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CONSENT LTAC Port Ludlow Trails
Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Deputy Clerk of the Board DATE: December 22,2025 SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax) Grant Funding; In the amount of$7,500; Port Ludlow Trails Committee of Port Ludlow Village Council (Port Ludlow Trails Committee) STATEMENT OF ISSUE: This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on December 8,2025. FISCAL IMPACT: Port Ludlow Trails Committee of Port Ludlow Village Council (Port Ludlow Trails Committee) $7,500 RECOMMENDATION: Approve and sign the agreement REVIEWED BY: 6.1 > ef./2/ 013/I 7 Jo D. Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: PORT LUDLOW TRAILS COMMITTEE Contract No: PLTC26 Contract For: 2026 LODGING TAX Term: 2026 COUNTY DEPARTMENT: COUNTY ADMINISTRATOR Contact Person: ADIEL MCKNIGHT Contact Phone: X 102 Contact email: AFMCKNIGHT@CO JEFFERSON WA US AMOUNT: 7,500 PROCESS: Exempt from Bid Process Revenue: _ Cooperative Purchase Expenditure: $7,500 _ Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund # .31_, RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: q STEP 1: DEPARTMENT CERTIFIES COI'PLIA ( WIT r J C . 5.080 AND CHAPTER 42.23 RCW. CERTIFIED: ❑ N/A:n /,►,i.m :i iv 0 .0 )a./& 616 • Signatuill Date STEP 2: DEPARTMENT CERTIFIES E PERS 'OPOS 1 FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN i • ; E l B . NY FEDERAL, STATE, OR LOCAL AGENCY. Ai J CERTIFIED: ❑ N/A: El /'Lw 4_' I (-) Aft /j.Il •2 tr Signature ir Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 12/17/2025. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/17/2025. County standard LTAC grant language. Hard copy PAO signature provided to Adiel. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL I AGREEMENT FOR 2026 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES FOR PORT LUDLOW VILLAGE COUNCIL OF PORT LUDLOW TRAILS COMMITTEE This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and Port Ludlow Trails Committee of Port Ludlow Village Council("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 601-981-503;and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY, as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee ("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS, RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$7,500 for the purposes recommended by the LTAC("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2026 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services,then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31, 2026; April 30, 2026; July 31, 2026; October 31, 2026; and January 31, 2027, RECIPIENT shall provide to the COUNTY all of the following,which are more specifically described in Exhibit C: i. A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report,the financial statement shall also include a detailed financial statement for all 2026. PORT LUDLOW TRAILS COMMITTEE Page 1 of 43 iii. On or before January 31, 2027 or upon execution of this Agreement,whichever is later, provide to the COUNTY: A billing invoice requesting payment of Hotel-Motel Funding for the 2026 fiscal year. b. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31,2027. d. By February 28t6 of each year provide all of the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. i. Each festival,event, or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by RECIPIENT on each festival, event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year. Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31, 2026,except for the reports required in Section 2,which are due January 31,2027 and February 28,2027. 5. ASSIGNMENT A parry's interests in this in this Agreement may not be assigned to any other person. PORT LUDLOW TRAILS COMMITTEE Page 2 of 43 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way,or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty(30)days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers(and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT'S employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance: a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. PORT LUDLOW TRAILS COMMITTEE Page 3 of 43 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative, agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson,as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents.No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. PORT LUDLOW TRAILS COMMITTEE Page 4 of 43 13. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations, or agreements written or oral. 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be enforceable. 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation,plus the time necessary to fully resolve any claims, matters or actions begun within that period.. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance;and, (c) indemnification. 19. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. PORT LUDLOW TRAILS COMMITTEE Page 5 of 43 SIGNATURES ARE ON THE FOLLOWING PAGE PORT LUDLOW TRAILS COMMITTEE Page 6 of 43 JEFFERSON COUNTY WASHINGTON Port Ludlow Trails Committee Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Heidi Eisenhour, Chair Signature By: Name: Greg Brotherton, Commissioner Title: By: Date: Heather Dudley-Nollette, Commissioner SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: 0). e. 1 ,7),7 Lvi,-- Philip C. Hunsucker, ate Chief Civil Deputy Prosecuting Attorney PORT LUDLOW TRAILS COMMITTEE Page 7 of 43 EXHIBIT A Itemized List of Tourism Promotion Services Approved in the Final Award Port Ludlow Trails Committee 1. Itemized List of Proposed Tourism Promotion Services 30,000 copies of the updated hiking and biking maps identifying the over 32 miles of Trails in Port Ludlow. Printing costs--$7,500 Distribution costs--$0-Done by volunteers Map design & development costs--$0-Done by volunteers The new maps will promote Port Ludlow as "A Destination Hiking Village" Distribution will be to:Jefferson Co. Visitor Center, multiple PL Realtors, PL Inn, PL Yacht Club (requested), local Air BnB management (requested), American Volkswalk Association (AVA-- International Hiking Organization--PL hosted in 2022 & 2023), and various hiking organizations in Kitsap and Clallam Counties. The trails on these maps will also expand on the already identified PL trails as seen on Google Maps and the All Trails websites. The updated maps will include the newest Trails on each side of Ludlow Creek. These trails (McCormick Rail Trail & Creek View Loop) include seating/resting benches, interpretive signs, and multiple overviews of Ludlow Creek & Ludlow Falls. They are an extension of the PL Interpretive Trail which is listed in the statewide Washington Trail Association (WTA) publication. Update requests with WTA will follow to identify new routes per the updated map publication. The updated maps will also include other additional new trails-- Springboard Trail showcasing massive springboard stumps from original logging operations, Oak Bay Trail extension connecting to the traditional Around the Bay Trail via the newly developed PL Historical Cemetery. Both of these new trails include specific points of interest for visiting tourist hikers. PORT LUDLOW TRAILS COMMITTEE Page 8 of 43 EXHIBIT B RECIPIENT'S PROPOSAL ATTACHED PORT LUDLOW TRAILS COMMITTEE Page 9 of 43 Exhibit C Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY Administrator's Office No Later than February 28th of each Year Lodging Tat Reporting Form Oreanizations receiving funding to promote festivals.special events and tourism-related activities through tourism-related facilities owned or sponsored by non-profit organizations or the local jurisdiction are required to complete this form for EACH activity. 