HomeMy WebLinkAboutWashington State Department of Corrections Per Diem Billing Amendment No. 7 - 081825STATE O
o Washington State
Department of Corrections
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Contract No. K9419
Amendment No. 7
"l[ h is A inmeI dborit enc is made by the Washington State Department -of Corrections, hereinafter
referred to as "DOC" or "Department," and Jefferson County, hereinafter referred to as "County" or
"Contractor," for the purpose of amending the above -referenced Contract, heretofore entered into between
Department and County.
WHEREAS the purpose of this Amendment is to extend the term of the Contract and increase the
per diem rate of compensation.
NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached
and incorporated and made a part hereof, Department and Contractor agree as follows:
1. ARTICLE II, SECTION 2.1 TERM is hereby amended as follows:
Section 2.1 Term. This Contract supersedes all previous oral and written contracts and
agreements between the parties relating to the confinement, care, and treatment of Department
Incarcerated Individuals. This Contract commences on January 1, ((241-6)) 2011, and continues
through June 30, ((202-3)) 2027, unless terminated by either party pursuant to this Contract.
2. ARTICLE II, SECTION 2.4 PER DIEM BILLING is hereby replaced with the following:
Section 2.4 Per Diem Billing. The per diem rate per Incarcerated Individual is identified
in the table below. The County agrees to only bill the Department monthly for the actual bed days
used by Department Incarcerated Individuals in the preceding monthThe County also agrees that
it will not bill the Department for any bed day that is the financial responsibility of any other
jurisdiction, and that it will submit monthly itemized bills to the Department in an electronic
spreadsheet format that includes the Incarcerated Individual's name DOC number, date of birth
and dates the Incarcerated Individual was held by the County under the Department's authority.
If applicable, the County agrees to identify in the monthly bill any beds that are being counted
toward the day -for -day exchange for any County boarder being held by the Department in a
Department institution.
Period
Per Diem Rate Per Incarcerated Individual
January 1,2011 -December 31, 2015
jk9.50
January 1 2016 - December 31 2016
71.59
January 1 2017 - December 31 2017
JZL74
January 1, 2018 - June 30, 2019
JZ5.95
Luly 1 2019 - Lune 30 2020
79.75
fWy 1 2020 - Tune 30 2021
J83.73
h9y 1 2021- June 30 2022
JE7.92
ul 1 2022 - Lune 30 2023
J22.32
Lia 1 2023 - Lune 30 2024
J26.94
july 1 2024 - Lune 30 2025
101.79
luly 1 2025 - Lune 30 2026
JLQ6.88
july 1 2026 - Lune 30 2027
1 JL1�2.22
Washington State K9419(7) Page 1 of 2
Department of Corrections 25RAD
Docusign Envelope ID: 9997403C-8038-45D9-B985-5ACEDFDE64BA
Additions to this text are shown by underli a and deletions by ((stfiheeut)). All other terms and
conditions remain in full force and effect. The effective date of this amendment is July 01, 2025,
THIS CONTRACT AMENDMENT, consisting of two (2) pages, is executed by the persons signing below
who warrant that they have the authority to execute the contract.
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BOARD OF COUNTI COMMISSIONERS
JEFFERSON COUNTY, WASHINGTON
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Approved a* 7ty'"only:
fot- 08/06/2025
-}fief Civil Deputy Prosecuting Attorney Date
DEPAR I MENT OF CORRECTIONS
DocuSigned by:
9/5/2025
Sf3F3F€6.37ED6403,..------
Darn l Hunttiinger
Contracts Administrator
Date
Approved as to Form: This Amendment format was approved by the office of the Attorney General.
Approval on file.
Washington State K9419(7) Page 2 of 2
Department of Ctwrectiom 25RAD
I
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Josh Peters, County Administrator
FROM: David Fortino
DATE: August 18, 2025
SUBJECT: Department of Corrections Housing Contract Amendment #7
STATEMENT OF ISSUE:
Housing agreement between Jefferson County Jail and the Washington State Department of Corrections for
purposes of housing incarcerated individuals for DOC. This Seventh amendment to the contract increases
the daily bed rate for which DOC is billed.
ANALYSTS -
The increases for this amendment period are $106.88 July 12025 - June 30 2026, and $112.22 July 12026 —
June 30 2027. This contract allows DOC incarcerated individuals to be housed locally and improved public
safety by enhancing community supervision.
FISCAL IMPACT:
Current bed rate for housing an incarcerated individual at the Jefferson County Jail is $130.01 per diem, this
agreement would partially offset those costs.
RECOMMENDATION:
Approve Contract Amendment - Department of Corrections Housing Contract Amendment #7
REVIEWED BY:
QA
JosY Peters, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE) ��JI
CONTRACT WITH: Washington State Department of Corrections Contract No: K9419-7
Contract For: Per Diem Billing of DOC Incarcerated Individuals Term: 2 year extension
COUNTY DEPARTMENT: Jefferson County Sheriffs Once
Contact Person: David Fortino
Contact Phone: 360-344-9743
Contact email: dfortino@co.jefferson.wa.us
AMOUNT: NA
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Fund #
Munis Org/Obj
Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other: State Contract
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 335.080 AND CHAPTER 42.23 RCW.
CERTIFIED: F N/A: ® _���-
S ijnature ate
106.88 per diem
N/A
N/A
001-180-000
001-180-000
PROCESS:
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: R N/A:
C Xignature Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 8/6/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 8/6/2025.
Thank you for adding all prior amendments. State contract amendment
No. 7 with standard terms. All prior amendments and original attached.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
STPPfl`.
bT, Washington State Contract No. K9419
ry
Department of Corrections Amendment No. 6
T hiit§ A ii-mein d[inn enit is made by the Washington State Department of Corrections, hereinafter
referred to as "DOC" or "Department," and Jefferson County, hereinafter referred to as "Contractor," for
the purpose of amending the above -referenced Contract, heretofore entered into between Department and
Contractor.
WHEREAS the purpose of this Amendment is to extend the term, update the per diem billing rate,
add data sharing terms and conditions, and add language regarding the last day bed payment by updating
the definition of "Offender day," modifying related sections, and replacing Attachment C. A term is also
replaced.
NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached
and incorporated and made a part hereof, Department and Contractor agree as follows:
Replacement of Terms. All occurrences of the term "Offender' and "offender" in the Agreement
shall be replaced with the term "Incarcerated Individual." All such replacements shall be
applicable for the singular, plural, and possessive forms of the respective terms thereof.
ARTICLE II, SECTION 2.1 is hereby amended as follows:
Section 2.1 Term. This Agreement supersedes all previous oral and written contracts and
agreements between the Parties relating to the confinement, care, and treatment of Department
((f'r -s)) Incarcerated Individuals. This Contract commences on January 1, 2016, and
continues through (Oune 3939,, 2023)) Tune 30, 2023, unless terminated by either Party pursuant to
this Agreement.
ARTICLE II, SECTION 2.4 is hereby amended, in part, as follows:
Section 2.4 Per Diem Billing. [ ... ) Effective July 1, 2022, to June 30, 2023, the per diem rate
will be $92.32. The per diem rate for iuly 1, 2023, to tune 30 2024 is $96 94 and the per diem rate
for iuly 1, 2024, to Tune 30, 2025 is S101.79. [ ... ]
ATTACHMENT D, DATA SHARING AND ACCESS TO INFORMATION TECHNOLOGY
RESOURCES TERMS AND CONDITIONS, which is attached hereto and incorporated herein, is
added and incorporated into the Contract as though fully set forth therein.
EFFECTIVE JULY 1, 2024:
ARTICLE I, SECTION 1.13 is hereby amended as follows:
Section 1.13 ((Qffc de va•meamnsi asy .4 Pepar-tment effeRderthe eustady F -the
when the Department effendef leaves the eustedy ef the CentraEter- due to r-elease to the
Washington State K9419(6) Page i of 3
Department of Corrections 24ftAD
midnight.Eeffl&RURity, transfer te a Department institutieR-, transfer to another Fa6lity, or release to the
)) Incarcerated Individual day -
means any day a Department Incarcerated Individual is in the custody of the Contractor including
the first and last day the Incarcerated Individual is sanctioned or held by the Department to a term
of confinement to be served in the Facility.
Section 1.13.1 An Incarcerated Individual day ends at midnight of the Incarcerated
Individual's release from the Department's sanction transferred to a Department
institution, transferred to another Facility, released to the custody of the Department or
released to the community.
Section 1.13.2 An Incarcerated Individual day shall not include any day that is by state
law the financial responsibility of the Contractor or an, other jurisdiction
EFFECTIVE JULY 1, 2024:
ARTICLE II, SECTION 2.4.2 is hereby amended as follows:
Section 2.4.2 The Department's financial responsibilities under this Contract terminate
((when the Department takes EHstedv of 6he Pe t'-•..t.....e t tt `I when
the
D'Ppar—tEnent'...• ..,.a. en 1. beeL. .. .,,.-I .. e the Department's held or-d a
aiflef is no
leRger • alid : h' eh_ _ __ 1:...)) at midnight on the day of the earliest occurring of the
fo[I0LVi
• Department takes custody of the Department Incarcerated Individual•
• Department's sanction has been served; or
• Department's hold or detainer is no longer valid.
EFFECTIVE JULY 1, 2024:
ATTACHMENT C, JAIL BED REIMBURSEMENT FORM/ MEDICAL REIMBURSEMENT
FORM is hereby replaced in its entirety by ATTACHMENT C-1, MEDICAL BILLING
REIMBURSEMENT FORM/ INCARCERATED INDIVIDUAL HOUSING INVOICE, which is
attached hereto and incorporated by reference herein.
Additions to this text are shown by underline and deletions by ((stfikeeu-t)). All other terms and
conditions remain in full force and effect. The effective date of this amendment is July 01, 2023.
[Remainder of this page intentionally left blank. Signature page follows.]
Washington State K4414(6) Page 2 of 3
Department of Corrections 24RAD
Docusign Envelope ID: 6E8BAE18-29BF-4CA1-B40B-8A2FA1D70OB6
THIS CONTRACT A,,%IFN[J.%IENT, consisting of three (3) pages and two (2) attachments. is executed by
the person, Signing below who warrant that they have the authority to execute the contract
JEFFERSON COUNTY DEPARTMENT OF CORRECTIONS
DocuSignned by:
Dkry. 9,143iAqer
F€e37EDB4O7/12 . /2024
_--SgF3r3;.:_.._ __ _. _
Date Dan-1 I luntsinger Gate
Contracts .Administrator
BOARD OF COUNTY COMMISSIONERS
J �,FERSON COUNTY, WASHINGTON
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Commiss- finer hate
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Date
Excused Absence
Commissioner
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.ATTEST.••.....G1Oe• � a�
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Clerk q the Board
Date
.Approved as to Corm only
•
June 27 2024
71-1111p C f Ian5ucker. Date
Chief Civil Deputy Prosecuting ,Attorney
Approved as to Form: This,Amendment format was approved bs the office of the Attomev General
Approval on file
�Wh' K91!9(h; i'ay; • 3.,t 3
Derarrm.•r,:. nt (- ,rna Itnr` 7;:'kAP
ATTACHMENT C-1
Effective July 1, 2024
MEDICAL BILLING REIMBURSEMENT FORM/ INCARCERATED INDIVIDUAL HOUSING INVOICE
(County/City/Tribal) Jail
(Street Address)
(Phone Number)
Bill to:
(Month) 2015 Washington State Department of Correction
Total Amount ($00.00) P.O. Box 41 149
Olympia, WA 98504 (360) 725-8620
DOCViolatorbedbilling@DOCI. WA.GOV
Daily Bed Day Rate: $65.00
Name
DOC #
DOB
DOC start date
Sanction/Confinement
DOC F.ndffransfer date
for Sanction/Confinement
'total # of billed DOC
Days
Total amount billed to
DOC
Doe Jane
123456
1/15/89
7/19115
7/21/15
3
$195.00
-- --
7/8/15
7/20/I5
13
$845.00
-- ---- -- --
County Border Exchange Days:
---� — -----
— -
Jahnsen, Doe
5555555
10/31/92
8/1/15
8/I/15
1
$65.00
"TOTAL
_
17
$1,105.00
Last
First
DOC#
Date of
Date of
Medical
RX
RX # or
Name of
Date and
Name of
Copy of
Copy of off-
Amount
Amount
Amount
Name
Name
Birth
Service
Facility or
quantity
reason
jail staff
time of
DOC
approved
site medical
of copay
paid by
billed to
RX name,
or # of
for
contacting
contact with
medical
non-
provider
paid by
contractor
DOC
& strength
days
treatme
DOC
medical
staff
formulary
claim form
Incaree
fit
medical
staff
contacted
request
and/or
rated
staff
attached, if
Contractors'
Individ
available?
original
Dal if
Y, N or N/A
pharmacy
any
bill attached
as required?
