HomeMy WebLinkAboutCONSENT Sheriff Office exterior paint JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Shawn Frederick, Central Services Director
DATE: October 20th,2025
RE: Re paint exterior of Jefferson County Sheriff's admin building
STATEMENT OF ISSUE:
The Jefferson County Sheriff's was constructed and painted in 2006. The exterior paint has
reached its expected life span and is chalking and failing and needs replacement.
ANALYSIS
Through careful inspection and record keeping Central Services has determined that the
exterior paint at the Jefferson county Sheriff's office needs to repainted
FISCAL IMPACT:
Pressure wash prime where needed and repaint with two coats of high-quality exterior paint.
$13,431.60 This project will be funded by construction and renovation fund(301) and has
been budgeted for in Central Services ten-year CIP plan.
RECOMMENDATION
This project will ensure that the Sheriffs office will be protected from the elements for the next
20 years and will improve the overall look of the building.
REVIEWED BY:
(-- -ii°11>ie-15 /071 /?*-5
Jos Peters, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Finnery Constuction Inc. Contract No: 30120565
Contract For: Exterior paint for Sheriff's Admin. Building Term:
COUNTY DEPARTMENT: Central Services
Contact Person: Ben Johnson
Contact Phone: (360)531-1743
Contact email: bjohnson®ca.Jefferson.wa.us
AMOUNT: ($13,431.60) PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $13,431.60 _— Competitive Sealed Bid
Matching Funds Required: ,� Small Works Roster
Sources(s)of Matching Funds .— Vendor List Bid
Fund # 301 _ RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMP NCE W TH CC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: n N/A: — - ` d2$ -Z 5T
Sign re Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: a N/A: n �� 9-ohs=zs--
Sign rc Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Lasertiche):
Electronically approved by Risk Management on 10/14/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Lasertiche):
Electronically approved as to form by PAO on 10/14/2025.
Standard construction contract. Thank you for making the changes.
, STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMTI'TO BOCC FOR APPROVAL
CONSTRUCTION CONTRACT
JEFFERSON COUNTY, WASHINGTON
This Construction Contract (this Agreement), is entered into between the County of Jefferson, a
municipal corporation (the County), and Finnery Construction inc. (Contractor), in
consideration of the mutual benefits, terms, and conditions specified below.
1. Project Designation
2. Effective Date. The effective date of this Agreement is the day that the last party signs this
Agreement.
3. Notice to Proceed. The work described in the Scope of Work below shall begin not later than
30 days after a Notice to Proceed is issued by the County. A Notice to Proceed may be issued
by the County for separate phases of the work, as described in the Scope of Services below.
4. Scope of Work. Contractor shall perform all the work identified on the attached Exhibit F.
The County hereby promises and agrees with the Contractor to employ, and does employ the
Contractor to furnish the goods, equipment and services described and to furnish the same
according to the attached specifications and the terms and conditions herein contained, and
hereby contracts to pay for the same according to the attached specifications and the schedule
of unit or itemized prices hereto attached,at the time and in the manner and upon the condition
provided for in this contract. The County further agrees to employ the Contractor to perform
any alterations in or additions to the work provided for in this contract that may be ordered and
to pay for the same under the terms of this contract and the attached specifications at the time
and in the manner and upon the conditions provided for in this contract. The Contractor shall
provide and bear the expense of all equipment,work and labor of any sort whatsoever that may
be required for the transfer of materials and for constructing and completing the work required
in this Agreement and every part thereof. The Contractor shall complete the described work
not later than 90 days after the Notice to Proceed is issued by the County.
5. Agreement to Full Performance. The Contractor for himself, and for his heirs, executor,
administrators, successors, and assigns, does hereby agree to the full performance of all the
covenants herein contained upon the part of the Contractor.
6. Prevailing Wage Requirement. All work shall be performed under Washington State
prevailing wage requirements utilizing prevailing wage publication date of 9/25/2025 .
7. Payment. For the total sum of Thirteen Thousand Four Hundred Thirty One Dollars and Sixty
Cents. ($ 13,431.60 ), Contractor shall bear the expense of all equipment, work and labor of
any sort that may be required to transfer materials and for constructing and completing the
work identified on the attached Exhibit F and every part of that work. Contractor shall perform
any alteration in or addition to the work provided in this Agreement and every part of it. Billing
amounts shall be for actual work performed and materials purchased and installed.