1 Organization Name: Repaint Year 2 Sponsor I}pe:Check One). O 501(cx3) 0 501(cx6) 0 Local Junidicnan °Oth r:Etna¢) 3 Aram 4 Activity Type(Check One): O Event Festival' O Facility' 0 Madonna" 5 Activity Start Date': 5 Activity End Dare' Taal Cost of Activity S 8 Amount Requested: S 9 Amount Awarded S 10 Overall Attendance' 13 Number of Attendees Slho Staved O ermtht m L;n and Accommodations' a) Projected' a Projected' b) Actual' ;i Actual' c) Methodology(Check One: ()Direct Count' cf Metlnodolory Check One O Direct Count. ()Indirect Caum' QRspresentatn•e Surrey' 0:nduect Cow' ORepresontante Snwv' ()Informal Suneti" `)Structured Estimate' C nfarmal Survey' ()Structured Estimate' 00nhet(explain': ()Other;ev.plami: 11 Number of Attendee;Who Traveled:C Mile;or More' 14 Number of Attendee;Who Stated Ova_t n Paid Accc at.'Iron:• a) Projected' a Projected' bi Actual' bi Actual' cal Methodology(Check One: 0 Duect Count' c Methodo:oer(Check Onei. ()Duect Cow' °Indirect Count' 0 Representative Sunny' l i sduect Count' O'Representaove Survey' Infomal Survey' 0 Structured Estmate• C:nfataal Singe O Structured E;tmate' l J Other(explain): 0 Other;erplaint: 12 Number of Attendees Who Traveled Son-another State a Country' 13 Number of Paid J ni..vie Yuri;' a) Projected' a Projected' b) Actual' bi Actual' Methodology(Check One) O Direct Count' c• Methodology i Check One i 0 Direct Count' ()Indirect Count' ORepreienatn•e Survey' ():nduect Count' ()Representative Survey' Infomal Survey' O Structured Einmate' 0:Marital Sun-er ()Structured Estimate' °Other(eeplam): Other:espinm): 'See Lodging Tax Yearly Reporting_Definition:In:truction: Name of Individual Who Prepared Report Phone=: E-M n:.ai.:ra:: RETURN THIS FORM TO: Jefferson County Administrator':Office 1S20 Jefferson Street P.O.Box 1220 Port Townsend.WA 9S36S •effbocc a co.iefferon.wa.us DEADLINE:February I'Sth of Each Reporting Year PORT LUDLOW TRAILS COMMITTEE Page 10 of 43 LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing:Activity that provides information to encourage visitors to an area; is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey:Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey:Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. PORT LUDLOW TRAILS COMMITTEE Page 11 of 43 EXHIBIT C 1st QUARTER Due by April 30th to afmcknightnaico jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 1st QTR: ORGANIZATION Amount Received Overspent Refund TOTAL Pt Awarded From Required QTR by Underspent LTAC Jefferson Jefferson (-)of LTAC FUNDS County County funds SPENT 2. LTAC funds spent by your organization lst QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 1"QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. PORT LUDLOW TRAILS COMMITTEE Page 12 of 43 EXHIBIT C 2nd QUARTER Due by July 31st to afmcknightt7a,co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 2nd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL Amount Received (+) Required Pt QTR 2nd QTR Awarded From Underspent LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS Jefferson County funds SPENT SPENT County 2. LTAC funds spent by your organization 2nd QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 1. LTAC funds balance remaining 2nd QTR: 2. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records. PORT LUDLOW TRAILS COMMITTEE Page 13 of 43 EXHIBIT C 3rd QUARTER Due by October 31"to afmcknight(a,co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 3`d QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required 1"QTR 2"d QTR 3rd QTR Awarded From Underspent LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT County 2. LTAC funds spent by your organization 3`d QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 2. LTAC funds balance remaining 3`d QTR: 3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable notice,you shall be able to provide access to Jefferson County or State representatives to audit those records. PORT LUDLOW TRAILS COMMITTEE Page 14 of 43 EXHIBIT C 4th QUARTER Due by January 31s'to afincknight(cr�co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 4th QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3'd TOTAL Amount Received (+) Required 1"QTR 2nd QTR QTR 4th QTR Awarded From Underspent LTAC LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT SPENT County 2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 4th QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. PORT LUDLOW TRAILS COMMITTEE Page 15 of 43 RECEIVED 09/05/25 Page 1 of 28 2026 REQUEST FOR PROPOSAL PACKET LODGING TAX/TOURISM PROMOTION This packet is for the 2026 TOURISM PROMOTION SERVICE PROPOSALS to be funded by the Jefferson County Lodging Tax. Under Jefferson County guidelines,you must be a NON- PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County Lodging Tax. The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed proposals that include all of the requested information and documents, and that are submitted by the deadline: WEDNESDAY,SEPTEMBER 10, 2025 by 4:30 P.M. 2026 Proposal Guidelines: Tourism Promotion Activities The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from government agencies and non-profit organizations for tourism promotion to be provided during calendar year 2026 and paid for from the County's lodging tax fund. The Committee will make recommendations to the Jefferson County Commissioners within one month following the proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County Commissioners. • Proposals from government agencies or non-profit organizations are to be for tourism promotion during calendar year 2026. Please refer to Section 1 of this packet for examples of eligible tourism promotion activities for this funding round. • At the time of implementation,tourism related activities within proposals must comply with federal, state, and county laws and requirements, including county Public Health direction. NOTE: Jefferson County may not use public funds in any way that can be construed as a gift to an individual or organization. • Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by LTAC. • To be considered, a fully completed and signed digital application (digital signatures acceptable) must be received at afmcknight(dco jefferson.wa.us by the deadline listed above. • All applications must be submitted as a signal digital application in a one PDF file attached to an email. If you need assistance combining multiple documents into a single PDF document,please contact our office. • All documents filed with the County are public records,potentially eligible for release. Jefferson County is committed to the non-discriminatory treatment of all Persons in the 1 employment and delivery of services and resources. 