Y/N
Doe
Jane
123456
1/15/89
7/20/15
Gabapentin
3 pills
1234561
Elmer
7/20/15,
Tammy
Y
Y
$1.00
$12.50
$11.50
30 MG Tab
Phud
12:34 pm
Williams
Smith
Johnny
121212
2/26/62
7/IU/IS
St Joseph's
7d'ays
Chest
Erin
7/10/1>,
Lisa Russell-
N/A
Y
$-
$2,500.00
$2.500.00
Hospital
pain
Rogers
2:40 am
Tutty
Jahnsen
Doe
555555
10/31/92
8/1/15
Walla-
5 weeks
Foreign
Billie Goat
8/I/15:
Sarah
N/A
Pending
$4.00
$5,000.00
$4,996.00
Walla
object
4:10 pm
Nichols
General
removal
Hospital
Washington State K9419(6) Page 1 of 1
Department of Corrections Attachment C-1 24RAD
ATTACHMENT D
DATA SHARING AND ACCESS TO INFORMATION
TECHNOLOGY RESOURCES TERMS AND CONDITIONS
1. GENERAL
1.1 The purpose of the Data Sharing and Access to Information Technology Resources Terms and
Conditions is to set forth the terms and conditions under which the Department of Corrections
("WADOC") will allow the restricted use of its confidential information to Jefferson County
("Requestor"), and under which Requestor may receive and use the confidential information. This
Agreement further sets forth the terms and conditions under which WADOC will allow the
restricted use of and access to its information technology (IT) resources ("IT Resources") and under
which Requestor may access and use those IT Resources. This Agreement ensures that confidential
information and access to IT resources are provided, protected, and used only for purposes
authorized by this Agreement and in accordance with state and federal law.
1.2 WADOC may provide Requestor with confidential information necessary for Requestor to perform
the Agreement, including Protected Health Information of individuals under the jurisdiction of the
Department.
1.3 The data to be shared under this Agreement may include Category 3 — Confidential Information
and Category 4 — Confidential Information Requiring Special Handling, based upon classification
categories developed by the Washington State Office of the Chief Information Officer (hereinafter
referred to as "OCIO"). Data will be on an individual -level and non -aggregated, with personal
identifiers. All data and information provided to Requestor by Department pursuant to this
Agreement is hereinafter referred to as "WADOC Data."
2. USE OF DATA AND IT RESOURCES
2.1 Requestor and its employees, agents, volunteers, contractors, and subcontractors (collectively
referred to herein as "Requestor") with access to WADOC Data and/or IT Resources shall access
and use such data and/or resources only for the purposes set forth in this Agreement. This
Agreement does not constitute a release of WADOC Data and/or IT Resources for Requestor's
discretionary use. WADOC Data and IT Resources may be accessed only to carry out the
responsibilities specified herein. Any ad hoc analyses or other use of WADOC Data or IT
Resources not specified in this Agreement is not permitted without the prior written agreement of
WADOC.
2.2 Requestor shall comply with the policies, standards, and guidelines of the OCIO; WADOC Policy
280.310 - Information Technology Security; WADOC Policy 280.515 - Data Classification and
Sharing; the terms and conditions set forth in this Agreement; and all applicable state and federal
laws in its treatment of WADOC Data and IT Resources.
2.3 Neither the state of Washington nor WADOC guarantee or warrant the accuracy, timeliness, or
completeness of WADOC Data. Requestor understands and assumes all risks and liabilities of use
and misuse of WADOC Data or IT Resources by Requestor.
Washington State K9419(6) Page 1 of 12
Department of Corrections Attachment D 24RAD
2.4 Requestor shall not use, transfer, sell, or otherwise disclose WADOC Data gained by reason of this
Agreement for any purpose that is not directly connected with the purpose, justification, and
permitted uses of this Agreement, except as provided by law or with the prior written consent of
WADOC and the individual or personal representative of the individual who is the subject of the
WADOC Data, if any.
2.5 (Omitted.)
2.5.1 (Omitted.)
2.5.2 (Omitted.)
2.5.3 (Omitted.)
2.6 Requestor is not authorized to update or change any WADOC Data, and any updates or changes
to WADOC Data shall be cause for immediate termination of this Agreement.
2.7 PUBLICATION OF WADOC DATA.
2.7.1 Any and all reports utilizing or derived from WADOC Data shall be subject to review by
WADOC prior to publication or presentation. Requestor shall provide all draft materials
to WADOC for review of usability, data sensitivity, data accuracy, completeness, and
consistency with WADOC standards at least twenty (20) working days prior to the
presentation or publication of any report utilizing or derived from WADOC Data.
2.7.2 Requestor shall include the following statement with any publication utilizing or derived
from WADOC Data:
"This material utilizes confidential information from the Washington State
Department of Corrections (WADOC). Any views expressed here are
those of the author(s) and do not necessarily represent those of the
WADOC or other data contributors. Any errors are attributable to the
author(s)."
2.8 Any data that is derived from WADOC Data or which could not have been produced but for the
use of WADOC Data shall be considered WADOC Data and is subject to the terms and conditions
set forth in this Agreement.
2.9 The requirements in this section shall survive the termination or expiration of this Agreement or
any subsequent agreement intended to supersede this Agreement.
3. DATA SECURITY
3.1 PROTECTION OF DATA. All electronic data provided by WADOC shall be stored on an
encrypted hard drive in a secure environment with access limited to the fewest number of staff
needed to complete the purpose of this Agreement.
3.1.1 Workstation hard disk drives. Data stored on local workstation hard disks shall be
encrypted with a FIPS approved cryptographic algorithm. Access will be restricted to
Washington State K9419(6) Page 2 of 12
Department of Corrections Attachment D 24RAD
authorized users by requiring logon to the local workstation using a unique user ID and
complex password or other authentication mechanisms that provide equal or greater
security, such as biometrics or smart cards.
3.1.2 Network server disks. Data stored on hard disks mounted on network servers and made
available through shared folders shall be encrypted with a FIPS approved cryptographic
algorithm. Access to the data will be restricted to authorized users through the use of
access control lists which will grant access only after the authorized user has authenticated
to the network using a unique user ID and complex password or other authentication
mechanisms which provide equal or greater security, such as biometrics or smart cards.
Data on disks mounted to such servers must be located in an area which is accessible on(v
to authorized personnel, with access controlled through use of a key, card key,
combination lock, or comparable mechanism. Backup copies must be encrypted if
recorded to removable media.
3.1.3 Optical discs (e.g., CDs, DVDs, Blu-Rays) in local workstation optical disc drives. Data
provided by WADOC on optical discs that will be used in local workstation optical disc
drives and will not be transported out of a secure area shall be encrypted with a FIPS
approved cryptographic algorithm. When not in use, such discs must be locked in a
drawer, cabinet or other container to which only authorized users have the key
combination, or mechanism required to access the contents of the container. Workstations
which access WADOC Data on optical discs must be located in an area accessible only to
authorized individuals, with access controlled though use of key, card key, combination
lock, or comparable mechanism.
3.1.4 Optical discs (e.g., CDs, DVDs, Blu-Rays) in drives or other devices attached to a network.
Data provided by WADOC on optical discs that will be used in drives or other devices
attached to a network shall be encrypted with a FIPS approved cryptographic algorithm.
Access to data on these discs will be restricted to authorized users through the use of access
control lists which will grant access only after the authorized user has authenticated to the
network using a unique user ID and complex password or other authentication
mechanisms which provide equal or greater security, such as biometrics or smart cards.
The optical discs must be located in an area accessible only to authorized individuals, with
access controlled through use of a key, card key, combination lock, or comparable
mechanism.
3.1.5 Paper documents. Any paper records must be protected by storing the records in a secure
area accessible only to authorized individuals. When not in use, such records must be
stored in a locked container, such as a file cabinet, locking drawer, or safe, to which only
authorized persons have access.
3.1.6 Portable Devices. Within this Agreement, portable devices include, but are not limited to
handhelds/PDAs, Ultramobile PCs, flash memory devices (e.g., USB flash drives, personal
media players), portable hard disks, and laptop/notebook computers. Portable media
includes, but is not limited to optical media (e.g., CD's, DVD's, Blu-Rays), magnetic media
(e.g., floppy disks, Zip or Jaz disks or drives), and flash media (e.g., Compact Flash, SD
Card, MMC).
Washington State K9419(6) Page 3 of 12
Department of Corrections Attachment D 24RAD
•
Requestor shall not store WADOC Data on portable devices or portable media
unless specifically authorized within this Agreement. If so authorized, the
Requestor shall:
■ Encrypt the data with a FIPS approved cryptographic algorithm.
■ Control access to devices with a unique user ID and password or stronger
authentication method such as a physical token or biometrics.
■ Manually lock devices whenever they are left unattended and set devices to lock
automatically after a period of inactivity, if this feature is available. Maximum
period of inactivity is twenty (20) minutes.
• Physically protect the portable device(s) and/or media by keeping them in locked
storage when unused; using check-in/check-out procedures when device or other
media is being shared; taking frequent inventories of media, and access to media
by users.
■ When being transported outside of a secure area, portable devices and media with
confidential WADOC Data must be under the physical control of Requestor's staff
with authorization to access the data.
3.1.7 Backup Data Storage
3.1.7.1 WADOC Data may be stored on Portable Devices that meet the requirements for
such storage as part of Requestor's existing, documented backup process for
business continuity or disaster recovery purposes. Such storage is authorized until
such time as that media would be reused during normal backup operations. If
backup media is retired while WADOC Data still exists upon it, such media will
be destroyed at that time in accordance with the disposition requirements of this
Agreement.
3.1.7.2 Data may be stored on non -portable media (e.g., Storage Area Network drives,
virtual media, etc.) that meet the requirements for such storage as part of a
Requestor's existing, documented backup process for business continuity or
disaster recovery purposes. If so, such media will be protected as otherwise
described in this Agreement. If this media is retired while WADOC Data still
exists upon it the WADOC Data will be destroyed at that time in accordance with
the disposition requirements of this Agreement.
3.1.8 Cloud Storage. WADOC Data requires protections equal to or greater than those specified
in this agreement. Cloud storage of WADOC Data is problematic as neither DOC nor the
Requestor has control of the environment in which the WADOC Data is stored. For this
reason:
3.1.8.1 WADOC Data will not be stored in any consumer grade Cloud solution, unless all
of the following conditions are met:
Washington State K9419(6) Page 4 of 12
Department of Corrections Attachment D 24RAD
(1) Requestor has written procedures in place and governing the use of Cloud
storage and Requestor attests in writing that all such procedures will be
uniformly followed.
(2) WADOC Data will be Encrypted while within the Requestor s network.
(3) WADOC Data will remain Encrypted during transmission to the Cloud.
(4) WADOC Data will remain Encrypted at all times while residing within
the Cloud storage solution.
(5) Requestor will possess a decryption key for the WADOC Data and the
decryption key will be possessed only by Requestor and/or DOC.
(6) WADOC Data will not be downloaded to non -authorized systems,
meaning systems that are not on either the DOC network or Requestor's
network.
(7) WADOC Data will not be decrypted until downloaded onto a computer
within the control of an Authorized User and within either the DOC's
network or Requestor's network.
3.1.8.2 WADOC Data will not be stored on an Enterprise Cloud storage solution unless
either:
(1) The Cloud storage provider is treated as any other subcontractor and
agrees in writing to all the requirements within this Attachment; or
(2) The cloud storage solution used is FedRAMP certified.
3.1.8.3 if WADOC Data includes protected health information covered by the Health
Insurance Portability and Accountability Act (HIPAA), the Cloud provider must
sign a Business Associate Agreement prior to storing WADOC Data in their Cloud
solution.
