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Home My WebLink AboutOlympic Peninsula Tourism Commission 3rd EXHIBIT C 3rd QUARTER REPORT Due by October 3 Istto almclknftOn co.iel «a us RECEIVED Organization:Olympic Peninsula Tourism Commission OCT 17 2025 JEFFERSON COUNTY (1 Contact person:Kathleen Temple COMMISSIONERS Mailing Address: PO Box 670 Port Angeles, WA 98362 Phone Number/Email: 360-452-8552 opvbbookie@gmail.com 1. LTAC Funds received from the County 3`d QTR: ORGANIZATION Total Total Overspent Refund I TOTAL TOTAL TOTAL Amount Received (+) Required I'QTR 2' QTR 3rd QTR Awarded From Underspent LTAC LTAC LTAC by JeffCo JetTCo (-)of LTAC FUNDS FUNDS FUNDS funds SPENT SPENT SPENT OPTC 109500.00 45549.21 2813.31 19987.31 ", 22748.59 2. LTAC funds spent by your organization 3`d QTR(include 200 word limit regarding activities and funds spent with and itemized statement and supporting documentation ie: invoices paid, receipts from payment,): OPTC Invoice Date Amount Purpose 2859 9/11/25 20000.00 2025 Fall Co-Op Marketing Campaign 2830 7/10/25 1100.72 Partner Share of annual marketing 2842 8/14/25 1647.87 Partner Share of annual marketing During the 3`d QTR of 2025 OPTC/OPVB was active in the following initiatives: Held monthly meeting with OPTC Partners and OPVB Board members Bulk mailings of Travel Planners with inserts upon request-monthly mailing via various requests-email and phone requests. Update and maintain web site Create monthly newsletter-Plan articles and artwork-engage partners for blogs highlighting their areas Plan and Prep FamTours: Ricky French-The Australian Marco Vasco Tours-France Van Verre FamTour-Netherlands Korean Hiking FamTour-Korea Cally Jo Brooks-The Daily Mirror Plan and create Fall Marketing Campaign Digital component-Display and video pre-roll ads that will run nationally online Social media posts iHeart Media Custom E-Blasts Purchase photos for library Ads placed for NW Travel and Seattle Visitors Guide Purchase video clips-Bicycling Video, Dungeness Spit,Elwha Beach Attend Travel&Words Conference 3. LTAC funds balance remaining 3'd QTR:$63950.79 4. Please attach your organization's report for all revenue, marketing,services,programs and activitiesfor the prior April through June(2nd)quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56.A minimum of six years,you must maintain documented proof of payments made,contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,you must be able to provide access to County or State representatives to audit those records. PO Box 670 �r 618 S Peabody Street F Port Angeles WA 98362 Bill To ,/�Q _ _ . Jefferson County Admin Office „ „ „„ „ t , 1.4•,,,,,, „ ,A, Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend,WA 98368 Date INVOICE 2859 9/11/2025 Quantity Description Price Each Amount 2025 Fall Co-Op Marketing Campaign 20,000.00 20,000.00 September 20 through December 20 2025 RateGain Adara: Digital component of the fall marketing campaign.It is for display and video pre-roll ads,that will run