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HomeMy WebLinkAbout02 PORT LUDLOW TRAILS LTAC 20261 | Page 2026 REQUEST FOR PROPOSAL PACKET LODGING TAX/TOURISM PROMOTION This packet is for the 2026 TOURISM PROMOTION SERVICE PROPOSALS to be funded by the Jefferson County Lodging Tax. Under Jefferson County guidelines, you must be a NON- PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County Lodging Tax. The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed proposals that include all of the requested information and documents, and that are submitted by the deadline: WEDNESDAY, SEPTEMBER 10, 2025 by 4:30 P.M. 2026 Proposal Guidelines: Tourism Promotion Activities The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from government agencies and non-profit organizations for tourism promotion to be provided during calendar year 2026 and paid for from the County’s lodging tax fund. The Committee will make recommendations to the Jefferson County Commissioners within one month following the proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County Commissioners. Proposals from government agencies or non-profit organizations are to be for tourism promotion during calendar year 2026. Please refer to Section 1 of this packet for examples of eligible tourism promotion activities for this funding round. At the time of implementation, tourism related activities within proposals must comply with federal, state, and county laws and requirements, including county Public Health direction. NOTE: Jefferson County may not use public funds in any way that can be construed as a gift to an individual or organization. Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by LTAC. To be considered, a fully completed and signed digital application (digital signatures acceptable) must be received at afmcknight@co.jefferson.wa.us by the deadline listed above. All applications must be submitted as a signal digital application in a one PDF file attached to an email. If you need assistance combining multiple documents into a single PDF document, please contact our office. All documents filed with the County are public records, potentially eligible for release. Jefferson County is committed to the non-discriminatory treatment of all Persons in the employment and delivery of services and resources. RECEIVED 09/05/25 Page 1 of 28 2 | Page 2026 Proposal Checklist for Tourism Promotion Activities Organization Name: Event Name, if different: Proposed Contract Amount: $ 501(c)(3) (6) WA UBI Number: EIN Number: Proposals should completely address the questions, and all requested supplemental information should be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: Signed and Dated Proposal Checklist for Tourism Promotion Activities. Declaration of capital expenditures and operations, if applicable (Attachment A). Proof of liability insurance (Attachment B) Section 1 - Itemized list of proposed services and estimated costs. Section 2 - Proposal Questions. Section 3 - Proposed 2026 promotion, facility, event or activity budget. Section 3 - 2025 organizational budget and year-to-date income and expense statement(s). Section 3 - List of names and addresses of the organization’s current Board of Directors. Name and contact information for event chairperson, if applicable. Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator’s Office, to Adiel McKnight @ afmcknight@co.jefferson.wa.us by WEDNESDAY, SEPTEMBER 10, 2025 by 4:30 p.m. (Secure and approved file transfer links are acceptable to accommodate large file sizes if needed.) Documents submitted to the County are public records, potentially eligible for release. Port Ludlow Trails Committee of Port Ludlow Village Council x Printing and distribution of updated Hiking/Biking Trail Maps x7,500 601-981-503 91-2000400 X X X X X X X X RECEIVED 09/05/25 Page 2 of 28 3 | Page 2026 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: WEDNESDAY, SEPTEMBER 10, 2025 AT 4:30 P.M. Electronically to Email Address: afmcknight@co.jefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name: Organization Address: Contact Name: Contact Address: Day Phone: Evening or Cell Phone: E-Mail Address: Facility/Event: (if applicable) Total Lodging Tax Request: $______________________ Estimated 2026 org. operating budget: (Incl. Lodging Tax funds) $______________________ If asking for funds for a specific event, list other cash funding sources and dollar amounts budgeted for this project. Note: This section is only due for specific event and festival funding requests. Dollar Amount Total Project Revenue Budget: $ Did your organization receive Lodging Tax Funds from the County in 2025? Yes No I understand that if my organization’s proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: Date: Print Name and Title: Port Ludlow Trails Committee of Port Ludlow Village Council PO Box 65012 Port Ludlow, WA 98365 Larry Scott 262 Eagle Ridge Drive Port Hadlock, WA 98339 360-531-4999 360-531-4999 (c) 360-437-9299 (h) mclgscott21@gmail.com N/A 7,500 11,500 Larry Scott--Chair PLVC Trails Committee 5 September 2025 x RECEIVED 09/05/25 Page 3 of 28 1. Itemized List of Proposed