8. Changes to Scope of Work. If after execution of this Agreement,changes to the scope of work
required in Exhibit F are authorized only by written a change order from the Project Manager
on behalf of the County. No change order will be approved by the Project Manager under this
Agreement that adds cumulatively more than ten percent (10%) to the total compensation due
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Central Services Construction Contract—Form Approved by PAO on June 4,2024
to Contractor under the original payment amount. Any change order or change orders that
would add cumulatively over ten percent (10%) to the originally agreed-upon total
compensation due to Contractor shall require a separate written amendment to the Agreement
to be executed by the County and Contractor.
9. Ownership and Use of Documents. All non-confidential or de-identified documents,drawings,
specifications, and other materials produced by Contractor in connection with the work under
this Agreement shall be the property of the County whether the project for which they are made
is executed or not. Contractor shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use with Contractor's
endeavors. Contractor shall not be held liable for reuse of documents or modifications thereof,
including electronic data, by County or its representatives for any purpose other than the intent
of this Agreement.
10. Compliance with laws. Contractor shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services to be rendered under this Agreement.
11. Indemnification. Contractor shall indemnify and hold harmless the County, its past or present
employees, officers, agents, elected or appointed officials or volunteers (and their marital
communities), from and against all claims, losses or liability, or any portion thereof, including
reasonable attorney's fees and costs, arising from injury or death to persons,including injuries,
sickness, disease or death to Contractor's own employees, or damage to property occasioned
by a negligent act, omission or failure of Contractor. Contractor shall be liable only for
Contractor's proportional negligence. Claims against the County for which the Contractor
shall indemnify the County shall include, but not be limited to assertions that the use and
transfer of any software, book,document, report, film, tape, or sound reproduction of material
of any kind, delivered hereunder, constitutes an infringement of any copyright, patent,
trademark, trade name, or otherwise results in an unfair trade practice or an unlawful restraint
of competition. Contractor specifically assumes potential liability for actions brought against
the County by Contractor's employees,including all other persons engaged in the performance
of any work or service required of Contractor under this Agreement and, solely for the purpose
of this indemnification and defense, Contractor specifically waives any immunity under the
state industrial insurance law, Title 51 R.C.W. Contractor recognizes this waiver was
specifically entered into under provisions of R.C.W. 4.24.115 and was subject of mutual
negotiation. This section shall survive the expiration or termination of this Agreement.
12. Insurance. Before commencing work, Contractor shall obtain at its own cost and expense the
following insurance coverage specified below and shall keep such coverage in force during the
term of the Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property damage
liability coverage for all owned and non-owned vehicles assigned to or used in the
performance of the work for a combined single limit of not less than $500,000 each
occurrence with the County named as an additional insured in connection with Contractor's
performance of this Agreement. This insurance shall indicate on the certificate of
insurance the following coverage: (a)Owned automobiles;(b)Hired automobiles;and,(3)
Non-owned automobiles.
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Central Services Construction Contract Form Approved by PAO on June 4,2024
b. Commercial General Liability Insurance in an amount not less than a single limit of one
million dollars($1,000,000)per occurrence and an aggregate of not less than two(2)times
the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and
property damage, unless a greater amount is specified in the contract specifications. The
insurance coverage shall contain no limitations on the protection provided and include the
following minimum coverage:
i. Broad Form Property Damage, with no employee exclusion;
ii. Personal Injury Liability, including extended bodily injury;
iii. Broad Form Contractual/Commercial Liability — including coverage for products
and completed operations;
iv. Premises—Operations Liability (M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability;
vii. Employers Liability or Stop Gap Coverage.
c. The County shall be named as an "additional named insured" under all insurance policies
required by this Agreement, except Professional Liability Insurance when not allowed by
the insurer.
d. Such insurance coverage shall be evidenced by one of these methods: (a) Certificate of
Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified
financial institution.
