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Home My WebLink AboutJefferson County Farmers Market 3rd Combined Q3-4LTACEXHIBIT C 3rd QUARTER REPORT Organization: Jefferson County Farmers Market (JCFM), Chimacum Farmers Market Contact person: Amanda Milholland Mailing Address: PO Box 1384, Port Townsend, WA 98368 Phone Number/Email: info@jcfmarkets.org 1. LTAC Funds received from the County 3rd and 4th QTR: Due by October 31st to afmcknight@co.jefferson.wa.us ORGANIZATIO N Total Amount Awarded by JeffCo Total Received From JeffCo Overspent (+) Underspent (-) of LTAC funds Refund Require d TOTAL 1st QTR LTAC FUNDS SPENT TOTAL 2nd QTR LTAC FUNDS SPENT TOTAL 3rd QTR LTAC FUNDS SPENT TOTAL 4th QTR LTAC FUNDS SPENT JCFM $24,214 $24,214 $0 $0 $7600.31 $9159 $5,694 $1,760.69 2. LTAC funds spent by your organization 3rd QTR (include 200 word limit regarding activities and funds spent with and itemized statement and supporting documentation ie: invoices paid, receipts from payment,): Expenses reflected in this report are for quarters 1-4. The Chimacum Farmers Market closed for the season on Sunday, October 26th. During quarters 3 and 4, JCFM spent LTAC funds on co-advertising the Port Townsend and Chimacum farmers markets in the Seattle Stranger, Seattle Times, Port Townsend and Jefferson County Leader and Peninsula Daily News visitor guides, and via social media. A portion of these expenses is tracked here, while the rest is billed to our Port Townsend Lodging Tax grant. LTAC funds were also used to host the Chimacum Farmers Market, paying for weekly live music, staff time designing advertisements, recording shopper count,s and dot survey results for the LTAC grant, and hosting pumpkin painting for kids at our season closing market. 3. LTAC funds balance remaining 3rd QTR: $0- all funds spent 4. Please attach your organization’s report for all revenue, marketing, services, programs and activities for the quarter of July through September (3rd) quarter. RECEIVED 10/30/25 This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. RECEIVED 10/30/25 10/30/2025 Dear Jefferson County Lodging Tax Advisory Members, Thank you so much for supporting the Chimacum Farmers Market (CFM) for its 17th season this year. With your support, we extended the market season by an extra month, starting in May rather than June. We served over 11,000 shoppers throughout the season, with approximately 32% of them visiting from outside Jefferson County. This year, 34 small farm, food, and arts businesses participated in the CFM. With an extra month of markets and just over 11,000 shoppers seasonally, participant businesses earned record-breaking sales of $216,285, a sales growth of approximately 7% over 2024. Local farm sales mark up about 52% of the total sales this year, strengthening our local agricultural economy and food system. The economic benefits of the CFM have a ripple effect, as visitors to the market also support nearby businesses and stay at local accommodations. The nonprofit Jefferson County Farmers Market (JCFM) conducted monthly dot surveys and counted shoppers daily to assess market attendance and gather demographic information about our customers. We recorded a total of 11,097 shoppers. Throughout our monthly surveys, 32% of shoppers reported visiting from outside Jefferson County, and 18% indicated they stayed at local accommodations. This translates to approximately 1,997 CFM shoppers who stayed overnight in the area this season. To estimate the economic value of these stays, we calculate that CFM shoppers spent around $200 each on lodging, totaling approximately $399,400. Additionally, visitors to the CFM often explore the businesses surrounding the market or other establishments in Jefferson County, contributing to an even greater economic benefit for our rural community. JCFM used LTAC funds to support weekly live music events, monthly activities for children, and regional promotions. The live music and market events create a welcoming environment, encouraging both our community and visitors to return for meaningful connections, as well as for great locally made food and arts. These regional promotions also help new patrons discover Jefferson County and the CFM. We combined grant funds from the Jefferson County Lodging Tax (LTAC), Port Townsend LTAC, and a USDA Farmers Market Promotion Program to promote our markets both locally and regionally. Jefferson County LTAC funds were used for advertising in the following publications: ● Digital advertisement in the Seattle Stranger and Seattle Times ● Print advertisement in the Waterside magazine ● Print advertising in the Leader and Peninsula Daily News visitor guides RECEIVED 10/30/25 ● Promotion in the Olympic Culinary Loop Please see example advertisements from the Seattle Times and Stranger included in this report. Over the years of our partnership with Jefferson County LTAC, we have witnessed the growth of the CFM. We have attracted a consistent base of local shoppers through banners, flags, sandwich boards, and local promotions. Additionally, regional shoppers have learned about the market through our promotions in the Seattle area and on Washington State Ferries. Thank you for your support in developing our community farmers market and strengthening