1 I - c1 U PORT LUDLOW TRAILS COMMITTEE Page 16 of 43 RECEIVED 09/05/25 Page 2 of 28 2026 Proposal Checklist for Tourism Promotion Activities Organization Name: Port Ludlow Trails Committee of Port Ludlow Village Council Event Name, if different: Printing and distribution of updated Hiking/Biking Trail Maps Proposed Contract Amount: $ 7,500 S01(c)(3) Q (6) ❑ WA UBI Number: 601-981-503 EIN Number: 91-2000400 Proposals should completely address the questions, and all requested supplemental information should be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration,your application must be signed, dated,and include the following items in the listed order. Check each item submitted: ® Signed and Dated Proposal Checklist for Tourism Promotion Activities. 2 Declaration of capital expenditures and operations, if applicable(Attachment A). M Proof of liability insurance(Attachment B) IX] Section 1 - Itemized list of proposed services and estimated costs. II Section 2 -Proposal Questions. ® Section 3 -Proposed 2026 promotion, facility,event or activity budget. l Section 3 -2025 organizational budget and year-to-date income and expense statement(s). l Section 3 - List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. ® Section 3 -Optional work samples such as season brochures,promotional materials,reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office, to Adiel McKnight @ afmcknight(ako.iefferson.wa.us by WEDNESDAY,SEPTEMBER 10,2025 by 4:30 p.m.(Secure and approved file transfer links are acceptable to accommodate large file sizes if needed.) Documents submitted to the County are public records, potentially eligible for release. 2I PORT LUDLOW TRAILS COMMITTEE Page 17 of 43 RECEIVED 09/05/25 Page 3 of 28 2026 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: WEDNESDAY,SEPTEMBER 10, 2025 AT 4:30 P.M. Electronically to Email Address: afmcknightc co.iefferson.wa.us Please type (10 point or larger)or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name: Port Ludlow Trails Committee of Port Ludlow Village Council Organization Address: PO Box 65012 Port Ludlow, WA 98365 Contact Name: Larry Scott Contact Address: 262 Eagle Ridge Drive Port Had lock, WA 98339 Day Phone: 360-531-4999 Evening or Cell Phone: 360-531-4999 (c) 360-437-9299 (h) E-Mail Address: mclgscott21 angmail.com Facility/Event: (if applicable) N/A Total Lodging Tax Request: $7 500 Estimated 2026 org. operating budget: (Incl. Lodging Tax funds) S 11,500 If asking for funds for a specific Dollar Amount event, list other cash funding sources $ and dollar amounts budgeted for this $ project. $ Note: This section is only due for $ specific event and festival funding $ requests. $ Total Project Revenue Budget: $ Did your organization receive Lodging Tax Funds from the County in 2025? 0 Yes © No I understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount.I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: .����ty✓ 3Cett Date: 5 September 2025 Print Name and Title: Larry Scott--Chair PLVC Trails Committee 3I 6 PORT LUDLOW TRAILS COMMITTEE Page 18 of 43 RECEIVED 09/05/25 Page 4 of 28 1. Itemized List of Proposed Tourism Promotion Services 30,000 copies of the updated hiking and biking maps identifying the over 32 miles of Trails in Port Ludlow. Printing costs--$7,500 Distribution costs--$0-Done by volunteers Map design & development costs--$0-Done by volunteers The new maps will promote Port Ludlow as "A Destination Hiking Village" Distribution will be to:Jefferson Co. Visitor Center, multiple PL Realtors, PL Inn, PL Yacht Club (requested), local Air BnB management (requested), American Volkswalk Association (AVA-- International Hiking Organization--PL hosted in 2022 & 2023), and various hiking organizations in Kitsap and Clallam Counties. The trails on these maps will also expand on the already identified PL trails as seen on Google Maps and the All Trails websites. The updated maps will include the newest Trails on each side of Ludlow Creek.These trails (McCormick Rail Trail & Creek View Loop) include seating/resting benches, interpretive signs, and multiple overviews of Ludlow Creek & Ludlow Falls. They are an extension of the PL Interpretive Trail which is listed in the statewide Washington Trail Association (WTA) publication. Update requests with WTA will follow to identify new routes per the updated map publication. The updated maps will also include other additional new trails-- Springboard Trail showcasing massive springboard stumps from original logging operations, Oak Bay Trail extension connecting to the traditional Around the Bay Trail via the newly developed PL Historical Cemetery. Both of these new trails include specific points of interest for visiting tourist hikers. PORT LUDLOW TRAILS COMMITTEE Page 19 of 43 RECEIVED 09/05/25 Page 5 of 28 2. Proposal Questions Please limit your answers to no more than one page for each question. 1. Tell us about your promotion, program, facility,event or activity and why you think it will increase tourists traveling to and staying in Jefferson County.Include a general description of the promotion, program, facility, event or activity including its purpose, history,etc. Port Ludlow is a Destination Hiking Village inviting tourists from Seattle and throughout the Northwest to take part in hiking/biking our trails and also participate in other various outdoor activities of Port Ludlow.Port Ludlow Trails and Natural Resources is a committee under the Port Ludlow Village Council(PLVC)(501 c3)nonprofit)with the mission to develop and maintain over thirty miles of trails in the Master Planned Resort of Port Ludlow.The few original trails were established in the late 1990s but have expanded continuously ever since.We are totally dependent on donations,our operating budget each year is $4000 total, with $1000 donated equally by Port Ludlow Associates (PLA), Ludlow Maintenance Commission (LMC), South Bay Community Association (SBCA), and Port Ludlow Village Council (PLVC). These organizations understand how important our trails are for own older community for health and recreation as well as the targeted hikers from outside our community. However, we do have expenses that are more than our operating budget allows, and then we have to apply for donations again for support of essential components of our tourism program. For example, one key site we have in Port Ludlow is our still reviving Historic Cemetery along one of our hiking trails. We recently conducted a Ground Penetration Radar survey to determine grave locations. This survey found 14 graves at a cost of$4500 and while we applied to the State Archaeologist for funding, it was not accepted so because of our limited budget we are