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HomeMy WebLinkAboutCONSENT LTAC Chimacum Market Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Deputy Clerk of the Board DATE: December 22,2025 SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax)Grant Funding; In the amount of$23,819; Jefferson County Farmers Market(Chimacum Farmers Market) STATEMENT OF ISSUE: This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on December 8,2025. FISCAL IMPACT: Jefferson County Farmers Market(Chimacum Farmers Market) $23,819 RECOMMENDATION: Approve and sign the agreement REVIEWED BY: b5b4Z-3 I S— Jo D. Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: JEFFERSON COUNTY FARMERS MARKET Contract No: JCFM26 Contract For: 2026 LODGING TAX Term: 2026 COUNTY DEPARTMENT: COUNTY ADMINISTRATOR Contact Person: ADIEL MCKNIGHT Contact Phone: X 102 Contact email: AFMCKNIGHT@CO.JEFFERSON WA US PROCESS: AMOUNT: 23,819 — Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: 23,819 Competitive Sealed Bid Matching Funds Required: ._ Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund 4 ✓ RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES 0 IAN E IT 5 .080 AND CHAPTER 42.23 RCW. CERTIFIED: ❑ N/A:❑ Si ure Date STEP 2: DEPARTMENT CERTIFIES T E PERSO POSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT EEN D RED,)B ANY FEDERAL, STATE, OR LOCAL CERTIFIED: ❑ N/A: °(i l ? 4., 1 ; • 1t tp ' .9 5 Signa re Date STEP 3: RISK MANAGEMENT REVIEW(will be added electro ica ly through Laserfiche): Electronically approved by Risk Management on 12/17/2025. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/17/2025. County standard LTAC grant language. Hard copy PAO signature provided to Adiel. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6:CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES FOR Jefferson County Farmers Market(Chimacum Farmers Market) This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and Jefferson County Farmers Market("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 601-568-972;and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY,as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS,RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$23,819 for the purposes recommended by the LTAC("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2026 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31, 2026; April 30, 2026; July 31, 2026; October 31, 2026; and January 31, 2027, RECIPIENT shall provide to the COUNTY all of the following, which are more specifically described in Exhibit C: i. A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2026. JEFFERSON COUNTY FARMERS MARKET Page 1 of 47 iii. On or before January 31, 2027 or upon execution of this Agreement, whichever is later,provide to the COUNTY: A billing invoice requesting payment of Hotel- Motel Funding for the 2026 fiscal year. b. For a minimum of six(6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice,provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2027. d. By February 28th of each year provide all of the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. i. Each festival,event, or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by RECIPIENT on each festival, event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year.Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31, 2026, except for the reports required in Section 2, which are due January 31, 2027 and February 28, 2027. 5. ASSIGNMENT A parry's interests in this in this Agreement may not be assigned to any other person. JEFFERSON COUNTY FARMERS MARKET Page 2 of 47 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required,the following insurance: a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and JEFFERSON COUNTY FARMERS MARKET Page 3 of 47 b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative, agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States,the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents.No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW JEFFERSON COUNTY FARMERS MARKET Page 4 of 47 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. 13. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations, or agreements written or oral. 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be enforceable. 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period.. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance; and, (c) indemnification. JEFFERSON COUNTY FARMERS MARKET Page 5 of 47 19. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. SIGNATURES ARE ON THE FOLLOWING PAGE JEFFERSON COUNTY FARMERS MARKET Page 6 of 47 JEFFERSON COUNTY WASHINGTON Jefferson County Farmers Market Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Heidi Eisenhour, Chair Signature By: Name: Greg Brotherton, Commissioner Title: By: Date: Heather Dudley-Nollette, Commissioner SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 0-. / k /'2//io4 Philip C. Hunsucker, e Chief Civil Deputy Prosecuting Attorney JEFFERSON COUNTY FARMERS MARKET Page 7 of 47 EXHIBIT A Itemized List of Tourism Promotion Services Approved in the Final Award 1. Itemized List of Proposed Tourism Promotion Services CtintacLm Farmers Market(CFM:.Promotion Budget LTAC 2026 Promotion Type Funding Source Cost Reach Notes 8,500 readers Leader, Visitor guide 70 000 reach 40,000 PDN Leaoer,PDN,Vsitcr Gwce readers across the Co-promote the Port Townsend anc C--13:Un- Chamber Map LTAC $1,500.00 Pennsula Farmers Markets':CFM; 60 7K annual reach across Instagram and a e ook'nstagra-t LTAC $500.00 Facebook Weekly boosted post ads,May-October 12.000 subscribers, Reaching visitors to the Olympic Pen rsu a 60.000 broonures through distnbuton at visitor ce-ter,local C:ympic Culinary Loop LTAC $435.00 distrbuted regionally lodging,and more 2 000 distributed to local kaoging visitor c+-ter; '7:ack Cards LTAC $1,000.00 2.000 readers and at ow markets 25 000 magaznes d strbuted to 800+ Waterside Magaz.r-e locations in Washington Year-long distribution on WA and BC Femes, Wash mgton.Femes a-: n and British Columbia and along 15 from Seattle to Vancouver in h igh- Vsitor Centers LT-= $1,800.00 reaching 100.000 readers traffic hotel lobbies,airports,and visitor centers 60 7K annual social Aired on sacra/media regionally,shared in our media viewers+4,000 weekly newsletter website and on the Rose Video production LT,:: $3,500.00 Rose Theatre views Theatre screen Seattle Stranger d gtal Digital advertisement or the foot and drink, aovertisng LTAC $2,000.00 1.340.000 readers 'leatures'news and events sects Seattle Tones:g t; $11 per 1 000 impressions r over the course advertiseme LTAC $2000.00 272.727 impressions tithe market season We will exp-ore other advertsing opportunities Other Seattle Area print ana in the greater Seattle area to connect to people dprtal advertisement LTAC $1,000.00 oral ages. Kds'Actvities LTAC 5400.00 -11,000 market shoppers 380 per month for suppl.es fork Os'activtes Live Music Fund LTAC $5,200.00 -11,000 market shopper Live music stipend,$200 per week 26 weeks Staff time'or conducting LTAC customer racking at 325 per hour x 4 hours per week CFM Site Manage- LTA: $2.800.00 -11.000 market shoppers May-October Design of print and digital z+romotons for the Marketing Coordinator Tme LTA: $8,000.00 CFM at a rate of 333.hr Market Administrator a-: 1 hours per week,28 weeks at$40,market Oversight LTA= $1,100.00 oversight+grant reporting Payroll.Tax LT„: 3g70.00 For biteable staff hours at 10f.. Total Request LTAC, $30,005.00 JCFM Gene-_ Operating F,.-cs 'paid wth CFM vendor fees and Staff time'or the coordination leaoersno arc business hostng of the Chrnacum Farmers Market,31 CFM Site Manager sponsorships) $3.120.00 '-11,000 market shoppers 524 per hour x 5 hours per week May-October JCFM General Music Coordinator Stipenc Operating Finds $1,100.00 -11,000 market shoppers Coordinating the CFM music program MarketAdmmistratan and JCFM General 1 hours per week,28 weeks at 540.market Oversight Operating Fields $1,040.00 cversght,rant reporting. Port Townsend Leader pnni advertisement In-knd $2,000.00 6 500 local subscribers Two donated 1.2 page ads 8.500 Leader Port Townsend Leader and subscribers.40,000 PDN Peninsula Daily News(PDN) JCFM Genera readers across the Co-promote our farmers markets throughout the print advertisement Operating Funds $8,000.00 Pennsula season KPTZ-Radio promoton In-kind $1,500.00 12.000 listeners Weekly spot on KPTZ,April-December JEFFERSON COUNTY FARMERS MARKET Page 8 of 47 6.500 subscribers+ Spring and summer pcstcarc distributed to local insert in the Leader and oca JCFM Genera lodging and,visitor Promoting both:Jeferson County Farmers lodging Operating Fords $3.000.00 centers reaching Markets. The v oeo produced w th LTAC gram ends will be shown on the Rose Teatre screen as wei. as a stributed to other local and regional Vdeo Rose Theatre Screen In-kind S2.500.02 -4.000 weevers partners. 