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HomeMy WebLinkAboutGateway - Victory Villa - Men's House - 1590 Operat. $142,120 Page 1 of 19 Funding for Affordable and supportive Housing & Homeless Housing and Assistance Funds APPLICATION Proposals must be RECEIVED: 10/15/25 at 4pm Jefferson County through the County & City of Port Townsend Housing Fund Board Page 2 of 19 Application Affordable and supportive Housing & Homeless Housing and Assistance Funds For use from January 1, 2026 to December 31, 2026 GENERAL INFORMATION –It is understood that if awarded funding for this period, there is no guarantee of future funding beyond this award. We estimate the available funding for this period to be approximately $160,000 for 5386 Homeless Housing and Assistance (operating) funds; $780,000 for 1590 Affordable and Supportive Housing development funds; and first year operating funds; and $520,000 for 1590 Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be used for all housing-related services. Page 3 of 19 Name of Project or Program oor Program: Victory Villa- Men’s Recovery House Requested total amount for this application: $142,120.00 Area of the County to be served: Jefferson County Name of Applicant/Agency: Gateway to Freedom Federal Tax ID #: 38-4092006 Contact Person: Gabbie Caudill Title: Administrator Address: 3051 West Sims Way City: Port Townsend State: WA Zip: 98368 Phone Number: 3603169858 Fax Number: E-mail: admin@gatewaytofreedompt.org CERTIFICATION by Authorized Agency Representative (Board President, CEO, or another person authorized to bind the agency in a contract). Name of Authorized Agency Representative (print):____Gabbie Caudill____________________________ Title: __Administrator________________________ • Applicant certifies that these funds will be used as described in this application unless a change has been mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive amendment requests will also require the approval of the Housing Fund Board (“HFB”). • Applicant certifies that the information in this application is true and correct. • Applicant certifies that it has no outstanding obligations to the County with respect to housing funds. ____Gabbie Caudill____________________ __10/14/2025_______ Signature of Authorized Agency Representative Date Page 4 of 19 Page 5 of 19 SPECIFIC INFORMATION Please separately tab each section of the application submission as to Project or Program Description, Capacity, Alignment, Approach, Impact of Funds, Budget. PROJECT DESCRIPTION • Name of Project or Program (please include HMIS name/number if applicable): ______Victory Villa_________________________________________ • Amount requested: ____$142,120.00_____________________________ • Provide a brief description of the Project or Program: (LIMIT 200 WORDS) Victory Villa Recovery House is a supportive housing program that provides safe, stable housing for up to seven homeless men in recovery from substance use disorders. Since opening in May 2025, the program has continued to offer a structured, substance-free living environment focused on accountability, stability, and recovery. Residents are referred through community partners, local jails, and treatment programs. Each participant receives individualized case management and peer support to help them set goals, connect with employment and treatment resources, and transition toward permanent housing. The house operates on a model of shared responsibility, where residents contribute to household tasks, maintain sobriety, and participate in recovery-related activities. A full-time case manager provides coordination, goal tracking, and service navigation, and facilitates weekly house meetings to support communication, resolve conflicts, and maintain a positive, respectful living environment. Ongoing staff support ensures consistency, safety, and accountability. Victory Villa promotes long-term housing stability and reduces recidivism by providing men exiting incarceration or treatment with a safe, supportive environment that fosters recovery, employment, and successful reintegration into the community. • Specify the Project or Program goals and expected outcomes. Specify the measures of success by which the Project or Program will be assessed. (LIMIT 300 WORDS) Victory Villa continues to provide stable, supportive housing that helps homeless men in recovery maintain sobriety, achieve self-sufficiency, and successfully reintegrate into the community. The program’s goals are to sustain residents in a safe environment, promote long-term recovery, and reduce both homelessness and recidivism among participants exiting incarceration or treatment programs. Key goals include: 1. Maintain continuous supportive housing for up to seven men at a time throughout the year. Page 6 of 19 2. Ensure that at least 80 percent of residents remain housed and substance-free during their stay. 3. Support at least 70 percent of residents in transitioning to permanent housing, stable employment, or educational opportunities upon exit. 4. Reduce recidivism among participants through a structured, recovery-oriented living environment combined with consistent case management and peer support. 