HomeMy WebLinkAboutQuilcene Historical Museum 3rdEXHIBIT C 3rd QUARTER REPORT
Organization: Quilcene Historical Museum
Contact Person: Kevin Wooley
Mailing Address: P.O. Box 574, Quilcene, WA 98376
Phone Number/Email:
Kevin- (360)531-1023 kevin.j.wooley@gmail.com
1.LTAC Funds received from the County 3rd
QTR:
Due by October 31st to afmcknight@co.jefferson.wa.us
ORGANIZATION Total
Amount
Awarded
by JeffCo
Total
Received
From
JeffCo
Overspent
(+)
Underspent
(-) of
LTAC
funds
Refund
Required
TOTAL 1st
QTR
LTAC
FUNDS
SPENT
TOTAL
2nd QTR
LTAC
FUNDS
SPENT
TOTAL
3rd QTR
LTAC
FUNDS
SPENT
Quilcene
Historical
Museum
$91,500.00 $91,500.00 0 n/a $30,806.30 $28,284.62 $28,792.89
2.LTAC funds spent by your organization 3rd QTR (include 200-word limit regarding activities and funds
spent with and itemized statement and supporting documentation ie: invoices paid, receipts from
payment,):
$28,792.89 See attached supporting spreadsheet and narrative.
3.LTAC funds balance remaining 3rd QTR: $3,616.18
4.Please attach your organization’s report for all revenue, marketing, services, programs and activities for
the prior April through June (2nd) quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
RECEIVED 10/31/25
Worthington Park – LTAC Narrative Report
Q3 2025 (July–September)
QHM had a very successful late summer of 2025.
We hosted an ice cream social in July at the museum, which attracted 40 visitors, and
again in August that saw more than 70 people stop by. Also, in August we hosted the
Quilcene School teachers for a Workday, exploring more ways for the museum and the
school to interact. August was a busy month, because we also welcomed the UpUpUp
Circus to Worthington Park, which is always a popular and fun event. In September we
had a booth at the Quilcene Fair and Parade, attracting a few hundred visitors each
year. The annual Oyster Races were the very next day at Worthington Park, which had
over 200 runners and volunteers, some visiting from places like Anchorage, Alaska and
Boulder, Colorado. We hosted a wedding in July as well as one in August, welcoming the
families and friends of the happy couples from all over the country. We continued
primarily digital marketing for our events and weddings, taking advantage of social
media's reach and ability to target specific interests.
RECEIVED 10/31/25
Month - Detail - LTAC - Statement of Activity Detail Accrual Basis Tuesday, October 28, 2025 12:41 PM GMT-07:00 1/7DATENAMEMEMO/DESCRIPTIONAMOUNTOrdinary Revenue/ExpendituresRevenue4.B Support44400 Government Contracts44430 Local Gov't Contracts (LTAX)07/01/2025 25 LTAC Grant 2025 2025 Lodging Tax Grant - 2nd Half Funding 45,750.00TTotal for 44430 Local Gov't Contracts (LTAX)$$45,750.00TTotal for 44400 Government Contracts$$45,750.00TTotal for 4.B Support$$45,750.00TTotal for Revenue$$45,750.00Expenditures6.A Program64100 Occupancy Expenses64125 Insurance, Property & Casualty07/22/2025Liberty Mutual InsuranceJuly295.8508/23/2025Liberty Mutual InsuranceAugust295.8309/16/2025Liberty Mutual InsuranceSeptember295.83RECEIVED 10/31/25
Month - Detail - LTAC - Statement of Activity Detail Accrual Basis Tuesday, October 28, 2025 12:41 PM GMT-07:00 2/7DATENAMEMEMO/DESCRIPTIONAMOUNTTTotal for 64125 Insurance, Property & Casualty$$887.5164130 Janitorial Services07/01/2025Clean Worx Port TownsendCleaning 6/30140.0007/10/2025Clean Worx Port TownsendCleaning 7/7140.0007/15/2025Clean Worx Port TownsendCleaning 7/14140.0007/22/2025Clean Worx Port TownsendCleaning Downstairs Only 7/1880.0007/29/2025Clean Worx Port TownsendCleaning 7/29140.0008/05/2025Clean Worx Port TownsendCleaning 8/4260.0008/26/2025Clean Worx Port TownsendCleaning 8/19140.0009/02/2025Clean Worx Port TownsendCleaning 8/26140.0009/09/2025Clean Worx Port