15-15 hoots weekly cc-promoting all of the Jeferson County Farmers Markets.Wh:a this position was prrnarry funoed by a USDA grant in 2022-September 202E.this want has ended. LTAC funds we he us ensure that we can JCFM General maintain gwlrty maret promotons during the Marketing Coordinator Time Operating Funds $8.330.00 2025 season. Other CFM Promotion Budget $30,260.00 Total Advertising Budget $55,005.00 JEFFERSON COUNTY FARMERS MARKET Page 9 of 47 EXHIBIT B RECIPIENT'S PROPOSAL JEFFERSON COUNTY FARMERS MARKET Page 10 of 47 Exhibit C Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY Administrator's Office No Later than February 28' of each Year Lodging Tax Reporting Form Organization.receiimg funding to promote fe:m-aL-.special event.and tourrun-related acntiztre-,through toumna-related fact:rne•- onned or spon.ored b1 non-profit organization,or the local jun-Amnon are required to complete the:form for EACH activity 1 a-gam/anon Name: Reportce Spon a Type(Check One): n 501;:'c3 i O 501(c)16t O Loci J.utsdicttom ()otter Etr;:s)- 3 Activity None 4 Activity Tape(Check One): O Event Festival* O Facility' 0 Marketing* 5 Activity Son Date': 6 Activity End Date• 'Total Cost of acm•mm" S S Amount P.ecuested: S Amount Awarded: S IO Ocerail attendance• 13 Number of Artecieei'Mao Stayer Overni tr m Ucla a:tmemoianans• a) Pmectec• a) Projected* b) Actual* b) Arraal• c) Methodology i Check One; Onion Cow* c) Methodology(Check One): O Direct Cormr• C)Induect Coum• QPepresentatne Surrey C;nduect Count* OReptesentaace Survey C)Irfnm+al Sarver* O Structured Eate' °Infornm isteer 0 Structured Esdmite' `,Other iesplam': °Otter:esplamc 11 Number of.neniees Who Traveled 50 Miles or More 14 Number of Anemiees Who Stayed Oeen4.ht m Paid Accmmrodmons• a) ?rowed* a) Protected* bi Arm:* hi Arai* :) Methodo»roz•(Chock Ore` °Dimt Coam• c Methodology(Check Ones: O Direct:cum* ()IndirectCour• nRepresentatieSunn' l�ilndirectCouci' C)Reprs r ectaateSuer Ictonnal Solar- 0 Structures E� li ate• Informal Stover O Structured Estimate* OOttr iesplam;: C Otter'ezplun): 12 Number of Artecdees Who Traveled hoer Another State or Count' 15 Number of Pod t ni•rng Nights* a) Pmxcted• a) Projected* bi Actua' b) Acau;• ) Methodology(Check One) 0 Direct Coat' c) Methodology(Check One): r Duect Come 0 Indirect Cmr• °Representative Survey' lJ Indirect Count• CtPep' ecum'eSurrey' �TrfnrmilSurey" 0 Scanned Emanate' 0:damn Survey' 0;tnrctura:1Ettitrrate• Other£explain;: ()Otte explamc *See Lodging Tax Yearly Reporting Definitionslastrucdont Name of Inch-id-dal Who Prepared Report: Phone=: E-Mail Addis RETURN THIS FORM TO: Jefferson C ounty Ad urnr.ttator':Office 1S20 Jeffer on Street P.O.Box 1220 Port T ara: :end.WA 9S36S teffbocc aco;elfer.on.n3 uz DEADLINE:February :Sth of Each Reporting Year JEFFERSON COUNTY FARMERS MARKET Page 11 of 47 LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey:Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey:Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. JEFFERSON COUNTY FARMERS MARKET Page 12 of 47 JEFFERSON COUNTY FARMERS MARKET Page 13 of 47 EXHIBIT C 1st QUARTER Due by April 30th to afmcknightAco.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County Ist QTR: ORGANIZATION Amount Received Overspent Refund TOTAL l'` Awarded From (+) Required QTR by Jefferson Underspent LTAC Jefferson County (-)of LTAC FUNDS County funds SPENT 2. LTAC funds spent by your organization 1st QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 1st QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. JEFFERSON COUNTY FARMERS MARKET Page 14 of 47 EXHIBIT C 2nd QUARTER Due by July 31st to afmcknightc co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 2"d QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL Amount Received (+) Required 1"QTR 2"d QTR Awarded From Underspent LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS Jefferson County funds SPENT SPENT County 2. LTAC funds spent by your organization 2"d QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 1. LTAC funds balance remaining 2"d QTR: 2. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records. JEFFERSON COUNTY FARMERS MARKET Page 15 of 47 EXHIBIT C 3rd QUARTER Due by October 31"to afmcknightAco jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: l. LTAC Funds received from Jefferson County 3`d QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required 1"QTR 2"d QTR 3`d QTR Awarded From Underspent LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT County 2. LTAC funds spent by your organization 3'd QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 2. LTAC funds balance remaining 3`d QTR: 3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable notice,you shall be able to provide access to Jefferson County or State representatives to audit those records. JEFFERSON COUNTY FARMERS MARKET Page 16 of 47 EXHIBIT C 4th QUARTER Due by January 3151 to afmcknight(a,co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 4th QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3'd TOTAL Amount Received (+) Required Pt QTR 2"d QTR QTR 4th QTR Awarded From Underspent LTAC LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT SPENT County 2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 4th QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. JEFFERSON COUNTY FARMERS MARKET Page 17 of 47 RECEIVED 09/05/25 Page 1 of 30 2026 REQUEST FOR PROPOSAL PACKET LODGING TAX/TOURISM PROMOTION This packet is for the 2026 TOURISM PROMOTION SERVICE PROPOSALS to be funded by the Jefferson County Lodging Tax. Under Jefferson County guidelines, you must be a NON- PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County Lodging Tax. The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed proposals that include all of the requested information and documents, and that are submitted by the deadline: WEDNESDAY, SEPTEMBER 10,2025 by 4:30 P.M. 2026 Proposal Guidelines: Tourism Promotion Activities The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from government agencies and non-profit organizations for tourism promotion to be provided during calendar year 2026 and paid for from the County's lodging tax fund. The Committee will make recommendations to the Jefferson County Commissioners within one month following the proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County Commissioners. • Proposals from government agencies or non-profit organizations are to be for tourism promotion during calendar year 2026. Please refer to Section 1 of this packet for examples of eligible tourism promotion activities for this funding round. • At the time of implementation,tourism related activities within proposals must comply with federal, state, and county laws and requirements, including county Public Health direction. NOTE: Jefferson County may not use public funds in any way that can be construed as a gift to an individual or organization. • Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by LTAC. • To be considered, a fully completed and signed digital application (digital signatures acceptable) must be received at afmcknight@cojefferson.wa.us by the deadline listed above. • All applications must be submitted as a signal digital application in a one PDF file attached to an email. If you need assistance combining multiple documents into a single PDF document, please contact our office. • All documents filed with the County are public records,potentially eligible for release. Jefferson County is committed to the non-discriminatory treatment of all Persons in the employment and delivery of services and resources. JEFFERSON COUNTY FARMERS MARKET Page 18 of 47 RECEIVED 09/05/25 Page 2 of 30 2026 Proposal Checklist for Tourism Promotion Activities Organization Name: Jefferson County Farmers Market Event Name, if different: Chimacum Farmers Market(CFM) Proposed Contract Amount: $ 30,005 501(c)(3) ® (6) ❑ 601-568-972 WA UBI Number: EIN Number: 91-1673794 Proposals should completely address the questions,and all requested supplemental information should be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration,your application must be signed, dated, and include the following items in the listed order. Check each item submitted: ® Signed and Dated Proposal Checklist for Tourism Promotion Activities. ❑ Declaration of capital expenditures and operations, if applicable(Attachment A). N Proof of liability insurance(Attachment B) ® Section 1 - Itemized list of proposed services and estimated costs. ® Section 2 -Proposal Questions. ►-� Section 3 -Proposed 2026 promotion, facility, event or activity budget. ® Section 3 -2025 organizational budget and year-to-date income and expense statement(s). ® Section 3 -List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. ® Section 3 -Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office,to Adiel McKnight @ afmckni2ht a►,co.iefferson.wa.us by WEDNESDAY,SEPTEMBER 10,2025 by 4:30 p.m.