HomeMy WebLinkAboutCONSENT LTAC Musem of Art JCHS Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight, Deputy Clerk of the Board
DATE: December 22, 2025
SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax)Grant Funding; In
the amount of$86,058; Jefferson County Historical Museum
STATEMENT OF ISSUE:
This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of
tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee
met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted
from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on
December 8,2025.
FISCAL IMPACT:
Jefferson County Historical Museum $86,058;
RECOMMENDATION:
Approve and sign the agreement
REVIEWED BY:
QJo D. Peters, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: JEFFERSON COUNTY HISTORICAL SOCIETY Contract No: JCHS26
Contract For: 2026 LODGING TAX Term: 2026
COUNTY DEPARTMENT: COUNTY ADMINISTRATOR
Contact Person: ADIEL MCKNIGHT
Contact Phone: X 102
Contact email: AFMCKNIGHT@CO.JEFFERSON.WA.US
AMOUNT: $86,058 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $86,058 Competitive Sealed Bid
Matching Funds Required: _ Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# Z_ RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO LIA IT 3 5.080 AND CHAPTER 42.23 RCW.
CERTIFIED: ❑ N/A: l •
f v? 47 Jr —
ature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROP D FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT EEN ARRE V ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: ❑ N/A: ❑� C . ./G 2 S`
lgnat re Date
STEP 3: RISK MANAGEMENT REVIEW(will be added tronically through Laserfiche):
Electronically approved by Risk Management on 12/17/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/17/2025.
County standard LTAC grant language. Hard copy PAO signature
provided to Adiel.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
AGREEMENT FOR 2026 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES
FOR JEFFERSON COUNTY HISTORICAL SOCIETY
This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY)and JEFFERSON
COUNTY HISTORICAL SOCIETY("RECIPIENT").
WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State
of Washington under UBI number 161-001-597;and
WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY, as
authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code;and
WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee
("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW
67.28.1817 and Chapter 3.25 Jefferson COUNTY Code;and
WHEREAS, RECIPIENT submitted a qualified lodging tax proposal to the LTAC;
WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified
lodging tax proposal to the Jefferson County Board of Commissioners;
WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for
funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$86,058 for the
purposes recommended by the LTAC("Final LTAC Award");
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as
follows:
1. SERVICES TO BE PERFORMED USING THE LTAC AWARD
a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the
approved tourism promotion services listed in Exhibit A and for no other purpose during the 2026 fiscal
year.
b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the
amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services
listed in RECIPIENT's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit B.
2. RESPONSIBILITIES OF RECIPIENT
a. On or before January 31, 2026;April 30, 2026; July 31, 2026; October 31, 2026; and January 31, 2027,
RECIPIENT shall provide to the COUNTY all of the following,which are more specifically described in
Exhibit C:
i. A quarterly report of the use, services, programs and activities of RECIPIENT under this
Agreement for the prior quarter;
ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior
quarter; and for the final quarter report,the financial statement shall also include a detailed
financial statement for all 2026.
JEFFERSON COUNTY HISTORICAL SOCIETY Page 1 of 57
iii. On or before January 31, 2027 or upon execution of this Agreement, whichever is later,
provide to the COUNTY: A billing invoice requesting payment of Hotel-Motel Funding for
the 2026 fiscal year.
b. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed,
and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to
COUNTY or State representatives to audit those records.
c. Funding provided by this Agreement may only be expended on the services described in Section 1 of
this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson
COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be
refunded to Jefferson COUNTY by January 31, 2027.
d. By February 28th of each year provide all of the following information on Exhibit B, attached hereto
and incorporated by reference for the previous year.
i. Each festival,event, or tourism facility owned and/or operated by RECIPIENT.
ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or
not)by RECIPIENT on each festival, event or tourism facility.
iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist"
includes persons traveling more than 50 miles to the location of the event, festival or facility
and overnight stays in the area).
iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels,
resorts, bed and breakfasts, or commercial campgrounds).
v. Measurements that demonstrate the impact of increased tourism attributable to the event,
festival or facility.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support
of their responsibilities as defined under this Agreement.
b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year. Payment is conditioned
on full compliance with this Agreement, including but not limited to, the submittal of the reports
required by Section 2.
c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31,
2026,except for the reports required in Section 2,which are due January 31,2027 and February 28,2027.
5. ASSIGNMENT
A parry's interests in this in this Agreement may not be assigned to any other person.
JEFFERSON COUNTY HISTORICAL SOCIETY Page 2 of 57
6. TERMINATION
a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written
notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any
way,or for non-performance of duties under this Agreement, or for any reason.
b. RECIPIENT may terminate this Agreement upon thirty(30)days written notice to the COUNTY. In the
event of termination under this clause, the COUNTY shall be liable to pay only for services rendered
prior to the effective date of termination. If termination covers a period for which payment has already
been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the
balance of time remaining in the paid period,unless otherwise negotiated.
7. HOLD HARMLESS
a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and
volunteers (and their marital communities) harmless from and shall process and defend at its own
expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits
at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or
breach of an of its obligations under this Agreement; provided that nothing herein shall require
RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims,
demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and
volunteers (and their marital communities), and; provided further that if the claims or suits are caused
by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the
COUNTY, its officers, employees agents and volunteers (and their marital communities), this
indemnity provision with respect to claims or suits based upon such negligence, and or the costs to
the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the
extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees.
b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by
RECIPIENT's employees, including all other persons engaged in the performance of any work or
service required of RECIPIENT under this Agreement and, solely for the purpose of this
indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial
insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into
pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation.
8. INSURANCE
RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required, the
following insurance:
a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability
coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal
injury, and property damage, with a limits of not less than in the amount of at least $1 million per
occurrence, for bodily injury, including death,and property damage; and
b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation
insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall
provide evidence of coverage to Jefferson COUNTY Risk Management, upon request.
9. INDEPENDENT CONTRACTOR
a. +�PRECIPIENT and the�P COUNTY agree that RECIPIENT is an independent contractor with respect to
JEF}} ure C�VXST�JRIa this Agreement. Page 3 of 57
b. Nothing in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto.
c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded
COUNTY employees by virtue of the services provided under this Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or
social security or for contributing to the state industrial insurance program, otherwise assuming the
duties of an employer with respect to RECIPIENT, or any employee, representative, agent or
subcontractor of RECIPIENT.
e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial
insurance, tax reports, business licenses, registrations, and all other obligations of an independent
organization.
10. COMPLIANCE WITH LAWS
RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be
done under this Agreement.
11. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be
governed by and construed under the laws of the United States, the State of Washington and the County of
Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County,
Washington between Jefferson County residents.No party shall argue or assert that any state law other than
Washington law applies to the governance or construction of this Agreement.
12. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into
claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in
writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but
shall be subject to judicial review.
b. If either party deem it necessary to institute legal action or proceeding to enforce any right or
obligation under this Agreement, each party in such action shall pay for its own attorney's fees and
court costs.
c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson
County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties
agree that the parties have the right of appeal from such decisions of the Superior Court under the
laws of the State of Washington.
d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington.
13. DISCRIMINATION PROHIBITED
RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the
grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably
discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use
of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide
occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors.
JEFFERSON COUNTY HISTORICAL SOCIETY Page 4 of 57
14. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated agreement between
the COUNTY and RECIPIENT and supersedes all prior negotiations, representations, or agreements written
or oral.
15. PUBLIC RECORDS ACT
This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public
Records Act,RCW Chapter 42.56.
16. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson COUNTY.
b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit
records related to the funds provided to RECIPIENT under this Agreement.
17. NO SEVERABILITY
The terms of this Agreement are not severable. If any provision of this Agreement or the application of this
Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the
remainder of this Agreement and the application this Agreement shall not be enforceable.
18. SURVIVAL
Those provisions of this Agreement that by their sense and purpose should survive the term of this
Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of
limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period..
Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that
survive the term of this agreement include: (a)controlling law; (b)insurance; and,(c) indemnification.
19. AMENDMENT,MODIFICATION AND WAIVER
a. This Agreement may be not be amended or modified to change the approved tourism promotion
services in the Final LTAC Award.
b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be
made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend,
modify, or waive any clause or condition of this Agreement.
c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is
not effective or binding unless made in writing and signed by the Jefferson County Board of
Commissioners or their delegate.