e. Contractor shall furnish the County with properly executed certificates of insurance that,
at a minimum, shall include: (a) The limits of coverage; (b) The project name to which it
applies; (c) The certificate holder as Jefferson County, Washington and its elected
officials, officers, and employees with the address of Jefferson County Risk Management,
P.O. Box 1220, Port Townsend, WA 98368, and, (d)A statement that the insurance policy
shall not be canceled or allowed to expire except on thirty (30)days prior written notice to
the County. If the proof of insurance or certificate indicating the County is an "additional
insured"to a policy obtained by Contractor refers to an endorsement (by number or name)
but does not provide the full text of that endorsement, then it shall be the obligation of
Contractor to obtain the full text of that endorsement and forward that full text to the
County. Certificates of coverage as required by this section shall be delivered to the County
within fifteen(15) days of execution of this Agreement.
f. Failure of Contractor to take out or maintain any required insurance shall not relieve
Contractor from any liability under this Agreement, nor shall the insurance requirements
be construed to conflict with or otherwise limit the obligations about indemnification of
the County.
Page 3 of 20
Central Services Construction Contract Form Approved by PAO on June 4,2024
g. Contractor's insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the parties
that the insurance policies, except for Professional Liability Insurance, so affected shall
protect both parties and be primary coverage for all losses covered by the above described
insurance.
h. Insurance companies issuing the policy or policies shall have no recourse against the
County (including its employees and other agents and agencies) for payment of any
premiums or for assessments under any form of policy.
i. All deductibles in the above described insurance policies shall be assumed by and be at the
sole risk of Contractor.
j. Any deductibles or self-insured retention shall be declared to and approved by the County
before the approval of this Agreement by the County. At the option of the County, the
insurer shall reduce or eliminate deductibles or self-insured retention, or Contractor shall
procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
k. Insurance companies issuing Contractor's insurance policy or policies shall have no
recourse against the County (including its employees and other agents and agencies) for
payment of any premiums or for assessments under any form of insurance policy.
1. Any judgments for which the County may be liable, over insured amounts required by this
Agreement, or any portion thereof, may be withheld from payment due, or to become due,
to Contractor until Contractor shall furnish additional security covering such judgment as
determined by the County.
m. Any coverage for third party liability claims provided to the County by a "Risk Pool"
created under Ch. 48.62 RCW shall be non-contributory regarding any policy of insurance
Contractor must provide to comply with this Agreement.
n. The County may,upon Contractor's failure to comply with all provisions of this Agreement
relating to insurance, withhold payment or compensation that would otherwise be due to
Contractor.
o. Contractor's liability insurance provisions shall be primary and noncontributory regarding
any insurance or self-insurance programs covering the County, its elected and appointed
officers, officials, employees, and agents.
p. Any failure to comply with reporting provisions of the insurance policies shall not affect
coverage provided to the County, its officers, officials, employees, or agents.
q. Contractor's insurance shall apply separately to each insured against whom claim is made
or suit is brought, except regarding the limits of the insurer's liability.
r. Contractor shall include all subcontractors as insured under its insurance policies or shall
furnish separate certificates and endorsements for each subcontractor. All insurance
provisions for subcontractors shall be subject to all the requirements stated.
Pagc 4 of 20
Central Services Construction Contract--Form Approved by MO on June 4,2024
s. The insurance limits mandated for any insurance coverage required by this Agreement are
not intended to be an indication of exposure nor are they limitations on indemnification.
t. Contractor shall maintain all required insurance policies in force from the time services
commence until services are completed. Certificates, insurance policies,and endorsements
expiring before completion of services shall be promptly replaced. All the insurance
policies required by this Agreement shall provide that thirty (30) days before cancellation,
suspension, reduction or material change in the policy,notice of same shall be given to the
Jefferson County Risk Manager by registered mail, return receipt requested.
u. Contractor shall place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A-, with the exception
that excess and umbrella coverage used to meet the requirements for limits of liability or
gaps in coverage need not be placed with insurers or re-insurers licensed in the State of
Washington.
v. The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
13. Worker's Compensation (Industrial Insurance).
a. If and only if Contractor employs any person(s) in the status of employee or employees
separate from or in addition to any equity owners, sole proprietor, partners, owners or
shareholders of Contractor, Contractor shall maintain workers' compensation insurance at
its own expense, as required by Title 51 RCW, for the term of this Agreement and shall
provide evidence of coverage to Jefferson County Public Health,upon request.
b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws.
c. This coverage shall extend to any subcontractor without their own worker's compensation
and employer's liability insurance.
d. Contractor expressly waives by mutual negotiation all immunity and limitations on
liability, regarding the County, under any industrial insurance act, disability benefit act, or
other employee benefit act of any jurisdiction which would otherwise apply in the case of
such claim.
e. If the County incurs any costs to enforce this subsection, all cost and fees shall be
recoverable from Contractor.