(Secure and approved file transfer links are acceptable to accommodate large file sizes if needed.) Documents submitted to the County are public records,potentially eligible for release. JEFFERSON COUNTY FARMERS MARKET Page 19 of 47 RECEIVED 09/05/25 Page 3 of 30 2026 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: WEDNESDAY, SEPTEMBER 10, 2025 AT 4:30 P.M. Electronically to Email Address: afmcknight@co.jefferson.wa.us Please type(10 point or larger)or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name: Jefferson County Farmers Market Organization Address: PO Box 1384, Port Townsend, WA 98368 Contact Name: Amanda Milholland Contact Address: PO Box 1384, Port Townsend, WA 98368 Day Phone: 360-379-9098 Evening or Cell Phone: 360-379-9098 E-Mail Address: info@jcfinarkets.org Facility/Event: (if applicable) Chimacum Farmers Market(CFM) Total Lodging Tax Request: $_30,005.00 Estimated 2026 org. operating budget: (Incl. Lodging Tax funds) $ 55,005 If asking for funds for a specific Dollar Amount event, list other cash funding Vendor Fees $10,000 sources and dollar amounts Business Sponsorships.Revenue supports $16,000 budgeted for this project. Programs and operations of 3 farmers markets $ Note: This section is only due $ for specific event and festival $ funding requests. $ Total Project Revenue Budget: $0 Did your organization receive Lodging Tax Funds from the County in 2025? ® Yes ❑No I understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: Date: 9/4/2025 Print Name and Title: Amanda Milholland, Executive Director JEFFERSON COUNTY FARMERS MARKET Page 20 of 47 RECEIVED 09/05/25 Page 4 of 30 1. Itemized List of Proposed Tourism Promotion Services In the following space or on a separate sheet of paper,please specify each proposed tourism promotion,program,facility, event or activity, including quantities and costs (see examples at bottom of page). Please see attached. Examples of how to list your proposed tourism promotion services or event(Please be as specific AS POSSIBLE about the services,quantities, the tourism market,distribution method,and cost): 10,000 promotional rack cards for 1-5 corridor from Portland to Bellingham,April-June 2018 $1,835 The rack cards will promote an event/hotel/restaurant promotional package. Design and printing $1,250 Distribution by XYZ Company $ 500 5 hours of staff time at$17.00 per hour to write copy,edit and proof the cards......$ 85 1/3 page black and white event promotional advertisement in XYZ Magazine,July 2018 edition....$1,500 XYZ Magazine has 250,000 subscribers in western and northwest states.This 1/3-page ad will be part of a full-page advertisement being coordinated by the VCB.XYZ Magazine will match the value of the advertisement with a feature article on Jefferson County and the event in the same edition. JEFFERSON COUNTY FARMERS MARKET Page 21 of 47 RECEIVED 09/05/25 Page 5 of 30 2. Proposal Questions Please limit your answers to no more than one page for each question. 1. Tell us about your promotion, program, facility,event or activity and why you think it will increase tourists traveling to and staying in Jefferson County. Include a general description of the promotion, program, facility, event or activity including its purpose, history, etc. Thank you, LTAC board members, for your support of the Chimacum Farmers Market (CFM). With your continued investment in promotion, we are growing our vendor, tourist, and local shopper base for a more sustainable rural farmers market and local economy. Your investments in regional promotions, live music, staff time to promote and lead our markets, as well as for kids' activities, are critical to the success of the CFM. Please join us in 2026 as a CFM partner. The 501 (c) 3 non-profit Jefferson County Farmers Markets (JCFM) operates the Port Townsend Farmers Market (PTFM)and the CFM, with a mission to support local farmers and artisans with vibrant marketplaces that cultivate community and provide access to healthy food for all.JCFM has a successful 33-year track record of operating vibrant farmers markets in Jefferson County. We support small business success and local economic growth through our marketplaces by directly connecting makers and growers with our community and visitors alike. Our farmers markets serve more than 100 small farms, food, and art businesses this year, providing affordable commerce and community gathering space. The CFM operates on Sundays from 10am to 2pm, May through October. The Market will celebrate 18 years of operation in 2026. Founded by the Chimacum Grange in 2008, the CFM has made a home for itself in the grass next to the Chimacum Corner Farmstand since 2010. JCFM took over the operation of the CFM in 2010 to support its growth. More than 40 farm, food, and art vendors participate in the CFM this year, offering fresh, locally grown, and artisan foods, as well as high-quality arts and crafts. We strive to ensure that people from all economic backgrounds can access fresh, local food by providing matching funds to stretch the buying power of shoppers using federal food assistance programs, such as the Supplemental Nutrition Assistance Program (SNAP/EBT), and Women, Infants, and Children and Senior Farmers Market Nutrition Assistance Programs. JCFM creates a vibrant community space that brings visitors and locals back for more. Live music, kids' activities, product quality and diversity make our farmers market stand out. Our farmers markets help establish Jefferson County as an agricultural, food, and arts destination, attracting about 70,000 shoppers annually between our two locations. On its own, the CFM generates over 10,000 annual visitors, as many as half of them from outside Jefferson County. 2. If this is a continuing or reoccurring promotion, program, facility or event,describe your organization's prior activities. If applicable, how is it different than in the past? JEFFERSON COUNTY FARMERS MARKET Page 22 of 47 RECEIVED 09/05/25 Page 6 of 30 We have been building the CFM over the past 18 years from a struggling farmers market into a regional gem. While the market remains small in size, it has grown significantly over the last few years, in part thanks to LTAC support. In 2025, we have a rotation of 40 farm, food, and arts businesses participating in the market, as well as 19 community nonprofits. This is the largest number of participating businesses the market has ever had. Vendor growth is a testament to the fact that local entrepreneurs view the market as a viable place to establish and grow their businesses. This year, at the request of our vendors, we extended the market season, opening in May rather than June. We are seeing similar attendance numbers to last year, in the 350-600 weekly attendance. With an extra month of markets this season, we anticipate reaching close to 11,000 CFM visitors this year. Ultimately, the CFM both draws visitors to our community and makes Jefferson County a vibrant place to live for local entrepreneurs. Marketing Budget change for 2026: As we head into the 2026 season, we face a significant change in our market promotion budget. Over the last three years, we professionalized our marketing with support from a United States Department of Agriculture Farmers Market Promotion Program grant. This grant ends in September of 2025, leaving a gap in our budget for advertising and staff time to promote our farmers markets. You will see that we have included more staff time in our 2026 LTAC budget to ensure we can continue creating professional-quality promotions for our market. In part with LTAC support, we will maintain a part-time marketing coordinator position promoting our farmers markets and vendor businesses regionally. 