HomeMy WebLinkAboutCONSENT LTAC Rhododendron Festival Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight,Deputy Clerk of the Board
DATE: December 22,2025
SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax) Grant Funding; In
the amount of$10,000; Rhododendron Festival
STATEMENT OF ISSUE:
This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of
tourism and ongoing preservation of Jefferson Comity's heritage. The Lodging Tax Advisory Committee
met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted
from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on
December 8,2025.
FISCAL IMPACT:
Rhododendron Festival $10,000
RECOMMENDATION:
Approve and sign the agreement
REVIEWED BY:
gJD ger.z.do (a-/I-7 15-
D. Peters, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUC77ONS ARE ON THE NEXT PAGE)
CONTRACT WITH: RHODODENDRON FESTIVAL Contract No: RHODY26
Contract For: 2026 LODGING TAX Term: 2026
COUNTY DEPARTMENT: COUNTY ADMINISTRATOR
Contact Person: ADIEL MCKNIGHT
Contact Phone: X 102
Contact email: AFMCKNIGHT@CO JEFFERSON WA.US
AMOUNT: $10,000 PROCESS: Exempt from Bid Process
Revenue: _ Cooperative Purchase
Expenditure: $10,000 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds ^ Vendor List Bid
Fund# .� RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES C PLIA C ITH.I .55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: ❑ N/A:� • '=2 •' �jy -
Si n re Date
STEP 2: DEPARTMENT CERTIFIES T E PERSON ROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NO BEEN , RRED By, ANY FEDERAL, STATE, OR LOCAL
AGENCY. n
CERTIFIED: ❑ N/A: �. /62 -/7-c G
Sig ature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added elict nically through Laserfiche):
Electronically approved by Risk Management on 12/17/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/17/2025.
Standard LTAC contract form. Hard copy of PAO signature will be
provided.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
AGREEMENT FOR 2026 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES
FOR RHODODENDRON FESTIVAL
This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and
RHODODENDRON FESTIVAL("RECIPIENT").
WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State
of the State of Washington under UBI number 603-265-875;and
WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson
COUNTY,as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code;and
WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory
Committee("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY,
as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code;and
WHEREAS,RECIPIENT submitted a qualified lodging tax proposal to the LTAC;
WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's
qualified lodging tax proposal to the Jefferson County Board of Commissioners;
WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC
recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and
finalized an award of$10,000 for the purposes recommended by the LTAC ("Final LTAC Award");
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
1. SERVICES TO BE PERFORMED USING THE LTAC AWARD
a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC
Award for the approved tourism promotion services listed in Exhibit A and for no other
purpose during the 2026 fiscal year.
b. If the Final LTAC Award does not specify the approved tourism promotion services, then
the use of the amounts approved in the Final LTAC Award shall be limited to the proposed
tourism promotion services listed in RECIPIENT's proposal for the 2026 fiscal year, a copy
of which is attached as Exhibit B.
2. RESPONSIBILITIES OF RECIPIENT
a. On or before January 31, 2026; April 30, 2026; July 31, 2026; October 31, 2026; and
January 31, 2027, RECIPIENT shall provide to the COUNTY all of the following, which
are more specifically described in Exhibit C:
i. A quarterly report of the use, services, programs and activities of RECIPIENT
under this Agreement for the prior quarter;
ii. A quarterly financial statement detailing revenues, expenses and cash balances for
the prior quarter; and for the final quarter report,the financial statement shall also
include a detailed financial statement for all 2026.
RHODODENDRON FESTIVAL Page 1 of 39
iii. On or before January 31, 2027 or upon execution of this Agreement, whichever is
later,provide to the COUNTY: A billing invoice requesting payment of Hotel-
Motel Funding for the 2026 fiscal year.
b. For a minimum of six(6) years, maintain documented proof of payments made, contracts
executed, and other expenditures authorized under this Agreement. Upon reasonable
notice, provide access to COUNTY or State representatives to audit those records.
c. Funding provided by this Agreement may only be expended on the services described in
Section 1 of this Agreement. Any monies used for other services or purposes shall be
refunded to Jefferson COUNTY. Any monies under-expended of the total funding
allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31,
2027.
d. By February 28th of each year provide all of the following information on Exhibit B,
attached hereto and incorporated by reference for the previous year.
i. Each festival, event, or tourism facility owned and/or operated by RECIPIENT.
ii. The amount of lodging tax revenue allocated for expenditure (whether actually
expended or not)by RECIPIENT on each festival, event or tourism facility.
iii. Estimated number of tourists served at each festival, event or tourism facility.
("Tourist" includes persons traveling more than 50 miles to the location of the
event, festival or facility and overnight stays in the area).
iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels,
motels, resorts, bed and breakfasts, or commercial campgrounds).
v. Measurements that demonstrate the impact of increased tourism attributable to the
event, festival or facility.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used
in support of their responsibilities as defined under this Agreement.
b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year. Payment is
conditioned on full compliance with this Agreement, including but not limited to, the
submittal of the reports required by Section 2.
c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available
billing cycle.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on
December 31, 2026, except for the reports required in Section 2, which are due January 31, 2027
and February 28,2027.
5. ASSIGNMENT
A parry's interests in this in this Agreement may not be assigned to any other person.
RHODODENDRON FESTIVAL Page 2 of 39
6. TERMINATION
a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)
days written notice in the event expected or actual revenue from the Hotel-Motel Tax is
reduced or limited in any way, or for non-performance of duties under this Agreement, or
for any reason.
b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the
COUNTY. In the event of termination under this clause, the COUNTY shall be liable to
pay only for services rendered prior to the effective date of termination. If termination
covers a period for which payment has already been made, RECIPIENT shall refund to the
COUNTY a pro-rated share of the payment based upon the balance of time remaining in the
paid period,unless otherwise negotiated.
