KBTU/SF*YR and meet Washington State's Clean Building Performance Standards. • Using the capital planning process,the selected CBPS compliance pathway results in a 5 year payback. Benton County WA-Clean Building Act Compliance Energy Audits,Capital Planning,Project Development and Preliminary Engineering Services Dan led the project team to provide energy consulting services to bring the Justice Center Complex into compliance with Clean Building Act (CBA) in Benton County Washington.Surveyed facilities included the four buildings within the justice center complex totaling 270k SFT and the 80ksft Juvenile Justice Center. Work included an initial CBA compliance assessment comparing utility usage to CBA requirements to benchmark current energy performance and compliance requirements. Performing an ASHRAE level 2 energy audit on the facilities and developing twenty comprehensive energy efficiency measures with a mixture of low cost/no cost, medium cost,and larger capital projects.The measures were developed into a capital project selection framework.This allowed the County to develop and review project scenarios to obtain compliance and evaluate the cost and energy reduction of the proposed EEMs.Of the proposed EEMs,five were selected by the County for further refinement.This phase provided additional engineering and project development support to turn the selected EEMS from concept to implementable projects. Each deliverable included a detailed scope of work,AACE level 4 cost estimate, risk assessment, phasing,procurement strategy,and preliminary engineering drawings.The refine phase projects included a central plant upgrade,three air handler replacements,and a facility wide controls upgrade.The County then evaluated packaged and submitted the projects to approval to the state alternative delivery oversight committee with approved obtained in December 2023 for implementation utilizing a design-build methodology. During this process, Dan engaged and partnered with a preferred local contractor and the Sazan team is currently negotiating the award of the $9M DB HVAC upgrade project. Key Take Aways: • Developed HVAC replacement project through ASHRAE Level II energy audits,with a follow up refine phase. • Identified numerous compliance paths to achieve CBPS compliance. • Selected methodology,was a combination of low cost controls optimization measures coupled with capital upgrades to replace equipment approaching end of life. • Currently working with the design-builder, under the Sdzdn,team to optimize the design as part of the $9M design-build HVAC replacement project. • Obtained a $400k grant from Commerce to help offset project costs. Washington County Jail and Law Enforcement Center Infrastructure Replacement-Hillsboro,OR Washington County Law Enforcement Center and Jail Cx, Hillsboro,OR Principal in Charge for the $68M HVAC and critical infrastructure placement project. Dan worked with the Washington County team since 2016 to perform an initial ASHRAE Level II energy audit and develop the project through multiple phases of building assessment,optimization, retro-commissioning, project development,design,contractor bidding,and preconstruction services. Dan led the project team and drove project success through a robust project management program,design excellence,and quality control focused on the owner's needs. Project includes a completed HVAC replacement of the 24/7/365 building including air handlers, 2 chiller plant,boiler plant,domestic hot water,and controls.The project was bid using a CM/GC process with Dan leading the development of the solicitation documents. Key Take Aways: • Complete HVAC replacement including chiller plant,boiler plant,air handlers,distribution piping, controls,and ancillary equipment. • Identified $359K per year in energy reduction measures. • Identified measures to reduce electrical usage by 55%and gas usage by 64%. • Obtained maximum ETO incentive of$499,999. • Project is currently starting construction. HVAC Building Evaluations/Energy Audits- Multiple Projects(2013 to Current) Dan performed detailed energy audits for numerous facilities with many at no cost to the client from grant funding. Projects include: 1. Seventh Day Adventist Church 19. Oregon City Hall Tabernacle 20. Oregon Department of Administrative 2. Washington County Jail and Law Services Parking Structure Enforcement Center HVAC Investigation 21. Verizon Rectified Facility 3. Washington County Jail and Law 22. City of West Linn Library Enforcement Center Steam Turbine Study 23. Fox Tower Main AHU Replacement 4. Yamhill County Jail 24. Washington School for the Deaf Kastel 5. Yamhill County Courthouse Building boiler study 6. Multnomah County Juvenile Justice 25. Fox Tower office tower fan array Center 26. Benton County WA Old Court 7. Edwards Center Special Needs Center 27. Benton County New Court 8. City of Portland Kelly Building 9. City of Portland 911 Building 28. Benton County New Jail 10. City of Portland 1900 Building 29. Benton County Juvenile Justice Center 11. City of Portland 2010 N Interstate Building 30. Snohomish County Wall Street Jail x 2 31. Snohomish