HomeMy WebLinkAboutCONSENT HFB OWL360 Youth Housing JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Jefferson County Board of Commissioners
FROM: Carolyn Gallaway, Clerk of the Board
DATE: 12f/5 i25
SUBJECT: AGREEMENT re: 2026 Affordable Housing/Homelessness
Grant Funding; OWL360—Homeless Youth Housing; in the
amount of$115,000
STATEMENT OF ISSUE:
On October 29, 2025 and November 4, 2025 the Housing Fund Board met and reviewed the
RFPs received. On November 17, 2025,the Board of County Commissioners approved the
Housing Fund Board's 2026 funding recommendations for Affordable Housing Fund 148,
Homeless Housing Fund 149 (1590 and 5386 Funds). One of the recommendations was to fund
OWL360—Homeless youth housing; in the amount of$115,000.
ANALYSIS:
The attached Grant Agreement will provide $115,000 in funds approved by the Board of
County Commissioners on November 17, 2025.
FISCAL IMPACT:
$115,000 from Fund 148
RECOMMENDATION:
Approve the attached Grant Agreement.
REVIEWED BY:
/ /
Jos Ira. Peters, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: OWL360 Contract No: OWL360-YOUTH-2026
Contract For: HOMELESS YOUTH HOUSING Term: January 1,2026 to December 31,2026
COUNTY DEPARTMENT: COUNTY ADMINISTRATOR'S OFFICE
Contact Person: CAROLYN GALLAWAY
Contact Phone: 360-385-9122
Contact email: CAROLYN@CO.JEFFERSON WA.US
AMOUNT: $ti5,00o PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: _ Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # ,�, RFP or RFQ
Munis Org/Obj _Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CONIPLIAIICE WIT J C 3.55.080 AND CHAPTER 42.23 RCW.
D
CERTIFIED: D N/A: 1 AU /2 r // /Z S
Signature Date
STEP 2: DEPARTMENT CERTIFIES TH PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. �-' /I
CERTIFIED: ❑ N/A: I I l.t'� C ( 2 /l/ /Z S
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 12/12/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/12/2025.
County grant template. Pre-approved by PAO.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
AGREEMENT FOR
2026 AFFORDABLE HOUSING/HOMELESSNESS SERVICES FUNDING FOR
OWL360—HOMELESS YOUTH HOUSING
This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and
OWL360("RECIPIENT").
WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State
of the State of Washington under UBI number 604 770 608;and
WHEREAS, the COUNTY desires to support affordable housing and reduce or eliminate
homelessness in unincorporated Jefferson COUNTY, as authorized by Chapter 36.22 RCW,
Chapter 82.14 RCW,and Chapter 3.33 Jefferson COUNTY Code;and
WHEREAS, the COUNTY appointed the Jefferson COUNTY Housing Fund Board
("HFB") to review and recommend Affordable and Supportive Housing Fund (1590 FUNDS)
and/or Homeless Housing and Assistance Fund (5386 FUNDS) proposals submitted to the
COUNTY, as authorized by RCW 82.14.530, RCW 82.14.540 and Chapter 3.33 Jefferson
COUNTY Code;and
WHEREAS, RECIPIENT submitted a qualified Affordable and Supportive Housing Fund
(1590 FUNDS) and/or Homeless Housing and Assistance Fund (5386 FUNDS) proposal to the
HFB;
WHEREAS, the HFB reviewed and recommended funding all or part of RECIPIENT's
qualified Affordable and Supportive Housing Fund (1590 FUNDS) and/or Homeless Housing and
Assistance Fund(5386 FUNDS)proposal to the Jefferson County Board of Commissioners;
WHEREAS, the Jefferson County Board of Commissioners reviewed the HFB
recommendation for funding all or part of RECIPIENT's qualified Affordable and Supportive
Housing Fund (1590 FUNDS) and/or Homeless Housing and Assistance Fund (5386 FUNDS)
proposal and finalized an award of$115,000 from Fund 148 for the purposes recommended by the
HFB ("Final HFB Award");
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
1. SERVICES TO BE PERFORMED USING THE HFB AWARD
a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final HFB Award
for the approved scope of work for the Project described in RECIPIENT's proposal for the
2026 fiscal year,a copy of which is attached as Exhibit A.
b. The budget for the Project is described in Exhibit B,attached.
2. RESPONSIBILITIES OF RECIPIENT
a. Reports. RECIPIENT shall submit a progress report no later than July 1, 2026, midway
through the grant cycle period. An annual report form will be due no later than January
31, 2027. The report form will be distributed before the end of the year. Non-compliance
HFB Grant Award Agreement for OWL360—Homeless Youth Housing Page 1
may result in no funds awarded in the future. Reports shall include a comparison of
outcomes to date with those initially proposed, and the total number of individuals served
during the Agreement term.
b. Payment. Expenses incurred on the Project, as described in Section 1.b., by the Project's
consultants, contractors, suppliers, or RECIPIENT's staff shall be submitted to the
COUNTY Administrator's Office by RECIPIENT using a detailed invoice that includes
all of the following:
i. Each detailed invoice shall show individual items followed by the total amount
incurred and the amount eligible for reimbursement under this grant. RECIPIENT
may submit such invoices to the COUNTY once per month during the course of
the Project for work completed. All invoices shall be submitted no later than 30
days after project completion; and,
ii. The COUNTY shall review and approve invoice payments. Payments will be
limited to the monies that are available under the grant as described in Section 1.
