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Home My WebLink AboutCONSENT ILA re Coastal MRC implementation 615 Sheridan Street Port Townsend, WA 98368 Alenson www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Josh D. Peters, County Administrator FROM: Pinky Mingo, Environmental Public Health and Water Quality Director Tami Pokorny, Natural Resources Program Coordinator DATE: O(fd l2a,-- 2g 262 SUBJECT: Agenda Item — INTERLOCAL AGREEMENT: Regarding Clallam County and Jefferson County North Pacific Coast MRC Implementation; July 1, 2025 — June 30, 2026; $9,000.00 STATEMENT OF ISSUE: Jefferson County Public Health requests approval of requests approval of an agreement re: Clallam County and Jefferson County North Pacific Coast MRC Implementation. ANALYSIS/STRATEGIC GOALS/PROS and CONS: Jefferson County received funding from WDFW to coordinate the North Pacific Coast Marine Resources Committee (NPC MRC) in partnership with Clallam County. An Interlocal Agreement will provide pass through funds for their representative to prepare for and attend monthly NPC MRC meetings, attend the annual Coast MRC Program Summit, and participate in outreach events through June of 2027. The NPC MRC promotes awareness and stewardship of coastal ecosystems and natural resources of western Clallam and Jefferson Counties. FISCAL IMPACT/COST BENEFIT ANALYSIS: The costs for approving this agreement are paid for by WDFW #25-28152. There is no impact to the General Fund. RECOMMENDATION: JCPH Management recommends BOCC signature for the agreement re: Clallam County and Jefferson County North Pacific Coast MRC Implementation. REVIEWED BY: 0 T517 f D rS19-s— Josh D. Peters, County Administrator Date Community Health Developmental Disabilities Environmental Public Health 360-385-9400 360-385-9444 360-385-9401 (f) (f) 360-379-4487 Always working for a safer and healthier community WQ-25-074 CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Clallam County Contract No: WQ-25-074 Contract For: Coastal MRC Implementation Term: 7/1/2025 - 6/30/2027 COUNTY DEPARTMENT: Environmental Health Contact Person: Tami Pokorny Contact Phone: X498 Contact email: tpokorny@co.jefferson.wa.us AMOUNT: $9,000 PROCESS: / Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $9,000 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # 128 RFP or RFQ Munis Org/Obj 12800920 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPL WITH C CHAPTER 42.23 RCW. CERTIFIED: N/A: • October 1, 2025 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRE Y Y FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: ■ . / October 1, 2025 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 10/14/2025. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 10/14/2025. ILA to support grant project. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 Interlocal Agreement �$INO Regarding Clallam County and Jefferson County North Pacific Coast MRC Implementation WHEREAS, Chapter 36.125 RCW provided authority for the Washington Department of Fish and Wildlife (WDFW)to create a new program to provide support for the development, administration, and coordination of coastal Marine Resources Committees (MRCs)and MRC- sponsored projects that benefit coastal and marine resources; and WHEREAS, Clallam County and Jefferson County approved a joint resolution on September 15, 2009 to form the North Pacific Coast Marine Resources Committee(NPC MRC)under Chapter 36.125 RCW; and WHEREAS,the Washington Department of Fish and Wildlife(WDFW)has contracted with Jefferson County (WDFW#25-28152)to implement the North Pacific Coast Marine Resources Committee; and WHEREAS,the Interlocal Cooperation Act(Chapter 39.34 RCW)provides authority for governmental entities to exercise their respective powers jointly through intergovernmental agreements; NOW, THEREFORE, it is mutually agreed that: Jefferson County contracts with Clallam County to participate with Jefferson County in meetings and educational outreach activities to support the North Pacific Coast Marine Resources Committee, as outlined in the attached scope of work(Exhibit A),consistent with the grant contract between Jefferson County and the Department of Fish and Wildlife#25-28152 and Jefferson County will compensate Clallam County up to the sum of$9,000.00 in fiscal years 2025-2027 for the activities and products detailed in Exhibit A. Invoices and necessary backup documentation must be submitted by Clallam County by the 15th of the month for the previous month's expenses except for June 2027,which must be received by the 30th of that month. Each of the Counties will name an administrator for this Agreement who will also represent that County on the Committee. Their names and job titles are listed here: Rebecca Mahan, Clallam County Habitat Manager/MRC Coordinator Chase O'Neil, Clallam County Habitat Biologist/MRC Alternate Tami Pokorny,Jefferson County Natural Resources Program Coordinator Any personal property purchased or leased by a County and used in furtherance of this Agreement shall remain the property of the purchasing or leasing County or with the State of Washington consistent with WDFW#25-28152. Jefferson/Clallam County Coastal MRC Interlocal Agreement 2025-27 1 WQ-25-ova Jefferson County will be responsible for maintaining the NPC MRC roster with the exception