3.1.8.4 Definitions. The words and phrases used in this provision shall have the following
definitions:
(1) "Business Associate Agreement" means an agreement between DOC and
a contractor who is receiving Data covered under the Privacy and Security
Rules of the Health Insurance Portability and Accountability Act of 1996.
The agreement establishes permitted and required uses and disclosures of
protected health information (PHI) in accordance with HIPAA
requirements and provides obligations for business associates to
safeguard the information.
(2) "Cloud" means data storage on servers hosted by an entity other than the
Contractor and on a network outside the control of the Contractor.
Physical storage of data in the cloud typically spans multiple servers and
Washington State K94 i9(6) Page 5 of 12
Department of Corrections Attachment D 24RAD
often multiple locations. Cloud storage can be divided between consumer
grade storage for personal files and enterprise grade for companies and
governmental entities. Examples of consumer grade storage would
include iTunes, Dropbox, Box.com, and many other entities. Enterprise
cloud vendors include Microsoft Azure, .Amazon Web Services, and
Rackspace.
(3) "Encrypt" means to encode Confidential Information into a format that
can only be read by those possessing a "key"; a password, digital
certificate or other mechanism available only to authorized users.
Encryption must use a key length of at least 256 bits for symmetric keys,
or 2048 bits for asymmetric keys. When a symmetric key is used, the
Advanced Encryption Standard (AES) must be used if available.
(4) "Fed RAMP" means the Federal Risk and Authorization Management
Program (see www.fedramp.gov), which is an assessment and
authorization process that federal government agencies have been
directed to use to ensure security is in place when accessing Cloud
computing products and services.
3.2 SYSTEM PROTECTION. To prevent the compromise of systems that contain WADOC Data or
through which WADOC passes:
3.2.1 Systems containing WADOC Data must have all security patches or hotfixes applied
within three (3) months after such patches or hotfixes are made available.
3.2.2 Requestor must have a process to ensure that the requisite patches and hotfixes have been
identified and applied within the required timeframe.
3.2.3 Systems containing WADOC Data shall have anti-malware application installed, if such
an application is available.
3.2.4 Anti-malware software shall be kept up to date. The product, anti -virus engine, and any
malware database used will be no more than one (1) update behind the most current
version.
3.2.5 Requestor's patch management process must meet or exceed the then -current standards
promulgated by the National Institute of Standards and Technology (MIST), which may be
found at the time of drafting in MIST Special Publication 800-40.
3.2.6 The system architecture must provide continuous monitoring of both internal and external
activity for anomalies and identify, report, and defend against security intrusions before
data is compromised.
3.2.7 Requestor shall conduct penetration tests at least once every twenty-four (24) months,
system vulnerability assessments at least monthly, and application vulnerability
assessments prior to the production release of any changes to source code.
Washington State K9419(6) Page 6 of 12
Department of Corrections Attachment D 24R.AD
3.2.8 Requester's application/system development practices must be consistent with those
promulgated by NIST for low to moderate impact systems, which may be found in NIST
SP 800.64 at the time of drafting.
3.2.9 Requestor warrants that its application/system does not contain any of the Open Web
Application Security Project's top ten (10) vulnerabilities.
3.2.10 Requestor has a practice of systematic collection, monitoring, alerting, maintenance,
retention, and disposal of security event logs and application audit trails. Logs and audit
trails are written to an area inaccessible to system users and are protected from editing. At
a minimum, the logs and audit trails must provide historical details on all transactions
within the system that are necessary to reconstruct activities, including, but not limited to,
recording the type of event, date, time, account identification, and machine identifiers for
each logged transaction. Audit and log files can be analyzed by type in order to find
emerging issues or trends. Requestor's system must trigger immediate notification to
appropriate system administrators for severe. incidents. Logs must be secured against
unauthorized changes. Logs must be retained for at least six (6) months.
3.3 SAFEGUARDS AGAINST UNAUTHORIZED USE AND RE -DISCLOSURE OF DATA. Requestor
shall exercise due care to protect all data from unauthorized physical and electronic access. Both
parties shall establish and implement the following minimum physical, electronic, and managerial
safeguards for maintaining the confidentiality of information provided by either party pursuant to
this Agreement:
3.3.1 Access to information provided by WADOC will be restricted ,to only those authorized
staff, officials, and agents of the parties who need it to perform their official duties in the
performance of the work requiring access to the information as detailed in this Agreement
and/or contract which this Agreement concerns.
3.3.2 Requestor will store the information in an area that is safe from access by unauthorized
persons during work hours as well as non -work hours, or when otherwise not in use.
3.3.3 Requestor will design, implement and maintain an information security program designed
to meet at least an industry standard ability to protect the information in a manner that
prevents unauthorized persons from retrieving the information by means of computer,
remote terminal, or other means.
3.3.4 Requestor shall take precautions to ensure that only authorized personnel and agents are
given access to files containing confidential or sensitive data.
3.3.5 Requestor shall take due care and reasonable precautions to protect WADOC Data from
unauthorized physical and electronic access.
3.3.6 Both parties shall meet or exceed the requirements set forth in the OCIO's policies and
standards for data security and access controls to ensure the confidentiality, availability,
and integrity of all data accessed.
Washington State K9419(6) Page 7 of 12
Department of Corrections Attachment D 24RAD
4. DATA SEGREGATION
4.1. WADOC Data provided pursuant to this Agreement must be segregated or otherwise
distinguishable from non-WADOC Data. This requirement ensures that all WADOC Data can be
identified for return or destruction upon expiration, termination, or completion of work under this
Agreement. It also aids in determining whether WADOC Data has or may have been compromised
in the event of a security breach.
4.2. METHODS OF DATA SEGREGATION.
4.2.1 Electronic Media. if WADOC Data is stored on electronic media (e.g., hard disk, optical
disc, magnetic tape):
4.2.1.1 Such electronic media shall contain only WADOC Data; or
4.2.1.2 WADOC Data shall be stored in a partition or folder or other logical container
dedicated to WADOC Data;
4.2.2 Database. If WADOC Data is stored in a database:
4.2.2.1 Such database shall contain only WADOC Data; or
4.2.2.2 WADOC Data shall be distinguishable from non-WADOC Data by the value of a
specified field or fields within database records.
4.3 Paper Documents. If WADOC Data is stored as physical paper documents, such
documents shall be physically segregated from non-WADOC Data and secured in a
drawer, folder, or other container, with access limited to only authorized individuals.
4.3 When it is not feasible or practical to segregate WADOC Data from non-WADOC Data using the
methods set forth above, then both the WADOC Data and the non-WADOC Data with which it is
commingled must be protected as described for WADOC Data in this Agreement.
5. DATA CONFIDENTIALITY
5.1 Requestor acknowledges the personal or confidential nature of the information and agrees that all
employees, agents, volunteers, contractors, and subcontractors with access to WADOC Data, and
third parties with whom WADOC Data is shared, shall comply with all laws, regulations, and
policies that apply to protection of the confidentiality of the WADOC Data. Requestor is
responsible for ensuring all such employees, agents, volunteers, contractors, subcontractors, and
third parties are aware of and abide by the data use and security provisions set forth in this
Agreement and any amendments, attachments, or exhibits hereto. Requestor is responsible for
timely providing the Department with duly executed Statements of Confidentiality and Non -
Disclosure and Certifications of Data Disposition for all such employees, agents, volunteers,
contractors, subcontractors, and third parties. Requestor acknowledges that the failure to meet the
requirements set forth in this section is, at WADOC's discretion, cause for termination.
5.2 (Omitted.)
Washington State K9419(6) Page 8 of 12
Department of Corrections Attachment D 24RAD
,7!.2.1 (Omitted.)
5.2.2 (Omi tted.)
5.3 PENALTIES FOR UNAUTHORIZED DISCLOSURE OF INFORMATION.
In the event Requestor fails to comply with any material term of this Agreement, WADOC shall
have the right to take any and all actions to remedy such failure and its effects that WADOC, in its
sole discretion, deems reasonable under the circumstances. Any costs, fees, or expenses, including
legal costs, incurred by WADOC as a result of Requestor s failure to comply with the terms of this
Agreement shall be recoverable from Requestor. The exercise of remedies pursuant to this
paragraph shall be in addition to all sanctions provided by law and to legal remedies available to
parties injured by unauthorized disclosure.
6.. INCIDENT NOTIFICATION AND RESPONSE
6.1 The compromise or potential compromise of WADOC Data that may be a breach that requires
notice to affected individuals under RCW 42.56.590, RCW 19.255.010, or any other applicable
breach notification law or rule must be reported to the WADOC Contract Manager and WADOC
Chief Information Security Officer in writing within one (1) business day of discovery.
6.2 If Requestor does not have full details about the incident, it will report what information it has and
provide full details as soon as possible .but no later than ten (10) business days after the date of
discovery. To the extent possible, these initial reports must include at least:
6.2.1 The nature of the unauthorized use or disclosure, including a brief description of the event
of unauthorized use or disclosure, the date of the event, and the date of discovery.
6.2.2 A description of the types of information involved.
6.2.3 The investigative and remedial actions Requestor or its subcontractor took or will take to
prevent and mitigate harmful effects and protect against recurrence.
6.2.4 Any details necessary for a determination of whether the incident is a breach that requires
notification tinder RCW 19.255.010, RCW 42.56.590, or any other applicable breach
notification law or rule.
6.2.5 Any other information WADOC reasonably requests.
6.3 As soon as reasonably practicable, Requestor must also take actions to mitigate the risk of loss and
comply with any notification or other requirements imposed by law or WADOC.
6.4 If, in the sole judgment of WADOC, notifications to individuals must be made, Requestor will
further cooperate and facilitate notification to required parties, which may include notification to
affected individuals, the media, the Attorney General's Office, or other authorities based on
applicable law.
Washington State K9419(6) Page 9 of 12
Department of Corrections Attachment D 24RAD
At WADOC's discretion, Requestor may be required to directly fulfill notification requirements, or
if WADOC elects to perform the notifications, Requestor must reimburse WADOC for all
associated costs.
6.5 Requestor is responsible for all costs incurred in connection with a security incident, privacy
breach, or potential compromise of WADOC Data, including, but not limited to:
6.5.1 Computer forensics assistance to assess the impact of a data breach, determine root cause,
and help determine whether and the extent to which notification must be provided to
comply with breach notification laws.
6.5.2 Notification and call center services for individuals affected by a security incident or
privacy breach, including fraud prevention, credit monitoring, and identity theft
assistance.
6.5.3 Regulatory defense, fines, and penalties from any claim in the form of a regulatory
proceeding resulting from a violation of any applicable privacy or security laws or
regulations.
6.6 Requestor's obligations regarding incident notification survive the termination of this Agreement
and continue for as long as Requestor maintains WADOC Data and for any breach or potential
breach, at any time.
7, DISPOSITION OF DATA
7.1 TIME OF DISPOSAL. Requestor shall immediately dispose of WADOC Data upon: (a) the
expiration of the Agreement; (b) the termination of the Agreement; (c) the completion of work that
required the data; and (d) one (1) year from the date the WADOC Data was made available to
Requestor.
7.2 METHOD OF DISPOSAL. At WADOC's option, the disposal required in this section may be
accomplished by the destruction of WADOC Data, the return of WADOC Data to WADOC, or a
combination of both. Requestor shall perform all other actions WADOC determines necessary to
protect WADOC Data. If WADOC does not specify a preferred method of disposal, Requestor
shall destroy the WADOC Data.
7.3 (Omitted.)
7.4 METHODS OF DESTRliCTION.
7.4.1 Paper Documents.
7.4.1.1 Paper documents containing Category 3 data may be recycled by a contracted
recycling firm, provided that the contract ensures the confidentiality of the data
will be protected. Such documents may also be destroyed by on -site shredding,
pulping, or incineration.
7.4.1.2 Paper documents containing Category 4 data shall be destroyed by on -site
shredding, pulping, or incineration.
Washington State K9419(6) Page 10 of 12
Department of Corrections Attachment D 24RAD
7.4.2 Optical Discs. Optical discs containing Category 3 or Category 4 data shall be destroyed
by on -site incineration, shredding, or complete defacement of the readable surface with a
coarse abrasive.
7.4.3 Magnetic Tapes. Magnetic tapes containing Category 3 or Category 4 data shall be
destroyed by incineration, crosscut shredding, or degaussing.