required to seek donations and grants. Since our last submission to LTAC in 2022, we have completed an additional five miles of trails. One of these trails, Creek View Loop completes a spectacular viewing experience of Ludlow Creek and connects(to complete a loop)to the McCormick Rail Trail.These trails on each side of Ludlow Creek have multiple seating/resting/observing benches and interpretive signs showcasing Port Ludlow's history and/or local forestry items of interest.This 2026 LTAC grant application is necessary to update our current base map to include the additional completed trails of the Springboard Trail, Creek View Loop, Interpretive connector, and the Oak Bay Trail extension. Our 2023 map production/distribution was an overwhelming success. We have distributed over 6,500 maps to major and minor lodging services as well as providing maps at four of our trailheads. In addition,3,000 more maps needed to be printed to support the need until updated maps with the new trails can be provided.An added change in the 2022 initiative was to include the QR code on all of our maps and trail posts for digital access(and to reduce the need for hard copy maps). However, even with the QR code, we needed to distribute thousands of maps to our trailhead locations.We have found that we still need to provide the hard copy maps as many of the visitors do not access the QR code for the trail networks. Most of these trailhead maps are used by tourists unfamiliar with our trails and they are able to take them back to show other non-local hikers the PL Trails. Providing these maps is considered essential to increase the visitors experience when walking,hiking or biking our Port Ludlow Trails.The maps are necessary for the tourist to understand the options that are offered in our diverse trails (and to not get lost). Our trails provide scenic views of Ludlow Falls, Olympic Mountains, Puget Sound, and deep forest. In some cases, three views (or all 4)are provided on one trail,which is rare in the Olympic Peninsula. ....Of special importance to providing these added trails has been the increase in safety with trail access to areas of our community that had no access(for fire response)and to provide an alternative walking area away from the dangerous and busy Oak Bay Road. PORT LUDLOW TRAILS COMMITTEE Page 20 of 43 RECEIVED 09/05/25 Page 6 of 28 2. Proposal Questions 3. How does your promotion, program,facility or event support one of the Highest Priorities or Additional Considerations listed below under "Other Criteria" (see page 9)?We are the sole provider of these maps in the State of Washington. For visitors/tourists to Port Ludlow, besides providing an in-depth trail guide, this map provides the location of: the Village Center for shopping/meals/fuel, the RV park for rental space, the Marina for water sports and rentals, the Golf Course with its associated green fees, the Port Ludlow Inn for nightly lodging, and for locating neighborhoods/roads. It is not just a Trails Map. It is essential to Emergency Services for accessing possible fires or other incidents/accidents in the Port Ludlow community.The map is used by all Home Owner Associations, Port Ludlow Associates, and Port Ludlow residents. Given it is the sole provider of important location data for Port Ludlow, it augments any Google Maps or location services that visitors use. In fact, Google Maps identifies some of our Port Ludlow Trails on their detailed magnified maps as well as does the Washington Trails Association (see attachments). Of course, for the PLVC Trails Committee, the key use of the map is to locate oneself on our trails.The maps provide a "gate" to access not only our trails for outside tourists, but they locate the other key attractions of Port Ludlow. The maps are also used at various different events including when regional hiking clubs meet in Port Ludlow to hike our trails (Kitsap and Clallam County)as well as the American Volkswalk Association (AVA part of an International Hiking Association) when they come to Port Ludlow (see attachments). PORT LUDLOW TRAILS COMMITTEE Page 21 of 43 RECEIVED 09/05/25 Page 7 of 28 2. Proposal Questions 2. If this is a continuing or reoccurring promotion, program, facility or event, describe your organization's prior activities. If applicable, how is it different than in the past? Yes, this is a continuing promotion. We successfully applied for and received an LTAC Grant for 2023 to produce our hiking/biking maps. We were successful in obligating and completing this project under the LTAC program. However, due to 1. the significantly increased demand for our maps from new residents and tourists, 2. the needed reprint of additional maps, and 3. the additional development of new trails, we need to update our base map to reflect the new trails and increase our stock of available paper maps to meet the demands of lodging services and tourists in this area.The project is different in that all new trails have been added to the map and the Quick Reference codes have been included on the map base as well as on the entries to all of our trails.The requested quantity reflects the recent historical requests for the maps and the great unit price break for economy of scale. PORT LUDLOW TRAILS COMMITTEE Page 22 of 43 RECEIVED 09/05/25 Page 8 of 28 2. Proposal Questions 4. Describe how you intend to market/promote your promotion, program, facility, event or activity to potential tourists who reside outside Jefferson County or traveling more than 50 miles. a. If an event,the date of the event:This is not an individual event but a year-round promotion of our trails and community. Our new trails need to be included in an updated map to ensure our visitor/tourists users know where they are going and where the community services are located. b. The timeline for the tourism promotion activity you are proposing(e.g. May through July, 2026) Our community Trails promotion for visitor/tourists is year-round but the bulk tourism season will of course be in pleasant hiking weather rather than the 3 months of winter. Hopefully with LTAC support, publication and distribution will be in January 2026. c. Target Audience: The principal audience will be those tourists staying at the Inn at Port Ludlow,tourists visiting the Port Hadlock and Port Townsend RV parks,temporary residents of the Condos,the local Air BnB management,and hotels Each will be a conduit to take the map home on departure and disseminate information about Port Ludlow being A Destination Hiking Village.Also, in the past we have had hundreds of day hikers from the Seattle area. We can also provide maps to local Bed and Breakfast homes in Port Townsend for similar dissemination. d. Promotion methods you intend to use to reach the target audience. We will announce the availability of the maps in our community magazine The Port Ludlow Voice. Port Ludlow Associates will also include the availability of the new maps in their website which reaches the tourist population of the northwest. See PLA website at