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HomeMy WebLinkAboutOWL 360 - 1590 Operations $133,800 Funding for Affordable and supportive Housing & Homeless Housing and Assistance Funds Request for Proposals Threshold Requirements: I. The project meets eligibility requirements under Senate Bill 5386 and House Bill 1590 and RCW 82.14.530 A. AFFORDABLE AND SUPPORTIVE HOUSING OR 1590 FUNDS Funding for Affordable and Supportive Housing in accordance With House Bill 1590 and RCW 82. 14. 530 1. Development (and first year operations): A minimum of sixty percent of this fund must be used for the following eligible uses: o Constructing affordable housing, which may include new units of affordable housing within an existing structure, and facilities providing housing-related services, solely for eligible households (as defined below); or o Constructing mental and behavioral health-related facilities; or o Funding the operations and maintenance costs of new units of affordable housing and facilities where housing-related programs are provided, or newly constructed evaluation and treatment centers. 2. Operations: The remaining proceeds shall be used for the operation, delivery and evaluation of mental and behavioral health treatment programs and services or housing- related services. 3. No more than ten percent of the proceeds may be used to supplant existing local funds. 4. For purposes of this provision, “eligible households” means persons within any of the following population groups whose income is at or below sixty percent of median income: o Persons with mental illness o Veterans o Senior citizens o Homeless (or at-risk of being homeless) families with children o Unaccompanied homeless youth or young adults o Persons with disabilities o Domestic violence survivors B. HOMELESS HOUSING AND ASSISTANCE FUNDS OR 5386 FUNDS The activity is included in the most recent local homeless plan outlined in SSB 5386 ESSHB 2163 and ESSHB 1570 W ho is Eligible for Services under these Funds? Persons meeting the definition of homeless under the legislation and persons at-risk of homelessness such as: ● Persons being evicted within a week from a private dwelling unit or leaving an institution, such as a mental health or substance abuse treatment facility or a jail/prison, with no subsequent residence identified and lacking the resources needed to obtain housing. ● Persons fleeing domestic or family violence with no subsequent safe residence identified and lacking the resources needed to obtain such housing. ● Persons living on the streets or in emergency shelter but are spending a short time (up to 30 consecutive days) in a hospital or other institution. ● Persons who would otherwise be living on the streets or in an emergency shelter. ● Households who are very low-income. EEligible uses: a. Rental and furnishing of dwelling units for the use of homeless persons. b. Costs of developing affordable housing for homeless persons, and services for formerly homeless individuals and families residing in transitional housing or permanent housing and still at risk of homelessness. c. Operating subsidies for transitional housing or permanent housing serving formerly homeless families or individuals. d. Services to prevent homelessness, such as emergency eviction prevention programs including temporary rental subsidies to prevent homelessness. e. Temporary services to assist persons leaving state institutions and other state programs to prevent them from becoming or remaining homeless. f. Outreach services for homeless individuals and families g. Development and management of local homeless plans including homeless census data collection; identification of goals, performance measures, strategies, and costs and evaluation of progress towards established goals. h. Rental vouchers payable to landlords for persons who are homeless or below thirty percent of the median income or in immediate danger of becoming homeless. i. Other activities to reduce and prevent homelessness as identified for funding in the local plan. j. Acquisition, construction or rehabilitation of housing projects or units within housing project that are affordable to very low-income households. k. Supporting building, operation and maintenance costs of housing projects or unites eligible to receive housing trust funds, that are affordable to very low-income household, and that require a supplement to income to cover ongoing operating expenses. l. Rental assistance vouchers for housing units that are affordable to very low-income households. m. Operating costs for emergency shelters and licensed overnight youth shelters. II. The applicant has capacity to deliver the Program or Project Please provide a brief description of previous experience providing similar program services or development initiatives. III. The project or program meets priorities and aligns with the Five-Year Plan Please provide a brief description how the project aligns with Jefferson County’s Homeless Crisis and Housing Response and 5 Year Plan, available at www.co.jefferson.wa.us – Government – Boards & Commissions F-Z – Housing Fund Board Any proposal that does not meet all threshold requirements will not be evaluated. Selection Criteria We will rank responses according to the criteria described below. All responsive proposals received by the time and date specified in this RFP shall be evaluated by the RFP Evaluation Panel based on the following criteria and weights: Evaluation Criteria Max. Points A. Approach – Completeness of Proposal and Readiness 5 B. Impact 10 C. Budget – Feasible