3. How does your promotion, program, facility or event support one of the Highest Priorities or Additional Considerations listed below under"Other Criteria" (see page 9)? While not a facility itself, the CFM creates community space where locals and visitors alike gather, connect, and thrive. The CFM is like the town square for the Chimacum community and regional visitors. It creates a place where people of all backgrounds access food, arts, free live music, and connection. As is true for public infrastructure, community investment is necessary to maintain a strong market. As a nonprofit-led market, the CFM charges low vendor fees that support small businesses in entering the marketplace, connecting to shoppers, and adding to the vibrancy and resilience of our local economy. LTAC grant support helps offset the staff time, live music, and kids' activities that attract the community to our rural market. In addition to supporting market operations and events, LTAC funds will be used to promote the CFM locally and regionally. We will utilize grant dollars to enhance our social media presence, print rack cards for distribution to local lodging establishments, advertise in the Seattle area to attract regional visitors, and create a locally produced video for social media, our website, regional partners, and our local movie theaters,The Rose and Starlight Room. We see the impact of these strategies weekly when we meet visitors to the market from all over Washington State, as well as locals who are finding the market for the first time. JEFFERSON COUNTY FARMERS MARKET Page 23 of 47 RECEIVED 09/05/25 Page 7 of 30 4. Describe how you intend to market/promote your promotion, program, facility, event or activity to potential tourists who reside outside Jefferson County or traveling more than 50 miles. a. If an event, the date of the event: b. The timeline for the tourism promotion activity you are proposing (e.g. May through July, 226). c. Target Audience d. Promotion methods you intend to use to reach the target audience. e. Describe how you will promote overnight stays at Jefferson County lodging establishments. f. If you intend to collaborate with another agency or non-profit to provide these services, please state the name of the organization and describe the nature of the collaboration: The CFM operates on Sundays, May through October, from 10am to 2pm. Our target audience includes local and regional visitors of all ages and socio-economic backgrounds. We promote our markets using a variety of methods from banners and A-frame signs along the road to print and digital advertisements. We use boosted social media posts on Facebook and Instagram, and short, catchy videos, a weekly newsletter, digital advertisement in the Seattle area through publications such as the Seattle Times, Stranger, and Seattle Gay News, and print advertisement in the Waterside Magazine distributed through the Washington and British Columbia ferries. We also utilize print advertisements in the Peninsula Daily News and Leader visitor guides, as well as promotional postcards distributed through local lodging. We promote overnight stays with catchy messages and beautiful storytelling photos. Our advertising messages promote Jefferson County as an agricultural, artisan food, and arts destination with taglines including"Explore the flavors of Jefferson County," "40+ Farm, Artisan Food and Arts Vendors," and "Taste the Season." We include information about our food access programs, product selection, and live music and activities to show the diversity of the Market's offerings and the inclusivity of the CFM for people of all ages and socio-economic backgrounds. We pair advertising messages with stunning images taken by local professional photographers that tell the story of the CFM and our agricultural, artisan food, and arts community. We co-promote our CFM along with our flagship market, the PTFM. The PTFM is better known and well respected statewide as an exceptional small-town market. With better name recognition, the CFM benefits from being co-promoted with the PTFM.This copromotion also often allows us to pair Port Townsend and Jefferson County Lodging Tax dollars to expand the reach and frequency of our marketing efforts. 5. How will you measure the effectiveness of your promotion, program, facility, event or activity? a. Also,describe how you will document and report to the County the economic impact from your promotion, program, facility,event or activity. (State law requires the County to report annually to the State Department of Community Development and Economic Trade about the number of lodging stays and JEFFERSON COUNTY FARMERS MARKET Page 24 of 47 RECEIVED 09/05/25 Page 8 of 30 economic benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.) We use metrics provided by our digital advertisement to estimate our reach as well as subscription numbers and copies distributed to estimate our print advertisement reach. Through digital advertisements with the Seattle Times and Stranger, we reach about 1,612,727 readers. We plan to continue advertising with the Waterside Magazine, which is distributed on ferries across Washington and British Columbia, as well as at visitor centers and airports. The Waterside reaches an audience of about 100,000 people. Our social media posts featuring videos have the highest engagement of all our posts. As a bonus, we share videos with regional partners such as the Olympic Culinary Loop, the State of Washington Tourism, and the Washington State Farmers Market Association. We also utilize in- kind sponsorship from the Rose Theatre to showcase our videos locally on the big screen for moviegoers.Through these methods, we have reached 30,000 viewers, and thousands more see our videos thanks to partner sharing. JCFM strives to create a repeat shopper base through vibrant farmers markets. Curating a great shopping experience brings locals and tourists back for more. Your support to host weekly live music and monthly kids' activities helps us build both a destination market for travelers to our area and a beloved local's market that our vendors can count on for weekly sales. During the 2026 season, we will use tracking methods that have been effective for our markets. JCFM uses a combination of shopper surveys, customer counts, and sales tracking to measure attendance and the Market's economic impact. On Sundays, we count every single shopper who enters the market. There is one primary entry point for the CFM that is visible from the Market Information Booth.This allows us to track every shopper entering the market using a hand tally counter. Through a monthly dot survey, we track where shoppers come from and what brings them to the market. Shoppers answer a five-question survey using dot stickers to vote on their answers from a series of possible answers written on flip chart paper. We ask questions, including where shoppers live, their primary reason for visiting the market, how much they plan to spend at the market, and if they are staying at local lodging. During the 2025 season, this survey reveals that nearly half of CFM visitors originate from outside Jefferson County, including areas on the Olympic Peninsula and even international locations. A total of nearly 20%of CFM shoppers reported staying at local lodging or camping. Market vendors report their sales information to JCFM weekly. We use this information to monitor the success of the CFM as a sales venue for small businesses, as well as the Market's economic impact on these businesses. We will report the CFM sales, attendance, and visitor survey data annually to the Jefferson County LTAC committee through our final grant report. Through our LTAC-sponsored advertising, we reach approximately 2.5K viewers in Washington and British Columbia, as well as visitors to the state. We review the viewer/reader metrics of JEFFERSON COUNTY FARMERS MARKET Page 25 of 47 RECEIVED 09/05/25 Page 9 of 30 the publications we advertise in annually to help us choose how to maximize the impact of our marketing dollars. 6. What economic impact can we expect in Jefferson County from your proposed promotion, program, facility, event or activity? a. Actual or estimated number of tourists at your event/facility last year(2025): b. Estimated number of tourists who will attend your event/facility this year(2026): c. Projected economic impact in Jefferson County from your event/facility (e.g. number of tourists who will stay overnight in Jefferson County-based lodging establishments; economic impact for Jefferson County restaurants, community facilities, amenities, events, and businesses). While the CFM operates through October of this year, we can provide an attendance estimate based on the season to date. By averaging our attendance and multiplying it by our 26 CFM dates this year, we estimate serving approximately 11,000 shoppers in 2025. Approximately 50%of our shoppers live more than 50 miles away. That is about 5,500 shoppers from 50+ miles visiting the CFM annually. We anticipate similar CFM attendance next year. With approximately 20%of these shoppers (1,100 people) staying at local lodging, we estimate that the economic benefit of the CFM to lodging establishments amounts to at least $220,000, that is, $200 per CFM shopper/lodging guest this season. We estimate that the CFM will have a similar economic benefit for county lodging establishments in 2026. It is also essential to note the impact of the CFM on participating businesses. Last year, CFM businesses generated $202,000 in direct sales to market shoppers. This year, with a month extension to the CFM season, we anticipate seeing vendor sales reach $240,000. This revenue supports local jobs and small businesses, while also benefiting our broader local economy. According to the American Independent Business Alliance, each dollar spent at a local business has a ripple effect that recirculates through the local economy 2-4 times. If you apply that effect to small business revenue generated at the CFM, the real economic impact is more like $480K-$960K in local economic activity. 