Tourism Promo�on Services 30,000 copies of the updated hiking and biking maps iden�fying the over 32 miles of Trails in Port Ludlow. Prin�ng costs--$7,500 Distribu�on costs--$0-Done by volunteers Map design & development costs--$0-Done by volunteers The new maps will promote Port Ludlow as "A Destination Hiking Village" Distribu�on will be to: Jefferson Co. Visitor Center, mul�ple PL Realtors, PL Inn, PL Yacht Club (requested), local Air BnB management (requested), American Volkswalk Associa�on (AVA-- Interna�onal Hiking Organiza�on--PL hosted in 2022 & 2023), and various hiking organiza�ons in Kitsap and Clallam Coun�es. The trails on these maps will also expand on the already iden�fied PL trails as seen on Google Maps and the All Trails websites. The updated maps will include the newest Trails on each side of Ludlow Creek. These trails (McCormick Rail Trail & Creek View Loop) include sea�ng/res�ng benches, interpre�ve signs, and mul�ple overviews of Ludlow Creek & Ludlow Falls. They are an extension of the PL Interpre�ve Trail which is listed in the statewide Washington Trail Associa�on (WTA) publica�on. Update requests with WTA will follow to iden�fy new routes per the updated map publica�on. The updated maps will also include other addi�onal new trails-- Springboard Trail showcasing massive springboard stumps from original logging opera�ons, Oak Bay Trail extension connec�ng to the tradi�onal Around the Bay Trail via the newly developed PL Historical Cemetery. Both of these new trails include specific points of interest for visi�ng tourist hikers. RECEIVED 09/05/25 Page 4 of 28 2. Proposal Ques�ons Please limit your answers to no more than one page for each question. 1.Tell us about your promotion, program, facility, event or activity and why you think it will increase tourists traveling to and staying in Jefferson County. Include a general description of the promotion, program, facility, event or activity including its purpose, history, etc. Port Ludlow is a Destination Hiking Village inviting tourists from Seattle and throughout the Northwest to take part in hiking/biking our trails and also participate in other various outdoor activities of Port Ludlow. Port Ludlow Trails and Natural Resources is a committee under the Port Ludlow Village Council (PLVC) (501c3) nonprofit) with the mission to develop and maintain over thirty miles of trails in the Master Planned Resort of Port Ludlow. The few original trails were established in the late 1990s but have expanded continuously ever since. We are totally dependent on donations, our operating budget each year is $4000 total, with $1000 donated equally by Port Ludlow Associates (PLA), Ludlow Maintenance Commission (LMC), South Bay Community Association (SBCA), and Port Ludlow Village Council (PLVC). These organizations understand how important our trails are for own older community for health and recreation as well as the targeted hikers from outside our community. However, we do have expenses that are more than our operating budget allows, and then we have to apply for donations again for support of essential components of our tourism program. For example, one key site we have in Port Ludlow is our still reviving Historic Cemetery along one of our hiking trails. We recently conducted a Ground Penetration Radar survey to determine grave locations. This survey found 14 graves at a cost of $4500 and while we applied to the State Archaeologist for funding, it was not accepted so because of our limited budget we are required to seek donations and grants. Since our last submission to LTAC in 2022, we have completed an additional five miles of trails. One of these trails, Creek View Loop completes a spectacular viewing experience of Ludlow Creek and connects (to complete a loop) to the McCormick Rail Trail. These trails on each side of Ludlow Creek have multiple seating/resting/observing benches and interpretive signs showcasing Port Ludlow’s history and/or local forestry items of interest. This 2026 LTAC grant application is necessary to update our current base map to include the additional completed trails of the Springboard Trail, Creek View Loop, Interpretive connector, and the Oak Bay Trail extension. Our 2023 map production/distribution was an overwhelming success. We have distributed over 6,500 maps to major and minor lodging services as well as providing maps at four of our trailheads. In addition, 3,000 more maps needed to be printed to support the need until updated maps with the new trails can be provided. An added change in the 2022 initiative was to include the QR code on all of our maps and trail posts for digital access (and to reduce the need for hard copy maps). However, even with the QR code, we needed to distribute thousands of maps to our trailhead locations. We have found that we still need to provide the hard copy maps as many of the visitors do not access the QR code for the trail networks. Most of these trailhead maps are used by tourists unfamiliar with our trails and they are able to take them back to show other non-local hikers the PL Trails. Providing these maps is considered essential to increase