7. HOLD HARMLESS
a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents
and volunteers (and their marital communities) harmless from and shall process and
defend at its own expense, including all costs, attorney fees and expenses relating thereto,
all claims, demands, or suits at law or equity arising in whole or in part, directly or
indirectly, from RECIPIENT's negligence or breach of an of its obligations under this
Agreement; provided that nothing herein shall require RECIPIENT to indemnify the
COUNTY against and hold harmless the COUNTY from claims, demands or suits based
solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers
(and their marital communities), and; provided further that if the claims or suits are
caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or
employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and
their marital communities), this indemnity provision with respect to claims or suits based
upon such negligence, and or the costs to the COUNTY of defending such claims and
suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence,
or the negligence of RECIPIENT's agents or employees.
b. RECIPIENT specifically assumes potential liability for actions brought against the
COUNTY by RECIPIENT's employees, including all other persons engaged in the
performance of any work or service required of RECIPIENT under this Agreement and,
solely for the purpose of this indemnification and defense, RECIPIENT specifically
waives any immunity under the state industrial insurance law, Title 51 RCW.
RECIPIENT recognize that this waiver was specifically entered into pursuant to
provisions of RCW 4.24.115 and was subject of mutual negotiation.
8. INSURANCE
RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise
required,the following insurance:
a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general
liability coverage on a form acceptable to Jefferson COUNTY Risk Management for
bodily injury, personal injury, and property damage, with a limits of not less than in the
amount of at least $1 million per occurrence, for bodily injury, including death, and
property damage; and
RHODODENDRON FESTIVAL Page 3 of 39
b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of
this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk
Management, upon request.
9. INDEPENDENT CONTRACTOR
a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with
respect to the services provided pursuant to this Agreement.
b. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto.
c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits
accorded COUNTY employees by virtue of the services provided under this Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to RECIPIENT, or any
employee,representative, agent or subcontractor of RECIPIENT.
e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state
industrial insurance, tax reports, business licenses, registrations, and all other obligations
of an independent organization.
10. COMPLIANCE WITH LAWS
RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the
work to be done under this Agreement.
11. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement
shall be governed by and construed under the laws of the United States,the State of Washington
and the County of Jefferson,as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents.No party shall argue
or assert that any state law other than Washington law applies to the governance or construction
of this Agreement.
12. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved under this
Agreement shall be submitted in writing within 10 days to the County Risk Manager,
whose decision in the matter shall be final, but shall be subject to judicial review.
b. If either party deem it necessary to institute legal action or proceeding to enforce any
right or obligation under this Agreement, each party in such action shall pay for its own
attorney's fees and court costs.
c. Any legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County, subject to the venue provisions for actions against counties in RCW
RHODODENDRON FESTIVAL Page 4 of 39
36.01.050. The parties agree that the parties have the right of appeal from such decisions
of the Superior Court under the laws of the State of Washington.
d. RECIPIENT consents to the personal jurisdiction of the courts of the State of
Washington.
13. DISCRIMINATION PROHIBITED
RECIPIENT with regard to the project to be completed under this Agreement, shall not
discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color,
national origin, honorably discharged veteran or military status, or the presence of any sensory,
mental, or physical disability or the use of a trained dog guide or service animal by a person with
a disability, unless based upon a bona fide occupational qualification in the selection and
retention of employees, materials, supplies, or subcontractors.
14. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations,
representations, or agreements written or oral.
15. PUBLIC RECORDS ACT
This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record
under the Public Records Act,RCW Chapter 42.56.
16. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under your Agreement with Jefferson
COUNTY.
b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives
to audit records related to the funds provided to RECIPIENT under this Agreement.
17. NO SEVERABILITY
The terms of this Agreement are not severable. If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent,the remainder of this Agreement and the application this Agreement
shall not be enforceable.
18. SURVIVAL
Those provisions of this Agreement that by their sense and purpose should survive the term of
this Agreement shall survive the term of this Agreement for a period equal to any and all relevant
statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions
begun within that period.. Without limiting the generality of the preceding sentence, and for the
avoidance of doubt,the provisions that survive the term of this agreement include: (a)controlling
law; (b) insurance; and, (c) indemnification.
RHODODENDRON FESTIVAL Page 5 of 39
19. AMENDMENT,MODIFICATION AND WAIVER
a. This Agreement may be not be amended or modified to change the approved tourism
promotion services in the Final LTAC Award.
b. Only the Jefferson County Board of Commissioners or their delegate by writing
(delegation to be made prior to action) shall have the expressed, implied, or apparent
authority to sign, alter, amend, modify, or waive any clause or condition of this
Agreement.
c. Any alteration, amendment, modification, or waiver of any clause or condition of this
Agreement is not effective or binding unless made in writing and signed by the Jefferson
County Board of Commissioners or their delegate.
SIGNATURES ARE ON THE FOLLOWING PAGE
RHODODENDRON FESTIVAL Page 6 of 39
JEFFERSON COUNTY WASHINGTON RHODODENDRON FESTIVAL
Board of COUNTY Commissioners
Jefferson COUNTY, Washington
By: By:
Heidi Eisenhour, Chair Signature
By: Name:
Greg Brotherton, Commissioner
Title:
By: Date:
Heather Dudley-Nollette, Commissioner
SEAL:
ATTEST:
Carolyn Galloway,CMC Date
Clerk of the Board
Approved as to form only:
6)* c /AIL ,Z -2at z�-
Philip C. Hunsucker, e
Chief Civil Deputy Prosecuting Attorney
RHODODENDRON FESTIVAL Page 7 of 39
EXHIBIT A
Itemized List of Tourism Promotion Services Approved in the Final Award
• Participation in annual parades in other jurisdictions across the state highlighting Jefferson
County's annual parade in May and acting as ambassador to Jefferson County.
9-12 parades in 2026 including Wenatchee,Sequim,Shelton,Marysville, Port Orchard,
Forks,McCleary,Capital Lakefair Olympia, Seafair Seattle,Quilcene,Leavenworth
• Advertisement of Jefferson County's annual celebration in May in the promotional materials and
programs for celebrations across the state.
Advertisement in programs,promotional materials and via social media for Wenatchee,
Marysville,Capital Lakefair Olympia,Seafair,Leavenworth
• Recruitment of entrants to participate in the Jefferson County parade in May.