Financial Plan 5 TOTAL 20 Submission Requirements All proposals must include the following elements. We reserve the right to disqualify any incomplete proposals. (a) Approach – Completeness of Proposal and Readiness (5 Points) Your application should describe how you will approach this assignment and complete the purpose of the proposal. The proposal will be evaluated based on the clarity of proposal, completeness of the submission including required certifications and documentation and readiness to begin the Program or Project if funding is awarded. Please answer the following questions in your application: ▪ Is the Project or Program ready to use the funding now or are there actions to be taken before the Project or Program can begin? If so, what are those actions? ▪ Will the requested funds fully fund the Project or Program? If not, how does the organization intend to fill the gap? ▪ Could the Project or Program be scaled (include the per unit cost of the Project or Program)? ▪ Have additional funds been requested or will be requested. Identify the sources for those requests and the status of the requests. (b) Impact (10 Points) Please answer the following questions as relevant to your project: ● How would the project contribute to positive movement in Commerce’s Homeless System Performance Measure, including total project entries, length of time homeless, exits to permanent housing, returns to homelessness, and system prioritization. (current link) ● What other funds, donors, or community support are involved with the project? Will these funds leverage other funds? Identify other sources of funds that would be leveraged with the requested funds and/or how these funds will be used to leverage other funds. ● How many new units will be brought online. How many existing units will be preserved? What services will be funded and how is sustainability achieved? ● How many individuals will be served by these funds? ● Will these funds serve any special populations such as youth or domestic violence survivors? ● How does this project serve marginalized populations and address risk of harm and barriers to housing stability? ● What is your plan for continuous improvement in order to serve historically underserved populations? (c) Budget – A Feasible Financial Plan (5 Points) Identify whether you are a 501(c) (3), for-profit, PHA or government agency. Please provide the following if applicable: ● Program or Project Budget which includes a complete breakdown of all funding sources already received or committed for this Program or Project Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures in your budget(s). ● Current operating budget for the organization requesting the funding ● Operating Pro Forma for ten years. PROPOSAL EVALUATION AND SELECTION PROCESS General The following procedure will be used to evaluate the proposals and select finalists. All complete eligible proposals received within the established deadline will be evaluated by the RFP Screening Panel, meaning scored by each HFB member. The combined totals guide funding awards, and the HFB will approach the specific awards through a lens of equity, diversity and inclusion. RFP Screening Panel The Housing Fund Board will be the RFP Screening Panel. All HFB members will disclose any potential connections and recuse themselves from any conflict of interest, not scoring any conflicted applications. Board service will be disclosed but is not per se a conflict. Proposal Evaluation Applicants whose proposal is being considered for an award may be invited to make an oral presentation of their proposal to the HFB. The HFB reserves the right to recommend funding for multiple contracts under this RFP or recommend funding for a portion of the requested amount at their discretion. FUNDING PERIOD Jefferson County Homelessness Program Funding Instructions The HFB is requesting proposals for Affordable Housing and Homeless Housing and Assistance Funds for the period 1/1/26 through 12/31/26. Funding must be requested and used within each funding cycle. Each proposal requires the annual budget for the Project. If possible, the HFB would like to arrange small (non-meeting) field trips of all awarded projects during the year or by March, 2026. If a field trip is impossible due to safety or privacy concerns, a presentation at a regular HFB meeting can replace the field trip. Proposal Deadline: 10/15/25 by 4pm All responses to this Request for Proposal should be submitted on the provided application form. Please submit an electronic PDF version of the proposal e-mailed to Carolyn Gallaway at carolyn@co.jefferson.wa.us The following should be in the subject line: “Proposal – Affordable and Homeless Housing Funds.” If electronic submission is not possible, please contact County Administrator ’s office at 360-385-9100 for accommodation. It is very important that your application is complete, signed, is for an eligible activity, and conforms to all program requirements. Applications not meeting all the requirements will not receive consideration for funding. Proposals MUST be received by 4pm on 10/15/25. Late proposals will not be accepted. Submittals made in an incorrect format will not be considered. All responses to this Request for Proposal should be submitted on the provided application form. REQUEST FOR PROPOSAL TIMELINE FOR FUNDS Dat e Activit y 8/29/25 RFP to be posted on the County website 9/3/25 RFP first publication in paper 9/10/25 Questions from applicants at 2:30 PM Zoom Meeting: https://us06web.zoom.us/j/91098454388 THIS LINK MAY CHANGE 9/10/25 