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MEMORANDUM OF AGREEMENT
BETWEEN
JEFFERSON COUNTY
AND
WASHINGTON STATE UNIVERSITY EXTENSION
This Memorandum of Agreement (this "Agreement") Between Jefferson County ("Agency") and
Washington State University Extension ("University"). The Agency and the University agree as
follows:
I. MISSION STATEMENT
Washington State University Extension engages people, organizations and communities to
advance knowledge, economic well-being and quality of life by fostering inquiry, learning, and
the application of research. This mission is carried out using research and experience -based
educational programs from colleges and departments dispersed throughout the WSU system,
which address important issues and needs of individuals and communities in all 39 counties in the
state of Washington. WSU Extension is enabled for this task as the Land Grant Institution for
Washington through partnerships with county, state, and federal governments.
II. PURPOSE
The purpose of this agreement is to formalize the longstanding relationships between Washington
State University Extension and Jefferson County Government. This also continues a longstanding,
joint funding relationship for Jefferson County Extension faculty and designated support staff.
This agreement conforms to the standards for interagency agreements set forth in RCW 39.34.030
and RCW 39.34.130.
III. THE UNIVERSITY SHALL:
A. Recruit, employ and establish salaries for Jefferson County Extension Educators
and designated WSU support staff for the Agency. Employment concurrence will
be sought from Jefferson County Commissioners before an individual is hired and
assigned to the County.
B. Assure that salary increase monies will be available for Extension Educators and
designated support staff based on criteria established by the Washington State
Legislature and Washington State University President.
C. Supplement the funds received from Agency professional services contracts and
pay salary and fringe benefits for each Jefferson County Extension Educator and
designated staff members.
D. Submit to the Agency at the beginning of each month an invoice for the actual
reimbursement amount that occurred during the month of the professional services
contract appearing in Appendix A of this agreement.
N-25-008
E. In cases where position vacancies occur due to separations during a contract period,
the Agency will be invoiced to cover the Agency's portion of annual leave and sick
leave payout.
F. Provide fringe benefits to Jefferson County Extension Educators as outlined in the
WSU Faculty Manual and provide fringe benefits to support staff as specified by
the applicable agreement, policy, or law.
G. Grant annual leave, sick leave, professional leave, other leave and holidays as
outlined in the WSU Faculty Manual for Jefferson County Extension Educators or
by the applicable agreement, policy, or law for jointly funded or fully WSU funded
support staff.
H. Provide in-service education for Jefferson County Extension faculty members.
Maintain coverage in the amounts of at least $1,000,000 per occurrence and
$3,000,000 in the aggregate through its self-insurance program. A copy of the
certificate of insurance shall be provided to the Agency upon request.
IV. THE AGENCY SHALL:
A. Pay the amount agreed upon monthly, or as mutually agreed upon, to the University
for Extension education services to be rendered in Jefferson County. This
reimbursable professional services contracts, known as "Appendix A" to this
agreement, shall be for a term of one calendar year and will be negotiated prior to
the beginning of each calendar year.
B. Promptly pay the invoice voucher from the University. Current month invoice to
be billed by the loth and payable on the 25th of the month, or on a schedule
mutually agreed upon between WSU Extension and Jefferson County. The invoice
to be for the actual monthly reimbursement of the contract amount.
C. The Agency agrees to pay the "county portion" of accumulated leave payments for
contracted personnel due to separation.
D. Contingent upon approval of the Board of County Commissioners or County
Executive, the Agency will continue to support contracted personnel on
professional or retraining leave.
E. Furnish office facilities for faculty and support staff.
F. Provide an adequate operating budget to carry out Extension educational programs
for citizens of Jefferson County. This budget will cover secretarial and support staff
salaries not covered by this Agreement and telephone, office equipment, teaching
and office supplies and travel costs.
Page 2 of 6
G. Maintain coverage in the amounts of at least $1,000,000 per occurrence and
$3,000,000 in the aggregate, with its membership in the Washington Counties Risk
Pool. A copy of the certificate of membership in the risk pool shall be provided to
the University upon request.
V. IT IS MUTUALLY AGREED THAT:
A. Additional program support staff positions may be employed and fully funded by
either parry to assist in carrying out Extension educational programs in Jefferson
County.
