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Home My WebLink AboutCONSENT BOCC MinutesON f �J DRAFT MINUTES Jefferson County Board of County Commissioners Fire Safety Summit Special Meeting — September 24, 2025 at 5:00 p.m. East Jefferson Fire Rescue (EJFR) Station 6 9193 Rhody Drive, Chimacum, WA 98325 CALL TO ORDER: Chair Heidi Eisenhour called the Community Conversations Special Meeting to order in the presence of Commissioner Heather Dudley-Nollette and Commissioner Greg Brotherton. Local Fire Chiefs, fire personnel, Fire Marshall and Deputy Fire Marshall were in attendance. Members of the public were invited to give their public comments throughout the event. PARTNER REPORTS: Fire Districts, federal partners, and the Department of Emergency Management briefed attendees on the following: • The Wildfire Ready Neighbors Program: They completed 188 home assessments with 65 still on the waitlist before its Department of Natural Resources grant ended June 30, 2025. They provide property -specific wildfire mitigation recommendations and plans to continue their assessment services with newly trained volunteers. • CARES Program: Active for over three years, now operating in both Port Townsend and Quilcene. They served 1,500 mostly senior clients in 2024 who often face multiple compounding challenges. Shared interagency digital referral system coordinates care among fire districts, the hospital, and partner agencies. ■ Community Risk Reduction: A broad prevention strategy that includes education, data -driven mitigation, and program expansion, all of which support improved Washington Survey & Rating Bureau (WSRB) scores. • The Washington State Rating Bureau (WSRB): Insurance rating system scores fire risk from 1 to 10, with Jefferson County Fire District 1 currently rated 4 and Port Townsend rated 3. Rural districts face structural disadvantages due to urban -focused standards, prompting statewide collaboration among fire chiefs to update outdated criteria, as these scores directly affect homeowners' ability to obtain affordable insurance. • Quilcene Fire & Rescue (District 2): They reported that they are actively advancing fire - adapted community efforts, with about 30 residents awaiting wildfire risk assessments. A demonstration mitigation site is underway at the community campground. There is heightened concern for rural neighborhoods surrounded by state timberlands. • Brinnon Fire Department (District 4): Improved its WSRB rating from 7 to 6. They responded to major mobilizations such as Bear Gulch and Gold Creek. They have had 503 mostly EMS calls year-to-date. cial Meeting re: Fire Safety Summit Se terriber 24 : u . • The National Park Service: They are managing the 19,899 acre Bear Gulch Fire at 5% containment across multiple wilderness areas under a Type 3 team. The 550-acre, 0% contained Tunnel Creek Fire is burning in steep, inaccessible terrain in the Buckhorn Wilderness, where upcoming heavy rain may aid suppression but raises concerns about runoff and post -fire hydrology impacts. ■ Department of Emergency Management: They are developing a comprehensive wildfire - specific evacuation plan, informed by a multi -agency tabletop exercise using the Ladris Al modeling tool, to establish predefined evacuation zones the County currently lacks, with a draft expected by November. OFFICE OF THE FIRE MARSHALL — Statement of purpose, formation, and authority: Fire Marshall Phil Cecere explained that the Office of the Fire Marshall serves residents and businesses. Their mission includes fire risk reduction, public education, fire and life safety inspections, fire investigations, plan review, enforcement of fire codes and supporting safe, code -compliant businesses and structures countywide. Authority for this program comes from Jefferson County Code 2.40.020, adoption and enforcement of the International Fire Code (IFC), and State and local regulations. The meeting recessed at 6:58 p.m. and reconvened at approximately 7:15 p.m. FIREWORKS REGULATION: The Fire Marshall and fire personnel reviewed the fireworks policy, total ban option, public display option, and enforcement. COORDINATED WATER SYSTEM PLAN: Fire Marshall Phil Cecere briefly reviewed fire flow requirement NFPA 1142, road standards for fire access to hydrants, and the Water