SIGNATURES ARE ON THE FOLLOWING PAGE
JEFFERSON COUNTY HISTORICAL SOCIETY Page 5 of 57
JEFFERSON COUNTY WASHINGTON JEFFERSON COUNTY HISTORICAL
SOCIETY
Board of COUNTY Commissioners
Jefferson COUNTY, Washington
By: By:
Heidi Eisenhour, Chair Signature
By: Name:
Greg Brotherton, Commissioner
Title:
By: Date:
Heather Dudley-Nollette, Commissioner
SEAL:
A 1TEST:
Carolyn Gallaway, CMC Date
Clerk of the Board
Approved as to form nly:
0). C • ' 411142,C
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
JEFFERSON COUNTY HISTORICAL SOCIETY Page 6 of 57
EXHIBIT A
Itemized List of Tourism Promotion Services Approved in the Final Award
Position % FTE HourlyRate Total
Requested
Director of Collections + Research 0.5 $ 34.50 $ 35,880.00
Development + Marketing Coordiantor 0.35 $ 23.50 $ 17,100.00
Visitor Services Associate (x2) 0.5 $ 20.50 $ 42,640.00
TOTAL $ 95,620.00
JEFFERSON COUNTY HISTORICAL SOCIETY Page 7 of 57
EXHIBIT B
RECIPIENT'S PROPOSAL
ATTACHED
JEFFERSON COUNTY HISTORICAL SOCIETY Page 8 of 57
Exhibit C
Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY
Administrator's Office
No Later than February 28th of each Year
Lodging Tax Reporting Form
Orgamzations receiving funding to promote festival special events and tourism-related activities through tourism-related facilities
owned or sponsored by non-profit organisations or the local jurisdiction are required to complete this form for EACH activity.
I Orpmmtien Name: Reporting Year:
2 Sponsor Type(Check One): 0 501(cx3) ()501(cl(6) O Local Junsdictron ()Other(Explain):
3 Activity Name
4 Acnvity Type(Check One): O Event Festival* ()Facility' ()Marketing'
5 Activity Start Date':
5 Activity End Date'
Total Cost of Actnuv S
S Amount Requested: S
9 Amourr Awarded S
10 Overall Attendance' 13 Number of Attendees Who Stayed 0vetntgb m Unpaid Accommodatoas'
a) Projected' a; Projected'
b) Actual' b) Actual*
c) Methodology(Check One). ()Direct Count' c Methodology(Check One,: ()Direct Count'
()Indirect Count' ()Representam•e Survey' ()Indirect Count' ()Represenuae Survey'
()informal Survey' ()Structured Estimate' ()Informal Survey' ()Structured Estimate'
()Other(explam): ()Other(explain):
11 Number of Attendees Who Traveled 50 Miles or More' 14 Number of Attendees Who Stayed Overnght m Paid Accommodations'
a) Projected' a' Projected'
b) Actual' b) Actual•
c) Methodology(Check One) ()Direct Court' c) Methodology(Check One): ()Direct Come
()Indirect Count' l)Reptesemam•e Survey' ()Indirect Count' ()Representative Survey
()Informal Stint ' ()Structured Euimate 0 Informal Suety' 0 Structured Estimate'
()Other(e'piam): ()Other(explain):
1'Number of Attendees Who Traveled from Another State or Country' 15 Number of Paid Jaime Nights•
a) Projected* a; Projected'
b) Actual• bl Actual'
c) Methodology(Check Oriel ()Direct Count' c) Methodology(Check One): ()Direct Count'
()Indirect Count' ()Representan a Survey' 0Indirect Court' ()Representane Survey'
()Informal Survey ()Structured Estimate' ()Informal Survey' ()Structured Estimate'
()Other(explain): `^1 Other(explain):
'See Lodging Tax Yearly Reporting Definitions Instructions
Name of Individual Who Prepared Report
Phone=: E-Marl Address
RETURN THIS FORM TO:
Jefferson County Amnmistratoi s Office
1820 Jefferson Street
P.O.Box 1220
Port Townsend WA 95368
jeffbocc co.jefferson.wa.us
DEADLl1-E:February 28th of Each Reporting Year
JEFFERSON COUNTY HISTORICAL SOCIETY Page 9 of 57
LTAC Yearly Reporting
Definitions/Instructions
Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local
marathon)
Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum,
convention center)
Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity
but may also operate for less than a full year.
Activity Date: Activity beginning and ending dates.
Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity,
enter the number of persons estimated to have actually visited area as result of marketing activity.
Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of
persons expected to visit area as result of marketing activity.
Methodology: Select the methodology used to estimate the actual number of visitors/participants.
Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at
entry points,vehicle counts or number of chairs filled.A direct count may also include information collected
directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event.
Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold,
redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates.
Representative Survey:Information collected directly from individual visitors/participants.A representative
survey is a highly structured data collection tool,based on a defined random sample of participants,and the
results can be reliably projected to the entire population attending an event and includes margin of error and
confidence level.
Informal Survey:Information collected directly from individual visitors or participants in a non-random manner
that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire
visitor population and provide a limited indicator of attendance because not all participants had an equal chance
of being included in the survey.
Structured Estimate:Estimate produced by computing known information related to the event or location.For
example,one jurisdiction estimated attendance by dividing the square footage of the event area by the
international building code allowance for persons(3 square feet).
Other:(please describe)
Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing
activity.
Total Attendees Traveling 50 miles or more:
Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility.
For marketing organizations,report visitors traveling more than 50 miles to visit area.
Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of
visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number
of visitors who traveled from another state or country.
Attendees who stayed overnight:
Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments
such as hotels,motels,bed and breakfasts,etc.
Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations
such as family and friends.
Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more
persons occupying one room for one night.
JEFFERSON COUNTY HISTORICAL SOCIETY Page 10 of 57
EXHIBIT C 1 St QUARTER Due by April 30th to afmcknightAco.jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 1st QTR:
ORGANIZATION Amount Received Overspent Refund TOTAL 1"
Awarded From (+) Required QTR
by Underspent LTAC
Jefferson Jefferson (-)of LTAC FUNDS
County County funds SPENT
2. LTAC funds spent by your organization 1'QTR(include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
3. LTAC funds balance remaining 1st QTR:
4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts
executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,
RECIPIENT shall provide access to Jefferson County or State representatives to audit those records.
JEFFERSON COUNTY HISTORICAL SOCIETY Page 11 of 57
EXHIBIT C 2nd QUARTER Due by July 31"to afmcknight@cojefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 2"d QTR:
ORGANIZATION Total Total Overspent Refund TOTAL TOTAL
Amount Received (+) Required Pt QTR 2'QTR
Awarded From Underspent LTAC LTAC
by Jefferson (-)of LTAC FUNDS FUNDS
Jefferson County funds SPENT SPENT
County
2. LTAC funds spent by your organization 2°d QTR(include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
1. LTAC funds balance remaining 2'QTR:
2. Please attach your organization's report for all revenue,marketing, services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable
notice,RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records.
JEFFERSON COUNTY HISTORICAL SOCIETY Page 12 of 57
EXHIBIT C 3rd QUARTER Due by October 3151 to afmcknight(uiico jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 3rd QTR:
ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL
Amount Received (+) Required 1st QTR 2nd QTR 3`d QTR
Awarded From Underspent LTAC LTAC LTAC
by Jefferson (-)of LTAC FUNDS FUNDS FUNDS
Jefferson County funds SPENT SPENT SPENT
County
2. LTAC funds spent by your organization 3rd QTR(include 200 word limit regarding activities and funds
spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
2. LTAC funds balance remaining 3rd QTR:
3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable
notice,you shall be able to provide access to Jefferson County or State representatives to audit those records.
JEFFERSON COUNTY HISTORICAL SOCIETY Page 13 of 57
EXHIBIT C 4th QUARTER Due by January 31"to afmcknicht n co.jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 4th QTR:
ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3`d TOTAL
Amount Received (+) Required Pt QTR 2"d QTR QTR 4`s QTR
Awarded From Underspent LTAC LTAC LTAC LTAC
by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS
Jefferson County funds SPENT SPENT SPENT SPENT
County
2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
3. LTAC funds balance remaining 4th QTR:
4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts
executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,
RECIPIENT shall provide access to Jefferson County or State representatives to audit those records.
JEFFERSON COUNTY HISTORICAL SOCIETY Page 14 of 57
RECEIVED 09/08/25
Page 1 of 43
2026 REQUEST FOR PROPOSAL PACKET
LODGING TAX/TOURISM PROMOTION
This packet is for the 2026 TOURISM PROMOTION SERVICE PROPOSALS to be funded by the Jefferson
County Lodging Tax. Under Jefferson County guidelines,you must be a NON-PROFIT or GOVERNMENTAL
AGENCY to be eligible to be funded by the Jefferson County Lodging Tax.
The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed proposals that
include all of the requested information and documents, and that are submitted by the deadline:
WEDNESDAY, SEPTEMBER 10,2025 by 4:30 P.M.
2026 Proposal Guidelines: Tourism Promotion Activities
The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from government
agencies and non-profit organizations for tourism promotion to be provided during calendar year 2026 and paid
for from the County's lodging tax fund. The Committee will make recommendations to the Jefferson County
Commissioners within one month following the proposal deadline. All decisions for use of the lodging tax will
be made by the Jefferson County Commissioners.
• Proposals from government agencies or non-profit organizations are to be for tourism
promotion during calendar year 2026. Please refer to Section 1 of this packet for examples of
eligible tourism promotion activities for this funding round.
• At the time of implementation,tourism related activities within proposals must comply with federal,
state, and county laws and requirements, including county Public Health direction. NOTE:
Jefferson County may not use public funds in any way that can be construed as a gift to an individual
or organization.