the visitors experience when walking, hiking or biking our Port Ludlow Trails. The maps are necessary for the tourist to understand the options that are offered in our diverse trails (and to not get lost). Our trails provide scenic views of Ludlow Falls, Olympic Mountains, Puget Sound, and deep forest. In some cases, three views (or all 4) are provided on one trail, which is rare in the Olympic Peninsula. …. Of special importance to providing these added trails has been the increase in safety with trail access to areas of our community that had no access (for fire response) and to provide an alternative walking area away from the dangerous and busy Oak Bay Road. RECEIVED 09/05/25 Page 5 of 28 2. Proposal Ques�ons 3. How does your promo�on, program, facility or event support one of the Highest Priori�es or Addi�onal Considera�ons listed below under "Other Criteria" (see page 9)? We are the sole provider of these maps in the State of Washington. For visitors/tourists to Port Ludlow, besides providing an in-depth trail guide, this map provides the loca�on of: the Village Center for shopping/meals/fuel, the RV park for rental space, the Marina for water sports and rentals, the Golf Course with its associated green fees, the Port Ludlow Inn for nightly lodging, and for loca�ng neighborhoods/roads. It is not just a Trails Map. It is essen�al to Emergency Services for accessing possible fires or other incidents/accidents in the Port Ludlow community. The map is used by all Home Owner Associa�ons, Port Ludlow Associates, and Port Ludlow residents. Given it is the sole provider of important loca�on data for Port Ludlow, it augments any Google Maps or loca�on services that visitors use. In fact, Google Maps iden�fies some of our Port Ludlow Trails on their detailed magnified maps as well as does the Washington Trails Associa�on (see atachments). Of course, for the PLVC Trails Commitee, the key use of the map is to locate oneself on our trails. The maps provide a “gate” to access not only our trails for outside tourists, but they locate the other key atrac�ons of Port Ludlow. The maps are also used at various different events including when regional hiking clubs meet in Port Ludlow to hike our trails (Kitsap and Clallam County) as well as the American Volks walk Associa�on (AVA part of an Interna�onal Hiking Associa�on) when they come to Port Ludlow (see atachments). RECEIVED 09/05/25 Page 6 of 28 2. Proposal Questions 1. 2. If this is a continuing or reoccurring promotion, program, facility or event, describe your organization's prior activities. If applicable, how is it different than in the past? Yes, this is a continuing promotion. We successfully applied for and received an LTAC Grant for 2023 to produce our hiking/biking maps. We were successful in obligating and completing this project under the LTAC program. However, due to 1. the significantly increased demand for our maps from new residents and tourists, 2. the needed reprint of additional maps, and 3. the additional development of new trails, we need to update our base map to reflect the new trails and increase our stock of available paper maps to meet the demands of lodging services and tourists in this area. The project is different in that all new trails have been added to the map and the Quick Reference codes have been included on the map base as well as on the entries to all of our trails. The requested quantity reflects the recent historical requests for the maps and the great unit price break for economy of scale. RECEIVED 09/05/25 Page 7 of 28 2. Proposal Questions 4. Describe how you intend to market/promote your promo�on, program, facility, event or ac�vity to poten�al tourists who reside outside Jefferson County or traveling more than 50 miles. a. If an event, the date of the event: This is not an individual event but a year-round promotion of our trails and community. Our new trails need to be included in an updated map to ensure our visitor/tourists users know where they are going and where the community services are located. b. The �meline for the tourism promo�on ac�vity you are proposing (e.g. May through July, 2026) Our community Trails promotion for visitor/tourists is year-round but the bulk tourism season will of course be in pleasant hiking weather rather than the 3 months of winter. Hopefully with LTAC support, publication and distribution will be in January 2026. c. Target Audience: The principal audience will be those tourists staying at the Inn at Port Ludlow, tourists visiting the Port Hadlock and Port Townsend RV parks, temporary residents of the Condos, the local Air BnB management, and hotels Each will be a conduit to take the map home on departure and disseminate information about Port Ludlow being A Destination Hiking Village. Also, in the past we have had hundreds of day hikers from the Seattle area. We can also provide maps to local Bed and Breakfast homes in Port Townsend for similar dissemination. d. Promo�on methods you intend to use to reach the target audience. We will announce the availability of the maps in our community magazine The Port Ludlow Voice. Port Ludlow Associates will