7. Describe your organization's area of expertise. Do you provide a unique service? We are experts in hosting farmers markets, live music, and events that unite our community, support our local economy, and incubate local small businesses.JCFM is well-connected in our community and has strong partnerships with our vendors, shoppers, local businesses, and nonprofit organizations. Collaboration is one of our superpowers. We partner with local professional photographers and videographers who provide high-quality photos and videos. We interview our vendors and share their stories in our newsletter and the Leader. Local photographers and videographers capture the feel of our markets with beautiful images taken at market throughout the season and on participating farms. Our videos are playful and fresh. See the video we created this JEFFERSON COUNTY FARMERS MARKET Page 26 of 47 RECEIVED 09/05/25 Page 10 of 30 season with LTAC support here. Our storytelling, bright and authentic photos, and videos make our marketing stand out. Our community farmers markets provide a unique and highly sought-after opportunity for direct human connection to our food, arts, and culture.They create spaces for community to gather and develop meaningful relationships with our neighbors, both having a social and economic benefit. While we create markets where our community thrives, we also attract visitors to Jefferson County and generate stays at local lodging. With your support we will continue building the CFM for our community and tourists alike. Thank you for considering our proposal. Please contact me if you have any questions, Amanda Millholland,JCFM Executive Director, info@jcfmarkets.org, 360-379-9098. 3. Background Information about Your Organization Attach the following items to your proposal in the order listed: (Note: To be considered by the Committee, all of the listed information must be included with your proposal.) Attachments: • Projected 2026 promotion,program, facility,event or activity budget including income and expenses. (Please note: if an LTAC award is granted at a different than requested,you will be asked to submit a revised budget prior to contract approval.) • 2025 Budget and Actual income and expenses year to date statement(s)(for example, Profit & Loss and Balance Sheets). • List of names and addresses of the organization's Board of Directors as of the date the proposal is filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the event(either volunteer or paid), list that individual's name,address and phone number. • If you desire, you may provide samples of promotional and/or design materials such as brochures, artist renderings, graphics, etc. (recommended 1-10 samples.) Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals by checking the Washington Secretary of State's on-line corporation records. JEFFERSON COUNTY FARMERS MARKET Page 27 of 47 RECEIVED 09/05/25 Page 11 of 30 2026 LTAC Opportunity Information 1. Jefferson County's Proposal Process - The Jefferson County LTAC solicits service proposals each year. The proposal form is attached, posted on the County's website, www.co.jefferson.wa.us and may also be requested by calling the Jefferson County Commissioner's Office at the Courthouse, (360) 385-9102. This year,the Committee will review proposals on September 30,2025 from 10:30 a.m.to 4:30 p.m.Applicants are asked to attend the September 30,2025 meeting beginning at 10:30 a.m.The County will provide meeting information for all complete applications. At that meeting, each proposing agency will answer questions from the Committee regarding their proposal. The Lodging Tax Advisory Committee will make a recommendation to the Board of County Commissioners regarding which proposals to fund, and at what funding levels within available revenues. The review of the LTAC recommendations and final decision about how to use the lodging tax monies is made by the County Commissioners. Each agency will be notified of the status of their proposal.Contracts are prepared by the County and sent to agencies. 2. Available Funding for 2026 Organizations submitting proposals should be aware that a total of approximately $900,000 in lodging tax awards will be available for allocation to eligible tourism promotion activities through this RFP. This amount also includes $5,280 in staff administrative costs to manage the grants and to process invoices,and$10,000 contingency fund for Olympic Peninsula Gateway Visitor Center. County Ordinance 09-1207-98 provides for distribution of Lodging Tax as follows: • The lodging tax funds are to be used for targeted and/or regional promotion,the operation and maintenance of organizations operating tourist related facilities and their costs for local promotional activities. • Not more than 25%for the development of tourism related facilities. 3.Definitions By state law, lodging tax funds may only be used for tourism promotion and the acquisition and/or operation, including maintenance, of tourism-related facilities. The following definitions are copied verbatim from RCW 67.28.080.Note: State law changed in 2007 to include"operation"of tourism events in the definition of"tourism promotion." "Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging, meals,tours, gifts, or souvenirs. JEFFERSON COUNTY FARMERS MARKET Page 28 of 47 RECEIVED 09/05/25 Page 12 of 30 "Tourist" means a person who travels from a place of residence to a different town, city, county, state, or country, for purposes of business, pleasure, recreation, education, arts, heritage,or culture. "Tourism promotion" means activities,operations,and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of special events and festivals designed to attract tourists. "Tourism-related means real or tangible personal property with a usable life of three or more facility" years, or constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit organization described under section 501(c)(3)of the federal internal revenue code of 1986, as amended; or(iii) owned by a nonprofit organization described under section 501(c)(6)of the federal internal revenue code of 1986,as amended,a business organization, destination marketing organization, main street organization, lodging association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate tourist activities. 4. Proposal Evaluation Criteria Jefferson County Policy Statement for Use of the Lodging Tax Jefferson County's Lodging Tax Fund will be the primary source of county funding for activities, operations, and expenditures designed to increase tourism. The County does not make any multi- year commitments with Lodging Tax funds. However, service providers are not limited or prohibited from making repeat annual requests of the same nature.The County intends to maintain a reserve in the Fund, and will assess on an annual basis how much of the Fund to appropriate in a given year. The Jefferson County Commissioners have created a Lodging Tax Advisory Committee to conduct an annual process to solicit and recommend Lodging Tax funded services for the County Commissioners consideration. Jefferson County will only consider proposals for use of the Lodging Tax from public and non-profit agencies. The Fund will ONLY be used for the following purposes: 1. The promotion of emerging or on-going tourism events, facilities, and activities by government or non-profit agencies so as to attract and draw tourists to unincorporated Jefferson County from outside Jefferson County. 2. Operation of a tourism promotion agency(such as a visitor and convention bureau); 3. The marketing of special events and festivals designed to attract tourists to unincorporated Jefferson County from outside Jefferson County. JEFFERSON COUNTY FARMERS MARKET Page 29 of 47 RECEIVED 09/05/25 Page 13 of 30 4. Capital and/or operating costs for tourism facilities owned by a public entity or a non-profit organization as defined in State law RCW 67.28.080.1(7)—Tourism Related Facility. 5. Administrative costs to support tourism events, facilities and activities. Other Criteria HIGHEST PRIORITIES will be given to tourism activities that reflect those defined by the Jefferson County Board of County Commissioners per the memo "BoCC priorities for 2025 LTAC RFP"dated October 14, 2024: 1. Destination development, such as supporting a Public Facilities District to build a pool, public campground improvements, and developing the Gateway VIC are examples of the allowed use listed in RCW 67.28.1816 and represent our county's top priority after an extended period of de-emphasizing this type of investment. 2. "The marketing and operations of special events and festivals designed to attract tourists,"as listed in the RCW is our second priority, continuing years of investment in event marketing. 