• Proposals must completely address the questions,and all requested supplemental information must be
provided. Incomplete or late proposals may not be considered by LTAC.
• To be considered,a fully completed and signed digital application (digital signatures acceptable)
must be received at afmcknight@co.jefferson.wa.us by the deadline listed above.
• All applications must be submitted as a signal digital application in a one PDF file attached to an
email. If you need assistance combining multiple documents into a single PDF document, please
contact our office.
• All documents filed with the County are public records, potentially eligible for release.
Jefferson County is committed to the non-discriminatory treatment of all Persons in the employment and
delivery of services and resources.
2026 Proposal Checklist for Tourism Promotion Activities
Organization Name: Jefferson County Historical Society
Event Name, if different: Newly Imagined Museum of Art + History staffing
support
Proposed Contract Amount: $ $92,620 501(c)(3) ® (6) ❑
WA UBI Number: 161 001 597 EIN Number: 91-6013489
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Proposals should completely address the questions,and all requested supplemental information should be
provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC.
To be eligible for consideration,your application must be signed, dated, and include the following items in the
listed order.
Check each item submitted:
® Signed and Dated Proposal Checklist for Tourism Promotion Activities.
® Declaration of capital expenditures and operations, if applicable(Attachment A).
® Proof of liability insurance (Attachment B)
® Section 1 - Itemized list of proposed services and estimated costs.
® Section 2 -Proposal Questions.
® Section 3 -Proposed 2026 promotion, facility, event or activity budget.
® Section 3 -2025 organizational budget and year-to-date income and expense statement(s).
® Section 3 -List of names and addresses of the organization's current Board of Directors.Name and contact
information for event chairperson, if applicable.
® Section 3 -Optional work samples such as season brochures, promotional materials, reviews,
news/magazine articles, etc. (maximum of 5 separate pieces)
To be considered, a fully completed and signed original application with supporting documents must be
electronically received and date stamped at the Jefferson County Administrator's Office, to Adiel McKnight @
afmcknight(&,,co.iefferson.wa.us
by WEDNESDAY,SEPTEMBER 10,2025 by 4:30 p.m.(Secure and approved file transfer links are acceptable
to accommodate large file sizes if needed.)
Documents submitted to the County are public records, potentially eligible for release.
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2026 Proposal Checklist for Tourism Promotion Activities
Proposal Deadline: WEDNESDAY, SEPTEMBER 10,2025 AT 4:30 P.M.
Electronically to Email Address: afmcknight(aco.iefferson.wa.us
Please type (10 point or larger)or legibly print in ink.
To be considered: all questions must be answered; all requested documents provided; this form must be signed
and dated.
Organization Name: Jefferson County Historical Society
Organization Address: 540 Water St Port Townsend WA 98368
Contact Name: Tara McCauley
Contact Address: Same as above
Day Phone: 360-385-1003
Evening or Cell Phone: 206-949-2598
E-Mail Address: tara@jchsmuseum.com
Facility/Event: (if applicable) Newly Imagined Museum of Art + History staff support
Total Lodging Tax Request: $ $95,620_
Estimated 2026 org. operating
budget: (Incl. Lodging Tax
funds) $ $700,000
If asking for funds for a Dollar Amount
specific event, list other cash $
funding sources and dollar $
amounts budgeted for this $
project. $
Note: This section is only due $
for specific event and festival
funding requests. $
Total Project Revenue Budget: $
Did your organization receive Lodging Tax Funds from the County in 2025? @ Yes 0 No
understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will
enter into a contract with the County to provide the contracted services up to the maximum contract amount. /understand that the
proposal herein is a public record potentially eligible for public release.
Sign Name: Date: 9/6/2025
Print Name and Title: Tara McCauley
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1. Itemized List of Proposed Tourism Promotion Services
In the following space or on a separate sheet of paper,please specify each proposed tourism promotion,
program,facility, event or activity, including quantities and costs (see examples at bottom of page).
JCHS 2026 LTAC FUNDING REQUEST
Staffing support for the Newly Imagined Museum of Art +
History
Position % FTE Hourly Rate Total
Requested
Director of Collections + Research 0.5 $ 34.50 $ 35,880.00
Development + Marketing Coordiantor 0.35 $ 23.50 $ 17,100.00
Visitor Services Associate(x2) 0.5 $ 20.50 $ 42,640.00
TOTAL $95,620.00
Examples of how to list your proposed tourism promotion services or event(Please be as specific AS
POSSIBLE about the services,quantities,the tourism market,distribution method,and cost):
10,000 promotional rack cards for 1-5 corridor from Portland to Bellingham,April-June 2018 $1,835
The rack cards will promote an event/hotel/restaurant promotional package.
Design and printing $1,250
Distribution by XYZ Company $ 500
5 hours of staff time at$17.00 per hour to write copy,edit and proof the cards......$ 85
1/3 page black and white event promotional advertisement in XYZ Magazine,July 2018 edition....$1,500
XYZ Magazine has 250,000 subscribers in western and northwest states.This 1/3-page ad
will be part of a full-page advertisement being coordinated by the VCB.XYZ Magazine will match
the value of the advertisement with a feature article on Jefferson County and the event in the same edition.
2. Proposal Questions
Please limit your answers to no more than one page for each question.
Tell us about your promotion, program,facility,event or activity and why you think it will increase
tourists traveling to and staying in Jefferson County. Include a general description of the promotion,
program, facility, event or activity including its purpose, history, etc.
The Jefferson County Historical Society (JCHS),founded in 1879, brings people together to share, learn,
and be inspired by Jefferson County's arts and heritage.We manage three sites—the Museum of Art +
History,the Rothschild House(in partnership with Washington State Parks), and the Research &
Collections Center. Historically funded through the County's general fund, partial funding for JCHS
staffing has been supported through an annual Lodging Tax allocation since its establishment.
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JCHS staff and trustees are aligned around the importance of heritage tourism at our sites and
throughout the broader Olympic Peninsula, as a vast majority of travelers visit museums and historic
sites while abroad. As such, JCHS is embarking on a transformative project to reimagine the Museum of
Art + History into a fully renovated,accessible,and immersive cultural destination. With new ADA-
compliant infrastructure, rotating thematic exhibitions, and dynamic visitor experiences,the museum
will serve as a cornerstone of Jefferson County's destination development strategy,attracting both
first-time and repeat visitors from across the region and beyond.
The project has three key components:
• Accessibility Upgrades - Completed in June 2025, renovations now ensure ADA compliance
and a safer, more welcoming visitor experience. Improvements include two new ramps,
heightened doorways, leveled floors, upgraded lighting, handrails, and new signage.
• A New Exhibition Model - Beginning in 2026, all exhibitions will be united under an annual
theme, blending art, history,and community storytelling.This approach fosters deeper
engagement and creates a more connected visitor experience.
• Permanent Exhibition Infrastructure - Newly installed systems and display elements provide a
flexible, long-term foundation for rotating shows, interactive features, and community-driven
narratives.
The inaugural 2026 theme, "Home,"will explore what home means to our community—past, present,
and future.Through art,archives, and partnerships, visitors will engage with stories including:
• Early settlement and Chinese immigration in the 1800s
• Jamestown S'Klallam and Chemakum perspectives on home
• The WWII incarceration of Japanese American families
• Shifting industries shaping migration to the region
• Today's housing challenges and solutions
This project reimagines how we tell Jefferson County's stories—making the museum more inclusive,
more dynamic, and more essential to residents and visitors alike.
If this is a continuing or reoccurring promotion, program, facility or event,describe your organization's
prior activities. If applicable, how is it different than in the past?
In past years, JCHS has requested general operating support to sustain our core programs and facilities.
This year,with the upcoming launch of the Newly Imagined Museum of Art + History,we are requesting
targeted staffing support to assist with exhibit installation,visitor engagement, and operations as we open
and run the renovated museum.
How does your promotion, program, facility or event support one of the Highest Priorities or Additional
Considerations listed below under"Other Criteria" (see page 9)?
A renovated museum directly supports destination development by enhancing our community's cultural,
economic, and tourism appeal.This translates into several specific benefits:
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• Attracting More Visitors: New, immersive experiences draw both first-time and repeat visitors,
especially when the museum offers fresh exhibitions and accessible spaces. Further,a renovated
facility signals to potential visitors that the destination is investing authentic,engaging cultural
experiences.
• Extending Visitor Stays:A revitalized museum encourages longer stays in the region by providing
another high-quality attraction to visit. When paired with the County's other offerings—like
outdoor recreation, regional dining, and community events, this increases the likelihood visitors will
book overnight stays, boosting hotels, restaurants, and shops.
• Strengthening Community Identity& Branding:A renovated museum positions the region as a
leader in arts, history, and culture,elevating Jefferson County's reputation regionally and statewide.
It enhances the storytelling capacity of the community—sharing inclusive,diverse,and locally
relevant narratives—making the destination more appealing to travelers seeking authentic,
meaningful experiences. Further, a well-branded museum creates content and campaigns that
amplify Port Townsend's identity across social and digital platforms, attracting broader audiences.