Such invoices, once approved, will be paid using the COUNTY's normal bill
paying process and cycle.
c. For a minimum of six (6)years, maintain documented proof of payments made, contracts
executed, and other expenditures authorized under this Agreement. Upon reasonable
notice, provide access to COUNTY or State representatives to audit those records.
d. Funding provided by this Agreement may only be expended on the services described in
Section 1 of this Agreement. Any monies used for other services or purposes shall be
refunded to Jefferson COUNTY. Any monies under-expended of the total funding
allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31,
2027.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide RECIPIENT funding from the Affordable and Supportive
Housing Fund (1590 FUNDS) and/or Homeless Housing and Assistance Fund (5386
FUNDS) to be used in support of their responsibilities as defined under this Agreement.
b. Said funding is in the amount of the Final HFB Award for the 2026 fiscal year. Payment is
conditioned on full compliance with this Agreement, including but not limited to, the
submittal of the reports required by Section 2.
c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available
billing cycle.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on
December 31,2026,except for the reports required in Section 2,which are due January 31,2027.
5. ASSIGNMENT
A parry's interests in this in this Agreement may not be assigned to any other person.
HFB Grant Award Agreement for OWL360—Homeless Youth Housing Page 2
6. TERMINATION
a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)
days written notice in the event expected or actual revenue from Fund 148 and/or 149 is
reduced or limited in any way, or for non-performance of duties under this Agreement, or
for any reason.
b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the
COUNTY. In the event of termination under this clause, the COUNTY shall be liable to
pay only for services rendered prior to the effective date of termination. If termination
covers a period for which payment has already been made, RECIPIENT shall refund to the
COUNTY a pro-rated share of the payment based upon the balance of time remaining in the
paid period,unless otherwise negotiated.
7. HOLD HARMLESS
a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents
and volunteers (and their marital communities) harmless from and shall process and
defend at its own expense, including all costs, attorney fees and expenses relating thereto,
all claims, demands, or suits at law or equity arising in whole or in part, directly or
indirectly, from RECIPIENT's negligence or breach of an of its obligations under this
Agreement; provided that nothing herein shall require RECIPIENT to indemnify the
COUNTY against and hold harmless the COUNTY from claims, demands or suits based
solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers
(and their marital communities), and; provided further that if the claims or suits are
caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or
employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and
their marital communities), this indemnity provision with respect to claims or suits based
upon such negligence, and or the costs to the COUNTY of defending such claims and
suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence,
or the negligence of RECIPIENT's agents or employees.
b. RECIPIENT specifically assumes potential liability for actions brought against the
COUNTY by RECIPIENT's employees, including all other persons engaged in the
performance of any work or service required of RECIPIENT under this Agreement and,
solely for the purpose of this indemnification and defense, RECIPIENT specifically
waives any immunity under the state industrial insurance law, Title 51 RCW.
RECIPIENT recognize that this waiver was specifically entered into pursuant to
provisions of RCW 4.24.115 and was subject of mutual negotiation.
8. INSURANCE
RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise
required, the following insurance:
a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general
liability coverage on a form acceptable to Jefferson COUNTY Risk Management for
bodily injury, personal injury, and property damage, with a limits of not less than in the
amount of at least $1 million per occurrence, for bodily injury, including death, and
property damage; and
HFB Grant Award Agreement for OWL360—Homeless Youth Housing Page 3
b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of
this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk
Management, upon request.
9. INDEPENDENT CONTRACTOR
a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with
respect to the services provided pursuant to this Agreement.
b. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto.
c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits
accorded COUNTY employees by virtue of the services provided under this Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to RECIPIENT, or any
employee, representative,agent or subcontractor of RECIPIENT.
e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state
industrial insurance, tax reports, business licenses, registrations, and all other obligations
of an independent organization.
HFB Grant Award Agreement for OWL360—Homeless Youth Housing Page 4
10. SUBCONTRACTING REQUIREMENTS
a. RECIPIENT Owns Contract Performance. RECIPIENT is responsible for meeting all
terms and conditions of this Agreement including standards of service, quality of
materials and workmanship, costs and schedules. Failure of a subcontractor to perform is
no defense to a breach of this Agreement. Recipient assumes responsibility for all
liability for the actions and quality of services performed by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between RECIPIENT and any
subcontractors or between subcontractors must be resolved with involvement of any kind
on the part of the COUNTY and without detrimental impact on the delivery of contracted
goods and services.