TownsendCleaning 9/3140.0009/16/2025Clean Worx Port TownsendCleaning 9/12140.0009/23/2025Clean Worx Port TownsendCleaning 9/17140.00TTotal for 64130 Janitorial Services$$1,600.0064135 Maintenance and Repairs08/12/2025Dan Gatchet- ReimbursementGladiator Racking Hooks105.3608/12/2025Dan Gatchet- ReimbursementHooks8.74TTotal for 64135 Maintenance and Repairs$$114.1064137 Garden Expense07/15/2025 Burkewood Design LLC Fertilizer, pots30.5108/12/2025 Burkewood Design LLC Home Depot- Reimbursable Expenses 24.56TTotal for 64137 Garden Expense$$55.0764145 Rental Host07/15/2025PNW PressHosting Services June 2025420.0008/05/2025PNW PressJuly Hosting Services710.0008/05/2025Bobbie StrohmBAS Invoice 2584800.0008/12/2025Bobbie StrohmBAS Invoice 2587200.0009/03/2025PNW PressAugust Hosting Services380.0009/09/2025Bobbie StrohmBAS Invoice 2595600.00RECEIVED 10/31/25
Month - Detail - LTAC - Statement of Activity Detail Accrual Basis Tuesday, October 28, 2025 12:41 PM GMT-07:00 3/7DATENAMEMEMO/DESCRIPTIONAMOUNTTTotal for 64145 Rental Host$$3,110.0064160 Utilities07/31/2025Murreys Disposal Co., Inc.Garbage Fee plus over yardage fee192.1108/31/2025Murreys Disposal Co., Inc.Garbage Fee plus over yardage fee167.3709/30/2025Murreys Disposal Co., Inc.Garbage Fee173.43TTotal for 64160 Utilities$$532.9164161 Fuel08/05/2025Juan MoralesFuel Reimbursements105.5308/05/2025Juan MoralesFuel Reimbursements105.03TTotal for 64161 Fuel$$210.56TTotal for 64100 Occupancy Expenses$$6,510.1566100 Other Program Expenses66110 Advertising and Promotion07/03/2025Friedman, CaitlinJune Invoice #6850.0007/03/2025Friedman, CaitlinMay Invoice #5150.0007/03/2025Friedman, CaitlinApril Invoice #4125.0007/03/2025Friedman, CaitlinMarch Invoice #3950.0008/12/2025Friedman, CaitlinJuly Invoice #7600.0009/09/2025Friedman, CaitlinAugust Invoice #8450.00TTotal for 66110 Advertising and Promotion$$3,125.0066112 LTAX Visitor Prom-Info-Convencs66112.1 Conveniences - PUD07/01/2025Public Utility District #1-QHMMuseum Electrical Bill103.8907/01/2025Public Utility District #1-WPMansion Electric Bill181.2708/15/2025Public Utility District #1-QHMMuseum Electrical Bill72.5108/15/2025Public Utility District #1-WPMansion Electric Bill235.7409/15/2025Public Utility District #1-QHMMuseum Electrical Bill65.1109/15/2025Public Utility District #1-WPMansion Electric Bill239.59RECEIVED 10/31/25
Month - Detail - LTAC - Statement of Activity Detail Accrual Basis Tuesday, October 28, 2025 12:41 PM GMT-07:00 4/7DATENAMEMEMO/DESCRIPTIONAMOUNTTTotal for 66112.1 Conveniences - PUD$$898.1166112.2 Signage & PPE Supplies09/15/2025 The Sign StationPrivate Event A Board Sign1,528.80TTotal for 66112.2 Signage & PPE Supplies$$1,528.8066112.6 Conveniences - Sanitation07/02/2025 Good Man Inc. Portable Restroom 122.1307/28/2025 Good Man Inc. Portable Restroom 122.1308/26/2025 Good Man Inc. Portable Restroom 122.1309/23/2025 Good Man Inc. Portable Restroom 122.13TTotal for 66112.6 Conveniences - Sanitation$$488.52TTotal for 66112 LTAX Visitor Prom-Info-Convencs$$2,915.4366116 LTAX Cooperative Partnerships07/29/2025 Seven Monkey's GalleryCommunity Promotion, Quil Scene Advertisement125.0009/02/2025 American Association for State and Local HistoryMembership Dues Renewal 2025-2026118.00TTotal for 66116 LTAX Cooperative Partnerships$$243.0066118 LTAX Web, Soc Media, ISP, Phone66118.1 Internet & Phone Service07/14/2025 Astound-Wave - WPMansion Internet & Phone255.3407/20/2025 Astound Wave - QHMMuseum Internet and Phone131.8408/13/2025 Astound-Wave - WPMansion Internet & Phone255.3408/13/2025 Astound Wave - QHMMuseum Internet and Phone131.8109/13/2025 Astound-Wave - WPMansion Internet & Phone255.3409/16/2025 Astound Wave - QHMMuseum Internet and Phone131.81TTotal for 66118.1 Internet & Phone Service$$1,161.4866118.6 Security System Service07/29/2025 Security Systems Northwest, Inc.Alarm Monitoring July 23, 2025-July 22, 2026564.56RECEIVED 10/31/25