5. Strengthen coordination with community partners, treatment agencies, and law enforcement to promote successful re-entry and reduce reliance on emergency and criminal justice systems. Measures of success include documented housing stability (length of stay and exit destination), progress toward individualized goals, employment or income growth, and re-engagement with treatment and community supports. Outcomes are tracked through case management logs, resident surveys, and follow-up contacts after program exit. Program effectiveness is further measured by occupancy rates, successful conflict resolution during weekly house meetings, and reduced involvement with law enforcement among participants. These measures demonstrate Victory Villa’s continued impact in sustaining long-term housing stability, promoting recovery, and reducing homelessness and recidivism in Jefferson County. • Specify the number of units of housing to be created or number of individuals who will be served by the Project or Program. Victory Villa provides seven units of supportive housing for homeless men in recovery from substance use disorders. The program operates year-round and maintains consistent occupancy through ongoing referrals from community partners, treatment programs, and the jail reentry system. While the home accommodates seven residents at a time, its transitional structure allows it to serve approximately 20 individuals annually, depending on each resident’s progress and readiness to transition to independent or permanent housing. The program is designed for residents to remain for approximately six to twelve months as they work toward recovery, employment, and long-term housing stability. Length of stay is based on individual progress and readiness to transition to independent or permanent housing. As participants move on, new residents are accepted immediately, ensuring continuous use of all available beds and consistent program capacity. Victory Villa provides a critical link between homelessness and long-term stability by offering consistent housing, structured support, and a clear pathway to independence for men rebuilding their lives after addiction, incarceration, or housing loss. Threshold Requirements: Page 7 of 19 • Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or Program qualifies, as listed on pages two through four of the RFP. If you are submitting for both operating and development funds, please submit separate budgets for each. 5386 Operating Funds: 1590 Development Funds: 1590 Operating Funds: Victory Villa qualifies under the eligible use of “funding the operations and maintenance costs of new units of affordable housing and facilities where housing-related programs are provided.” The program provides ongoing supportive housing and recovery-focused services for homeless men in Jefferson County, helping participants maintain sobriety, achieve stability, and work toward independence. Funding under this category will sustain the program’s daily operations, including lease and utility payments, staffing for case management and peer support, and administrative oversight. These activities ensure that residents continue to have access to a safe, structured environment where they can focus on recovery and long-term housing stability. Victory Villa directly advances the county’s goals of reducing homelessness and recidivism by maintaining a consistent, recovery-oriented housing option for men transitioning from incarceration, treatment, or homelessness into stable community living. • Provide a brief description of recent, relevant and successful experiences in delivering similar programs and/or projects. Gateway to Freedom has an established history of delivering reentry and case management services in Jefferson County. For the past six years, the organization has provided in-jail reentry programming that includes individualized case management, resource navigation, and coordination of housing and treatment services for individuals preparing for release. These services continue to contribute to measurable reductions in recidivism and homelessness among participants with substance use and behavioral health challenges. In addition to its reentry work, Gateway to Freedom began operating the county’s Law Enforcement Assisted Diversion (LEAD) program in 2023, following several years of collaboration with local law enforcement through its community outreach program. That earlier outreach laid the groundwork for LEAD’s success by building trusted relationships with law enforcement, behavioral health providers, and community partners. Gateway to Freedom’s experience uniquely positions the organization to operate Victory Villa effectively. The program expands upon the agency’s proven reentry and diversion framework by adding supportive housing to its continuum of services. With established referral systems, a strong infrastructure for data collection and reporting, and deep community partnerships, Gateway to Freedom is well prepared to deliver and sustain housing-related programs that improve stability, promote recovery, and reduce recidivism for men in Jefferson County. Page 8 of 19 . • Briefly describe how the project aligns with the priorities and objectives of the Five-Year Homeless Housing Plan and the community outreach conducted for the project or program. (LIMIT 400 WORDS) Victory Villa aligns closely with the priorities and objectives outlined in Jefferson County’s Five-Year Homeless Housing Plan by continuing to provide safe, supportive housing for men experiencing homelessness who are working toward recovery and stability. The program focuses on reducing recidivism, improving housing outcomes, and creating pathways toward independence. Objective #1–2 Victory Villa identifies participants through strong referral partnerships with local law enforcement, the jail reentry team, treatment providers, and outreach programs. Residents are prioritized based on vulnerability and housing need, ensuring those most at risk are connected first. Each resident receives case management focused on removing barriers to housing, employment, and recovery. Weekly house meetings support communication and conflict resolution, helping residents develop accountability, stability, and