7.4.4 Server and Workstation Hard Drives. Category 3 and Category 4 data stored on server
and workstation hard drives, and other similar media, shall be destroyed by a data erasure
or sanitation utility that overwrites the data at least three (3) times using either random or
single character data, the degaussing of the hard drive or media sufficient to ensure that
the data cannot be retrieved or reconstructed, or the complete physical destruction of the
hard drive or media such that the content cannot be retrieved or reconstructed.
7.4.5 Portable Media. Category 3 and Category 4 data stored on portable media shall be
destroyed by a data erasure or sanitation utility that overwrites the data at least three (3)
times using either random or single character data, the complete degaussing of the
portable media sufficient to ensure that the data cannot be retrieved or reconstructed, or
the complete physical destruction of the portable media such that the content cannot be
retrieved or reconstructed.
7.4.6 The requirements of this section shall survive the termination or expiration of this
Agreement and any subsequent agreement intended to supersede this Agreement.
8. OFF -SHORE PROHIBITION
8.1 Requestor must maintain all hardcopies containing WADOC Data in the United States.
8.2 Requestor may not directly or indirectly (including through subcontractors) transport or maintain
any WADOC Data, hardcopy or electronic, outside the United States unless it has advance written
approval from the Department.
ON -SITE OVERSIGHT AND RECORDS MAINTENANCE
During the term of this Agreement, WADOC may, during normal business hours and upon reasonable
written notice, audit, monitor, and review Requestor's activities and processes relevant to its obligations
under this Agreement to ensure compliance therewith, within the limits of Requestor's technical
capabilities. Requestor agrees to provide WADOC access to information, materials, and equipment
necessary to audit monitor, and review Requestor's activities and processes. Requestor shall cooperate
with WADOC in the performance of any such audit, monitor, or review of Requestor's activities and
processes.
Both parties hereto shall retain all records, books, and documents related to this Agreement for six (6) years,
except for data disposed of in accordance with this Agreement. The Office of the State Auditor, federal
auditors, and any persons duly authorized by the parties shall have full access to and the right to examine
any of these materials during the term of this Agreement.
Washington State, K9419(6) Page 1 t of "12
Department of Corrections Attachment D 24RAD
10. RIGHTS IN DATA
Unless otherwise provided herein, this Agreement will not be construed to effect any transfer of right or
license to the embodiments of the WADOC's Data, except to the limited extent necessary to carry out the
responsibilities specified in the Agreement.
Washington State K9419(6) Page 12 of 12
Department of Corrections Attachment D 24RAD
.q`sNING,/
Wendy Housekeeper
Executive Assistant
1820 Jefferson Street
PO Box 1220
Port Townsend, \,VA 98368
Date: 9
7- / '
Contract with: C (20/Y f C11 / 0/20
Contract for: 0
Enclosed for signature are original documents, referenced above, which were approved by the
Jefferson County Board of Commissioners.
Please sign and return one original copy to:
Jefferson County Commissioner's Office
Attention: Wendy Housekeeper
P.O. Box 1220
Port Townsend, WA 98368
Please return by: o2
Insurance Certificate required: YES NO
If you are unable to remit by the return date, please contact (360) 385-9100 or email at
wliousekeeper(a,,.co.jefferson.wa.us
Best regards,
Wendy keeper
Executssis
sistant
Phone (360) 385 -9 384 whousekeeperrco.jefferson.wa.us
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: David Fortino
DATE: J�JJV 8'1 202y
SUBJECT: Department of Corrections Housing Contract Amendment #6
STATEMENT OF ISSUE:
Housing agreement between Jefferson County Jail and the Washington State Department of Corrections for
purposes of housing incarcerated individuals for DOC. This sixth amendment to the contract increases the
daily bed rate for which DOC is billed.
ANALYSIS:
The increases for this amendment period are $96.94 per diem for July 1, 2023 - June 30,2024, and $101.79
per diem for July 1, 2024 — June 30, 2025. This contract allows DOC incarcerated individuals to be housed
locally and improved public safety by enhancing community supervision.
FISCAL IMPACT:
Current bed rate for housing an incarcerated individual at the Jefferson County Jail is $130.01 per diem, this
agreement would partially offset those costs.
RECOMMENDATION:
Approve Contract Amendment - Department of Corrections Housing Contract Amendment 46
REVIEWED BY:
5
Mark McCaul CountyAdministrator Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: State of Washington Department of Corrections K9419-6
(Name of Contractor/Consultant) Contract No.
COUNTY DEPARTMENT -
Contact Person: David Fortip.o
Contact Phone: 360-344-9743
Contact email: dfortino aeco_iefferson.wa.us
AMOUNT: Na
Revenue;
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
PROCESS: Exempt from Bid Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
X Other: State Contract
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.030 AND CHAPTER 42.23 RCW.
r David Fortino DgWty" IjlldoyDv-JF 6/2512024
CERTIFIED: N. A: onto 2024 Cti.2S 120208-07VP
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: � N/A: El
96.94 per diem
David Fortino 094
aay l9noa 0, DmbFvr—
Dair 2Cd4 W 25 12-02:37 -C'W'
Signature
6/25/2024
Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 6/27/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 6/27/2024.
State Contract -- cannot change. Contract Amendment.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
y State of Washington Contract No. K9419
Department of Corrections Amendment No. 5
isay
This Am endlanient is made by the Washington State Department of Corrections, hereinafter
referred to as "Department", and Jefferson County, hereinafter referred to as "Contractor", for the purpose
of amending the above -referenced Contract, heretofore entered into between the Department and
Contractor.
WHEREAS the purpose of this Amendment is to extend the term and change per diem rate.
NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached
and incorporated and made a part hereof, the Department and Contractor agree as follows:
Section 2.1 Term is amended, in part, as follows:
This Contract commences on January 1, 2016, and continues through ((1 31921)) June 30,
2,023, unless terminated by either party pursuant to this Contract.
Section 2.4 Per Diem Billing is amended, in part, as follows:
The per diem rate is $71.59 per Department offender until December 31, 2016. Effective January 1, 2017,
the per diem rate will be $73.74. Effective January 1, 2018, the per diem rate will be $75.95. Beginning July
1, 2019 to June 30, 2020, the per diem bed rate will be $79.75. Effective July 1, 2020 to June 30, 2021, the per
diem bed rate will be $83.73. Effective July 1, 2021 to ((luly 31)) Tune 30. 2022, the per diem bed rate will be
$87.92. Effective f my 1, 2022 to lune 30, 2023, the Rer diem rate will be $92.32.
Additions to this text are shown by underline and deletions by ((stfikeeut)). All other terms and conditions
remain in full force and effect. The effective date of this Amendment is July 1, 2021.
THIS AMENDMENT, consisting of two (2) pages is executed by the persons signing below who warrant
that they have the authority to execute this Amendment.
JEFFERSON COUNTY
/�& l z 2
gnature Date/
Sheriff Joe Nole
Jefferson County Sheriff's Office
State of Washington
Department of Corrections
DEPARTMENT OF CORRECTIONS
Huntsinger Digitally signed by
g i Huntsinger, Daryl A. (DOC)
Daryl A. (DOC) ate: 022.01.1016.42:29
-08'0
Signature Date
Daryl Huntsinger
Contracts Administrator
K9419(5) Page 1 of 2
21LL
BOARD OF COUNTY COMMISSIONERS
JEFFERSON COUNTY, WASHINGTON
'13 2z
-P - . Ka"ean, Commissioner Date
Heidi ise our, Commissioner Date
Greg Broth ton, Commissioner Date
7 ,,
SEAL
s
ATTEST:_
C A,,)
+/ZL
Carolyn GalAvay, Clerk of the Board Date
Approved as to form only:
a
L ` December 9, 2021
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Approved as to Form: This Amendment format was approved by the office of the Attorney General.
Approval on file.
State of Washington K9419(5) Page 2 of 2
Department of Corrections 21LL
� car► S� l,��l(�/19
��� STe1Tp G�
i
State of Washington
T
x Department of Corrections
�yC Is her
�e4alvl: 0�7
Contract No. K9419
Amendment No. 4
This AUnuelnidllnrn(ent is made by the state of Washington, Department of Corrections,
hereinafter referred to as Department, and Jefferson County, hereinafter referred to as the Contractor, for
the purpose of amending the above -referenced Contract, heretofore entered into between the Department
and the Contractor
WHEREAS the purpose of this Contract Amendment is to extend the period of performance and
amend the bed rate to reflect a 5% increase per contract year.
NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached
and incorporated and made a part hereof, the Department and Contractor agree that:
The following sections are amended, in tart, as follows:
Section 2.1 Term. This Agreement supersedes all previous oral and written contracts and
agreements between the Parties relating to the confinement, care, and treatment of Department
Offenders. This Agreement commences on January 1, 2016, and continues through ((der-
31, 2018)) Tuly 31, 2021, unless terminated by either Party pursuant to this Agreement.
Section 2.4 Per Diem Billing. The per diem rate is $71.59 per Department offender until
December 31, 2016((7))_(e) Effective January 1, 2017, the per diem rate will be $73.74
(e)Effective January 1, 2018, the per diem will be $75.95. Beginning Tuly 1, 2019 to Tune 30, 2020,
the per diem bed rate will be $79.75. Effective Tuly 1, 2020 to Tune 30, 2021 the per diem bed rate
will be $83.73. Effective Tuly 1, 2021 to Tuly 31, 2021 the per diem bed rate with be $87.92.
Additions to this text are shown by underline and deletions by ((stFilF�)). All other terms and
conditions remain in full force and effect. The effective date of this Amendment is July 1, 2019:
THIS CONTRACT AMENDMENT, consisting of two (2) pages, is executed by the persons signing
below who warrant that they have the authority to execute the Contract.
State of Washington K9419(4) Page 1 of 2
Department of Corrections 198361
JEFFERSON COUNTY SHERIFF'S OFFICE
By: JZ 2P S
fole,i DAT
BOARD OF COUNTY COMMISSIONERS
JEFFERSON COUNTY, WASHINGTON
By:
By: ----=/ �-0 /✓ 4!� l Z/l(u / y
David Sul iv on�missioner D TE
By:
Greg rdtiierton Ggmmissioner D
SEAL:
11
f1 A y
ATTEST:
/Z//1--A;
Carolyn lloway V DATE
Deputy Clerk of the Board
Approved as to form only:
. G I)d, V'61ellq
Philip C. unsucker DATE
Chief Civil Deputy Prosecuting Attorney
STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS
By:
Debkkisen, Contracts Administrator DATE
Approved as to Form: This Amendment format was approved by the office of the Attorney General. Approval on
file.
State of Washington
Department of Corrections
K9419(4)
Page 2 of 2
198361
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: David Fortino
DATE: December 1& 2019
SUBJECT: DOC Housing Contract Amend #4
STATEMENT OF ISSUE:
Housing agreement between Jefferson County Jail and the Washington State Department of Corrections for
purposes of housing DOC offenders. This fourth amendment to the contract increases the daily bed rate for
which DOC is billed.
ANALYSIS:
The increase in bed rate is set by the state legislative authority and is capped at 5% increase per year. This
increase is in line with those limits and the original contract established with DOC. This contract allows
DOC offenders to be housed locally and improved public safety by enhancing community supervision.
FISCAL IMPACT:
N/A
RECOMMENDATION:
It is recommended that the board approves. this contract amendment.