our local economy. Sincerely, Amanda Milholland JCFM Executive Director info@jcfmarkets.org 360-379-9098 RECEIVED 10/30/25 Date Type From / To Memo Amount Q4 10/26/2025 Check Solomon Kronberg Music $ 200.00 1,760.69$ 10/19/2025 Check David Backer Music $ 200.00 10/12/2025 Check Cort Armstrong Music $ 200.00 10/5/2025 Check Joel Stones Music $ 200.00 10/08/2025 Expense Noisy Creek, Inc.Inv#19183, Split cost PT LTAC $885.69 10/01/2025 Bill Space Twins Provisions Pumpkins for pumpkin painting season closing $ 75.00 Q3 09/30/2025 Time Charge Nicole J. Persun, Marketing Coordinator Market promotion design and outreach $ 875.00 5,694.00$ 09/30/2025 Time Charge Amanda Milholland, billable hours Grant oversite, management and reporting $ 880.00 09/30/2025 Time Charge Raven Salter Shopper counts and dot survey administration for the Jefferson County LTAC grant, June- $ 2,064.00 08/23/2025 Check Jonas Myers Music $ 200.00 07/27/2025 Check Jill McAnally Music $ 200.00 07/19/2025 Check Kristin Smith Music $ 200.00 07/16/2025 Check Sound Publishing Visitor Guide $ 875.00 07/13/2025 Check Roger Ferguson Music $ 200.00 07/06/2025 Check Jean Bertrand Music $ 200.00 06/22/2025 Check William Jevne Music $ 200.00 Q2 06/17/2025 Bill TOSA Productions LLC Video production $ 3,500.00 9,159.00$ 06/13/2025 Bill Point Roberts Press Waterside Magazine $ 1,295.00 06/10/2025 Check Eric Kosarot Music $ 200.00 06/10/2025 Check Sound Publishing PDN Visitor Guide $ 1,085.00 05/30/2025 Bill Jefferson County Publications LLC Leader visitor guide $ 1,073.00 05/27/2025 Expense Jack Dwyer Music $ 200.00 05/21/2025 Expense Kit Stovepipe Music $ 200.00 05/03/2025 Time Charge LTAC2025 Shopper counts and dot survey administration for the Jefferson County LTAC grant. $ 396.00 04/10/2025 Check Sound Publishing Visitor Guide $ 1,010.00 Q1 4/10/2025 Bill Noisy Creek, Inc.Seattle Stranger $1,300 7,600.31$ 03/03/2025 Expense Olympic Cullinary Loop $ 485.00 02/28/2025 Bill Noisy Creek, Inc.Seattle Stranger $ 2,500.00 02/25/2025 Expense Olympic Cullinary Loop $ 315.00 02/11/2025 Expense Seattle Times $ 3,000.31 Total $ 24,214.00 01/21/2025 Invoice LTAC2025 $ 24,214.00 Jefferson County Farmers Market Jeff Co. LTAC Expense 2025 RECEIVED 10/30/25 Seattle Gay News, Print Ad, Pride Edition Seattle Times, Digital Ad Set, Run-of-site Waterside Magazine, Print Ad Seattle Stranger, Print Ad, City Guide Edition Seattle Stranger, Digital Ad Set, Run-of-site RECEIVED 10/30/25 RECEIVED 10/30/25 WATERSIDE 2025 11PHOTO BY ANDY PORTERPeninsulaPeninsulaTasteTaste CHIMACUMFARMERS MARKET the PORT TOWNSENDFARMERS MARKET SAT 9–2 • WED 3–6 650 Tyler St SUN 10–2 9122 Rhody Dr 90+ vendors · seasonal produce · fish · poultry · mushrooms · baked goods · art · live music · kids' activities Mid-weekmarket startsJun 4 PTFILM.ORG WORLD-CLASS FESTSMALL-TOWN MAGIC SEPT 18-21. 2025 The Small Town Wine Shop with the Big City Selection (360)385-7673 1010 Water Street In Historic Downtown Port Townsend Est. 1982 The ® www.PTwineSeller.com OPEN 7 DAYS A WEEK Wine ~ Beer Champagne Ciders ~ Cheeses Chocolates ~ Port Vermouth ~ Sherry RECEIVED 10/30/25 1 Organization Name:Reporting Year: 2 Sponsor Type (Check One):501(c)(3)501(c)(6)Local Jurisdiction Other (Explain): 3 Activity Name: 4 Activity Type (Check One):Event/Festival*Facility*Marketing* 5 Activity Start Date*: 6 Activity End Date*: 7 Total Cost of Activity:$ 8 Amount Requested:$ 9 Amount Awarded:$ 10 Overall Attendance*13 Number of Attendees Who Stayed Overnight in Unpaid Accommodations* a)Projected*a)Projected* b)Actual*b)Actual* c)Methodology (Check One):Direct Count*c)Methodology (Check One):Direct Count* Indirect Count*Representative Survey*Indirect Count*Representative Survey* Informal Survey*Structured Estimate*Informal Survey*Structured Estimate* Other (explain):Other (explain): 11 Number of Attendees Who Traveled 50 Miles or More*14 Number of Attendees Who Stayed Overnight in Paid Accommodations* a)Projected*a)Projected* b)Actual*b)Actual* c)Methodology (Check One):Direct Count*c)Methodology (Check One):Direct Count* Indirect Count*Representative Survey*Indirect Count*Representative Survey* Informal Survey*Structured Estimate*Informal Survey*Structured Estimate* Other (explain):Other (explain): 12 Number of Attendees Who Traveled from Another State or Country*15 Number of Paid Lodging Nights* a)Projected*a)Projected* b)Actual*b)Actual* c)Methodology (Check One):Direct Count*c)Methodology (Check One):Direct Count* Indirect Count*Representative Survey*Indirect Count*Representative Survey* Informal Survey*Structured Estimate*Informal Survey*Structured Estimate* Other (explain):Other (explain): *See Lodging Tax Yearly Reporting Definitions/Instructions Name of Individual Who Prepared Report: Phone #:E-Mail Address: RETURN THIS FORM TO: Jefferson County Administrator's Office 1820 Jefferson Street P.O. Box 1220 Port Townsend, WA 98368 jeffbocc@co.jefferson.wa.us Lodging Tax Reporting Form Organizations receiving funding to promote festivals, special events and tourism-related activities through tourism-related facilities owned or sponsored by non-profit organizations or the local jurisdiction are required to complete this form for EACH activity. DEADLINE: February 28th of Each Reporting Year RECEIVED 10/30/25 RECEIVED 10/30/25