County Oak Street Jail/Court 12. City of Portland Walnut Park Building 32. Port of Seattle Anthony's (Pier 66) 13. City of Portland City Hall 33. Port of Seattle Terminal 102A 14. City of Portland Emergency Operations 34. Port of Seattle Terminal 102 B/C Center 35. Port of Seattle Lineage T-91 15. City of Portland Water Pollution Control 36. Port of Seattle Pier 69 Laboratory 37. Port of Seattle Pier 66 16. City of Portland Water Pollution Control Lab 38. JBLM energy audits x 5 facilities Reheat Coil Study 39. Multnomah Athletic Club Chiller Study 17. Clatsop County Courthouse 40. Washington School for the Deaf Clark 18. Clatsop County Jail Building 3 04 PACIFIC ECS Multnomah County Juvenile Justice Center-Energy Audit Dan performed a detailed HVAC analysis of the Multnomah County Juvenile Justice Center.This included a detail review of the POD air handling units,control system,and heating and cooling central plant. The project identified a number of controls and capital retrofit measures with associated scope of work and cost estimates that are being implemented by the County's on-call control contractor. • Found $71k per year in energy reduction measures • Reduced electrical usage by 21%and gas by 34% • Secured $135k in ETO incentives • 1.7 project payback City of Portland Water Pollution Control Lab HVAC Optimization-Portland,OR(2022 to 2024) Dan Tedrow was the Principal-In-Charge for the emergency HVAC replacement project of this 24/7 laboratory building.This project replaced the failing 25-year-old cooling system and replaced it with a centralized chilled water plant utilizing a magnetic levitation chiller to reduce energy, noise,and life cycle costs.Working with ETO, Dan was able to obtain a $250k incentive from the Energy Trust of Oregon and reduce energy usage of the facility by 40%. Dan performed the initial energy study, led the design effort,guided the client through acquisition, negotiation,and selection of the contractor. Key Take Aways: • Emergency cooling system replacement project to maintain functionality of existing 24/7/365 laboratory. • Reduced energy usage of the cooling system from 1.1 KW/Ton to 0.4 KW/Ton a 63% reduction. • Developed contractor solicitation documents. • Obtained a $250k ETO incentive to offset project costs. Yamhill County-Jail and Courthouse Energy Investigation and MEP-T Due Diligence(2015 to 2016) Dan performed an ASHRAE Level II Energy Audit of the Yamhill County Jail and Courthouse. Project Identified a number of energy savings measures including controls retrofits and an air handling unit upgrade to serve the jail. Due to the location of the air handling unit, replacement would be difficult without a substantial reconfiguration of the building and unsatisfactory impact to the Jail's operations. To assist the County in developing the project, Dan performed an in-depth analysis of replacement phasing and costs,developed a replacement scope of work,and conceptual drawings to guide Yamhill County in the replacement effort. School for the Deaf-Chilled Water Plant Optimization-Vancouver WA(2021 to Current) Dan Tedrow led the project team in the MEP Owners Representative and MEP Due diligence phase for the $45M DES Center for the Deaf and Hard of Hearing (CDHY) K-12 project.The owner desired to integrate the existing ground source heat pump system serving the campus into the new campus building. However,the existing electrified system was non-functional and had not provided electrified heating since turnover in 2010. Dan Tedrow led the team to investigate system performance,test the system, develop and solicit the repair scope of work, negotiate with the contractor,oversee repairs and construction,and restore performance of the ground source system. Once construction was complete, Dan commissioned the system and obtained an ETO incentive to offset project costs.Though Dan's work, the system became a fully functional and resulted in immediate energy savings, increased comfort,and reduced repair costs. Key Take Aways: • Restored performance of open loop ground source heating and cooling plant that • "hadn't worked"since 2010. • Tested system,developed scope of work,assisted state with contract solicitation,and • oversaw repair of ground source heat pump system. • Sourced replacement parts for VFDs,allowing owner to restore performance saving • $70k in replacement costs. • Obtained $60k ETO incentive to offset installation costs. Naval Facilities Engineering Command Southwest - Multiple Locations Project Development,oversight,and Commissioning Dan performed detailed MEP inspections,project development,energy analysis,project management, design review,and commissioning on multiple projects for the US Navy in California. The included new construction, renovation, mechanical retro-fit, and energy efficiency upgrades as part of a comprehensive MEP upgrade program.Dan was the sole commissioning agent/authority for the campus and ensured that the MEP systems were installed per the project documents,were optimized,O&Ms were provided, and ensure that maintenance teams had the knowledge and training to maintain the systems. Select