• Driving Economic Impact: Increased visitation to the museum drives higher tourism revenue for
the entire community. Visitors spend on lodging, dining, retail, and transportation. A renovated
museum also draws sponsorships,grants, and philanthropic investment, infusing funds into the
local economy and supporting other destination-wide initiatives.
• Enabling Year-Round Destination Development:Seasonal destinations like ours often struggle
with maintaining consistent visitor numbers. By offering ongoing, rotating exhibitions, public
programs, and accessible experiences year-round,the museum supports off-season tourism.
Describe how you intend to market/promote your promotion, program, facility,event or activity to
potential tourists who reside outside Jefferson County or traveling more than 50 miles.
The Newly Imagined Museum of Art + History is set to open in April 2026 and is intended to serve locals
and visitors alike.To attract visitors from outside Jefferson County and travelers coming from more than
50 miles away, JCHS will implement a multi-channel marketing campaign designed to position the Newly
Imagined Museum of Art + History as a must-see cultural destination in the region:
- Regional Digital Marketing&Advertising
• Targeted digital ads across Western Washington and the greater Puget Sound area.
• Sponsored placements on Google, Facebook, and Instagram highlighting new exhibitions,
programs, and accessibility upgrades.
• Partnering with statewide cultural tourism campaigns to feature the museum with State of WA
Tourism,the Maritime Washington National Heritage Area, and other regional tourism platforms.
- Partnerships with Lodging&Tourism Organizations
• Collaborate with local hotels, inns, and short-term rentals to create packages featuring
museum visitation alongside overnight stays.
• Cross-promotion with the regional Chambers of Commerce, the TCC, and other major regional
events to integrate museum programming into destination-wide tourism campaigns.
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- Website, SEO,& Email Marketing
• Expand our website with dedicated landing pages highlighting the Newly Imagined Museum
experience and travel information for visitors.
• Invest in search engine optimization (SEO) to ensure we capture cultural tourists researching
Pacific Northwest getaways.
• Use email campaigns targeting regional and statewide audiences with itineraries,trip ideas, and
sneak previews of new exhibitions.
How will you measure the effectiveness of your promotion, program,facility,event or activity?
We will monitor overall attendance at the Museum with specific tracking for out-of-county/visitors from
50+ miles away by collecting visitor zip codes through our ticketing and membership systems to evaluate
reach and growth in tourist visitation.We will also compare year-over-year visits during major museum
events and exhibition openings.
We'll also use website analytics to measure traffic, focusing on users outside Jefferson County. Lastly,we
will collect visitor surveys to capture qualitative feedback on experience, satisfaction, and travel decisions
influenced by the museum.
Also,describe how you will document and report to the County the economic impact from your
promotion,program,facility,event or activity. (State law requires the County to report annually to the State
Department of Community Development and Economic Trade about the number of lodging stays and economic
benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.)
JCHS will continue to submit quarterly reports to the county, in addition to the annual State report.
What economic impact can we expect in Jefferson County from your proposed promotion, program,
facility,event or activity?
a. Actual or estimated number of tourists at your event/facility last year(2025):
In 2025 thus far,JCHS visitation to all three sites is 5,050, and we anticipate a further 4,000 visitors by
the end of the year.The breakdown of tourist visitation within that total is:
- 55.4% of visitors came from 50+ miles away. To further break this down:
o 24.4% visited from greater than 50 miles (but within WA)
o 28.0% visited from out of state
O 2.8% visited Internationally
- 63.8% of visitors came from out of the county.To further break this down:
o 33.0%visited from in state, but outside Jefferson County
o 28.0% visited from out of state
O 2.8%visited internationally
b. Estimated number of tourists who will attend your event/facility this year(2026):
We are projecting a 30% increase to visitation in 2026,which would equate to approximately 7,530
tourists.
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c. Projected economic impact in Jefferson County from your event/facility(e.g. number of tourists
who will stay overnight in Jefferson County-based lodging establishments; economic impact for
Jefferson County restaurants, community facilities, amenities, events, and businesses).
The reopening of the Newly Imagined Museum of Art + History is expected to generate significant
tourism-related revenue for Jefferson County with increased visitation and subsequent overnight stays
throughout the county,as well as boosts to local spending at restaurants, shops, and amenities.
The museum will enhance participation in countywide festivals and strengthen Jefferson County's appeal
as a premier cultural destination.
2. Describe your organization's area of expertise. Do you provide a unique service?
Our expertise lies in combining history, art, and community storytelling to create engaging, inclusive, and
educational experiences for locals and visitors alike. Many staff at JCHS have graduate degrees in
museology, art history,or education, and the Museum of Art & History represents the only
interdisciplinary museum with paid staff in Jefferson County, as well as the only publicly accessible,
noncommercial art exhibition space.JCHS is uniquely positioned to provide visitors with experiences
based in deep historical research, local art and artists' perspectives, and a broad representation of
diverse voices from throughout the region.
3. Background Information about Your Organization
Attach the following items to your proposal in the order listed:
(Note: To be considered by the Committee, all of the listed information must be included with your proposal.)
Attachments:
• Projected 2026 promotion, program, facility, event or activity budget including income and expenses.
(Please note: if an LTAC award is granted at a different than requested, you will be asked to submit a
revised budget prior to contract approval.)
• 2025 Budget and Actual income and expenses year to date statement(s) (for example, Profit & Loss and
Balance Sheets).
• List of names and addresses of the organization's Board of Directors as of the date the proposal is filed.
Also, if the proposal is for the marketing of an event and there is a chairperson for the event (either
volunteer or paid), list that individual's name, address and phone number.
• If you desire, you may provide samples of promotional and/or design materials such as brochures, artist
renderings, graphics, etc. (recommended 1-10 samples.)
Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals by checking
the Washington Secretary of State's on-line corporation records.
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2026 LTAC Opportunity Information
1. Jefferson County's Proposal Process -
The Jefferson County LTAC solicits service proposals each year. The proposal form is attached, posted on the
County's website, www.co.jefferson.wa.us and may also be requested by calling the Jefferson County
Commissioner's Office at the Courthouse, (360) 385-9102.
This year,the Committee will review proposals on September 30,2025 from 10:30 a.m.to 4:30 p.m.Applicants
are asked to attend the September 30, 2025 meeting beginning at 10:30 a.m. The County will provide meeting
information for all complete applications.At that meeting,each proposing agency will answer questions from the
Committee regarding their proposal. The Lodging Tax Advisory Committee will make a recommendation to the
Board of County Commissioners regarding which proposals to fund, and at what funding levels within available
revenues.
The review of the LTAC recommendations and final decision about how to use the lodging tax monies is made
by the County Commissioners. Each agency will be notified of the status of their proposal.Contracts are prepared
by the County and sent to agencies.
2. Available Funding for 2026
Organizations submitting proposals should be aware that a total of approximately$900,000 in lodging tax awards
will be available for allocation to eligible tourism promotion activities through this RFP. This amount also
includes $5,280 in staff administrative costs to manage the grants and to process invoices, and $10,000
contingency fund for Olympic Peninsula Gateway Visitor Center.
County Ordinance 09-1207-98 provides for distribution of Lodging Tax as follows:
• The lodging tax funds are to be used for targeted and/or regional promotion,the operation and maintenance
of organizations operating tourist related facilities and their costs for local promotional activities.
• Not more than 25%for the development of tourism related facilities.
3. Definitions
By state law, lodging tax funds may only be used for tourism promotion and the acquisition and/or operation,
including maintenance, of tourism-related facilities. The following definitions are copied verbatim from RCW
67.28.080.Note: State law changed in 2007 to include"operation"of tourism events in the definition of"tourism
promotion."
"Tourism" means economic activity resulting from tourists. hich ma\ include sales of overnight lodging,
meals, tours, gifts, or souvenirs.
"Tourist" means a person who travels from a place of residence to a different town, city, county, state, or
country, for purposes of business, pleasure,recreation, education,arts, heritage, or culture.
"Tourism promotion" means activities, operations, and expenditures designed to increase tourism, including but
not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism;
operating tourism promotion agencies; and funding the marketing of special events and
festivals designed to attract tourists.
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"Tourism-related means real or tangible personal property with a usable life of three or more
facility" years,or constructed with volunteer labor that is:(a)(i)Owned by a public entity;(ii)owned
by a nonprofit organization described under section 501(c)(3) of the federal internal
revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described
under section 501(c)(6) of the federal internal revenue code of 1986, as amended, a
business organization, destination marketing organization, main street organization,
lodging association, or chamber of commerce and(b)used to support tourism, performing
arts, or to accommodate tourist activities.
4. Proposal Evaluation Criteria
Jefferson County Policy Statement for Use of the Lodging Tax
Jefferson County's Lodging Tax Fund will be the primary source of county funding for activities,operations, and
expenditures designed to increase tourism.The County does not make any multi-year commitments with Lodging
Tax funds. However, service providers are not limited or prohibited from making repeat annual requests of the
same nature. The County intends to maintain a reserve in the Fund,and will assess on an annual basis how much
of the Fund to appropriate in a given year. The Jefferson County Commissioners have created a Lodging Tax
Advisory Committee to conduct an annual process to solicit and recommend Lodging Tax funded services for the
County Commissioners consideration. Jefferson County will only consider proposals for use of the Lodging Tax
from public and non-profit agencies.