Utility Coordinating Committee (WUCC). COMMUNITY WILDFIRE PROTECTION PLAN (CWPP): Chair Eisenhour briefly provided an update on the CWPP. EMERGENCY RESOURCES WHEN MUTUAL AID IS EXHAUSTED: Not discussed. PUBLIC COMMENT: Due to time constraints, Chair Eisenhour allowed one more comment from the public before adjournment. NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 8:06 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Heather Dudley-Nollette, Member Carolyn Gallaway, CMC Greg Brotherton, Member Clerk of the Board 2 r D R41, Ll~• MINUTES Jefferson County Board of County Commissioners Regular Meeting — October 6, 2025, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour and Commissioner Heather Dudley-Nollette participated in the meeting. Commissioner Greg Brotherton was absent. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and five comments were received. The Commissioners addressed the comments. Fire Marshall Phil Cecere provided an update on the burn regulations. Jefferson County is going from a High Fire level to a Moderate Fire level until October 15, 2025, barring any type of severe drying out or warmer weather, which is not anticipated. As of October 1, 2025, small campfires are now allowed. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dudley-Nollette moved to approve the Consent Agenda as presented. Chair Eisenhour seconded the motion. The motion carried. I. HEARING NOTICE re: 2025 Budget Appropriations; Various County Departments, Hearing to be held Monday, October 20, 2025, at 10:00 a.m. in the Commissioners' Chambers located at 1820 Jefferson St. Port Townsend, WA (HYBRID) 2. RESOLUTION NO. 64-1006-25R re: In the matter of cancelation of unclaimed warrants 3. RESOLUTION NO. 65-1006-25R re: In the matter of finding and determination to declare certain personal property as surplus and authorize disposal 4. RESOLUTION NO. 66-1006-25R re: In the matter of approving equipment rental and revolving fund rental rates for the 2026 calendar year 5. MEMORANDUM OF UNDERSTANDING re: Articulating shared intention for economic development; County Administrator; North Olympic Peninsula Recompete Coalition 6. AGREEMENT re: Dosewallips Rocky Brook final design; In the amount of $286,000; Public Health; Recreation and Conservation Office (RCO) Salmon Recovery Funding (SRF) Board 7. AGREEMENT re: Nurse Family Partnership — staff, training and supervision support; In the amount of $196,862; Public Health; Kitsap Public Health District 8. AGREEMENT re: Social support services; In the amount of $45,000; Public Health; MCS Counseling Group 9. AGREEMENT re: Commercial Property Assessed Energy Resiliency (C-PACER); In the amount of $100,000; DCD; Pacific ECS, LLC Commissioners Meeting Minutes of October 6, 2025 U. r 10. AGREEMENT, Amendment No. 1 re: Quilcene Skatepark Project; Additional amount of $206,657 for a total of $972,920; Public Works; Washington State Recreation and Conservation Office IL AGREEMENT, Amendment No. 1 re: North Pacific Coast Marine Resources Committee support; Additional amount of $99,348 and revised Statement of Work; Public Health; Washington State Department of Fish & Wildlife 12. AGREEMENT, Amendment No. 1 re: Recruiting, job description and application platform for Jefferson County Employment; Inclusion of sales tax; County Administrator; Governmentjobs.com (NEOGOV) 13. AGREEMENT, Amendment No. 2 re: Ensuring the survey, control and monitoring of noxious weeds in Jefferson County State Parks; Additional amount of $10,000 for a total of $50,203; WSU Extension; Washington State Parks and Recreation Commission 14. AGREEMENT, Amendment No. 4 re: Executive search services; Additional amount of $3,000 for a total of $147,499; County Administrator; Prothman 15. AGREEMENT, Amendment No. 8 re: Consolidated Contracts; Public Health; Washington State Department of Health 16. ADVISORY BOARD APPOINTMENT re: Intellectual and Developmental Disabilities Advisory Board (IDDAB); Steve Kemper 17. ADVISORY BOARD APPOINTMENTS (2) re: 1) Jefferson County Marine Resources Committee (MRC) — District 1: Tim Behrenfeld; and 2) City of Port Townsend: Steve King 18. LETTER OF SUPPORT re: Washington State Department of Natural Resources Trust Land Transfer (TLT) proposals #1 and #2 to permanently preserve acreage in the Dabob Bay Natural Area boundaries 19. APPROVAL OF JURY VOUCHER: Dated September 25, 2025 and totaling $758.00 20. APPROVAL OF PAYROLL WARRANTS: Dated October 3, 2025 and totaling $2,607.042.43 21. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated September 22, 2025, and totaling $977,843.39 and Dated October 6, 2025 and totaling $1,222,771,97 PROCLAMATION re: Proclaiming the month of October 2025 as Resilience Awareness Month: Chair Eisenhour and Commissioner Dudley-Nollette read the proclamation aloud. Commissioner Dudley-Nollette moved to approve the proclamation as read. Chair Eisenhour seconded the motion. The motion carried. Clallam Resilience Project member Minnie Whalen, Olympic Peninsula YMCA Vice President of Social Impact Anne Dean, and Community Health Director Denise Banker were present for the reading of the proclamation. Ms. Whalen and Ms. Dean provided information on upcoming events and thanked the Commissioners for approving the proclamation. PROCLAMATION re: Proclaiming the week of October 5-11, 2025 as Mental Illness Awareness Week: Chair Eisenhour and Commissioner Dudley-Nollette read the proclamation aloud. Commissioner Dudley-Nollette moved to approve the proclamation as read. Chair Eisenhour seconded the motion. The motion carried. National Alliance of Mental Illness (NAMI) local chapter member Val Phimister and NAMI member Patrick Johnson were present to provide information on NAMI activities and thanked the Commissioners for their support. 2 Commissioners Meeting Minutes of October 6, 2025 PUBLIC HEALTH and EMERGENCY MANAGEMENT UPDATE: Public Health Officer Dr. Allison Berry provided information regarding public health in Jefferson and Clallam County. She emphasized that mental health is connected to physical health and highlighted suicide prevention through community awareness. She provided updates on infectious diseases, noting ongoing COVID-19 activity with reduced hospitalizations, the importance of flu and RSV vaccinations, and challenges in accessing COVID-19 vaccines for children due to federal distribution delays. She also addressed broader issues, including risks to WIC funding from the federal shutdown, misinformation around autism and Tylenol, cuts to public health research, and the West Coast Health Alliance's efforts to provide trustworthy, evidence -based guidance. Emergency Management Director Willie Bence highlighted the upcoming Great Washington Shakeout on October 16, 2025 at 10:16 a.m., encouraging everyone to practice "drop, cover, and hold on" during the statewide earthquake drill to build preparedness and muscle memory. He also noted that Jefferson County will test the Nixle alert system and All Hazards Alert and Broadcast (AHAB) sirens during the drill, and invited the community to the East Jefferson Fire and Rescue Fest that Saturday. WORKSHOP re: 2026 Emergency Management Budget: Emergency Management Director Willie Bence was present to provide information on his 2026 proposed budget. He answered questions posed by the Board and Finance Director Judy Shepherd. COMMISSIONERS' BRIEFING SESSION: Commissioner Dudley-Nollette discussed recent meetings she attended. HEARING re: Emergency Appropriations: Finance Director Judy Shepherd was present for the hearing. She noted that at a recent Budget Committee meeting, she was alerted that a couple of funds were over -budget, which prompted the need for the emergency appropriation hearing. She explained the funding requests for the following departments: Fund 140 — Law Library and Fund 148/149 — Affordable Housing/Homeless Housing. She answered questions posed by the Board. Chair Eisenhour opened the floor to allow for public testimony, and the following individuals provided testimony: Tom Thiersch — Jefferson County, and Jean Ball — Quilcene. Hearing no further testimony, Chair Eisenhour closed the public hearing. After deliberations, Commissioner Dudley-Nollette moved to approve RESOLUTION NO. 67-1006-25R re: Approving 2025 Emergency Budget Appropriations for two County departments. Chair Eisenhour seconded the motion. The motion carried. WORKSHOP re: Potential updates to the DCD Fee Schedule re: Repetitive Build Program and technology fee: Building Code Official/Fire Marshall Phil Cecere, DCD Technician Gabe Shepherd, and Central Services Director Shawn