life skills necessary for long-term success. Objective #3–6 Victory Villa contributes to the county’s goal of maintaining and expanding supportive housing by operating seven recovery-based housing units that can serve approximately 20 individuals annually. The program provides a structured environment that encourages residents to sustain sobriety, gain employment, and transition to independent housing. By coordinating closely with existing service systems, Victory Villa reduces time spent homeless and prevents returns to incarceration or street homelessness. Objective #5 Gateway to Freedom practices a client-centered and trauma-informed approach. Case management is individualized and flexible, allowing residents to progress at their own pace while promoting self- sufficiency. Staff maintain regular contact and use goal tracking to celebrate progress and adjust supports as needed. The program is inclusive and open to all men in recovery who are experiencing homelessness, regardless of background, ensuring equitable access to housing and services. Objective #4 Gateway to Freedom actively participates in local outreach and coordination efforts, including jail- based case management, LEAD, and community partner meetings focused on homelessness response. Through these collaborations, the program ensures consistent communication with system partners and continued alignment with county housing priorities. Victory Villa represents a sustainable, community-driven solution that strengthens Jefferson County’s continuum of care and helps make homelessness a rare, brief, and nonrecurring experience for those it serves. A. APPROACH - Completeness of Proposal and Readiness (5 Points) (LIMIT 400 WORDS) Gateway to Freedom has the experience, structure, and staff in place to successfully operate and sustain Victory Villa. The program is fully functional and was independently developed to address a clear gap in Jefferson County’s housing continuum by providing safe, recovery-based housing for men experiencing homelessness. Page 9 of 19 Victory Villa opened in May 2025 and continues to operate at full capacity. The property lease, utilities, and insurance are active, and the program’s policies and procedures are well established. Staffing includes a full-time case manager who provides individualized case planning, weekly house meetings, and daily contact with residents to ensure accountability and stability. The program operates year-round and maintains consistent communication with community partners who refer eligible participants. Gateway to Freedom has more than six years of experience managing county-funded programs such as jail reentry and LEAD. The organization has a proven record of compliance with fiscal, reporting, and performance requirements. Administrative systems are in place for data collection, outcome tracking, and financial oversight, ensuring accurate and timely reporting under this grant. Community partnerships remain central to the program’s sustainability. Gateway to Freedom receives regular referrals from the jail, law enforcement, treatment providers, and outreach programs. These partnerships ensure continuous occupancy and access to wraparound services for residents. The requested funding will sustain program operations by supporting ongoing lease and utility costs, insurance, and staff salary. Victory Villa is fully operational and requires no start-up delay or capital improvements. Continued financial support during this stage is essential to maintaining uninterrupted services, preserving program capacity, and preventing disruption in housing stability for current and future residents. Victory Villa’s readiness, combined with Gateway to Freedom’s proven management experience and strong community relationships, ensures the program will continue to meet Jefferson County’s goals of reducing homelessness, increasing housing stability, and supporting successful reentry for vulnerable men in recovery. B. IMPACT OF FUNDS - Leverage of Other Funds and Number of Persons Assisted (10 Points) (LIMIT 400 WORDS) Victory Villa provides seven supportive housing units for homeless men in recovery and serves approximately 20 individuals each year. The program operates on a rolling admission basis, maintaining full occupancy and continuous referrals from community partners including first responders, treatment providers, and outreach teams. The requested funds will sustain program operations, ensuring uninterrupted housing and support services for residents as the program continues to build self-sufficiency through resident program fees and community contributions. The grant will cover ongoing lease and utility costs, insurance, and staffing for the case manager. These costs are essential to maintaining safe, stable housing and consistent service delivery. Gateway to Freedom leverages additional funding sources and in-kind contributions to strengthen this project. Administrative oversight, data management, and fiscal reporting are supported through the agency’s existing infrastructure. Staff time from leadership, volunteer support, and donated household supplies provide further in-kind value to the program. The agency will continue seeking long-term sustainability through partnerships, community donations, and resident contributions as occupancy remains steady. The continued benefit to the community is significant. Each resident who achieves housing stability and sustained recovery contributes to a safer, healthier county. The program helps reduce homelessness, recidivism, and emergency system use, resulting in measurable savings and stronger community outcomes. The impact of the requested funds will be measured through the number of individuals