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HomeMy WebLinkAboutCONSENT LTAC Kalaloch and Forks Visitor Center Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Deputy Clerk of the Board DATE: December 22,2025 SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax) Grant Funding; In the amount of$54,313 Forks Chamber of Commerce STATEMENT OF ISSUE: This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on December 8,2025. FISCAL IMPACT: Forks Chamber of Commerce $54,313 RECOMMENDATION: Approve and sign the agreement REVIEWED BY: ( (qr.-71),r Jo D. Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: FORKS CHAMBER OF COMMERCE Contract No: FCC26 Contract For: 2026 LODGING TAX Term: 2026 COUNTY DEPARTMENT: COUNTY ADMINISTRATOR Contact Person: ADIEL MCKNIGHT Contact Phone: X 102 Contact email: AFMCKNIGHT@CO JEFFERSON WA.US AMOUNT: $54,312 PROCESS: ^ Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $54,312 ._._ Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds _ Vendor List Bid Fund # I REP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO LIAN WI /. 5.O8OANDCHAPTER42.23RCW. CERTIFIED: ❑ N/A: /0•/(p ;25 • Si ature Date STEP 2: DEPARTMENT CERTIFIES THE PERSO PROP, SED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT Tr :ARR D/:Y ANY FEDERAL, STATE, OR LOCAL AGENCY. / CERTIFIED: El N/A: Ij i/ �� J O 'i:nature ate STEP 3: RISK MANAGEMENT REVIEW(will be added tronically through Laserfiche): Electronically approved by Risk Management on 12/17/2025. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/17/2025. County standard LTAC grant language. Hard copy PAO signature provided to Adiel. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL AGREEMENT FOR 2026 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES FOR FORKS CHAMBER OF COMMERCE This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and FORKS CHAMBER OF COMMERCE("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 602-909-174;and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY, as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee ("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS,RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$54,313 for the purposes recommended by the LTAC ("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2026 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31, 2026;April 30, 2026; July 31, 2026; October 31, 2026; and January 31, 2027, RECIPIENT shall provide to the COUNTY all of the following,which are more specifically described in Exhibit C: i. A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2026. iii. On or before January 31, 2027 or upon execution of this Agreement, whichever is later, provide to the COUNTY: A billing invoice requesting payment of Hotel-Motel Funding for FORKS CHAAINEF2016O1Mhipar. Page 1 of 49 b. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2027. d. By February 28th of each year provide all of the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. i. Each festival,event, or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by RECIPIENT on each festival, event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year. Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31, 2026,except for the reports required in Section 2,which are due January 31,2027 and February 28,2027. 5. ASSIGNMENT A party's interests in this in this Agreement may not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way,or for non-performance of duties under this Agreement, or for any reason. 1:k3figglingsgckyrebilAggisLate this Agreement upon thirty(30)days written notice to the coiWNT4. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers(and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance: a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. droaeogtgla ' Btbe responsible for withholding or otherwise deducting feder ger c9r a tax or socia security or or contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative, agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. 13. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations, or agreements written or oral. FORKS CHAMBER OF COMMERCE Page 4 of 49 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made,contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be enforceable. 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period.. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c)indemnification. 19. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. SIGNATURES ARE ON THE FOLLOWING PAGE FORKS CHAMBER OF COMMERCE Page 5 of 49 JEFFERSON COUNTY WASHINGTON FORKS CHAMBER OF COMMERCE Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Heidi Eisenhour,Chair Signature By: Name: Greg Brotherton, Commissioner Title: By: Date: Heather Dudley-Nollette, Commissioner SEAL: ATTEST: Carolyn Gallaway,CMC Date Clerk of the Board Approved as to form only: 0* r, 17 ?4 1-.r Philip C./ L - unsucker, ate Chief Civil Deputy Prosecuting Attorney FORKS CHAMBER OF COMMERCE Page 6 of 49 EXHIBIT A Itemized List of Tourism Promotion Services Approved in the Final Award 2026 FUNDS REQUESTED by Forks Chamber of Commerce a. Staffing —Kalaloch Visitor Center May 22—Sept 30, 2026 ...... ......$25649.00 Here is the request for providing 7 days Week staffing at Kalaloch Ranger Station in 2026. Please note that we do not yet have a GS pay scale for 2026 yet, and we do generally expect some kind of annual increase each year. That said, I suspect a pay freeze in 2026 so I have estimated based on 2025 pay scales. Assuming no hiring freezes or delays (unlike this year), we anticipate that Kalaloch Ranger Station will be staffed 7 days/week beginning 5/22/2026`and ending 9/30/2026: Full-time, 5 days(40 hrs)/week staffing for a Park Ranger(I) GS-0025-05 from 5/22/2026 to 9/30/2026: 760 hours, $18541.61 Two (2) days(16 hrs)/week staffing for a for a Park Ranger(I) GS-0025-05 to cover the above employee's off/lieu days and complete 7 days/Week operating schedule. 304 hours, $7108.00 TOTAL: $25649.61 b. Staffing— Forks Visitor Information Center ... $31447.00 1716 hours /average of 33 hours weekly at$16.66 plus 10%for payroll taxes 28588.56 plus 2858.86 c. Tourism Marketing...... ...... ............$9000.00 Washington State Visitor Guide, Co-op Marketing w/ OPTC, other, to include social media, print ads, television, bus ads, other d. Emergency generator for power outages ........$5000.00 This is 25% of the overall cost of the project, which will be in the$20,000 range e Forever Twilight in Forks Festival. . .... . ... . $5000.00 Funds to help with marketing and operations. Total .. .. ... .. ... .. .. ... ....... .. ... ... . ..$76096.00 FORKS CHAMBER OF COMMERCE Page 7 of 49 EXHIBIT B RECIPIENT'S PROPOSAL ATTACHED FORKS CHAMBER OF COMMERCE Page 8 of 49 Exhibit C Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Form Organizations receiving finding to promote festival-.special event and tourism-related activ ire:through tou rtsm-relted facilities owned or sponsored by non-profit organisations or the local jurisdiction are required to complete this form for EAC H activity I Orgenimum Name: p eportcf.Year; Sponsor Type(Check One) 0 501():i'3 i 0,501(c)i 6) 0 Local Jua;dicnan O Other:EspLuc. 3 Activity Name 4 Activity Type(Check One): 0 EvenFesnvai• 0 Facility' 0 Matietine 5 Activity Start Date*: 6 Acmirt End Date' '• Total Cost of Activity S S Amee rt Requested: S 9 Amour Awarded S 10 Overall Attendance' 13 Number of Attendees Who Stayed Ovemighr m I;rpaii Accomrmt itions' a) Projected* a; Projected* bi Actual' bi Artual• Mehodocgy(Check One) ©Direct Court' c; Methodology(Check One): O Direct Cowl' Olndrrect Court' °Representative Survey* ()Indirect Count' °Representative Sunes' 0Infotmal Survey O Structured Estimate' O;nft®al Smvec' ©Structured Lnmaca• °Other(explain): °Other**art): 11 Number of Attendees Who Traveled 50 Miles or More• 14 Number of Attendees Wlw Staved Ovemia_to m Paid Arcorrmocauors• a) Protected• al Projected' bi Actual' bi Actual" c) Methodology(Check One 0 Direct Coum' c; Methodoio fy tCheek One): O Direct Count* 0loduect Comm* n Representative Survey 0Indrect Court' ORepresectatite Survey' ©Iriotmal Surrey' 0 Structured Estimate' O urinal Stm ey 0 Strucwad E timate• 0 Other(explain;: 0 Other;:esplatni. 