also include the availability of the new maps in their website which reaches the tourist popula�on of the northwest. See PLA website at htps://portludlowresort.com/about-port-ludlow-resort/. We will also promote through our website for PLVC, as well as virtual newsleters to each of the Home Owner Associa�ons(see htps://www.lmcbeachclub.org/ , htps://sbca.club/ and htps://www.portludlowvillagecouncil.org/ ) . e. Describe how you will promote overnight stays at Jefferson County Lodging establishments. Other than providing direct support/service to the overnight guests of the Inn, our mul�-media ini�a�ve (to include updates to the PLA and PLVC web sites), interac�on with the Peninsula Trails Coali�on, and ar�cles in the Port Ludlow Voice, we plan to take advantage of other events to publicize and encourage overnight stays in Jefferson County lodging, primarily to take advantage of not only our trails, but other sites around Jefferson County. Three key ac�ons in the past have already helped to “spread the word” on the value of our trails and the encouragement of overnight stays in the area: the review of our trails by the Sierra Club; the use of our trails by visitors from Kitsap County; and the 2021, 2022, and 2024 visits by the Washington Volkswalk organization. With the completion of the National Great American Rail Trail, we expect the importance of the McCormick Trail and other biking trails to draw much more interest, not only in the state of Washington but the United States. Also, we plan to coordinate more with the Washington Trails Association RECEIVED 09/05/25 Page 8 of 28 to publicize more of our trails to more of the Washington public. The more publicized our trails become, the more the public will visit our trails as a key attraction and increase the tourism and stays in Jefferson County. f. If you intend to collaborate with another agency or non-profit to provide these services, please state the name of the organiza�on and describe the nature of the collabora�on: PLVC Trails is the only organization within the Port Ludlow community to provide the services defined in this grant. As the point of contact for both the natural and historical education experience, we are collaborating in an informal way with various other organizations. Within Port Ludlow, we coordinate with the two key homeowner associations (Ludlow Maintenance Commission and South Bay Community Association), and the owner of much of the land which our trails lie on, Port Ludlow Associates. We are in communications with the National Rails to Trails program as this program completes the east-west route. Informal collaboration with Washington Trails Association to amend/expand their coverage of PL Trails and a similar informal collaboration with All Trails is on the horizon. RECEIVED 09/05/25 Page 9 of 28 2. Proposal Questions 5. How will you measure the effectiveness of your promotion, program, facility, event or activity? We will be conducting spot checks of the use of the Interpretive Trail trailhead parking, noting where visitors come from each month to track tourism use of our trails. We will continue the monthly spot checks after the distribution of the new maps. We will also ask whether they use the maps or the QR code and what other trails they use. We will also coordinate with the Inn on the quantity of distribution of trail maps to their visitors to determine how many maps are given out. a. Also describe how you will document and report to the County the economic impact from your promotion, program, facility, event or activity. a. The key capture point for tourists using trails is the visitor who stays overnight at the Residence Inn, Condo rentals, and Air BnB homes. Our principal means to monitor use by these visitors of our trails is the number of maps we provide to the Inn. In the past year we have provided thousands of maps to the Inn. This use indicates that hiking trails are very important to our visitors. Our Destination Hiking Village continues to be a “draw” for people wishing to experience the trails environment without travelling to either the National Forest or Park. Walking the trails is a family event, enjoyed by children as well as seniors. Over the past two years we have distributed ½ of the second printing of 3000, besides the initial 7500 run. b. We will conduct regular checks on the use of the Interpretive Trail to acquire use figures and comments that users may have. We already conduct informal “counts” on the users of the Interpretive Trail, and expect this use to increase significantly on the completion of our bridge across Ludlow Creek leading to the new trails with seating, picnic bench, and interpretive signs. c. Our principal data resource is the number of maps distributed through the Inn to their visitors. We will compile annual use figures of the Inn as compared to the number of maps they have been provided over the past five years to determine a metric to evaluate any increase in the value of the trails as an economic incentive to visit our community. d. The metric – map use, will be used to determine the increased use by tourists of our trails. With increased