Intentional recruitment of marching band and other participants from out of County to
increase Jefferson County and Port Townsend visibility and utilization of lodging,food
service and local amentities.
• COST TO BUILD THE FLOAT TO TRAVEL AROUND THE STATE $ 3,500.00
• LOCATION RENTAL TO BUILD FLOAT(FAIRGROUNDS)The cost of the rent has increased from
$250.00/Year to$250.00/month and an extra$50 if we want the trailer stored; $2050.00
(OCT-MAY)
• FLOAT TRAILER $1000.00
• Tacoma Daffodil& Puyallup Parade$2,045.00
• Wenatchee Apple Blossom$1,900.00
• Sequim Irrigation $300.00
• Mason County Forest Festival $425.00
• Marysville Strawberry Festival $600.00
• Port Orchard Fathom's 0 Fun $475.00
• Forks 4th of July$600.00
• McCleary Bear Festival $600.00
• Capital Lakefair $575.00
• Seafair S1,475.00
• Quilcene Parade$150.00
• Leavenworth Autumn Leaf Festival $2,250.00
• Fuel for Float$100.00
• Misc Royalty Travel Expenses$400.00
• TOTAL$17,845.00
RHODODENDRON FESTIVAL Page 8 of 39
EXHIBIT B
RECIPIENT'S PROPOSAL
ATTACHED
RHODODENDRON FESTIVAL Page 9 of 39
Exhibit C
Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY
Administrator's Office
No Later than February 28th of each Year
Lodging Tax Reporting Form
Organizations receiving funding to promote festn-als.special event and tourism-related activities through totut:m-related facilities
owned or sponsored by non-profit organizations or the local jurisdiction are required to complete this form for EAC H activity
Ck ganuanoc Name: Reporting Year
2 Sponsor Type;Check One): 0 501;0,3) ()501(c116) ()Local 3unschcum 0 Otter'Erpls>c):
3 Acuity Name
4 Activity Type(Check One): O Event Fsnvai• O Frihry' ()Mad:eidne•
5 Activity Start Date':
5 Acunity End Date'
'Total Cost of Actn•u- S
8 Amount Requested: S
9 Amour awarded S
10 Overall Attendance• 13 Number of Attendees Who Stayed Overnrtts m Unpaid Accommodations*
a) Pm2ected• a: Protected'
b) Acrai• bu Actaa?
c) Methodology(Check One; °Direct Conte c: Methodology(Check Ooe): 0 Direct Come
Olndirect Comm• Representative Survey °ndrect Count. °Reprsenaative Survey
Olrfnnnil Survey. 0 Structured E inmate' ()Informal Survey 0 Structured Estimate'
°Other explam;: °Otter evplam):
11 Number of Anecdees alto Iraveied 50 Miles or More• l4 Number of Attendees Ran Stayed Ovum=_tit n Paid:lccmunodatw¢s•
a) 2otected' a: Protected*
b) .annul' to Atria?
Methodology i Check One', O Direct Court* c. Metbodoiogv(Check One): O Direct Coumr•
0 Indirect C aura• O Representative Survey ()Indirect Count' °Representative Simi-.
OIcfonnal Stacey O Structured Estimate• ()hf anal Tame• 0 Structured Estimate'
OOther i evplain;: 0 Otter;ecplami:
12`umber of Attendees R"te Iraveled Zorn Another State ar Caucrr-• 15 Ytmbei of Paid i ni'ne Nights•
a) Protected• a; Prove red'
b) Actual' h i Anna;•
c) Merhodoiogy(Check Ore; ()Direct Coda' c; Methodology(Check One,: O Direct Cotmr•
0 Indirect Count' ()Representative Survey ()Indirect Count' ORepreseman a Survey'
ev'
()Informal Survey' O Structured Eommare• ()Informal Surrey' O Stnrnued Estimate.
()Other(esplatn;: O Other eapluni:
See Lodging Tax Yearly Reporting Definition;Instructions
Name of Individual Rho Prepared Report
Phone= E-Mail Address
RETURN THIS FORM TO:
Jefferson County Administrator's Office
1820 Jefferson Street
P.O Box 1220
Port Townsend.WA 98368
Ieffbocc a co.)efferon.wa.us
DEA)LIYE:February 28th of Each Report tie Year
RHODODENDRON FESTIVAL Page 10 of 39
LTAC Yearly Reporting
Definitions/Instructions
Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local
marathon)
Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum,
convention center)
Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity
but may also operate for less than a full year.
Activity Date: Activity beginning and ending dates.
Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity,
enter the number of persons estimated to have actually visited area as result of marketing activity.
Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of
persons expected to visit area as result of marketing activity.
Methodology: Select the methodology used to estimate the actual number of visitors/participants.
Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at
entry points,vehicle counts or number of chairs filled.A direct count may also include information collected
directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event.
Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold,
redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates.
Representative Survey:Information collected directly from individual visitors/participants.A representative
survey is a highly structured data collection tool,based on a defined random sample of participants,and the
results can be reliably projected to the entire population attending an event and includes margin of error and
confidence level.
Informal Survey:Information collected directly from individual visitors or participants in a non-random manner
that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire
visitor population and provide a limited indicator of attendance because not all participants had an equal chance
of being included in the survey.
Structured Estimate:Estimate produced by computing known information related to the event or location.For
example,one jurisdiction estimated attendance by dividing the square footage of the event area by the
international building code allowance for persons(3 square feet).
Other:(please describe)
Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing
activity.
Total Attendees Traveling 50 miles or more:
Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility.
For marketing organizations,report visitors traveling more than 50 miles to visit area.
Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of
visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number
of visitors who traveled from another state or country.
Attendees who stayed overnight:
Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments
such as hotels,motels,bed and breakfasts,etc.
Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations
such as family and friends.
Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more
persons occupying one room for one night.