12 Number of Attendees Who Iraveled lien Another State or Comity' 1 Number of Paid I ndrno`„ehts• a) Projected' a; Projected' b) Actual' 'Di Actual' :) Methodology(Check One) 0 Direct Care c; ComeMethodology(Check One): O Direct Co • Olndu a ect Cm• ORepresemattve Survey' O idrect Count* ORepr eciative Stacey' OIrformal Survey* 0 Strurwed Estimate' °Informal Surer• O Structured Estimate* OOther(explain): `l Other egalaini *See Lodging Tax Yearly Reporting Definitions Instruction: Name of Individual Who Prepared Report: Phone=: E-Mail Address RETURN THIS FORM TO: Jefferson County Adminrstratoi:Office 1820 Jefferson Street P.O.Box 1220 Port Townsend.WA 9S36S teffbocc a co.�effer:on.wa.0 DEADLLNE:February 28th of Each Reporting Year FORKS CHAMBER OF COMMERCE Page 9 of 49 LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing:Activity that provides information to encourage visitors to an area; is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey:Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. FORKS CHAMBER OF COMMERCE Page 10 of 49 EXHIBIT C 1st QUARTER Due by April 30'h to afmcknightAco jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 1"QTR: ORGANIZATION Amount Received Overspent Refund TOTAL 1st Awarded From (+) Required QTR by Underspent LTAC Jefferson Jefferson (-)of LTAC FUNDS County County funds SPENT 2. LTAC funds spent by your organization 1st QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 1'QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. FORKS CHAMBER OF COMMERCE Page 11 of 49 EXHIBIT C 2nd QUARTER Due by July 31"to afmcknightaco.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 2nd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL Amount Received (+) Required 1"QTR 2'QTR Awarded From Underspent LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS Jefferson County funds SPENT SPENT County 2. LTAC funds spent by your organization 2nd QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 1. LTAC funds balance remaining 2nd QTR: 2. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records. FORKS CHAMBER OF COMMERCE Page 12 of 49 EXHIBIT C 3rd QUARTER Due by October 3151 to afmcknight@co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 3rd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required 1"QTR 2"d QTR 3`d QTR Awarded From Underspent LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT County 2. LTAC funds spent by your organization 3rd QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 2. LTAC funds balance remaining 3rd QTR: 3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable notice,you shall be able to provide access to Jefferson County or State representatives to audit those records. FORKS CHAMBER OF COMMERCE Page 13 of 49 EXHIBIT C 4th QUARTER Due by January 31st to afmcknight@,co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 4th QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3`d TOTAL Amount Received (+) Required Pt QTR 2nd QTR QTR 4th QTR Awarded From Underspent LTAC LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT SPENT County 2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 4th QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. FORKS CHAMBER OF COMMERCE Page 14 of 49 RECEIVED 09/09/25 Page 1 of 35 2026 Proposal Checklist for Tourism Promotion Activities Organization Name: Forks Chamber of Commerce Event Name, if different: Proposed Contract Amount: $ 76096.00 501(c)(3) 0 (6) El WA UBI Number: 602 909 174 EIN Number: 91-0779896 Proposals should completely address the questions, and all requested supplemental information should be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration,your application must be signed, dated,and include the following items in the listed order. Check each item submitted: ® Signed and Dated Proposal Checklist for Tourism Promotion Activities. ® Declaration of capital expenditures and operations, if applicable (Attachment A). ® Proof of liability insurance (Attachment B) We will El Section 1 - Itemized list of proposed services and estimated costs. ® Section 2 - Proposal Questions. ® Section 3 - Proposed 2026 promotion, facility, event or activity budget. El Section 3 -2025 organizational budget and year-to-date income and expense statement(s). ® Section 3 - List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. ® Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles,etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office, to Adiel McKnight @ afmcknight(a,co.iefferson.wa.us by WEDNESDAY,SEPTEMBER 10,2025 by 4:30 p.m.(Secure and approved file transfer links are acceptable to accommodate large file sizes if needed.) Documents submitted to the County are public records, potentially eligible for release. 2I FORKS CHAMBER OF COMMERCE Page 15 of 49 RECEIVED 09/09/25 Page 2 of 35 2026 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: WEDNESDAY,SEPTEMBER 10, 2025 AT 4:30 P.M. Electronically to Email Address: afmcknight(a,co.iefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name: Forks Chamber of Commerce Organization Address: 1411 S. Forks Avenue, PO Box 1249, Forks, WA 98331 Contact Name: Alyssa(Lissy) Andros Contact Address: same Day Phone: 360-374-2531 Evening or Cell Phone: 903-360-4449 E-Mail Address: director@forkswa.com Facility/Event: (if applicable) Total Lodging Tax Request: $ 76096.00 Estimated 2026 org. operating budget: (Incl. Lodging Tax funds) $ If asking for funds for a specific Dollar Amount event, list other cash funding sources Please see full budget $391,500 and dollar amounts budgeted for this $ project. $ Note: This section is only due for $ specific event and festival funding $ requests. Total Project Revenue Budget: $391,500 Did your organization receive Lodging Tax Funds from the County in 2025? ® Yes 0 No I understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I u rstand that the proposal herein is a public record potentially eligible for public release. Sign Name: jjJ (1t10. Date: 9-10-2025 Print Name and Title: Lissy Andros, executive director 31 FORKS CHAMBER OF COMMERCE Page 16 of 49 RECEIVED 09/09/25 Page 3 of 35 1. Itemized List of Proposed Tourism Promotion Services In the following space or on a separate sheet of paper, please specify each proposed tourism promotion, program,facility, event or activity, including quantities and costs (see examples at bottom of page). Please see attached. Examples of how to list your proposed tourism promotion services or event(Please be as specific AS POSSIBLE about the services,quantities, the tourism market,distribution method, and cost): 10,000 promotional rack cards for 1-5 corridor from Portland to Bellingham,April-June 2018 $1,835 The rack cards will promote an event/hotel/restaurant promotional package. Design and printing $1,250 Distribution by XYZ Company $ 500 5 hours of staff time at$17.00 per hour to write copy,edit and proof the cards $ 85 1/3 page black and white event promotional advertisement in XYZ Magazine,July 2018 edition....$1,500 XYZ Magazine has 250,000 subscribers in western and northwest states.This I'3-page ad will be part of a full-page advertisement being coordinated by the VCB.XYZ Magazine will match the value of the advertisement with a feature article on Jefferson County and the event in the same edition. t � 2. Proposal Questions Please limit your answers to no more than one page for each question. 1. Tell us about your promotion, program, facility, event or activity and why you think it will increase tourists traveling to and staying in Jefferson County. Include a general description of the promotion, program, facility,event or activity including its purpose, history,etc. 2. If this is a continuing or reoccurring promotion, program,facility or event,describe your organization's prior activities. If applicable, how is it different than in the past? 3. How does your promotion,program,facility or event support one of the Highest Priorities or Additional Considerations listed below under"Other Criteria" (see page 9)? 