The Fund will ONLY be used for the following purposes:
1. The promotion of emerging or on-going tourism events, facilities, and activities by government or non-
profit agencies so as to attract and draw tourists to unincorporated Jefferson County from outside Jefferson
County.
2. Operation of a tourism promotion agency (such as a visitor and convention bureau);
3. The marketing of special events and festivals designed to attract tourists to unincorporated Jefferson
County from outside Jefferson County.
4. Capital and/or operating costs for tourism facilities owned by a public entity or a non-profit organization
as defined in State law RCW 67.28.080.1(7)—Tourism Related Facility.
5. Administrative costs to support tourism events, facilities and activities.
Other Criteria
HIGHEST PRIORITIES will be given to tourism activities that reflect those defined by the Jefferson County
Board of County Commissioners per the memo"BoCC priorities for 2025 LTAC RFP"dated October 14,
2024:
1. Destination development, such as supporting a Public Facilities District to build a pool, public
campground improvements, and developing the Gateway VIC are examples of the allowed use listed in
RCW 67.28.1816 and represent our county's top priority after an extended period of de-emphasizing this
type of investment.
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2. "The marketing and operations of special events and festivals designed to attract tourists,"as listed in
the RCW is our second priority, continuing years of investment in event marketing.
3. Destination marketing, often called"Tourism Marketing"is our lowest priority for 2025 Lodging tax
funding.
ADDITIONAL CONSIDERATIONS:
• Promote Jefferson County and/or events, activities, and places in the County to potential
tourists from outside Jefferson County.
• Have demonstrated potential or high potential from the Committee's perspective to result in overnight
stays by tourists in lodging establishments within the unincorporated areas Jefferson County.
• Have demonstrated potential or high potential from the Committee's perspective to result in documented
economic benefit to Jefferson County.
• Have a demonstrated history of success in Jefferson County, or are proposed by a group with a
demonstrated history or high potential of success with similar activities.
• Minimize duplication of services where appropriate and encourage cooperative marketing and/or includes
an element of cooperation or partnership.
• Provide, maintain, operate, or enhance County-owned tourism facilities or infrastructure.
RESPONSIBILITIES:
• On or before April 30,2026(Q1);July 31,2026(Q2);October 31,2026(Q3);and January 31,2027(Q4),
provide to the COUNTY:
• A quarterly report of the use, services, programs and activities of organization for the quarter
under this Agreement;
• A quarterly financial statement detailing revenues,expenses and cash balances for the quarter;
and for the final quarter report,the financial statement shall also include a detailed year to date
financial statement .
I. Upon execution of this agreement, provide to the COUNTY:
• A billing invoice requesting payment of Hotel-Motel Funding.
2. For a minimum of six(6)years,maintain documented proof of payments made,contracts executed, and other
expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State
representatives to audit those records.
3. Funding provided by this Agreement may only be expended on the services described in
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Section 1 of this Agreement.Any monies used for other services or purposes shall be refunded to Jefferson County
Hotel/Motel Fund. Any monies under-expended of the total funding allocated under this Agreement shall be
refunded to Jefferson County by January 31, 2027.
4. By February 28t6 of each year provide the following information by reference for the previous year.
a. Each festival,event, or tourism facility owned and/or operated by organization.
b. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not) by
organization on each festival, event or tourism facility.
c. Estimated number of tourists served at each festival, event or tourism facility.
d. Estimated lodging stays. ("Lodging"refers to commercial lodging such as hotels,motels,resorts,bed
and breakfasts, or commercial campgrounds).
e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or
facility.
5. Scheduled Site Visits may be conducted as part of the evaluation process at the Committee's discretion.
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LODGING TAX ADVISORY COMMITTEE REVIEW CONSIDERATIONS
In developing its recommendations,the Committee considers:
• The estimated amount of lodging tax receipts for the coming year provided by the County Administrator's
Office.
• Operational adaptations or pivots that ensure future organizational success of tourism related activities
and promotion.
• Thoroughness and completeness of the proposal.
• The relationship of proposed services to the areas of high priority identified by the Committee.
• Percent of the proposal request to the event/facility promotions budget and overall revenues.
• Percent of increase over prior year Jefferson County Lodging Tax funded proposal if any.
• Projected economic impact within the unincorporated Jefferson County, in particular projected overnight
stays to be generated in lodging establishments in the unincorporated areas of Jefferson County.
• Requirements in State law for use of the tax, and the definitions in State RCW 67.28.080 for"tourism,"
"tourist,""tourism promotion,"and"tourism-related facility."
• The applicant's history of promotion success, reporting history and financial stability.
• Committee member general knowledge of the community and tourism-related activities.
NOT CONSIDERED are requests for:
• Services to be provided beyond calendar year 2026.
• Proposals from for-profit businesses (however, a government or nonprofit agency contracting with the
County may itself contract with for-profit businesses as third-party vendors).
• Promotional activities that reach a target audience solely traveling from less than a 50-mile radius.
NOTE:
1. On February 2,2006,the State of Washington Attorney General's Office issued Opinion#AGO 2006#4,
which clarifies that a municipality may NOT provide advance payment to private organizations for
tourism promotion. Payment must occur after the services have been performed and documentation in
keeping with the contract is submitted to the County.
2. The County may not pay for donated or volunteer services or pay more than the actual cost incurred by
the contracting agency to provide the service.
5. Background Information
Jefferson County's Lodging Tax
The Lodging Tax is an excise (sales) tax authorized by State law in RCW 67.28, Public Stadium, Convention,
Arts and Tourism Facilities.
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In 1998,the State Legislature amended Chapter 67.28 of the Revised Code of Washington (RCW)to allow local
governments to assess an additional 2% tax on lodging for tourism promotion and/or tourism-related facilities
(sometimes referred to as "the new 2%"). In April 1999, the County Commission, by Ordinance, increased the
County's Lodging Tax from a 2%to a 4%tax as allowed by RCW 67.28.
Jefferson County's Lodging Tax Advisory Committee
Per RCW 67.28.1817, the State requires that local governments collecting the Lodging Tax establish a Lodging
Tax Advisory Committee consisting of at least five(5)members:
The Chair —a member of the County Commission or their designee
2 members—representing the lodging industry
2 members—representing activities authorized to be funded by said tax
The Committee's role is advisory in nature, with the Committee's purpose being to advise the County
Commissioners. The Committee must select the candidates from amongst the applicants applying for use of
revenues and provide a list of such candidates and recommended amounts of funding to the County
Commissioners for final determination.
In 1998, the Jefferson County Commissioners created such a Committee, and asked the Committee to establish
an annual process to solicit and review proposals for tourism services eligible for lodging tax funding.Committee
members are appointed by the County Commissioners as part of the County's regular advisory committee
appointment process.
For additional information,contact:
County Administrator's Office
Jefferson County Courthouse
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
Ph: 360-385-9102
e-mail: afmcknightaco jefferson.wa.us
-END-
ATTACHMENT A
Declaration of Capital Expenditures and Operations
1. The total amount of my request for LTAC funding is: $
2.Of the total listed in Paragraph 1, above:
a. The amount requested for capital expenditures is: $
b. The requested capital expenditures are for:
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3.Of the total amount listed in Paragraph 1, above:
a. The total amount requested for operations is: $
b. The requested operations expenditures are for:
I declare under penalty of perjury under the law of Washington that the foregoing representation about the
capital expenditures and operations is true and correct.