nationally online. They are 15 seconds and 30 seconds video clips. Just FY1-because of the level of buy-we also earned a match component form the State of WA Tourism. Phone# 360-452-8552 Fax# 360-452-7383 Total $20,000.00 • Invoice •.ADARA A RateGain Company Date 31 Aug 2025 RateGain Adara Inc Invoice# INVUSA1722232 Terms 30D Crestview Tower, 105 Decker Court,Ste 540 Irving,Texas, Due Date 9/30/2025 75062 United States 10# 006Sz00000J8pSDIAZ Sales Rep Campaign Name Olympic Peninsula_LuLish Media_2025_September- December 2025 Bill To Date of Service Sep'25 till Dec'25 LuLish Salesforce ID 006Sz00000J8pSDIAZ End Client Olympic Peninsula Visitors Bureau Olympic Peninsula_LuLish_Media_2025_September-December 2025 20000.0001 1.00 20,000.00 { nn nn nn it- lino reniittin,ca is received,the paymentswilt be used to;ay for oldest invoice`fist. 1 utai(3) 2Q,nwv.00 Address for Deposits sent via Courier: RateGain Adara Inc PO BOX 8012 Carol Stream,IL 60197-8012 To Pay by ACH Payment or Wire Transfer: Account Name:RateGain Adara Inc ,q��w /l Account Number:8317356401 IJ /1 I 2VZS Routing Number 121143260 (� �n A Intermediary Bank Name: 1 0 fid,( y i_rl 6�9" t&- Intermediary Bank SWIFT Code: 1 v Beneficiary Bank:Bridge Bank.a division of Western Alliance Bank ' Beneficiary Bank Swift Code:BBFXUS6S Bank Address:55 Almaden Blvd Suite 100,San Jose,CA 95113 Invoice PO Box 670 618 S Peabody Street F Port Angeles WA 98362 .69 I Bill To PENINSULA Jefferson County Admin Office TOURISM COMMISSION Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date Invoice# 7/10/2025 2830 Description Total Invoice Your Portion The following are bills that OPTC has paid. Your portion is shown based on the Partner Agreement Percentages You will see the bill along with the breakdown for each partners share. Thank you! Jefferson Co Admin is at 17.05% OPVB-Admin Costs- 2750.00 468.88 OPVB-Intl, lead and office postage-June 142.28 24.26 JayRay-Monthly website maintenance 500.00 85.25 Constant Contact-June 763.46 130.17 Travel Guides Group-June 668.25 113.94 OPVB-Travel Planner Admin Costs t000.00 170.50 Port Angeles School Dist-Bulk mail distrub center-June 160.00 27.28 John Gussman-3 images-Night Sky with Stars-Hurricane Ridge 225.00 38.36 Olympic Lodge-FamTour-Ricky French-The Australian 109.79 18.72 Forks Motel-FamTour-Ricky French-The Australian 137.00 23.36 Total $1,100.72 Phone# 360-452-8552 Fax# 360-452-7383 Invoice 9 PO Box 670 618 S Peabody Street F Port Angeles WA 98362 f46.VA Bill To — Jefferson County Admin Office Attn Adel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date Invoice# 8/14/2025 2842 Description Total Invoice Your Portion The following are bills that OPTC has paid. Your portion is shown based on the Partner Agreement Percentages(Your percentage is 17.05%) You will see the bill along with the breakdown for each partners share. Thank you! OPVB-Admin Costs- 2750.00 468.88 OPVB-Intl, lead and office postage-July 280.63 47.85 Constant Contact-July 763.46 130.17 Travel Guides Group-July 444.15 75.73 