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Home My WebLink AboutHEARING re Emergency Budget Appropriations JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR AGENDA REQUEST TO: Board of County Commissioners FROM: Judy Shepherd, Finance Director DATE: September 22, 2025 SUBJECT: PUBLIC HEARING re: Proposed Emergency Appropriations for County Departments (Superior Court and County Administrator)and County Funds (Law Library 140, Affordable Housing 148, and Homeless Housing 149) Scheduled for Monday, October 6, 2025, at 10:45 a.m. in the Jefferson County Board of Commissioners Chambers STATEMENT OF ISSUE: County departments(Superior Court and County Administrator)and funds (Law Library Fund 140,Affordable Housing Fund 148,and Homeless Housing Fund 149)have expenditures currently that require appropriations to continue with expenditures. Per RCW 36.40.140,the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated expenditures of the requesting departments and funds. The Public Hearing Notice was published in The Jefferson County and Port Townsend Leader on September 24,2025, and October 1, 2025. FISCAL IMPACT: The only fiscal impact for the Public Hearing Notice is the cost of publication in The Leader. See attached department fund requests for actual fiscal impact to be discussed at the Public Hearing on October 6, 2025. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 2025 Emergency Budget Appropriations on Monday, October 6, 2025 at 10:30 a.m. REVIEWED BY: 1) £ k4. 073/,_s- Jos I a. Peters, County Administrator Date STATE OF WASHINGTON COUNTY OF JEFFERSON RESOLUTION APPROVING 2025- EMERGENCY BUDGET RESOLUTION NO. APPROPRIATIONS FOR TWO COUNTY DEPARTMENTS WHEREAS,the Jefferson County Board of Commissioners did on the 22nd day of September,2025, declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated received from fees, or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS,RCW 36.40.100 authorizes supplemental appropriations,provided"the board shall publish notice of the time and date of the meeting at which the supplemental appropriations resolution will be adopted,and the amount of the appropriation, once each week,for two consecutive weeks prior to the meeting in the official newspaper of the county,"and WHEREAS,a supplemental appropriation for 2025-Emergency is necessary as described in the table below: Other Funds Revenue Expense Fund Fund Name Description One-time Ongoing One-time Ongoing 140 Law Library RCW Hardbound Resource 5,937 r - 148 Affordable Housing Dove House-Emergency Shelter 40,000 I 149 Homeless Housing Emergency Shelter,DRF Grant,Donation 179,803 261,983 Total Appropriations 174,E - 307,920 WHEREAS, the Jefferson County Board of Commissioners did on the 22nd day of September,2025, set a hearing on said need for the 6d'day of October,2025,at the hour of 10:45 a.m. in the County Commissioners' Chamber,Courthouse,Port Townsend, Washington,(Hybrid);and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on September 24,and October 1,2025 in the official newspaper of Jefferson County;and WHEREAS,this being the time and place set forth for said hearing and no objection or objection was interposed; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY,STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above"Whereas"clauses as Findings of Fact. Section 2. Supplemental Budget Appropriations Approved. The Supplemental Budget Appropriations above is hereby approved. Section 3. Severability. If any section, subsection, sentence, clause, or phrase of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. i Section 4. Effective Date. This resolution shall be effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). (SIGNATURES FOLLOW ON THE NEXT PAGE) Page 2 of 3 7 APPROVED this 6th day of October,2025. JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: Heidi Eisenhour,Chair Greg Brotherton,Member Heather Dudley-Nollette,Member Carolyn Gallaway,CMC, Date Clerk of the Board Approved as to form only: Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney Page 3 of 3 RECEIVED 09/15/25 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: 140/Law Library Budget Year: 2025 Quarter: 3 ,Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj 11 Description Current Budget Appropriation Appropriation Amended Budget. $0.00 $0.00 - $0.00 $0.00 TOTAL REVENUE:_ $0.001 $0.00 $0 00 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# (Expenditure Obj# Description ( $o.00 Expenditure: After d thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. • i ,;,;:.irri.:: ,,n ,I,•:: :bu ',;(•t eAten;ion in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Des ✓❑No One-time On-going Fund# Org# Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget 140 14059412 640000 Capital Outlay $ 16,418.00 $5,937.00 $22,355.00 _ $0.00 $0.00 $0.00 _ S 0.00 $0.00 TOTAL EXPENDITURE: $ 16,418.00 $5,937.00 $0 00 $22,355.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org a* Revenue Obj B Description $0 00 Reason for budget appropriation: The Law Library was fully updated in April 2025 with an up-to-date set of hardbound RCWs(Revised Code of Washington)to serve as secondary resource when Westlaw(online)is inaccessible. The one-time cost for this update was$8,336.29. A one-time appropriation of$5,937.00 is required to satisfy total cost of maintaining the county's statutorily mandated Law l ibrary in 2025. Submitted by(Elected Official/Department Head): / __ i-t - Date: 9/12/25 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Affordable Housing/Homeless Housing(148/149) Budget Year: 2025 Quarter: Revenue: A revenue source (i.e.grant, new fee) has been received which was not approved in the annual budget Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget 149 14933404 334091 WA DOC DRF GRANT $86,377.00 $ 127,418.00 $213,795.00 14936700 367000 • PRIVATE DONATION-COAST S 0.00 $52,385.00 $52,385.00 $0.00 $0.00 TOTAL REVENUE: $86,377.00 $ 179,803.00 S 0 00 $266,180.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund St Org St 1 Expenditure Obj# Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? nYes nNo One-time On-going Fund# Org it Expenditure Obi# Description Current Budget Appropriation Appropriation Amended Budget 149 14956540 565406 EMERGENCY SHELTER $ 100,000.00 $ 175,500.00 $275,500.00 149 14951863 518067 DRF GRANT TO OLYAP(CHG, $0.00 $86,483.00 $86,483.00 $0.00 148 14855150 551502 DOVE HOUSE-EMERGENCY SHELTER $ 145,000.00 $40,000.00 $ 185,000.00 $0.00 $0.00 TOTAL EXPENDITURE: $245,000.00 $301,983.00 $0.00 $546,983.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org# Revenue Obj# Description $0.00 Reason for budget appropriation: Housing Fund Board recommended funding(HFB 5/28/2025 Minutes)the JC Emergency Shelter and Dove House Emergency Shelter through YE 2025 and the BoCC concurred.DRF Grant budget included a revenue distribution to the County and expenditure to OlyCAP that wasn't in the original budget.COAST made a private donation to help fund the JC Emergency Shelter. Submitted by (Elected Official/Department Head): Ir* / Date: 9/15/2025