4. Describe how you intend to market/promote your promotion, program, facility, event or activity to potential tourists who reside outside Jefferson County or traveling more than 50 miles. a. [fan event, the date of the event: b. The timeline for the tourism promotion activity you are proposing (e.g. May through July,226). c. Target Audience d. Promotion methods you intend to use to reach the target audience. 4I FORKS CHAMBER OF COMMERCE Page 17 of 49 RECEIVED 09/09/25 Page 4 of 35 e. Describe how you will promote overnight stays at Jefferson County lodging establishments. f. If you intend to collaborate with another agency or non-profit to provide these services,please state the name of the organization and describe the nature of the collaboration: 5. How will you measure the effectiveness of your promotion, program, facility, event or activity? a. Also, describe how you will document and report to the County the economic impact from your promotion, program, facility,event or activity. (State law requires the County to report annually to the State Department of Community Development and Economic Trade about the number of lodging stays and economic benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.) 6. What economic impact can we expect in Jefferson County from your proposed promotion, program,facility,event or activity? a. Actual or estimated number of tourists at your event/facility last year(2025): b. Estimated number of tourists who will attend your event/facility this year(2026): c. Projected economic impact in Jefferson County from your event/facility(e.g. number of tourists who will stay overnight in Jefferson County-based lodging establishments; economic impact for Jefferson County restaurants,community facilities,amenities,events,and businesses). 7. Describe your organization's area of expertise. Do you provide a unique service? 3. Background Information about Your Organization Attach the following items to your proposal in the order listed: (Note: To be considered by the Committee, all of the listed information must be included with your proposal.) Attachments: • Projected 2026 promotion,program,facility,event or activity budget including income and expenses. (Please note: if an LTAC award is granted at a different than requested,you will be asked to submit a revised budget prior to contract approval.) • 2025 Budget and Actual income and expenses year to date statement(s)(for example,Profit & Loss and Balance Sheets). • List of names and addresses of the organization's Board of Directors as of the date the proposal is filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the event(either volunteer or paid), list that individual's name,address and phone number. • If you desire, you may provide samples of promotional and/or design materials such as brochures, artist renderings, graphics, etc. (recommended 1-10 samples.) 5l FORKS CHAMBER OF COMMERCE Page 18 of 49 RECEIVED 09/09/25 Page 5 of 35 Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals by checking the Washington Secretary of State's on-line corporation records. 61 FORKS CHAMBER OF COMMERCE Page 19 of 49 RECEIVED 09/09/25 Page 6 of 35 ATTACHMENT A Declaration of Capital Expenditures and Operations I. The total amount of my request for LTAC funding is: $_76096.00 2. Of the total listed in Paragraph 1, above: a. The amount requested for capital expenditures is: $_5000.00 b. The requested capital expenditures are for: Emergency generator to be installed at the Forks Visitor Information Center which is owned by the City of Forks. 3. Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $_62096.00 b. The requested operations expenditures are for: Staffing at Kalaloch Visitor Center$25649; Staffing at Forks Visitor Information Center $31447.00; $5000 for lodging expenses for Forever Twilight in Forks Festival for special guests and volunteers I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. Signed on this 8 day of September (8) (September)(2025) at Forks, WA (city or other location, and state or country) Alyssa Andros (Printed Name) ci (Si PrIr);),61 13 I FORKS CHAMBER OF COMMERCE Page 20 of 49 RECEIVED 09/09/25 Page 7 of 35 A CC)R a CERTIFICATE OF LIABILITY INSURANCE DATEIMM.DOM/YY) 04/22,2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder rn lieu of such endorsement(s). PRODUCER CONTACT Kayla Furford NAME: Callis 8 Associales,Inc. PHHONE EnL (360)452-2314 I FAX Nmt (360)452-1701 802 East First Street,Suite 3 ADORESS- cerldicale�llismsurance.com INSURERS)AFFORDING COVERAGE NAIL a Pon Angeles WA 98362 INSURERA Hartford Underwriters Insurance Company INSURED INSURER e: United States Liability Insurance Company Forks Chamber Of Commerce,Inc INSURER C. Berkshire Hathaway Homestale Insurance Company PO Box 1249 INSURER D: INSURER E: Forks WA 98331 INSURERF, COVERAGES CERTIFICATE NUMBER: CL2511011634 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSJED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWTHSTANDING ANY RECUIREMENT,TERM CR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT'WITH RESPECT TO WHICH THIS CERT IFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN'S SUBJECT TO ALL THE TERMS. E XCLUS OHS AND CONDITIONS OF SUCI I POLICIES LIMITS SHOWN MAY I-AVE BEEN REDUCED BY PAID CLAIMS INSRR TYPE OF INSURANCE Iks�p p POLICY NUMBER POLICY EFF POLICY EXP IMMIOD/YYYY) fMMr0DryYYY), LIMITS X COMMERCIAL GENERAL UABILITV EACH OCCURRENCE $ 1,000.000 DAMAGE TO RE TETI 1 000 000 CIAIMS-MADE EOCCUR OREMI$E$IEe ocaaencel S MED EXPSMy One person. S 10,000 A Y Y 52SOAOG9HPT '2/30/2024 12/30/2025 PERSONAL aADVrNJURY S 1,000000 GEN'LACCREGATE LIMIT APPLIES PER GENERAL AGGREGATE S 2,000,000 POLICY PROJECT LOC PRODUCTS•COMPrOP AGG S 2,000,000 OTHER AUTOMOBILE LIABILITY CONFINED SINGLE LIMIT S 1,000 000 ;Ea scadert) ANY AUTO BODILY INJURY(Pea persrn) $ C OW QS1fXVLY X SCHEDULED 02APM040539-02 12/30/2024 12/30/2025 Roney INJURY(Per acadent) S HIRED NLJN-UVit4ED ✓RUPLN{Y OAAIAUE $ AUtUS ONLY AUTOS:Pair :PH truidenl) S X UMBRELLA TAR X OCCUR I000000 EACH OCCURRENCE s B EXCESS LIAR C AINS�dADE CUP1564786D 12/28/2024 12/28/2025 AGL HEGAI L s 1,000.000 ^_ LIED XI REIENIIUN$ 10.000 WORRER S COMPENSATION AND EMPLOYERS LIABIUTY Y e N I STATUTE X EORi h� WA Stale Slop Gap A ANY PROPRIE IORJPARTNER/EXECUT IVE N r A 52SBABG9HPT 12/30/2024 12/30/2025 E L.EACH ACCIDENT g 1.900.000 OF ICERMEMBER EXCLUDED t„ (Mandatory in NH) EE L DISEASE-EA EMPLOYEE S 1,000,000 II yes desabe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT 5 1•000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached,r more space is reduced) EFTA Investments 8 Advisory,LLC;Olympic Rainforest,LLC;and Pacific Forest Management,Inc are additional insureds with respects to the General Liabildy where required by written contrad A provided only by the terms of form SL3032.includes Vtaaivor of Subrogation and Primary t.Non-contnbulory when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN EFM Investments and Advisory LLC CIO Pacific Forest Management ACCORDANCE WITH THE POLICY PROVISIONS. 