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HomeMy WebLinkAboutJefferson Interfaith - Winter Welcoming Center $18,000Page of 19 1 Application Affordable and supportive Housing & Homeless Housing and Assistance Funds For use from January 1, 2026 to December 31, 2026 GENERAL INFORMATION –It is understood that if awarded funding for this period, there is no guarantee of future funding beyond this award. We estimate the available funding for this period to be approximately $160,000 for 5386 Homeless Housing and Assistance (operating) funds; $780,000 for 1590 Affordable and Supportive Housing development funds; and first year operating funds; and $520,000 for 1590 Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be used for all housing-related services. Page of 19 2 CERTIFICATION by Authorized Agency Representative (Board President, CEO, or another person authorized to bind the agency in a contract). Name of Authorized Agency Representative (print): __________________ Title: _________________________________________ •Applicant certifies that these funds will be used as described in this application unless a change has been mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive amendment requests will also require the approval of the Housing Fund Board (“HFB”). •Applicant certifies that the information in this application is true and correct. •Applicant certifies that it has no outstanding obligations to the County with respect to housing funds. ____________________________________________________ _________________ Signature of Authorized Agency Representative Date Name of Project or Program oor Program: Winter Welcoming Center Requested total amount for this application: $18000 Area of the County to be served:Jefferson County Name of Applicant/Agency:Jefferson Interfaith Action Coalition Federal Tax ID #:83-3191427 Contact Person:Paul Heins Title:JIAC Board Member; WWC Steering Committee Address:1111 Franklin St. City:Port Townsend State:WA Zip:98368 Phone Number:(435) 881-9337 Fax Number: E-mail:pastorpaul@fpcpt.org Paul Heins JIAC Board Member; WWC Steering Committee Wednesday, October 15, 2025 Page of 19 3 AFFORDABLE AND SUPPORTIVE HOUSING & HOMELESS HOUSING AND A SSISTANCE FUNDS GRANT A PPLICATION FOR THE JEFFERSON INTERFAITH A CTION COALITION WINTER WELCOMING CENTER AMOUNT REQUESTED: $18,000 A.PROJECT DESCRIPTION Provide a brief description of the Project The Winter Welcoming Center (WWC) offers a warm and hospitable space for those who are in need of shelter during the cold months of mid-November through mid-April. We are open 8:30am - 12:30pm (longer when the weather is severe), 7 days a week. We provide warmth, WiFi, use of computers, refreshments, and fellowship. We also distribute donated clothes, shoes, sleeping bags, and more to our guests. We distribute shower tokens and laundry vouchers, and to the extent possible, work to connect our clients with needed services in the county. We have a commitment to inclusion and compassion to all who walk through our doors. Project goals and expected outcomes Eligible use: 5386 Operating Funds - Outreach services for homeless individuals and families We are a frontline outreach that serves the unhoused population, both individuals and families, providing shelter, community, and support at a vulnerable time, and therefore we believe we fall under the eligibility guidelines for these funds. We believe that this outreach also coheres closely to the objectives of the Five Year Homeless Housing Plan (“identify and engage people experiencing homelessness” and playing an important part of the “efficient homeless crisis response system”). The Jefferson Interfaith Action Coalition has successfully carried out this work for seven seasons, weathered the covid crisis, and is currently preparing for it’s eighth season. The requested funds are needed to make this season a reality. The WWC has evolved from a temporary emergency action to a trusted and needed part of the web of community services that reach the most vulnerable population of Jefferson County at a time when they are most in need. Last season alone we served 3764 guests (see below under “Impact”) and anticipate a similar or greater number for those served this coming season. B.APPROACH Jefferson Interfaith Action Coalition is a registered 501(c)(3) that seeks to mobilize people of any spiritual walk to action. Formed in response to issues of immigration, a gathering of individuals from different faith walks joined together to nurture positive awareness and change. Drawing on the resources of our faith traditions, learning from each other, inspired by and in partnership with the broader community, we work to support justice, peace, and human worth. We began the Winter Welcoming Center when the need for a warming center during the winter months became more and more apparent now seven years ago. Our model has has evolved from a single staff monitor supported by a volunteer from the community to 2 staff monitors present during all of our open hours. Our services have also grown (e.g.offering laundry vouchers and shower tokens). For this and the previous four seasons, the WWC has been located in the Pope Marine Building