OPVB-Travel Planner Admin Costs 1000.00 170.50 Port Angeles School Dist-Bulk mail distrub center-July 160.00 27.28 US Postmaster-Bulk mail postage 3000.00 511.50 JayRay-Website Maintenance June 500.00 85.25 JayRay-Website Maintenance July 500.00 85.25 S3 Solutions-Social Media 266.61 45.46 Total $1,647.87 Phone# 360-452-8552 Fax# 360-452-7383 12:43 PM Olympic Peninsula Tourism Commission 10/17/25 Balance Sheet Accrual Basis As of September 30,2025 Sep 30,25 ASSETS Current Assets Checking/Savings Checking-4706 22,061.10 Petty Cash 60.00 Savings-3504 108.43 Total Checking/Savings 22,229.53 Accounts Receivable Accounts Receivable 30,328.07 Total Accounts Receivable 30,328.07 Total Current Assets 52,557.60 TOTAL ASSETS 52,557.60 LIABILITIES&EQUITY Liabilities Current Liabilities Accounts Payable Accounts payable 10,094.75 Total Accounts Payable 10,094.75 Total Current Liabilities 10,094.75 Total Liabilities 10,094.75 Equity Retained Earnings 29,698.24 Net Income 12,764.61 Total Equity 42,462.85 TOTAL LIABILITIES&EQUITY 52,557.60 Page 1 12:38 PM Olympic Peninsula Tourism Commission 10/17/25 Profit & Loss Cash Basis April through September 2025 Apr-Jun 25 Jul-Sep 25 TOTAL Ordinary Income/Expense Income Tourism Summit-- Sponsor 1,000.00 0.00 1,000.00 Tourism Summit-Attendee 5,072 75 0.00 5,072.75 Total Tourism Summit-- 6,072.75 0.00 6,072.75 Earned revenues Travel Planner Inserts 1,835.48 2,767.80 4,603.28 Bank Interest 0.01 0.02 0.03 Total Earned revenues 1,835.49 2,767 82 4,603.31 Jefferson Co Admin Add',Jefferson Co Fall Co-Op 0 00 20,000.00 20,000.00 Jefferson County Admin 19,987 31 2,748.59 22,735.90 Total Jefferson Co Admin 19,987.31 22,748.59 42,735.90 Co-Op&Marketing Partners Fall Marketing Campaign-OPVB 0.00 25,000.00 25,000.00 Spring Co-Op Marketing Partners 6,500.00 0.00 6,500.00 Fall Co-Op Marketing Partners 0.00 6,500.00 6,500.00 Scenic Byway 1,200.00 0.00 1,200.00 WA State Visitor Guide 4,150.00 0.00 4,150.00 Total Co-Op&Marketing Partners 11,850.00 31,500.00 43,350.00 Partner Income City of Port Angeles 18,815.01 2,587.38 21,402.39 City of Port Townsend 2,399.11 3,661.72 6,060.83 City of Sequim(LTAC) 5,985.77 1,566.92 7,552.69 Forks Chamber of Commerce 8,557.64 1,176.80 9,734.44 Grays Harbor Tourism 5,037.32 2,736.92 7,774.24 Mason County 4,278.83 1,903.84 6,182.67 OPVB 20,075.78 17,004.13 37,079.91 Total Partner Income 65,149.46 30,637.71 95,787.17 Total Income 104,895.01 87,654.12 192,549.13 Gross Profit 104,895.01 87,654,12 192,549.13 Expense Administrative 990 Tax Return 300.00 0.00 300.00 Administration 13,750.00 8,250.00 22,000.00 Contract Work 0.00 20,000.00 20,000.00 Meetings -36.63 0.00 -36.63 Total Administrative 14,013.37 28,250.00 42,263.37 CoOp Campaigns Fall Campaign 0.00 59,098.17 59,098.17 Spring Campaign 15,000 00 0.00 15,000.00 Total CoOp Campaigns 15,000.00 59,098.17 74,098.17 Marketing Digital Marketing 680.00 0.00 680.00 Fam Tours-Intl Mktg 959.76 1,743.52 2,703.28 Fam Tours-Media 1,317.49 246.79 1,564.28 International Mkgt Oppertunity 2,000.00 0.00 