Frederick were present to provide information on the Repetitive Build Program. Official Cecere noted that the Mason Street Project is in the preliminary plat phase, and representatives of that project were present. Staff provided a presentation and answered questions posed by the Board. County Administrator Josh Peters proposed holding a second workshop on this topic to have a full exploration of how we're doing with EPL. Commissioners Meeting Minutes of October 6, 2025 WORKSHOP re: RFP for Community Center Management: Central Services Director Shawn Frederick was present to brief the Board on an update regarding the RFP for Community Center Management. Commissioners reviewed the near -final RFP to select operators for the community centers: Tri-Area, Quilcene, and Brinnon, incorporating prior feedback to include youth programming, space for WSU Extension activities, and stronger facility -maintenance requirements, with a goal of releasing the RFP as soon as today. They suggested small edits for clarity and consistency and discussed allowing flexible contract terms: roughly 1-5 years with possible extensions. The Board expressed desire to move quickly to enable responses, negotiations, and an agreement by year-end. The meeting was recessed at 11:54 a.m. and reconvened at 12:00 p.m. with all three Commissioners present. PROCLAMATION re: Proclaiming the month of October 2025 as National Disability Employment Awareness Month and acknowledgment of local businesses employing those experiencing disabilities: Chair Eisenhour and Commissioner Dudley-Nollette read aloud the proclamation and the list of businesses that employ those with developmental disabilities in Jefferson County. Commissioner Dudley-Nollette moved to approve the proclamation. Chair Eisenhour seconded the motion. The motion carried. Staff and a representative of Cascade Community Connections were present to comment on the proclamation and thank local businesses. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and County Administrator continued discussing recent meetings they attended, miscellaneous topics, and reviewed upcoming meetings. EXECUTIVE SESSION: An Executive Session was scheduled from 12:40 p.m. to 12:50 p.m. Chair Eisenhour announced that the Executive Session will be held from 12:41 p.m. to 12:51 p.m. regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Civil DPA, and Central Services Director. The Board concluded the Executive Session and resumed the regular meeting 12:51 p.m. There was no proposed action, and therefore no public comment taken on this topic. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and County Administrator continued discussing recent meetings they attended, miscellaneous topics, and reviewed upcoming meetings. NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 1:17 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Excused absence Greg Brotherton, Member Carolyn Gallaway, Clerk of the Board Heather Dudley-Nollette, Member 4 DRAF I f'syfr�c��` MINUTES Jefferson County Board of County Commissioners Regular Meeting — October 13, 2025, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and one comment was received. The Commissioners addressed the comment. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Chair Eisenhour noted that the Hearing Notice should be pulled from the Consent Agenda, and will be reviewed at the October 20, 2025 meeting. After review, Commissioner Brotherton moved to removed Consent Agenda Item No. 1 re: Hearing Notice re: Recycling, and approve the remaining Consent Agenda as presented. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Adopting an ordinance establishing minimum levels of service for curbside collection of recyclables for unincorporated East Jefferson County and adopting new section 8.10.045 to Chapter 8.10 Solid Waste Regulations of the Jefferson County Code (JCC); Hearing to be held November 3, 2025 at 2:30 p.m. in the Commissioners' Chambers located at 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID) (Removed and moved to the October 20, 2025 agenda) 2. RESOLUTION NO. 68-1013-25R re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus, Authorize Disposal, and Remove from the Annual Inventory of the Capitalized Fixed Assets 3. AGREEMENT re: Employment training for individuals