14. Independent Contractor. Contractor and the County agree that Contractor is an independent
contractor regarding the services provided under this Agreement. Contractor specifically has
the right to direct and control Contractor's own activities, and the activities of its
subcontractors, employees, agents, and representatives, in providing the agreed services under
the specifications set out in this Agreement. Nothing in this Agreement shall be considered to
create the relationship of employer and employee between the parties. Neither Contractor nor
any employee of Contractor shall be entitled to any benefits accorded County employees by
virtue of the services provided under this Agreement, including, but not limited to: retirement,
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Central Services Constriction Contract—Form Approved by MO on June 4,2024
vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe
benefits; or any other rights or privileges afforded to Jefferson County employees. The County
shall not withhold or otherwise deducting federal income tax or social security or for
contributing to the state industrial insurance program, otherwise assuming the duties of an
employer regarding Contractor, or any employee of Contractor.
15. Subcontracting Requirements.
a. Contractor is responsible for meeting all terms and conditions of this Agreement including
standards of service, quality of materials and workmanship, costs, and schedules. Failure
of a subcontractor to perform is no defense to a breach of this Agreement. Contractor
assumes responsibility for and all liability for the actions and quality of services performed
by any subcontractor.
b. Every subcontractor must agree in writing to follow every term of this Agreement.
Contractor must provide every subcontractor's written agreement to follow every term of
this Agreement before the subcontractor can perform any services under this Agreement.
The Public Health Director or their designee must approve any proposed subcontractors in
writing.
c. Any dispute arising between Contractor and any subcontractors or between subcontractors
must be resolved without involvement of any kind by the County and without detrimental
impact on Contractor's performance required by this Agreement.
16.Covenant Against Contingent Fees. Contractor warrants he has not employed or retained any
company or person, other than a bona fide employee working solely for Contractor, to solicit
or secure this Agreement, and that he has not paid or agreed to pay any company or person,
other than a bona fide employee working solely for Contractor, any fee, commission,
percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from
the award or making of this Agreement. For breach or violation of this warranty, the County
may annul this Agreement without liability or, in its discretion to deduct from the contract
price or consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift, or contingent fee.
17. No Harassment or Discrimination. Any form of harassment, discrimination, or improper
fraternization with any County employee is strictly prohibited. Contractor, regarding the work
performed by it under this Agreement, will not discriminate on the grounds of race, color,
national origin, religion, creed, age, gender, sexual orientation, material status, sex, or any
physical or sensory handicap in the selection and retention of employees or procurement of
materials or supplies.
18. Safety Consideration. While performing under this Agreement, the Contractor shall be
responsible for:
a. Compliance with all state and federal workplace safety requirements to include compliance
with the County's safety directives and policies; and,
b. Ensuring that its employees performing services are trained in the safety procedures
appropriate to assigned work.
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Central Services Construction Contract Gomm Approved by PAO on June 4,7024
19. No Assignment. Contractor shall not sublet or assign any of the work covered by this
Agreement without the express written consent of the County. Assignment does not include
printing or other customary reimbursable expenses that may be provided in an agreement.
20. Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
21. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to Contractor.
b. In the event of the death of a member, partner, or officer of Contractor, or any of its
supervisory personnel assigned to the project, the surviving members of Contractor agree
to complete the work under the terms of this Agreement, if requested to do so by the
County. This section shall not be a bar to renegotiations of this Agreement between
surviving members of Contractor and the County, if the County so chooses.
c. The County reserves the right to terminate this contract in whole or in part, with 10 days'
notice, in the event that expected or actual funding from any funding source is withdrawn,
reduced, or limited after the effective date of this agreement. In the event of termination
under this clause, the County shall be liable for only payment for services rendered before
the effective date of termination.