RHODODENDRON FESTIVAL Page 11 of 39
EXHIBIT C lst QUARTER Due by April 30th to afmcknightAco.jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 1S`QTR:
ORGANIZATION Amount Received Overspent Refund TOTAL Pt
Awarded From Required QTR
by Jefferson Underspent LTAC
Jefferson County (-)of LTAC FUNDS
County funds SPENT
2. LTAC funds spent by your organization 1'QTR(include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
3. LTAC funds balance remaining 1St QTR:
4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts
executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,
RECIPIENT shall provide access to Jefferson County or State representatives to audit those records.
RHODODENDRON FESTIVAL Page 12 of 39
EXHIBIT C 2nd QUARTER Due by July 31"to afmcknightna,co jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 2nd QTR:
ORGANIZATION Total Total Overspent Refund TOTAL TOTAL
Amount Received (+) Required 1"QTR 2"d QTR
Awarded From Underspent LTAC LTAC
by Jefferson (-)of LTAC FUNDS FUNDS
Jefferson County funds SPENT SPENT
County
2. LTAC funds spent by your organization 2nd QTR(include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
1. LTAC funds balance remaining 2'd QTR:
2. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable
notice,RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records.
RHODODENDRON FESTIVAL Page 13 of 39
EXHIBIT C 3rd QUARTER Due by October 315t to afmcknighta co jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 3rd QTR:
ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL
Amount Received (+) Required 1s`QTR 2"d QTR 3rd QTR
Awarded From Underspent LTAC LTAC LTAC
by Jefferson (-)of LTAC FUNDS FUNDS FUNDS
Jefferson County funds SPENT SPENT SPENT
County
2. LTAC funds spent by your organization 3`d QTR(include 200 word limit regarding activities and funds
spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
2. LTAC funds balance remaining 3`d QTR:
3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable
notice,you shall be able to provide access to Jefferson County or State representatives to audit those records.
RHODODENDRON FESTIVAL Page 14 of 39
EXHIBIT C 4th QUARTER Due by January 31st to afmcknight a co jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 4th QTR:
ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3'd TOTAL
Amount Received (+) Required 1st QTR 2nd QTR QTR 4th QTR
Awarded From Underspent LTAC LTAC LTAC LTAC
by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS
Jefferson County funds SPENT SPENT SPENT SPENT
County
2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
3. LTAC funds balance remaining 4th QTR:
4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts
executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,
RECIPIENT shall provide access to Jefferson County or State representatives to audit those records.
RHODODENDRON FESTIVAL Page 15 of 39
RECEIVED 09/09/25
Page 1 of 24
2026 Proposal Checklist for Tourism Promotion Activities
Organization Name: Jefferson County Rhody Festival
Event Name, if different: The Rhododendron Festival
Proposed Contract Amount:$ 17,845.00
501(c)(3)
WA UBI Number:603 265 875
EIN Number:94-3132679
To be eligible for consideration,your application must be signed,dated,and include the
following items in the listed order.
Check each item submitted:
X Signed and Dated Proposal Checklist for Tourism Promotion Activities.
X Declaration of capital expenditures and operations, if applicable(Attachment A).
X Proof of liability insurance(Attachment B)
X Section 1-Itemized list of proposed services and estimated costs.
X Section 2-Proposal Questions.
X Section 3 -Proposed 2026 promotion,facility,event or activity budget.
X Section 3-2025 organizational budget and year-to-date income and expense statement(s).
X Section 3-List of names and addresses of the organization's current Board of Directors.
Name and contact information for event chairperson, if applicable.
❑Section 3-Optional work samples such as season brochures, promotional materials, reviews,
news/magazine articles,etc. (maximum of 5 separate pieces)
To be considered,a fully completed and signed original application with supporting
documents must be electronically received and date stamped at the Jefferson County
Administrator's Office,to Adiel McKnight @ afmcknight@co.jefferson.wa.us
by WEDNESDAY,SEPTEMBER 10, 2025 by 4:30 p.m.
RHODODENDRON FESTIVAL Page 16 of 39
RECEIVED 09/09/25
Page 2 of 24
2026 Proposal Checklist for Tourism Promotion Activities
Proposal Deadline: WEDNESDAY,SEPTEMBER 10,2025 AT 4:30 P.M.
Electronically to Email Address: afmckniebt((co.iefferson.wa.us
Please type(10 point or larger)or legibly print in ink.
I To be considered: all questions must be answered; all requested documents provided; this form
must be signed and dated.
Organization Name: Jefferson County Rhododendron Festival
Organization Address: PO Box 766 Port Townsend WA 98358
Contact Name: Lori Morris
Contact Address: 171 Reinier Rd Nordland WA 98358
Day Phone: 360-531-0925
Evening or Cell Phone: 360-531-0925
E-Mail Address: /loriandbliss@msn.com
Facility/Event: (if applicable) Jefferson County Rhododendron Festival
Total Lodging Tax Request: $ 17,845.00
Estimated 2026 org. operating
budget: (Intl. Lodging Tax
funds) $
If asking for funds for a specific Dollar Amount
event,list other cash funding Sponsorship&Donations $15,500.00
sources and dollar amounts LATAC Grant $15,000.00
budgeted for this project. Golf Tournament/Float Reveal $3,000.00
Note: This section is only due Pin Sales $2,500.00
for specific event and festival Bar Stool Bingo $2,000.00
funding requests. Parade Entry Fees $2,000.00
Total Project Revenue Budget: $40,000.00
Did your organization receive Lodging Tax Funds from the County in 2025? 0 Yes ® No
I understand that if my organization's proposal for tourism promotion activities is approved by the County that my
organization will enter into a contract with the County to provide the contracted services up to the maximum
contract amount.I understand that the proposal herein is a public record potentially eligible for public release.1
Sign Name: ( % U J v��0`�{� t, 3 Date: 7- e
Print Name and Title: j\20" 'fl `-CL 7i(E'SSl l{oiri
3loaee
RHODODENDRON FESTIVAL Page 17 of 39
ATTACHMENT A
Declaration of Capital Expenditures and Operations 0 _
1. The total amount of my request for LTAC funding is: $l 7,8 45.00
2. Of he total listed in Paragraph I,above:
a. The amount requested for capital expenditures is: $ 0.00
b. The requested capital expenditures are for:
3. Of the total amount listed in Paragraph 1,above:
a.The total amount requested for operations is:i __
_17,845.00
b. The requested operations expenditures are for:
- Travel and entry fees for 10 parades across the state
I declare under penalty of
perjury under the law of
Washington that the
foregoing representation
about the capital
expenditures and operations
is true and correct.