Signed on this day of (date)(month) (year)
at
(city or other location, and state or country)
(Printed Name)
(Signature)
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ATTACHMENT B
Insurance Certificate
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JCHS 2026 LTAC FUNDING REQUEST
Staffing support for the Newly Imagined Museum of Art + History
FTE
Position Hourly Rate Total
Requested
Director of Collections + Research 0.5 $ 34.50 $ 35,880.00
Development + Marketing Coordiantor 0.35 $ 23.50 $ 17,100.00
Visitor Services Associate (x2) 0.5 $ 20.50 $ 42,640.00
TOTAL $ 95,620.00
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JCHS 2025 FINAL BUDGET - INCOME
TOTAL(ALL CLASSES)
40 SALES/EARNED
400 Membership $ 15,000.00
401 Admission $ 30,000.00
402 Cost Share-Genealogy $ 3,000.00
403 Contracted Training $ -
404 Programs $ 57,990.00
405 Gift Shop $ 11,000.00
406 Contracted Research $ -
407 RC Photos $ 1,600.00
408 Royalties $ 750.00
SUBTOTAL SALES/EARNED $ 119,340.00
41 CONTRIBUTIONS/DONATIONS
410 Corporate/Sponsor Gift $ 5,000.00
411 Fundraiser/Event $ 43,000.00
412 Grant, Short Term 1 yr or less $ 62,000.00
413 Planned Giving(Bequests) $ -
414 Individual Gift $ 28,000.00
415 Grant, Long term > 1 year $ 21,500.00
416 Anonymous Donation $ 3,000.00
SUBTOTAL CONTRIBUTIONS/DONATI $ 162,500.00
42 GOVERNMENT
420 Preservation Credit $ 8,500.00
421 LTAC $ 84,500.00
422 Heritage Caucus $ -
423 Other Gov't Program $ -
TOTAL GOVERNMENT $ 93,000.00
43 INVESTMENT EARNINGS
430 Dividends $ 6,000.00
431 Interest $ 5,000.00
SUBTOTAL INVESTMENT EARNINGS $ 11,000.00
45 OTHER MISCELLANEOUS INCOME
SUBTOTAL MISC $ -
TOTAL 2025 INCOME $ 385,840.00
JEFFERSON COUNTY HISTORICAL SOCIETY Page 32 of 57
RECEIVED 09/08/25
Page 19 of 43
JCHS 2025 FINAL BUDGET - EXPENSE
TOTAL(ALL CLASSES)
50 All Gift Shop Inventory Purchases $ 6,000.00
SUBTOTAL $ 6,000.00
600 Paid Placement(Rack Cards) $ 1,600.00
601 SHWAG $ 500.00
602 Social Media Boosting $ -
603 Stewardship Meetings&Meals $ 325.00
SUBTOTAL $ 2,425.00
610 Credit Card&Bank Fees&Interest Paid $ 350.00
611 Preservation Credit Share $ 900.00
612 Insurance&Property Liability $ 10,000.00
613 Stripe/Square Service Fees $ 3,250.00
614 Professional Affiliations&Publications $ 1,500.00
615 Traveling Exhibit Fees $ 1,500.00
617 Suspense(Uncategorized) $ -
618 Board Expenses $ 850.00
619 Excise Tax $ 1,600.00
SUBTOTAL $ 19,950.00
62 PRINTING
620 Post Cards $ 1,000.00
621 Catalogue $ 2,500.00
622 Signs $ 600.00
623 Posters $ 50.00
624 Wall Graphics $ 5,000.00
625 Banners $ 650.00
626 Flyers $ 1,650.00
627 Business Cards $ 300.00
SUBTOTAL $ 11,750.00
630 Hardware&Hardware Supplies $ 3,600.00
631 Software&Software Subscriptions $ 13,300.00
632 Network,Data,&Internet $ 1,820.00
633 Telecomm $ 5,425.00
SUBTOTAL $ 24,145.00
64 EMPLOYEE COSTS
JEFFERSON COUNTY HISTORICAL SOCIETY Page 33 of 57
RECEIVED 09/08/25
Page 20 of 43
640 Payroll/Wages $ 404,160.00
641 ER Paid EE Payroll Tax $ 44,460.00
642 Professional Development $ 1,000.00
643 Health Insurance
6430 Medical Insurance $ 38,622.00
6431 Dental Insurance $ 3,185.00
6432 Vision Insurance $ 400.00
Employee cost share $ (15,308.00)
644 Recognition/Appreciation $ 1,000.00
645 Travel $ 500.00
646 Retirement Benefits $ -
647 Hiring/Background Checks,etc. $ 250.00
SUBTOTAL I $ 478,269.00
65 MAILING 1111111111111111
650 Postage $ 3,100.00
651 •Bulk Mailing $ -
652 TBD
SUBTOTAL $ 3,100.00
66 LICENSING&PERMITS
660 State $ 115.00
661 County $ 100.00
662 City $ -
663 Venue Fees $ 150.00
SUBTOTAL $ 365.00
670 Furniture $ 500.00
671 Landscaping/Yard $ 850.00
672 Fixtures $ -
673 Maintenance&Repair $ 5,650.00
674 Electricity $ 11,775.00
675 Water $ 120.00
676 Trash&Recycling $ 700.00
677 Security(Bldg) $ 1,950.00
SUBTOTAL $ 21,545.00
6800 Consulting&Training $ -
6801 Object Moving Support $ 1,200.00
6802 CPA $ 4,000.00
6803 Safety $ 3,150.00
6804 Legal $ 250.00
JEFFERSON COUNTY HISTORICAL SOCIETY Page 34 of 57
RECEIVED 09/08/25
Page 21 of 43
6805 Technical Support $ 1,000.00
6806 Research Support $ -
6807 HR Support $ 2,200.00
6808 Prof.Svcs Travel Reimbursement $ 400.00
6809 Honoraria $ 5,300.00
6810 Per Diem Tour Guides $ 4,900.00
6811 Fabrication&Bldg.Support $ 4,000.00
SUBTOTAL $ 26,400.00
69 SUPPLIES
690 Program Supplies $ 3,300.00
691 Gift Shop&Packaging Materials $ 250.00
692 Office Supplies $ 3,350.00
693 Fundraising Supplies $ -
694 Display Supplies $ 600.00
695 Cleaning Supplies $ 600.00
696 Exhibit Supplies $ 4,250.00
697 Collections Supplies $ 3,000.00
698 Non-staff Gifts&Food $ 750.00
SUBTOTAL $ 16,100.00
TOTAL 2025 EXPENSES $ 610,049.00
JEFFERSON COUNTY HISTORICAL SOCIETY Page 35 of 57
RECEIVED 09/08/25
Page 22 of 43
2025 JCHS FINAL BUDGET
TOTAL INCOME $385,840.00
TOTAL EXPENSES $610,049.00
($224,209.00)
TRANSFERS
bank balance $30,000.00
reno budget $15,000.00
rothschild interior restricted allocation $8,000.00
reserves(EJ money market) $5,500.00
capital campaign(Wilson Bequest) $126,000.00
interest from cap campaign(Wilson Bequest) $40,000.00
$291.00
JEFFERSON COUNTY HISTORICAL SOCIETY Page 36 of 57
RECEIVED 09/08/25
Jefferson County Historical Society Page 23 of 43
Statement of Activity, Classes A-K (General Museum)
January 1 -September 6, 2025
TOTAL
Revenue
4 JCHS INCOME
40 SALES/EARNED
400 Membership 8,189.39
401 Admission 16,057.39
402 Cost Share-Genealogy 1,143.58
404 Programs 42,887.00
405 Gift Shop 4,569.63
407 RC Photos 213.27
408 Royalties 1,068.88
Total 40 SALES/EARNED 74,129.14
41 CONTRIBUTIONS/DONATIONS
410 Corporate or Sponsor Gift 3,000.00
411 Fundraiser/Event 16,841.66
412 Grant,Short-term,<= 1 yr 12,500.00
414 Individual Gift 40,700.14
415 Grant, Long-term> 1 Year 11,900.00
416 Anonymous Donations 1,189.59
Total 41 CONTRIBUTIONS/DONATIONS 86,131.39
42 GOVERNMENT
420 Preservation Credit 5,280.00
421 LTAC 85,550.00
Total 42 GOVERNMENT 90,830.00
43 INVESTMENT EARNINGS
430 Dividends 12,231.51
431 Interest Earned 1,675.64
Total 43 INVESTMENT EARNINGS 13,907.15
45 OTHER MISCELLANEOUS INCOME 340.00
Total 4 JCHS INCOME 265,337.68
Total Revenue $265,337.68
Cost of Goods Sold
5 COST OF GOODS SOLD
50 Inventory Purchase 3,022.50
Total 5 COST OF GOODS SOLD 3,022.50
Total Cost of Goods Sold $3,022.50
GROSS PROFIT $262,315.18
Expenditures
6 JCHS EXPENSES
60 MARKETING& PUBLIC RELATIONS
600 Paid Placement/Ads 354.00
601 SHWAG 409.28
603 Stewardship Meeting&Meals 47.62
Total 60 MARKETING&PUBLIC RELATIONS 810.90
JEFFERSON COUNTY HISTORICAL SOCIETY Page 37 of 57
Accrual Basis Saturday. September 6, 2025 01:49 PM GMT-07:00
RECEIVED 09/08/25
Page 24 of 43 TOTAL
61 ADMINISTRATIVE
610 Credit Card, Bank Fees, & Interest 184.00
612 Insurance-Property&Liability 10,385.68
613 Stripe/Square Service Fees 2,555.64
614 Prof.Affiliations&Publications 933.94
615 Traveling Exhibit Fees 2,010.42
616 Excise Tax 3,221.75
Total 61 ADMINISTRATIVE 19,291.43
62 PRINTING
620 Post Cards 901.90
621 Catalog 3,021.45
622 Signs 243.56
623 Posters 63.43
624 Wall Graphics 3,480.15
625 Banners 369.75
626 Flyers/Rack Cards 322.99
627 Business Cards 47.00
Total 62 PRINTING 8,450.23
63 TECHNOLOGY
630 Hardware&Hardware Supplies 206.01
631 Software&Software Subscriptions 8,400.70
632 Network, Data, & Internet 1,838.80
633 Telecomm 3,347.70