22. Notices. All notices or other communications which any party desires or must give shall be
given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile,
email, or mailed by depositing in the United States mail, prepaid to the party at the address
listed below or such other address as a party may designate in writing from time to time.
Notices to the County shall be sent to the following address:
Jefferson County Risk Management
P.O. Box 1220
Port Townsend, WA 98368
Notices to Contractor shall be sent to the following address:
Finnery Construction
5878 44th St.
Port Orchard WA. 98367
23. Integrated Agreement. This Agreement together with attachments or addenda represents the
entire and integrated Agreement between the County and Contractor and supersedes all prior
negotiations, representations, or agreements written or oral. No representation or promise not
contained in this Agreement has been made. This Agreement supersedes all prior or
simultaneous representations, discussions, negotiations, and agreements, whether written or
oral, by the County within the scope of this Agreement. Contractor ratifies and adopts all
statements, representations, warranties, covenants, and agreements in its proposal, and the
supporting material submitted by Contractor, accepts this Agreement and agrees to the terms
and conditions of this Agreement.
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Central Services Construction Contract Norm Approved by PAO on June 4,2024
24. Modification of this Agreement. This Agreement may be amended only by written instrument
signed by both County and Contractor.
25.Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Contractor with performance under this Agreement shall be the
property of the County whether the project for which they are made is executed or not. The
Contractor shall be permitted to retain copies, including reproducible copies, of drawings and
specifications for information, reference and use with Contractor's endeavors.
26. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved under this Agreement
shall be submitted in writing within l0 days to the County Risk Manager,whose decision shall
be final, but shall be subject to judicial review. If either party deem it necessary to institute
legal action or proceeding to enforce any right or obligation under this Agreement, each party
in such action shall pay for its own attorney's fees and court costs. Any legal action shall be
initiated in the Superior Court of the State of Washington for Jefferson County. The parties
agree that all questions shall be resolved by application of Washington law and that the parties
have the right of appeal from such decisions of the Superior Court under the laws of the State
of Washington. Contractor consents to the personal jurisdiction of the Superior Court of the
State of Washington for Jefferson County.
27. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the interpretation
or construction of the sections or this Agreement.
28. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by
either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of
any other, different, or subsequent breach by either party.
29. No Oral Waiver. No term or provision of this Agreement will be waived by either party, and
no breach excused by either party, unless such waiver or consent is in writing signed on behalf
of the party against whom the waiver is asserted. Failure of a party to declare any breach or
default immediately upon the occurrence thereof, or delay in taking any action in connection
with, shall not waive such breach or default.
30. Order of Precedence. If there is an inconsistency in this Agreement,or between its terms and
any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the
following order: (a) Applicable state statutes and rules; (b) local laws and rules; and, (c) case
law.
31. Severability. Provided it does not result in a material change in the terms of this Agreement,
if any provision of this Agreement or the application of this Agreement to any person or
circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this
Agreement and the application this Agreement shall not be affected and shall be enforceable
to the fullest extent permitted by law.
32. Binding on Successors. Heirs and Assigns. This Agreement shall be binding upon and inure
to the benefit of the parties' successors in interest, heirs, and assigns.
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Central Services Construction Contract—Form Approved by PA()on June 4,2024
33. No Assignment. Contractor shall not sell, assign, or transfer any of rights obtained by this
Agreement without the express written consent of the County.
34.No Third-party Beneficiaries. "The parties do not intend, and nothing in this Agreement shall
be construed to mean, that any provision in this Agreement is for the benefit of any person or
entity who is not a party.
35. Signature in Counterparts. The parties agree that separate copies of this Agreement may be
signed by each party and this Agreement shall have the same force and effect as if all the parties
had signed the original. Execution of this Agreement at different times and places by the
parties shall not affect the validity of this Agreement, so long as all the parties execute a
counterpart of this Agreement.
36. Survival. Those provisions of this Agreement that by their sense and purpose should survive
the term of this Agreement shall survive the term of this Agreement. Without limiting the
generality of the preceding sentence,and for the avoidance of doubt,the provisions that survive
the term of this agreement include: (a)controlling law; (b) insurance; and, (c) indemnification.