11. LEGAL AND REGULATORY COMPLIANCE
While performing under this Agreement, RECIPIENT, subcontractors, and their employees are
required to comply with all applicable local, state and federal laws, codes, ordinances and
regulations, including but not limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
b. State and Federal Anti-Discrimination Laws.
12. COMPLIANCE WITH LAWS
RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the
work to be done under this Agreement.
13. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement
shall be governed by and construed under the laws of the United States, the State of Washington
and the County of Jefferson, as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No party shall argue
or assert that any state law other than Washington law applies to the governance or construction
of this Agreement.
14. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved under this
Agreement shall be submitted in writing within 10 days to the County Risk Manager,
whose decision in the matter shall be final, but shall be subject to judicial review.
b. If either party deem it necessary to institute legal action or proceeding to enforce any
right or obligation under this Agreement, each party in such action shall pay for its own
attorney's fees and court costs.
c. Any legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County, subject to the venue provisions for actions against counties in RCW
HFB Grant Award Agreement for OWL360—Homeless Youth Housing Page 5
36.01.050. The parties agree that the parties have the right of appeal from such decisions
of the Superior Court under the laws of the State of Washington.
d. RECIPIENT consents to the personal jurisdiction of the courts of the State of
Washington.
15. DISCRIMINATION PROHIBITED
RECIPIENT with regard to the project to be completed under this Agreement, shall not
discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color,
national origin, honorably discharged veteran or military status, or the presence of any sensory,
mental, or physical disability or the use of a trained dog guide or service animal by a person with
a disability, unless based upon a bona fide occupational qualification in the selection and
retention of employees, materials, supplies, or subcontractors.
16. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations,
representations, or agreements written or oral.
17. PUBLIC RECORDS ACT
This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public
record under the Public Records Act, RCW Chapter 42.56.
18. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, RECIPIENT shall maintain documented proof of payments
made, contracts executed and other expenditures authorized under your Agreement with
Jefferson COUNTY.
b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State
representatives to audit records related to the funds provided to RECIPIENT under this
Agreement.
19. NO SEVERABILITY
The terms of this Agreement are not severable. If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be enforceable.
20. SURVIVAL
Those provisions of this Agreement that by their sense and purpose should survive the term of
this Agreement shall survive the term of this Agreement for a period equal to any and all relevant
statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions
begun within that period.. Without limiting the generality of the preceding sentence, and for the
avoidance of doubt,the provisions that survive the term of this agreement include: (a)controlling
law; (b) insurance; and, (c) indemnification.
HFB Grant Award Agreement for OWL360—Homeless Youth Housing Page 6
21. AMENDMENT,MODIFICATION AND WAIVER
a. This Agreement may be not be amended or modified to change the approved scope of
services in the Final HFB Award.
b. Only the Jefferson County Board of Commissioners or their delegate by writing
(delegation to be made prior to action) shall have the expressed, implied, or apparent
authority to sign, alter, amend, modify, or waive any clause or condition of this
Agreement.
c. Any alteration, amendment, modification, or waiver of any clause or condition of this
Agreement is not effective or binding unless made in writing and signed by the Jefferson
County Board of Commissioners or their delegate.
SIGNATURES ARE ON THE FOLLOWING PAGE
HFB Grant Award Agreement for OWL360—Homeless Youth Housing Page 7
JEFFERSON COUNTY WASHINGTON OWL360
Board of COUNTY Commissioners
Jefferson COUNTY, Washington
By: By:
Heidi Eisenhour, Chair Date Signature
By: Name:
Greg Brotherton, Member Date
Title:
By: Date:
Heather Dudley-Nollette, Member Date
SEAL:
ATTEST:
Carolyn Gallaway, CMC Date
Clerk of the Board
Approved as to form only:
22 for 12/12/2025
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
HFB Grant Award Agreement for OWL360—Homeless Youth Housing Page 8
EXHIBIT A- SCOPE OF WORK
RECIPIENT has been awarded $115,000(the "Final HFB Award"), after recommendation by the
Housing Fund Board ("HFB"). Recipient shall use the Final HFB Award consistently with its
response to the request for proposal submitted to the HFB during the 2026 cycle.
A true and correct copy of the RECIPIENT's response to the request for proposal is attached as
Exhibit C.
HFB Grant Award Agreement for OWL360—Homeless Youth Housing Page 9
EXHIBIT 13 — 13 U DC E T
RECIPIENT has been awarded$115,000(the"Final HFB Award"), after recommendation by the
Housing Fund Board("HFB"). Recipient shall use the Final HFB Award consistently with its
response to the request for proposal submitted to the HFB during the 2026 cycle.
A true and correct copy of the RECIPIENT's response to the request for proposal is attached as
Exhibit C.