Total 63 TECHNOLOGY 13,793.21
64 EMPLOYEE EXPENSES
640 Payroll(Wages) 186,071.66
641 ER Paid EE Payroll Tax 68,321.92
642 Professional Development 25.55
643 Health Insurance
6430 Medical Insurance 21,740.95
6431 Dental Insurance 1,706.25
6432 Vision Insurance 270.48
Total 643 Heath Insurance 23,717.68
644 Recognition&Appreciation 928.99
645 Travel 421.38
647 Hiring/Background Checks,etc. 98.43
648 Other Business Expenses 117.00
Total 64 EMPLOYEE EXPENSES 279,702.61
65 MAILING
650 Postage 151.14
651 Bulk Mailing 200.93
Total 65 MAILING 352.07
66 LICENSING, PERMITS, FEES
660 State Licensing&Permits 65.00
661 County Licensing&Permits 101.67
663 Venue Fees 103.00
Total 66 LICENSING,PERMITS,FEES 269.67
67 FACILITIES
673 Maintenance& Repair 104.98
JEFFERSON COUNTY HISTORICAL SOCIETY Page 38 of 57
Accrual Basis Saturday, September 6,2025 01:49 PM GMT-07:00
RECEIVED 09/08/25
Page 15 of 4s TOTAL
674 Electricity 6,616.70
676 Trash&Recycling 302.59
677 Security(Bldg) 838.77
Total 67 FACILITIES 7,863.04
68 PROFESSIONAL SERVICES
6800 Consulting&Training 7,190.00
6801 Object Moving Support 138.62
6802 CPA 3,075.00
6803 Safety 2,820.76
6809 Honoraria 600.00
6810 Per Diem Tour Guides 2,950.00
6811 Fabrication&Bldg Support 5,560.46
Total 68 PROFESSIONAL SERVICES 22,334.84
69 SUPPLIES
690 Program Supplies 2,422.20
691 Gift Shop Supplies&Packaging Materials 23.37
692 Office Supplies 2,295.53
693 Fundraising Supplies 146.37
694 Display Supplies 42.33
695 Cleaning Supplies 155.14
696 Exhibit Supplies 2,913.62
697 Archival Supplies 484.67
698 Non-staff Gifts& Food 582.35
Total 69 SUPPLIES 9,065.58
Total 6 JCHS EXPENSES 361,933.58
Total Expenditures $361,933.58
NET OPERATING REVENUE $-99,618.40
NET REVENUE $-99,618.40
JEFFERSON COUNTY HISTORICAL SOCIETY Page 39 of 57
Accrual Basis Saturday, September 6, 2025 01:49 PM GMT-07:00
RECEIVED 09/08/25
Page 26 of 43
JCHS BOARD OF DIRECTORS
Ann Welch (President)
Expertise: Art and design
Janette Force (Vice President)
Expertise: Non-profit management, community engagement
Aldryth O'Hara (Treasurer)
Expertise: Accounting and finance
Cliff Moore (Secretary)
Expertise: Municipal government; community development
David Brownell
Expertise: North Olympic history (including tribal history), non-profit management
JoAnn Bussa
Expertise: Local community engagement
Tim Caldwell
Expertise: Community development
Mary Coney
Expertise: Writing, rhetorical theory
Pete Langley
Expertise: Manufacturing, arts, sculpture, maritime
Monica Macguire
Expertise: Management and software development
Cameron Roberts
Expertise: Business management, hospitality, event management
JEFFERSON COUNTY HISTORICAL SOCIETY Page 40 of 57
RECEIVEDV 09/08/25
Issue Date 6/11/2025 Cert#:000006i7 of 43
NPIP NON PROFIT INSURANCE PROGRAM
CERTIFICATE OF COVERAGE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES
NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT BELOW.THIS CERTIFICATE OF COVERAGE DOES NOT
CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: IF THE CERTIFICATE HOLDER IS AN ADDITIONAL COVERED PARTY,THE COVERAGE AGREEMENT MUST BE ENDORSED. IF SUBROGATION IS
WAIVED,SUBJECT TO THE TERMS AND CONDITIONS OF THE COVERAGE AGREEMENT,CERTAIN COVERAGE MAY REQUIRE AN ENDORSEMENT.A STATEMENT
ON THIS CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT S
PROGRAM ADMINISTRATOR COMPANIES AFFORDING COVERAGE
Clear Risk Solutions GENERAL LIABILITY: NPIP/Munich Re.et al.
159 Basin Street SW PMB#206
Ephrata.WA 98823 AUTOMOBILE LIABILITY NPIP/Munich Re.et al.
PROPERTY NPIP/Munich Re.et al.
COVERED PARTY CRIME NPIP/Munich Re.et al.
Jefferson County Historical Society WRONGFUL ACT LIABILITY NPIP/Munich Re.et al.
MISCELLANEOUS NPIP/Munich Re.et al.
540 Water Street
Port Townsend,WA 98368 PROFESSIONAL LIABILITY
COVERAGES
THIS IS TO CERTIFY THAT THE COVERAGES LISTED BELOW HAVE BEEN ISSUED TO THE COVERED MEMBER NAMED ABOVE FOR THE COVERAGE PERIOD
INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT DESCRIBED HEREIN IS SUBJECT TO ALL
THE TERMS,EXCLUSIONS,AND CONDITIONS OF SUCH COVERAGE AGREEMENT LIMITS SHOWN BELOW MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LINE OF COVERAGE COVERAGE NUMBER EFF DATE EXP DATE DESCRIPTION LIMITS
GENERAL LIABILITY JEW
COMMERCIAL GENERAL LIABILITY NPIP252647308 6/1/2025 6/1/2026 PER OCCURRENCE $2,000,000
(OCCURRENCE FORM)
INCLUDES STOP GAP—EMPLOYERS LIABILITY PER MEMBER AGGREGATE $4,000,000
PRODUCT-COMP/OP $2,000,000
MEMBER DEDUCTIBLE:$0 PERSONAL&ADV.INJURY $2,000,000
(LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $50,000,000
AUTOMOBILE LIABILITY
COMMERCIAL AUTOMOBILE LIAB. NPIP252647308 6/1/2025 6/1/2026 COMBINED SINGLE LIMIT $2,000,000
(ANY AUTO)
(LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE
PROPERTY
COMMERCIAL PROPERTY NPIP252647308 6/1/2025 6/1/2026 ALL RISK PER OCC EXCL EQ&FL $100,000,000
EARTHQUAKE PER OCC Excluded
EQ AND FLOOD COVERAGE MAY BE EXCLUDED FOR INDIVIDUAL LOCATIONS FLOOD PER OCC Excluded
(PROPERTY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE
CRIME
COMMERCIAL CRIME NPIP252647308 6/1/2025 6/1/2026 PER OCCURRENCE $1,000,000
INCLUDES EMPLOYEE THEFT/DISHONESTY&ERISA COVERAGE PER MEMBER AGGREGATE $1,000,000
MEMBER DEDUCTIBLE:$1,000
(CRIME IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $5,000,000
WRONGFUL ACT LIABILITY(INCLUDES E&O/D&O)
WRONGFUL ACT LIABILTIY NPIP252647308 6/1/2025 6/1/2026 PER CLAIM $2,000,000
(CLAIMS MADE)
MEMBER DEDUCTIBLE:$1,000 PER MEMBER AGGREGATE $2,000,000
(LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000
MISCELLANEOUS PROFESSIONAL LIABILITY
MISC.PROFESSIONAL LIABILITY NP1P262647308 6/1/2025 6/1/2026 PER CLAIM $2,000,000
(CLAIMS MADE)
PER MEMBER AGGREGATE $2,000,000
MEMBER DEDUCTIBLE:$1,000
(LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000
CANCELLATION NOTICE:SHOULD ANY OF THE ABOVE-DESCRIBED COVERAGES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,
NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE NPIP COVERAGE AGREEMENT PROVISIONS.
JEFFERSON COUNTY HISTORICAL SOCIETY Page 41 of 57
Non Profit Insurance Program 2025-2026 Page 1
RECEIVED 09/08/25
Page 28 of 43
Issue Date 6/11/2025 Cert#:0000049966
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
Regarding facility use for History Hike at L B Good Memorial County Park.Jefferson County is named as Additional Covered Party as respects General Liability regarding
this use only and is subject to coverage terms,conditions,and exclusions.Additional Covered Party endorsement is attached.
CERTIFICATE HOLDER AUTHORIZED REPRESENTATIVE�j�
Jefferson County fi0f�/4t6'G4/0
PO Box 1220 rf
Port Townsend,WA 98368
Non Prif0FIN 1eSBAWSP-A t-ROY)CIETY Page 42 of1331ge 2
RECEIVED 09/08/25
Page 29 of 43
Coverage#: NPIP252647308 Effective Date:6/1/2025
Cert#:0000049966 Issue Date 6/11/2025
ADDITIONAL COVERED PARTY AMENDMENT — DESIGNATED PERSON OR ORGANIZATION
This endorsement modifies coverage provided under the following:
GENERAL LIABILITY COVERAGE PART
This endorsement changes the Coverage Agreement effective on the inception date of the Coverage Agreement unless
another date is indicated above. Providing the certificate of coverage that this endorsement is attached to has been
issued by and is on file with the Company, the following applies.