37. Maintenance of Records.
a. Each party shall maintain books, records, documents and other evidence that sufficiently
and properly reflect all direct and indirect costs expended by either to perform this
Agreement. These records shall be subject to inspection, review or audit by personnel of
both parties, other personnel duly authorized by either party,the Office of the State Auditor,
and federal officials so authorized by law.
b. Upon request, Contractor will submit the most recent financial audit within 30 days.
c. Upon request,Contractor shall allow the County to perform an onsite review of all records,
statements, and documentation.
d. If the County finds indications of potential non-compliance during the monitoring process,
the County shall notify Contractor within ten (10) days. County and Contractor shall meet
to discuss areas of contention in an attempt to resolve issues.
e. Should any governmental agency audit the files and request information on either the
Contractor or the County, the Contractor and the County agree to furnish inunediately the
requesting party with any records, including tax returns, relating to the services rendered
under this Agreement.
f. All books, records, documents, and other material relevant to this Agreement will be
retained for six years after expiration of agreement.
g. If any litigation, claim or audit is started before the expiration of the six(6)year period, the
records shall be retained until all litigation, claims, or audit findings involving the records
have been resolved.
h. Records and other documents, in any medium, furnished by one party to this Agreement to
the other party, will remain the property of the furnishing party, unless otherwise agreed.
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Central Services Construction Contract—Form Approved by PAO on June 4,2024
38. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures
shall have the same force and effect as original signatures.
39. Arms-Length Negotiations. The parties agree this Agreement has been negotiated at arms-
length, with the assistance and advice of competent, independent legal counsel.
40. Public Records Act. Notwithstanding any other provision of this Agreement to the contrary,
to the extent any record, including any electronic, audio, paper or other media, must be kept or
indexed as a public record under the Washington Public Records Act, Chapter 42.56 RCW, as
may hereafter be amended, Contractor agrees to maintain all records constituting public
records and to produce or assist the County in producing such records, within the time frames
and parameters in state law. Contractor further agrees that upon receipt of any written public
record request, Contractor shall, within two business days, notify the County by providing a
copy of the request per the notice provisions of this Agreement.
41. Contract Bond. Contractor shall deliver to the County an executed bond as security for the
faithful performance for all the work required by this contract and for payment of all
obligations of Contractor. For contracts of$150,000 or less, the County and Contractor may
agree that in-lieu of the Contract Bond; the County will withhold 10%of the Contract amount
under R.C.W 39.08.010. If applicable, Contractor will indicate this option on Exhibit D.
42. Contractor's Declaration of Management Option. Contractor will declare a management
option of the statutory retained percentage on Exhibit E.
INDEX OF EXHIBITS
n Exhibit A: Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion
Exhibit B: Certification of Compliance with Wage Payment Statues
n Exhibit C: Contract Bond, Jefferson County, Washington
I I Exhibit D: Contractor's Declaration of Option for Contracts for Less Than $150,000
n Exhibit E: Contractor's Declaration of Option for Management of Statutory Retained
Percentage
n Exhibit F: Scope of Work
(SIGNATURES FOLLOW ON THE NEXT PAGE)
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Central Services Cnnslniclion Contract—Bonn Approved by PAO on June 4,2024
JEFFERSON COUNTY WASHINGTON CONTRACTOR
Board of County Commissioners
Jefferson County, Washington
By:
Heather Dudley Commissioner Date
By: By:
Greg Brotherton,Commissioner Date Signature
By:
Heidi Eisenhour, Chair Date
Name:
SEAL:
Title:
ATTEST:
Date:
Carolyn Gallaway Date
Clerk of the Board
Approved as to form only:
Ailfor 10/14/2025
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Page I 1 of 20
Central Services Canstructian Contract—Form Approved by PAO on Juno 4,2024
EXHIBIT A
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION
Contractor certifies to the best of its knowledge and belief,that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
(2) Have not within a 3-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction;violation of Federal or State antitrust statutes
or commission of embezzlement,theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of the offenses enumerated in paragraph (2)
of this certification; and,
(4) Have not within a 3-year period preceding this contract had one or more public transactions
(Federal, State, or local)terminated for cause or default.
Where Contractor cannot certify to the statements in this certification,such Contractor shall attach
an explanation.
Name of Contractor(Please print)
Name and Title of Authorized Representative (Please print)
Signature of Authorize Representative
I cannot certify to the above statement. An explanation is attached.