Applicant: OWL360
Contact: Kelli Parcher, Executive Director
Address: 1240 W Sims Way#319, Port Townsend, WA 98368
Phone: 360-301-3551
Email: kelliparcher@ow1360.org
HFB Grant Award Agreement for OWL360—Homeless Youth I lousing Page 10
Exhibit C
RECIPIENT'S PROPOSAL
Request for Proposal(RFP)starts after this page
HFB Grant Award Agreement for OWL360—Homeless Youth Housing Page 11
Application
Affordable and supportive Housing &
Homeless Housing and Assistance Funds
For use from January 1, 2026 to December 31, 2026
GENERAL INFORMATION—It is understood that if awarded funding for this period,there is no guarantee of
future funding beyond this award.
We estimate the available funding for this period to be approximately $160,000 for 5386 Homeless Housing and
Assistance(operating) funds; $780,000 for 1590 Affordable and Supportive Housing development funds; and first
year operating funds; and$520,000 for 1590 Affordable and Supportive Housing operating funds. Note that 1590
operating funds may be used for all housing-related services.
Name of Project or Program Homeless Youth housing
oor Program:
Requested total amount for this application: $ 133,800
Area of the County to be served: Jefferson County
Name of Applicant/Agency: OWL360 Federal Tax ID#: 87-1282294
Contact Person: kelli parcher Title: Executive Director
Address: 1240 W Sims Way#319 City: Port Townsend
State: WA Zip: 98368
Phone Number: 360-301-3551 Fax Number:
E-mail: kelliparcher@ow1360.org
CERTIFICATION by Authorized Agency Representative(Board President,CEO, or another person authorized to
bind the agency in a contract).
Name of Authorized Agency Representative (print):_Kelli Parche: Executive Director
•Applicant certifies that these funds will be used as described in this application unless a change has been
mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive
amendment requests will also require the approval of the Housing Fund Board("HFB").
•Applicant certifies that the information in this application is true and correct.
•Applicant certifies that it has no outstanding obligations to the County with respect to housing funds.
Keit Panic ii, 10-13-2025
Signature of Authorized Agency Representative Date
SPECIFIC INFORMATION
Please separately tab each section of the application submission as to Project or Program Description,Capacity,
Alignment, Approach, Impact of Funds, Budget.
PROJECT DESCRIPTION
• Name of Project or Program(please include HMIS name/number if applicable):_
Youth Housing
• Amount requested: 132,800.00
• Provide a brief description of the Project or Program: (LIMIT 200 WORDS)
OWL360 has expanded housing for young adults by adding an additional program to our existing Pfeiffer,
Parliament, Quimper Houses with a secured lease of the Shelton House. We currently provide 36 bed units of
transitional housing and support services for unaccompanied youth and young adults (ages 17-25)and their
children who are homeless, at risk of homelessness, fleeing domestic violence, or without safe housing options.
OWL360 serves residents at 50%AMI and is a part of the HMIS and Coordinated entry process for Jefferson
County homeless housing units. We offer essential support starting with full wrap around Case Care,basic needs
assistance,mental health services, resource connections,peer counseling,workforce development and career
pathways exploration. We have a proven history of an 82%success rate successfully transitioning young adults
into permanent housing and self-sufficiency in a community of their choice. OWL360 provides safe and stable
housing for all young people across Jefferson County so they may thrive in the short and long term regardless of
their location, age, race, ethnicity, neurodiversity, disability, gender identity or sexual orientation.
• Specify the Project or Program goals and expected outcomes. Specify the measures of success by which the
Project or Program will be assessed. (LIMIT 300 WORDS)
OWL360's primary goal is to expand transitional housing access for vulnerable youth in Jefferson County and
empower the next generation to achieve stability and economic mobility through education, employment, and
supportive services. The requested funds will sustain and strengthen OWL360's housing operations, allowing our
resident4 to live safely while building the skills and networks needed for long-term independence. OWL360's
model directly addresses the risks of violence, exploitation, mental health challenges, and unemployment these
vulnerable youth experience by combining stable housing, individualized care coordination, and workforce
development. Under our two-year transitional housing plan, each resident participates in a personalized plan
focusing on housing stability, education, employment,budgeting and wellness. The program will support up to 36
residents annually across OWL360's housing sites and as of October 1st,OWL360 has a waiting list of 17 young
adults eligible under RCW 1590 supportive housing.
OWL360 has several expected outcomes and measures of success:
• Housing Stability: 90%of residents will complete at least six months of continuous housing and 75%will
transition to permanent or independent housing within two years.
• Employment& Education: 85%of our residents will gain or maintain employment and 50%will pursue
education or certification programs.
• Health & Wellness: 80%of our residents will establish regular access to healthcare and/or mental health
services.
• Self-Sufficiency: 70%of our residents will demonstrate measurable improvement in self-reliance as
measured by a growth assessment tool.
• Community Impact: We aim to reduce youth homelessness by 15%in Jefferson County through
coordinated diversion and early intervention strategies.
In 2024, 81%of OWL360 residents-maintained employment, 5 earned diplomas or GEDs, and 3 enrolled in
post-secondary programs; providing proof that stable housing and hope build real, lasting change.
• Specify the number of units of housing to be created or number of individuals who will be served by the Project
or Program.