on Page of 19 4 Water Street in Port Townsend. The city has been a very gracious partner in providing that space rent free, and this will continue for this season as well. Our vision is to continue to grow in not only providing warmth and safety, but as a place of connection to needed resources and community. The funds requested will “move the needle” in that it will significantly further the WWC’s transition from a temporary band-aid to a permanent, trusted, and reliable partner in the community as it serves the unhoused population in Jefferson Co. The funds are needed for this season, and will be utilized during the 2026 calendar year. We are participating in the current Jefferson Gives campaign, and funds have been and will continue to be raised from from private individuals and communities of faith that make up the circle of the Jefferson Interfaith Action Coalition. We have also contracted with Jefferson County Public Health to serve as an emergency shelter for extended hours during extreme weather. With these resources, we believe we can successfully carry out our mission. Availability of funds will be key to determining the number of hours we will be able to remain open and the number of supportive services we will be able to provide. We are ready to go. C.IMPACT To succinctly present our positive impact in numbers: Season 7 ~ 2024-2025 Opening: Saturday, November 9, 2024, Last Day of Service: Tuesday, April 15, 2025 We were open 157 days which equates to 628 base hours of service plus the hours on days when we stayed open for extended hours due to extreme weather. As an urgent need shelter and support for those who are unhoused, we believe our services have a positive impact on the Homeless System Performance Measures which prioritize unsheltered homeless households. By providing a place to go, basic support services, and opportunity to connect with other resources in the community, we play an important role in supporting the move from being unhoused to housed. The need for the WWC as a part of the overall tapestry of services to the unhoused community grows more acute in today’s uncertain funding environment. The need is not going away. In addition, our staff has employed a number of persons with unhoused lived experience, a few of whom had been served by the WWC while they were homeless. We played an important part in moving them from homelessness to stability in housing. We are not using any matching funds. The funds (hopefully) awarded from this grant will, together with the other grants we have been awarded or are pursuing and private donations, will carry us through our seventh season. Average Number of Guests by Month 0.0 10.0 20.0 30.0 Nov Dec Jan Feb March April 22.125.327.824.021.720.5 Total Guests 3764 Avg Guests/Day 23.82 Season Seven Summary Page of 19 5 D.PROJECT BUDGET FOR THE WINTER WELCOMING CENTER, SEASON 8 (NOVEMBER 2025-APRIL 2026) There are some added expenses that we will have to carry this year that the city has provided in past. With regard to insurance coverage, the Winter Welcoming Center has been covered under the policy of First Presbyterian Church, Port Townsend, which has acted as a facilitating agent for the WWC. The most recent COI is attached. Income Notes Grants Incoming Reserves/Past Private Fundraising $11,591 In-hand Give Jefferson $10,000 Pending Affordable and Supportive Housing & Homeless Housing and AssistanceFunds $18,000 Pending Private Donations $12,200 Total $51,791 Expenses Winter Welcoming Center Staff $34,000 Supplies*$8,000 Food/Refreshments, Equipment, Admin, etc Vouchers $6,000 Laundry Misc/Admin. Expenses $1,000 Fees, Permits, phone, etc Rent $0 Use of the Pope Marine Bldg from the City of Port Townsend Wifi/Utilities provided by City of Port Townsend Non-Cash Distributions Volunteer Support $0 Supports the staff during open hours; provides coverage for lunch hours and breaks Clothes,Shoes, Camping Gear, Gas/Grocery Cards $0 As available from donations Gargage Service*$2,730 City is no longer providing this service WWC Total Expenses $51,730 Page of 19 6 SPECIFIC INFORMATION Please separately tab each section of the application submission as to Project or Program Description, Capacity, Alignment, Approach, Impact of Funds, Budget. PROJECT DESCRIPTION •Name of Project or Program (please include HMIS name/number if applicable): ________________________________________________________________ •Amount requested: ________________________________________________ •Please See Above •Provide a brief description of the Project or Program: (LIMIT 200 WORDS) •Specify the Project or Program goals and expected outcomes. Specify the measures of success by which the Project or Program will be assessed. (LIMIT 300 WORDS) •Specify the number of units of housing to be created or number of individuals who will be served by the Project or Program. Threshold Requirements: •Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or Program qualifies, as listed on pages two through four of the RFP. If you are submitting for both operating and development funds, please submit separate budgets for each. 5386 Operating Funds: 1590 Development Funds: 1590 Operating Funds: •Provide a brief