2,000.00 Social Media 0.00 441.22 441.22 Travel Guides Free 1,287.90 1,904.85 3,192.75 Travel Plus Words Conference 0.00 1,600.00 1,600.00 Video&Content Creation 0.00 1,950.00 1,950.00 Page 1 12:38 PM Olympic Peninsula Tourism Commission 10/17/25 Profit & Loss Cash Basis April through September 2025 Apr-Jun 25 Jul-Sep 25 TOTAL Total Marketing 6,245.15 7,886.38 14,131.53 Media&Public Relations Constant Contact Service 2,127.48 2,292.49 4,419.97 Photo Purchase 300.00 0.00 300.00 Total Media&Public Relations 2,427.48 2,292.49 4,719.97 Tourism Summit Expenses Coordination 3,000.00 1,500.00 4,500.00 Food&Beverage 12,291.46 0.00 12,291.46 Merchant Fees 158.03 0.00 158.03 Tour Summit-Speakers 316.17 0.00 316.17 Venue&Operations 1,564.25 0.00 1,564.25 Total Tourism Summit Expenses 17.329.91 1,500.00 18,829.91 Travel Planner Design 1,825.00 0.00 1,825.00 Editor 560.00 0.00 560.00 Freight 1,184.66 0.00 1,184.66 Postage 3,516.79 3,512.56 7,029.35 Production 21,729.70 0.00 21,729.70 Project Coordination 2,000.00 0.00 2,000.00 Storage 1,375.00 0.00 1,375.00 Total Travel Planner 32,191.15 3,512.56 35,703.71 Distribution of Travel Planners Distribution Center Admin 4,480.00 4,480.00 8,960.00 Total Distribution of Travel Planners 4,480.00 4,480.00 8,960.00 Web Sites Website Hosting&Maintenance 1,500.00 1,500.00 3,000.00 Total Web Sites 1,500.00 1,500.00 3,000.00 Total Expense 93,187.06 108,519.60 201,706.66 Net Ordinary Income 11,707.95 -20,865.48 -9,157.53 Net Income 11,707.95 -20,865.48 -9,167.53 Page 2 12:39 PM Olympic Peninsula Tourism Commission 10/17/25 Profit & Loss Cash Basis January through September 2025 Jan-Mar 25 Apr-Jun 25 Jul-Sep 25 TOTAL Ordinary Income/Expense Income Tourism Summit-- Sponsor 12,750.00 1,000.00 0.00 13,750.00 Tourism Summit-Attendee 9,699.01 5,072.75 0.00 14,771.76 Total Tourism Summit- 22,449.01 6,072.75 0.00 28,521.76 Earned revenues Travel Planner Inserts 3,362.40 1,835.48 2,767.80 7,965.68 Bank Interest 0.02 0.01 0.02 0.05 Total Earned revenues 3,362.42 1,835.49 2,767.82 7,965.73 Jefferson Co Admin Jeff Co Tourism Support 2,500.00 0.00 0.00 2,500.00 Add'I Jefferson Co Fall Co-Op 0.00 0.00 20,000.00 20,000.00 Add',Fam Tour Support-Jeff Co 313.31 0.00 0 00 313.31 Jefferson County Admin 0.00 19,987.31 2,748.59 22,735.90 Total Jefferson Co Admin 2,813.31 19,987.31 22,748.59 45,549.21 Co-Op&Marketing Partners Fall Marketing Campaign-OPVB 0.00 0.00 25,000.00 25,000.00 Spring Co-Op Marketing Partners 0.00 6,500.00 0.00 6,500.00 Fall Co-Op Marketing Partners 0.00 0.00 6,500.00 6,500.00 Scenic Byway 5,230.00 1,200.00 0.00 6,430.00 WA State Visitor Guide 8,300.00 4,150.00 0.00 12,450.00 Total Co-Op&Marketing Partners 13,530.00 11,850.00 31,500.00 56,880.00 Partner Income City of Port Angeles 0.00 18,815.01 2,587.38 21,402.39 City of Port Townsend 4,340.34 2,399.11 3,661.72 10,401.17 City of Sequim(LTAC) 5,408.69 5,985.77 1,566.92 12,961.38 Forks Chamber of Commerce 0.00 8,557.64 1,176.80 9,734.44 Grays Harbor Tourism 0.00 5,037.32 2,736.92 7,774.24 Mason County 0.00 4,278.83 