working with those experiencing intellectual and/or developmental disabilities; In the amount of $9,000; Public Health; Wise 4. AGREEMENT, Change Order No. 4: Phase 4, Stage 1 On -site grinder pump installation for the Port Hadlock UGS, Project No. 405-2127-0, Ecology Agreement No. WQC_2024_JCoPWE- 00034; Public Works; Strider Construction Co. Inc. 5. LETTER OF SUPPORT re: Jefferson County Early Learning and Family Support Center Olympic Peninsula YMCA application to the Washington State Department of Commerce Early Learning Facilities (ELF) grant program 6. APPROVAL OF MINUTES: Regular Meeting Minutes of August 25, 2025, September 8, 15, and 22, 2025, and Special Meeting Minutes of September 9, 2025 (Quilcene Outreach), and September 23, 2025 (Brinnon Outreach) 7. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated October 13, 2025 and totaling $671,750.70 Commissioners Meeting Minutes of October 13, 2025 DRAF,,' COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, and miscellaneous topics. PROCLAMATION re: Declaring Monday, October 13, 2025 as Indigenous People's Day: Chair Eisenhour acknowledged representatives of local Tribes that were present. After the Commissioners read aloud the proclamation, Commissioner Brotherton moved to approve the proclamation as read. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. Port Gamble S'Klallam Tribe Vice Chair Chris Tom was present and thanked the Commissioners for their partnership and the thought process behind the proclamation. Jamestown S'Klallam Tribe Vice Chair Loni Greninger was present to speak about generational resilience and partnership with Jefferson County and the City of Port Townsend, and for acknowledging the past and working forward for generations to come. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners continued discussing recent meetings they attended, and miscellaneous topics. HEARING re: Olele Point Road Water Line Franchise; Applicants Jarred Swalwell & Megan Kogut: Public Works Real Property Specialist Joshua Thornton to provide a presentation on the pending franchise. He explained what a water franchise is, the public process, and the details surrounding the Olele Point Road Water Line Franchise application. Chair Eisenhour opened the floor for public testimony. Clerk Gallaway noted there was no written testimony received. Hearing no testimony, she closed the public hearing. After deliberations, Commissioner Brotherton moved to approve RESOLUTION NO. 69-1013-25R re: In the matter of the application by Jarred Swalwell and Megan Kogut for a nonexclusive Grant of Franchise to construct, maintain, and operate a single family water line within a portion of unincorporated Jefferson County, as presented today. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners continued discussing recent meetings they attended, and miscellaneous topics. The meeting was recessed at 10:58 a.m. and reconvened at 10:30 a.m. with all three Commissioners present. WORKSHOP re: Budget for Central Services: Central Services Director Shawn Frederick, Financial Analyst Renee Talley, and Facilities Maintenance Supervisor Matt Court were present to review their proposed budget with the Board and answer questions. WORKSHOP re: Budget for County Administrator: County Administrator Josh Peters, Finance Director Judy Shepherd, and Clerk of the Board Carolyn Gallaway were present to review the proposed budget for the funds managed by the County Administrator's Office and answer questions posed by the Board. 2 F Commissioners Meeting Minutes of October 13, 2025�t The meeting was recessed at 12:34 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:30 p.m. to 2:00 p.m. regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Civil DPA, Central Services Director, Public Health Director and Sheriff. The Board resumed the regular meeting at 2:00 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:01 p.m. to 2:25 p.m. The Board resumed the regular meeting at 2:26 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:27 p.m. to 2:50 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:51 p.m. There was no proposed action, and therefore no public comment taken on this topic. PRESENTATION re: 4-H Programs: 4-H & Youth Empowerment Coordinator Anji Scalf was present and introduced 4-H Student Ambassador who provided information on how 4-H enhanced her life. Coordinator Scalf gave a presentation and commented on the wide variety of local 4-H programs. She answered questions posed by the Board. WSU Extension Director Amit Sharma was also present to provide comments. WORKSHOP re: Budget for Juvenile Services: Juvenile Court Administrator Shannon Burns and Financial Operations Coordinator Sasha Coker were present to review their proposed budget with the Board and answer questions. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Calendar Coordination NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 3:56 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Greg Brotherton, Member Carolyn Gallaway, CMC Heather Dudley-Nollette, Member Clerk of the Board J jy.y MINUTES Jefferson County Board of County Commissioners Regular Meeting — October 20, 2025, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and six comments were received. The Commissioners addressed the comments. Deputy Fire Marshall Brian Tracer was present and briefed the Board regarding the move to a low fire danger, and stated that burning is now allowed. RECOGNITION re: Civil Service Commission: Honoring Robert "Bob" Gebo for 23 years of service: Human Resources Director Sarah Melancon highlighted the mission of the Civil Service Commission and recognized Robert "Bob" Gebo for his 23 years of dedicated service on the commission. She reflected on his long and distinguished career in law enforcement and expressed gratitude for his many contributions. Sheriff Andy Pernsteiner joined in honoring Mr. Gebo, presenting him with a certificate of service and noting his remarkable 55 years of involvement in law enforcement overall. In response, Mr. Gebo shared his appreciation for the recognition, adding that he believes the Civil Service Commission is even stronger today than when he first joined. Chair Eisenhour moved to approve sending a letter of recognition to Mr. Gebo. Commissioner Brotherton seconded the motion which carried by a unanimous vote. PROCLAMATION re: Proclaiming the last Saturday of October as Food for all Day: All three Commissioners read aloud the proclamation. Commissioner Dudley-Nollette moved to approve the proclamation as read and written. Commissioner Brotherton seconded the motion which carried by a unanimous vote. Jefferson County Food Bank Association Executive Director Patricia Hennessey and What a Valuable Experience (WAVE) Campaign Coordinator Rosine Kohler was present and thanked the Board for approving the proclamation. PROCLAMATION re: Proclaiming the week of October 19-25, 2025 as Pro Bono Law Week; Recognizing the work of volunteer lawyers in Clallam and Jefferson County: All three Commissioners read aloud the proclamation. Commissioner Brotherton moved to approve the proclamation as read. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. Jefferson County Pro Bono Lawyers member Rafael Urquia was present to thank the Board for approving the proclamation, and thank members of the local Pro Bono Lawyers group for their service as well. 1 DRAF-�' Commissioners Meeting Minutes of October 20, 2025 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the Consent Agenda as presented. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Adopting an ordinance establishing minimum levels of service for curbside collection of recyclables for unincorporated East Jefferson County and adopting new section 8.10.045 to Chapter 8.10 Solid Waste Regulations of the Jefferson County Code (JCC); Hearing to be held November 3, 2025 at 2:30 p.m. in the Commissioners' Chambers located at 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID) 2. HEARING NOTICE re: Six -Year Transportation Improvement Program (TIP); Hearing to be held November 3, 2025 at 3:45 p.m. in the Commissioners' Chambers located at 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID) 3. RESOLUTION NO. 70-1020-25R re: Construct a road on a portion of public Right -of -Way known as W. Maude Street 4. LETTER OF THANKS re: Community Outreach Shelter Team (COAST) for their donation of $52,385 for the Jefferson County Emergency Shelter 5. INTERLOCAL AGREEMENT re: Pathology services; Per -service rate; Coroner's Office; Kitsap County 6. INTERLOCAL AGREEMENT re: Coastal Marine Resources Committee (MRC) implementation; In the amount of $9,000; Public Health; Clallam County 7. AGREEMENT re: Community Development Block Grant (CDBG) — Public services program for 2025-2026 funding; In the amount of $103,000; Auditor's Office; Washington State Department of Commerce 8. AGREEMENT re: Family -supported social events for people experiencing intellectual and/or developmental disabilities; In the amount of $15,000; Public Health; Cascade Community Connections 9. AGREEMENT re: Crime Victim Services for the Jefferson County Children's Advocacy Center; In the amount of $50,000; Prosecutor's Office; Olympic Peninsula YMCA 10. AGREEMENT re: Winter Welcoming Center — Severe Weather Emergency Shelter; In the amount of $5,000; Public Health; Jefferson Interfaith Action Coalition 11. AGREEMENT re: Painting the exterior of the Sheriff's Office Administration building; In the amount of $13,431.60; Central Services; Finnery Construction Inc. 12. AGREEMENT, Amendment No. 1 re: Fire CARES; Reallocation of funds for essential equipment; Public Health; Gateway to Freedom and EJFR 13. AGREEMENT, Change Order No. 11 re: Phase 2 — Water Reclamation Plant for the Port Hadlock UGA, Project No. 405-2114-0, Commerce Project No. 22-96515-026; Increase of #57,819.85 for a total of $10,582,038.28; Public Works; Interwest Construction 14. ADVISORY COMMITTEE RESIGNATION re: Solid Waste Advisory Committee; Stephen Chappuis 15. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: October 20, 2025 and totaling $1,837,160.56 HEARING re: 2025 Third Quarter Budget Appropriations; Various County Departments: Finance Director Judy Shepherd was present to review the various appropriation requests with the Board which included several required budget corrections and ongoing commitments across departments. Most adjustments addressed staffing, grants, or compliance needs, with only two items 2 Commissioners Meeting Minutes of October 20, 2025 DRAFT deemed nonessential and able to be absorbed within existing budgets. The Commissioners, Finance Director and County Administrator all voiced concerns over a growing deficit and held a discussion on upcoming austerity measures, emphasizing the need to balance the 2026 budget through reserves and tighter fiscal management. Chair Eisenhour opened the hearing to allow for public testimony, and the following individuals provided testimony: Jean Ball — Quilcene, and Tom Thiersch — Jefferson County. Hearing no further testimony, Chair Eisenhour closed the public hearing. After deliberations, Commissioner Brotherton moved to approve RESOLUTION NO.71-1020-25R re: 2025 Third Quarter Budget Appropriations for Various County Departments, with the exception of the HR line item for Fund Department 065, which can be covered with existing budget capacity, and approve everything except the Human Resources [request]. Commissioner Dudley-Nollette, seconded the motion which carried by a unanimous vote. DISCUSSION re: Status of pending nine new opioid settlements: Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker was present to provide an update on the opioid settlements. He will return on November 10, 2025 to provide another update and request the Board take - action at that time. WORKSHOP re: 2026 Budget for District Court: District Court Judge Mindy Walker and District Court Administrator Brian Gleason were present to review their proposed budget with the Board. The meeting was recessed at 12:30 p.m. and reconvened at 1:00 p.m. with all three Commissioners present. WORKSHOP re: 2026 Budget for Clerk's Office: County Clerk Amanda Hamilton and Chief Deputy Clerk Lori Bailey were present to review their proposed budget with the Board. ADDITIONAL DISCUSSION ITEMS: The Commissioners reviewed a proposed letter regarding the housing encampment. After discussion, the Commissioners agreed not approving a letter at this time, to allow time to discuss further. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:30 p.m. to 2:00 p.m. regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Civil DPA, Central Services Director, Public Health Director, Environmental Public Health Director, and Sheriff. The Board resumed the regular meeting at 2:00 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:01 p.m. to 2:15 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:16 p.m. There was no proposed action, and therefore no public comment taken on this topic. 