440 North Forks Ave AUTHORIZED REPREaENTATVE t t I Mgr I Forks WA 98331 /f 1988.2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD FORKS CHAMBER OF COMMERCE Page 21 of 49 RECEIVED 09/09/25 Page 8 of 35 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. THE HARTFORD BLANKET ADDITIONAL INSURED BY CONTRACT This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply. A. The following is added to Section C.WHO IS AN INSURED: Additional Insureds When Required By Written Contract,Written Agreement Or Permit The person(s)or organization(s) identified in Paragraphs a. through f. below are additional insureds when you have agreed, in a written contract or written agreement, or when required by a written permit issued by a state or governmental agency or subdivision or political subdivision that such person or organization be added as an additional insured on your Coverage Part, provided the injury or damage occurs subsequent to the execution of the contract or agreement,or the issuance of the permit. A person or organization is an additional insured under this provision only for that period of time required by the contract,agreement or permit. However, no such person or organization is an additional insured under th s provision if such person or organization is included as an additional insured by any other endorsement issued by us and made a part of this Coverage Part. The insurance afforded to such additional insured will not be broader than that which you are required by the contract agreement,or permit to provide for such additional insured. The insurance afforded to such additional insured only applies to the extent permitted by law. The limits of insurance that apply to additional insureds are described in Section D. LIABILITY AND MEDICAL EXPENSES LIMITS OF INSURANCE. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS. a. Vendors Any person(s) or organization(s) (referred to below as vendor), but only with respect to "bodily injury" or "property damage" arising out of 'your products' which are distributed or sold in the regular course of the vendor's business and only if this Coverage Part provides coverage for"bodily injury" or "property damage" included within the"products-completed operations hazard". (1) The insurance afforded to the vendor is subject to the following additional exclusions: This insurance does not apply to: (a) "Bodily injury"or'property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; (b) Any express warranty unauthorized by you; (C) Any physical or chemical change in the product made intentionally by the vendor; (d) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; Form SL 30 32 06 21 Page 1 of 3 ©2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc.,with its permission) FORKS CHAMBER OF COMMERCE Page 22 of 49 RECEIVED 09/09/25 Page 9 of 35 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. THE HARTFORD (g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container,part or ingredient of any other thing or substance by or for the vendor;or (h) "Bodily injury"or"property damage"arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to: (i) The exceptions contained in Paragraphs(d)or(f);or (ii) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. (2) This insurance does not apply to any insured person or organization from whom you have acquired such products,or any ingredient,part or container,entering into,accompanying or containing such products. b. Lessors Of Equipment (1) Any person or organization from whom you lease equipment; but only with respect to their liability for "bodily injury", "property damage"or"personal and advertising injury"caused, in whole or in part, by your maintenance,operation or use of equipment leased to you by such person or organization. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence"which takes place after you cease to lease that equipment. c. Lessors Of Land Or Premises (1) Any person or organization from whom you lease land or premises, but only with respect to liabikty arising out of the ownership,maintenance or use of that part of the land or premises leased to you. (2) With respect to the insurance afforded to these additional insureds,this insurance does not apply to: (a) Any"occurrence"which takes place after you cease to lease that land or be a tenant in that premises; or (b) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. d. Architects,Engineers Or Surveyors (1) Any architect, engineer,or surveyor, but only with respect to liability for"bodily injury","property damage' or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In connection with your premises; (b) In the performance of your ongoing operations performed by you or on your behalf;or (c) In connection with "your work" and included within the "products-completed operations hazard" but only if: (i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured;and (ii) This Coverage Part provides coverage for"bodily injury"or"property damage"included within the "products-completed operations hazard". (2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury"arising out of the rendering of or the failure to render any professional services,including. (i) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports,surveys,field orders,change orders,designs or drawings and specifications;or (ii) Supervisory,surveying,inspection,architectural or engineering activ ties. This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision hiring, employment, training or monitoring of others by an insured, if the "bodily injury "property Form SL 30 32 06 21 Page 2 of 3 ©2021,The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its perm:ssicn FORKS CHAMBER OF COMMERCE Page 23 of 49 RECEIVED 09/09/25 Page 10 of 35 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. THE Ai HARTFORD damage",or`personal and advertising injury"arises out of the rendering of or the failure to render any professional service. e. State Or Governmental Agency Or Subdivision Or Political Subdivision Issuing Permit (1) Any state or governmental agency or subdivision or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit. (2) With respect to the insurance afforded to these additional insureds,this insurance does not apply to: (a) "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the federal government,state or municipality;or (b) "Bodily injury"or"property damage"included within the"products-completed operations hazard". f. Any Other Party (1) Any other person or organization who is not in one of the categories or classes listed above in Paragraphs a. through e. above, but only with respect to liability for"bodily injury', "property damage"or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In the performance of your ongoing operations performed by you or on your behalf; (b) In connection with your premises owned by or rented to you:or (c) In connection with "your work" and included within the "products-completed operations hazard", but only if: (i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured;and (ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products-completed operations hazard". (2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", 'property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: (a) The preparing, approving, or failure to prepare or approve, maps, shop drawings. opinions, reports, surveys, field orders,change orders.designs or drawings and specifications:or (b) Supervisory,surveying, inspection,architectural or engineering activities. This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the 'bodily injury", "property damage", or "personal and advertising injury" arises out of the rendering of or the failure to render any professional service described in Paragraphs f.(2Xa)or f.(2)(b)above. Form SL 30 32 06 21 Page 3 of 3 ©2021, The Hartford (May include copyrighted material of Insurance Services Office, Inca with its permission) FORKS CHAMBER OF COMMERCE Page 24 of 49 RECEIVED 09/09/25 Page 11 of 35 1. Itemized List of Proposed Tourism Promotion Activities 2026 FUNDS REQUESTED by Forks Chamber of Commerce a. Staffing- Kalaloch Visitor Center May 22- Sept 30, 2026 ..... ... ... ... ...$25649.00 Here is the request for providing 7 days/week staffing at Kalaloch Ranger Station in 2026. Please note that we do not yet have a GS pay scale for 2026 yet, and we do generally expect some kind of annual increase each year. That said, I suspect a pay freeze in 2026 so 1 have estimated based on 2025 pay scales. Assuming no hiring freezes or delays (unlike this year), we anticipate that Kalaloch Ranger Station will be staffed 7 days/week beginning 5/22/2026*and ending 9/30/2026: Full-time, 5 days(40 hrs)/week staffing for a Park Ranger(I) GS-0025-05 from 5/22/2026 to 9/30/2026: 760 hours, $18541.61 Two (2) days(16 hrs)/week staffing for a for a Park Ranger(I) GS-0025-05 to cover the above employee's off/lieu days and complete 7 days/week operating schedule: 304 hours, $7108.00 TOTAL: $25649.61 b. Staffing - Forks Visitor Information Center ... ... ...