Signed on this day of 3 P
at MJMki d. ) \AV A.
(city or other location,and state or country)
(Printed Name) 1,,'At 0-RR I
O ---76,17-7-r-A-Z,I)
O
(Signature
RHODODENDRON FESTIVAL Page 18 of 39
RECEIVED 09/09/25
Issue Date 5/22/2025 Cert#:00000468 ftige 4 of 24
NPIP NON PROFIT INSURANCE PROGRAM
CERTIFICATE OF COVERAGE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE
DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT BELOW.THIS CERTIFICATE OF COVERAGE
DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE
HOLDER.
IMPORTANT:IF THE CERTIFICATE HOLDER IS AN ADDITIONAL COVERED PARTY,THE COVERAGE AGREEMENT MUST BE ENDORSED.IF SUBROGATION
IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE COVERAGE AGREEMENT, CERTAIN COVERAGE MAY REQUIRE AN ENDORSEMENT.A
STATEMENT ON THIS CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT S
PROGRAM ADMINISTRATOR COMPANIES AFFORDING COVERAGE
Clear Risk Solutions GENERAL LIABILITY: NPIP/Munich Re.et al.
159 Basin Street SW PMB#206
Ephrata,WA 98823 AUTOMOBILE LIABILITY NPIP I Munich Re.et al.
PROPERTY NPIP/Munich Re.et aI.
COVERED PARTY
CRIME NPIP/Munich Re.et al.
Rhododendron Festival Association,The WRONGFUL ACT LIABILITY NPIP I Munich Re.et al.
MISCELLANEOUS NPIP/Munich Re.et al.
PO Box 766
Port Townsend,WA 98360 PROFESSIONAL LIABILITY
COVERAGES
THIS IS TO CERTIFY THAT THE COVERAGES LISTED BELOW HAVE BEEN ISSUED TO THE COVERED MEMBER NAMED ABOVE FOR THE COVERAGE PERIOD
INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT DESCRIBED HEREIN IS SUBJECT TO
ALL THE TERMS,EXCLUSIONS,AND CONDITIONS OF SUCH COVERAGE AGREEMENT. LIMITS SHOWN BELOW MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LINE OF COVERAGE COVERAGE NUMBER EFF DATE EXP DATE DESCRIPTION LIMITS
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY NPIP252665399 6/1/2025 6/1/2026 PER OCCURRENCE $1,000,000
(OCCURRENCE FORM)
INCLUDES STOP GAP- EMPLOYERS LIABILITY PER MEMBER AGGREGATE $2,000,000
PRODUCT-COMP/OP $1,000,000
MEMBER DEDUCTIBLE:$0 PERSONAL&ADV.INJURY $1,000,000
(LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $50,000,000
AUTOMOBILE LIABILITY
COMMERCIAL AUTOMOBILE LIAB. NPIP252665399 6/1/2025 6/1/2026 COMBINED SINGLE LIMIT $1,000,000
(ANY AUTO)
(LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE
PROPERTY
COMMERCIAL PROPERTY NPIP252665399 6/1/2025 6/1/2026 ALL RISK PER OCC EXCL EQ& $100,000,000
FL
EARTHQUAKE PER OCC Excluded
EQ AND FLOOD COVERAGE MAY BE EXCLUDED FOR INDIVIDUAL LOCATIONS FLOOD PER OCC Excluded
(PROPERTY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE
CRIME
COMMERCIAL CRIME NPIP252665399 6/1/2025 6/1/2026 PER OCCURRENCE $1,000,000
INCLUDES EMPLOYEE THEFT/DISHONESTY&ERISA COVERAGE PER MEMBER AGGREGATE $1,000,000
MEMBER DEDUCTIBLE:$1,000
(CRIME IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $5,000,000
WRONGFUL ACT LIABILITY(INCLUDES E&O/D&O)
WRONGFUL ACT LIABILTIY NPIP252665399 6/1/2025 6/1/2026 PER CLAIM $1,000,000
(CLAIMS MADE)
MEMBER DEDUCTIBLE:$1,000 PER MEMBER AGGREGATE $1,000,000
(LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000
MISCELLANEOUS PROFESSIONAL LIABILITY
MISC.PROFESSIONAL LIABILITY NPIP252665399 6/1/2025 6/1/2026 PER CLAIM $1,000,000
(CLAIMS MADE)
PER MEMBER AGGREGATE $1,000,000
MEMBER DEDUCTIBLE:$1,000
(LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000
CANCELLATION NOTICE: SHOULD ANY OF THE ABOVE-DESCRIBED COVERAGES BE CANCELLED BEFORE THE EXPIRATION DATE
THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE NPIP COVERAGE AGREEMENT PROVISIONS.
RHODODENDRON FESTIVAL Page 19 of 39
Non Profit Insurance Program 2025-2026 Page 1
RECEIVED 09/09/25
Page 5 of 24
Issue Date 5/22/2025 Cert#:0000046854
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
Evidence of Coverage only.
CERTIFICATE HOLDER AUTHORIZED REPRESENTATIVE011/404
The Rhododendron FestivalP.O.Box 766
Port Townsend,WA 98368
NoiNftp:tiimbr#NErEmfAL" 2025-2026 Page 20 ofI ge 2
RECEIVED 09/09/25
Page 6 of 24
1. Itemized List of Proposed Tourism Promotion Services
In the following space or on a separate sheet of paper, please specify each proposed tourism
promotion, program,facility, event or activity, including quantities and costs (see examples at
bottom of page).