RFP second publication in paper 10/15/25 Proposals must be submitted by 4:00 pm 10/17/25 Proposals opened and distributed to HFB 10/20/25 Technical questions for applicants will be sent once with a return date of 1 weekday, or during the October 22nd HFB meeting 10/29/25 Presentation of proposals to HFB at Special Meeting at 2:30 p.m. 11/3/25 HFB Recommendation to BOCC for approval November Contracts to County Prosecutor and Risk Manager for approval December Contracts to Providers and returned to BOCC for signatures Note – All dates are subject to change Definitions: Definition of Area Median Income for Jefferson County Affordable housing program eligibility is always determined by one's income. Each household's income is compared to the income of all other households in the area. This is accomplished through a statistic established by the government called the Area Median Income, most often referred to as AMI. The AMI is calculated and published each year by HUD. In Jefferson County, HUD calculates the Sixty Percent (60%) Area Median Income (“AMI”) for a family of four as $58,980. Sixty Percent (60%) AMI for an individual is $41,280. Link: https://www.huduser.gov/portal/datasets/home-datasets/files/HOME_IncomeLmts_State_WA _2025.pdf Period of Performance: Funding under this grant program is allocated for a 12-month period. The period of performance for services solicited under this RFP begins 1/1/26 and ends 12/31/26. Initial funding is not an assurance or guarantee of ongoing operational funding after the contract period. Proposers are cautioned not to assume a commitment of future funding based on the receipt of funds in prior years. Guiding Principles for all Applicants: ● Be as specific as possible in stating goals, measures of success, objectives, expected results, deliverables, etc. It is expected that there will be considerably more requests for funds than there are funds available. Therefore, conciseness and clarity of description are essential. ● The program must provide services only within Jefferson County boundaries. ● Applicants that have received prior Affordable Housing and/or Homeless Housing and Assistance Funds must be current on all required reporting to be eligible to receive funds. ● Grantees will be required to submit a progress report midway through the grant period and a closeout report at the end of the funding period will be required no later than 2/1/27, or, alternatively small group field trips with HFB members touring awarded projects by March 21, 2026. Failure to submit timely reports/progress data will result in holding or non-payment of funds. These reports should include a comparison of outcomes to date with those initially proposed, and the total number of individuals served in the contract period. A fiscal and programmatic monitoring visit may be conducted by the County during any project year. Provider will make all documents and required files available for review. ● Reimbursement of costs will be addressed in the grant agreement. ● Jefferson County reserves the right to negotiate additional terms to the grant agreement it deems necessary and appropriate to ensure compliance with funding requirements as outlined in SB 5386/HB 1590, RCW 82.14.530, and RCW 82.14.540. ● Funding in previous years does not assure additional awards in this funding cycle. A sample contract may be found on Laserfiche at the following path: https://test.co.jefferson.wa.us/WeblinkExternal/Browse.aspx?id=10141412&dbid=0&rep o=Jefferson www.co.jefferson.wa.us – Jefferson - Board of Commissioners - Boards & Committees - Housing Fund Board - RFP 2026 Insurance Requirement: Awardees will be required to meet all the County’s insurance requirements, which are included as Attachment A to this 5386/1590 RFP. APPLICATION REQUIREMENTS Complete all parts of the application form and answer all questions on the application. Incomplete applications will not be accepted and will not receive funding consideration. All responses to this Request for Proposal should be submitted on the provided application form on an electronic PDF with a backup identical copy in Microsoft Word or equivalent. Responses to this RFPs should be e-mailed to Carolyn Gallaway at carolyn@co.jefferson.wa.us. Carolyn will confirm receipt of application. It is very important that your application is complete, signed, is for an eligible activity, and conforms to all program requirements. Applications not meeting all the requirements will not receive consideration for funding. Proposal Deadline: 10/15/25 by 4pm Proposals MUST be received by 4pm on 10/15/25. Late proposals will not be accepted. Submittals made in an incorrect format will not be considered. Funding for Affordable and supportive Housing & Homeless Housing and Assistance Funds APPLICATION Proposals must be RECEIVED: 10/15/25 at 4pm Jefferson County through the County & City of Port Townsend Housing Fund Board Application Affordable and supportive Housing & Homeless Housing and Assistance Funds For use from January 1, 2026 to December 31, 2026 GENERAL INFORMATION –It is understood that if awarded funding for this period, there is no guarantee of future funding beyond this award. We estimate the available funding for this period to be approximately $160,000 for 5386 Homeless Housing and Assistance (operating) funds; $780,000 for 1590 Affordable and Supportive Housing development funds; and first year operating funds; and $520,000 for 1590 Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be used for all housing-related services. Name of Project or Program oor Program: Homeless Youth housing Requested total amount for this application: $ 133,800 Area of the County to be served: Jefferson County Name of Applicant/Agency: OWL360 Federal Tax ID #: 87-1282294 Contact Person: kelli parcher Title: Executive Director Address: 1240 W Sims Way #319 City: Port Townsend State: WA Zip: 98368 Phone Number: 360-301-3551 Fax Number: E-mail: kelliparcher@owl360.org CERTIFICATION by Authorized Agency Representative (Board President, CEO, or another person authorized to bind the agency in a contract). Name of Authorized Agency Representative (print):_Kelli Parche: Executive Director ● Applicant certifies that these funds will be used as described in this application unless a change has been mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive amendment requests will also require the approval of the Housing Fund Board (“HFB”). ● Applicant certifies that the information in this application is true and correct. ● Applicant certifies that it has no outstanding obligations to the County with respect to housing funds. ____Kelli Parcher ____________________________________ 10-13-2025__________ Signature of Authorized Agency Representative Date SPECIFIC INFORMATION Please separately tab each section of the application submission as to Project or Program Description, Capacity, Alignment, Approach, Impact of Funds, Budget. PROJECT DESCRIPTION ● Name of Project or Program (please include HMIS name/number if applicable): _ Youth Housing ● Amount requested: ______132,800.00__________________________________________ ● Provide a brief description of the Project or Program: (LIMIT 200 WORDS) OWL360 has expanded housing for young adults by adding an additional program to our existing Pfeiffer, Parliament, Quimper Houses with a secured lease of the Shelton House. We currently provide 36 bed units of transitional housing and support services for unaccompanied youth and young adults (ages 17-25) and their children who are homeless, at risk of homelessness, fleeing domestic violence, or without safe housing options. OWL360 serves residents at 50% AMI and is a part of the HMIS and Coordinated entry process for Jefferson County homeless housing units. We offer essential support starting with full wrap around Case Care, basic needs assistance, mental health services, resource connections, peer counseling, workforce development and career pathways exploration. We have a proven history of an 82% success rate successfully transitioning young adults into permanent housing and self-sufficiency in a community of their choice. OWL360 provides safe and stable housing for all young people across Jefferson County so they may thrive in the short and long term regardless of their location, age, race, ethnicity, neurodiversity, disability, gender identity or sexual orientation. . ● Specify the Project or Program goals and expected outcomes. Specify the measures of success by which the Project or Program will be assessed. (LIMIT 300 WORDS) OWL360’s primary goal is to expand transitional housing access for vulnerable youth in Jefferson County and empower the next generation to achieve stability and economic mobility through education, employment, and supportive services. The requested funds will sustain and strengthen OWL360’s housing operations, allowing our residents to live safely while building the skills and networks needed for long-term independence. OWL360’s model directly addresses the risks of violence, exploitation, mental health challenges, and unemployment these vulnerable youth experience by combining stable housing, individualized care coordination, and workforce development. Under our two-year transitional housing plan, each resident participates in a personalized plan focusing on housing stability, education, employment, budgeting and wellness. The program will support up to 36 residents annually across OWL360’s housing sites and as of October 1st, OWL360 has a waiting list of 17 young adults eligible under RCW 1590 supportive housing. OWL360 has several expected outcomes and measures of success: ● Housing Stability: 90% of residents will complete at least six months of continuous housing and 75% will transition to permanent or independent housing within two years. ● Employment & Education: 85% of our residents will gain or maintain employment and 50% will pursue education or certification programs. ● Health & Wellness: 80% of our residents will establish regular access to healthcare and/or mental health services. ● Self-Sufficiency: 70% of our residents will demonstrate measurable improvement in self-reliance as measured by a growth assessment tool. ● Community Impact: We aim to reduce youth homelessness by 15% in Jefferson County through coordinated diversion and early intervention strategies. In 2024, 81% of OWL360 residents-maintained employment, 5 earned diplomas or GEDs, and 3 enrolled in post-secondary programs; providing proof that stable housing and hope build real, lasting change. ● Specify the number of units of housing to be created or number of individuals who will be served by the Project or Program. OWL360 currently operates four buildings offering housing units, with the capacity to accommodate up to 36 young people (ages 17–25) and their small children. Based on current housing transitions and community availability, OWL360 anticipates serving approximately 40 individuals annually. This projection reflects participants’ progress into permanent housing supported by OWL360’s dedicated case care, housing placement, and wraparound service teams. ● Threshold Requirements: ● Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or Program qualifies, as listed on pages two through four of the RFP. If you are submitting for both operating and development funds, please submit separate budgets for each. 1590 Operating Funds: Project Purpose and Alignment with Eligible Uses OWL360 is requesting funding under RCW 82.14.530 / House Bill 1590 to support the development and operation of supportive housing for unaccompanied homeless youth ages 17-25 who are homeless, at risk of homelessness, or fleeing domestic violence. These individuals qualify as eligible households under RCW 82.14.530 Our proposed use of 1590 funds falls within the following eligible categories outlined in the RFP 1. Funding operations and maintenance of affordable housing units and housing-related service facilities. OWL360 will allocate a portion of funds toward ongoing operations, including staff support (case care coordination, housing navigation, mental health services, and peer support), maintenance, and utility costs associated with affordable housing units. This ensures long-term sustainability and stability for residents during the operational year of 2026. 2. Mental and behavioral health-related facilities. OWL360 will continue to develop community space within The Nest and our housing units to support behavioral health and recovery programming, ensuring trauma-informed, wraparound care that supports sustainable transitions into independence. 3. For purposes of this provision, “eligible households” means persons within any of the following population groups whose income is at or below sixty percent of median income: o Persons with mental illness and/or SUD o Veterans o Homeless (or at-risk of being homeless) families with children o Unaccompanied homeless youth or young adults o Persons with disabilities o Domestic violence survivors 3. 5386 Operating Funds: 1590 Development Funds: ● Provide a brief description of recent, relevant and successful experiences in delivering similar programs and/or projects. Since 2021, OWL360 is Jefferson County’s only organization dedicated solely to youth housing and sustainability, filling a critical gap for youth. With an 82% success rate in helping residents transition into permanent housing, OWL360 delivers measurable, lasting outcomes. In 2025 alone, 81% of residents maintained employment, five earned diplomas or GEDs, and three enrolled in post-secondary education. One young mother found stability at Pfeiffer House, completed her GED, has a healthy child, gained and enrolled in Peninsula College’s Early Childhood Education program, showing how stable housing creates opportunity. Another youth entered unhoused and without a diploma; within two years, he earned it, enrolled and graduated from the Northwest School of Wooden Boatbuilding, and is now stably employed and living independently. OWL360’s impact is demonstrated through high transition to permanent housing rates, increased educational attainment, and strong youth engagement in leadership and employment pathways. OWL360 offers a Workforce Development and Career Pathways program, including a 45-hour “Earn to Learn” training that builds foundational job and life skills, followed by a 90-hour “Level Up” internship providing hands-on experience with local employers. Both workforce and mental health services are prioritized for housing residents and those on the waiting list, with OWL360’s Licensed Mental Health Provider offering timely, trauma-informed care. Together, these programs create a continuum of stability, healing, and opportunity empowering youth to achieve long-term independence and self-sufficiency. Capacity & Partnership: OWL360’s success is rooted in collaboration with key partners including Olympic Community of Health, Dove House Advocacy Services, Skillmation, Port Townsend School District, Bayside, and Olympic Community Action. These partnerships strengthen the local continuum of care combining housing, education, and behavioral health. Additionally, we have strong connections with 20 + community partners working together to ensure that Jefferson County youth not only find stability, but thrive. These and other indicators of our success can be found at our website Hoot360.org. ● Briefly describe how the project aligns with the priorities and objectives of the Five-Year Homeless Housing Plan and the community outreach conducted for the project or program. (LIMIT 400 WORDS) ● Objective #1-2 OWL360 identifies program participants through referral partnerships with local service, educational organizations, street outreach and self-referrals. Homeless youth are immediately entering them into the HMIS followed by a vulnerability assessment for our local coordinated entry database. Our interview determines their risks and needs, allowing us to rank them based off factors such as homelessness, risks for success of independent living, and overall vulnerability so that we prioritize those most in need of services and housing support. Strategies include enhancing the case management system for youth who are homeless to address individual barriers to stable housing. Our services and support of client Case Care have been developed to maximize exits to sustainable permanent housing. ● Objective #3-6 OWL360 has increased the total number of supportive housing units by implementing new facilities in 2021-2025. Due to the continued lack of affordable housing and livable wages for youth and young adults in Jefferson County, it makes our efforts challenging but certainly worth the effort and time to provide these