$31447.00 1716 hours 1 average of 33 hours weekly at $16.66 plus 10% for payroll taxes 28588.56 plus 2858.86 c. Tourism Marketing... ... ....... ...... ......$9000.00 Washington State Visitor Guide, Co-op Marketing wl OPTC, other, to include social media, print ads, television, bus ads, other d. Emergency generator for power outages ... ............... ... ...... ... ...... .....$5000.00 This is 25% of the overall cost of the project, which will be in the $20,000 range e. Forever Twilight in Forks Festival. . ...... ... ... ... ... ..........$5000.00 Funds to help with marketing and operations. Total ... ... .. .. .$76096.00 2. Proposal Questions 1. The Forks Visitor Information Center is the only year-round, open daily (except New Year's Day. Easter, Thanksgiving and Christmas) Visitor Information Center on the west end of Clallam and Jefferson County. We have from 4- 7 staff members depending on the season. While we are Clallam County, not Jefferson County, we are the same community. We offer information on lodging, businesses, and destinations in Jefferson County. We mail out packets to those seeking area information. Our facility retains records of numbers of visitors with our visitor count on the next page. In 2025 we are on track to have the busiest year in our history. We have a proven track record of providing quality information and services and it shows with our increasing visitor numbers. FORKS CHAMBER OF COMMERCE Page 25 of 49 RECEIVED 09/09/25 Page 12 of 35 We also have opportunities to participate in ad co-ops with Olympic Peninsula Tourism Commission to promote value season travel, We also worked with local government agencies to secure the rebuild of the Upper Hoh Road, which was imperative to tourism on the west end of Jefferson County. 2. With the projected continuation of increased tourism, we strive to hire more staff members for 2026 and always try to improve the visitor experience. We are using our social media campaigns to promote the value season. New for 2026—we are hoping to purchase an automatic generator for the Visitor Center (owned by City of Forks) as a permanent addition. This is a capital expense that would stay with the building and would be owned by the City of Forks. We have been subject to such a high number of power outages in the last several years, summer and winter, and want to offer services when the tourist needs it the most. When it's the winter, we have to close as soon as the power goes out (It's usually a minimum of 10 hours to restore the power, as it is a Bonneville Power issue) as we cannot make our staff members stay when it's dark, cold, and scary. The most recent incident happened on a Friday in the early afternoon. We continued to stay open in the dark and waited on over 200 people. As the only year-round (and winter) visitor center, we want to be open to tourists as much as possible so that they have a great experience and return often. 3. Part of our request falls under the 2nd highest priority. The remaining request falls under most categories listed under"additional considerations". We are asking for marketing funds which is the lowest priority, but crucial for our success. 4. A) September 10 - 13, 2026 B) January 1 — December 31, 2026 C) Wth our world-wide fame through Twilight our target audience is very broad. We appeal to the I-5 Corridor, Texas, Florida, California and most other states. We have visitors from every country on the map. Our demographics include families, friend trips, single travelers, outdoor enthusiasts, photographers, campers, hikers, RV'rs, storm watchers, Bigfoot/Sasquatch and Twilight fans, and others. D) The Forks Chamber of Commerce markets the area through a variety of opportunities such as print media, social media, press releases, interviews, brochure creation and distribution, and mails visitor packets to those interested in traveling here from the U.S. and Canada. E) We promote overnight stays in Jefferson County through our marketing, website, lodging guide (printed and online), the Rainforest Country Adventure Guide, our Visitor Information Center, and any other means available. F) We collaborate with the Olympic Peninsula Tourism Commission for marketing and Friends of Olympic National Park for staffing at Kaleloch. 5. We measure effectiveness by lodging tax dollars (increased or decreased), visitor center stats, feedback from our lodging businesses, and occupancy rates. The 2025 reports show an increase in lodging taxes over 2024. We will report all necessary information to the County quarterly and annually, as requested. FORKS CHAMBER OF COMMERCE Page 26 of 49 RECEIVED 09/09/25 Page 13 of 35 6. A) We predict that we will have over 87,000 people sign our guest book in 2025, and 30% more that don't sign totaling 113,000 people served by our visitor center. B) We estimate that we will have numbers in line with 2025 or higher. C) With the tourism outlook being very positive, businesses in West Jefferson County stand to benefit through meals, services, food, souvenirs, and fuel being purchased. Kalaloch is fully reopened. The Hard Rain Café is keeping their restaurant open through Thanksgiving. With the increase of tourism in the off season, we predict that lodging in West Jefferson County will be at an all-time high for occupancy. There is no way to differentiate between west Jefferson lodging tax revenue and the rest of Jefferson County. 7. Our area of expertise includes helping thousands of people with area information, marketing the area, providing clean bathrooms, and being ambassadors for the West End and the Olympic Peninsula. Respectfully submitted by Lissy Andros FORKS CHAMBER OF COMMERCE Page 27 of 49 m 0 7 = Proposed 2026 Budget 2026 notes In,me 33 Savings 7,000.00 2k for scholarships; 5k for lighting project °Dues 18,000.00 oDues-Sponsor Dues 15,000.00 m Interest Earned - 1st Federal 150.00 0 Forever Twilight in Forks Festival 4003(600=240,000 VIT;225x89=20,025 and 200x50=10,000 totaling$30,025 Party;3000 Salmon Dinner;11000 Meet and Greet totals$284025.00;$4000 Ticket Sales 288,000.00 for cooking&paint and graze Refunded Ticket Sales Sponsorships will receive some sponsor monies Sponsorships (First Fed Tents) 0.00 Public Support 6,000.00 These are funds received from auction fundraiser City Investment 50,000.00 Clallam County LTAC 40,000.00 Jefferson County LTAC 5,000.00 Misc. 2,500.00 1500 City; 1000 bazaar fees Contingency Forever Twilight in Forks Collection City Investment 36,000.00 24 Collection exp; 12 parking Public Support 25,000.00 Misc. Hickory Shirt Heritage Days Grants 1,500.00 Public Support 500.00 Credit Card Surcharges 10,000.00 Sales 200,000.00 Public Support - Miscellaneous 1,000.00 a 0 o Public Support- Miscellaneous (vis packets) 1,500.00 o Public Support- Earmarked for Scholarships 400.00 Public Support- Earmarked for Shred Event 1,000.00 Grants Grants OPVB Tourism 7,500.00 OPVB VIC 5,000.00 = Clallam County LTAC(generator) 10,000.00 W Sales/Advertising Lodging Board 2,000.00 ° 0 Lodging Guide o Web Ads Webcam Sponsorship 1,500.00 m Logging Tour Public Support 500.00 City Investment 165,000.00 West Jeff. Co 71,096.00 Total Income $ 971,146.00 Expenses Operations Wages-Director Costs- Lissy 67,000.00 Wages-Benefits 7,795.00 Payroll Taxes-Employer(Lissy) 5,000.00 Computer Maintenance 250.00 Professional Development 2,000.00 Telephone 1,260.00 Travel Expenses 4,358.00 Guest Lunches 950.00 Dues-AWB 350.00 Dues -WTA 500.00 Insurance-Director/BOD Coverage 1,049.00 City Leasehold Tax 664.00 Total Operations $ 91,176.00 VC Costs 13 VIC Employee Wages 78,000.00 CO o Web Manager 9,000.00 -O A Director