distribution of maps (and higher use of trails) we can show an increase in tourists and therefore an increase in tourism dollars spent in Port Ludlow. RECEIVED 09/05/25 Page 10 of 28 2. Proposal Questions 7. Describe your organiza�on's area of exper�se. Do you provide a unique service? Yes. No other organization in the immediate area can provide over 30 miles of maintained hiking/biking trails with views of streams and waterfalls, Olympic mountains, and deep forest within a small, easily accessible community. We have the most extensive trails network in Jefferson County and it is all interlinked. We have a proven track record in Jefferson County, with one of the most extensive trail systems that accesses tremendous vistas. We have integrated trails with historic and natural resource signs to enhance the hiking experience. We continue to construct safe and enjoyable trails for the public, and we continue to train new volunteers to the construction and maintenance of our trails. We also have an extensive training program for developing trails. We own a carryall (Utility Terrain Vehicle) to transport crews and equipment the distant trail work. Our volunteers are knowledgeable of both GPS, GIS for developing and changing the master template for the maps, thus keeping map development expenses to a minimum. For over ten years, PLVC Trails has provided map information for map publication but now that function has passed to the PLVC Trails Committee and we need additional resources to augment our limited budget. RECEIVED 09/05/25 Page 11 of 28 2. Proposal Questions 6. What economic impact can we expect in Jefferson County from your proposed promotion, program, facility, event or activity? a. Actual or estimated number of tourists at your event/facility last year (2025): Our trails are used by the residents on a regular basis. However, some of our trails get heavy use by visitors. On an average day, the interpretive trail sees ten groups of people, with many more during the summer. The highlight for that trail is the view of the falls. If we take a conservative two groups as new visitors, that would come to over 600 groups. This is not unreasonable given that the Inn has given over 3000 maps to its lodgers in the last year. To be conservative, we could say a minimum of 500 tourists have come to Port Ludlow and used the trails. We have distributed over 5,500 maps total over the past year. Most of those maps are used by visitors to the trails, as our residents who use the trails, are very familiar with them and don’t take many maps. These visitors come from both Washington State and other States and Canada (per random checks of the Interpretive Trail parking lot, the most used trail in Port Ludlow). b. Estimated number of tourists who will attend your event/facility this year (2025): We expect the number to at least remain at 500, but given the increased interest from the Volkswalk organization, we should see an increase. As word gets around (through the Voice Magazine, word of mouth, and trail maps being taken home) our newest trail McCormick Rail Trail/Creek View Loop Trail has increased the number of hikers (and visitors) substantially. Use of the trails and the increase in heads to beds along with increased tourist spending locally is contingent on good advertising of our trails to Seattle and beyond. Hopefully, working with PLA and PLVC we can inform the Washington public (through Washington Trails Association, All Trails, Google Maps) of our trail network availability. c. Projected economic impact in Jefferson County from your event/facility (e.g. number of tourists who will stay overnight in Jefferson County-based lodging establishments, economic impact for Jefferson County restaurants, community facilities, amenities, events, and businesses) – During the Volkswalk activities, we have seen added heads to beds at the Residence Inn. We also provide maps to a local Bed and Breakfast lodging management company to access those tourists who utilize this facet of lodging. The lodging process and the use of trails support each other. Whether tourists come to hike the trails and stay at our other local lodging or vice versa is unknown. However, just from the increased use of our hiking maps we (and PLA) believe that the trails are very important in increasing the number of lodgers to the Port Ludlow area. To take a conservative number of one half the 500 expected new users of the trails to possibly stay in local lodging, we could see an increase in our economy of $50,000 just for lodging, not to mention the increased use of dining establishments and/or purchases at the Village Center. RECEIVED 09/05/25 Page 12 of 28 RECEIVED 09/05/25 Page 13 of 28 PLVC Trails Committee Financials 9/3/2025 JAN 2025 FEB 2025 MAR 2025 APR 2025 MAY 2025 JUN 2025 JUL 2025 AUG 2025 SEP 2025 OCT 2025 NOV 2025 DEC 2025 2025 Total 2025 Budget Budget %Remarks INCOME Remarks: Trail Maintenance Agreement Contributions (LMC, PLA, SBCA)PLA//LMC/SBCA Annual Spt 3,000.00 686.