much-needed services. Case Care Staff provide necessary support that helps focus on the development of each emerging adult transitioning out of homelessness and into sustainable independence and permanent housing. ● Objective# 5 OWL360 is committed to a “client first” approach. Attention is paid to successful motivation and engagement, allowing staff to provide specific need-based responses and, in most cases, a trauma informed method that is more likely to lead to client-centered programming and supportive services that match the diverse population we serve. Our non-discrimination policy ensures that we support marginalized youth including BIPOC and LBGTQA+ individuals. ● Objective #4 Since 2021, OWL360 has participated in Jefferson County’s local PIT count and provides related information to the Homeless Management Information Systems. This data informs us of our approach and policies for outreach and services. In 2024, OWL360 became the lead for the Anchor Community Initiative to gather and support organizations in both Jefferson and Clallam specifically for youth and young adults facing homelessness and housing insecurity. In 2025 OWL360 has led a group of housing partners with a specific interest to support youth and young adults facing adverse childhood experience and homelessness. Together we believe that all communities have the power to shape the future of our youth. A. APPROACH - Completeness of Proposal and Readiness (5 Points) (LIMIT 400 WORDS) OWL360 is breaking down barriers and building up solutions. Through a creative and proven Global Leasing approach, we are expanding Jefferson County’s housing capacity to meet the urgent needs of youth and young adults who are unhoused or at risk. These expansions have increased our ability to provide safe, stable, and supportive homes for emerging adults, creating a pathway from crisis to stability. Our housing model is comprehensive by design. Each resident is supported through Case Care Management, Resource Navigation, Mental Health services, and Education and Career Pathways. Together, these services form a wraparound system that does not just stabilize it builds independence. OWL360’s network of over 30 community partnerships ensures youth have access to the full continuum of care from health and wellness, education, employment training and mentorship. Our guiding philosophy, “Believe, Begin, and Become,” drives how we engage young people. We believe in their potential, help them begin the process of rebuilding, and support them in becoming self-sufficient, connected members of our community. With continued county funding, OWL360 will tailor its housing and support to meet developmental, social, and cultural needs unique to Jefferson County’s young population, those most vulnerable yet most capable of change when given the right foundation. Why Distinction Matters Youth homelessness is not a subset of adult homelessness it is its own crisis with unique causes and solutions. Young adults often enter homelessness through generational poverty, family conflict, aging out of foster care, or escaping unsafe environments, and they lack the life experience, income, and support systems that adults have. If we fail to recognize and respond to these distinctions, we will continue to see youth become the next generation of chronically homeless adults. Investing in youth housing is prevention; it's smart, compassionate, and cost-effective. When youth are housed through OWL360, they are immediately connected to proven, individualized transition plans that combine stability, education, and employment support. County investment in OWL360 is not just funding housing, its building futures, reducing long-term homelessness, and strengthening Jefferson County’s social and economic fabric. B. IMPACT OF FUNDS - Leverage of Other Funds and Number of Persons Assisted (10 Points) (LIMIT 400 WORDS) Addressing youth homelessness and reducing the risk of returning to homelessness is a critical priority. Youth homelessness is often hidden, manifesting in unsafe living situations such as couch surfing, being lured into trafficking, or ending up in adult shelters or encampments where they are vulnerable to victimization. Jefferson County has the second-highest rate of disconnected youth in the state, with 25% , compared to the national average of 12% (Measure of America). OWL360 remains committed to reaching vulnerable youth. We will create opportunities for disconnected youth to re-engage and build sustainable independence. The pathways into homelessness for youth are complex and rarely the result of a single event. Unlike the adult homeless population, youth experiencing homelessness are more likely to leave home due to family conflicts. These conflicts often involve being forced out, facing abuse (physical, emotional, or sexual), or parental neglect related to mental health issues or substance use. Dysfunctional family environments can lead youth to seek separation and independence, which further exacerbates homelessness. This struggle is compounded by barriers like mental health challenges, limited educational opportunities, substance use, or encounters with the justice system. Moreover, the experiences of homeless youth differ significantly from those of homeless adults. Once on the streets, youth face unique dangers and are at heightened risk of enduring additional trauma. They encounter daily stressors with limited coping strategies and lack the resources to navigate these challenges. Youth experiencing homelessness are disproportionately affected by social