OWL360 currently operates four buildings offering housing units,with the capacity to accommodate up to 36
young people(ages 17-25)and their small children. Based on current housing transitions and community
availability,OWL360 anticipates serving approximately 40 individuals annually.This projection reflects
participants' progress into permanent housing supported by OWL360's dedicated case care, housing placement,
and wraparound service teams.
•
Threshold Requirements:
• Identify the specific eligible use(s)under 5386 and/or 1590 for which the Project or Program qualifies, as
listed on pages two through four of the RFP. If you are submitting for both operating and development
funds,please submit separate budgets for each.
1590 Operating Funds:
Project Purpose and Alignment with Eligible Uses
OWL360 is requesting funding under RCW 82.14.530/House Bill 1590 to support the development and operation
of supportive housing for unaccompanied homeless youth ages 17-25 who are homeless,at risk of homelessness, or
fleeing domestic violence. These individuals qualify as eligible households under RCW 82.14.530
Our proposed use of 1590 funds falls within the following eligible categories outlined in the RFP
1. Funding operations and maintenance of affordable housing units and housing-related service facilities.
OWL360 will allocate a portion of funds toward ongoing operations, including staff support(case care
coordination,housing navigation,mental health services, and peer support), maintenance, and utility costs
associated with affordable housing units. This ensures long-term sustainability and stability for residents
during the operational year of 2026.
2. Mental and behavioral health-related facilities. OWL360 will continue to develop community space within
The Nest and our housing units to support behavioral health and recovery programming, ensuring
trauma-informed,wraparound care that supports sustainable transitions into independence.
3. For purposes of this provision, "eligible households"means persons within any of the
following population groups whose income is at or below sixty percent of median income:
o Persons with mental illness and/or SUD
o Veterans
o Homeless (or at-risk of being homeless) families with children
o Unaccompanied homeless youth or young adults
o Persons with disabilities
o Domestic violence survivors
3.
5386 Operating Funds:
1590 Development Funds:
• Provide a brief description of recent,relevant and successful experiences in delivering similar programs
and/or projects.
Since 2021, OWL360 is Jefferson County's only organization dedicated solely to youth housing and sustainability,
filling a critical gap for youth. With an 82%success rate in helping residents transition into permanent housing,
OWL360 delivers measurable, lasting outcomes. In 2025 alone, 81%of residents maintained employment, five
earned diplomas or GEDs, and three enrolled in post-secondary education.
One young mother found stability at Pfeiffer House,completed her GED, has a healthy child, gained and enrolled
in Peninsula College's Early Childhood Education program, showing how stable housing creates opportunity.
Another youth entered unhoused and without a diploma;within two years,he earned it, enrolled and graduated
from the Northwest School of Wooden Boatbuilding,and is now stably employed and living independently.
OWL360's impact is demonstrated through high transition to permanent housing rates, increased educational
attainment, and strong youth engagement in leadership and employment pathways. OWL360 offers a Workforce
Development and Career Pathways program, including a 45-hour"Earn to Learn"training that builds foundational
job and life skills, followed by a 90-hour"Level Up"internship providing hands-on experience with local
employers. Both workforce and mental health services are prioritized for housing residents and those on the
waiting list,with OWL360's Licensed Mental Health Provider offering timely,trauma-informed care. Together,
these programs create a continuum of stability,healing,and opportunity empowering youth to achieve long-term
independence and self-sufficiency.
Capacity&Partnership:
OWL360's success is rooted in collaboration with key partners including Olympic Community of Health, Dove
House Advocacy Services, Skillmation, Port Townsend School District,Bayside, and Olympic Community Action.
These partnerships strengthen the local continuum of care combining housing, education, and behavioral health.
Additionally, we have strong connections with 20+community partners working together to ensure that Jefferson
County youth not only find stability,but thrive. These and other indicators of our success can be found at our
website Hoot360.org.
• Briefly describe how the project aligns with the priorities and objectives of the Five-Year Homeless
Housing Plan and the community outreach conducted for the project or program. (LIMIT 400 WORDS)
• Objective#1-2
OWL360 identifies program participants through referral partnerships with local service,
educational organizations, street outreach and self-referrals. Homeless youth are immediately
entering them into the HMIS followed by a vulnerability assessment for our local coordinated entry
database. Our interview determines their risks and needs, allowing us to rank them based off factors
such as homelessness,risks for success of independent living, and overall vulnerability so that we
prioritize those most in need of services and housing support. Strategies include enhancing the case
management system for youth who are homeless to address individual barriers to stable housing.
Our services and support of client Case Care have been developed to maximize exits to sustainable
permanent housing.
• Objective#3-6
OWL360 has increased the total number of supportive housing units by implementing new facilities
in 2021-2025. Due to the continued lack of affordable housing and livable wages for youth and
young adults in Jefferson County, it makes our efforts challenging but certainly worth the effort and
time to provide these much-needed services. Case Care Staff provide necessary support that helps
focus on the development of each emerging adult transitioning out of homelessness and into
sustainable independence and permanent housing.