description of recent, relevant and successful experiences in delivering similar programs and/or projects. •Briefly describe how the project aligns with the priorities and objectives of the Five-Year Homeless Housing Plan and the community outreach conducted for the project or program. (LIMIT 400 WORDS) A. APPROACH - Completeness of Proposal and Readiness (5 Points) (LIMIT 400 WORDS) B. IMPACT OF FUNDS - Leverage of Other Funds and Number of Persons Assisted (10 Points) (LIMIT 400 WORDS) Winter Welcoming Center $18,000 Page of 19 7 C. PROJECT OR PROGRAM BUDGET – A Feasible Financial Plan (5 Points) BUDGET FORMS Funding period begins January 1, 2025, and ends December 31, 2025. Please use the attached budget templates. If you need additional space, you may insert rows. “Proposal” refers to the funds requested from these funds that will be applied to this specific Project or Program. Blank spaces are provided for additional categories. Justification for budget items must be specific, and that same specificity should be reflected in subsequent billings. A maximum 10% Administration fee is allowed for projects if needed, however, Administration fees are not allowed for Capital Projects. CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES SOURCES Financing Categories Estimate Basis of Estimate Total Acquisition Costs $ Construction $ Construction Fees $ Financing Fees and Charges $ Guarantees and Reserves $ Developers Fee $ $ Subtotal $ TOTAL $ Financing Categories Estimator Indicate if Committed or Application has been made. If not made indicate date application is to be submitted Private Loan $ Jefferson County Funds $ Public Sources (State or Federal Funds) $ Foundations $ Donations $ Low Income Housing Tax Credits (indicate 9% or 4%) $ Historic Tax Credits $ New Market Tax Credits $ Gap (if any)$ Page of 19 8 Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures in your capital budget(s). (LIMIT 300 WORDS) PROGRAM OPERATING BUDGET [DATES] If your Project or Program includes salaries and benefits, please list position(s) and FTE to be paid by these funds (FTE should be that percentage of time the employee is dedicated to this Project or Program): FUNDING SOURCES FOR THE PROGRAM in 2025 Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your Project or Program, what are the items you are requesting? (LIMIT 300 WORDS) TOTAL $ Budget Categories Program Proposal Justification Priority Salaries $$ Benefits $$ Rental Subsidies $$ Utilities $$ Insurance $$ Food/Supplies $$ Furnishings/Equipment $$ Repair/Maintenance $$ Transportation (explain)$$ $ Subtotal $ $ Administration (10% max.)$$ TOTAL $ $ Position Salary Benefits FTE Funding Sources Awards 20XX Awards 20XX Indicate if Committed or Application has been made. Public Sources (State or Federal Funds) $$ Private Donations $$ Foundation Grants $$ United Campaigns $$ Other $$ Other $$ TOTAL $$ Page of 19 9 ATTACHMENT A Required Insurance Coverages 1.Commercial General Liability. •Recipient shall maintain commercial general liability coverage on a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, in an amount not less than two million dollars per occurrence ($2,000,000) and an aggregate of not less than four million dollars ($4,000,000), for bodily injury, including death, and property damage. •The commercial general liability insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: o Broad form property damage, with no employee exclusion; o Person injury liability, including extended bodily injury; o Broad form contractual/commercial liability, including completed operations and product liability coverage; o Premises – operations liability (M&C); o Independent contractors and subcontractors; and, o Blanket contractual liability. •Recipient’s commercial general liability policy shall include employer’s liability coverage. •The County and its elected officials, officers and employees shall be named as an additional insured party under this insurance policy. 2.Automobile Liability. •Recipient shall maintain business automobile Liability insurance on a form acceptable to Jefferson County Risk Management with a limit of not less than a combined single limit of $1,000,000 each occurrence. Coverage shall include owned, hired, and non-owned automobiles. Page of 19 10 3.Workers’ Compensation (Industrial Insurance). Recipient shall maintain workers’ compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. If the County incurs any cost to enforce the provisions of this subsection, all costs and fees shall be recoverable from Recipient. o Recipient shall provide Workers’ Compensation and Employer’s Liability on a state approved policy form providing benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease. o This coverage shall extend to any contractor or subcontractor that does not have their own workers’ compensation and employer’s liability insurance. o Recipient expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction, which would otherwise be applicable in case of such claim. 