HomeMy WebLinkAboutJefferson County Historical Society 3rdEXHIBIT C 3rd QUARTER REPORT
Organization: Jefferson County Historical Society
Contact person: Tara McCauley
Mailing Address: 540 Water St Port Townsend WA
98368
Phone Number/Email: 360-385-1003;
tara@jchsmuseum.com
1.LTAC Funds received from the County 3rd QTR:
$42,300
Due by October 31st to afmcknight@co.jefferson.wa.us
ORGANIZATION Total
Amount
Awarded
by JeffCo
Total
Received
From
JeffCo
Overspent
(+)
Underspent
(-) of LTAC
funds
Refund
Required
TOTAL
1st QTR
LTAC
FUNDS
SPENT
TOTAL 2nd
QTR
LTAC
FUNDS
SPENT
TOTAL
3rd QTR
LTAC
FUNDS
SPENT
$84,550 $84,550 $25,243 $0 $26,462 $32,845
2.LTAC funds spent by your organization 3rd QTR (include 200 word limit regarding activities and funds spent
with and itemized statement and supporting documentation ie: invoices paid, receipts from payment,):
LTAC funding partially funds the Programs Manager who oversees the visitor experience at the Museum of Art + History
and Rothschild House, as well as all events and programs, including downtown walking tours. It also partially supports our
marketing efforts, utilizing multiple digital marketing platforms as well as media (newspaper, radio), and flyers to promote
our exhibits and programs.
JCHS Payroll details itemized
Staff Total hours Hourly pay Total before taxes
Jul-25
Caudebec, 122.50 27.25$ 3,338.13$
McCauley 160 42.00$ 6,720.00$
Aug-25
Caudebec, 159.25 27.25$ 4,339.56$
McCauley 160 42.00$ 6,720.00$
Sep-05
Caudebec, 183.75 27.25$ 5,007.19$
McCauley 160 42.00$ 6,720.00$
TOTAL 32,844.88$
RECEIVED 11/03/25
3. LTAC funds balance remaining 3rd QTR:
$25,243
4. Please attach your organization’s report for all revenue, marketing, services, programs and activities for
the quarter of July through September (3rd) quarter.
Attached.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
RECEIVED 11/03/25
Distribution account
Actual Budget Over budget by
4 JCHS INCOME
Total for 40 SALES/EARNED 88,566 118,840 (30,274)
Total for 41 CONTRIBUTIONS/DONATIONS 103,764 159,500 (55,736)
Total for 42 GOVERNMENT 90,830 91,000 (170)
Total for 43 INVESTMENT EARNINGS 14,799 11,000 3,799
Total for 45 OTHER MISCELLANEOUS INCOME 2,840 2,840
Total for 4 JCHS INCOME 300,799 380,340 (79,541)
Total for 5 COST OF GOODS SOLD 3,181 6,000 (2,819)
GROSS PROFIT 303,980 386,340 (82,360)
6 JCHS EXPENSES
Total for 60 MARKETING & PUBLIC RELATIONS 811 2,425 (1,614)
Total for 61 ADMINISTRATIVE 19,690 19,950 (260)
Total for 62 PRINTING 9,602 11,750 (2,148)
Total for 63 TECHNOLOGY 16,096 24,145 (8,049)
Total for 64 EMPLOYEE EXPENSES 315,905 473,309 (157,404)
Total for 65 MAILING 360 3,100 (2,740)
Total for 66 LICENSING, PERMITS, FEES 988 365 623
Total for 67 FACILITIES 9,408 21,425 (12,017)
Total for 68 PROFESSIONAL SERVICES 24,087 26,400 (2,313)
Total for 69 SUPPLIES 9,341 16,320 (6,979)
Total for 6 JCHS EXPENSES 406,289 599,189 (192,900)
NET OPERATING INCOME (102,308) (212,849) 110,541
Accrual Basis Tuesday, October 07, 2025 03:58 PM GMTZ
Budget vs. Actuals Summary
January 1-September 30, 2025
1/1
RECEIVED 11/03/25
Statement of Financial Position
Jefferson County Historical Society