https://portludlowresort.com/about-port-Iudlow-resort/. We will also promote through our website for PLVC,as well as virtual newsletters to each of the Home Owner Associations(see https://www.lmcbeachclub.org/, https://sbca.club/ and https://www.portludlowvillagecouncil.org/) . e. Describe how you will promote overnight stays at Jefferson County Lodging establishments. Other than providing direct support/service to the overnight guests of the Inn, our multi-media initiative (to include updates to the PLA and PLVC web sites), interaction with the Peninsula Trails Coalition, and articles in the Port Ludlow Voice, we plan to take advantage of other events to publicize and encourage overnight stays in Jefferson County lodging, primarily to take advantage of not only our trails, but other sites around Jefferson County. Three key actions in the past have already helped to "spread the word" on the value of our trails and the encouragement of overnight stays in the area:the review of our trails by the Sierra Club;the use of our trails by visitors from Kitsap County;and the 2021, 2022,and 2024 visits by the Washington Volkswalk organization. With the completion of the National Great American Rail Trail, we expect the importance of the McCormick Trail and other biking trails to draw much more interest, not only in the state of Washington but the United States.Also,we plan to coordinate more with the Washington Trails Association PORT LUDLOW TRAILS COMMITTEE Page 23 of 43 RECEIVED 09/05/25 Page 9 of 28 to publicize more of our trails to more of the Washington public.The more publicized our trails become,the more the public will visit our trails as a key attraction and increase the tourism and stays in Jefferson County. f. If you intend to collaborate with another agency or non-profit to provide these services, please state the name of the organization and describe the nature of the collaboration: PLVC Trails is the only organization within the Port Ludlow community to provide the services defined in this grant.As the point of contact for both the natural and historical education experience,we are collaborating in an informal way with various other organizations.Within Port Ludlow,we coordinate with the two key homeowner associations(Ludlow Maintenance Commission and South Bay Community Association), and the owner of much of the land which our trails lie on, Port Ludlow Associates. We are in communications with the National Rails to Trails program as this program completes the east-west route. Informal collaboration with Washington Trails Association to amend/expand their coverage of PL Trails and a similar informal collaboration with All Trails is on the horizon. PORT LUDLOW TRAILS COMMITTEE Page 24 of 43 RECEIVED 09/05/25 Page 10 of 28 2. Proposal Questions 5. How will you measure the effectiveness of your promotion, program, facility, event or activity?We will be conducting spot checks of the use of the Interpretive Trail trailhead parking, noting where visitors come from each month to track tourism use of our trails. We will continue the monthly spot checks after the distribution of the new maps. We will also ask whether they use the maps or the QR code and what other trails they use. We will also coordinate with the Inn on the quantity of distribution of trail maps to their visitors to determine how many maps are given out. a. Also describe how you will document and report to the County the economic impact from your promotion, program, facility, event or activity. a. The key capture point for tourists using trails is the visitor who stays overnight at the Residence Inn, Condo rentals, and Air BnB homes. Our principal means to monitor use by these visitors of our trails is the number of maps we provide to the Inn. In the past year we have provided thousands of maps to the Inn. This use indicates that hiking trails are very important to our visitors.Our Destination Hiking Village continues to be a"draw" for people wishing to experience the trails environment without travelling to either the National Forest or Park. Walking the trails is a family event, enjoyed by children as well as seniors.Over the past two years we have distributed 'V2 of the second printing of 3000, besides the initial 7500 run. b. We will conduct regular checks on the use of the Interpretive Trail to acquire use figures and comments that users may have. We already conduct informal "counts"on the users of the Interpretive Trail, and expect this use to increase significantly on the completion of our bridge across Ludlow Creek leading to the new trails with seating,picnic bench, and interpretive signs. c. Our principal data resource is the number of maps distributed through the Inn to their visitors. We will compile annual use figures of the Inn as compared to the number of maps they have been provided over the past five years to determine a metric to evaluate any increase in the value of the trails as an economic incentive to visit our community. d. The metric —map use, will be used to determine the increased use by tourists of our trails. With increased distribution of maps (and higher use of trails) we can show an increase in tourists and therefore an increase in tourism dollars spent in Port Ludlow. PORT LUDLOW TRAILS COMMITTEE Page 25 of 43 RECEIVED 09/05/25 Page 11 of 28 2. Proposal Questions 7. Describe your organization's area of expertise. Do you provide a unique service?Yes. No other organization in the immediate area can provide over 30 miles of maintained hiking/biking trails with views of streams and waterfalls, Olympic mountains, and deep forest within a small, easily accessible community. We have the most extensive trails network in Jefferson County and it is all interlinked.We have a proven track record in Jefferson County,with one of the most extensive trail systems that accesses tremendous vistas.We have integrated trails with historic and natural resource signs to enhance the hiking experience. We continue to construct safe and enjoyable trails for the public, and we continue to train new volunteers to the construction and maintenance of our trails. We also have an extensive training program for developing trails. We own a carryall (Utility Terrain Vehicle)to transport crews and equipment the distant trail work. Our volunteers are knowledgeable of both GPS, GIS for developing and changing the master template for the maps,thus keeping map development expenses to a minimum. For over ten years, PLVC Trails has provided map information for map publication but now that function has passed to the PLVC Trails Committee and we need additional resources to augment our limited budget. PORT LUDLOW TRAILS COMMITTEE Page 26 of 43 RECEIVED 09/05/25 Page 12 of 28 2. Proposal Questions 6. What economic impact can we expect in Jefferson County from your proposed promotion, program, facility, event or activity? a. Actual or estimated number of tourists at your event/facility last year(2025): Our trails are used by the residents on a regular basis.However, some of our trails get heavy use by visitors.On an average day,the