3. Destination marketing, often called "Tourism Marketing" is our lowest priority for 2025 Lodging tax funding. ADDITIONAL CONSIDERATIONS: • Promote Jefferson County and/or events, activities, and places in the County to potential tourists from outside Jefferson County. • Have demonstrated potential or high potential from the Committee's perspective to result in overnight stays by tourists in lodging establishments within the unincorporated areas Jefferson County. • Have demonstrated potential or high potential from the Committee's perspective to result in documented economic benefit to Jefferson County. • Have a demonstrated history of success in Jefferson County, or are proposed by a group with a demonstrated history or high potential of success with similar activities. • Minimize duplication of services where appropriate and encourage cooperative marketing and/or includes an element of cooperation or partnership. • Provide, maintain, operate, or enhance County-owned tourism facilities or infrastructure. JEFFERSON COUNTY FARMERS MARKET Page 30 of 47 RECEIVED 09/05/25 Page 14 of 30 RESPONSIBILITIES: • On or before April 30,2026(Q1);July 31,2026(Q2);October 31,2026(Q3);and January 31, 2027(Q4), provide to the COUNTY: • A quarterly report of the use, services, programs and activities of organization for the quarter under this Agreement; • A quarterly financial statement detailing revenues, expenses and cash balances for the quarter;and for the final quarter report,the financial statement shall also include a detailed year to date financial statement . 1. Upon execution of this agreement, provide to the COUNTY: • A billing invoice requesting payment of Hotel-Motel Funding. 2. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State representatives to audit those records. 3. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County Hotel/Motel Fund. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31,2027. 4. By February 28th of each year provide the following information by reference for the previous year. a. Each festival,event, or tourism facility owned and/or operated by organization. b. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by organization on each festival, event or tourism facility. c. Estimated number of tourists served at each festival, event or tourism facility. d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 5. Scheduled Site Visits may be conducted as part of the evaluation process at the Committee's discretion. JEFFERSON COUNTY FARMERS MARKET Page 31 of 47 RECEIVED 09/05/25 Page 15 of 30 LODGING TAX ADVISORY COMMITTEE REVIEW CONSIDERATIONS In developing its recommendations,the Committee considers: • The estimated amount of lodging tax receipts for the coming year provided by the County Administrator's Office. • Operational adaptations or pivots that ensure future organizational success of tourism related activities and promotion. • Thoroughness and completeness of the proposal. • The relationship of proposed services to the areas of high priority identified by the Committee. • Percent of the proposal request to the event/facility promotions budget and overall revenues. • Percent of increase over prior year Jefferson County Lodging Tax funded proposal if any. • Projected economic impact within the unincorporated Jefferson County, in particular projected overnight stays to be generated in lodging establishments in the unincorporated areas of Jefferson County. • Requirements in State law for use of the tax, and the definitions in State RCW 67.28.080 for"tourism,""tourist,""tourism promotion,"and"tourism-related facility." • The applicant's history of promotion success, reporting history and financial stability. • Committee member general knowledge of the community and tourism-related activities. NOT CONSIDERED are requests for: • Services to be provided beyond calendar year 2026. • Proposals from for-profit businesses (however, a government or nonprofit agency contracting with the County may itself contract with for-profit businesses as third-party vendors). • Promotional activities that reach a target audience solely traveling from less than a 50-mile radius. NOTE: 1. On February 2, 2006, the State of Washington Attorney General's Office issued Opinion #AGO 2006#4, which clarifies that a municipality may NOT provide advance payment to private organizations for tourism promotion.Payment must occur after the services have been performed and documentation in keeping with the contract is submitted to the County. 2. The County may not pay for donated or volunteer services or pay more than the actual cost incurred by the contracting agency to provide the service. JEFFERSON COUNTY FARMERS MARKET Page 32 of 47 RECEIVED 09/05/25 Page 16 of 30 5. Background Information Jefferson County's Lodging Tax The Lodging Tax is an excise(sales)tax authorized by State law in RCW 67.28,Public Stadium, Convention, Arts and Tourism Facilities. In 1998,the State Legislature amended Chapter 67.28 of the Revised Code of Washington(RCW) to allow local governments to assess an additional 2%tax on lodging for tourism promotion and/or tourism-related facilities (sometimes referred to as "the new 2%"). In April 1999, the County Commission,by Ordinance, increased the County's Lodging Tax from a 2%to a 4%tax as allowed by RCW 67.28. Jefferson County's Lodging Tax Advisory Committee Per RCW 67.28.1817, the State requires that local governments collecting the Lodging Tax establish a Lodging Tax Advisory Committee consisting of at least five(5) members: The Chair —a member of the County Commission or their designee 2 members—representing the lodging industry 2 members—representing activities authorized to be funded by said tax The Committee's role is advisory in nature, with the Committee's purpose being to advise the County Commissioners. The Committee must select the candidates from amongst the applicants applying for use of revenues and provide a list of such candidates and recommended amounts of funding to the County Commissioners for final determination. In 1998,the Jefferson County Commissioners created such a Committee,and asked the Committee to establish an annual process to solicit and review proposals for tourism services eligible for lodging tax funding. Committee members are appointed by the County Commissioners as part of the County's regular advisory committee appointment process. For additional information,contact: County Administrator's Office Jefferson County Courthouse 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Ph: 360-385-9102 e-mail: afmcknight@cojefferson.wa.us - END - JEFFERSON COUNTY FARMERS MARKET Page 33 of 47 RECEIVED 09/05/25 Page 17 of 30 ATTACHMENT A Declaration of Capital Expenditures and Operations 1. The total amount of my request for LTAC funding is: $_30,005 2.Of the total listed in Paragraph 1, above: a. The amount requested for capital expenditures is: $_0 b. The requested capital expenditures are for: 3.Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $_16,270 b. The requested operations expenditures are for: Music and kids' activities, staff time for tracking shopper counts and dot surveys,project administration and oversite. I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. Signed on this 4 day of September, 2025 (date)(month) (year) at Port Townsend, WA (city or other location, and state or country) Amanda Milholland (Printed Name) zii,11A-'-- (Signature) JEFFERSON COUNTY FARMERS MARKET Page 34 of 47 RECEIVED 09/05/25 Page 18 of 30 ATTACHMENT B Insurance Certificate JEFFERSON COUNTY FARMERS MARKET Page 35 of 47 RECEIVED 09/05/25 Page 19 of 30 1. Itemized List of Proposed Tourism Promotion Services Chimacum Farmers Market(CFM) Promotion Budget LTAC 2026 Promotion Type Funding Source Cost Reach Notes 6,500 readers Leader, Visitor guide 70,000 reach,40,000 PDN Leader.PDN.Visitor Guide. readers across the Co-promote the Port Townsend and Chimacum Chamber Map LTAC $1.500.00 Peninsula Farmers Markets(CFM) 60.7K annual reach across Instagram and Facebook/Instagram LTAC $500.00 Facebook Weekly boosted post ads,May-October 12.000 subscribers, Reaching visitors to the Olympic Peninsula 60.000 brochures through distribution at visitor center.local Olympic Culinary Loop LTAC $435.00 distributed regionally lodging,and more 2,000 distributed to local lodging.visitor centers Rack Cards LTAC $1,000.00 2,000 readers and at our markets 25.000 magazines distributed to 600+ Waterside Magazine on locations in Washington Year-long distribution on WA and BC Ferries, Washington Ferries and in and British Columbia and along I-5 from Seattle to Vancouver in high- Visitor Centers LTAC $1,800.00 reaching 100,000 readers traffic hotel lobbies,airports,and visitor centers 60.7K annual social Aired on social media regionally,shared in our media viewers+4,000 weekly newsletter.website and on the Rose Video production LTAC $3.500.00 Rose Theatre views Theatre screen Seattle Stranger digital Digital advertisement in the food and drink, advertising LTAC $2,000.00 1.340,000 readers features/news and events sections Seattle Times digital $11 per 1,000 impressions run over the course advertisement LTAC $2.000.00 272,727 impressions of the market season We will explore other advertising opportunities Other Seattle Area print and in the greater Seattle area to connect to people digital advertisement LTAC $1.000.00 of all ages. Kids'Activities LTAC $400.00 -11,000 market shoppers $80 per month for supplies for kids'activities Live Music Fund LTAC $5.200.00 -11,000 market shopper Live music stipend.