Page 12 of 20
Central Services Construction Contract—form Approved by PAO on June 4,2024
EXHIBIT B
CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES
I declare under penalty of perjury under the laws of the State of Washington that the foregoing is
true and correct.
The undersigned bidder hereby certifies that, within the three-year period immediately preceding
the bid solicitation date , the bidder is not a"willful"violator, as defined in RCW
49.48.082, or any provision of chapters 49.46, 49.48, or 49.52 RCW as determined by a final and
binding citation and notice of assessment issued by the Department of Labor and Industries or
through a civil judgment entered by a court of limited or general jurisdiction.
Bidder's Business Name
Signature of Authorized Official*
Printed Name
Title
Date City State
Check One:
Sole Proprietorship n Partnership n Joint Venture n Corporation n
State of Incorporation, or if not a corporation, State where business entity was formed:
If a co-partnership, give firm name under which business is transacted:
* If a corporation, proposal must be executed in the corporate name by the president or vice-
president (or any other corporate officer accompanied by evidence of authority to sign). If a
co-partnership, proposal must be executed by a partner.
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Central Services Construction Contract—Patin Approved by PAO on June 4,2024
EXHIBIT C
CONTRACT BOND
JEFFERSON COUNTY, WASHINGTON
KNOW ALL MEN BY THESE PRESENTS:
That , of
as Principal, and , as Surety, are jointly and severally held and
bound unto the COUNTY OF JEFFERSON, the penal sum of
Dollars ($ ), for the payment of which we jointly and severally bind ourselves,
or heirs, executors, administrators,and assigns,and successors and assigns, firmly by these presents.
The condition of this bond is such that WHEREAS, on the day of ,A.D., 20
, the said , Principal herein, executed a certain
contract with the County of Jefferson, by the terms, conditions and provisions of which contract the
said (Principal) agrees to furnish all materials and do certain
work, to-wit: That the said Principal herein will undertake and complete the following described
work:
, in
Jefferson County, Washington, as per maps, plans and specifications made a part of the contract,
which contract as so executed,is attached,and is now referred to and by this reference is incorporated
herein and made a part hereof as full for all purposes as if here set forth at length.
NOW THEREFORE, if the Principal herein shall faithfully and truly observe and comply with
the terms,conditions and provisions of said contract, in all respects and shall well and truly and fully
do and perform all matters and things by the said Principal undertaken to be performed under said
contract, upon the terms proposed therein, and within the time prescribed therein, and until the same
is accepted, and shall pay all laborers, mechanics, subcontractors and materialmen, and all persons
who shall supply such contractor or subcontractor with provisions and supplies for the carrying on of
such work, and shall in all respects faithfully perform said contract according to law, then this
obligation to be void,otherwise to remain in full force and effect.
WITNESS our hands this day of , 20
PRINCIPAL SURETY COMPANY
By: By:
By:
Attorney-in-fact
Address of local office and agent
of surety company:
Page 14 of 20
Central Services Construction Contract Form Approved by PAO on June 4,2024
EXHIBIT D
CONTRACTOR'S DECLARATION OF OPTION FOR
CONTRACTS FOR LESS THAN$150,000
A. A Contract Bond will be provided as required.
Date Signed
B. In lieu of providing a Contract Bond, the County will withhold 10%of the Contract
amount.
Date Signed
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Central Services Construction Contract—Fora Approved by PAO on June 4,2024
EXHIBIT E
CONTRACTOR'S DECLARATION OF OPTION FOR MANAGEMENT
OF STATUTORY RETAINED PERCENTAGE
A. I hereby elect to have the retained percentage of this contract held in a fund by the Owner until(30)
days following final acceptance of the work.
Date Signed
B. I hereby elect to have the Owner deposit the retained percentage of this contract in an interest
bearing account, not subject to withdrawal until after final acceptance of the work.
Date Signed
C. I hereby elect to have the Owner invest the retained percentage of this contract from time to time
as such retained percentage accrues.
I hereby designate as the repository for the escrow of
the funds.
I hereby further agree to be fully responsible for payment of all costs or fees incurred because of placing
said retained percentage in escrow and investing it as authorized by statute. The Owner shall not be liable
for any costs or fees in connection therewith.