• Objective#5
OWL360 is committed to a"client first" approach. Attention is paid to successful motivation and
engagement, allowing staff to provide specific need-based responses and, in most cases, a trauma
informed method that is more likely to lead to client-centered programming and supportive services
that match the diverse population we serve. Our non-discrimination policy ensures that we support
marginalized youth including BIPOC and LBGTQA+ individuals.
• Objective#4
Since 2021, OWL360 has participated in Jefferson County's local PIT count and provides related
information to the Homeless Management Information Systems. This data informs us of our
approach and policies for outreach and'services. In 2024,OWL360 became the lead for the Anchor
Community Initiative to gather and support organizations in both Jefferson and Clallam specifically
for youth and young adults facing homelessness and housing insecurity. In 2025 OWL360 has led a
group of housing partners with a specific interest to support youth and young adults facing adverse
childhood experience and homelessness. Together we believe that all communities have the power
to shape the future of our youth.
A. APPROACH -Completeness of Proposal and Readiness (5 Points) (LIMIT 400 WORDS)
OWL360 is breaking down barriers and building up solutions. Through a creative and proven Global Leasing
approach, we are expanding Jefferson County's housing capacity to meet the urgent needs of youth and young
adults who are unhoused or at risk. These expansions have increased our ability to provide safe,stable, and
supportive homes for emerging adults, creating a pathway from crisis to stability.
Our housing model is comprehensive by design. Each resident is supported through Case Care Management,
Resource Navigation, Mental Health services, and Education and Career Pathways. Together, these services form a
wraparound system that does not just stabilize it builds independence. OWL360's network of over 30 community
partnerships ensures youth have access to the full continuum of care from health and wellness, education,
employment training and mentorship.
Our guiding philosophy,"Believe, Begin,and Become,"drives how we engage young people. We believe in their
potential, help them begin the process of rebuilding,and support them in becoming self-sufficient,connected
members of our community. With continued county funding, OWL360 will tailor its housing and support to meet
developmental, social, and cultural needs unique to Jefferson County's young population, those most vulnerable yet
most capable of change when given the right foundation.
Why Distinction Matters
Youth homelessness is not a subset of adult homelessness it is its own crisis with unique causes and solutions.
Young adults often enter homelessness through generational poverty, family conflict,aging out of foster care,or
escaping unsafe environments,and they lack the life experience, income, and support systems that adults have.
If we fail to recognize and respond to these distinctions,we will continue to see youth become the next generation
of chronically homeless adults. Investing in youth housing is prevention; it's smart,compassionate,and
cost-effective.
When youth are housed through OWL360,they are immediately connected to proven,individualized transition
plans that combine stability, education, and employment support. County investment in OWL360 is not just
funding housing, its building futures, reducing long-term homelessness,and strengthening Jefferson County's
social and economic fabric.
B. IMPACT OF FUNDS-Leverage of Other Funds and Number of Persons Assisted
(10 Points)(LIMIT 400 WORDS)
Addressing youth homelessness and reducing the risk of returning to homelessness is a critical priority. Youth
homelessness is often hidden, manifesting in unsafe living situations such as couch surfing,being lured into
trafficking,or ending up in adult shelters or encampments where they are vulnerable to victimization.
Jefferson County has the second-highest rate of disconnected youth in the state,with 25% , compared to the
national average of 12%(Measure of America). OWL360 remains committed to reaching vulnerable youth. We
will create opportunities for disconnected youth to re-engage and build sustainable independence.
The pathways into homelessness for youth are complex and rarely the result of a single event. Unlike the adult
homeless population,youth experiencing homelessness are more likely to leave home due to family conflicts.
These conflicts often involve being forced out, facing abuse(physical, emotional, or sexual), or parental neglect
related to mental health issues or substance use. Dysfunctional family environments can lead youth to seek
separation and independence,which further exacerbates homelessness. This struggle is compounded by barriers
like mental health challenges, limited educational opportunities, substance use, or encounters with the justice
system.
Moreover, the experiences of homeless youth differ significantly from those of homeless adults. Once on the
streets,youth face unique dangers and are at heightened risk of enduring additional trauma. They encounter daily
stressors with limited coping strategies and lack the resources to navigate these challenges. Youth experiencing
homelessness are disproportionately affected by social and health inequities, disparities in access to opportunities
and outcomes that undermine their well-being.
With 36 bed units in 5 separate units, we strive to serve 40+youth in our transitional living units.Through Case
Care and Resource Navigation we will employ an equity-based approach to ensure that each individual receives the
support necessary for personal growth and development. Effectiveness lies in tailoring interventions for the
younger age group by listening to them and looking at data,understanding that the causes and solutions for youth
homelessness are unique. OWL360 will continue to work with our community partners, the Department of
Commerce- Office of Homeless Youth,Olycap, Peninsula Housing Authority,Jefferson Community Foundation to
leverage resources and available funds until we have functionally ended homelessness for all young people.