$200 per week.26 weeks Staff time for conducting LTAC customer tracking at$25 per hour x 4 hours per week CFM Site Manager LTAC $2.600.00 -11,000 market shoppers May-October Design of print and digital promotions for the Marketing Coordinator Time LTAC $6,000.00 CFM at a rate of$33/hr Market Administration and 1 hours per week.26 weeks at$40. market Oversight LTAC $1.100.00 oversight+grant reporting Payroll Tax LTAC $970.00 For billable staff hours at 10% Total Request LTAC $30,005.00 JCFM General Operating Funds (paid with CFM vendor fees and Staff time for the coordination,leadership and business hosting of the Chimacum Farmers Market.at CFM Site Manager sponsorships) $3.120.00 -11.000 market shoppers $24 per hour x 5 hours per week May-October JCFM General Music Coordinator Stipend Operating Funds $1.100.00 -11.000 market shoppers Coordinating the CFM music program Market Administration and JCFM General 1 hours per week,26 weeks at$40.market Oversight Operating Funds $1.040.00 oversight,grant reporting. Port Townsend Leader print advertisement In-kind $2 000.00 6.500 local subscribers Two donated 1/2 page ads 6,500 Leader Port Townsend Leader and subscribers.40,000 PDN Peninsula Daily News(PDN) JCFM General readers across the Co-promote our farmers markets throughout the print advertisement Operating Funds $8.000.00 Peninsula season KPTZ-Radio promotion In-kind $1,500.00 12.000 listeners Weekly spot on KPTZ.April-December JEFFERSON COUNTY FARMERS MARKET Page 36 of 47 RECEIVED 09/05/25 Page 20 of 30 6,500 subscribers+ Spring and summer postcard distributed to local insert in the Leader and local JCFM General lodging and visitor Promoting both Jefferson County Farmers lodging Operating Funds $3.000.00 centers reaching Markets. The video produced with LTAC grant funds will be shown on the Rose Theatre screen as well as distributed to other local and regional Video Rose Theatre Screen In-kind $2,500.00 —4,000 viewers partners. 15-18 hours weekly co-promoting all of the Jefferson County Farmers Markets.While this position was primarily funded by a USDA grant in 2022-September 2025,this grant has ended. LTAC funds will help us ensure that we can JCFM General maintain quality maret promotions during the Marketing Coordinator Time Operating Funds $8.000.00 2026 season. Other CFM Promotion Budget $30,260.00 Total Advertising Budget $55,005.00 JEFFERSON COUNTY FARMERS MARKET Page 37 of 47 CHIMACUM FARMERS MARKET Fresh Fabul • .,. • a�• Season Opening , +' �>Celebration fini * `•MARKETS :,_,Ni_,,,,i„iiii., •�7► - :Ty .-`• }_._ .•••EARMERS` •$a� , t •� 1* v MARKETS c , Y... . •. r O q "From field to market ie minutes!" - i • . l� y � CHIMACUM FARMERS MARKET • PORT TOWNSEND -i0 .. FARMERS MARKET _ 650 R + Q I SAT 9-2•WED 3-6 Season Opening __, %� is „ ,, a Celebrat.on ,y ,. f ' �' •..., SUNDAY,MAY 4 Z- s Ld,'e* e i. 1 . . ' , ,iir ? ' •vendors seasonal produce•fish mushrooms•sushi.bakery•art.live music - -13-. r• �iARMFRS / ^ MARKETS `from field to market in minutes!' ///"��� /• 'o-•m • CHIMACUM CHIMACUM FARMERS MARKET 'q = 1 FARMERS MARKET s; 4n !' Golfir ' ' 1122fiyolypr eason Opening SJN ip-2 /-' �� l! "From field to market in minutes!" s 14kiiiti f (Seattle Times, Digital Ad Set, Run-of-site ) CHIMACUM t FARMERS ,, WIC& vas MARKET � � - SENIOR Math _ WELCOMENEPE Season Dollar-for-dollar �-•� l].{ •efmark,1,erg 11111111111111..SNAP Makk up to f25 Opening ` Seattle Gay News, Print Ad, Pride Edition -;Taste tie Peninsula .K Parr Ta•"sr•1•Karam Y.reet•CE6.♦e.• �� Escape tie city... "From field to market in urinates!" (,, este the Peninsula Y�, �� ' , PORT TOWNSEND CHIMACUM ` FARMERS c,. o•SA I •FARMERS fi .. wj� \ �tl MARKETS MARKETS ! \ tAi ` `. r Plan your rr >> Port Townsend ` itlF. � Chimaeum r e.OF ESca a the 6t .. ® r • I� MARKETS ` p y -Taste file Peninsula � your trip 41114 Seattle Stranger, Digital Ad Set, Run-of-site Taste the Peninsula *. ••FARMERS Taste ,,, : FARMERS MARKETS �r MARKETS flue Peninsula - : T ,. •. . - — PORT TOWNSEND Mill-seer'' _ - \ FARMERS MARKET ...AZT,t' i'<:-t ,, t - WIC& ,r�s•'!`". _ j r7 •�ti• - r {�F '.: S. o 650 Tyler Se ` 11P- SENIOR - , r<- • , ��{d - �F, NEEC3 HERE! 1� ° ,►--41 #r,t, '�. CHIMACUM o� • 4 d• � + + -.4 FARMERS MARKET ,, , d .. _ �'. `tr ; ..-. .' \ ^T`1� r�(b� i. 9122 udy Dr ,. '- � � - y ' Y 5ii�" ,1' it„... SUN 1D2 .4. / , „ ' 7� •'r.yf\ '' •` ' Ta., -v .�... r'� on� , A '��P`LO YEAuMe �F ! , • o" -cos ,, • 4r,}Yf • sof i s� 2 , e +" i oti r'•s WIC � s 1 , t#r` SENIOR ir j•-^ +`y< j% y jefmarkets.orq PORT TOWNSEND CHIMACUM )'. .a• p • FARMERS MARKET FARMERS MARKET t,t a A i...41144 $O+vendors•seasc.t'. ornuaec t'is'.•I•.al;rd rau.af 2Oa1S•iga C.ycuds•art•live manic•kids'activities SAT 9-2 • WED 3-6 ;UN 10-2 (Waterside Magazine, Print Ad) Seattle Stranger, Print Ad, City Guide Edition , W J a'i.ti ...v- 1 CMI Alp PORT TOWNSEND FARMERS MARKET •}F.! • FA ER Opening DaySEASON OPENING! 7 ? •• ` .•i iii,, .t ' '4- p g 41< se�►soN Facebook Events , Au �, UN AA rip ,!` •, iJ_ e • , . F yt �F i it 10- r I • 1 Sat q-2 `s •-[, t AprilStM, 5 4 — Sunday,May 4 2025 at IOAM-2PM MOM 6 Chimacum Farmers Market Opening Celebration 2 -t,—.kern or!e1 Felmstand — About Discussion About Discussion 1 4 .•V Details Details About DI! ar 1.2K people responded 2025 About D�, ,& 460 people responded 2025 Event by Jefferson County Fanners Markets L vent by Jefferson County Farmers Markets- Details Details Farmstand About Aboutj 863 people responded i 311 people resp onded cnnM um20242024 I. Event by Jefferson County Farmers Market - Event by Jefferson County Farmers Markets Details Details -. 2,2 people respaneee 2023 023 Si 150 people responded 2023 023 Cherucum Event by Jefferson County Farme • Event by Jefferson County Farmers' Overview views• Reach• Interactions• Link clicks Overview _•e .. 1,328 1,794 29 30 Views Interactions• Watch tune 806 483 38 3,390 2,559 17 36m 35s lnAa�an _ Jefferson County Farmers Markets ... ®This post received more view Hotly Hester•May el '``..• ••, laffeelarmersmartets Views •Senior Farmers Market Nutrition Program(SFMNPI Views• 806 -Now Accepting Applications!! 3,390 . 1,328 A see more Vendor Spotlight: , ' Total Followers Torat Three Strands ylivi. ,, 2K Handwovens if.r trot., d t 15., - 11 '> { p largi 000 • R , Organic SENIOR A ewsletter Post SFMNP Promo Post • - WEtCOMEHEQEI Vendor Spotlight Story Reel '' 0QV R n .' Jefferson County Farmers r A t e Markets .`. *o Published by Holly Hester 0 April 4 t 1 v ill Maya Norrocks `k11, New Vendor:Fastbreaker a ✓ yay!Gluten nee raffles t OJ Fastbreaker is a new food vendor that will be at 0 Amy Pelona A s, the Saturday and Wednesday PTFM throughout 0000000p The bruschetta waffle sounds divine!Can't wait knre OJ �e the season,and the Chimacum Farmers Market ._ „ On select dates. Judith Lundgren r �/4e That sounds amazing'Cant wain / litilr� t 1 i r i � lye O y , ,yi , '. , Owners Anderson and Cidney will offer old- . :t 1 Judy Gammon t fashioned yeasted Belgian waffles and gluten- •-- t ' free Buckwheat waffles.To top things off,their • waffles feature an array of fresh fruits, - -' caramelized apples,compotes,and bright, ��� �,I "\ I fruity sauces.They've also got some exciting % J3)%S�� . t • new takes,like the brusch...See more 41)144 e Edit Boost post e t I', RS MA' Uke O Page 39 of`37 ew Vendor Post 00 to• 0 Tina Mae good!!!, RECEIVED 0v116/7 AWRE CERTIFICATE OF LIABILITY INSURANCE Page 2312A? MM/DD/YYYY) 9/5/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT JIM R BELFORD(23563) PHONE JIM R BELFORD FAX 112 E MEEKER INC.No,Exy: 253-435-1941 _IOC,No):253 435-1945 PUYALLUP,WA 98372-0000 ADDRESS: JIM.BELFORD(d1COUNTRYFINANCIAL.COM INSURER(S)AFFORDING COVERAGE NAIC N INSURER A: COUNTRY Mutual Insurance Company _20990 INSURED 7504470 INSURERB: JEFFERSON COUNTY FARMERS MARKET INSURERC: PO BOX 1384 PORT TOWNSEND,WA 98368 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL'SUBR POLICY EFF POLICY EXP LIMITS LTR W INSR VD POLICY NUMBER (MMIDDIYYYY) (MM/DD/YYYY) GENERAL LIABIUTY AB9295249 2/28/2025 2/28/2026 EACH OCCURRENCE E 2,000,000 A ✓ COMMERCIAL GENERAL LIABILITY PREMISESRENTEDDAMAGE TO(Ea occurrence) $100.000 CLAIMS-MADE ✓ OCCUR MED EXP(Any one person) S 10,000 PERSONAL 8 ADV INJURY $2,000,000 GENERAL AGGREGATE $4,000.000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG S 4,000,000 GE J POLICY 7 78 -I LOC S AUTOMOBILE LIABILITY AB9295249 2/28/2025 2/28/2026 COMBINED SINGLE LIMIT (Ea accident) S 1.000,000 ANY AUTO BODILY INJURY(Per person) S A ALL OWNED SCHEDULED AUTOS ✓ AUTOS BODILY INJURY(Per accident) 5 NON-OWNED PROPERTY DAMAGE V HIRED AUTOS ✓ AUTOS (Per accident) $ UMBRELLA(JAB OCCUR EACH OCCURRENCE $ EXCESS LJAB CLAIMS-MADE AGGREGATE $ DED I RETENTIONS $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY YIN TORY UNITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE n NIA E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED'? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE JEFFERSON COUNTY FARMERS MARKET THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO BOX 1384 PORT TOWNSEND.WA 98368 AUTHORIZED REPRESENTATIVE //r ©1988-2010 A •RD C t' -ORATION. All rights reserved. ACORD 25(214VtilSON COUNTY FARMEIthet4toceb name and logo are registered marks of ACORD Page 40 of 47 RECEIVED 09/05/25 Jefferson County Farmers Markets Page24of30 Balance Sheet As of September 4, 2025 TOTAL ASSETS Current Assets Bank Accounts Kitsap Bank 1251 (operations) 93,453.48 Kitsap Bank 2711 (debit) 61,842.09 Kitsap Bank 3811 (EBT) 25,914.59 Kitsap Bank money market 123,175.98 Kitsap CD 91,812.03 PayPal acct#1 5.00 PayPal acct#2 0.00 Total Bank Accounts $396,203.17 Accounts Receivable Accounts Receivable 0.00 Total Accounts Receivable $0.00 Other Current Assets Change Fund Chimacum 50.00 Change Fund Saturday 100.00 Change Fund Wednesday 50.00 Employee advance 0.00 Payroll Corrections 0.00 Payroll Refunds 0.00 Uncategorized Asset 0.00 Undeposited Funds 300.00 Undeposited Funds-1 0.00 Total Other Current Assets $500.00 Total Current Assets $396,703.17 Fixed Assets Vehicles 3,500.00 Total Fixed Assets $3,500.00 TOTAL ASSETS $400,203.17 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 0.00 Total Accounts Payable $0.00 Credit Cards Kitsap Bank Credit Card-Amanda 442.72 Kitsap Bank Credit Card-Pat 0.00 Total Credit Cards $442.72 Other Current Liabilities Accrued expenses 0.00 Direct Deposit liab 0.00 JEFFERSON COUNTY FARMERS MARKET Page 41 of 47 Cash Basis Thursday, September 4, 2025 03:50 PM GMT-07:00 RECEIVED 09/05/25 Page 15 of su TOTAL Direct Deposit Payable 0.00 Payroll Liabilities 0.00 941 taxes payable 0.00 Federal Unemployment(940) 0.00 Simple IRA Payable 881.68 WA Cares Fund 164.87 WA Paid Family and Medical Leave Tax 187.03 WA Paid Family Medical Leave 0.00 WA SUI Employer 76.77 WA Workers Compensation 933.42 Total Payroll Liabilities 2,243.77 Suspense 0.00 Tokens payable 38,280.00 Don't use(prey Tokens payable- Flora) (deleted) 20.00 Online sales&tokens payable -32,729.24 Total Tokens payable 5,570.76 WA State Department of Revenue Payable 0.00 Jefferson County Sales Tax Payable 209.66 Port Townsend Sales Tax Payable 738.13 Sales Tax Paid at Source 26.46 Total WA State Department of Revenue Payable 974.25 Total Other Current Liabilities $8,788.78 Total Current Liabilities $9,231.50 Long-Term Liabilities Kitsap Bank loan 0101 0.00 Total Long-Term Liabilities $0.00 Total Liabilities $9,231.50 Equity Opening Balance Equity 0.00 Retained Earnings 297,157.72 Net Income 93,813.95 Total Equity $390,971.67 TOTAL LIABILITIES AND EQUITY $400,203.17 JEFFERSON COUNTY FARMERS MARKET Page 42 of 47 Cash Basis Thursday. September 4, 2025 03:50 PM GMT-07:0u RECEIVED 09/05/25 Jefferson County Farmers Markets Page26of30 Profit and Loss January 1 - September 4, 2025 TOTAL Income BIPOC Business Fund 2,500.00 Friends of the Market 10,845.27 Food Access Donations 460.32 Total Friends of the Market 11,305.59 Grant Income FMPP Grant Billable Expense Income/FMPP 14,707.61 USDA/FMPP 30,129.81 Total FMPP Grant 44,837.42 Jeff Co Foundation grant Give Jefferson 10,000.00 Love Your Neighbor-Technology -1,000.00 Total Give Jefferson 9,000.00 Total Jeff Co Foundation grant 9,000.00 Jeff Co Lodging grant 24,214.00 OCH Grant Income 44,250.00 SFMNP 1,549.36 SNAP Match 17,734.86 WSMA Income 20,000.00 Total Grant Income 161,585.64 Membership Dues 50.00 Merchandise sales Merch sales-Chimacum 2,415.31 Merch sales-Saturday 7,316.40 Merch Sales-Wednesday 684.27 Total Merchandise sales 10,415.98 Sponsors Sponsors-Community 15,925.00 Sponsors-Food Access 20,000.00 Total Sponsors 35,925.00 Token Rental Fee 1,354.80 Vendor Fees 3,017.19 Vendor income Vendor fees-Application 1,025.00 Vendor fees-Chimacum 7,365.47 Vendor fees-Saturday 72,625.48 Vendor members 3,967.00 Total Vendor income 84,982.95 Total Income $311,137.15 Cost of Goods Sold Cost of Goods Sold 7,598.50 Token Reimbursement 20.00 JEFFERSON COUNTY FARMERS MARKET Page 43 of 47 .asn Basis Thursday, September 4, 2025 03:48 PM GMT-07:00 RECEIVED 09/05/25 vage zi of su TOTAL Total Cost of Goods Sold $7,618.50 GROSS PROFIT $303,518.65 Expenses Admin &general expenses 15.38 Bank fees 166.25 Bank Charges& Interest 118.20 EBT/credit/debit fees 2,223.05 Farmers Market software 382.80 PayPal fees 11.99 QB fees 3,546.72 Total Bank fees 6,449.01 Board expenses 215.36 Dues&memberships 1,550.00 Dues&memberships-Chimacum -25.00 Education/training 43.45 Insurance 1,523.33 Licenses&permits 678.66 Meetings 176.65 Office Supplies 2,556.70 Postage 224.56 Printing&copies 1,582.00 Rent 120.00 Rent-Port Townsend 11,469.16 Total Rent 11,589.16 Supplies&equipment 1,883.41 Equipment(small) 320.21 SFMNP-Produce 11,642.57 Supplies-Port Townsend 38.36 Supplies-SFMNP 1,147.61 Total Supplies&equipment 15,032.16 Utilities 317.17 Telephone/Internet 406.00 Total Utilities 723.17 Total Admin&general expenses 42,334.59 Advertising 4,784.27 Advertising-LTAC/JEFFCO 20,716.00 Advertising-LTAC/PT 400.00 Advertising-Port Townsend 5,390.00 Advertising-Social Media 657.93 Total Advertising 31,948.20 BIPOC Fund Payouts 3,075.86 Conference 112.63 Consulting/professional services 2,625.00 Bookkeeping/accounting 2,203.34 Contract labor 15,581.20 SFMNP Partner Stipends 8,000.00 Total Contract labor 23,581.20 WSMA Expense 87.07 Total Consulting/professional services 28,496.61 JEFFERSON COUNTY FARMERS MARKET Page 44 of 47 .asn Basis I nuisday, September 4, 2025 03:48 PM GMT-07:00 RECEIVED 09/05/25 rage zu 0T JU TOTAL Cost of Labor 250.00 Assistant Manager 1,062.00 Food Access Ambassador 5,250.00 Market Director 46,583.38 Marketing Coordinator 21,337.50 Music and Data Coord 12,018.75 Music Coord 800.00 Office/bookkeeper 8,769.50 Payroll taxes 10,043.64 Sick Pay 450.00 Site Manager 10,280.50 Total Cost of Labor 116,845.27 Education-Chef's Demos 206.62 Mello Services Fees 415.15 Musicians Guarantee 7,000.00 Payroll Expenses Company Contributions Retirement 2,110.08 Total Company Contributions 2,110.08 Total Payroll Expenses 2,110.08 Purchases 225.00 Repair&Maintenance 1,005.00 Tokens expenses Tokens-Gimme 5 10,945.00 Tokens-SNAP match 20,231.00 Tokens-VegRX 4,439.00 Total Tokens expenses 35,615.00 Travel 645.72 Travel Meals 107.65 Unapplied Cash Bill Payment Expense -20.00 Volunteer Appreciation 148.33 Total Expenses $270,271.71 NET OPERATING INCOME $33,246.94 Other Income Events income Annual Fundraiser income 50,275.59 Annual Fundraiser Sponsors 500.00 Total Annual Fundraiser income 50,775.59 Total Events income 50,775.59 FarmerRecovery Fund Income 15,066.18 Interest Earned 3,261.87 Late Fee Income 104.03 Total Other Income $69,207.67 Other Expenses Annual Fundraiser Expenses 8,438.66 Bad debt 40.00 Farmer Recovery Fund Expenses 130.00 Over/short 32.00 Total Other Expenses $8,640.66 JEFFERSON COUNTY FARMERS MARKET Page 45 of 47 Cash Basis Thursday,September 4, 2025 03:48 PM GMT-07:00 RECEIVED 09/05/25 Hage 29 of 3o TOTAL NET OTHER INCOME $60,567.01 NET INCOME $93,813.95 JEFFERSON COUNTY FARMERS MARKET Page 46 of 47 C;asn basis Thursday, September 4, 2025 03.4d PM GMT-07:00 RECEI 109/05/25 JEFFERSON COUNTY *`�. of30 I=: FARMERS '� a MARKETSill PORT TOWNSEND • CHIMACUM .� Board Membership Roster 2025 Angela Dunham, President Cody Maxwell, Vice President Marketing Professional 31 Forester Lane 1801 Rosewood St Port Ludlow, WA 98365 Port Townsend, WA 98368 (970) 393-0265 (425)220-5500 cody@keymaxmarketing.com Angelad@outlook.com Nick Walker, Treasurer Jessie E. Short, Secretary 160 Foxfield Dr Marketing, Port Ludlow Resort Port Townsend, WA 98368 80 Warbler Ln (360)460-2957 Port Ludlow, WA 98365 nwalker09@icloud.com (360) 301-0912 jshort@portludlowassociates.com Janet Aubin, President Pierce Kennedy Co-owner Stellar J Farm Soft Step Farm 53 Barn Swallow Rd 3059 7th St Chimacum, WA 98325 Port Townsend, WA 98368 (360) 821-2226 (541) 350-0636 Janet@stellarjfarm.com SoftStepFarm@gmail.com Aliza Saraco-Polner Candace Chen 52 7th Ave. 833 Polk Street Port Hadlock, WA 98339 Port Townsend, WA 98368 (973)420-4267 (206)883-8879 asaracop@gmail.com chinajade11@gmail.com Laura Llewellyn Wyatt Park Chimalow Produce 5162 Flagler Rd. PO Box 593 Nordland WA, 98356 Chimacum, WA 98325 (310) 465-6007 (570) 573-3138 chefwyatt@gmail.com Laura@chimalowproduce.com Jared Jenkins 2391 W Valley Rd Chimacum, WA 98325 (612) 770-0652 jaredkcjenkins@gmail.com JEFFERSON COUNTY FARMERS MARKET Page 47 of 47