interpretive trail sees ten groups of people, with many more during the summer.The highlight for that trail is the view of the falls. If we take a conservative two groups as new visitors,that would come to over 600 groups. This is not unreasonable given that the Inn has given over 3000 maps to its lodgers in the last year.To be conservative,we could say a minimum of 500 tourists have come to Port Ludlow and used the trails. We have distributed over 5,500 maps total over the past year. Most of those maps are used by visitors to the trails,as our residents who use the trails, are very familiar with them and don't take many maps. These visitors come from both Washington State and other States and Canada(per random checks of the Interpretive Trail parking lot,the most used trail in Port Ludlow). b. Estimated number of tourists who will attend your event/facility this year (2025): We expect the number to at least remain at 500, but given the increased interest from the Volkswalk organization, we should see an increase.As word gets around (through the Voice Magazine,word of mouth,and trail maps being taken home)our newest trail McCormick Rail Trail/Creek View Loop Trail has increased the number of hikers(and visitors)substantially. Use of the trails and the increase in heads to beds along with increased tourist spending locally is contingent on good advertising of our trails to Seattle and beyond. Hopefully, working with PLA and PLVC we can inform the Washington public(through Washington Trails Association,All Trails, Google Maps)of our trail network availability. c. Projected economic impact in Jefferson County from your event/facility(e.g. number of tourists who will stay overnight in Jefferson County-based lodging establishments,economic impact for Jefferson County restaurants, community facilities,amenities,events,and businesses)—During the Volkswalk activities,we have seen added heads to beds at the Residence Inn. We also provide maps to a local Bed and Breakfast lodging management company to access those tourists who utilize this facet of lodging.The lodging process and the use of trails support each other. Whether tourists come to hike the trails and stay at our other local lodging or vice versa is unknown. However,just from the increased use of our hiking maps we(and PLA)believe that the trails are very important in increasing the number of lodgers to the Port Ludlow area. To take a conservative number of one half the 500 expected new users of the trails to possibly stay in local lodging, we could see an increase in our economy of $50,000 just for lodging, not to mention the increased use of dining establishments and/or purchases at the Village Center. PORT LUDLOW TRAILS COMMITTEE Page 27 of 43 RECEIVED 09/05/25 Page 13 of 28 StaR Estimate PrinteryCommunications No 14377 Solutions For Your Business,Locally or Globally. Digital Coln.Center 631 Tyler Street,Port Townsend.WA 98368 625 Tyler Street,Port Townsend,WA 98368 Date: 8/28/25 360.385.1256 800.339.1256 FAX 360.385.4874 360.385.1022 www.printery.com Customer PO Account ID 5811 Larry Scott PLVC-Trails 70 Breaker Lane Port Ludlow WA 98365 Phone Fax: E-Mail mclgscott21@gmail.com 10.000 Port Ludlow HIKING Trail Map- 4/4-RR 11 x 17 White 80 Pacesetter Text Gloss,digitally $4.730.04 printed on 2 sides Three Production Fold Text TO POCKET SIZE 3.66X8.5 • Perf or Score(ea. as add'I fold)while folding(shts) 20.000 Port Ludlow HIKING Trail Map- 414 $5.939.88 -RR 30 CCC Port Ludlow HIKING Trail Map- 4/4 $7.316.90 -RR Sales Rep Taken by: Nicole Thank you for your request. Prices are subject to review. Estimate is based upon output from your file(s). Any file work would be additional. Estimates good for 30 days 4 730 04 plus tax. FOB Port Townsend unless otherwise stated. Call if questions. PORT LUDLOW TRAILS COMMITTEE Page 28 of 43 Q 1, r I I �� f mmunissimmumm ' E9 EIIIINIMIENNEINEINIMI I - ' i e ' � ' i 'lEINIIIIMMENNIIIIMIZI e " I i II1IiJI1JIi i - " , ! I' EINIIIMMEEMMEINEEll� i -Eg li ' HEMBEINIMMINERNME - " i 13111111111EINEMEMINIME p ' ' e ' Ai' ` 11 i 1 i ! II E .I i az i'n a , , E `1 �a E� isis�3a � j � it I 1 it! LA 1 lio 1. Lel . ill i 5I1 IRO Oil 11111 Nil � llik!liil iI 1 I1H i till i 1 ; RECEIVED 09/05/25 Page 15 of 28 Background Information-Board of Directors Committee Officers Committee Office Name Phone Email Chairperson Larry Scott 360 531-4999 mclgscott@cablespeed.com Natural Resources Mark Makarowski 916-212-6883 m2rowski@gmail.com Secretary Karen West 206-999-1130 km.west@comcast.net Treasurer Pete Porter 360-979-0046 peedee44walk@gmail.com Stewardship Jane Navone 360-437-0324 jenpl@olypen.com Maintenance Larry Scott 360-531-4999 mclgscott@cablespeed.com PLVC Liaison Howard Weiner 503-799-4279 howard97219@gmail.com Voting Member-at-Large Jim Mueller 206-399-5329 Jimmueller360@gmail.com Voting Member-at-Large Soozie Darrow 360-437-9208 desdarrow@olypen.com PORT LUDLOW TRAILS COMMITTEE Page 30 of 43 RECEIVED 09/05/25 Page 16 of 28 E 41 -.�,V`�� tea ii it, 1 Ludl per' .A 0 1... In p t etTia .ice /'\ - -t,- r Y �j r,dlow '4 The Twins I f; ?�. HanesAhttau s O. C. s . a ::, ' ,.4 1',tartan Loop 0 ` (_'. I _'�"MnR yParWke' ¢waawesl i i NI - P. ;� • ' � a .440,- . .,, ,,� - / .„ School or Vol ba ,� •n . Google .aby Imagery©2025 Airbus,Maxar Technologies,USDA/FPAC/GEO,Map data©2025 500 ft PORT LUDLOW TRAILS COMMITTEE Page 31 of 43 RECEIVED 09/05/25 Page 17 of 28 ,r 7+ w#. .. w5 oan toot .. ,., .may; . \ 7•,, •.. °-.f -0 ` • ma MAR "ice; 1- " .2 '. yam 4 t t1$F K7 F " . i •l Yasd to. Google Imagery©2025 Airbus,Maxar Technologies,Map data©2025 100 ft PORT LUDLOW TRAILS COMMITTEE Page 32 of 43 RECEIVED 09/05/25 Page 18 of 28 Go gle Maps • it ' , ' '' • --- " • 37.::k.,. ;".ttAk:'-'4''.:Ai . , ,"'''",=• • ',•>' '1/4 . . i. G + "fat l " u..f4 ti r r Y, �y,� k . 8, ti '.qs,s 1 ` I S y • • ' 1. " T.4,: . f = ki ar t : . l � ,z z • . - •. -.-, z.:',',`'...7)"-.' 11.:4; ''fil,.--.'...: •,-' ; . • . * • . Googl Imagery©2025 Airbus,Maxar Technologies,Map data 02025 50 ft PORT LUDLOW TRAILS COMMITTEE Page 33 of 43 .'4 . Port Ludlow Trail Map - Hiking (tv A B r' D i F H I J K L M N 0 P (3 R 1 toTrails Legend PORT LUDLOW ' — ite Bay Trail iAB'U TT A RESORT COMMUNITY'- "[: , .i,GazeboaWads wa le — ge •vie..•1e•a'•MsM M , %�y. ` r 2 - 0 Beach Loop B Wing _ #i DNR Trails '(f, Gazebo - Estuary Trail A Golf Course la - Golf 9 Loop HP NegllborMod Park ' 3 0 Ludlow Falls Interpretive Loop F�F Picnc Table '*., j 1' 1 - Montgomery Loop --- Stream/seasonal/annual) 1 r !� I McCornuck Loop WT Water Tower o McCormick Railroad Trail •••• Trail uses road shoulder I - Niblicks Loop _ Trans share path.,NIT N. r PORTLUDLOWRESORT COM 4 — 0Oak Bay Trail r°`ee°'n`Low wain,tams e. sv , ww — Old Cart Path boo Connector Trod w r k ta. 360437 0PORT D�OW GOLF CLUB 2 Olympic Terrace Loop o• Tra1 Markers 1ABT I Timbe,t,. nve ,y p ; Ii j - 00sprcy'ral — Gate lPleese close after use 33 }P1�_1 Y PORT LUDLOW MARINA 0 Picnic Pant • Histatcal intormaoon sego - 360 437 0513 5 Rainier Loop • Trail or General Purpose P.i.. _ „.. -T Trail ® Bikes rot aao.vrd THE INN AT PORT LUDLOW THomes Lake Loop 360 437 7000 imbertoHomes Trail 6 - -mberton Loop • s it o ' r • • ` • d Bi _ Ludlow Bay AB 1 - �' ....,. 