of Customer Services Wages 39,000.00 0 DCS Payroll Taxes- Employer 3,900.00 cn cn DCS Benefits 3,900.00 Payroll Taxes-Employer 13,000.00 Copy Machine 9,300.00 Misc. Supplies 4,000.00 7 PP • Office Supplies 2,000.00 i VIC Equipment 200.00 W Accounting Services 4,000.00 m Insurance -Auto 2,338.00 Insurance- Liability 1,970.00 o Postage (Newsletters, bills) 150.00 m• Telephone 3,000.00 PUD 2,350.00 m Trash collection 785.00 Volunteer Training/Recognition 200.00 Building Maintenance 20,000.00 Generator$22k/ $10k, $7k Chamber Total VC Costs $ 197,093.00 Cost of Sales Purchases for Resale 99,000.00 Shipping Costs 200.00 Credit Card Fees 18,000.00 PayPal Fees 100.00 Form 990 Tax 1,200.00 Business& Occupation Tax 42.00 Total Cost of Sales $ 118,542.00 Capitol Equipment Equipment 300.00 Contingency-Total 220.00 Community Service Community Service Projects 1,500.00 0 Community Service Projects- downtown lights 5,000.00 03 m CO 0 o Community Service Projects -Shred Event 2,000.00cn fD Scholarships 2,000.00 0 Best of The Year 1,700.00 0,0, Logging Tour 1,000.00 Total Community Service $ 13,200.00 Events 0 4th of July 600.00 7 Hickory Shirt Heritage Days 1,500.00 0 Other/Halloween 250.00 Total Events $ 2,350.00 03 Forever Twilight in Forks Fesitval Admin 14,000.00 o Castmembers (travel, lodging, etc.) 25,500.00 m Event - Paint & Graze 3,000.00 om Event Decorating/ Rentals 40,000.00 m Event Decorating/ Rentals (Tents) 13,000.00 Event Food / Beverages/ Liquor License Friday Breakfast 6,400.00 Bella Italia 16,000.00 Friday Night 9,500.00 Saturday Night 10,000.00 Sunday Brunch 13,000.00 Other (including P&G, Cooking Class, Sunday S 6,000.00 Meet and Mingle 1,705.00 Event Music/ DJ Saturday Night 2,600.00 Event Parking 200.00 Event Venue Rental & Cleaning (RAC) 6,000.00 Event Venue Rental (others) 7,500.00 Event Venue Bathroom Trailer 3,400.00 ICN Office Space 3,275.00 Insurance 1,400.00 Misc./5k/Shuttle Services 10,000.00 Movie Licensing 500.00 Paypal Fees 12,000.00 Photobooth/Photography 4,500.00 Photos 4,500.00 CD m m m O Prizes/Silent Auction items 1,500.00 0 00 Security 2,000.00 �. Special Guests 140,000.00 5k Jefferson Co; (Lodging) CT 01 Total Forever Twilight in Forks Festival $ 357,480.00 Forever Twilight in Forks Collection Rent $18,755.00 o Parking 12000.00 (7, Electricity 800.00 D Storage/Office Space 3774.00 CO / Displays 300.00 Insurance 1500.00 m Misc. Supplies 1000.00 o Internet 1200.00 Alarm 400.00 Total Forever Twilight in Forks Collection $39,729.00 Promotional Tools Forks Color Brochure 5,000.00 Total Promotional Tools $5,000.00 Local CO-OP Projects Lodging Guide Lodging Board 285.00 Total Local CO-OP Projects $ 285.00 Forks Advertising Postage (Requested information) 700.00 ISP/dsl & Modem 1,500.00 PDN Visitor Guide 6,150.00 Web Hosting 1,625.00 Upgrade Website 1,000.00 WebCam 2,300.00 Advertising-Tourism 39,000.00 2025 2999x12; 4k fb ads; 4500 misc Advertising- local 7,400.00 $700 monthly/splits between local and tourism Total Forks Advertising $ 59,675.00 m CO M Cla v � < Regional Co-op Marketing 15,000.00 Olympic Peninsula Tourism Commission 0 co co 00 N 01 (I West Jefferson County Pass-Through ONP Kalaloch VC Staff 25,649.00 o VIC Staffing 31,447.00 m ( Tourism Marketing 9,000.00 i Generator Project 5,000.00 > m 03 Total W Jefferson County Pass-Through $ 71,096.00 0 Tc al Expenses $ 971,146.00 K Year-to-Date Surplus (Loss) $0.00 m x o m m m o w co co CD CD o w w o m CO 01 CT RECEIVED 09/09/25 Page 20 of 35 1:34 PM Forks Chamber of Commerce, Inc 08/14/25 Accrual Basis Balance Sheet As of June 30, 2025 Jun 30, 25 ASSETS Current Assets Checking/Savings First Fed 245,352.22 Savings/Investment Scholarships 6,800.00 Logging Van - Maintenance Fund 4,862.58 Savings/Investment - Other 163,485.03 Total Savings/Investment 175,147.61 Total Checking/Savings 420,499.83 Accounts Receivable Accounts Receivable 7,620.00 Total Accounts Receivable 7,620.00 Other Current Assets Federal Tax Deposits 1,400.00 Total Other Current Assets 1,400.00 Total Current Assets 429,519.83 Fixed Assets FA FTF Collection Accumulated Depreciation FT -12,090.00 FA FTF Collection - Other 22,333.20 Total FA FTF Collection 10,243.20 Accumulated Amortization -6,297.00 FA Website Development 17,157.90 FA Office VIC Equipment Accumulated Depreciation Office -9,105.00 FA Office VIC Equipment- Other 9,338.03 Total FA Office VIC Equipment 233.03 FA Van Accumulated Depreciation 38,864.71 FA Van - Other 38,864.71 Total FA Van 0.00 Building Expansion Accumulated Depreciation VC 20,693.00 Building Expansion - Other 64,501.52 Total Building Expansion 43,808.52 Total Fixed Assets 65,145.65 Other Assets Inventory VC Store 10,977.93 Total Inventory 10,977.93 Change Fund 1,100.00 Total Other Assets 12,077.93 TOTAL ASSETS 506,743.41 LIABILITIES & EQUITY Page 1 of 2 FORKS CHAMBER OF COMMERCE Page 34 of 49 RECEIVED 09/09/25 Page 21 of 35 1:34 PM Forks Chamber of Commerce, Inc 08!14/25 Accrual Basis Balance Sheet As of June 30,2025 Jun 30, 25 Liabilities Current Liabilities Accounts Payable Accounts Payable 63.31 Total Accounts Payable 63.31 Other Current Liabilities Deferred Dues Next Year 100.00 Sales Tax Payable 352.16 Payroll Taxes Payable 5,154.77 Total Other Current Liabilities 5,606.93 Total Current Liabilities 5,670.24 Total Liabilities 5,670.24 Equity Board Designated Fund Reserve 30,000.00 Opening Bat Equity 7,620.00 Retained Earnings 189,965.05 Net Income 273,488.12 Total Equity 501,073.17 TOTAL LIABILITIES & EQUITY 506,743.41 Paga2c FORKS CHAMBER OF COMMERCE Page 35 of 49 m 0 70 cn C) S D co m 73 0 June YTD 2025 JAN-JUN 2024 T'n Approved 2025 Budget Actual % YTD Jun 2025 notes Iriome K Savings 7,000,00 0.00 0% 2k for scholarships;5k for lighting project 73 Dues 18,000.00 15,820.00 88% 13,460.i 1 200.00 m Dues-Sponsor Dues 15,000.00 14,790.00 99% 14,850.i I Interest Earned- 1st Federal 150.00 872.03 581% 502.05 Forever Twilight in Forks Festival 4001 Vn;225x89.20,025 and 200 E50.10,000 totaling$30,025 1` Party 3000 Salmon Dinner;11000 Meet and Greet touts$28402500;$4000 Ticket Sales 288,000.00 293,724.10 102% `22, `= 461.21 for cooking&paint and graze Refunded Ticket Sales -80.00 *DIV/0! -1,979.' Sponsorships 0.00 *VALUE! 1,384.1 t will receive some sponsor monies Sponsorships(First Fed Tents) 3,000.00 3,000.00 100% ., Public Support 6,000.00 0.00 0% These are funds received from auction fundraiser City Investment 50,000.00 2,475.00 5% ` Clallam County LTAC 40,000.00 40,000.00 100% ' 35,000..I Misc. 2,500.00 5,908.49 236% 800.001 500.00 1500 City;1000 bazaar fees Contingency *VALUE! Forever Twilight in Forks Collection City Investment 36,000.00 28,728.23 80% , 15,500. 24 Collection exp;12 parking Public Support 25,000.00 16,985.69 68% 5,202.01 Misc. 0.00 Hickory Shirt Heritage Days Grants 1,500.00 1,431.80 95% Port of Port Angeles grant received Public Support 500.00 0.00 0% Credit Card Surcharges 10,000.00 1,231.72 333.79 This is new in 2025 Sales 200,000.00 111,890.50 56% 30,426.09 Public Support-Miscellaneous 1,000.00 8,057.59 806% 7,841.46 *reimbursed 7764.90 by WEBPA Public Support-Miscellaneous(vis packets) 1,500.00 1,284.75 86% 110.12 Public Support-Earmarked for Scholarships 400.00 1,223.00 306% x m Public Support-Earmarked for Shred Event 1,000.00 1,000.00 100% public support from Forks Outfitters m m Grants m a' Grants 0.00 0 co a'o a) tV co o <D A C..) NJ(0 (r tr -n m 7 Cn () D co m x June YTD 2025 JAN-JUN 2024 0 -n Approved 2025 Budget Actual % YTD Jun 2025 notes o OPVB Tourism 7,500.00 0.00 0% OPVB VIC 5,000.00 0.00 #REF! Sales/Advertising rrn Lodging Board 2,000.00 150.00 8% '+1.,'1, Lodging Guide 0.00 #VALUEI Web Ads 0.00 #VALUE! z. Webcam Sponsorship 1,500.00 1,441.40 96% ' 1,421..r 7.00 QOR sponsors cameras Logging Tour Public Support 500.00 520.00 104% 150.a P 250.00 City Investment 165,000.00 49,274.50 30% 55,802. West Jeff.Co 61,297.00 30,648.50 S0% 25,000,6' Total Income $ 949,347.00 $630,377.30 66% T. 485,036.92. $45,833.73 Expenses Operations Wages-Director Costs-Lissy 67,000.00 33,336.32 50% 32,217.52 5,928.48 est 4%raise from 2024 Wages-Benefits 7,795.00 3,485.92 45% 3,284.7. 