REVIEWED BY:
l �tl 'lip morle , ou Admin' ator Date
CONTRACT REVIEW FORM
CONTRACT WITH: Washington State Department of Corrections TRACKING NO.: K9419
,��- (Contractor/Consultant)
CONTRACT FOR: Housing of Department Offenders 'TERM: I/1/2016-7/31/2021
RETURN TO.. -
AMOUNT:
PROCESS: ❑
Exempt from Bid Process
❑
Consultant Selection Process
Revenue
❑
Cooperative Purchase
Expenditure 0
❑
Competitive Sealed Bid
Matching funds Required 0
❑
Small Works Roster
Source(s) of Matching Funds N/A
❑
Vendor List Bid
❑
RFP or RFQ
El
Other
Step 1:
APPROVED FORM
Comments
REVIEW BY
Date
❑ Returned for revision (See Comments)
Step 2: REVIEW BYIPOSECC TING ATTORNEY
Review by:C; Philip C. Hunsucker
Date Reviewed: Chief Civil Deputy Prosecuting Attorney
,21 APPROVED AS TO FORD ❑ Returned for revision (See Comments)
Comments
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK
MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract(s), Agenda Request, and Contract Review form. Also, please send 2 copies of
just the Contract(s) (with the originals) to the BOCC Office. Place '`Sign Here" markers on all places the
BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
ate'
�. INTERAGENCY CONTRACT
PURPOSE
This Contract is entered into by Jefferson County (hereinafter Contractor) and the
Department of Corrections (hereinafter Department or DOC) for the purpose of maximizing the
efficient and cost effective use of existing resources and to provide adequate facilities and
programs for the confinement, care, and treatment of Department offenders in accord with the
provisions of RCW 39.34 and RCW 72.68.040. The Department and the Contractor specifically
find this Contract is necessary and desirable in order to provide adequate confinement, housing
and care to the Department offenders transferred to and detained by the Contractor pursuant to
RCW 9.94A.631.
In consideration of the promises, payments, covenants and agreements contained in this
Contract, the parties agree as follows:
Article I
DEFINITIONS
Section 1.1 Contractor — means Jefferson County and its employees, licensed practitioners,
contractors, vendors, and volunteers.
Section 1.2 Contractor irunate - means any resident of the Facility who is not a Department
offender.
Section 1.3 Department or DOC — means the Department of Corrections of the state of
Washington; any division, section, office, unit or other entity of the Department; or any of the
officers or other officials lawfully representing the Department.
Section 1.4 Department offender - means any offender under the Department's jurisdiction.
Section 1.5 DOC Utilization Management Office — means the Department's medical contact
that receives, reviews, and approves Contractor's non -Formulary and extraordinary medical
care requests to provide necessary medical care to Department offenders. The Nurse Desk is
available telephonically 24 hours a day, 7 days a week at 360-725-8733 and during normal
business hours via email at NurseDesk@DOC1.wa.gov.
Section 1.6 Extraordinary medical care - means medically necessary medical, psychiatric or
dental care that is not commonly available through the Facility's health services and incurs
additional cost. This may include, but is not limited to, extraordinary medications such as
immunosuppressive drugs, and hepatitis C treatment and HIV medications.
Section 1.7 Facility - means the Contractor's non -Department operated correctional facility
used for the total confinement of Department offenders and Contractor inmates.
State of Washington K9419(3) Page 1 of 25
Department of Corrections 158362
ps
Section 1.8 Formulary - means the Department Pharmaceutical Management and Formulary
Manual. The Formulary can be viewed at:
http://doc.wa.gov/business/healthcareproviders/default. asp
Section 1.8. 1 Formulary medication(s) - means the medication(s) medically necessary
according to the Offender Health Plan.
Section 1.8.2 Restricted Formulary medication(s) means the medication(s) is medically
necessary but the use is restricted to cases where there has been a documented failure of a
For_�ulary medication(s) or to certain populations or disease states.
Section 1.8.3 Non -Formulary medication(s) — means the medication(s) is not a part of the
Formulary. Non -Formulary medication(s) is not generally prescribed in the Department.
Section 1.9 In -Facility care - means medical, mental health and dental care provided as part
of the per diem to include all over-the-counter medication, which is any medication that does
not require a prescription, and routine medical supplies, routine medical/psychiatric/dental
care, regular health screenings, and emergent medical treatment provided on -site at the Facility
that is undistinguishable from services provided to Contractor inmates.
Section 1.10 Licensed practitioner - means any licensed health care practitioner performing
services within the person's authorized scope of practice following RCW Title 18.
Section 1.11 Medicaid — means Title XIX of the Social Security Act enacted by the social
security amendments of 1965 (42 U.S.C. Sec. 1396; 79 Stat. 343), as amended.
Section 1.12 Medically necessary care - means medical care that meets one or more of the
following criteria for a given patient at a given time:
Section 1.12.1 Is essential to life or preservation of limb, OR
Section 1.12.2 Reduces intractable pain, OR
Section 1.12.3 Prevents significant deterioration of activities of daily living OR
Section 1.12.4 Is of proven value to significantly reduce the risk of one of the three outcomes
above (e.g. certain immunizations), OR
Section 1.12.5 Immediate intervention is not medically necessary, but delay of care would
make future care or intervention for intractable pain or preservation of activities
of daily living, significantly more dangerous, complicated, or significantly less
likely to succeed, OR
Section 1.12.6 Reduces severe psychiatric symptoms to a degree that permits engagement in
programming that advances correctional interests, OR
Section 1.12.7 Is described as part of a Departmental policy or health care protocol or guideline
and delivered according to such policy, protocol, or guideline, OR
Section 1.12.8 From a public health perspective, is necessary for the health and safety of a
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community of individuals and is medically appropriate, but may not be
medically necessary for the individual (for example, treatment for head lice);
Section 1.12.9 Not considered experimental or to be lacking in medically recognized
professional documentation of efficacy; and,
Section 1.12.10 Not administered solely for the convenience of the offender or the health care
provider.
Section 1.13 Offender day -means any day a Department offender is in the custody of the
Contractor, including the first day the offender is enters the Facility to serve a Department
sanction of a term of confinement to be served in the Facility. An Offender day does not include
the day when the Department offender leaves the custody of the Contractor due to release to
the community, transfer to a Department institution, transfer to another Facility, or release to
the custody of the Department. An offender day ends at midnight.
Section 1.14 Offender Health Plan - means the Department's Offender Health Plan (OHP)
that describes the medically necessary medical, mental health, and dental services available to
Department offenders, as well as the services that are limited or not available. The OHP is not a
contract or a guarantee of services to Department offenders. The OHP can be reviewed at
htW://doc.wa. gov/family/Offenderlife/docs/OffenderHealthPlan.12df.
Section 1.15 Pre -authorization procedure - means the procedure by which the Contractor must
contact the Department's Nurse Desk at the Department's Utilization Management Office to
obtain the Department's authorization prior to providing to Department offenders the
extraordinary medically necessary care or care beyond what is normally provided to
Contractor's inmates, or prior to using restricted Formulary or non -Formulary medication(s) on
Department offenders.
Section 1.16 Per diem rate- means the amount per day per Department offender that the
Contractor will be reimbursed by the Department for all in -Facility care, including but not
limited to all medical, mental health, dental, food, clothing and housing which are the same or
similar that is provided to Contractor inmates.
Section 1.17 Secretary - means the Secretary of the Department and delegates authorized in
writing to act on the Secretary's behalf.
Article II
TERM OF THE CONTRACT/PAYMENT
Section 2.1 Term. This Contract supersedes all previous oral and written contracts and
agreements between the parties relating to the confinement, care, and treatment of Department
offenders. This Contract commences on January 1, 2016, and continues through December 31,
2018, unless terminated by either party pursuant to this Contract.
Section 2.2 Termination. This Contract may be terminated by either party, without cause,
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upon sixty (60) days written notice to the other party. Not later than 60 days after the receipt or
delivery of a termination notice, the Department agrees to take physical custody of Department
offenders confined at the Facility pursuant to this Contract.
However, if the Department offender is held pursuant to RCW 9.94A.631, the Contractor may
not require the Department to move the Department offender. Additionally, if this contract is
terminated and Department offenders remain detained pursuant to RCW 9.94A.631, then the
Department's per diem will revert to the OFM established rate.
The Contractor and the Department agree to waive the written notice requirement if either
party in its sole discretion, determines there is an immediate threat to public safety, health, or
welfare that requires contract termination. In such cases, both parties agree to provide verbal
and written notice of the termination as soon as possible.
Section 2.3 Termination Due to Non -Appropriation of Funds. The terms of this Contract
are contingent upon sufficient appropriations by the Washington State Legislature to the
Department to pay sums pursuant to this Contract. If the Legislature does not allocate
sufficient appropriations, this Contract shall terminate immediately without penalty and
without the sixty (60) day notice period. The Department is responsible for the services
provided to Department offenders prior to termination and removal of Department offenders,
as prescribed by law.
Section 2.4 Per Diem Billing. The per diem rate is $71.59 per Department offender until
December 31, 2016, effective January 1, 2017, the per deim rate will be $73.74, and effective
January 1, 2018, the per deim will be $75.95. The Contractor agrees to only bill the Department
monthly for the actual bed days used by Department offenders in the preceding month. The
Contractor also agrees that it will not bill the Department for any bed day that is the financial
responsibility of any other jurisdiction, and that it will submit monthly itemized bills to the
Department in an electronic spreadsheet format that includes the offender's name, DOC
number, date of birth, and dates the offender was held by the Contractor under the
Department's authority. If applicable, the Contractor agrees to identify in the monthly bill, any
beds that are being counted toward the day -for -day exchange for any Contractor boarder being
held by the Department in a Department institution.
Section 2.4.1 The Contractor agrees to run all sanctions imposed by the Department
consecutively to all other sanctions and/or sentences imposed by any other jurisdiction, unless a
court order requires them to run concurrently.
Section 2.4.2 The Department's financial responsibilities under this Contract terminate when
the Department takes custody of the Department offender, when the Department's sanction has
been served, or when the Department's hold or detainer is no longer valid, whichever is earlier.
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Article III
RESPONSIBILITIES
Section 3.1 Target Population. Department offenders transferred to the Contractor will be
primarily, but not exclusively, those who are in violation of community supervision
requirements or who are awaiting a hearing on alleged violations, parenting sentencing
alternative violators, and work release violators.
Section 3.2 Offender Housing, Confinement and Sanction time The Contractor agrees to
take into custody, confine and supervise Department offenders in the Facility pursuant to this
Contract. Department offenders may be integrated with the Contractor's inmate population, as
allowed by law, regulation, and ordinance. Placement of Department offenders in the Facility
following this Contract may occur at any time after the beginning of the term of this Contract,
pursuant to this contract.
However, in the absence of a contract, if a community corrections officer arrests or causes the
arrest of an offender pursuant to RCW 9.94A.631, the offender shall be taken into custody,
confined and detained and shall not be released from custody except upon approval pursuant
to a written order by authorized Department staff.
Section 3.2.1 Each party agrees that Department offenders shall serve any Department imposed
sanction time consecutive to all other sentences and to non-DOC confinement, pursuant to RCW
9.94A.171(3), RCW 9.94A.589(2)(a) and RCW 9.94A.505(6), unless a Court of competent
jurisdiction orders otherwise. In the event this occurs, the Contractor agrees to provide the
Department with a copy of the Court's order.
Section 3.2.2 Each party agrees to notify the other in writing any time the Department's
jurisdiction has been tolled, or should be tolled by non-DOC confinement pursuant to RCW
9.94A.171(3) RCW 9.94A.589(2)(a) or RCW 9.94A.505(6).
Section 3.2.3 The Contractor agrees that the Department shall not be financially responsible for
any Department offender during the period the Department offender is serving consecutive
non-DOC confinement.
Section 3.3 Transportation of Department Offenders
Section 3.3.1 The Department agrees to provide or arrange for transportation of
Department offenders to and from the Facility except when the transportation is
determined by Facility staff to be necessary to secure an emergency medical evaluation or
treatment, or when transportation is required to support the orderly operation of the
Facility, in which case the Contractor shall provide the transportation.
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Section 3.3.2 The Contractor agrees to provide transportation, if the Contractor has
transportation, to and from designated sites on its regularly scheduled trips and to assist,
when possible, in the transportation of Department offenders to and from other facilities in
surrounding counties, including placing Department offenders on the Contractor's
transportation during regularly scheduled trips.
Section 3.3.3 The Department agrees to reimburse the Contractor for all reasonable
costs incurred by the Contractor for its transports of Department offenders in response to a
request by the Department, unless the Department offender is transported by the
Contractor during the Contractor's regularly scheduled trip. See Attachment A.
Section 3.3.4 The Department shall be responsible for the transportation of Department
offenders to and from Department institutions. The Department agrees to provide the
Contractor a minimum of 24 hours written notice prior to transporting a Department
offender from the Facility. Nothing in this section precludes the Contractor from waiving
the 24 hour written notice requirement.
Section 3.4 Return of Department Offenders to the Department.