1,903.84 6,182.67 OPVB 18,140.35 20,075.78 17,004.13 55,220.26 Total Partner Income 27,889.38 65,149.46 30,637.71 123,676.55 Total Income 70,044.12 104,895.01 87,654.12 262,593.25 Gross Profit 70,044.12 104,895.01 87,654.12 262,593.25 Expense Administrative 990 Tax Return 0.00 300.00 0.00 300.00 Administration 2,750.00 13,750.00 8,250 00 24,750.00 Contract Work 0.00 0.00 20,000.00 20,000.00 Meetings 704.28 -36.63 0.00 667.65 Total Administrative 3,454.28 14,013.37 28,250.00 45,717.65 CoOp Campaigns Fall Campaign 0.00 0.00 59,098,17 59,098,17 Spring Campaign 6,825.00 15,000.00 0.00 21,825.00 Scenic Byway Guide 10,510.00 0.00 0.00 10,510.00 WA State Visitor Guide 18,070.00 0.00 0.00 18,070.00 Total CoOp Campaigns 35,405.00 15,000.00 59,098.17 109,503.17 Industry Participation Tourism Victoria-Membership 507.25 0.00 0.00 507.25 Total industry Participation 507.25 0.00 0.00 507.25 Marketing Digital Marketing 5,420.00 680.00 0.00 6,100.00 Page 1 12:39 PM Olympic Peninsula Tourism Commission 10/17/26 Profit & Loss Cash Basis January through September 2025 Jan-Mar 25 Apr-Jun 25 Jul-Sep 25 TOTAL Fam Tours-Intl Mktg 874.37 959.76 1,743.52 3,577.65 Fam Tours-Media 0.00 1,317.49 246.79 1,564.28 Add's Jeff Co FamTour 313.31 0.00 0.00 313.31 International Mkgt Oppertunity 0.00 2,000.00 0.00 2,000.00 Social Media 0.00 0.00 441.22 441.22 Other Trade Shows 400.00 0.00 0.00 400.00 Travel Guides Free 1,329.75 1,287.90 1,904.85 4,522.50 Travel Plus Words Conference 0.00 0.00 1,600.00 1,600 00 Video&Content Creation 0.00 0.00 1,950 00 1,950.00 Total Marketing 8,337.43 6,245.15 7,886.38 22,468.96 Media&Public Relations Constant Contact Service 2,046.03 2,127.48 2,292.49 6,466.00 Photo Purchase 600.00 300.00 0.00 900.00 Total Media&Public Relations 2,646.03 2,427.48 2,292.49 7,366.00 Tourism Summit Expenses Coordination 10,000.00 3,000.00 1,500.00 14,500.00 Food&Beverage 0.00 12,291.46 0.00 12,291.46 Merchant Fees 279.25 158.03 0.00 437.28 Tour Summit-Speakers 0.00 316.17 0.00 316.17 Venue&Operations 105.96 1,564.25 0.00 1,670.21 Total Tourism Summit Expenses 10,385.21 17,329.91 1,500.00 29,215.12 Travel Planner Design 175.46 1,825.00 0.00 2,000.46 Editor 0.00 560.00 0.00 560.00 Freight 0.00 1,184.66 0.00 1,184.66 Postage 3,750.39 3,516.79 3,512.56 10,779.74 Production 0.00 21,729.70 0.00 21,729.70 Project Coordination 0.00 2,000.00 0.00 2,000.00 Storage 0.00 1,375.00 0.00 1,375.00 Total Travel Planner 3,925.85 32,191.15 3,512.56 39,629.56 Distribution of Travel Planners Distribution Center Admin 1,480.00 4,480.00 4,480.00 10,440.00 Certified Folder 12,550.09 0.00 0.00 12,550.09 Victoria Distribution 573.28 0.00 0.00 573.28 Total Distribution of Travel Planners 14,603.37 4,480.00 4,480.00 23,563.37 Web Sites Website Hosting&Maintenance 1,500.00 1,500.00 1,500.00 4,500.00 Total Web Sites 1,500.00 1,500.00 1,500.00 4,500.00 Total Expense 80,764.42 93,187.06 108,519 60 282,471.08 Net Ordinary Income -10,720.30 11,707.95 -20,865.48 -19,877.83 Net Income -10,720.30 11,707.95 -20,865.48 -19,877.83 Page 2