projects include: • Spanagel Hall and Root Hall renovation and mechanical retro-fit. Retrofit Cx • Glasgow Hall Mechanical retro-fit • Central Boiler Plant Upgrade and summer boiler installation • Herrmann Hall heating system upgrades - Retrofit Cx • Halligan Hall heating system upgrades - Retrofit Cx • Watkins Hall mechanical retro-fit - Retrofit Cx • Dudley Knox Library AHU and VAV conversion • Bldg.700 Data Center Energy Efficiency Upgrades • P-197 Business School Building • P-204 Naval Research Laboratory • Fleet Numerical Meteorological Center - P-174 Naval Research Laboratory Meteorology building • China Lake Naval Weapons Station - P-719V Weapons and Armament Facility • China Lake Naval Weapons Station - P-710V Hardware in the Loop Weapons Facility 5 04 PACIFIC ECS Alexx Johnson Pacific Energy Consulting Services ( Commissioning Consultant Alexx has two years' experience assisting senior commissioning engineers in the systematic testing and verification of mechanical, electrical, and plumbing systems in commercial and institutional buildings. Alexx performed functional testing of HVAC equipment including air handling units, chillers, - and building automation systems to ensure compliance with design specifications and industry standards. Conducted pre-functional checklists, documented system deficiencies, and coordinated with contractors to resolve performance issues. Supported commissioning activities for Education electrical distribution systems, lighting controls, and fire safety systems while Courses in maintaining detailed test reports and commissioning documentation. Mechanical Participated in owner training sessions and contributed to the development Engineering, of operation and maintenance manuals for newly commissioned facilities. Portland State Relevant Projects (Commissioning) University Washington State School for the Deaf Reactor Mechanic, Washington State School for the Blind Naval Nuclear Power Training Command Marylhurst Commons Multifamily Housing Benton County, WA City Maintenance Facility Vancouver Bulk Terminal City of Portland Water Pollution Control Laboratory 04 PACIFIC ECS Alexx has three years' experience managing facility condition assessments (FCA). Alexx uses a variety of tools to manage projects and effectively communicate to project teams, including Smartsheet, Miro, Microsoft Excel, and PowerBi. In addition, Alexx prepares models, technical analyses, and data visualizations, and develops, edits, and produces technical reports.Alexx spent seven years enlisted in the United States Navy as a Reactor Mechanic operating and maintaining nuclear reactors, gaining experience with the built environment. Relevant Projects (FCA) King County, Facilities Management Division, 2024 FCA Update Assisting with a FCA update for 29 buildings including office, public health, human services, courts and law enforcement, as well as other properties, totaling over 3 million SF. Mukilteo School District, FCA, Mukilteo, WA Assisting with the assessment of 22 buildings including a kindergarten center, 12 elementary schools, four middle schools, three high schools, an administrative office, support services facilities, and maintenance work facilities. The assessment aligns to OSPI Building Condition Assessment Checklist and encompasses mechanical, electrical, plumbing, structural, and accessibility systems. Lake Washington School District, FCA, Redmond, WA Assisting with the assessment of about 50 buildings or 58,420 SF including elementary schools, middle schools, high schools, administrative offices, and support services facilities. The assessment aligns to OSPI Building Condition Assessment Checklist and encompasses mechanical, electrical, plumbing, structural, and accessibility systems. Auburn School District, FCA,Auburn, WA Assistant for the comprehensive physical and functional condition assessment for the Auburn School district. All inspection work occurred during the school year coordinated around student activities to eliminate disruption to the learning environment. Data collection was performed utilizing Smartsheet with integrated data quality management. Provided extensive deliverable customization and daily client support for the project. Silver Falls State Park, FCA, Sublimity, OR Assistant for a coordinated facility assessment of 37 structures in the historic Silver Falls State Park. Field assessments were performed without disrupting park services and on a strict timeline within the state's fiscal calendar. Participated in data collection and annual maintenance planning for the park facilities. 