housed, length of stay, successful transitions to permanent housing, and reduced involvement with the criminal justice system. Data will be tracked through case management documentation, referral Page 10 of 19 follow-up, and resident goal reviews. Without this funding, the program’s ability to maintain full operational capacity and meet growing community needs would be challenged. With it, Gateway to Freedom can continue providing consistent, recovery-oriented housing and supportive services that directly advance Jefferson County’s goals of housing stability, homelessness prevention, and long-term independence for men in recovery. C. PROJECT OR PROGRAM BUDGET – A Feasible Financial Plan (5 Points) BUDGET FORMS Funding period begins January 1, 2025, and ends December 31, 2025. Please use the attached budget templates. If you need additional space, you may insert rows. “Proposal” refers to the funds requested from these funds that will be applied to this specific Project or Program. Blank spaces are provided for additional categories. Justification for budget items must be specific, and that same specificity should be reflected in subsequent billings. A maximum 10% Administration fee is allowed for projects if needed, however, Administration fees are not allowed for Capital Projects. CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES Financing Categories Estimate Basis of Estimate Total Acquisition Costs $ Construction $ Construction Fees $ Financing Fees and Charges $ Guarantees and Reserves $ Developers Fee $ $ Subtotal $ TOTAL $ SOURCES Financing Categories Estimator Indicate if Committed or Application has been made. If not made indicate date application is to be submitted Private Loan $ Jefferson County Funds $ Public Sources (State or Federal Funds) $ Foundations $ Donations $ Low Income Housing Tax Credits (indicate 9% or 4%) $ Historic Tax Credits $ New Market Tax Credits $ Gap (if any) $ TOTAL $ Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures in your capital budget(s). (LIMIT 300 WORDS) PROGRAM OPERATING BUDGET Page 11 of 19 Dates: January 1, 2026 – December 31, 2026 Budget Categories Program Proposal Justification Priority Salaries $ 62,500.00 $ 62,500.00 1 FTE Case Manager Benefits $ 7,000.00 $ 7,000.00 1 FTE Case Manager Rental Subsidies $0.00 $0.00 Utilities $ 47,700.00 $ 47,700.00 Master Lease, Power, water, sewer, garbage, and Internet services for the house Insurance $3,000.00 $3,000.00 Liability and property insurance required for leased residence Food/Supplies $ 4,000.00 $ 4,000.00 Basic household, cleaning, and resident support supplies Furnishings/Equipment $0.00 $0.00 Repair/Maintenance $ 3,000.00 $ 3,000.00 Routine maintenance and safety-related repairs Transportation (explain) $ 2,000.00 $ 2,000.00 Resident transportation to treatment, employment, and appointments Subtotal $ $ Administration (10% max.) $12,920.00 $12,920.00 Administrative oversight, fiscal management, data collection, and reporting TOTAL $ 142,120.00 $ 142,120.00 If your Project or Program includes salaries and benefits, please list position(s) and FTE to be paid by these funds (FTE should be that percentage of time the employee is dedicated to this Project or Program): Position Salary Benefits FTE Case Manager $62,500.00 $7,000.00 1 FUNDING SOURCES FOR THE PROGRAM in 2025 Funding Sources Awards 2025 Awards 20XX Indicate if Committed or Application has been made. Public Sources (State or Federal Funds) $5,400.00 $ Received rental subsidies through partner agency (committed) Private Donations $ 6,500.00 $ Ongoing community donations and drives Foundation Grants $ $ None submitted to date; future applications planned for 2026 United Campaigns $ $ Other $ 4,200.00 $ Resident rent payments received (committed ongoing) Other $ 6,700.00 $ In-kind support from volunteers, donated goods, and administrative time Page 12 of 19 TOTAL $ 22,800.00 $ Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your Project or Program, what are the items you are requesting? (LIMIT 300 WORDS) The requested 1590 Operating funds will support the full annual operational cost of Victory Villa, a seven-bed supportive housing program for homeless men in recovery from substance use disorders. The total program cost for 2026 is $142,120, representing the funding necessary to sustain staffing, housing, and program operations for the year. The largest portion of the budget supports staffing. Salaries and benefits total $69,500 and fund one full-time case manager who provides individualized case management, weekly house meetings, and coordination with community partners. This position is essential to maintaining program structure, accountability, and resident progress toward stability and independence. Utilities totaling $47,700 cover the lease for the Victory Villa residence, as well as power, water, sewer, garbage, and internet services. Because the county budget form does not include a separate line for rent or lease costs, the facility lease is reflected within this category. These expenses are critical to maintaining a safe and stable housing environment for residents. Additional program costs include insurance ($3,000), food and household supplies ($4,000), maintenance and repairs ($3,000), transportation assistance ($2,000), and administrative expenses ($12,920) that support fiscal management, compliance, and data reporting. This funding request supports all operational components needed to maintain Victory Villa’s continued service, ensuring consistent, recovery-oriented housing and case management support for residents as they work toward long-term stability and independence. ATTACHMENT A Required Insurance Coverages 1. Commercial General Liability. • Recipient