3 DRAFT Commissioners Meeting Minutes of October 20, 2025 WORKSHOP re: 2026 Budget for the Department of Community Development: Interim DCD Director Chelsea Pronovost and Greg Ballard were present to review their proposed budget with the Board. WORKSHOP re: 2026 Budget for Public Works: Assistant Public Works Director Eric Kuzma, Financial Manager Cathy Taylor, and Parks and Recreation Manager Matt Tyler were present to review their proposed budget with the Board. WORKSHOP re: Annual Report of the Jefferson County Parks and Recreation Advisory Board (PRAB): Parks and Recreation Manager Matt Tyler and PRAB members Bob Doyle and Karen Nyrop were present to brief the Board on the Annual Report. The report summarized their April tour of County parks, highlighting successes such as improved maintenance, expanding recreation programs, and strong community partnerships. They also noted ongoing challenges which include limited staffing, facility repairs, and budget constraints. The report emphasized the importance of continued investment to sustain parks, recreation programs, and open spaces for the community. ADDITIONAL DISCUSSION ITEMS - Continued: The Commissioners and County Administrator reviewed the following: Commissioners' Briefing Session Calendar Coordination NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:28 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: Carolyn Gallaway, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Greg Brotherton, Member Heather Dudley-Nollette, Member 0 TV MINUTES Jefferson County Board of County Commissioners Special Meeting — October 21, 2025, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and one comment was received. WORKSHOP re: 2026 Budget: The Commissioners listened to budget presentations from the Assessor's Office, the Sheriff s Office, and the Jail. RECESS: The meeting was recessed at 10:38 a.m. and reconvened at 10:42 a.m. with all three Commissioners present. WORKSHOP re: 2026 Budget: The Commissioners listened to a budget presentation from the Prosecuting Attorney's Office. RECESS: The meeting was recessed at 10:57 a.m. and reconvened at 11:05 a.m. with all three Commissioners present. WORKSHOP re: 2026 Budget: The Commissioners listened to a budget presentation from the Treasurer's Office. RECESS: The meeting was recessed at 11:56 a.m. and reconvened at 1:00 p.m. with all three Commissioners present. WORKSHOP re: 2026 Budget: The Commissioners listened to budget presentations from the Human Resources Department, Superior Court, WSU Extension, and Auditor's Office. RECESS: The meeting was recessed at 3:07 p.m. and reconvened at 3:10 p.m. with all three Commissioners present. WORKSHOP re: 2026 Budget: The Commissioners listened to a budget presentation from the Public Health Department. Commissioners Meeting Minutes of October 21, 2025 DRA17' NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:06 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Greg Brotherton, Member Adiel McKnight, CMC Heather Dudley-Nollette, Member Deputy Clerk of the Board 2 i�ON C ti,- rJf MINUTES Jefferson County Board of County Commissioners Community Conversations Special Meeting — October 22, 2025, at 6:00 p.m. Hoh Tribal Chambers 2261 Lower Hoh Road, Forks, WA 98331 CALL TO ORDER: Chair Heidi Eisenhour called the Community Conversations Special Meeting to order in the presence of Commissioner Heather Dudley-Nollette and Commissioner Greg Brotherton. WELCOME and INTRODUCTIONS: Chair Eisenhour welcomed the Hoh Tribal members, West End community members, and special guest Representative Emily Randall. JEFFERSON COUNTY UPDATE: Due to the limited number of public in attendance, this was not discussed. QUICK SNAPSHOTS: Due to the limited number of public in attendance, this was not discussed. QUESTIONS AND ANSWERS WITH THE PUBLIC: Comments in the meeting were addressed by County Elected Officials and staff in attendance. WRAP UP and THANKS: Chair Eisenhour thanked everyone for attending. NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 7:28 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair ATTEST: Heather Dudley-Nollette, Member Carolyn Gallaway, CMC Greg Brotherton, Member Clerk of the Board