04 PACIFIC ECS - Emma Salz Pacific ECS I Project Coordinator Emma is a project coordinator and junior consultant. She has worked on a variety of energy auditing and engineering projects assisting with delivery from inception to completion. Emma is well versed in the Clean Building Performance Standards for Washington State and excels at organization and implementation of projects. Skill Sets Project Experience Microsoft Word, Excel, Smartsheet, Fulcrum Benton County,ASHRAE Level II and Clean Building Act Compliance Emma is the project coordinator leading the coordination,scheduling,and Education worked with the team to drive the project to completion. Besides the Portland State University coordination aspect, Emma led the benchmarking element of the CBPS Mechanical Engineering compliance for Benton County buildings through Energy Star Portfolio Manager Degree Anticipated 2028 and Washington SAW Portal to identify EUI and WNEUI numbers for eight buildings including justice centers, health,and administration buildings. Emma performed site visits working with the technical team to assist with the energy auditing work. Through Emma's research,she identified a grant opportunity for the client to receive more than $400k in early adopter incentives. Emma then developed,coordinated,and submitted the grant application on short notice. Washougal High School,ETO Study Emma assisted with an energy audit of the 150ksft Washougal High School. Emma was the lead on the reporting and assisted with the review and creation of the energy efficiency measures. Emma performed quality control and performed engineering tasks including creation of system diagrams, assistance with the energy calculations,and compiled the final deliverables. Multnomah Athletic Club Chiller Replacement Emma performed as a junior consultant on the Multnomah Athletic Club chiller replacement and boiler energy audit. Emma created as-built system diagrams for the client,coordinated client meetings, and created calculation template. Tualatin Hills Parks and Recreation District Emma performed onsite inspections to develop an asset inventory of the park's department buildings. Emma surveyed five buildings to capture,validate,and update the district's asset information. REQUIRED SIGNATURE PAGE FOR PROPOSAL I,the undersigned, having carefully examined the Request for Proposals, propose to furnish services in accordance therewith as set forth in the attached proposal. I further agree that this proposal will remain in effect for not less than sixty(60)calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time. STATE OF Washington COUNTY OF Jefferson Being first duly sworn, on my oath, I hereby certify that this proposal is genuine and not a sham or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any contractor or supplier on the above work to put in a sham proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s). In order to induce the County to consider this proposal,the proposer irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Jefferson County, and proposer further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to Jefferson County. Signature Dan Tedrow Printed Name Pacific ECS LLC Firm Address 2309 Tulane Street West Linn OR 97068 605 634 578 UBI# 303-746-9027 (Area Code) Phone dtedrow@pacificecs .corn Email Address THIS PAGE MUST BE SIGNED (legally binding) AND BE RETURNED WITH THE PROPOSAL. 16 CONTRACT COMPLIANCE FOR PROFESSIONAL, TECHNICAL, SUPPLY OR SERVICES It is the policy of Jefferson County to foster an environment that encourages economic growth and diversification, business development and retention, increases competition and reduces unemployment. In support of that policy, Jefferson County reaffirms its commitment to maximize opportunities in public contracting for all contractors including minority and women owned business enterprises. Jefferson County encourages participation in all of its contracts by Disadvantaged, Minority and Women's Business Enterprises (MWBE) as certified by the Office of Minority and Women's Business Enterprises (OMWBE) and defined in WAC 326-02-030. Nevertheless, unless required by federal law, no preference will be given for meeting voluntary goals for MWBE participation in the evaluation of proposals; and proposals will not be rejected or considered non-responsive due to a failure to meet voluntary goals. Bidders may contact OMWBE to obtain information on certified MBE/WBE firms. Persons with disabilities may request this information be prepared and supplied in alternate formats by calling (360) 379-4463. Bidders are encouraged to utilize qualified, local businesses in Jefferson County and Washington State where cost effectiveness is deemed competitive. In addition, Bidders are encouraged to subcontract with firms certified by the Washington State Office of Minority and Women's Business Enterprises (MWBE). A. MWBE DIRECTORY ASSISTANCE A directory of MWBE firms is published quarterly by the Washington State Office of Minority and Women's Business Enterprises (OMWBE). Copies of the directory are available from the State OMWBE (360-753- 9693) B. EQUAL EMPLOYMENT OPPORTUNITY: Upon execution of this contract, the Contractor shall comply with the Equal Employment Opportunity requirements set forth below. The Contractor shall not violate any of the terms of Chapter 49.60 of the Revised Code of Washington,Title VII of the Civil Rights Act of 1964, or any other applicable federal, state, or local law or regulation regarding nondiscrimination. 