648.61 Health ins7303;Dental 492 Payroll Taxes-Emp oyer(Lissy) 5,000.00 2,332.97 47% 2,313.,k 422.49 Computer Maintenance 250.00 0.00 0% Professional Development 2,000.00 1,076.37 54% 655."" 18.45 Telephone 1,260.00 409.24 32% ° 706. Trave Expenses 4,358.00 1,506.11 35% 3.621.5 172.75 Guest Lunches 950.00 575.29 61% 482,... 74.05 Dues-AWB 350.00 350.00 100% 350.,e Dues-WTA 500.00 500.00 100% 500.+'; Insurance-Director/BOD Coverage 1,049.00 1,049.00 100% 1,040.r City Leasehold Tax 664.00 332.00 50% 332.. Total Operations $ 91,176.00 $ 44,953.22 49% .r 45,503.44' $7,264.83 x m () -o m co v < C, CO O W CV N O -,Ic.J CD O O 0 Ao 0 COCJ N CJl U1 m 0 cn C) I 7, co m x June YTD 2025 JAN-JUN 2024 O Approved 2025 Budget Actual % YTD Jun 2025 notes n 0 VC Costs VIC Employee Wages 78,000.00 58,785.48 75% .. 48,291.4'. 13,988.01 2024 was$114,215;2025 is$109,447 A Web Manager 9,000.00 3,884.22 43% ' 4,828.67' 850.95 m Director of Customer Services Wages 39,000.00 18,207.42 47% ' 13,386..1 2,780.35 est 3%raise from 2024 DCS Payroll Taxes-Employer 3,900.00 1,312.62 34% ,1,037..t 314.34 DCS Benefits 3,900.00 1,941.44 50% 1,694.4• 339.73 3402+492 Payroll Taxes-Employer 13,000.00 7,445.45 57% 6,199.. 2,603.48 Copy Machine 9,300.00 3,882.25 42% 3,668.• 906.88 Misc.Supplies 4,000.00 5,746.75 144% 2,169.: 2,129.39 0fffce Supplies 2,000.00 1,209.30 60% ' 894.4 305.29 VIC Equipment 200.00 0.00 0% Accounting Services 4,000.00 1,964.82 49% 1,542.r+ 203.00 Insurance-Auto 2,338.00 2,338.00 100% 1,871.1i nsurance-Liability 1,970.00 1,970.00 100% 1,874.1,, Postage(Newsletters,bills) 150.00 0.00 0% Telephone 3,000.00 1,664.53 55% 1,413.7`. 285.46 PUD 2,350.00 1,401.33 60% 1,256.2' 177.21 Trash collection 785.00 276.67 35% 325.1 i, 76.17 Volunteer Training/Recognition 200.00 0.00 0% • Building Maintenance 5,000.00 338.70 7% 844.7 Total VC Costs $ 182,093.00 $ 112,368.98 62% 91,297,' $24,960.26 Cost of Sales Purchases for Resale 99,000.00 48,890.33 49% 39,801.2:' 6,147.28 Shipping Costs 200.00 0.00 0% 9.84 Credit Card Fees 18,000.00 1,776.53 10% 6,717.781 746.53 PayPal Fees 100.00 20.60 21% - 12.12 1.18 Form 990 Tax 1,200.00 0.00 0% Business&Occupation Tax 42.00 0.00 0% . 73 o Total Cost of Sales $ 118,542.00 $ 50,687.46 43% 46,541.03 56,894.99 I m v on m 0) m CO NAOCO WV, 0 73 I > EL M w m June YTD 2025 JAN-JUN 2024 O m Approved 2025 Budget Actual % YTD Jun 2025 notes o O Capitol Equipment K Equipment 300.00 0.00 0% :j0.k , m m• Contingency-Total 220.00 0.00 Community Service Community Service Projects 1,500.00 7,764.90 518% ' 475.E Kids movie offset with donations;WEB christmas lig Community Service Projects-downtowr 5,000.00 0% from savings Community Service Projects-Shred Eve 2,000.00 1,950.00 98% 1950.00 for truck;Bruce to pay 1/2 Scholarships 2,000.00 0.00 0% .' Best of The Year 1,700.00 2,285.69 134% 1,539. Logging Tour 1,000.00 503.45 50% 258. ,. Total Community Service $ 13,200.00 $ 12,504.04 95% 2,2 $0.00 Events 4th of July 600.00 104.59 17% 104.59 Hickory Shirt Heritage Days 1,500.00 1,562.48 104% highway banner Other/Halloween 250.00 0.00 0% Total Events $ 2,350.00 $ 1,667.07 71% $ 104.59 x m 0 m N m m Co 0 40 CD cn 8 o m A m 0 x o I cn co m 0 O June YTD 2025 JAN-JUN 2024 -' Approved 2025 Budget Actual % YTD Jun 2025 notes n 0 Forever Twilight in Forks Fesitval • Admin 14,000.00 5,055.00 36% volunteer,influencer lodging 73 Castmembers(travel,lodging,etc.) 25,500.00 2,781.00 11% m• Event-Paint&Graze 3,000.00 500.00 17% m Event Decorating/Rentals 40,000.00 0.00 0% Event Decorating/Rentals(Tents) 13,000.00 0.00 0% Event Food/Beverages/Liquor License #VALUEI Friday Breakfast 6,400.00 0.00 0% Bella Italia 16,000.00 0.00 0% Friday Night 9,500.00 0 00 0% Saturday Night 10,000.00 0.00 0% Sunday Brunch 13,000.00 0.00 0% Other(including P&G,Cooking Clas 6,000.00 0.00 0% Meet and M ngle 1,705.00 0.00 0% Event Music/DJ Saturday Night 2,600.00 0.00 0% Event Parking 200.00 0.00 0% Event Venue Rental&Cleaning(RAC) 6,000.00 3,085.00 51% , Event Venue Rental(others) 7,500.00 335.00 4% Event Venue Bathroom Trailer 3,400.00 862.01 25% ICN Office Space 3,275.00 2,475.00 76% 2475+800 conf room Insurance 1,400.00 0.00 0% Misc./5k/Shuttle Services 10,000.00 626.71 6% 324.71 Movie Licensing 500.00 510.00 102% Paypal Fees 12,000.00 2,594.50 22% 34.61 for 2026 Photobooth/Photography 4,500.00 724.76 16% Photos 4,500.00 0.00 0% Prizes/Silent Auction items 1,500.00 589.93 39% 276.02 Security 2,000.00 0.00 0% Special Guests 140,000.00 16,465.00 12% 4,515.00 m v Total Forever Twilight in Forks Festival $ 357,480.00 $ 36,603.91 10% $5,150.34$32020 surplus m ✓ -o In <vm it, up 0 o co rn CD O O O A a) W N U1 01 m 0 Co co C) I D m m - June YTD 2025 JAN-JUN 2024 n0 Approved 2025 Budget Actual % YTD Jun 2025 notes 0 Forever Twilight in Forks Collection • Rent $18,755.00 18,754.96 100% lodging tax x Parking 12000.00 6,000.00 S0% 1,000.00 lodging tax m Electricity 800.00 396.48 50% 70.71 Storage/Office Space 3774.00 3,773.27 100% 2,500.'! lodging tax Mannequins/Displays 300.00 0.00 0% • Insurance 1500.00 1,209.00 81% 1,260.00 1,209.00 M sc.Supplies 1000.00 1,219.79 122% . 1,235.23 Internet 1200 00 1,200.00 100% '1,200.00 Alarm 400.00 208.44 52% 195.44 34.74 Total Forever Twilight in Forks Collection $39,729.00 $ 32,761.94 82% $18,769.45 $2,314.45 Promotional Tools Forks Color Brochure 5,000.00 0.00 0% E' Total Promotional Tools $5,000.00 $ - 0%": $0.00 Local CO-OP Projects Lodging Guide 0.00 #VALUE! Lodging Board 285.00 142.50 50% 142.50 23.75 Total Local CO-OP Projects $ 285.00 $ 142.50 50% 142.50 $23.75 • Forks Advertising x Postage(Requested information) 700.00 1,195.23 171% 650.31 289.00 ISP/dsl&Modem 1,500.00 720.00 48% 720.00 120.00 PDN Visitor Guide 6,150.00 3,250.00 53% 3,250.00 Web Hosting 1,625.00 609.70 38% " 953.8 175.00 Upgrade Website 1,000.00 1,451.23 145% . 524.4g 21.83 WebCam 1,300.00 630.00 48% 630.00 105.00 Advertising-Tourism 39,000.00 23,969.00 61% 8,864.33 4,466.15 2999x12;4k fb ads;4500 misc m m Advertising local 7,400.00 2,392.26 32% 650,00 350.00$700 monthly/splits between local and tourism m 2 Total Forks Advertising $ 58,675.00 $ 34,217.42 58% . 26,242.39 $5,526.98 m m CD m 0 Nj O O CO I A CO R3 CD 0 (r -n cn co O June YTD 2025 JAN-JUN 2024 -n Approved 2025 Budget Actual % YTD Jun 2025 notes O• Regional Co-op Marketing 15,000.00 8,557.64 57% 2,250.20 Olympic Peninsula Tourism Commission xi West Jefferson County Pass-Through m ONP Kalaloch VC Staff 20,350.00 20.350.00 100% ., ,'. Mailing&Distribution 500.00 0.00 0% VIC Staffing 31,447.00 0.00 0% Tourism Marketing 9,000.00 2,075.00 23% • 2,645.i Total W Jefferson County Pass-Through $ 61,297.00 $ 22,425.00 37% 21,145.,. $0.00 Total Expenses $ 945,347.00 $ 356,889.18 38% 327,796.3 $54,490.39 Year-to-Date Surplus(Loss) $4,000.00 $273,488.12 6837% 157,240.61 ($8,656.66) June Income $ 45,834 June Expense 5 (54,490) June Surplus/Loss 5 (8,657) m 0 C m CD co (p o A �� cn O W N RECEIVED 09/09/25 Page 29 of 35 2025 CHAMBER BOARD OF DIRECTORS Christi Baron, President Tom Sewid,At Large Forks Forum Sasquatch The legend P.O. Box 300, Forks, WA 98331 80 N. Forks Avenue, Forks, WA 98331 360-374-3311 Work 206-604-3303 Cell 360-374-2244 Home tom.sewid@gmail.com 360-640-2132 Cell christi.baron@forksforum.com Trent Thurman, Past President Miller Tree Inn B&B Diana Reaume,Vice-President 654 E. Division, Forks, WA 98331 District Superintendent,Quillayute Valley SD 360-374-6806 Work PO Box 147, Beaver, WA 98305 206-369 8414 Cell 360 640-1429 Work info@millertreeinnbnb.com diana.reaume@qvschools.org Cynthia Barajas, Quileute Enterprises Bruce Paul,Treasurer Quileute Tribal Representative Forks Outfitters PO Box 67 950 S. Forks Avenue, Forks, WA 98331 LA Push, WA 98350 360-374-6161 Work (360)640-5613 Cell 360-640-0620 Cell cynthia.barajas@quileutetribe.com bruce.paul@forksoutfitters.com Melene Bourm,Secretary Nick Dias Forks Community Hospital City of Forks Representative PO Box 