Month - Detail - LTAC - Statement of Activity Detail Accrual Basis Tuesday, October 28, 2025 12:41 PM GMT-07:00 5/7DATENAMEMEMO/DESCRIPTIONAMOUNTTTotal for 66118.6 Security System Service$$564.56TTotal for 66118 LTAX Web, Soc Media, ISP, Phone$$1,726.0466120 LTAX Spl Events Prom & Mktng07/29/2025Olympic Mailing ServicesOutdoor banners and Posters223.0508/12/2025Dan Gatchet- ReimbursementLine Marking Equipment (partial donation)259.00TTotal for 66120 LTAX Spl Events Prom & Mktng$$482.0566120.1 Multi-Media Advert.-Comm07/22/2025 Cascade Bicycle ClubBon Jon Passout, Ad 2025325.00TTotal for 66120.1 Multi-Media Advert.-Comm$$325.0066120.2 Event Promotion & Support07/03/2025 Caitlin Friedman- ReimbursementC. Friedman Reimbursement Ice Cream Social Expenses86.1508/26/2025 Good Man Inc.Event Restroom290.0008/26/2025 Good Man Inc.Portable Restroom Service for Event128.0008/26/2025 Dan Gatchet- ReimbursementIce, Popcorn, Beverages, Oil90.61TTotal for 66120.2 Event Promotion & Support$$594.7666120.3 Wedding Promotion09/09/2025 Here Comes the GuideInvoice 59965285.00TTotal for 66120.3 Wedding Promotion$$285.00TTotal for 66120 LTAX Spl Events Prom & Mktng with sub-accounts$$1,686.8166122 LTAX Prof Svcs, Projects66122.3 Lawn Services07/17/2025 Juan MoralesMay Grounds Keeping Missed Hours180.0008/05/2025 Juan MoralesJune Grounds Keeping2,520.0008/05/2025 Juan MoralesJuly Grounds Keeping3,097.5009/04/2025 Juan MoralesAugust Groundskeeping1,575.0009/09/2025 Juan MoralesAugust Groundskeeping Sales Tax144.90RECEIVED 10/31/25
Month - Detail - LTAC - Statement of Activity Detail Accrual Basis Tuesday, October 28, 2025 12:41 PM GMT-07:00 6/7DATENAMEMEMO/DESCRIPTIONAMOUNTTTotal for 66122.3 Lawn Services$$7,517.4066122.7 Bookkeeper07/03/2025Northwest Business SolutionsInvoice 1171618.7508/05/2025Northwest Business SolutionsJuly 2025990.0009/03/2025Northwest Business SolutionsAugust 25708.75TTotal for 66122.7 Bookkeeper$$2,317.50TTotal for 66122 LTAX Prof Svcs, Projects$$9,834.90TTotal for 66110 Advertising and Promotion with sub-accounts$$19,531.1866173 Postage, Program07/15/2025 Wooley, Kevin (reimburse) Forever Stamps, Costco 72.75TTotal for 66173 Postage, Program$$72.7566174 Printing and Copying, Program09/09/2025Olympic Mailing ServicesPrinting Services - Membership Forms 202638.01TTotal for 66174 Printing and Copying, Program$$38.01TTotal for 66100 Other Program Expenses$$19,641.9467100 Program Development Expenses67101 Landscaping07/15/2025Burkewood Design LLCBurkewood Design June Invoice1,201.2008/12/2025Burkewood Design LLCBurkewood Design July Invoice720.7209/02/2025Burkewood Design LLCBurkewood Design 8-25 Invoice698.88TTotal for 67101 Landscaping$$2,620.80TTotal for 67100 Program Development Expenses$$2,620.80TTotal for 6.A Program$$28,772.89RECEIVED 10/31/25
Month - Detail - LTAC - Statement of Activity Detail Accrual Basis Tuesday, October 28, 2025 12:41 PM GMT-07:00 7/7DATENAMEMEMO/DESCRIPTIONAMOUNT6.B Administration66200 Other Non-Program Expenses66230 Business Permit/Registr/License08/05/2025 Northwest Business Solutions SOS Filing Payment 20.00TTotal for 66230 Business Permit/Registr/License$$20.00TTotal for 66200 Other Non-Program Expenses$$20.00TTotal for 6.B Administration$$20.00TTotal for Expenditures$$28,792.89NNet Ordinary Revenue$$16,957.11Other Revenue/ExpenditureOther Expenditure63200 Donated Goods/Services Expense08/26/2025Telling, CleoneBanquet Permit for Oyster Run60.00TTotal for 63200 Donated Goods/Services Expense$$60.00TTotal for Other Expenditure$$60.00NNet Other Revenue$$ -60.00NNet Revenue$$16,897.11RECEIVED 10/31/25