B. Public Records. To the extent any record, including any electronic, audio, paper or
other media, is required to be kept or indexed as a public record in accordance with
the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be
amended, the University agrees to maintain all records constituting public records
and to produce or assist the Agency in producing such records, within the time
frames and parameters set forth in state law. The University further agrees that
upon receipt of any written public record request, University shall, within five
business days, notify the Agency by providing a copy of the request per the notice
provisions of this Agreement;
C. Disputes.
If a dispute arises between the University and the Agency, and the dispute cannot
be resolved by direct negotiation, either party may request a dispute resolution
panel (DRP). A request for a DRP must be in writing, state the disputed issues(s),
state the relative positions of the parties and be sent to all parties. Parties must
provide a response within thirty (30) days unless the Parties mutually agree to an
extension of time. Each party shall designate a representative. The representatives
shall mutually select an additional member. The DRP shall evaluate the facts,
Agreement terms, and applicable statutes and rules and make a determination by
majority vote. The decision is binding on the PARTIES. Nothing in this Agreement
shall be construed to limit the PARTIES' choice of a mutually acceptable dispute
resolution method in addition to the dispute resolution procedure outlined above.
The University hereby consents to the personal jurisdiction of the Superior Court
of the State of Washington for Jefferson County.
VI. DURATION OF THIS AGREEMENT, TERM, MODIFICATION:
A. This Agreement is effective as of the date last signed below.
B. This Agreement shall remain in effect until terminated. This Agreement shall
continue in effect until terminated following mutual discussion and agreement.
Should the parties be unable to agree on the level of support for professional
services of Extension Educators and jointly funded staff in an upcoming contract
period specified in Appendix A to this document, either party may terminate the
contract. However, written notice of termination must be received before October
1 for termination effective January 1 of the next year.
Page 3 of 6
C. The parties to this Agreement may amend this Agreement as deemed necessary
provided, however, that no amendment to this Agreement shall be valid unless in
writing and signed by the duly authorized representatives of the parties.
D. All the terms, conditions and provisions agreed upon by the parties to this
Agreement are incorporated in this document.
VII. RECORDS RETENTION:
Both the University and the Agency will maintain records which are sufficient and properly reflect
all costs incurred under terms of this Interagency Agreement. These records will be retained as set
forth in the applicable retention schedule or six years, whichever is less.
VIII. NON-DISCRIMINATION:
A. There will be no discrimination, discriminatory harassment, retaliation or bullying
in the performance of this agreement on the basis of race, religion, creed, color,
national origin, sex, marital status, sexual orientation (including gender identity),
age, genetic history, honorably discharged veteran or military status, the presence
of any sensory, mental, or physical disability, or any other protected status, in
compliance with applicable federal and Washington state laws in all of Extension
programs, services, activities, and materials, including services rendered or
received through contracts and agreements with subrecipients.
B. Here are the applicable Federal civil rights laws: Title VI of the Civil Rights Act of
1964 (Pub. L. No. 88-352), as amended; the Civil Rights Restoration Act of 1987
(Pub. L. No. 100- 259); Presidential Executive Order 11246, as amended,
including the Equal Opportunity Clause contained therein; Section 503 of the
Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans
Readjustment Act of 1974, as amended, and the Affirmative Action Clauses
contained therein; the Americans with Disabilities Act of 1990, as amended.
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Page 4 of 6
WASHIN TONS/jT�ATE UNIVERSITY
%�
By: � ( " l�1,Cbw (61--- Date.
Dr. Vicki McCracken
WSU Director of Extension
By:
r Marioa titrna+clG�-
Office of Research Support and Operations
JEFFER ON COUNTY
y
By: „"(� Date: 0125-
Heidi Eisenhour, Chair
Jefferson County Board of Commissioners
Approved.► . form only:
/)-;v /' ,{' for 09/05/2025
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
Page 5 of 6
MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
JEFFERSON COUNTY
APPENDIX A
The following funds will be provided under this Memorandum of Agreement for the period
January 1, 2025 through December 31, 2025 to provide an extension program. See 2025 Annual
County salary support form attached.
Extension Agent: $24,682
Small Farms: $63,528
Master Gardener: $66,132
Non -Federal Funds: $211,927
4H Agent: $51,585
Travel: $6,000
TOTAL FUNDS: $211,927
It is understood that non-federal funds provided by the county in support of this agreement
may be identified by WSU as match for Federal capacity program (Hatch Act, Smith -Lever Act,
etc.) funds received by WSU to support Extension activities.