and health inequities, disparities in access to opportunities and outcomes that undermine their well-being. With 36 bed units in 5 separate units, we strive to serve 40 + youth in our transitional living units.Through Case Care and Resource Navigation we will employ an equity-based approach to ensure that each individual receives the support necessary for personal growth and development. Effectiveness lies in tailoring interventions for the younger age group by listening to them and looking at data, understanding that the causes and solutions for youth homelessness are unique. OWL360 will continue to work with our community partners, the Department of Commerce - Office of Homeless Youth, Olycap, Peninsula Housing Authority, Jefferson Community Foundation to leverage resources and available funds until we have functionally ended homelessness for all young people. C. PROJECT OR PROGRAM BUDGET – A Feasible Financial Plan (5 Points) BUDGET FORMS Funding period begins January 1, 2025, and ends December 31, 2025. Please use the attached budget templates. If you need additional space, you may insert rows. “Proposal” refers to the funds requested from these funds that will be applied to this specific Project or Program. Blank spaces are provided for additional categories. Justification for budget items must be specific, and that same specificity should be reflected in subsequent billings. A maximum 10% Administration fee is allowed for projects if needed, however, Administration fees are not allowed for Capital Projects. CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES Financing Categories Estimate Basis of Estimate Total Acquisition Costs $ Construction $ Construction Fees $ Financing Fees and Charges $ Guarantees and Reserves $ Developers Fee $ $ Subtotal $ TOTAL $ SOURCES Financing Categories Estimato r Indicate if Committed or Application has been made. If not made indicate date application is to be submitted Private Loan $ Jefferson County Funds $ Public Sources (State or Federal Funds) $ Foundations $ Donations $ Low Income Housing Tax Credits (indicate 9% or 4%) $ Historic Tax Credits $ New Market Tax Credits $ Gap (if any) $ TOTAL $ Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures in your capital budget(s). (LIMIT 300 WORDS) PROGRAM OPERATING BUDGET [DATES] Budget Categories Program Proposal Justification Priority Salaries $175,700 $62,500 $24,000 1 FTE Lead Staff .5 FTE Street Outreach & Resource Navigation 1 Benefits $ 14000 $7500 $7000 $4000 1 FTE - Case Care .5 Navigation Rental Subsidies $ See Budget notes Utilities $ 54,000 $12,000 Support for 36 units 1 Insurance $19000 $0.00 Supported by OHY Food/Supplies $9000 $2000 Urgent Food Needs for residents Furnishings/Equipment $8000 $3000 Bedding, unit supplies Repair/Maintenance $15000 $5000 General Building Maintenance Transportation (explain) $3000 $1400 Transportation supports: Based food, Employment, education Annual Insurance and fuel Subtotal $ $304,700 120,900 Administration (10% max.) $30,470 $12,900 TOTAL $ 335,170 $133,800 If your Project or Program includes salaries and benefits, please list position(s) and FTE to be paid by these funds (FTE should be that percentage of time the employee is dedicated to this Project or Program): Position: Case Care Coordinator Salary: $62,500 Benefits: $7000 FTE 1 Outreach/Resource Navigation $24,000 $4000 .5 FUNDING SOURCES FOR THE PROGRAM in 2025 Funding Sources Awards 2025 Awards 20XX Indicate if Committed or Application has been made. Public Sources (State or Federal Funds) $55,000 $ OHY OHY Private Donations $10,000 $ Foundation Grants $ $ United Campaigns $9000 $ UGN Other $100,000 $ 1590 Other $ $ TOTAL $ $ Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your Project or Program, what are the items you are requesting? (LIMIT 300 WORDS) We are not directly seeking rental subsidies in this RFP as we work directly with community partners, PHA and Department of Commerce to support young adults with rental assistance. We also have a strong belief that youth can and will have a part in their housing cost as they work toward independence. Assistance is based on needs and incomes while being specifically responsive to each client’s needs and abilities. Grant funding will go towards supporting our Global Lease agreements, facility operations, Case care staff, prevention and intervention peer counselors and resource navigators. Additionally, our proposed housing budget helps support mandated housing required utilities: water/sewer, electricity, garbage removal for the residential living units. Regular maintenance and repairs are also expected and proposed in the budget to maintain an acceptable standard required for habitability. In our housing budget, we are also requesting salary and benefits at a livable wage for 2 employees.