81, Forks,WA 98331 500 E. Division, Forks, WA 98331 360 640-0167 Cell 360-374-5412 Work carymelene@yahoo.com nickd@forkswashington.org Linda Keen,At Large STAFF: Quillayute River Resort Lissy Andros 473 Mora Road, Forks, WA 98331 Executive Director 360-374-7447 Work P.O. Box 1267, Forks, WA 98331 360-640-4715 Cell 360-374-2531 Chamber lindakeen@qriverresort.com 903-360-4449 Cell director@forkswa.com (work) Bruce Hanify,At Large lissyandros@hotmail.com(personal) (Individual) PO Box 1872, Forks, WA 98331 360-562-2205 BruceHanify@msn.com Updated 8-31-2025 Shauna Peters,At Large Bug&Buf's Espresso PO Box 1613, Forks, WA 98331 360-640-2464 Shauna1572@gmail.com FORKS CHAMBER OF COMMERCE Page 43 of 49 RECEIVED 09/09/25 Page 30 of 35 director@forkswa.com From: Tim Fletcher ctimf@forkswashington.org> Sent: Tuesday,August 26, 2025 11:18 AM To: Lissy Andros Cc: Caryn Depew, Rod Fleck Subject: Seeking grant funds Lissy, Yes the will city support your efforts in applying for grant funds to purchase an emergency backup generator for the VIC building. Tim Fletcher Mayor,City of Forks FORKS CHAMBER OF COMMERCE Page 44 of 49 RECEIVED 09/09/25 Page 31 of 35 NW Power and Air 401 893 4th Street Bremerton,Washington 98337 NORTHU/EST P O W H R Ci !Y AIR 360 8 i 0-0678 Office@nw-powerair.com I www.nw powerair.corn RECIPIENT: Quote #2319 Fork Chamber of Commerce Sent on Sep 03,2025 1411 South Forks Avenue Forks,Washington 98331 Total $18,239.37 Phone:903-360-4449 Product/Service Description Qty. Unit Price Total 18kW Air-Cooled Standby Generac's Guardian Series generators prov de the 1 $14,850.00 $14,850.00 Generator,Alum Enclosure, automatic backup power you need to protect your 200amp Transfer switch home and family during a power outage.Connected to your existing LP or natural gas fuel supply, it kicks in within seconds of sensing power loss-- automatically—and runs for as long as necessary until utility power returns. Now corning w ih FREE Mobile Link,allow ng you to monitor the status of your generator on a phone,tablet or computer from anywhere in the world.Giving you the ab lily to connect your account to your author zed service dealer for fast,friendly and convenient assistance. • Mobile LinkTM Remote Monitoring • 5 Year Limited Warranty • True PowerTM Technology delivers best in class power • Generac generators and engines are Engineered and Built n the USA` • Generac's G-Force Engines are capable of handling the rigors of generator use • 24/7/365 Customer Support team • Tough,Durable All Aluminum Enclosures • Smart,User-Friendly Controls Generac generators and engines are Engineered and Built in the USA' 'Built in the USA using domestic and fore gn parts Additionally this quote Includes Rated 120/240 10 NEMA 3R,concrete pad,Gas piping up to 20 feet, Electrical wires up to 20 feet, Relocation of ground wire and feeders, Gererator battery,Spark plugs,Air filter, 0 I and Oil filter. Additionally this quote will cover the necessary Electrical permit. 7-Year Extended Limited Warranty for automatic standby generators. 1 of 4 pages FORKS CHAMBER OF COMMERCE Page 45 of 49 RECEIVED 09/09/25 Page 32 of 35 NW Power and Air 893 4th Street Bremerton,Wash ngton 98337 NORTH°FA ST 360810-0678 coweaf. Of fice@nw powerair coin I www.nw-powerair.corn Product/Service Description Oty. Unit Price Total Generac Smart Switch, Generac's service rated automatic transfer switches 1 $1,945.00 $1,945.00 Service Rated,200 amps, offer who e house coverage for your back-up power 120/240, 1o,NEMA 3R needs. Featuring a NEMA 3R enclosure,this 200 amp open trans lion switch can be installed either indoors or outdoors. Generac Automatic Transfer Switches are designed for use with single phase generators that uti'ize an EvolutioniM or NexusTM Controller. Includes Smart AC Module standard,which g ves the capability of managing up to four HVAC loads no addit onal hardware. Loads can be managed using a smart management system. The system can accommodate up to eight individual Smart Management Modules(SMM). The SMM modules are self-conta ned and have individual bu It in controllers. 'SMM modules sold separately. HVAC Tuneup Tuneup your HVAC system.(Does not include any 1 $0.00 $0.00 repairs) $225 value Subtotal $16,795.001 GST(8.6%) • $1,444.37 Total $18,239.37 I NW Power and Air LLC Terms&Conditions Contractor Registrat on: NW Power and Air LLC is a licensed general and electrical contractor in Washington State(License ftNWPOWPA775LH/ NWPOWPA771 DT1.A$30,000 bond has been filed with the State to cover claims for breach of contract or improper work Registration exp res 10/30/2025 Estimate Validity&Payment Terms: This quote is valid for 30 days. A 50%down payment is required at the t me of signing for customers contracting directly with NW Power&Air LLC. For customers referred through affiliated partner programs,full payment(100%) is required prior to installation,in accordance with the terms of those programs. Final payment is due upon substantial completion of the work for NW Power&Air LLC customers.regardless of inspection status or delays related to utility or gas hookups,unless otherwise agreed upon in writing. A 1%monthly(12%annually)interest charge will apply to any past due balances Returned checks are subject to a service fee. All materials remain'he property of NW Power&Air LLC until paid in full. Right to Cancel: You have the right to cancel this contract within three(3)business days of signing without penalty.Cancellations mus:be submitted in writing via email to:of+ice@nw•powerair.com or via mail to.NW Power and Air LLC,893 4th ST, Bremerton,WA 2 o'4 pages FORKS CHAMBER OF COMMERCE Page 46 of 49 RECEIVED 09/09/25 Page 33 of 35 director@forkswa.com From: Girard,Joe <JoeGirard@ferrellgas.com> , Sent: Wednesday, September 3,2025 3:32 PM To: director@forkswa.com Subject: Ferrellgas Tank Quote Lissy, Pricing and some additional information is below. Let me know if you have any questions 31,000 ... 120 vertical, steel ASME LP gas tank S 119 . . IS` stage regulator S 119 end stage regulator S 249 ... Deliver, set& connect fee 120 gallon tanks are the typical tanks you see alongside homes. They can be set adjacent to structures Setback for the 120 are 10' from sources of ignition (anything electrical), 10' from property lines, 5' from doors, windows and sub-basement vents. The 120 gallon tank may require a permit. Are we running the underground piping between the generator and tank? If, so there will be an additional $200 for piping and risers. The trench for the piping needs to be 18"deep and wide enough for 1" piping. Any turns in the trench need to be sweeping. No 90 degree bends. My team will lay the piping and charge it for inspection. Once you are ready for us to make the final connection,just let me know. Propane tanks cannot sit directly on dirt. A concrete pad, pavers or gravel will be required My guys can set blocks, as long as the spot where the tank will sit is level. Ferrellgas does not do dirt work or pull permits. Have a great afternoon, Joe Girard Account Manager Western Washington Mobile: 360.635.2287 Fax: 253.275.0533 Ferrellgas NeNswtirk L Fuel Life Simply' 1 Billing Questions: wecarenferrellgas.com On-line account management: www.myferrellgas.com Web: www.ferrellgas.com COCCI FORKS CHAMBER OF COMMERCE Page 47 of 49 RECEIVED 09/09/25 Page 34 of 35 No us.rm map tor Ir[a o..rlt l INS Name NOOK In Fab F.O. - A •A NM SAY..r...Itochange MAP MR NW UM of leder&2aMswl N. In.....021 1.alMIta1AW 1W INK lard WAcaFa.Pal UN.rah I O .s • __ ,e iNt1sVIIM IL.-.k"4/11 a np1• w.rro.rM InVN W.acw TOO. Nn..ra�lS\l o aNAa d The On•OInN TMt fN Soy., o namt****1Fatsfl MOM Aro Codomosty Sam f 11 men 1.n my nen eery.{ Mahr.at ArWCtnbrItAp Abn• Nw'a On 0a.grow OM on Entry a omen 1.opt..onatrtrab n.rrvatteo war too stall Noma.' raw Tr\fr A.tots ta\aan NNW. I Neon amp m fa,rood,.dll'Ns atlas*Ma=lh nl of ad Nut.rot In Warr Orr an It M.Rob Ave rbaparaeao...la...tarn... tl.e..[a•aortas. 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