As of September 30, 2025
Accrual Basis Monday, October 06, 2025 10:52 PM GMTZ 1/3
DISTRIBUTION ACCOUNT TOTAL
Assets
Current Assets
Bank Accounts
10010 1st Sec Gen Chkg x5009 34,959.30
10011 1st Sec New Museum Chkg x6820 36,722.51
10020 1st Sec Gen Savings x9720 5,104.63
10021 1st Sec New Museum Savings x6830 6,151.33
10030 RC Maintenance CD x1540 56,122.88
10110 First Fed General Checking x 8707 87.92
10111 First Fed RH-Interior x3980 47,888.83
10112 First Fed RH-Exterior x3993 0.00
10210 EJ Money Market x06365 5,510.73
Total for Bank Accounts $192,548.13
Accounts Receivable
11 ACCOUNTS RECEIVABLE 636.30
Total for Accounts Receivable $636.30
Other Current Assets
123 Undeposited Funds 0.00
12 CASH ON HAND
120 Museum Till 336.25
121 Museum Cash Box 82.57
Total for 12 CASH ON HAND $418.82
14 INVESTMENTS
140 EDWARD JONES
1401 EJ Wilson Bequest Long-term x 19809 251,304.48
1402 EJ Construction/Reno x 19810 11,290.28
Total for 140 EDWARD JONES $262,594.76
Total for 14 INVESTMENTS $262,594.76
Inventory Asset 9,776.00
Total for Other Current Assets $272,789.58
Total for Current Assets $465,974.01
Fixed Assets
1500 FIXED ASSETS $0.00
1510 Furn/Fixtures/Equipment ($500+)0.00
1520 City Hall Lease-Hold Improvements 886,862.42
1530 Research Center Bldg.214,855.47
1540 Computers 7,619.00
1550 Accumulated Depreciation -994,561.00
1560 Research Center Expansion 1,503,239.36
RECEIVED 11/03/25
Statement of Financial Position
Jefferson County Historical Society
As of September 30, 2025
Accrual Basis Monday, October 06, 2025 10:52 PM GMTZ 2/3
DISTRIBUTION ACCOUNT TOTAL
Total for 1500 FIXED ASSETS $1,618,015.25
Total for Fixed Assets $1,618,015.25
Other Assets
16 OTHER JCHS ASSETS
160 Refundable Deposits 0.00
161 Reimbursements Owed 0.00
Total for 16 OTHER JCHS ASSETS $0.00
Total for Other Assets $0.00
Total for Assets $2,083,989.26
Liabilities and Equity
Liabilities
Current Liabilities
Accounts Payable
20000 Accounts Payable 0.00
Total for Accounts Payable $0.00
Credit Cards
20 CREDIT CARDS
200 SPARK MasterCard 6,414.00
Total for 20 CREDIT CARDS $6,414.00
Total for Credit Cards $6,414.00
Other Current Liabilities
21 PAYROLL LIABILITIES $0.00
215 Unpaid PTO 0.00
Total for 21 PAYROLL LIABILITIES $0.00
220 Sales Tax 588.44
22 WASINGTON STATE DEPARTMENT OF REVENUE 2,003.14
Contra Account 0.00
Out Of Scope Agency Payable 0.00
Sales Tax Agency Payable $0.00
OLD Sales Tax Payable 0.00
Sales Tax Payable 0.00
Total for Sales Tax Agency Payable $0.00
Total for Other Current Liabilities $2,591.58
Total for Current Liabilities $9,005.58
Long-term Liabilities
Deferred Bdlg. Settlement Payab 0.00
Total for Long-term Liabilities $0.00
Total for Liabilities $9,005.58
RECEIVED 11/03/25
Statement of Financial Position
Jefferson County Historical Society
As of September 30, 2025
Accrual Basis Monday, October 06, 2025 10:52 PM GMTZ 3/3
DISTRIBUTION ACCOUNT TOTAL
Equity
30000 Opening Balance Equity 0.00
3010 Fund Balances 0.00
32000 Unrestricted Net Assets 2,710,650.03
Net Income -635,666.35
Total for Equity $2,074,983.68
Total for Liabilities and Equity $2,083,989.26
RECEIVED 11/03/25
JCHS Q3 LTAC REPORT
Attachment A – payroll detail
11/5/2025