• Participation in annual parades in other jurisdictions across the state highlighting Jefferson
County's annual parade in May and acting as ambassador to Jefferson County.
o 9-12 parades in 2026 including Wenatchee,Sequim,Shelton, Marysville, Port Orchard,
Forks, McCleary,Capital Lakefair Olympia, Seafair Seattle, Quilcene, Leavenworth
• Advertisement of Jefferson County's annual celebration in May in the promotional materials and
programs for celebrations across the state.
o Advertisement in programs, promotional materials and via social media for Wenatchee,
Marysville, Capital Lakefair Olympia, Seafair, Leavenworth
• Recruitment of entrants to participate in the Jefferson County parade in May.
o Intentional recruitment of marching band and other participants from out of County to
increase Jefferson County and Port Townsend visibility and utilization of lodging,food
service and local amentities.
• COST TO BUILD THE FLOAT TO TRAVEL AROUND THE STATE $3,500.00
• LOCATION RENTAL TO BUILD FLOAT(FAIRGROUNDS)The cost of the rent has increased from
$250.00/Year to$250.00/month and an extra$50 if we want the trailer stored;$2050.00
(OCT-MAY)
• FLOAT TRAILER $1000.00
• Tacoma Daffodil &Puyallup Parade$2,045.00
• Wenatchee Apple Blossom$1,900.00
• Sequim Irrigation $300.00
• Mason County Forest Festival$425.00
• Marysville Strawberry Festival$600.00
• Port Orchard Fathom's 0 Fun $475.00
• Forks 4th of July$600.00
• McCleary Bear Festival $600.00
• Capital Lakefair $575.00
• SeaFair $1,475.00
• Quilcene Parade$150.00
• Leavenworth Autumn Leaf Festival $2,250.00
• Fuel for Float$100.00
• Misc Royalty Travel Expenses$400.00
• TOTAL$17,845.00
RHODODENDRON FESTIVAL Page 21 of 39
RECEIVED 09/09/25
Page 7 of 24
2. Proposal Questions
l. Tell us about your promotion, program, facility, event or activity and why you think it will
increase tourists traveling to and staying in Jefferson County.
The first Rhododendron Festival was held in May of 1935 when a group of Port Townsend civic
leaders organized a celebration of the Washington State Flower. 2025 was the 90th year of the
festival and had over 100 entrants into the annual parade. The Association plans, organizes and
presents the annual Rhododendron Festival in Port Townsend every third week of May, with a
co-occuring fitness event called the Rhody Run. The volunteers also design, construct and
transport the Queen's Float to other festivals and parades in Washington State. Members
serve as ambassadors to Jefferson County while traveling, as well as at local events as
requested. They serve as official hosts to visiting dignitaries from other festivals. The festival is a
4-day event starting on Wednesday evening with the trike races for children 6 and under.
Thursday is the pet parade that is a hit with all ages. People dress up their pets are able to show
them off. Friday is a busy day. The kiddie parade is in the afternoon in 2025 we had over 700
children in the parade. Friday evening is the hair and beard contest and the bed races
downtown on Water Street. The bed races are a hit with all that attend. The big event is the
Rhody Festival Grand Parade. The 2025 Parade had the most entries of any of the other parades
the float attended with over 100 entries including 15 bands from all over the state.
2. If this is a continuing or reoccurring promotion, program, facility or event,describe your
organization's prior activities. If applicable, how is it different than in the past?
2025 was the 90th Anniversary of the Rhody Festival. This is a trusted brand and annual celebration that
brings recurring and new visitors.
3. How does your promotion, program, facility or event support one of the Highest Priorities or
Additional Considerations listed below under"Other Criteria"
We believe that this event sits squarely with the#2 Highest Priority; marketing and operations of a
special event designed to attract tourists. These tourists are families;students; civic organizations and
others who enjoy celebrating state pride events.
RHODODENDRON FESTIVAL Page 22 of 39
RECEIVED 09/09/25
Page 8 of 24
4. Describe how you intend to market/promote your promotion, program, facility,event or
activity to potential tourists who reside outside Jefferson County or traveling more than 50
miles.
a. If an event,the date of the event:
The Rhody Festival is celebrated annually in the 3rd week of May
b. The timeline for the tourism promotion activity you are proposing(e.g. May through July,
226).
The first parades that Jefferson County float will participate in are the Tacoma Daffodil Parade,
Puyallup Daffodil Parade (televised), Wenatchee Apple Blossom, and Sequim Irrigation Festival
before the Rhododendron Festival after our festival the float and Royalty will attend Mason
County Forest Festival, Marysville Strawberry Festival, Port Orchard Fathom 0' Fathom, Forks
4th of July parade, McCleary Bear Festival, Capital Lakefair, Seattle Seafair(televised) Quilcene
Parade and Leavenworth Autumn Leaf Festival.
c. Target Audience
The target audience is families and persons who enjoy regional travel to take in the best of a
destination during a celebratory time.
d. Promotion methods you intend to use to reach the target audience.
Float participation, ambassadorship by float members, and advertisements in local publications
and via social media in jurisdictions where the Jefferson County float participates.
e. Describe how you will promote overnight stays at Jefferson County lodging establishments.
Jefferson County lodging establishments and PT Mainstreet are linked on the website for Rhody
https://rhodvfestival.org/
f. If you intend to collaborate with another agency or non-profit to provide these services,
please state the name of the organization and describe the nature of the
N/A.
RHODODENDRON FESTIVAL Page 23 of 39
RECEIVED 09/09/25
Page 9 of 24
5. How will you measure the effectiveness of your promotion, program, facility,event or
activity? a. Also,describe how you will document and report to the County the economic
impact from your promotion, program, facility,event or activity. (State law requires the County
to report annually to the State Department of Community Development and Economic Trade about
the number of lodging stays and economic benefit from tourists generated by use of Lodging Tax
proceeds for tourism promotion.)
Participants in parades and events of this nature are difficult to quantify. Measurement can be achieved
via the number of entrants and participants in the parade itself. We had over 100 entries in the 2025
parade including 15 bands from around the state.The festival is a 4 daylong event.
We will investigate if we can access request sales tax and lodging tax income records from the County
Treasurers office for the Rhody Week period to demonstrate the benefit of the event.