C. PROJECT OR PROGRAM BUDGET—A Feasible Financial Plan (5 Points)
BUDGET FORMS
Funding period begins January 1,2025, and ends December 31,2025. Please use the attached budget
templates. If you need additional space,you may insert rows. "Proposal"refers to the funds requested from
these funds that will be applied to this specific Project or Program. Blank spaces are provided for additional
categories. Justification for budget items must be specific, and that same specificity should be reflected in
subsequent billings. A maximum 10%Administration fee is allowed for projects if needed, however,
Administration fees are not allowed for Capital Projects.
CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES
Financing Categories Estimate Basis of Estimate
Total Acquisition Costs $
Construction $
Construction Fees $
Financing Fees and $
Charges
Guarantees and Reserves $
Developers Fee $
Subtotal $
I TOTAL $
SOURCES
Financing Categories Estimato Indicate if Committed or Application has been made. If not made
r indicate date application is to be submitted
Private Loan $
Jefferson County Funds $
Public Sources(State or $
Federal Funds)
Foundations $
Donations $
Low Income Housing $
Tax Credits(indicate 9%
or 4%)
Historic Tax Credits $
New Market Tax Credits $
Gap(if any) $
TOTAL $
Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures
in your capital budget(s). (LIMIT 300 WORDS)
PROGRAM OPERATING BUDGET
(DATES]
Budget Categories Program Proposal Justification Priority
Salaries $175,700 $62,500 1 FTE Lead Staff
$24,000 .5 FTE Street Outreach& Resource
Navigation
Benefits $ 14000 $7000 1 FTE-Case Care
$7500 $4000 .5 Navigation
Rental Subsidies $ See Budget notes
Utilities $54,000 S 12,000 Support for 36 units
Insurance $19000 $0.00 Supported by OHY
Food/Supplies $9000 $2000 Urgent Food Needs for residents
Furnishings/Equipment $8000 $3000 Bedding,unit supplies
Repair/Maintenance $15000 $5000 General Building Maintenance
Transportation(explain) $3000 $1400 Transportation supports: Based food,
Employment,education
Annual Insurance and fuel
Subtotal $$304,700 120,900
Administration(10%max.) $30,470 $12,900
TOTAL $335,170 $133,800
If your Project or Program includes salaries and benefits,please list position(s)and FTE to be paid by these funds
(FTE should be that percentage of time the employee is dedicated to this Project or Program):
Position: Case Care Salary: Benefits: FTE I
Coordinator $62,500 $7000
Outreach/Resource $24,000 $4000 .5
Navigation
FUNDING SOURCES FOR THE PROGRAM in 2025
Funding Sources Awards Awards Indicate if Committed or
2025 20XX Application has been made.
Public Sources S55,000 $ 011Y OHY
(State or Federal
Funds)
Private Donations $10,000 $
Foundation Grants $ $
United Campaigns $9000 $ UGN
Other $100,000 $ 1590
Other $ $
TOTAL $ $
Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed
expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your
Project or Program,what are the items you are requesting? (LIMIT 300 WORDS)
We are not directly seeking rental subsidies in this RFP as we work directly with community partners, PHA and
Department of Commerce to support young adults with rental assistance. We also have a strong belief that youth
can and will have a part in their housing cost as they work toward independence. Assistance is based on needs and
incomes while being specifically responsive to each client's needs and abilities. Grant funding will go towards
supporting our Global Lease agreements, facility operations, Case care staff,prevention and intervention peer
counselors and resource navigators.
Additionally, our proposed housing budget helps support mandated housing required utilities: water/sewer,
electricity, garbage removal for the residential living units. Regular maintenance and repairs are also expected and
proposed in the budget to maintain an acceptable standard required for habitability.
In our housing budget, we are also requesting salary and benefits at a livable wage for 2 employees.(1.5 FTE)As
we continue to grow and become a vital resource for the youth and young adults of our community,we want to
ensure we can offer a livable wage for our staff willing to commit themselves to supporting the youth of Jefferson
County. These employees' roles will be to assist in resource navigation, workforce development,case care, housing
outreach, and other support services. As the continued success of our young people grows they become less
dependent on subsidies and are expected to work towards covering their housing expenses.
ATTACHMENT A
Required Insurance Coverages
1. Commercial General Liability.
• Recipient shall maintain commercial general liability coverage on a form acceptable to
Jefferson County Risk Management for bodily injury,personal injury,and property damage, in
an amount not less than two million dollars per occurrence($2,000,000)and an aggregate of
not less than four million dollars($4,000,000), for bodily injury, including death, and property
damage.
• The commercial general liability insurance coverage shall contain no limitations on the scope
of the protection provided and include the following minimum coverage:
o Broad form property damage,with no employee exclusion;
o Person injury liability, including extended bodily injury;
o Broad form contractual/commercial liability, including completed operations and
product liability coverage;
o Premises—operations liability(M&C);
o Independent contractors and subcontractors; and,
o Blanket contractual liability.
• Recipient's commercial general liability policy shall include employer's liability coverage.
• The County and its elected officials,officers and employees shall be named as an additional
insured party under this insurance policy.