of the Clallam County administrator named above and the three citizen volunteers from Clallam County which will be appointed by Clallam County. Jefferson County and Clallam County will coordinate to ensure that the voting membership,to include a total of six local residents,three from each county, represent all four of the following categories: Conservation/Environmental Groups Recreational Groups Economic Groups Scientific Community This agreement will terminate no later than June 30,2027. Both parties may terminate this agreement upon 30 days' notice to the director of Clallam County Community Development or the director of Jefferson County Public Health for any reason. To the extent of its comparative liability,each County agrees to indemnify, defend and hold the other County, its elected and appointed officials, employees, agents and volunteers,harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom)which are alleged or proven to be caused by an act or omission,negligent or otherwise, of its elected and appointed officials, employees, agents or volunteers. A County shall not be required to indemnify, defend,or hold the other County harmless if the claim, damage, loss or expense for personal injury, for any bodily injury, sickness,disease or death or for any damage to or destruction of any property(including the loss of use resulting therefrom) is caused by the sole act or omission of the other County. In the event of any concurrent act or omission of the Counties,negligent or otherwise,these indemnity provisions shall be valid and enforceable only to the extent of each County's comparative liability. The Counties agree to maintain a consolidated defense to claims made against them and to reserve all indemnity claims against each other until after liability to the claimant and damages, if any,are adjudicated. If any claim is resolved by voluntary settlement and the Counties cannot agree upon apportionment of damages and defense costs,they shall submit apportionment to binding arbitration. If mutual indemnification language is used and includes a"waiver"of immunity under the Washington State Industrial Insurance Act, RCW Title 51 or other workmen's compensation, disability or benefit acts,the following language should be used to maintain basic workmen's compensation protection for the County: The indemnification obligations of the Counties shall not be limited in any way by the Washington State Industrial Insurance Act,RCW Title 51, or by Jefferson/Clallam County Coastal MRC Interlocal Agreement 2025-27 2 application of any other workmen's compensation act,disability benefit act or other employee benefit act. Each County hereby expressly waives any immunity afforded by such acts to the extent required by a County's obligations to indemnify, defend and hold harmless the other County. A County's waiver of immunity does not extend to claims made by its employees directly against the County as employer. The foregoing indemnification obligations of the Counties are a material inducement to enter into this Agreement and have been mutually negotiated. This agreement may be amended by the mutual written agreement of both parties. The basis for amending or terminating this agreement may be an increase or decrease in project funding, addition of required tasks not addressed in this agreement,or other items affecting the planning process required under Chapter 36.125 RCW. The effective date of this agreement shall be July 1,2025. This document may be executed in counterparts,each of which will have the same force and effect of the original. SIGNED this day of ,2025. JEFFERSON COUNTY CLALLAM COUNTY DATE: DATE: BY: BY: Heidi Eisenhour, Chair, POSITION: Bd. of County Commissioners POSITION: BY: BY: Greg Brotherton, Commissioner POSITION: POSITION: BY: BY: Heather Dudley-Nollette, Commissioner POSITION: POSITION: APPROVED AS TO FORM: APPROVED AS TO FORM: By: for 10/14/2025 hilip C. unsucker, Date Chief Civil Deputy Prosecuting Attorney Jefferson/Clallam County Coastal MRC Interlocal Agreement 2025-27 3 Exhibit A Scope of Work North Pacific Coast Marine Resources Committee (MRC) The following are tasks in contract WDFW Contract#25-28152 that require joint actions of both Jefferson and Clallam counties, and for which Clallam County will be compensated in the total amount of $9,000.00 during 2025-2027. Jefferson County Estimated Allocation (WDFW Contract#25-28152) Amount Payroll and Travel $ 9,000.00 Supplies $ 00.00 TOTAL: $ 9,000.00 Task 1: Two-County Partnership Deliverable 1(a): Participate in the development of an inter-local agreement(ILA)to formalize the two-county partnership for the NPC MRC. Deliverable 1(b): With the exception of June 2027,attend monthly MRC meetings in person in Forks or by video or phone conference, Coastal MRC Summit(s), and any other coastal MRC related meetings or events that may be scheduled. At least five times prior to June 2027, host the in-person meeting in Forks and, if necessary, also function as meeting chair. On an ongoing basis, keep the Clallam County Board of Commissioners apprised of the activities and projects of the NPC MRC. Deliverable 1(c): Participate in the development and implementation of annual MRC outreach materials and/or events. Jefferson/ Clallam County Coastal MRC Interlocal Agreement 2025-27 4