Section 3.4.1 Return of Department offenders to Department. The Department may
demand that a Department offender be returned to Department custody at any time. The
return will be at the Department's expense unless the Department offender is transported
by the Contractor during a Contractor's regularly scheduled trip to the scheduled
destination.
Section 3.4.2 Contractor's Return of Department offenders. The Contractor may
request to return a Department offender to the Department's custody at any time for
documented behavioral or medical/mental health problems that the Contractor is unable to
manage. The Department agrees to accept custody as soon as possible, but not later than
seven days after receiving the Contractor's request. If the Contractor requests the
Department offender's return, and the Department cannot meet the Contractor's
timeframe, then the Contractor may transport the offender to the nearest Department
designated location.
Section 3.4.3 Court's Return of Department Offenders. If a Court of competent
jurisdiction orders a Department offender to be returned to the Department, then the
Department agrees that it will accept custody as soon as possible, but no later than seven
days after receiving notice. The Department shall be responsible for the Department
offender's transportation to the nearest suitable Department designated location, unless the
offender can be transported by the Contractor during the Contractor's regularly -scheduled
trip.
Section 3.5 Return of Department Offender to the Community. Prior to releasing a
Department offender to the community, the Contractor agrees to complete a national "Wants
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and Warrants' check as indicted below, and to notify the Department and any interested
jurisdiction of the Department offender's pending release. The notification shall occur at least
seven business days prior to a Department offender's release to the community due to the
Department offender's completion of a sanction or sentence. In extenuating circumstances, the
notification may occur less than seven business days prior to release, but in no event may it
occur later than 24 hours prior to release. The Department offender may be released to the
community when the Department's sanction has been served, or when the Department's hold
or detainer is no longer valid. See Attachment A.
Section 3.6 jurisdiction. Department offenders placed in the Contractor's custody are under
the Department's jurisdiction. However, upon the Department offender's placement at the
Facility, the Department authorizes the Contractor to assume custody. The Department agrees
to provide the Contractor with documentation of the Contractor's authority to detain the
offender.
Section 3.7 Public Records. Both parties agree to comply with Washington State's Public
Records Act, RCW 42.56.040 through 42.56.570 (act). The act requires each party to make
available for inspection and copying nonexempt "public records." A "public record" includes
any "writing containing information relating to the conduct of government or the performance
of any governmental or proprietary function prepared, owned, used, or retained" by the party
in accord with RCW 42.56.070(1).
Section 3.8 Medical Care. It is the intent of the parties that Department offenders in the
Contractor's custody receive safe, appropriate and cost-effective medical care consistent with
the Department's Offender Health Plan and Attachment B.
Section 3.8.1 Contractor Responsibilities.
3.8.1.1 The Contractor agrees to provide Department offenders in the Facility
care equivalent to the care provided to Contractor inmates. The
Contractor agrees to provide Department offenders 24-hour access to
emergency medical care. The Contractor agrees to provide the most
cost-effective, medically appropriate method of transportation and
security for all Department offenders taken out of the Facility, to in -
county emergent and non -emergent medical appointments. The
Contractor may require Department offenders to pay co -pay fees for
medications.
3.8.1.2 The Contractor agrees to follow the Department's pre -authorization
procedure through the Department's Utilization Management Office for
all extraordinary medically necessary care provided to Department
offenders and for all health care provided to Department offenders
beyond what is normally provided to Contractor's inmates, and for the
use of restricted Formulary and non -Formulary medication(s) for
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Department offenders. The use of Formulary medications requires no
pre -authorization for use, provided the criteria listed. in the Formulary
are met.
3.8.1.3 ONLY the Department's Nurse Desk can authorize the transfer of a
Department offender from the Facility for medical reasons.
3.8.1.4 In an emergency, when pre -authorization is not feasible, the Contractor
agrees to notify the Department, as soon as possible, but not later than
four hours after transporting a Department offender to the nearest
emergency room or other medical facility and before any hospital
admission. The Contractor agrees to be financially responsible for all
health care provided to Department offenders that is not pre -authorized
unless it is both emergent and medically necessary.
3.8.1.5 Following the OHP and consistent with RCW 70.48.130(2), the
Department does not consider experimental or elective procedures to be
medically necessary. The Department will not reimburse for elective or
experimental medical procedures. The Department will not be
responsible for the payment of or for medical care required as a result of
any tort committed by the Contractor, or its employees, or by its agents,
contractors, vendors, or volunteers in the course of their providing
services to Department offenders, or for care which could have
foreseeably been prevented.
3.8.1.6 The Contractor agrees to be financially responsible for all unauthorized,
non -emergent and non -medically necessary health care provided to
Department offenders.
3.8.1.7 The Contractor agrees to be financially responsible for any medical costs
incurred due to the negligent action or inaction of Contractor's
employees.
3.8.1.8 Extraordinary medical care costs may be billed to the Department only if
pre -authorized by the Department.
Section 3.8.2 Department Responsibilities.
3.8.2.1 The Department agrees to be financially responsible for pre -authorized
extraordinary medical care provided by the Contractor to Department
offenders that is consistent with this Contract, the OHP and the
Formulary.
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3.8.2.2 If the Department offender is under the exclusive jurisdiction of the
Department, then the Department may authorize medically necessary
care. However, if it is later determined that another jurisdiction(s) or
entity is financially responsible; then the Department may decline to pay
for part or all of the costs associated with the medically necessary care.
3.8.2.3 The Department agrees to reimburse the Contractor for emergency
medical costs incurred by a Department offender under the conditions of
this Contract. Emergency medical care costs may include a facility fee,
physician services, labs and x-rays. The Department is not obligated to
reimburse the Contractor for medical care or treatment provided to a
Department offender without the Department's pre -authorization in a
nonemergency, or without the notice required by paragraph 3.8.1.4 in
emergency situations.
3.8.2.4 The Department may, at its option, request that the Contractor return a
Department offender to the Department's custody for medical reasons.
The Department's medical financial responsibilities under this Contract
terminate when the Department takes custody of the offender, when the
Department's sanction has been served, or when the Department's hold
or detainer is no longer valid, whichever is earlier.
3.8.2.5 The Department at its sole discretion may provide Department offenders
prescription medications, or reimburse the Contractor for prescription
medications that the Contractor provides, as long as the Contractor -
provided prescription medications are consistent with the Offender
Health Plan and the Formulary. Restricted Formulary and non -
Formulary medications must be pre -authorized by the Department's
Utilization Management Office. See Attachment B.
Section 3.8.3 Safe Transfer of Care.
3.8.3.1 HIPAA - Both parties agree to follow the Health Insurance
Portability and Accountability Act of 1996 (HIPAA). HIPPA protects the
privacy of individually identifiable protected health information. It
allows the exchange of this information between the Department and the
Contractor for the purpose of billing and payment. This allows the
Contractor to provide the Department with information documenting
the Contractor's treatment activities so that the Contractor can receive
reimbursement under this Contract for costs of health care provided to
Department offenders. See CFR 45 S 164.506. HIPPA also clarifies the
standard for use and disclosure for correctional institutions and other
law enforcement custodial situations in CFR 45 � 164.512.
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3.8.3.2 The Contractor agrees to consult with a registered nurse at the receiving
facility and/or the Department's Utilization Management Office prior to
transferring a Department offender for medical reasons. "Transferring,"
as used in this section, includes moving the Department offender into
the Contractor's medical unit within the Facility.
3.8.3.3 The Contractor also agrees to consult telephonically with the medical
staff at any facility receiving the Department offender and agrees to
transport, with the Department offender, any applicable medical
records, current care instructions, and all appropriately labeled
medications. The medical record shall at a minimum include the
Department offender's name, DOC number, date of birth, any known
allergies, current medication list, and description of current medical
problem(s), the Facility medical care previously provided, and the
Facility medical staff contact information.
3.8.3.4 The Department agrees to transport, with the Department offender, any
applicable medical records, current care instructions, and all
appropriately labeled medications. The medical record shall at a
minimum include the Department offender's name, DOC number, date
of birth, any known allergies, current medication list and description of
current medical problem(s), the Facility medical care previously
provided, and the Department's institutional medical staff contact
information.
Section 3.8.4 Medical Care Utilization Review. The Contractor agrees to allow the
Department and its agents to conduct concurrent and retrospective utilization audits and
reviews of any and all medical services provided to Department offenders. The Contractor
agrees that any and all of its medical service contracts will include authorization for the
Department's concurrent and retrospective utilization audits and reviews of any and all
medical services provided to Department offenders.
Section 3.8.5 Medical Billing. Contractor costs incurred for a Department offender's
medical care not included in the per deim will be reimbursed by the Department consistent
with this Contract and Attachment B.
The Contractor agrees to electronically send itemized monthly bills to the Department at:
DOCHOMedicalRAB@DOC 1. WA. GOV.
The itemized reimbursement claims must contain the Department offender's name and
DOC number and attached supporting documentation of the service provided that
includes the date(s) of service, the name of the practitioner who ordered the service, details
of the service/item(s) provided, the prescriptions(s) provided, the facility(s) that provided
the service(s), and a copy of any health care claims paid to off -site providers.
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The Contractor agrees to submit itemized billing statements electronically to the
Department for reimbursement and data collection purposes. If billings received do not
contain the detailed information or supporting documents required, they will be returned
to the Contractor and not processed.
The Contractor agrees to submit itemized bills for medical services no later than six months
after the date of service. If medical or pharmaceutical bills are received 365 days or more
after the date of service the Department may decline to reimburse the Contractor for
those bills.
Section 3.9 Notification of Release Date. The Department agrees to calculate a Department
offender's release date and to notify the Contractor, in writing, of the Department offender's
release date from a Department imposed sanction. The Contractor will not release a
Department offender unless the Department's sanction has been served, or when the
Department's hold or detainer is no longer valid.
Section 3.10 Contract Coordinator. Each party agrees to identify a coordinator who is
responsible for administering the Contract on behalf of that party. Should the coordinator be
absent for an extended period of time, the coordinator shall arrange for, and notify the other
party in writing of, the alternate contact person during the coordinator's absence. The DOC
Contract Coordinator's contact information is provided in Attachment A.
Section 3.11 Facility Space for Violation Hearings and Reviews. The Contractor agrees to
provide Department staff and officers suitable facilities for conducting Department offender
hearings and reviews Monday through Friday during normal business hours and at other times
upon written notice.
The Contractor will provide a room with sufficient confidential space to safely and efficiently
conduct Department offender hearings and reviews. Sufficient space means that the room
provided will allow all participants to hear the proceedings and must be of a size sufficient to
accommodate at least three sitting people and must be equipped with overhead lighting, at least
one electrical power/outlet, a desk, three chairs, and a working telephone with a line able to call
local and long distance telephone numbers outside the Facility.
Where possible the Contractor agrees to provide a means for contacting the Contractor during
the hearing. If a "panic button" or other method is not available, the Contractor agrees to ensure
Department offenders remain restrained during Department hearings and reviews.
Section 3.12 Inspections. The Contractor agrees to allow the Department and its agents to
inspect and audit the Facility(s) with or without advance notice. The inspection/audit may
include, but is not limited to: reviewing holding and detaining facilities, expense reports, and
Department offender medical records and interviewing Department offenders.
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Section 3.13 Offender Programs. Department offenders will have the same access to
programs provided to Contractor inmates housed in the Facility. Should the Department elect
to provide additional programs for Department offenders at the Department's expense, the
Contractor agrees to provide workspace to conduct those programs, provided that such space is
available and not being used by the Contractor.
Section 3.14 Orientation. Upon a Department offender's arrival at the Facility, the Contractor
agrees to fingerprint, conduct an NCIC check and provide an orientation for the Department
offender in the same manner as for a Contractor inmate. This orientation must include the
Facility's: 1) requirements for work; 2) Facility rules and disciplinary procedures; 3) medical
care availability; and 4) visitation rules.
The Department will advise Department offenders of the requirement to follow the rules of the
Facility.
Section 3.15 Clothing.
Section 3.15.1 Clothing and bedding for Department offenders will be provided and
maintained in accordance with the Facility's policies.
Section 3.15.2 The Contractor agrees to provide work clothing and equipment
appropriate to a Department offender's assignment to the same extent as provided to
Contractor inmates.
Section 3.15.3 The Contractor agrees to furnish Department offenders with climate
appropriate outerwear to the same extent as provided to Contractor inmates.