6. What economic impact can we expect in Jefferson County from your proposed promotion,
program, facility,event or activity?
a. Actual or estimated number of tourists at your event/facility last year(2025): 7200
100 Entrants brought an average of 10 participants each; including marching bands,1 floats from
other jurisdictions, etc.:
1000
Each entrant brought an average of 2 support persons including family/school and others:
200
Spectators for the event included family and friends of local residents and new visitors:
6000
b. Estimated number of tourists who will attend your event/facility this year(2026): 7200
c. Projected economic impact in Jefferson County from your event/facility (e.g. number of tourists
who will stay overnight in Jefferson County-based lodging establishments; economic impact for
Jefferson County restaurants, community facilities, amenities, events, and businesses).
RHODODENDRON FESTIVAL Page 24 of 39
RECEIVED 09/09/25
Page 10 of 24
7. Describe your organization's area of expertise.Do you provide a unique service?
In 1935, Clive Buttermere, a local businessman, convinced the Hearst Metrotone News
organization to come to Jefferson County and film the rhododendrons in bloom. Hearst provided
"short subjects" 'to theaters throughout the United States and visited Jefferson County in that
year to photograph the wild rhododendrons. As a prelude to Hearst's arrival, Mr. Buttermere and
the business community organized a Queen competition so that there could be a group of young
women photographed with the rhododendrons.Nominations were made and the community
could vote on their favorite by shopping at participating merchants. Dollars spent equaled votes.
Myrtle Olsen was voted the first Rhododendron Queen and filmed by Hearst.
In the 1980's the festival became a non-profit corporation and not affiliated with any one group
in the County. Volunteers chair the festival as well as serve as board members. Royalty are
provided scholarships from the association to pursue their education. Button sales and
contributions from community members and businesses fund the festival. The annual budget is
spent on candidates' expenses, Royalty expenses, float building and maintenance, festival
insurance, travel expenses of the float crew and Royalty to between 10 and 15 parades per year.
The travel to other communities is not only fun but is a way of promoting Port Townsend and
Jefferson County.
The Jefferson County Rhododendron Festival is the only major festival in Jefferson County that has
been around for 90 years. We have had a parade every year except 1942-43 and 2020. It been voted
Best Festival in Jefferson County in the Peninsula Daily News several times. The entire community
looks forward to the festival and we hear as we travel around the state how amazing our festival is
and the town of Port Townsend. We are the festival that brings family members return to,to enjoy
the festival and to be together as families.
RHODODENDRON FESTIVAL Page 25 of 39
RECEIVED 09/09/25
Page 11 of 24
3. Background Information about Your Organization
Attach the following items to your proposal in the order listed:
(Note: To be considered by the Committee,all of the listed information must be included with your
proposal.)
Attachments:
• Projected 2026 promotion,program, facility,event or activity budget including income and
expenses.(Please note: if an LTAC award is granted at a different than requested,you will be asked
to submit a revised budget prior to contract approval.)
Complete/Attached
• 2025 Budget and Actual income and expenses year to date statement(s)(for example, Profit& Loss
and Balance Sheets).
Complete/Attached
•List of names and addresses of the organization's Board of Directors as of the date the proposal is
filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the event
(either volunteer or paid), list that individual's name,address and phone number.
Complete/Attached
• If you desire,you may provide samples of promotional and/or design materials such as brochures.
artist renderings,graphics,etc.(recommended 1-10 samples.)
Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals
by checking the Washington Secretary of State's on-line corporation
RHODODENDRON FESTIVAL Page 26 of 39
RECEIVED 09/09/25
Page 12 of 24
2026 Rhody Festival Budget
Expenses Budget
ADMIN
Insurance $6,345.00
Misc Supplies $200.00
Taxes $50.00
Merch $500.00
Promo $500.00
Pins $1,200.00
Postage (Box Rental) $250.00
TOTAL $9,045.00
FESTIVAL EXPEENSES
FLOAT $3,500.00
TRAILER $1,000.00
FLOAT BARN RENTAL $2,050.00
CANDIDATE $1,500.00
CORRONATION $2,000.00
RHODODENDRON FESTIVAL Page 27 of 39
RECEIVED 09/09/25
Page 13 of 24
GRAND PARADE $1,000.00
WEEKLY EVENTS $300.00
ROYALTY $3,000.00 (This will depend on number of
Royalty)
TOTAL $14,350.00
TRAVEL
Royalty Misc travel $400.00
Fuel for Float $100.00
Tacoma Parade $2045.00
Wenatchee $1900.00
Sequim $300.00
Shelton $425.00
Marysville $600.00
Port Orchard $475.00
Forks $600.00
McCleary $600.00
Olympia $575.00
Seafair $1475.00
Quilcene $150.00
RHODODENDRON FESTIVAL Page 28 of 39
RECEIVED 09/09/25
Page 14 of 24