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,686.00 3,000.00 123% PLA & LMC - Jan SBCA - Apr Carry over from 2024 284.91 284.91 Carry over from operations 1456.41 0.00 PLVC Donation PLVC Donation 1,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,000.00 1,000.00 100% Other Income Donations 0.00 0.00 0.00 0.00 0.00 0.00 100.00 0.00 0.00 0.00 0.00 100.00 Monthly Income 4,284.91 0.00 686.00 0.00 0.00 0.00 100.00 0.00 0.00 0.00 0.00 0.00 5,070.91 4,000.00 127% Total Income (running total)4,284.91 4,970.91 4,970.91 4,970.91 4,970.91 5,070.91 5,070.91 5,070.91 5,070.91 5,070.91 5,070.91 EXPENSES Responsible Committee Officer JAN 2025 FEB 2025 MAR 2025 APR 2025 MAY 2025 JUN 2025 JUL 2025 AUG 2025 SEP 2025 OCT 2025 NOV 2025 DEC 2025 2025 Total 2025 Budget Budget %Remarks New Trail Costs: bridges/benches/signs Chair New Trails 151.51 598.98 1,213.99 0.00 0.00 0.00 276.21 0.00 0.00 0.00 0.00 0.00 2,240.69 1,750.00 128% Sign replacement/maintenance Maintenance 0 0.00 233.50 91.92 0.00 79.88 0.00 0.00 0.00 0.00 0.00 0.00 405.30 600.00 68% Mowing requirements Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 39.55 0.00 0.00 0.00 0.00 0.00 39.55 400.00 10% Trail Maintenance Supplies Maintenance 0.00 0.00 81.25 119.11 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 200.36 500.00 40% Equipment Maintenance 0.00 0.00 0.00 189.72 0.00 0.00 67.05 0.00 0.00 0.00 0.00 0.00 256.77 150.00 171% Training Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Garden upgrade Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Natural Resource: Interpretive Signs/Weed Pull Natural Resources 0.00 0.00 0.00 0.00 0.00 300.05 0.00 0.00 0.00 0.00 0.00 0.00 300.05 300.00 100% Food/Refreshments Chair 32.43 8.45 73.39 47.12 0.00 0.00 86.02 0.00 0.00 0.00 0.00 0.00 247.41 500.00 49% Miscellaneous Chair 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 0% Transfer 2024 operation funds to Reserve Treasurer-trans to Savings 0.00 284.91 0.00 0.00 0.00 0.00 284.91 Monthly Operating Fund Expenses 183.94 892.34 1,602.13 447.87 0.00 379.93 468.83 0.00 0.00 0.00 0.00 0.00 3,975.04 4,300.00 92% Net Operating Fund Expenses (running total)183.94 1,076.28 2,678.41 3,126.28 3,126.28 3,506.21 3,975.04 3,975.04 3,975.04 3,975.04 3,975.04 3,975.04 OPERATIONS FUND 4,100.97 3,208.63 2,292.50 1,844.63 1,844.63 1,464.70 1,095.87 1,095.87 1,095.87 1,095.87 1,095.87 1,095.87 Reserve Fund Expenditures Committee Voting Members 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reserve Account Intrests 0.23 0.21 0.25 0.25 0.25 0.25 0.25 0.25 0 0 0 0 $1.94 Reserve Account Credits 2695.46 284.91 0 0 0 0 RESERVE FUND 2,695.69 2,980.81 2,981.06 2,981.31 2,981.56 2,981.81 2,982.06 2,982.31 2,982.31 2,982.31 2,982.31 2,982.31 TOTAL TRAILS FUNDS 6,796.66 6,189.44 5,273.56 4,825.94 4,826.19 4,446.51 4,077.93 4,078.18 4,078.18 4,078.18 4,078.18 4,078.18 Comments ==> JAN 2025 FEB 2025 MAR 2025 APR 2025 MAY 2025 JUN 2025 JUL 2025 AUG 2025 SEP 2025 OCT 2025 NOV 2025 DEC 2025 2025 Total Cemetary Project Carry over from 2024 4,984.68 Cemetery Project Expenses Maintenance Cemetery 0 0 0 -4500 0 0 0 0 0 0 0 0 -4500 5000 -90% Cemetary Project Income Donations or Interest 0.00 0.00 0.00 0.00 0.04 0.04 0.04 Monthly Total 4,984.68 0.00 0.00 (4,500.00)0.00 0.04 0.04 0.04 0.00 0.00 0.00 0.00 (4,500.00) Total Cemetery Funds 4,984.68 4,984.68 4,984.68 484.68 484.68 484.72 484.76 484.80 484.80 484.80 484.80 484.80 Outstanding checks: 1803, 8/16 for $65.49 for signs and 1804, 8/16 for 100.12 for Cemetery markers Page 1 of 1 RECEIVED 09/05/25 Page 14 of 28 Background Information-Board of Directors Committee Officers Committee Office Name Phone Email Chairperson Larry Scott 360 531-4999 mclgscott@cablespeed.com Natural Resources Mark Makarowski 916-212-6883 m2rowski@gmail.com Secretary Karen West 206-999-1130 km.west@comcast.net Treasurer Pete Porter 360-979-0046 peedee44walk@gmail.com Stewardship Jane Navone 360-437-0324 jenpl@olypen.com Maintenance Larry Scott 360-531-4999 mclgscott@cablespeed.com PLVC Liaison Howard Weiner 503-799-4279 howard97219@gmail.com Voting Member-at-Large Jim Mueller 206-399-5329 Jimmueller360@gmail.com Voting Member-at-Large Soozie Darrow 360-437-9208 desdarrow@olypen.com RECEIVED 09/05/25 Page 15 of 28 Imagery ©2025 Airbus, Maxar Technologies, USDA/FPAC/GEO, Map data ©2025 500 ft RECEIVED 09/05/25 Page 16 of 28 Imagery ©2025 Airbus, Maxar Technologies, Map data ©2025 100 ft RECEIVED 09/05/25 Page 17 of 28 Imagery ©2025 Airbus, Maxar Technologies, Map data ©2025 50 ft RECEIVED 09/05/25 Page 18 of 28 RECEIVED 09/05/25 Page 19 of 28 RECEIVED 09/05/25 Page 20 of 28 Four Plus Foolhardy Folks and Olympic Peninsula Exporters present Northwest Hiking Weekend Port Ludlow, WA Aug 19-21, 2022 Disclaimer Although every effort is made to assure a safe, enjoyable event, the sponsors are not responsible for accidents, thefts, damages or other liability. Patch & IVV Credit An A-Award patch is available for $11 (includes credit). This walk event earns IVV credit. The IVV is an international walking organization and its US branch is the AVA. The AVA has over 300 walking clubs. The clubs create walking routes and ‘sanction’ existing routes and walks. Every AVA walk has a stamp with a unique number that can be collected in booklets and redeemed for award patches. FREE