Section 3.15.4 Department offenders will be released in the clothing in which they
arrived or in Department -provided apparel.
Section 3.16 Transferable Items. Each party agrees to provide the other with a list of
allowable items that may be transferred with a Department offender.
Section3.17 Compensation for Work. The Contractor agrees to provide Department
offenders who participate in Contractor employment the same reimbursement, if any, as
provided to Contractor inmates performing similar work.
Section 3.18 Discipline. The Contractor may discipline Department offenders in accordance
with the Contractor's rules and disciplinary procedures. The Contractor agrees to notify the
Department as soon as possible but not later than 72 hours after disciplining a Department
offender or after a referral for criminal charges. In such cases, the Department reserves the right
to determine if the Department offender's misconduct should also be addressed through the
Department's violation and hearing processes.
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The Contractor reserves the right to refer a Department offender's misconduct for new criminal
charges and the right to move Department offenders to more secure housing within the Facility
consistent with the Contractor's policies, procedures and prudent facility management
practices. The Contractor may require the Department to retake custody of any Department
offender whose behavior requires segregated or protective housing pursuant to this Contract.
The Department may request a Department offender be returned to the Department if the
Department offender's behavior or health requires segregated or protective housing pursuant to
this Contract.
Section 3.19 Facility Operations. The Contractor agrees to manage Department offenders
consistent with the management of Contractor inmates and in accordance with the law. The
Contractor agrees to maintain staffing levels at the Facility in sufficient numbers and rank to
maintain the safety of the public, staff, Contractor inmates, and Department offenders and to
reasonably carry out the provisions of this Contract.
Section 3.20 Religious Opportunity. The Contractor agrees to provide Department offenders
the same space and opportunity for religious services as provided to Contractor inmates.
Section 3.21 Telephone. The Contractor agrees to provide Department offenders access to
telephone services consistent with telephone services provided to Contractor inmates.
Section 3.22 Commissary and Mail. The Contractor agrees to provide Department offenders
commissary and mail services consistent with commissary and mail services provided to
Contractor inmates.
Section 3.23 Offender Funds. The Contractor agrees to administer Department offender
funds consistent with the fund administration provided to Contractor inmates. If, by mutual
Contract, the Contractor agrees to house Department offenders who are non -violators, the
Contractor then agrees to administer Department offender funds to include the appropriate
accounting process to accommodate statutorily mandated deductions.
Section 3.24 Visitation. The Contractor agrees to provide Department offenders visitation
opportunities consistent with those that are provided to Contractor inmates.
Section 3.25 Grievance Procedures. The Contractor agrees to handle initial Department
offender grievances consistent with Contractor inmate grievance procedures. The Department
agrees to handle appeals or additional reviews of Department offender grievances at the request
of the Contractor.
Section 3.26 Access to Courts. Contractor agrees to provide Department offenders in
Contractor's custody under this Contract meaningful access to the courts through: (a) the use of
court appointed attorneys to satisfy their Sixth Amendment right to counsel, (b) access to
contracted attorneys provided by the Department, and/or (c) access to legal resource materials
at the Facility. The Contractor also agrees to provide Department offenders opportunity to
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access legal materials at the Facility or to access the Department offender's attorney in
accordance with security and operating needs and consistent with access granted to Contractor
inmates.
Section 3.27 Death of an Offender. The Contractor agrees to immediately notify the Contract
Coordinator by phone of any Department offender's death. See Attachment A. The Contractor
also agrees that the Department offender's death shall be reviewed by the coroner of the local
jurisdiction pursuant Contractor's policies and procedures. The Contractor also agrees to
provide the Department certified copies of the Department offender's death certificate, autopsy
report, file and medical records.
Section 3.28 Escape of an Offender. The Contractor agrees to immediately notify the
Contract Coordinator by phone if a Department offender escapes. See Attachment A. The
Contractor also agrees to immediately notify all local law enforcement agencies.
Section 3.29 Non -Department Holds. The Contractor agrees to immediately notify the
Department of all non -Department holds if and when non -Department holds are placed on
Department offenders or when non -Department holds are closed or removed from Department
offenders as detailed in Attachment A.
3.29.1 The Contractor agrees to not transfer Department offenders to another
confinement facility pursuant to a non -Department hold until the Department's sanction
has been served, or the Department's hold or detainer is no longer valid.
3.29.2 The Contractor agrees not to transfer Department offenders detained in the
Facility to another confinement facility or Department institution pursuant to a non -
Department hold unless the Contractor has first obtained authorization from the
Violator Desk, the after -business Duty Officer, or the Contract Coordinator as detailed in
Attachment A.
3.29.3 The Department will not be financially responsible for any per diem or medical
costs accrued during time spent pursuant to a non -Department hold, other than costs
accrued during a sanction imposed by the Department.
Article IV
CONTRACTOR EMPLOYEES
Section 4.1 Independent Contractor. Each party agrees to perform its duties hereunder as
an independent contractor and not as an employee. Neither the Contractor nor any agent or
employee of the Contractor shall be deemed to be an agent or employee of the Department.
Neither the Department nor any agent or employee of the Department shall be deemed to be an
agent or employee of the Contractor. The Contractor agrees to pay, when due, all required
employment taxes and income tax withholding including all Federal and State income tax and
local head tax on any monies paid pursuant to this Contract. Neither the Contractor nor the
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Department shall have authorization, express or implied to bind the other to any Contracts,
liability or understanding except as expressly set forth herein.
Section 4.2 Personnel. The Contractor agrees to retain sufficient personnel to deliver 24-hour
care and supervision to Department offenders, consistent with Contractor's policies and the
governing laws, as well as administrative and support service personnel for the overall
operation of the Facility. The Contractor agrees to subject all applicants to a thorough
background check prior to their employment at the Facility.
Section 4.3 Training. Each Party agrees to train its employees in accordance with its own
policies and the law. Each Party also agrees to be responsible for all claims, damages, liability
and court awards (including costs, expenses and attorney fees) incurred against itself as a result
of any action or omission of its own employees, agents, subcontractors or assignees incurred in
connection with the training.
Article V
PREA COMPLIANCE
Section 5.1 Compliance. The Contractor agrees to maintain zero tolerance toward all forms of
sexual abuse and sexual harassment and to ensure that all of the Contractor's employees,
vendors and volunteers who have contact with Department offenders comply with all federal
and state laws regarding sexual misconduct, including but not limited to:
Section 5.1.1 The Prison Rape Elimination Act of 2003 (PREA);
Section 5.1.2 The standards for adult prisons and jails or community confinement facilities,
whichever is applicable, as promulgated by the United States Attorney,
Section 5.1.3 RCW 72.09.225 or RCW 13.40.570, regarding sexual misconduct by state
employees, contractors;
Section 5.1.4 RCW 9A.44.010, regarding definitions,
Section 5.1.5 RCW 9A.44.160, regarding custodial sexual misconduct in the first degree; and,
Section 5.1.6 RCW 9A.44.170, regarding custodial sexual misconduct in the second degree.
Section 5.2 Monitoring. The Contractor agrees to provide to the Department documented
compliance with the federal PREA standards, and to allow the Department to monitor the
Facility's compliance.
Section 5.2.1 Monitoring may include, but is not limited to: site visits, access to facility data, and
review of applicable documentation.
Section 5.2.2 The Department may terminate this Contract should the Contractor fail to provide
documentation that demonstrates that the Contractor is actively and effectively working toward
and is making substantive progress toward achieving compliance or should the Contractor fail
to maintain PREA compliance between auditing periods, after being given a reasonable
opportunity to cure.
Section 5.3 Termination. The Department may terminate this Contract should Contractor elect
to discontinue pursuit of PREA compliance or should the Contractor be found in
State of Washington K9419(3) Page 15 of 25
Department of Corrections 158362
noncompliance through a PREA audit and fail to cure such noncompliance within the identified
time -frames or should the Contractor be found to be in egregious violation of PREA.
Article VI
INDEMNIFICATION
Section 6. Indemnification Each party agrees to be responsible for the negligent acts or
omissions of its own staff. Each party agrees to defend and indemnify the other party and its
elected and appointed officials, officers, employees and agents against all claims, losses,
damages, suits and expenses, including reasonable attorneys' feesand costs, to the extent they
arise out of, or result from, the performance of this Contract by the indemnitor or its elected or
appointed officials, officers, employees and agents. The indemnitor's duty to defend and
indemnify extends to, but is not limited to, claims by the elected or appointed officials, officers,
employees or agents of the indemnitor or of any contractor or subcontractor of indemnitor. The
indemnitor waives its immunity under Title 51(Industrial Insurance) of the Revised Code of
Washington solely for the purposes of this provision and acknowledges that this waiver was
mutually negotiated. This provision shall survive the expiration or termination of this Contract,
Article VII
MISCELLANEOUS
Section 7.1 Existing State Law. This Contract shall not be construed to alter the legal
responsibilities of the Contractor or the Department with regard to the legal and fiscal
responsibility for confinement, care, and treatment of Department offenders under state law.
Section 7.2 Disputes. Disputes between the parties arising out of this Contract may be
submitted to arbitration if the parties are unable to resolve them through conference. No
disputes may be submitted to arbitration without the consent of both parties. Nothing in this
section is intended to limit either party's access to any and all courts of law of this state or
country.
Section 7.3 Equal Employment Opportunity. The parties ascribe to the principles of equal
employment opportunity. Neither is responsible for ensuring that the other is in compliance
with equal employment statutes or policies.
Section 7.4 Invalidity and Severability. To the extent that this Contract may be executed
and performance of the obligations of the parties may be accomplished within the intent of the
Contract, the terms of this Contract are several. Should any term or provision of this Contract be
declared invalid or become inoperative for any reason, such invalidity or failure shall not affect
the validity of any other term or provision of this Contract. In the event that any provision of
this Contract is held invalid, that provision shall be null and void. However, the validity of the
State of Washington K9419(3) Page 16 of 25
Department of Corrections 158362
remaining provisions of the Contract shall not be affected thereby.
Section 7.5 Jurisdiction and Venue. The laws of the State of Washington and the rules and
regulations issued pursuant to them shall be applied in the interpretation, execution and
enforcement of this Contract. Venue for any legal action related to the performance or
interpretation of this Contract shall be in the Superior Court in Thurston County, Washington.
Section 7.6 Scope of Contract. This Contract and any appendices or exhibits to it incorporate
all the contracts, covenants, and understandings between the parties. No prior contract or
understandings, verbal or otherwise, of the parties or their agents shall be valid or enforceable
unless embodied in this Contract. This Contract shall not be altered, changed, or amended
except by mutual consent of the parties in writing.
Section 7.7 Compliance with Applicable Laws. The parties agree at all times during the
performance of their obligations of this Contract to strictly adhere to all applicable federal and
state laws and regulations.
Section 7.8 Audit. At no additional cost, all records relating to the Contractor's performance
under this Contract shall be subject at all reasonable times to inspection, review, and audit by
the Department, the Office of the State Auditor, and federal and state officials so authorized by
law, in order to monitor and evaluate performance, compliance, and quality assurance under
this Contract. The Contractor shall provide access to its facilities for this purpose. Any
overpayments discovered in the course of such audits, after notice to the Contractor, may be
withheld from future payments.
IN WITNESS WHEREOF, the undersigned duly authorized officers have subscribed
their names on behalf of the State of Washington and the Contractor.
JEFFERSON COUNTY
v rCl
David Sanko, Sheriff DATE
BOARD OF COMMISSIONERS
JEFFE CO , WASHINGTON
66
David Sullivan, Ghaim an DATE
(�& t�L44 & ,
Phil Johnson, Commissioner DATE
STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS
Jo R Nispel, Contract Administrator
DATE
Approved by:
The Office of the Attorney
General on November 4, 2015.