4.General Insurance Requirements. •Insurance coverage shall be evidenced by one of the following methods: o Certificate of insurance; or, o Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. •Any deductibles or self-insured shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or Recipient shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. •Failure of Recipient to take out or maintain any required insurance shall not relieve Recipient from any liability under this agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. Page of 19 11 •Recipient’s insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect all the parties and shall be primary coverage for all losses covered by the above described insurance. •Insurance companies issuing Recipient’s insurance policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. •All deductibles in Recipient’s insurance policies shall be assumed by and be at the sole risk of Recipient. •Any judgments for which the County may be liable, in excess of insured amounts required by this agreement, or any portion thereof, may be withheld from payment due, or to become due, to Recipient until Recipient shall furnish additional security covering such judgment as may be determined by the County. •Any coverage for third party liability claims provided to the County by a “Risk Pool” created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy Recipient shall provide to comply with this Agreement. •The County may, upon Recipient’s failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to Recipient. •Recipient shall provide a copy of all insurance policies specified in this Agreement. •Written notice of cancellation or change in Recipient’s insurance required by this Agreement shall reference the project name and agreement number and shall be mailed to the County at the following address: Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368. •Recipient’s liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees and agents. •Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees or agents. Page of 19 12 •Recipient’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. •Recipient shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance coverage for subcontractors shall be subject to all the requirements stated in this Agreement. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. •Recipient shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services will be promptly replaced. •Recipient shall place insurance with insurers listed to business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be place with insurers or re-insurers licensed in the State of Washington. •Certificates of insurance as required by this Agreement shall be delivered to the County within fifteen (15) days of execution of the Agreement. To the extent a certificate lists or refers to any endorsements solely by name. description or number it shall be the responsibility of Recipient to obtain and provide to Jefferson County Risk Management a full and complete copy of the texts of such endorsements. •The County shall be named as an “additional insured” on all insurance policies required by this Agreement. •Recipient shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: o The limits of coverage; o The project name and agreement number to which it applies; o The certificate holder as Jefferson County, Washington and its elected officials, officers, employees and agents with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368; and o A statement that the insurance policy shall not be cancelled or allowed to expire except on thirty (30) days prior written notice to the County. Page of 19 13 ACORD ® CERTIFICATE OF LIABILITY INSURANCE Date (MM/DD/YR) 11/21/23 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Heffernan Insurance Brokers 1350 Carlback Avenue Walnut Creek, CA 94596 CA License #0564249 CONTACT NAME: Gina Ferguson or Jessica Eusebio PHONE (A/C,No,Ext): 925-934-8500 FAX (A/C,No): 925-934-8278 EMAIL ADDRESS: ginaf@heffins.com or jessicae@heffins.com INSURER(S) AFFORDING COVERAGE NAIC # INSURED First Presbyterian Church 1111 Franklin St. Port Townsend, WA 98368 INSURER A: Church Mutual Insurance Company 18767 INSURER B: INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY ) LIMITS A X COMMERCIAL GENERAL LIABILITY X 0354777-02-412741 06/01/23 06/01/24 EACH OCCURRENCE $2,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $1,000,000 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $2,000,000 GEN’L. AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $5,000,000 X POLICY PRO- JECT LOC PRODUCTS - COMP/OP AGG $2,000,000 OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON-OWNED AUTOS PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS’ LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE/ OFFICER/MEMBER EXCLUDED? (Mandatory in N.H.) If yes, describe under DESCRIPTION OF OPERATIONS below N/A PER STATUT E OT H- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: The City of Port Townsend is included as an additional insured on the General Liability policy per the attached endorsement, if required as respects for Winter Welcoming Center held throughout the policy term. CERTIFICATE HOLDER CANCELLATION The City of Port Townsend 250 Madison Street Port Townsend, WA 98368 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 1988-2015 ACORD CORPORATION. All rights reserved.