9 N PIS ..... --I ,....,- - ,....._ , ----,- ... , _,---J- ..... ...., • ..., ---/T.: ._ ,,,, . ,., _.4.--:. ,"., 10 05 Pak .l „� am _o Bumer Pdm 0,,, S- J ..w•� I'IIR I I I III 11 - -• j ira - • Ls.cow »44°w .0 "'LUJWe l eee \ /• The Vila 12 n.��..w.... 7{7 "".ns.rn a. � 70 0 • a .,...sm,�•}� 7 `C�f r..s n d Pawate`'" '► 10 16 name..�4/101; r \ J i r _ «�3 a..ci b,� tir'e Gill j µ e i .,i 16 "o C.wru( = .sef `` tr �yri,�y 8 we.were..d § Q % j 11 4rlligIPPF:a.i Nine s' (inactive `s •�t J b =3 a,. ;43 44, lea. 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X 1 4 all trails-Search X © H,,t hlxes and trHHL In Pct w❑ X + — OAS RECEIVED 0W0525 Pag!'20 of 29 -' C a https://www.alltrails.com/us/washington/port-ludlow .s AliTrails Q Search Explore, Saved v.i Shop CI Back to Explore Hiking / United States / Washington / Port Ludlow Swansonville • Best trails in Port Ludlow *4.3(1,305 reviews) alley - �, _ Port Ludlow — inSj _..., ..r a� sA, Sr:: Ja�o • ; .. 5 .F , yam, 1c, re ; -.� - .y. - • • .,r. r. da (0 All photos) 0 0 Shine Tidelands - State Park Looking for the best hiking trails in Port Ludlow?Whether you're getting ready to hike,bike,trail run, or explore other outdoor activities,AllTrails has 6 scenic trails in the Port Ludlow area.Enjoy hand- CO curated trail maps,along with reviews and photos from nature lovers like you.Explore one of 1...more p Top trails Squam ish Harbor St _ r •.; -, - #1 -Ludlow Falls Q Explore more trails P0(i')'1 _ Page 35 of 43 •�tr4 t. .'�,a `r * 4,6(558)•Easy•05 mi•Est.14m ` ' I r, I Map legend I Mapbox s OpenStreetMap Improve this map 1,OpenStreetMap contnbators .. ? RECEIVED 09/05/25 r �•. P..- 21 of 28 -Z ',0 . ��>4 r 1 r by e` •of p� ,. `C.. ,i, Important Info A. t ' '' telj;. - tiiik � -. 4 ,4 Disclaimer ' "' ! 4%.11111:* CJ Although everyeffort is made to assure a safe, r, • 1 ' ,. ♦��� ®� enjoyable event,the sponsors are not responsible + , -il / , , Ec\ /Z for accidents,thefts,damages or other liability. ( i rt, `'�Q� `�` lk�*c `�P� • Ai Patch & IW Credit a ., ' ligi . } r • S•. An A-Award patch is available for$11 (includes - 4 +- r .` credit).This walk event earns IVV credit. The Four Plus Foolhardy Folks and IVV is an international walking organization and Olympic Peninsula Exporters its US branch is the AVA. The AVA has over present 300 walking clubs. The clubs create walking routes and`sanction'existing routes and walks. COME WALK WITH US! Northwest Hiking Weekend Every AVA walk has a stamp with a unique number that can be collected in booklets and Port Ludlow, WA redeemed for award patches. FREE WALKERS ARE WELCOME TO JOIN US. FOR MORE INFO VISIT: Aug 19-21, 2022 FOURPLUSHIKERS.WEEBLV.COM If you Enjoy Walking . . . Visit our websites for details about our walking 3 walks, 3 days, A Award clubs. OR OPEVOLKSSPORT.ORG SN: 121590, 121580, 121389 https://fourplushikers.weebly.com/ OR https://opevolkssport.org/ AVA.ORG Free to the Public To look for a club in another area visit: Come walk with us! http://www.ava.org AVA:America's Walking Club haY */ /oib LSD • SANCTIONE D EVE NT PORT LUDLOW TRAILS COMMITTEE voa.�>a.e..ro WPage 36 of 43 f RECEIVED 09/05/25 Page 22 of 28 he Walks Time & Place Driving Directions The Bridge Deck. 121 Marine View Dr,Port Lud- The Bridge Deck. 121 Marine View Dr,Port Lud- low,WA.98365 low,WA 98365.Walk up registration here is From Tacoma and points south: From 1-5,follow "Teal Lake" from 8am to 11am.Walk at your own pace. signs for 16 and Gig Harbor.Cross the Tacoma Nar- 5K (rated 2B) or 10K (rated 3B) Alternate start for the Anderson Lake walk is rows Bridge on 16.Stay on 16 North and then 3 North until you reach the Hood Canal Bridge.Turn Walk on wooded trails around Teal Lake enjoy- at Anderson Lake State Park, 1061 Anderson left on 104 to cross the Hood Canal Bridge. ing the wildflowers and then on wide,wooded Lake Rd,Chimacum,WA 98325(Saturday only, After crossing Hood Canal Bridge:Take the first hours 8-12am for registration,4 m for finish). road to the right(Paradise Bay Rd).Follow the road , DNR trails with views of the Olympics.The g p into Port Ludlow.At the stop sign at Paradise Bay 10K includes part of the Timberton and Niblicks Rd and Oak Bay Rd,turn right.Turn right at Marine trails around the golf course with a cute café en Fees View Dr and follow Volkwalk signs. route.Free parking. $3 for AVA credit.Patches are available for$12. From Seattle:Take the ferry to Bainbridge Island and follow 305 north to 3 North.Take 3 North to Free walkers welcome. reach the Hood Canal Bridge. See above description "Anderson Lake State Park" from Hood Canal Bridge. MisC From Points North: Take the Edmonds/Kingston 5K (rated 2B) or 10K (rated 2B) ferry to Kingston.Stay on 104 heading west/north. I he trail circles the lake.You will walk on well- Dogs are allowed but please keep them leashed. At Striebels Corner,turn right to stay on 104.Turn maintained rolling dirt trails in the woods with Not suitable for wheelchairs. Strollers could do right onto the Hood Canal Bridge(signed Port Ange- the 5K Around the Bayroute ifyou can handle les). See above from Hood Canal Bridge. some pretty views of the lake along the way. PARKING: Free parking at the start point. There will be an alternate start/finish table at some stairs and curbs.There is the possibility of Anderson Lake State Park(Saturday only)or mud depending on the weather. ALT START SAT ONLY:Anderson Lake State Park Walk, 1061 Anderson Lake Rd,Chimacum, pick up directions at main registration. A Dis- WA 98325.Sat 8-noon,finish by 4pm. covery Pass or$10 fee for parking at Anderson Restrooms & Facilities Lake State Park.Dogs must be leashed. There will be a porta potty at registration and at MAPS OF EVENT the start/finish for all 3 walks. Water and trail (courtesy of Google maps) "Timberton & Bay" bars will be at the start/finish.Port Ludlow has 5K (rated 2B) or 10K (rated 3B) several restaurants and a convenience store. Walk along Port Ludlow Bay to the Timberton Hotel & Nearby Trails Loop,a 4.4 mile trail with 475 ft gain featuring 20%hotel discount at the Port Ludlow Resort if broad forest roads and dirt trails,ponds,woods, "VOLKSWALK" is mentioned.Call direct at and an impressive vista point.The 5K will stay (360)437-7000.https://portludlowresort.com/ along the Bay. Free parking. More Walks Point of Contact: Nearby YRE walks include: Port Townsend,Port Jane Holmes: Jensen- rr '-, Gamble,Kingston,Poulsbo,Bremerton,Sequim,A holmes@gmail.com Al t and Silverdale. (760)496-8610 (texts accepted) ) PORT LUDLOW TRAILS COMMITTEE Page 37 of 43 RECEIVED 09/05/25 Page 23 of 28 My.AVA.I 2025 REASONS TO DO THE EVENT Special programs ad long format PDF D'load info PDF] Walking with America's Veterans [Mad ) • CC:Jefferson County Share link: https://my.ava.org/event-view.php?sn=128374 Event comments 10K is not suitable for strollers. 