WALKERS ARE WELCOME TO JOIN US. If you Enjoy Walking . . . Visit our websites for details about our walking clubs. https://fourplushikers.weebly.com/ https://opevolkssport.org/ To look for a club in another area visit: http://www.ava.org 3 walks, 3 days, A Award SN: 121590, 121580, 121389 Free to the Public Come walk with us! Important Info COME WALK WITH US! FOR MORE INFO VISIT: FOURPLUSHIKERS.WEEBLY.COM OR OPEVOLKSSPORT.ORG OR AVA.ORG RECEIVED 09/05/25 Page 21 of 28 “Teal Lake ” 5K (rated 2B) or 10K (rated 3B) Walk on wooded trails around Teal Lake enjoy- ing the wildflowers and then on wide, wooded DNR trails with views of the Olympics. The 10K includes part of the Timberton and Niblicks trails around the golf course with a cute café en route. Free parking. “Anderson Lake State Park ” 5K (rated 2B) or 10K (rated 2B) The trail circles the lake. You will walk on well- maintained rolling dirt trails in the woods with some pretty views of the lake along the way. There will be an alternate start/finish table at Anderson Lake State Park (Saturday only) or pick up directions at main registration. A Dis- covery Pass or $10 fee for parking at Anderson Lake State Park. Dogs must be leashed. “Timberton & Bay ” 5K (rated 2B) or 10K (rated 3B) Walk along Port Ludlow Bay to the Timberton Loop, a 4.4 mile trail with 475 ft gain featuring broad forest roads and dirt trails, ponds, woods, and an impressive vista point. The 5K will stay along the Bay. Free parking. More Walks Nearby YRE walks include: Port Townsend, Port Gamble, Kingston, Poulsbo, Bremerton, Sequim, and Silverdale. The Walks Time & Place The Bridge Deck. 121 Marine View Dr, Port Lud- low, WA 98365. Walk up registration here is from 8am to 11am. Walk at your own pace. Alternate start for the Anderson Lake walk is at Anderson Lake State Park, 1061 Anderson Lake Rd, Chimacum, WA 98325 (Saturday only, hours 8-12am for registration, 4pm for finish). Fees $3 for AVA credit. Patches are available for $12. Free walkers welcome. Misc Dogs are allowed but please keep them leashed. Not suitable for wheelchairs. Strollers could do the 5K Around the Bay route if you can handle some stairs and curbs. There is the possibility of mud depending on the weather. Restrooms & Facilities There will be a porta potty at registration and at the start/finish for all 3 walks. Water and trail bars will be at the start/finish. Port Ludlow has several restaurants and a convenience store. Hotel & Nearby Trails 20% hotel discount at the Port Ludlow Resort if "VOLKSWALK" is mentioned. Call direct at (360) 437-7000. https://portludlowresort.com/ Point of Contact: Jane Holmes: jensen- holmes@gmail.com (760) 496-8610 (texts accepted) Driving Directions The Bridge Deck. 121 Marine View Dr, Port Lud- low, WA. 98365 From Tacoma and points south: From I-5, follow signs for 16 and Gig Harbor. Cross the Tacoma Nar- rows Bridge on 16. Stay on 16 North and then 3 North until you reach the Hood Canal Bridge. Turn left on 104 to cross the Hood Canal Bridge. After crossing Hood Canal Bridge: Take the first road to the right (Paradise Bay Rd). Follow the road into Port Ludlow. At the stop sign at Paradise Bay Rd and Oak Bay Rd, turn right. Turn right at Marine View Dr and follow Volkwalk signs. From Seattle: Take the ferry to Bainbridge Island and follow 305 north to 3 North. Take 3 North to reach the Hood Canal Bridge. See above description from Hood Canal Bridge. From Points North: Take the Edmonds/Kingston ferry to Kingston. Stay on 104 heading west/north. At Striebels Corner, turn right to stay on 104. Turn right onto the Hood Canal Bridge (signed Port Ange- les). See above from Hood Canal Bridge. PARKING: Free parking at the start point. ALT START SAT ONLY: Anderson Lake State Park Walk, 1061 Anderson Lake Rd, Chimacum, WA 98325. Sat 8-noon, finish by 4pm. MAPS OF EVENT (courtesy of Google maps) RECEIVED 09/05/25 Page 22 of 28 Help for OSB each & Trail Walk ear Round Walk N: 128374 - 2025 / Y2925 rom Thu, Jan 2nd, 2025 to Dec 31st, 2025 Start times: 24/7 osted on the Online Start Box (OSB) only Register on OSB for the event ort Ludlow, Washington WARNING: The map pin is for reference only and may not accurately indicate the start box location or the event start. Special programs Walking with America's Veterans CC: Jefferson County Event comments 10K is not suitable for strollers. Rating: 2B, Distance: 5, 7, 10km Restrooms: Yes Pets: Yes Strollers: Medium Wheelchairs: No Event information 5K (2B) route includes the beach, marina, wooded trails, waterfront neighborhoods. 