Page 6 of 6
Jefferson COUNTY - AWD006582
2025 ANNUAL COUNTY SALARY SUPPORT
HOME ACCOUNT GR00015337
WSU Pays Benefits
NAME
UNIT
2025 TOTAL
Extension County
Director
Amit Sharma
CED
$ 24,662.00
County Faculty
Kellie Henwood - Regional Small Farms
CED
$ 63,528.00
Administrative
Bridget Gregg - Master Gardener
ANR
$ 66,132.00
Professionals and Staff
Anji Scalf - 4H
Y&F
$ 51,585.00
Supplies Services
Travel
$ 6,000.00
and
$ 211,927.00
SUB ACCOUNT GRO
County Pays Benefits
NAME
UNIT
2025 TOTAL
Including benefits
County Faculty
Administrative
Professionals and Staff
Hourly
Supplies Services
and
$
OTHER ACCOUNT GRR
County Pays Benefits
NAME
UNIT
2025 TOTAL
Including benefits
County Faculty
Administrative
Professionals and Staff
Hourly
Supplies
and Services
—
$
TOTAL COUNTY CONTRIBUTION
211,927
Amit Sharma - amit.sharmal@wsu.edu
Owen Rowe - owen.rowe@wsu.edu 11/412024
Morgan Stockton will upload this form to your county tab on the County Resources Teams sits:
All Extension - MOA Resources (Files) > MOA > County Budget Resources
This form is used to initiate payroll paperwork for January paychecks. County negotiations are not ahvays completed by November 1. If you are unable to meet this
deadline or if you have any changes at a later dateplease contact Morgan Stockton at county. moaawsu.edu.
INTERAGENCY AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
Jefferson County
Mission Statement
Washington State University Extension engages people, organizations and communities
to advance knowledge, economic well-being and quality of life by fostering inquiry,
learning, and the application of research. This mission is carried out using research and
experience -based educational programs from colleges and departments dispersed throughout
the WSU system, which address important issues and needs of individuals and communities
in all 39 counties in the state of Washington. WSU Extension is enabled for this task as the
Land Grant Institution for Washington through partnerships with county, state, and federal
governments.
II. Purpose
The purpose of this agreement is to formalize the longstanding relationships between
Washington State University Extension and Jefferson County Government. This also
continues a longstanding, joint funding relationship for Jefferson County Extension faculty
and designated support staff. This agreement conforms to the standards for interagency
agreements set forth in RCW 39.34.130.
III. Under terms of this Interagency Agreement, Washington State University Extension agrees
to:
A. Recruit, employ and establish salaries for Jefferson County Extension Educators and
designated WSU support staff for Jefferson County. Employment concurrence will be
sought from Jefferson County Commissioners before an individual is hired and assigned
to Jefferson County.
B. Assure that salary increase monies will be available for Extension Educators and
designated support staff based on criteria established by the Washington State
Legislature and Washington State University President.
Page 1 of 3
C. Supplement the funds received from the Jefferson County professional services contract
and pay salary and fringe benefits for each Jefferson County Extension Educator and
designated staff members.
D. Submit to Jefferson County at the beginning of each month an invoice for the actual
reimbursement amount that occurred during the month of the professional services
contract appearing in Appendix A of this agreement.
E. In cases where position vacancies occur due to separations during a contract period, the
counties will be invoiced to cover the Jefferson County portion of annual leave and sick
leave payout.
F. Provide fringe benefits to Jefferson County Extension Educators as outlined in the WSU
Faculty Manual and provide fringe benefits to support staff as specified by the applicable
agreement, policy, or law.
G. Grant annual leave, sick leave, professional leave, other leave and holidays as outlined in
the WSU Faculty Manual for Jefferson County Extension Educators or by the applicable
agreement, policy, or law for jointly funded or fully WSU funded support staff.
H. Provide in-service education for Jefferson County Extension faculty members.
IV. Under terms of this Interagency Agreement, Jefferson County will:
A. Through a professional services contract, pay the amount agreed upon monthly, or as
mutually agreed upon, to Washington State University for Extension education services
to be rendered in Jefferson County. This professional services contract, known as
"Appendix A" to this agreement, shall be for a term of one calendar year and will be
negotiated prior to the beginning of each calendar year.
B. Promptly pay the invoice voucher from Washington State University. Current month
invoice to be billed. by the I O'h and payable on the 25u' of the month, or, on a scheduled
mutually agreed upon between WSU Extension and Jefferson County. The invoice to be
for the actual monthly reimbursement of the contract amount.
C. Jefferson County agrees to pay the "county portion" of accumulated leave payments for
contracted personnel due to separation.
D. Contingent upon approval of the Board of County Commissioners or County Executive,
Jefferson County will continue to support contracted personnel on professional or
retraining leave.
E. Furnish office facilities for faculty and support staff.
F. Provide an adequate operating budget to carry out Extension educational programs for
citizens of Jefferson County. This budget will cover secretarial and support staff salaries
Page 2of3
not covered by this Agreement and telephone, office equipment, teaching and office
supplies and travel costs.
V. Washington State University and Jefferson County jointly agree that:
VI.
VII.
A. Additional program support staff positions may be employed and fully funded by either
party to assist in carrying out Extension educational programs in Jefferson County.
B. This Interagency Agreement is effective upon being signed by appropriate
representatives of the two organizations. It may be periodically reviewed and amended
or supplemented as may be mutually agreed upon in writing.