4T IS THE EVENT CONDITIONS FOR THE EVENT each & Trail Walk Rating: 2E5, Distance: 5, 7, 10km .lar Round Walk N: 128374 - 2025/Y2925 Restrooms:Yes Pets:Yes Strollers: Medium Wheelchairs No IS THE EVENT Event information 'om Thu. ,Jan 2nd, 2025 to Dec 31st, 2025 5K(2B)route includes the beach, marina,wooded trails, waterfront neighborhoods. 7K adds an Interpretive Trail Start times: 24/7 a waterfall. The 5K &7K are relatively flat, but there are some stairs.The 10K(3C)adds an uphill climb to a high( osted on the Online Start Box (OSB) only neighborhood and a trail loop up there. Trails are well- - maintained. This is a cooler walk with lots of shade.This Register on OSB for the event Help for OSB walk is on the OSB. Pets permitted on leash. Not suitabl( wheelchairs. Restrooms at the marina and village store ERE IS THE EVENT along the trail.Challenges: Little Libraries, Washi Drt Ludlow, Washington Awards: IVV CREDIT ONLY 07) Anacortes HOW TO GET TO THE EVENT `o d °Victoria Mt Vernon OSB - First register for the oKe The detailed location of,and driving directions to,the ev © starting point are included in the event directions, downloaded from the Online Start Box(OSB).To plan yo -Arlington travels, please use the map on this page or the maps phi Port Angeles Port Townsend below, if provided by the club.The POC does not providt Marysville B. event directions nor accept alternate payment methods. °Everett - — © Register on OSB for the event mpic Edmonds £ Maps phrase and directions link ial Park :Shoreline Click"GO"to bring up the directions on Google maps to th • hci ' oRedmond event starting point. - °Seattle The Bridge Deck, 121 Marine View Dr, Por Bremerton GO.) Ludlow, WA Olympic _© p oRenton tional Forest (Just ma the above location al °Kent Go gle Map data©2025 Google Report a map error The above maps phrase is only provided for planning WARNING:The map pin is for reference only and may not purposes.The downloaded event directions provide detaile accurately indicate the start box location or the event start. directions to the starting point and possible alternate start point locations. THERE IS NO PHYSICAL START BOX AT THIS LOCATION. EVENT SPONSOR Four-Plus Foolhardy Folks (AVA-0534) Event website: fourplushikers.weebly.com POINT OF CONTACT Click inside the box to send an email to the POC. Jane Holmes jensenholmespa@gmail.com (760) 496-8610 PORT LUDLOW TRAILS COMMITTEE Faye 38 of 43 RECEIVED 09/05/25 Page 24 of 28 Privacy Policy Legal Conte PORT LUDLOW TRAILS COMMITTEE Page 39 of 43 RECEIVED 09/05/25 Ludlow Falls Interpretive Trail Page 25of28 I OLYMPIC PENINSULA > HOOD CANAL 9 47.9186, -122.7053 Map Et Directions "y" LENGTH A ELEVATION GAIN A HIGHEST POINT CALCULATED DIFFICULTY 0 0.6 miles, roundtrip 100 feet 100 feet F; ; ADD HIKE TO MY BACKPACK This is a lovely trail year-round. If you don't live in the area, it makes an excellent quick stop if you're in the vicinity of the Hood Canal Bridge. QDogs allowed on leash ® Good for kids © Lakes Vii Waterfalls Parking Pass/Entry Fee: None Hiking Ludlow Falls Interpretive Trail his is a lovely trail year-round. If you don't live in the area, it makes an excellent quick stop if you're in the vicinity of the Hood Canal Bridge. From the trailhead, follow the trail for a short distance before reaching a junction. Head left, following the trail through a forest full of ferns and moss. Be sure to take a moment to stop and read the excellent interpretive signs along the way. When you reach a junction, turn right and follow the trail downhill. Be sure to pause at the pumphouse to note how high the water rose during a flood in the past. As you continue you on, you'll reach a lovely creek before climbing some stairs to a view of the waterfalls. There are fences in places, which make the overlook not quite so stressful for parents. After you've had your fill of the falls, continue on. You'll cross a small bridge before reaching the first junction of your trip. Take a left here to return to where you started. 0 HIKE DESCRIPTION WRITTEN BY JESSI LOERCH, WTA STAFF PORT LUDLOW TRAILS COMMITTEE Page 40 of 43 RECEIVED 09/05/25 Page 26 of 28 LUDLOW FALLS INTERPRETIVE TRAIL MAP & DIRECTIONS Before You Go See weather forecast Parking Pass/Entry Fee: None WTA Pro Tip: Save a copy of our directions before you leave! App-based driving directions aren't always accurate and data connections may be unreliable as you drive to the trailhead. Getting There DRIVING DIRECTIONS From Highway 104, 0.2 miles northwest of the Hood Canal bridge, turn north on Paradise Bay Road. After nearly 6 miles, turn left on Breaker Lane. Take the first left and follow the access road to the end to reach the trailhead. TAKE TRANSIT Take the bus to the trailhead! Plan your trip by bus using TOTAGO. igi Print ►r Email TRAILHEAD Olympic Peninsula > Hood Canal GUIDEBOOKS & MAPS Port Ludlow Village Council https://portludlowresort.com/wp- content/uploads/2015/10/2017_Hiking_Trail_Map_ PORT LUDLOW TRAILS COMMITTEE Page 41 of 43 RECEIVED 09/05/25 Page 27 of 28 Plan hikes, check conditions & go outside RECOMMENDATIONS FORECASTS ALERTS Personalized hikes Weather, fire,smoke Trail& road 10,4 1 ' " &snow depth closures WTA Trailb.aze. 44. .o,u. ♦♦• tit r••1311 <S Ch•Lsn laxelhum Tr.. Q 't WI! QSEARCH FOR AMU HOC, 9 NOES M ARM A *Ma RECOMMENDER ,,,/1 0 Q 0© ^ - POST AI•R RO'OEf 0 A Cr e a Download on the ANDROID APPON App Store Google Play PORT LUDLOW TRAILS COMMITTEE Page 42 of 43 RECEIVED 09/05/25 Page 28 of 28 We (PLA) purchased a reprint of 3,000 and started distributing 5/10 and currently have a little over half still on hand. This has been just supplying the real estate offices that request them, the Gateway Visitor Center, the Marina, Inn and Golf Course. We hoped this would tide us over until you update the maps for 2026. We recently had a member of the Yacht Club stop by asking for trail maps. They mentioned it's one of the most requested items in the packets they distribute to their reciprocal guests. Here are some reviews that mention trails/hiking from the last 12 months. Nice property Pros: Comfortable bed. large room, easy-to-use fireplace, balcony. Friendly staff. Early morning coffee service downstairs if you don t like the coffee bags (think tea bag. but coffee) in room. Beautiful grounds, on the water. with trail map available. Restaurant on premise has nice menu. especially good value at happy hour Nice escape for a weekend away. Good restaurant (will write a separate review for the Fireside Restaurant) There is a beach trail at the back of the property which is lovely - peaceful. he location of the hotel is beautiful and made for lovely dog walks as well as amazing hikes nearby (highly recommend the Ludlow Falls Interpretive Trail). We used this beautiful place as a base for exploring the Olympic Peninsula From the moment we checked in until our departure. we were made to feel welcome and well provided for. The Port Ludlow community maintains a variety of trails in the area of various lengths and a helpful map is available at the desk. This is a dog friendly hotel and village. PORT LUDLOW TRAILS COMMITTEE Page 43 of 43