7K adds an Interpretive Trail w a waterfall. The 5K & 7K are relatively flat, but there are some stairs. The 10K (3C) adds an uphill climb to a highe neighborhood and a trail loop up there. Trails are well- maintained. This is a cooler walk with lots of shade. This walk is on the OSB. Pets permitted on leash. Not suitable wheelchairs. Restrooms at the marina and village store along the trail.Challenges: Little Libraries, Washi Awards: IVV CREDIT ONLY OSB - First register for the event The detailed location of, and driving directions to, the ev starting point are included in the event directions, downloaded from the Online Start Box (OSB). To plan yo travels, please use the map on this page or the maps phr below, if provided by the club. The POC does not provide event directions nor accept alternate payment methods. Register on OSB for the event Maps phrase and directions link Click "GO" to bring up the directions on Google maps to th event starting point. GO The Bridge Deck, 121 Marine View Dr, Por Ludlow, WA Just map the above location The above maps phrase is only provided for planning purposes. The downloaded event directions provide detaile directions to the starting point and possible alternate start point locations. THERE IS NO PHYSICAL START BOX AT THIS LOCATION. Four-Plus Foolhardy Folks (AVA-0534) Event website: fourplushikers.weebly.com Click inside the box to send an email to the POC. D'load long format PDF D'load info PDF Share link: https://my.ava.org/event-view.php?sn=128374 Map data ©2025 Google Report a map error RECEIVED 09/05/25 Page 23 of 28 can Volkssport Association © 2025 Sep 2nd, 2025 - 1:12am GMT | Privacy Policy | Legal | Conta RECEIVED 09/05/25 Page 24 of 28 T Ludlow Falls Interpretive Trail OLYMPIC PENINSULA > HOOD CANAL 47.9186 , -122.7053 Map & Directions LENGTH 0.6 miles, roundtrip ELEVATION GAIN 100 feet HIGHEST POINT 100 feet CALCULATED DIFFICULTY Easy ADD HIKE TO MY BACKPACK This is a lovely trail year-round. If you don’t live in the area, it makes an excellent quick stop if you’re in the vicinity of the Hood Canal Bridge. Dogs allowed on leash Good for kids Lakes Waterfalls Parking Pass/Entry Fee:None Hiking Ludlow Falls Interpretive Trail his is a lovely trail year-round. If you don’t live in the area, it makes an excellent quick stop if you’re in the vicinity of the Hood Canal Bridge. From the trailhead, follow the trail for a short distance before reaching a junction. Head left, following the trail through a forest full of ferns and moss. Be sure to take a moment to stop and read the excellent interpretive signs along the way. When you reach a junction, turn right and follow the trail downhill. Be sure to pause at the pumphouse to note how high the water rose during a flood in the past. As you continue you on, you’ll reach a lovely creek before climbing some stairs to a view of the waterfalls. There are fences in places, which make the overlook not quite so stressful for parents. After you’ve had your fill of the falls, continue on. You’ll cross a small bridge before reaching the first junction of your trip. Take a left here to return to where you started. HIKE DESCRIPTION WRITTEN BY JESSI LOERCH , WTA STAFF RECEIVED 09/05/25 Page 25 of 28 LUDLOW FALLS INTERPRETIVE TRAIL MAP & DIRECTIONS Print Email Before You Go See weather forecast Parking Pass/Entry Fee:None WTA Pro Tip: Save a copy of our directions before you leave! App-based driving directions aren't always accurate and data connections may be unreliable as you drive to the trailhead. Getting There DRIVING DIRECTIONS From Highway 104, 0.2 miles northwest of the Hood Canal bridge, turn north on Paradise Bay Road. After nearly 6 miles, turn left on Breaker Lane. Take the first left and follow the access road to the end to reach the trailhead. TAKE TRANSIT Take the bus to the trailhead! Plan your trip by bus using TOTAGO. TRAILHEAD Olympic Peninsula > Hood Canal Port Ludlow Village Council GUIDEBOOKS & MAPS https://portludlowresort.com/wp- content/uploads/2015/10/2017_Hiking_Trail_Map_ RECEIVED 09/05/25 Page 26 of 28     RECEIVED 09/05/25 Page 27 of 28 We (PLA) purchased a reprint of 3,000 and started distributing 5/10 and currently have a little over half still on hand. This has been just supplying the real estate offices that request them, the Gateway Visitor Center, the Marina, Inn and Golf Course. We hoped this would tide us over until you update the maps for 2026. We recently had a member of the Yacht Club stop by asking for trail maps. They mentioned it’s one of the most requested items in the packets they distribute to their reciprocal guests. Here are some reviews that mention trails/hiking from the last 12 months. Nice property Pros: Comfortable bed, large room, easy-to-use fireplace, balcony. Friendly staff. Early morning coffee service downstairs if you don’t like the coffee bags (think tea bag, but coffee) in room. Beautiful grounds, on the water, with trail map available. Restaurant on premise has nice menu, especially good value at happy hour Nice escape for a weekend away. Good restaurant (will write a separate review for the Fireside Restaurant). There is a beach trail at the back of the property which is lovely - peaceful. he location of the hotel is beautiful and made for lovely dog walks as well as amazing hikes nearby (highly recommend the Ludlow Falls Interpretive Trail). We used this beautiful place as a base for exploring the Olympic Peninsula. From the moment we checked in until our departure, we were made to feel welcome and well provided for. The Port Ludlow community maintains a variety of trails in the area of various lengths and a helpful map is available at the desk. This is a dog friendly hotel and village. RECEIVED 09/05/25 Page 28 of 28