State of Washington K9419(3) Page 17 of 25
Department of Corrections 158362
Kathleen Kler, Commissioner DATE
ATTEST (Clerk):
&- --, Z4:�,
cli-C Oyhs//�,
Erin Lundgren DATE
Approved as to form by:
Contractor's Attorney '1DATE
State of Washington K9419(3) Page 18 of 25
Department of Corrections 158362
Attachment A
DOC Contact Information
Violator Medical Issues
DOC Nurse Desk-24/7
• Pre -Authorization for
• 360-725-8733
extraordinary medical expenses
Additional contact during business hours:
• Pre -Authorization for non-
• NurseDesk@docl.wa.g_ov
Formulary medications
• Fax: 360-586-9060
• Report of emergent offender
medical issue
Violator Issues
DOC Violator Desk
• To request a transfer of violator
Monday -Friday (except Holidays): 7:00 am-5:00 pm
• Notification of additional non-
• 1-855-584-6528
DOC sentence/sanction
• Violatordesk@doc.wa.gov
confinement
• When calling outside of hours listed call the DOC
• Notification of violator
Warrants Desk and ask to speak to the CCD Section
discipline/new charges
Duty Officer.
• Notification of any non- DOC
detainers/ holds
DOC Secretary Warrant
DOC Warrants Desk-24/7
• 360-725-8888
Concerns after normal business hours
DOC Warrants Desk-24/7
For example: offenders under DOC
Warrants Desk zvill refer to the appropriate Duty Officer
supervision or issues related to DOC
• 360-725-8888
staff or DOC eauipment
Violator Medical Billing Medical Disbursement Unit
• Requests for reimbursement for • DOCHOMedicalRAB@docl.wa.gov
medical care not included in the • 360-725-8298
offender base rate. • Fax: 360-586-1320
DOC Contract Coordinator Dianne Ashlock
• Contract concerns/issues Monday -Friday (except Holidays): 8:00 am-5:00 pm
• Death of a Violator • Work 360-725-8315
• Violator Escape • After hours/holidays 360-507-6040
• dianne.ashlock@doc.wa.gov
Last updated 8/11/2015
State of Washington K9419(3) Page 19 of 25
Department of Corrections 158362
Attachment B
Pre -authorization and Medical Billing Instructions
The County, City, or Tribal entity (hereinafter Contractor) must obtain pre -authorization
through the Department's Utilization Management Office for all health care beyond what is
normally provided to Contractor's inmates. This includes, but is not limited to, notification of
Department offenders who _are on specialty/high cost medications for long-term or chronic
conditions such as Hepatitis C, HIV, Multiple Sclerosis or any other condition that requires the
consistent administration of medications during the Department offenders confinement.
In the case of an emergency, when pre -authorization is not feasible, the Contractor must notify
the Department's Utilization Management Office as soon as possible, but no later than 4 hours
after transporting the Department Offender to an emergency room or other medical facility and
before any hospital admission.
The following information must be included with notifications:
• The date and time the Department offender left Contractor's facility because of the
medical event;
• The name of the hospital or medical facility;
• The medical issue/reason for trip; and,
• The date and time the offender returned to Contractor's facility, if applicable.
Please note: If ANY hospitalization of a Department offender results in an inpatient event then
the Department, if properly notified, will apply for Medicaid coverage under the Affordable
Care Act and the Contractor will not be billed for qualifying services. However, the Contractor
must notify the Department of the hospitalization and follow the emergency notification and
pre -authorization process so that a Medicaid application can be initiated for the event. The
Department must open a claim within 90 days of the date of service.
The Department is not obligated to reimburse the Contractor for medical care or treatment
provided to a Department offender without the Department's pre -authorization or notification
within the 4 hour timeframe specified in the contract.
Pre -authorization requests for extraordinary medical care, including pertinent medical records,
and other supporting documentation, must be faxed to the Department's Utilization
Management Office at (360) 586-9060.
The Department's Utilization Management Office is available via telephone to assist Contractor
24 hours a day and 7 days per week.
State of Washington K9419(3) Page 20 of 25
Department of Corrections 158362
• From 8 a.m. - 4:30 p.m. Monday — Friday (except holidays), the Nurse Desk is available
at NurseDesk@docl.wa.gov or (360) 725-8733.
• After normal business hours and during holidays, please call (360) 725-8733. The call is
forwarded to the on -call UM Nurse. Emails may not be returned until the next business
day.
Denials - If the Department denies the authorization for extraordinary medical care,
Contractor(s) may appeal the Department's decision by submitting a written request with the
supporting documentation to the Department's Utilization Management Office at
NurseDesk@docl .wa.gov.
Pharmaceuticals and Non -Formulary Requests
The Department may reimburse for prescription medications that are consistent with the
Offender Health Plan and Formulary. Restricted formulary and non -Formulary medication
must be pre -authorized by submitting a request to the Department's Utilization Management
Office either via email at NurseDesk@docl.wa.gov or fax at 360-586-9060. The non -formulary
request (NFR form is available online at:
http://www.doc.wa.gov/family/offenderlffe/docs/lDOC13-091.12df .
Formulary medications are medically necessary medications that require no further Department
approval for use, provided the criteria listed in the Department's Formulary are met. .
Preauthorization —Restricted Formulary and non -Formulary medications maybe prescribed
however, the Department will only authorize these medications if the specific criteria necessary
for approval are met. Medications in this category require preauthorization by the
Department's Utilization Management Office to be considered for reimbursement.
When a Contractor determines that the administration of a restricted Formulary or a non -
Formulary medication is medically necessary for the continuous management of a significant
medical or mental health condition, the Contractor should proceed based on his/her
professional clinical judgment. However, to be considered for reimbursement, a restricted
Formulary/non-Formulary medication request must be approved by the Department's
Utilization Management Office as soon as feasible, but not later than 3 days after beginning the
medication.
Denials - If the Department denies the request to use restricted Formulary medication and/or
non -Formulary medication, the Contractor may still be reimbursed for medications
administered to a Department offender while awaiting the Department's decision on the
State of Washington K9419(3) Page 21 of 25
Department of Corrections 158362
Contractor's appeal of a Department denial for reimbursement by submitting a written request
and any supporting documentation to the Department's Utilization Management Office.
Medical Billing
It is the responsibility of the Contractor to process payment for all bills prior to sending them to
the Department for reimbursement. However, if the Contractor is unable to make payment for
direct billings, the Contractor may send a written request to the Department to process payment
on the behalf of the Contractor. Requests may be submitted via fax (360) 586-1320 or via email to
DOCHOMedicalRAB@DOCLWA.GOV. Contractors must include a copy of the original
medical bill with the request.
The Department will respond to the Contractor's written request for assistance with payment
of a direct billing(s) not later than 7 business days of receipt. Contractors shall instruct the
billing entity to NOT send a medical bill directs to the Department.
Contractors shall submit monthly medical billings electronically to the Department's Medical
Disbursement Unit at DOCHOMedicalRAB@DOCI.WA.GOV. Monthly itemized invoices for
services provided onsite by the Contractor should include the previous month's services.
Contractors must submit billings for offsite services within 30 days of the date of service.
The Department understands that occasionally a monthly invoice may include medical bills
from the previous month(s). However, in an effort to ensure an efficient and accurate billing
process, Contractors will submit bills one month at a time, whenever possible.
Itemized billing statements must be submitted following the format of the DOC's Medical
Billing Reimbursement Form, Attachment C, with the supporting documentation attached,
when applicable. Incomplete or missing data or supporting documentation may result in delays
or denial of payment.
Contractors unable to submit billing via email, must fax bills to:
Department of Corrections
Medical Disbursement Unit
Fax: (360) 586-1320
Monthly billings must include:
• A coversheet with all pertinent details including:
(1) The medical facility name, the medical facility's Federal Tax ID number, including
the name of the contact at the medical facility, the medical facility's contact's phone
number, and either an email or fax number;
(2) The total amount being billed;
(3) The month, date and year of service;
State of Washington K9419(3) Page 22 of 25
Department of Corrections 158362
(4) The contact information for the Contractor's billing staff (including a phone number
and an email address or fax number); and,
(5) The address for where to submit the payment, an invoice number (this is the
Contractor's internal invoice tracking number).
• Any itemized charges must include:
(1) The name of the Department offender;
(2) The Department offender's DOC# and DOB;
(3) The reason for the charges; and,
(4) The total amount of the charges.
Note: If the Contractor is requesting reimbursement for services paid to an onsite or offsite
medical provider(s), a copy of the original healthcare claim form paid by the Contractor must
also be included.
• Supporting documentation including verification of the Department's detainer/hold; any
authorizations from the Utilization Management Office; all Health Insurance Claim
Forms, including those that are needed for medical insurance claims, i.e. the CMS 1500
or the UB-04; and, invoices from community providers showing what was billed
including the documentation of what the Contractor paid.
o When Contractor is requesting reimbursement for medications Contractor must
also provide a copy of the original pharmacy bill to include the Department
offender's name, the medication name, the dosage and quantity provided and
the amount Contractor previously paid for the medication(s).
Credits for returned prescriptions - Contractors wanting credits for returned
medications, must document those "credits' following the supporting documentation
guidelines with clear demarcation as a CREDIT.
Once the Department has completed its' medical bill verification process and is ready to process
payment, the Contractor will be notified by email or fax of any denials or credits.
For billing questions or concerns, please email DOCHOMedicalRAB@DOCI.WA.GOV.
HIPAA
HIPAA -The Health Insurance Portability and Accountability Act of 1996 (HIPAA) protects the
privacy of individually identifiable, protected health information.
This law allows for the exchange of this information between the Department and the
Contractor for the purpose of billing and payment which allows the Contractor to provide the
required back-up documentation regarding the Department offender's health information and
State of Washington K9419(3) Page 23 of 25
Department of Corrections 158362
treatment activities for support of payment purposes (See CFR 45 g 164.506). HIPPA also
clarifies the standard for use and disclosure for correctional institutions and other law
enforcement custodial situations in CFR 45 $164.512.
State of Washington K9419(3) Page 24 of 25
Department of Corrections 158362
J
Attachment C
(County/City/Tribal) Jail
(Street Address)
(Address) (Phone number)
Tail Bed Reimbursement Form
Offender Housing Invoice BILL TO: WA State Department of Corrections
(Month) 2015 Attn: Violator Desk
Total Amount ($00.00) PO Box 41149
Olympia, WA 98504
(360)725-8620
.Daily Bed Day Rate: $65.00 DOCViolatorbedbillings@DOCI.WA.GOV
Bn
Amount
P-6
f
. t
Doe, Jane
1237456
01/15/89
7/19/2015
7121/2015
2
$130.0—0
Smith, Johnny
02/26/62
7/8/2015
7/20/2015
12
$780.00
_.
ou3tty')Bo`ardeT
- �>.
.4. __-•
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..,.: - ..:3''"5., .ss .0
c-•r,
. ,
Jahnsen, Doe
555555
1 10/31/92
08/01/15
08/01/15
1
-$65.00
TOTAL
1
113
$845.00
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State of Washington
Department of Corrections
K9419 (3)
Page 25 of 25
158362
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
FROM: Steve Richmond, JCSO Jail Superintendent
DATE: Tuesday August 2, 2016
SUBJECT: Housing of DOC Inmates
STATEMENT OF ISSUE: The Jefferson County Jail currently has a
contract (K9419) with DOC to house DOC offenders at our facility. This
contract extension increasing the daily rate DOC will pay to $71.59 per day
and provides for an automatic yearly increase of 3% over the term of the
contract.
FISCAL IMPACT: DOC inmates average apyrox. 20 bed dates per month.
RECOMMENDATION: Approve and sign by BoCC.
REVIEWED BY'
t
4ou2nty A istrator
Date
' i CONTRACT REVIEW FORM
CONTRACT WITH: Department of Corrections
CONTRACT FOR: Housing of DOC Offenders TERM 1 1/ 16 12731 f 18 .
il/&//(,
COUNTY DEPARTMENT:
For More Information Contact:
Contact Phone #:
RETURN TO:
m
Sheriff's Office - Corrections
AP
Steve Richmond
Ext. 734
3 i
RETURN BY: As soon as possible A
AMOUNT: $15,000 est. yearly, $71.64per day PROCESS:
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Step 1: REVIEW BY
Review by:
Date Reviewed:
APPROVED FORM
Comments
Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ - _
x Other — Renewal of Existing -
Contract
-211��
Returned for revision (See Comments)
Step 2: REVIEW BY PROSECUTING TT RN�
Review by: L ��
Date Reviewed: br
APPROVED AS TO FORM Returned for revision (See Comments)
Comments
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO
RISK MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF .
ORIGINALS
Step S: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 6 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 4:40 p.m TUESDAY for the following Monday's agenda.