SCHEDULE
Person or Organization(Additional Covered Party):
Jefferson County
PO Box 1220
Port Townsend, WA 98368
Description of Activities/Operations!Designated Premises:
Regarding facility use for History Hike at L B Good Memorial County Park. Jefferson County is named as Additional Covered
Party as respects General Liability regarding this use only and is subject to coverage terms, conditions, and exclusions.
Additional Covered Party endorsement is attached.
With respect to coverage under the General Liability Coverage Part:
A. The Definition of Covered Party in the LIABILITY COVERAGES—COMMON CONDITIONS, DEFINITIONS AND
EXCLUSIONS section of this Coverage Agreement is amended to add as a Covered Party the person or
organization shown in the above Declarations with whom you have agreed in a written contract or written agreement
that such person or organization be added as an additional Covered Party in your Coverage Agreement. Such
person or organization is a Covered Party only with respect to their liability assumed by you that would be otherwise
imposed by law in the absence of any contract or agreement relating to or arising out of the specified activity(ies) or
operations described in the above Declarations.
However,this coverage only applies with respect to liability for Bodily Injury,Property Damage, or Personal
and Advertising Injury caused, in whole or in part, by your acts or omissions or the acts or omissions of those
acting on your behalf:
1. In performance of your ongoing operations; or
2. In connection with your premises owned or rented to you.
The following provisions also apply:
(1) The written contract or written agreement must be in effect at the inception of the Coverage Period or
become effective during the Coverage Period; and
(2) The written contract or written agreement must be executed prior to the Bodily Injury or
Property Damage.
Subject to the paragraphs above, any such person's or organization's status as an additional Covered Party ends
when any of the following first occurs:
(1) This Coverage Agreement terminates;
Non Pr,WflefqgWePRKO9rIqf979c6IgtCIETY Page 43 otge 3
RECEIVED 09/08/25
Page 30 of 43
(2) The written contract or written agreement terminates; or
(3) The specified activity(ies)or operations described in the above Declarations terminate.
B. The following is added to Condition D. Other Insurance in the LIABILITY COVERAGES—COMMON
CONDITIONS, DEFINITIONS AND EXCLUSIONS section of the Coverage Agreement, and supersedes
any provision to the contrary:
For the additional Covered Party under your Coverage Agreement shown in the above schedule, and subject to
Paragraph A. above, this coverage is primary to and will not seek contribution from any other insurance available to
such additional Covered Party provided that:
(1) The additional Covered Party is a Named Insured under such other insurance;and
(2) You have agreed in writing in a contract or agreement that this Coverage would be primary and would not
seek contribution from any other insurance available to the additional Covered Party for amounts
payable under the coverage provided by this endorsement.
C.The Limits of Coverage applicable to the additional Covered Party is the lessor of those limits specified in
either the:
• Written contract or written agreement; or
• Declarations for this Coverage Agreement,
In no case will the limits of coverage provided under this General Liability endorsement exceed the limits as
required in the contract or agreement, or the limit of liability available under this Coverage Agreement. These
Limits of Coverage are part of and not in addition to the Limits of Coverage shown in the Declarations.
Except with respect to the Limits of Coverage, and any rights or duties specifically assigned in this Coverage
Part to the Covered Member, this coverage applies:
a. As if each Covered Member were the only Covered Member; and
b. Separately to each Covered Party against whom claim is made or Suit is brought.
All other terms and conditions remain unchanged
Non Prof g eSrN5 9rp t-R0 CIETY Page 44 o1Fge 4
ABOUT JCHS C JEFFERSON
COUNTY -- - - •
H S HIS E7,"t.
SOCIETY
JEFFERSON COUNTY HISTORICAL SOCIETY
JCHS is an arts and heritage nonprofit
2
serving the Olympic Peninsula. We have COUNTY JEFFERSON
operated the JCHS Museum of Art + 360 385 1003 HISTORICAL
SOCIETY
History in Port Townsend's Historic City `- 540 Water St. Port Townsend WA
Hall since 1951.
info@jchsmuseum.com
Through collections, research, exhibits, R O O T E D
and programs, we bring people together
to share, learn, and be inspired by
Jefferson County arts and heritage. JCHSMUSEUM.ORG @JCHSMUSEUM
I
\ On ' A N C.; h
TIME PLACE COMMUNITY
4D-++PCr�CC1 _
___ i ....,
111
-11 -.71 .., ,.,,, e' _ ,... „, -14
s
( 41 '§ _ "ft
' A CAMPAIGN FOR THE NEWLY
.4.:,. IMAGINED MUSEUM EXPERIENCE
_ WE OPERATE THREE SITES ! " : at the
ll
Alas
MUSEUM OF ART+HISTORY • 'el ,..,
• -�_.
THE RESEARCH CENTER i ART S HISTORY
HISTORIC ROTHSCHILD HOUSE
RECEIVED 09/08/25
Page 32 of 43
Rooted in Change A Fresh + Vibrant It's Time to Change
JCHS is reimagining the Museum Experience Awaits
of Art + History.We're Every major capital investment in our
transforming our space,our Every year,we'll focus our exhibitions organization to date has been a collective
practice, and your experience. around one main topic,exploring that
community effort.As we take this next
theme through new art exhibitions and step,we remain rooted in that
Manyof our historyexhibits have not collaborative spirit.
installations, newly researched or curated
been significantly refreshed in decades, archives and historic collections,and annual
The Rooted in Change Capital Campaign
and it's time to share new objects, programming. has a goal of$2.3M and will allow us to
stories, understandings,and
perspectives. realize this vision with funding from
public sources,foundations, businesses,
i I iiliki and individuals like you.
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i
...ow' how I Wad t IA i i V. *
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We're starting with the concept of HOME, ` -�
delving into what it means, how it varies,
11 ,,� I
"' 4 and how it connects us all.
In addition to this exciting new approach to Get Involved
Join us in this journey as we transform our exhibitions,we are making our spaces
the museum into a space that reflects accessible for everyone, designing
Every gift gets us closer to our goal
our dynamic history, celebrates our interpretive text for the historic City Hall Whether it's a few coins or a swipe o
diverse community, and looks forward building,and deepening our connection
your card,your support means progress.
to a future filled with possibilities. with the community. . ., _. - .
CHSMUSEUM.COM/ROOTED
JEFFERSON COUNTY HISTORICAL SOCIETY Page 46 of 57
i
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LMUSEUM OF °, � -- r
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ART HISTORY -.
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HOME INTERPRETATION This proposed design for a graphic banner shows the '' \
h Ines for the first year's topic are inspired by the year's topic presented as a question,unconventionally f�tt �t '
at the core of the
framing the topic through a lens of inquiry.This title
building's brickwork Subsequent years use a similar ta1
multi hued approach but each year has a unique is accompanied by a concise prtcis whose purpose �„� `�A,t yY�
principal color.The variety of hues is intended is to add nuance and context to the title.A series of •. '=J
to emphasize that change is questions could be used on different graphics. @�s
Ellipsis Concept. Space is allocated for information regarding dates, a!,
opening hours,and partner information. ` >4
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FAr1TONE• 'SOC uANmNE• _
MSC n79( 1590C Title
41'
What makes your �,
Year t house a home? - 1,"
Year 2 Thematic ;a._ �`, Ilk
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Each year is assigned a principal hue for use in info r.._. _y_ r ,� ii _
visual media After five years,the colors repeat.This SA"'aqua. sEtIrilt
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spectrum of colors is also intended to allude to visitor .t
indusivity,which is core to the museum's values. Ellipsis - Jr*
band
1 c n s •• _ -
Visual Museum - ,.,- _ 4
identity
PANrONF• PANr1Nf• of Art + "
I S79C PANKOWg069�. ,
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How do we
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History of Home _____ I f �t. 1- define Home?
What h the history of `�1L��
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Home ln the communrty' r
Welcome and OrientationAIL ii
Home , ,/ i
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JEFFERSON COUNTY HISTORICAL SOCIETY Page 55 of 57
RECEIVED 09/06/25
Page 42 of 43
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JEFFERSON COUNTY HISTORICAL SOCIETY - Papo 56 of 57
RECEIVED 09/08/25
Page 43 of 43
ATTACHMENT A
Declaration of Capital Expenditures and Operations
1. The total amount of my request for LTAC funding is: $95,620
2.Of the total listed in Paragraph 1, above:
a. The amount requested for capital expenditures is: $_0
b. The requested capital expenditures are for:
3. Of the total amount listed in Paragraph 1, above:
a. The total amount requested for operations is: $$95,620
b. The requested operations expenditures are for: staffing support
I declare under penalty of perjury under the law of Washington that the foregoing representation
about the capital expenditures and operations is true and correct.
Signed on September day of 15 2025
at Port Townsend, WA
(city or other location, and state or country)
Tara McCauley
(Printed Name)
(Signature)
JEFFERSON COUNTY HISTORICAL SOCIETY Page 57 of 57