Date Signed
D. I hereby elect to provide a Retainage Bond under R.C.W 60.28.011.
Date Signed
Page 16 of 20
Central Services Construction Contract—Form Approved by MO on June 4,2024
EXHIBIT F
SCOPE OF WORK AND FEE SCHEDULE
1. Project overview
• Project Title: Exterior Painting of Jefferson County Sheriff's Admin Building
• Location: 79 Elkins RD.
• Client: Jefferson County Central Services
• Project Goal:To provide a high-quality, durable, and aesthetically pleasing exterior paint
job that protects the building and enhances its curb appeal.
2. Scope of services
The scope of work encompasses all labor, materials, equipment, and supervision required for a
complete exterior painting of the building, including the following:
2.1. Surface preparation
• Cleaning: Thoroughly clean all exterior surfaces to be painted, including walls,trim,
doors, and other specified areas,to remove dirt, mildew, loose paint,and debris. Power
washing may be used for this purpose.
• Repairs: Repair cracks, holes, and other imperfections on the building's façade using
appropriate fillers and sealants.
• Scraping and Sanding: Remove loose or peeling paint by scraping and sanding to create
a smooth surface for optimal paint adhesion.
• Priming: Apply a high-quality primer where necessary,especially if they are new, have
been extensively repaired, or have never been painted,to ensure proper paint adhesion
and a uniform finish.
2.2. Painting
• Paint Selection: Utilize high-quality,weather-resistant, UV-protective paint suitable for
commercial exterior use. The paint type, brand, and color will be chosen in consultation
with the client.
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Central Services Construction Contract—Form Approved by PAO on June 4,2024
• Application: Apply at least two coats of paint to all designated areas, using appropriate
techniques (e.g., spraying, rolling) to achieve a smooth, even, and professional finish.
Ensure proper drying time between coats.
• Specific Areas: Paint all exterior walls, doors (both sides), door jambs,trim,window
frames, and any other surfaces explicitly agreed upon in the contract.
2.3. Protection and cleanup
• Masking and Protection: Protect surrounding areas, including landscaping,fixtures,
windows, and other non-painted surfaces from paint splatter and damage using masking
tape, plastic sheeting, and drop cloths.
• Daily Cleanup: Maintain a clean work area throughout the project, performing daily
cleanups and removing debris.
• Final Cleanup: Upon completion,thoroughly clean the entire work area, remove all
equipment and materials, and dispose of waste and leftover materials in an
environmentally responsible manner.
3. Materials
• All necessary paints, primers, fillers, sealants, masking materials, cleaning supplies, and
other consumables required for the project will be provided by the contractor.
4. Timeline
• A detailed project schedule will be developed and agreed upon before work commences,
considering factors like the building's size, complexity, weather conditions, and the need
to minimize disruption to the client's operations. Work must be completed by November
13, 2025.
• The contractor will provide regular updates on project progress.
5. Safety
• The contractor will adhere to all relevant safety regulations and guidelines, including
those set by OSHA, regarding fall protection, ladder safety, and the handling of
hazardous materials.
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Central Services Construction Contract Fonn Approved by PAO on June 4,2024
• Proper ventilation and personal protective equipment will be utilized throughout the
project.
6. Quality assurance
• The contractor will perform a detailed final inspection to ensure the paint job meets the
highest standards of quality, including evenness of coverage, absence of drips or
streaks, and adherence to the agreed-upon specifications.
• Any necessary touch-ups or corrections will be made promptly.
7. Warranty
• The contractor will provide a 20-year warranty for the paint,
8. Client responsibilities
• Provide access to the building and necessary areas for the contractor to perform the
work.
• Communicate any specific requirements, preferences,or concerns to the contractor.
• Relocate any signage attached to the building or other items that need to be removed
before painting.
• Review and approve the project plan and color selections.
• Make timely payments according to the agreed-upon schedule.
9. Deliverables
• Clean, properly prepped,and painted exterior surfaces of the building.
• A professional and high-quality finish that enhances the building's appearance.
• A clean and tidy work area upon completion.
QUOTED PRICE: (13,431.60)
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Central Services Construction Contract—Form Approved by PAO on June 4,2024