shall maintain commercial general liability coverage on a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, in an amount not less than two million dollars per occurrence ($2,000,000) and an aggregate of not less than four million dollars ($4,000,000), for bodily injury, including death, and property damage. • The commercial general liability insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: o Broad form property damage, with no employee exclusion; o Person injury liability, including extended bodily injury; o Broad form contractual/commercial liability, including completed operations and product liability coverage; o Premises – operations liability (M&C); o Independent contractors and subcontractors; and, o Blanket contractual liability. Page 13 of 19 • Recipient’s commercial general liability policy shall include employer’s liability coverage. • The County and its elected officials, officers and employees shall be named as an additional insured party under this insurance policy. 2. Automobile Liability. • Recipient shall maintain business automobile Liability insurance on a form acceptable to Jefferson County Risk Management with a limit of not less than a combined single limit of $1,000,000 each occurrence. Coverage shall include owned, hired, and non-owned automobiles. 3. Workers’ Compensation (Industrial Insurance). Recipient shall maintain workers’ compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. If the County incurs any cost to enforce the provisions of this subsection, all costs and fees shall be recoverable from Recipient. o Recipient shall provide Workers’ Compensation and Employer’s Liability on a state approved policy form providing benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease. o This coverage shall extend to any contractor or subcontractor that does not have their own workers’ compensation and employer’s liability insurance. o Recipient expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction, which would otherwise be applicable in case of such claim. 4. General Insurance Requirements. • Insurance coverage shall be evidenced by one of the following methods: o Certificate of insurance; or, o Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. • Any deductibles or self-insured shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or Recipient shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. • Failure of Recipient to take out or maintain any required insurance shall not relieve Recipient from any liability under this agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. Page 14 of 19 • Recipient’s insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect all the parties and shall be primary coverage for all losses covered by the above described insurance. • Insurance companies issuing Recipient’s insurance policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. • All deductibles in Recipient’s insurance policies shall be assumed by and be at the sole risk of Recipient. • Any judgments for which the County may be liable, in excess of insured amounts required by this agreement, or any portion thereof, may be withheld from payment due, or to become due, to Recipient until Recipient shall furnish additional security covering such judgment as may be determined by the County. • Any coverage for third party liability claims provided to the County by a “Risk Pool” created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy Recipient shall provide to comply with this Agreement. • The County may, upon Recipient’s failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to Recipient. • Recipient shall provide a copy of all insurance policies specified in this Agreement. • Written notice of cancellation or change in Recipient’s insurance required by this Agreement shall reference the project name and agreement number and shall be mailed to the County at the following address: Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368. • Recipient’s liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees and agents. • Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees or agents. • Recipient’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. • Recipient shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance coverage for subcontractors shall be subject to all the requirements stated in this Agreement. The insurance Page 15 of 19 limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. • Recipient shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services will be promptly replaced. • Recipient shall place insurance with insurers listed to business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be place with insurers or re-insurers licensed in the State of Washington. • Certificates of insurance as required by this Agreement shall be delivered to the County within fifteen (15) days of execution of the Agreement. To the extent a certificate lists or refers to any endorsements solely by name. description or number it shall be the responsibility of Recipient to obtain and provide to Jefferson County Risk Management a full and complete copy of the texts of such endorsements. • The County shall be named as an “additional insured” on all insurance policies required by this Agreement. • Recipient shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: o The limits of coverage; o The project name and agreement number to which it applies; o The certificate holder as Jefferson County, Washington and its elected officials, officers, employees and agents with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368; and o A statement that the insurance policy shall not be cancelled or allowed to expire except on thirty (30) days prior written notice to the County.