1. No person or firm employed by the Contractor shall be subject to retaliation for opposing any practice made unlawful by Title VII of the Civil Rights Act, the Age Discrimination in Employment Act(29 U.S.C. 621 et seq.), the Equal Pay Act(29 U.S.C. 206(d), the Rehabilitation Act(29 U.S.C. 791 et seq.), the Americans with Disabilities Act of 1990, or for participating in any stage of administrative or judicial proceedings under those statutes. 2. The Contractor shall take all reasonable steps to ensure that qualified applicants and employees shall have an equal opportunity to compete for advertised or in-house positions for employment.Applicants and employees shall be treated fairly without regard to race, color, religion, sex, age, disability, or national origin. Equitable treatment shall include, but not be limited to employment, upgrading or promotion, rates of pay increases or other forms of compensation, and selection for training or enrollment in apprenticeship programs. C. SUBMITTAL REQUIREMENTS PRIOR TO AWARD OR WITH PROPOSAL 1. Subcontractors Participation Form: Check the appropriate box indicating the firm who will perform the work of the contract. 2. Professional and Technical Workforce Data Form 3. E-Verify Declaration. Request for Proposal—2025 COORDINATED WATER SYSTEM PLAN Update JEFFERSON COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 17 NON-COLLUSION & DEBARMENT AFFIDAVIT State of Washington, County of Jefferson As an authorized representative of the firm of Pacific ECS LLC , I do hereby certify that said person(s),firm, association or corporation has(have) not,either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this proposal is submitted. I further certify that, except as noted below, the firm, association or corporation or any person in a controlling capacity associated therewith or any position involving the administration of federal funds; is not currently under suspension, debarment, voluntary exclusion, or determination of eligibility by any federal agency; has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past 3 years; does not have a proposed debarment pending; and has not been indicted, convicted or had a civil judgment rendered against said person, firm, association or corporation by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years. I further acknowledge that by signing the signature page of the proposal, I am deemed to have signed and have agreed to the provisions of this affidavit. Note: Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted, indicate above to whom it applies, initiating agency, and dates of action. Providing false information may result in criminal prosecution or administrative sanctions. "A suspending or debarring official may grant an exception permitting a debarred, suspended, or excluded person to participate in a particular transaction upon a written determination by such official stating the reason(s)for deviating from the Presidential policy established by Executive Order 12549..." (49CFR Part 29 Section 29.215) 7/24/2025 BY: DATE: TITLE Dan Tedrow, Managing Principal 18 SUBCONTRACTORS PARTICIPATION FORM FOR PROFESSIONAL, TECHNICAL, SUPPLY OR SERVICE PSAS-SUBMIT WITH PROPOSAL OR PRIOR TO AWARD Check appropriate statement below: n Our firm will perform all contracted scope of work tasks. ❑ Our firm will subcontract a portion of the work tasks. The following firms were contacted and will be utilized in the performance of the work as indicated below. List all potential subcontracting firms. Do not mark"N/A" unless the Bidder will perform all work or provide all supplies or services for this contract. Proposal Awarded? Firm Name/Address/Phone Work Item(s)Solicited Amount (yes/no) No firms to be utilized, Unless specialty services requested by county 1. List full name, address,and phone number of each firm listed to be utilized. 2. List specific work to be accomplished, supplies to be furnished and the amount proposed for each subcontract. 3. Contact the Jefferson County Chief Strategy Officer at bbutler(c�co.jefferson.wa.us if you have questions. BY: DATE: 7/24/2025 TITLE: Dan Tedrow, Managing Principal PHONE: 303-746-9027 Request for Proposal—2025 COORDINATED WATER SYSTEM PLAN Update JEFFERSON COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 19 E-VERIFY DECLARATION--SUBMIT WITH PROPOSAL OR PRIOR TO AWARD Firm Name: Pacific ECS LLC Qualifications No. 2025 Commercial Energy Audits The undersigned declares, under penalty of perjury under the laws of Washington that: 1. That the above-named firm is currently enrolled in and using the E-Verify and will continue to use the E- Verify system for so long as work is being performed on the above-named project. 2. I certify that I am duly authorized to sign this declaration on behalf of the above-named bidder/proposer. 3. I acknowledge that Jefferson County reserves the right to require a copy of the Memorandum of Understanding between the contractor listed above and the Department of Homeland Security certifying enrollment in the E-Verify program at any time. Failure to provide the required Memorandum of Understanding within 10 days of request could lead to suspension of this contract. Dated at Vancouver Washington this 24th day of July 20 25 Signature %ice Printed Name Dan Tedrow, Managing Principal 20