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RISK MANAGEMENT COMMITTEE
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/f t - __ " Tuesday, October 7, 2025 — 10:00 a.m.
REGULAR MEETING MINUTES
MEMBERS: Josh Peters, County Administrator/Risk Manager
Sarah Melancon, Human Resources Director/Risk Coordinator
Stacie Prada, Treasurer
Apple Martine, Public Health Director
Shawn Frederick, Central Services Director/Safety Officer
LEGAL COUNSEL: Philip C. Hunsucker,Chief Civil Deputy Prosecuting Attorney
Melissa Pleimann, Civil Deputy Prosecuting Attorney
STAFF: Adiel McKnight, Deputy Clerk of the Board/Claims Administrator
CALL TO ORDER: Chair Melancon called the meeting to order at the appointed time. In attendance were
Members Peters, Prada, Martine and Frederick. Also in attendance: Legal Counsel Melissa Pleimann.
PUBLIC COMMENT: Chair Melancon opened for floor for public comments and no comments were
received.
APPROVAL OF MINUTES: Chair Melancon pulled Regular Meeting Minutes for August 5, 2025
minutes as they were approved on September 12, 2025.
OLD BUSINESS: None to discuss
NEW BUSINESS: DISCUSSION re: CLAIM(s)
• Claim C-07-25; Brittany Sands; Miscarriage; In the amount of$150,000: Member Prada moved
to remove this claim from the agenda and move it to the executive session portion of meeting.
Member Frederick seconded the motion which carried by a unanimous vote.
• Claim C-08-25; Noah Roybal; Rental vehicle damage due to county tree trimming branch
falling and hitting vehicle; In the amount TBD: Claims Administrator McKnight updated the
committee noting Washington Counties Risk Pool (WCRP)wanted Jefferson County to reach out to
Fox Rent A CAR for estimate. This claim was tabled for a future meeting.
EXECUTIVE SESSION: An Executive Session was scheduled from 10:35 a.m. to 11:00 a.m. Chair
Melancon announced that the Executive Session will be held from 10:35 a.m. to 11:00 a.m. regarding
Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act.
Staff present: Risk Manager, Civil Deputy Prosecuting Attorney, Public Health Director, Treasurer, Safety
Risk Management Committee- October 7, 2025
Page: 2
Officer, Risk Coordinator, and Claims Administrator. Chair Melancon concluded the Executive Session and
resumed the regular meeting at 11:00 a.m. There was no proposed action, and therefore no public comment.
EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:15 a.m. Chair
Melancon announced that the Executive Session will be held from 11:00 a.m. to 11:15 a.m. regarding
Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff
present: Risk Manager, Civil Deputy Prosecuting Attorney, Public Health Director, Treasurer, Safety
Officer, Risk Coordinator, and Claims Administrator. Chair Melancon resumed the regular meeting at 11:15
a.m. and announced the Committee will be extending the Executive Session from 11:15 a.m. to 11:20 a.m.
Chair Melancon concluded the executive session at 11:21 a.m. There was no proposed action, and therefore
no public comment.
CONTINUED DISCUSSION: NEW BUSINESS: re: CLAIM(s)
• Claim C-07-25; Brittany Sands; Miscarriage; In the amount of$150,000: DISCUSSED
EARLIER
• Claim C-08-25; Noah Roybal; Rental vehicle damage due to county tree trimming branch
falling and hitting vehicle; In the amount TBD: DISCUSSED EARLIER
• Review and discuss RMC duties re: Article 6.3; Risk Management Policy approved on October
22,2019: Members discussed options for risk reduction. Member Prada questioned if it was possible
to add others who act on an Electeds behalf could be added to the Official Bond. Claims
Administrator McKnight will follow up.
FUTURE AGENDA ITEMS
• Special Meeting Minutes September 12, 2025 and Regular Meeting Minutes October 7, 2025
CLOSING REMARKS: None discussed.
NOTICE OF ADJOURNMENT: Chair Melancon adjourned the meeting at 11:33 a.m. until the next
regular meeting or special meetin as p operly noticed.
Resp tfully s ' d:
A iel Mc , Claims finis rator