(1.5 FTE) As we continue to grow and become a vital resource for the youth and young adults of our community, we want to ensure we can offer a livable wage for our staff willing to commit themselves to supporting the youth of Jefferson County. These employees’ roles will be to assist in resource navigation, workforce development, case care, housing outreach, and other support services. As the continued success of our young people grows they become less dependent on subsidies and are expected to work towards covering their housing expenses. ATTACHMENT A Required Insurance Coverages 1. Commercial General Liability. ● Recipient shall maintain commercial general liability coverage on a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, in an amount not less than two million dollars per occurrence ($2,000,000) and an aggregate of not less than four million dollars ($4,000,000), for bodily injury, including death, and property damage. ● The commercial general liability insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: o Broad form property damage, with no employee exclusion; o Person injury liability, including extended bodily injury; o Broad form contractual/commercial liability, including completed operations and product liability coverage; o Premises – operations liability (M&C); o Independent contractors and subcontractors; and, o Blanket contractual liability. ● Recipient’s commercial general liability policy shall include employer ’s liability coverage. ● The County and its elected officials, officers and employees shall be named as an additional insured party under this insurance policy. 2. Automobile Liability. ● Recipient shall maintain business automobile Liability insurance on a form acceptable to Jefferson County Risk Management with a limit of not less than a combined single limit of $1,000,000 each occurrence. Coverage shall include owned, hired, and non-owned automobiles. 3. Workers’ Compensation (Industrial Insurance). Recipient shall maintain workers’ compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. If the County incurs any cost to enforce the provisions of this subsection, all costs and fees shall be recoverable from Recipient. o Recipient shall provide Workers’ Compensation and Employer ’s Liability on a state approved policy form providing benefits as required by law with employer ’s liability limits no less than $1,000,000 per accident or disease. o This coverage shall extend to any contractor or subcontractor that does not have their own workers’ compensation and employer ’s liability insurance. o Recipient expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction, which would otherwise be applicable in case of such claim. 4. General Insurance Requirements. ● Insurance coverage shall be evidenced by one of the following methods: o Certificate of insurance; or, o Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. ● Any deductibles or self-insured shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or Recipient shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. ● Failure of Recipient to take out or maintain any required insurance shall not relieve Recipient from any liability under this agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. ● Recipient’s insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect all the parties and shall be primary coverage for all losses covered by the above described insurance. ● Insurance companies issuing Recipient’s insurance policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. ● All deductibles in Recipient’s insurance policies shall be assumed by and be at the sole risk of Recipient. ● Any judgments for which the County may be liable, in excess of insured amounts required by this agreement, or any portion thereof, may be withheld from payment due, or to become due, to Recipient until Recipient shall furnish additional security covering such judgment as may be determined by the County. ● Any coverage for third party liability claims provided to the County by a “Risk Pool” created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy Recipient shall provide to comply with this Agreement. ● The County may, upon Recipient’s failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to Recipient. ● Recipient shall provide a copy of all insurance policies specified in this Agreement. ● Written notice of cancellation or change in Recipient’s insurance required by this Agreement shall reference the project name and agreement number and shall be mailed to the County at the following address: Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368. ● Recipient’s liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees and agents. ● Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees or agents. ● Recipient’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. ● Recipient shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance coverage for subcontractors shall be subject to all the requirements stated in this Agreement. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. ● Recipient shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services will be promptly replaced. ● Recipient shall place insurance with insurers listed to business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be place with insurers or re-insurers licensed in the State of Washington. ● Certificates of insurance as required by this Agreement shall be delivered to the County within fifteen (15) days of execution of the Agreement. To the extent a certificate lists or refers to any endorsements solely by name. description or number it shall be the responsibility of Recipient to obtain and provide to Jefferson County Risk Management a full and complete copy of the texts of such endorsements. ● The County shall be named as an “additional insured” on all insurance policies required by this Agreement. ● Recipient shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: o The limits of coverage; o The project name and agreement number to which it applies; o The certificate holder as Jefferson County, Washington and its elected officials, officers, employees and agents with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368; and o A statement that the insurance policy shall not be cancelled or allowed to expire except on thirty (30) days prior written notice to the County.