2. Automobile Liability.
• Recipient shall maintain business automobile Liability insurance on a form acceptable to
Jefferson County Risk Management with a limit of not less than a combined single limit of
$1,000,000 each occurrence. Coverage shall include owned, hired, and non-owned
automobiles.
3. Workers' Compensation(Industrial Insurance). Recipient shall maintain workers' compensation
insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and
shall provide evidence of coverage to Jefferson County Risk Management, upon request. If the
County incurs any cost to enforce the provisions of this subsection, all costs and fees shall be
recoverable from Recipient.
o Recipient shall provide Workers' Compensation and Employer's Liability on a state
approved policy form providing benefits as required by law with employer's liability limits
no less than$1,000,000 per accident or disease.
o This coverage shall extend to any contractor or subcontractor that does not have their own
workers' compensation and employer's liability insurance.
o Recipient expressly waives by mutual negotiation all immunity and limitations on liability,
with respect to the County, under any industrial insurance act,disability benefit act, or
other employee benefit act of any jurisdiction, which would otherwise be applicable in case
of such claim.
4. General Insurance Requirements.
• Insurance coverage shall be evidenced by one of the following methods:
o Certificate of insurance; or,
o Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
• Any deductibles or self-insured shall be declared to and approved by the County prior to the
approval of this Agreement by the County. At the option of the County, the insurer shall reduce
or eliminate deductibles or self-insured retention,or Recipient shall procure a bond
guaranteeing payment of losses and related investigations, claim administration and defense
expenses.
• Failure of Recipient to take out or maintain any required insurance shall not relieve Recipient
from any liability under this agreement,nor shall the insurance requirements be construed to
conflict with or otherwise limit the obligations concerning indemnification of the County.
• Recipient's insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the parties
that the insurance policies so affected shall protect all the parties and shall be primary coverage
for all losses covered by the above described insurance.
• Insurance companies issuing Recipient's insurance policy or policies shall have no recourse
against the County(including its employees and other agents and agencies) for payment of any
premiums or for assessments under any form of insurance policy.
• All deductibles in Recipient's insurance policies shall be assumed by and be at the sole risk of
Recipient.
• Any judgments for which the County may be liable, in excess of insured amounts required by this
agreement,or any portion thereof,may be withheld from payment due,or to become due,to
Recipient until Recipient shall furnish additional security covering such judgment as may be
determined by the County.
• Any coverage for third party liability claims provided to the County by a"Risk Pool"created
pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy
Recipient shall provide to comply with this Agreement.
• The County may,upon Recipient's failure to comply with all provisions of this Agreement
relating to insurance, withhold payment or compensation that would otherwise be due to
Recipient.
• Recipient shall provide a copy of all insurance policies specified in this Agreement.
• Written notice of cancellation or change in Recipient's insurance required by this Agreement shall
reference the project name and agreement number and shall be mailed to the County at the
following address: Jefferson County Risk Management, P.O. Box 1220,Port Townsend, WA
98368.
• Recipient's liability insurance provisions shall be primary and noncontributory with respect to any
insurance or self-insurance or self-insurance programs covering the County, its elected and
appointed officers,officials, employees and agents.
• Any failure to comply with reporting provisions of the insurance policies shall not affect coverage
provided to the County, its officers,officials, employees or agents.
• Recipient's insurance shall apply separately to each insured against whom claim is made or suit is
brought, except with respect to the limits of the insurer's liability.
• Recipient shall include all subcontractors as insured under its insurance policies or shall furnish
separate certificates and endorsements for each subcontractor. All insurance coverage for
subcontractors shall be subject to all the requirements stated in this Agreement. The insurance
limits mandated for any insurance coverage required by this Agreement are not intended to be an
indication of exposure nor are they limitations on indemnification.
• Recipient shall maintain all required insurance policies in force from the time services commence
until services are completed. Certificates, insurance policies, and endorsements expiring before
completion of services will be promptly replaced.
• Recipient shall place insurance with insurers listed to business in the State of Washington and
having A.M. Best Company ratings of no less than A-,with the exception that excess and
umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need
not be place with insurers or re-insurers licensed in the State of Washington.
• Certificates of insurance as required by this Agreement shall be delivered to the County within
fifteen(15) days of execution of the Agreement. To the extent a certificate lists or refers to any
endorsements solely by name. description or number it shall be the responsibility of Recipient to
obtain and provide to Jefferson County Risk Management a full and complete copy of the texts of
such endorsements.
• The County shall be named as an"additional insured"on all insurance policies required by this
Agreement.
• Recipient shall furnish the County with properly executed certificates of insurance that, at a
minimum, shall include:
o The limits of coverage;
o The project name and agreement number to which it applies;
o The certificate holder as Jefferson County, Washington and its elected officials,officers,
employees and agents with the address of Jefferson County Risk Management,P.O.
Box 1220, Port Townsend,WA 98368; and
o A statement that the insurance policy shall not be cancelled or allowed to expire except
on thirty(30)days prior written notice to the County.