Leavenworth $2,250.00
TOTAL $11,295.00
ADMIN EXPENSES $9045.00
FESTIVAL EXPENSES $14,350.00
TRAVEL EXPENSES $11,295.00
Total $34,690.00
INCOME
Sponsorships $12,155.00
Jefff Co LATAC Grant $17,845.00
Golf Tournament $2,000.00
Float Reveal $1,000.00
Bar Stool Bingo $2,000.00
Pin Sales $2,500.00
Donations $500.00
Parade Entry Fees $2,000.00
TOTAL INCOME $40,000.00
RHODODENDRON FESTIVAL Page 29 of 39
RECEIVED 09/09/25
Page 15 of 24
SCHOLARSHIP
PAIGE $2,300.00
ROSEY $2,000.00
TAYLOR $2,500.00
LORELEI $2,000.00
TOTAL $8,800.00
Income for Scholarship
Sponsorship $2,000.00
Golf Tournament $1,000.00
TOTAL INCOME $3,000.00
RHODODENDRON FESTIVAL Page 30 of 39
RECEIVED 09/09/25
Page 16 of 24
2026 Parade Schedule and Budget
Daffodil Parade — April 9th-10th (200 round trip) Total $2,045.00
Fuel- $500
Food- $500
Hotel- $600 (3 rooms)
Other — Flowers - $400.00 entry fee $25
Bridge $20.00
Wenatchee Parade — May 1st -2nd (480 round trip) Total $1,900.00
Fuel- $800
Food- $400
Hotel (3 rooms) $600
Other - $50 entrance fee
Bridge $50.00
Sequim Irrigation — May 9th (35 round trip) Total $ 300.00
Fuel $150
Food — $150
Shelton Forest Festival- May 30th (160 round trip) Total $425.00
Fuel $275
Food $150
Marysville Strawberry Festival — June 20th (140 plus ferry) Total $600.00
Fuel $250 plus Ferry $200.00
Food $150
RHODODENDRON FESTIVAL Page 31 of 39
RECEIVED 09/09/25
Page 17 of 24
Port Orchard Fathoms 0 Fun- June 27th (110 round trip) Total $475.00
Fuel $175
Food $300 (HS Royalty and Queen's Court)
Forks- July 4th (206 round trip) Total $600
Fuel- $300
Food $300 ( HS Royalty and Queen's Court)
McCleary Bear Festival- July 11th (200 round trip) Total $600.00
Fuel $350
Food $250
Capital Lakefair Olympia —July 18th (240 miles) Total $575.00
Fuel $350
Food $200
Entry fee $25.00
Seafair- July 26th (250 miles) Total $1,475.00
Fuel $500 Ferry for Truck $260.00
Food $200
Hotel 1 room - $300.00
Other (Fees)- Entry fee $100 Parking 25.00 Ferry $50.00 Uber $40.00
RHODODENDRON FESTIVAL Page 32 of 39
RECEIVED 09/09/25
Page 18 of 24
Quilcene Parade- Sept 19th Total $150.00
Fuel $75
Food- $75
Leavenworth Autumn Leaf Festival —Sept 25th — 27th (450 round trip)
Total$2,250.00
Fuel- $750
Food - $500 (HS Royalty and Queen's Court)
Hotel — 3 rooms $750.00 ( 2 nights hotel)
Extra activities- $250
RHODODENDRON FESTIVAL Page 33 of 39
RECEIVED 09/09/25
Page 19 of 24
2025 Budget and Year to Date expenses
Expenses Budget Year to Date
ADMIN
Insurance $5,500.00 $3,581.71
Misc Supplies $200.00 $70.10
Taxes $50.00 $50.00
Merch $500.00 $770.03
Promo $500.00 $405.53
Pins $1,200.00 $1167.54
Postage (Box Rental) $250.00 $250.00
TOTAL $8,200.00 $6294.91
FLOAT $3,500.00 $2,921.18
TRAILER $1,000.00 $836.21
FLOAT BARN RENTAL $250.00 $800.00 (The
Fairgrounds increased the space rental from $250 a year to $250 a
month plus $50 if also float trailer and a $300 deposit.)
CANDIDATE $1,500.00 $734.64
RHODODENDRON FESTIVAL Page 34 of 39
RECEIVED 09/09/25
Page 20 of 24
CORRONATION $2,000.00 $1,137.12
GRAND PARADE $1,000.00 $801.55
WEEKLY EVENTS $250.00 $177.25
ROYALTY $2,500.00 $2082.52
TOTAL $12,000 $9,490.00
TRAVEL
Royalty Misc travel $400.00 $355.61
Fuel for Float $100.00 $24.67
Tacoma Parade $1525.00 $1,314.90
(didn't pay gas to transport float it was donated)
Wenatchee $1850.00 $739.51(didn't
pay gas to transport Float it was donated)
Sequim $250.00 $182.02
Shelton $425.00 $323.17
Marysville $550.00 $0
Port Orchard $425.00 $191.29 (didn't
take float, used a pickup and meal was donated)
Forks $450.00 $0
McCleary $550.00 $0
Olympia $550.00 $475.06
RHODODENDRON FESTIVAL Page 35 of 39
RECEIVED 09/09/25
Page 21 of 24
Seafair $1175.00 $1269.81 (had
to rent a truck to transport float)
Quilcene $150.00 Sept 20, 2025
Leavenworth $2,250.00 Sept 26-27,
2025
TOTAL $10,650.00 $4876.04
TOTAL $30.850.00 $20,661.42
SCHOLARSHIP
PAIGE $4,500.00 $2,300.00
ROSEY $2,000.00 $0
TOTAL $6,500.00 $2,300.00
INCOME
JAN STARTING 2025 Checking -
$20,104.07
RHODODENDRON FESTIVAL Page 36 of 39
RECEIVED 09/09/25
Page 22 of 24
Total Deposits from Sponsors, Pin Sales, Merch Sales,
Golf Tournament $20,486.62
Deposit from Scholarship and Peninsula Credit union
account when opened new account $7,997.02
Total
$28,483.64
Scholarship
$21,497.02
Transfer to Checking when closed account
- $7997.02
New account
$1500,00
Balance
$15000.00
Deposits
$2000.00
Paige Scholarship
- $2300.00
Scholarship Balance Aug
$14,470.00
2025 Total Income as of Aug 2025 $20,486.62
2025 Total Expenses as of Aug 2025 $20,661.42
Loss as of Aug 2025 $174.80
RHODODENDRON FESTIVAL Page 37 of 39
RECEIVED 09/09/25
Page 23 of 24
Executive Board
PRESIDENT
Lori Morris
171 Reinier Rd
Nordland WA 98358
360-531-0925
VICE PRESIDENT/SECRETARY
Anita Schmucker
143 Milo Curry Rd
Port Townsend WA 98368
360-301-0311
TREASURER
Travis Welte
353 Fredricks St
Port Townsend WA 98368
763-232-2818
FLOAT DESIGNER and BUILDER
Bliss Morris
171 Reinier Rd
Nordland WA 98358
360-531-0918
RHODODENDRON FESTIVAL Page 38 of 39
RECEIVED 09/09/25
Page 24 of 24
CHAIRPERSON FOR FESTIVAL
Lori Morris
171 Renier RD
Nordland WA 98358
360-531-0925
RHODODENDRON FESTIVAL Page 39 of 39