Terms of Modification or Termination of this Agreement:
A. This Interagency Agreement may be modified by the parties when mutually agreed
upon in writing. This Agreement shall continue in effect until terminated following
mutual discussion and agreement. Should the parties be unable to agree on the level of
support for professional services of Extension Educators and jointly funded staff in an
upcoming contract period specified in Appendix A to this document, either party may
terminate the contract. However, written notice of termination must be received before
October 1 for termination effective January 1 of the next year.
Records Retention
A. Both Washington State University and Jefferson County will maintain records which
are sufficient and properly reflect all costs incurred under terms of this Interagency
Agreement. These records will be retained as set forth in the applicable retention
schedule or six years, whichever is less.
APPROVED:
andy Baldree
Interim Associate Director
WSU Extension
Date
aniel G. N quist f bate
tAVPRA/Director
Office of Grant & Research Development
- U 0%'.J 51Zl ?�
C air Date
J fferson County Commissioners
Approved as to form only:
�AAJ o", ::5
Jefferson Co. ProseS�or's Office
Page 3 of 3
W-)
MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
Jefferson County
APPENDIX A
The following funds will be provided under this Memorandum of Agreement for the period January 1,
2013 through December 31, 2013 to provide an extension program.
Extension Director
Extension 4-H Youth & Families
Extension 4-H After School
TOTAL
$20,185
$17,500
$12,500
$ 50,185
L 7-Ll-
Richard Koenig Date Jolfi Austin, Chairperson Date
Associate Dean and Director Coimty Commissioner
WSU Extension or County Executive
Daniel G. dquist Date
AVPRA/Director
Office of Grant & Research Development
Approved as t�o form only.
16MONOn Co, Prosevat r Office
ORSO#
County:
County Director:
Contact:
Instructions:
Allocation:
100198-036
Jefferson County
Amit Sharma
Morgan Stockton
S09 33S 2471
2025 County MOA
Documents
morean.stockton@wsu.edu
Please sign and return to:
Morgan Stockton
Extension
Zip 6248
GR00015337 00 Salaries 205,927.00
04 Travel 6,000.00
Project Total:
Total 211,927.00
211,927.00 Cost Reimbursable
off campus
PI
Amit Sharma
COST CENTER REGION:
RG-10 PULLMAN
COST CENTER HIERARCHY:
CAHNRS
COST CENTER:
CC0796-Extension Counties
AITERNATE REPORTING:
AF003-Extension
EXTENSION LOCATION:
EFOO16 - Jefferson
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Josh D. Peters, County Administrator
FROM: Amit Sharma, Washington State University (WSU) Extension Office
DATE: September 2025
SUBJECT: WSU Employee Salary Memorandum of Agreement with Jefferson County WA 2025
STATEMENT OF ISSUE:
Annual Memorandum of Agreement (MOA) for the period of January 1, 2025 through December 31, 2025
to establish a cost -share salary agreement between WSU and Jefferson County. Jefferson County
contributes to WSU employees' salary and WSU pays employee benefits. See the attached 2025 Annual
County Salary Support Form. The county also contributes towards the local travel of the WSU employees.
Fill 0FAW&IIM
The Interagency Agreement has been updated to incorporate WSU information on Non -Discrimination in
Section VIII, and to address concerns raised by the Jefferson County PAO. The previous Interagency
Agreement for 2013-2024 is attached for reference.
For 2025, the Master Gardener Coordinator has been increased to 1.0 FTE, in recognition of additional
programming planned for 2025. Base salaries for the coordinators (4H, Master Gardeners, and Regional
Small Farms) and the county contribution towards the Director position have been increased to align with
current WSU salary scales.
As in 2024, $6000 is included for WSU employee travel. These local programmatic travel costs are
submitted to WSU, which then includes the costs in the regular invoice to the county.
Bob Simmons, who held the Water Quality Faculty position, retired in 2024, so this position is no longer
included in the MOA.
FISCAL IMPACT:
Jefferson County gains the value to the county of four employees dedicated to educational and
community development services without carrying the full load of benefits.
RECOMMENDATION:
I recommend approval of this contract.
REVIEWED BY:
r"1
Jostr D. Peters, County Administrator Date
CONTRACT REVIEW FORM clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Washington State University Contract No: WSU MOA 2025
Contract For: WSU employee salaries Term: 01.01.2025-12.31.2025
COUNTY DEPARTMENT: WSU Jefferson County Extension
Contact Person: Owen Rowe
Contact Phone: 360 379-5610 x 205
Contact email: orowe@co.jefferson.wa.us
AMOUNT: $211,927 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $211,927 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund # RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP l: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: a N/A: ❑ 5th September 2025
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: FiC NIA:
Signature
5th September 2025
Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 9/5/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 9/5/2025.
Revisions negotiated with the assistance of PAO. Updated with current terms
and standards.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL