HomeMy WebLinkAboutCONSENT LTAC Brinnon Shrimp Fest Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight, Deputy Clerk of the Board
DATE: December 22,2025
SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax) Grant Funding; In
the amount of$10,000; Brinnon Fire Association(Brinnon Shrimp
Fest)
STATEMENT OF ISSUE:
This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of
tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee
met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted
from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on
December 8,2025.
FISCAL IMPACT:
Brinnon Fire Association(Brinnon Shrimp Fest) $10,000
RECOMMENDATION:
Approve and sign the agreement
REVIEWED BY:
a'7"7 ( (-7/3,5
J D. Peters, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: BRINNON FIRE ASSOCIATION-BRINNON SHRIMPFEST Contract No: SHRIMP26
Contract For: 2026 LODGING TAX Term: 2026
COUNTY DEPARTMENT: COUNTY ADMINISTRATOR
Contact Person: ADIEL MCKNIGHT
Contact Phone: x io2
Contact email: AFMCKNIGHTa@CO.JEFFERSON.WA.US
AMOUNT: $10,000 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $10,000 _ Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# _ RFP or RFQ
Munis Org/Obj / Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES C PLI I J 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: n N/A:n (7
ignatur Date
STEP 2: DEPARTMENT CERTIFI THE PERSON PR I ' ISED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS I OT BEE, i EBAR y.'. :Y ANY FEDERAL, STATE, OR LOCAL
AGENCY. i .3
CERTIFIED: ❑ N/A: El t j,��/k `�3� j •� �j
ignatur Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 12/17/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/17/2025.
Standard LTAC grant agreement. PAO provided a hard copy signature.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
AGREEMENT FOR 2026 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES
FOR BRINNON FIRE ASSOCIATION(BRINNON SHRIMP FEST)
This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and
BRINNON FIRE ASSOCIATION(BRINNON SHRIMP FEST("RECIPIENT").
WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State
of the State of Washington under UBI number 601-807-380;and
WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson
COUNTY,as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code;and
WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory
Committee("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY,
as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code; and
WHEREAS, RECIPIENT submitted a qualified lodging tax proposal to the LTAC;
WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's
qualified lodging tax proposal to the Jefferson County Board of Commissioners;
WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC
recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and
finalized an award of$10,000for the purposes recommended by the LTAC("Final LTAC Award");
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
1. SERVICES TO BE PERFORMED USING THE LTAC AWARD
a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC
Award for the approved tourism promotion services listed in Exhibit A and for no other
purpose during the 2026 fiscal year.
b. If the Final LTAC Award does not specify the approved tourism promotion services, then
the use of the amounts approved in the Final LTAC Award shall be limited to the proposed
tourism promotion services listed in RECIPIENT's proposal for the 2026 fiscal year, a copy
of which is attached as Exhibit B.
2. RESPONSIBILITIES OF RECIPIENT
a. On or before January 31, 2026; April 30, 2026; July 31, 2026; October 31, 2026; and
January 31, 2027, RECIPIENT shall provide to the COUNTY all of the following, which
are more specifically described in Exhibit C:
i. A quarterly report of the use, services, programs and activities of RECIPIENT
under this Agreement for the prior quarter;
ii. A quarterly financial statement detailing revenues, expenses and cash balances for
the prior quarter; and for the final quarter report,the financial statement shall also
include a detailed financial statement for all 2026.
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 1 of 31
iii. On or before January 31, 2027 or upon execution of this Agreement, whichever is
later,provide to the COUNTY: A billing invoice requesting payment of Hotel-
Motel Funding for the 2026 fiscal year.
b. For a minimum of six(6)years, maintain documented proof of payments made, contracts
executed, and other expenditures authorized under this Agreement. Upon reasonable
notice,provide access to COUNTY or State representatives to audit those records.
c. Funding provided by this Agreement may only be expended on the services described in
Section 1 of this Agreement. Any monies used for other services or purposes shall be
refunded to Jefferson COUNTY. Any monies under-expended of the total funding
allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31,
2027.
d. By February 286 of each year provide all of the following information on Exhibit B,
attached hereto and incorporated by reference for the previous year.
i. Each festival,event, or tourism facility owned and/or operated by RECIPIENT.
ii. The amount of lodging tax revenue allocated for expenditure (whether actually
expended or not)by RECIPIENT on each festival, event or tourism facility.
iii. Estimated number of tourists served at each festival, event or tourism facility.
("Tourist" includes persons traveling more than 50 miles to the location of the
event, festival or facility and overnight stays in the area).
iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels,
motels, resorts,bed and breakfasts, or commercial campgrounds).
v. Measurements that demonstrate the impact of increased tourism attributable to the
event, festival or facility.
3. RESPONSIBILITY OF JEFFERSON COUNTY
a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used
in support of their responsibilities as defined under this Agreement.
b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year.Payment is
conditioned on full compliance with this Agreement, including but not limited to, the
submittal of the reports required by Section 2.
c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available
billing cycle.
4. TERM
This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on
December 31, 2026, except for the reports required in Section 2, which are due January 31, 2027
and February 28,2027.
5. ASSIGNMENT
A parry's interests in this in this Agreement may not be assigned to any other person.
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 2 of 31
6. TERMINATION
a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)
days written notice in the event expected or actual revenue from the Hotel-Motel Tax is
reduced or limited in any way, or for non-performance of duties under this Agreement, or
for any reason.
b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the
COUNTY. In the event of termination under this clause, the COUNTY shall be liable to
pay only for services rendered prior to the effective date of termination. If termination
covers a period for which payment has already been made, RECIPIENT shall refund to the
COUNTY a pro-rated share of the payment based upon the balance of time remaining in the
paid period,unless otherwise negotiated.
7. HOLD HARMLESS
a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents
and volunteers (and their marital communities) harmless from and shall process and
defend at its own expense, including all costs, attorney fees and expenses relating thereto,
all claims, demands, or suits at law or equity arising in whole or in part, directly or
indirectly, from RECIPIENT's negligence or breach of an of its obligations under this
Agreement; provided that nothing herein shall require RECIPIENT to indemnify the
COUNTY against and hold harmless the COUNTY from claims, demands or suits based
solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers
(and their marital communities), and; provided further that if the claims or suits are
caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or
employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and
their marital communities), this indemnity provision with respect to claims or suits based
upon such negligence, and or the costs to the COUNTY of defending such claims and
suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence,
or the negligence of RECIPIENT's agents or employees.
b. RECIPIENT specifically assumes potential liability for actions brought against the
COUNTY by RECIPIENT's employees, including all other persons engaged in the
performance of any work or service required of RECIPIENT under this Agreement and,
solely for the purpose of this indemnification and defense, RECIPIENT specifically
waives any immunity under the state industrial insurance law, Title 51 RCW.
RECIPIENT recognize that this waiver was specifically entered into pursuant to
provisions of RCW 4.24.115 and was subject of mutual negotiation.
8. INSURANCE
RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise
required, the following insurance:
a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general
liability coverage on a form acceptable to Jefferson COUNTY Risk Management for
bodily injury, personal injury, and property damage, with a limits of not less than in the
amount of at least $1 million per occurrence, for bodily injury, including death, and
property damage; and
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 3 of 31
b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of
this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk
Management, upon request.
9. INDEPENDENT CONTRACTOR
a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with
respect to the services provided pursuant to this Agreement.
b. Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto.
c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits
accorded COUNTY employees by virtue of the services provided under this Agreement.
d. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to RECIPIENT, or any
employee, representative, agent or subcontractor of RECIPIENT.
e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state
industrial insurance, tax reports, business licenses, registrations, and all other obligations
of an independent organization.
10. COMPLIANCE WITH LAWS
RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the
work to be done under this Agreement.
11. CHOICE OF LAW
The parties agree that this Agreement is entered into in the State of Washington. This Agreement
shall be governed by and construed under the laws of the United States, the State of Washington
and the County of Jefferson,as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No party shall argue
or assert that any state law other than Washington law applies to the governance or construction
of this Agreement.
12. DISPUTES
a. The parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved under this
Agreement shall be submitted in writing within 10 days to the County Risk Manager,
whose decision in the matter shall be final, but shall be subject to judicial review.
b. If either party deem it necessary to institute legal action or proceeding to enforce any
right or obligation under this Agreement, each party in such action shall pay for its own
attorney's fees and court costs.
c. Any legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County, subject to the venue provisions for actions against counties in RCW
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 4 of 31
36.01.050. The parties agree that the parties have the right of appeal from such decisions
of the Superior Court under the laws of the State of Washington.
d. RECIPIENT consents to the personal jurisdiction of the courts of the State of
Washington.
13. DISCRIMINATION PROHIBITED
RECIPIENT with regard to the project to be completed under this Agreement, shall not
discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color,
national origin, honorably discharged veteran or military status, or the presence of any sensory,
mental, or physical disability or the use of a trained dog guide or service animal by a person with
a disability, unless based upon a bona fide occupational qualification in the selection and
retention of employees, materials, supplies,or subcontractors.
14. INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations,
representations, or agreements written or oral.
15. PUBLIC RECORDS ACT
This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record
under the Public Records Act,RCW Chapter 42.56.
16. RECORDS RETENTION AND AUDIT AUTHORIZATION
a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under your Agreement with Jefferson
COUNTY.
b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives
to audit records related to the funds provided to RECIPIENT under this Agreement.
17. NO SEVERABILITY
The terms of this Agreement are not severable. If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
unenforceable to any extent,the remainder of this Agreement and the application this Agreement
shall not be enforceable.
18. SURVIVAL
Those provisions of this Agreement that by their sense and purpose should survive the term of
this Agreement shall survive the term of this Agreement for a period equal to any and all relevant
statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions
begun within that period.. Without limiting the generality of the preceding sentence, and for the
avoidance of doubt,the provisions that survive the term of this agreement include: (a) controlling
law; (b) insurance; and, (c) indemnification.
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 5 of 31
19. AMENDMENT,MODIFICATION AND WAIVER
a. This Agreement may be not be amended or modified to change the approved tourism
promotion services in the Final LTAC Award.
b. Only the Jefferson County Board of Commissioners or their delegate by writing
(delegation to be made prior to action) shall have the expressed, implied, or apparent
authority to sign, alter, amend, modify, or waive any clause or condition of this
Agreement.
c. Any alteration, amendment, modification, or waiver of any clause or condition of this
Agreement is not effective or binding unless made in writing and signed by the Jefferson
County Board of Commissioners or their delegate.
SIGNATURES ARE ON THE FOLLOWING PAGE
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 6 of 31
JEFFERSON COUNTY WASHINGTON BRINNON FIRE ASSOCIATION
Board of COUNTY Commissioners
Jefferson COUNTY, Washington
By: By:
Heidi Eisenhour, Chair Signature
By: Name:
Greg Brotherton, Commissioner
Title:
By: Date:
Heather Dudley-Nollette, Commissioner
SEAL:
ATTEST:
Carolyn Galloway, CMC Date
Clerk of the Board
Approved as to form only:
C. 71r2/17 ?v2J
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 7 of 31
EXHIBIT A
Itemized List of Tourism Promotion Services Approved in the Final Award
Section 1 - Itemized List of Proposed Tourism Promotion Services
Total Re't1ut"t: S 10,000
1. Digital Marketing Campaign(Seattle,Olympia& 1-S Corridor)
• Targeted social media ads (FH/lnstagram/Google) - $3,500
• Audience: Seattle metro,Tacoma/Olympia.and Portland weekend travelers
2. Regional Print& Radio Advertising
• Peninsula Daily News, PT Leader, South Sound Magazine-$2,000
• Peninsula/Seattle radio spots- S1,000
3. Rack Cards&Visitor Center Distribution
• Design&7,500 printed rack cards -$1,250
• Distribution to Olympic Peninsula Visitor Centers, ferries,and Seattle outlets S750
4. Website& Content Upgrades
• Professional updates,event calendar,sponsor highlights-$1,000
5. Onsite Tourism Support
• HWY 101 Traffic Readers,directional signage &wayfinding for visitors-$500
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 8 of 31
EXHIBIT B
RECIPIENT'S PROPOSAL
ATTACHED
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 9 of 31
Exhibit C
Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY
Administrator's Office
No Later than February 28th of each Year
Lodging Tax Reporting Form
Or_=an,-ltaons recertrne fimdtn_to promote festivals.pe.ua1 events and totut=an-related artrnhe:through tourism-related facilities
owned or sponsored by non-profit mr+r:rranan.or the local jurisdiction are required to complete thy:form far EAC H activity.
1 Ornnrratioc Name: Reporcce Year
2;portico Type _leek Onei: °50103 i O 501ic 05y °Loci 7 with( am O Otter Egias i.
3 Armm-Natne
4 Aroaty Type(Check Ode) O ErentFesma• O Fa:rhre• °Mahetrne•
5 Amity Scut Dare
3 Armtty End C ate•
-Total Cott of Amity S
8 Amami R c iec: S
a Arontrt Amided_ S
10 era l Artendwce• 13 Number of Ane iee;Who States Oven*:m L cl asi A:rrrrrrntaooaw•
3) pro?ectea• a! Prole:ted•
bi Aana• b, Arm•
ci Methodaozc(Check Ore; °Direct Cam* c: Methodong•(Check NO O Direct Come
Olydrrert(ouzo• ORorresecaa we Surrey' 0l daect Coact' ORepresecrame Surrey'
bfnrn.al Sutler' 0 Snouted Ensure'
Sumer Struc:vrea Esttmtre•
Other i esplam'�: °Other'esplarn:
11`,;usher of Aneciees l;lo Trn vied 5,2 Miles or More 14 Melba of Aneciees Ato Stated Osanm_hi m Pak Aacotnmodarbns•
1) Pmy cted• a) p red•
bi Acru b) Atmal•
l Methodoiort!aka Ore O Cuect Coarr c) Methadology I Check Onet °Caen Corm'
0 irdrract C auca• O Repreiecarme Surer' ,zodnect Cost' OF_epreer-nm=Survey'
0 bfoural Survey* O Suw:wedEnsure• Ifon tl Sinter 0 Structured Estimate•
0 Omer iesplam':: 0 Oaten esplatnr
12 Numbs of Anecdees W o Inoeled from Amther State a C assi- 15 Nuzobet of Pod i i Two N ;•
a? Pro-e:ted• al Prejectea•
bi Arai* bi Artaa:i•
:) Metbodaog•(Check OnC 0 Direct Come c: MnhodologY(Check{sec °Cues:auor•
Olydue<t Coore °Ramie:n cove Survey' 0 nduect Cori• OFepresemame fungi•
Obfttnral Stores* 0 Strucwed E.t*rare• 0 admiral Stnte5' 0 Strnrnued Lamm"
°Other Implam;: t Otter;esplatnt:
-See Lodging Tax Yearly Reporting Definition:In:trucnow
Name of lndmd-ual Who Prepares Report
Phone=: E-Mail Aid->
RETURN THIS FORM TO:
Jefferson County Administrator':Office
1820 Jefferson Street
P.O.Box 1220
Port Townsend.WA 98368
leffbocc uco jefferon.wa.us
DEADLL'-E'Februan-'_8th of Each.Reporting Year
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 10 of 31
LTAC Yearly Reporting
Definitions/Instructions
Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local
marathon)
Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum,
convention center)
Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity
but may also operate for less than a full year.
Activity Date: Activity beginning and ending dates.
Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity,
enter the number of persons estimated to have actually visited area as result of marketing activity.
Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of
persons expected to visit area as result of marketing activity.
Methodology: Select the methodology used to estimate the actual number of visitors/participants.
Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at
entry points,vehicle counts or number of chairs filled.A direct count may also include information collected
directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event.
Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold,
redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates.
Representative Survey:Information collected directly from individual visitors/participants.A representative
survey is a highly structured data collection tool,based on a defined random sample of participants,and the
results can be reliably projected to the entire population attending an event and includes margin of error and
confidence level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner
that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire
visitor population and provide a limited indicator of attendance because not all participants had an equal chance
of being included in the survey.
Structured Estimate:Estimate produced by computing known information related to the event or location.For
example,one jurisdiction estimated attendance by dividing the square footage of the event area by the
international building code allowance for persons(3 square feet).
Other:(please describe)
Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing
activity.
Total Attendees Traveling 50 miles or more:
Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility.
For marketing organizations,report visitors traveling more than 50 miles to visit area.
Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of
visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number
of visitors who traveled from another state or country.
Attendees who stayed overnight:
Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments
such as hotels,motels,bed and breakfasts,etc.
Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations
such as family and friends.
Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more
persons occupying one room for one night.
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 11 of 31
EXHIBIT C 1st QUARTER Due by April 30th to afmcknight(iico.jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 1"QTR:
ORGANIZATION Amount Received Overspent Refund TOTAL 1st
Awarded From (+) Required QTR
by Jefferson Underspent LTAC
Jefferson County (-)of LTAC FUNDS
County funds SPENT
2. LTAC funds spent by your organization Pt QTR(include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
3. LTAC funds balance remaining 1"QTR:
4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts
executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,
RECIPIENT shall provide access to Jefferson County or State representatives to audit those records.
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 12 of 31
EXHIBIT C 2nd QUARTER Due by July 31"to afmcknight(a,co jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 2"d QTR:
ORGANIZATION Total Total Overspent Refund TOTAL TOTAL
Amount Received (+) Required 1"QTR 21'd QTR
Awarded From Underspent LTAC LTAC
by Jefferson (-)of LTAC FUNDS FUNDS
Jefferson County funds SPENT SPENT
County
2. LTAC funds spent by your organization 2"d QTR(include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
1. LTAC funds balance remaining 2"d QTR:
2. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable
notice, RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records.
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 13 of 31
EXHIBIT C 3rd QUARTER Due by October 31"to afmcknightna,co jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 3`d QTR:
ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL
Amount Received (+) Required 1"QTR 2nd QTR 3rd QTR
Awarded From Underspent LTAC LTAC LTAC
by Jefferson (-)of LTAC FUNDS FUNDS FUNDS
Jefferson County funds SPENT SPENT SPENT
County
2. LTAC funds spent by your organization 3rd QTR(include 200 word limit regarding activities and funds
spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
2. LTAC funds balance remaining 3td QTR:
3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made,
contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable
notice,you shall be able to provide access to Jefferson County or State representatives to audit those records.
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 14 of 31
EXHIBIT C 4tn QUARTER Due by January 31$'to afmcknight(a,co jefferson.wa.us
Organization:
Contact person:
Mailing Address:
Phone Number/Email:
1. LTAC Funds received from Jefferson County 4th QTR:
ORGANIZATION Total Total I Overspent Refund TOTAL TOTAL TOTAL 3rd TOTAL
Amount Received (+) Required 1"QTR 2nd QTR QTR 4th QTR
Awarded From Underspent LTAC LTAC LTAC LTAC
by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS
Jefferson County funds SPENT SPENT SPENT SPENT
County
2. LTAC funds spent by your organization 4d'QTR(include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,):
3. LTAC funds balance remaining 4d'QTR:
4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the
prior quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts
executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,
RECIPIENT shall provide access to Jefferson County or State representatives to audit those records.
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 15 of 31
RECEIVED 09/10/25
Page 1 of 16
2026 Proposal Checklist for Tourism Promotion Activities
Organization Name g•-.new^ Fir C., AS So c, •tt.o •.‘
Event Name, ifditicrent eir-,Ane es + '(ir ,tit -re St
Proposed Contract Amount S /O, o o c> 501(cx3)'(6)0
WA tUB1 Number 601 5O-7 3&u ElN Number F3 —.2 t; 0 y c/L{
Propn%al. .humid complete') addrecc the rlueclions, and all requested cupplemental
information %hould be pros ided. Incomplete or late proposals may not be considered by the
.Jefferson Counts I.T.W.
To he eligible for consideration, your application must he signed, dated, and include the
following items in the listed order.
Check each item submitted
Signed and Dated Proposal Checklist for'Tourism Promotion Activities
Cd Declaration of capital expenditures and operations, if applicable(Attachment A).
Il?'I'r(x)f of liability insurance(Attachment B)
GYSection I - Itemized list of proposed services and estimated costs.
[1,!'Section 2 - Proposal Questions.
Eii ction 3 - Proposed 2026 promotion, facility, event or activity budget.
Gi/Section 3 - 2025 organizational budget and year-to-date income and expense statement(s)
GYSection 3 - List of names and addresses of the organization's current Board of Directors
bar and contact information for event chairperson, if applicable
Section 3 -Optional work samples such as season brochures, promotional materials, reviews,
news/magazine articles, etc. (maximum of 5 separate pieces)
To be considered, a fully completed and signed original application with supporting
documents must he electronically received and date stamped at the Jefferson County
Administrator's Office, to Adiel McKnight C,, afmckni,ht"n co.jefferson.wa.us
by WEDNE:SDAY,SEPTEMIBER 10,2025 by 4:30 p.ni. (Secure and approved file transfer links
arc acceptable to accommodate large file sizes if needed )
Documents submitted to the County are public records, potentially eligible for release.
2Ii' ; , .
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 16 of 31
RECEIVED 09/10/25
Page 2 of 16
2026 Proposal Checklist for Lou' rism Promotion Activities
Proposal Deadline: 11 I.l)\ESDA1, SI.I'I I.11IlI.I III. 21125 1 14:3(t
Electronically to Email Address: aim cktiizliI 11 cu.jeffrr‘un.w3.11s
Please type(10 point or larger)or legibly print in ink
To be considered: all questions must be answered, all requested documents provided, this form
must be signed and dated.
Organization Name Qc-,r�u Fr c Assam c., t.
Organization Address o7 7-2 S�ho,,( ho v;e P 1 Br.nna^ 141
Contact Name: Y✓1Atl.[s ,ram 831 C7
Contact Address Pc (3‘.,, l 8/ Q r n,,-, LVA '78 3 2 O
Dav Phone. 3Co• 77‘ . sv
Evening or Cell Phone- . Sv' a/ej E (,
E-Mail Address TrY,a.the r,,Y,X br,Art,r ( rr _ e oM
Facility/Event. (if applicable) T,41,1 Gene/
Total Lodging Tax Request S i p t Q o
Estimated 2026 org. operating
budget: (Intl. Lodging Tax funds) _ S
If asking for funds for a specific (rex. Art"u'^w-T) Dollar Amount
event, list other cash funding sources , Lam,- tia YNRrx,v .h s 15d
and dollar amounts budgeted for this ., I Pr•,t-+ "c4. S 3 6 V O
project ac.E_ C c S out)
Note. This section is only due for yt/..6,.tc . ,R.,,t. S too
specific event and festival funding J.. s, r S - rr S ,So 0
requests It $
Total Project Revenue Budget: S
Did your organization receive Lodging Tax Funds from the County in 2025? 0 Yes Pi'No
I understand that if my organization's proposal for tourism promotion activities is approved by the County that nrr
organization will enter into a contract with the County to provide the contracted services up to the maximum
contract amount I understand that the proposal herein is a public record potentially eligible fir puhhc release.
Sign Name Date 7 l o a 5
Print Name an itle C4..,. r r .-f
3
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 17 of 31
RECEIVED 09/10/25
Page 3 of 16
Brinnon Fire Association — Brinnon ShrimpFest 2026 Proposal
Jefferson County Lodging Tax Advisoty Committee
Tourism Promotion Service Proposal
Checklist Attachments
• ✓ Signed and dated checklist
• ✓ Attachment A- Declaration of capital expenditures and operations
• ✓Attachment B-Proof of liability insurance
• ✓Section 1 -Itemized list of proposed services&estimated costs
• ✓Section 2-Proposal questions(responses below)
• ✓ Section 3-Proposed 2026 budget(attached)
• ✓ Section 3- 2025 budget and YfD income/expense(attached)
• ✓ Section 3- Board of Directors list(attached)
• ✓ Section 3- Promotional samples&media coverage(attached)
Section 1—Itemized List of Proposed Tourism Promotion Services
Total Request:t_S10,000
1. Digital Marketing Campaign(Seattle,Olympia& I-S Corridor)
• Targeted social media ads(F13/Instagratn/Google) - $3,500
• Audience: Seattle metro,Tacoma/Olympia,and Portland weekend travelers
2. Regional Print& Radio Advertising
• Peninsula Daily News, PT Leader, South Sound Magazine- $2,000
• Peninsula/Seattle radio spots- S1,000
3. Rack Cards&Visitor Center Distribution
• Design&7,500 printed rack cards -$1,250
• Distribution to Olympic Peninsula Visitor Centers,ferries,and Seattle outlets - S750
4. Website& Content Upgrades
• Professional updates,event calendar,sponsor highlights-$1,000
S. Onsite Tourism Support
• MY 101 Traffic Readers,directional signage&wayfinding for visitors -$500
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 18 of 31
RECEIVED 09/10/25
Pase 4 of 16
BRINNON SHRIMPFEST PROPOSAL 09/10/2025
Section 2— Proposal Questions
1.Tell us about your event and why it increases tourism.
ShrimpFest is a celebration of Hood Canal's world-famous spot shrimp and local culture.
Run by the Brinnon Fire Association,ShrimpFest has been a Jefferson County tradition for
34 years,drawing visitors for fresh seafood,music,arts,and family-friendly fun.In 2025,
nearly 4,000 attendees came,many from Seattle,Tacoma,and beyond.The event generates
significant tourism revenue,bringing thousands of visitors to Jefferson County restaurants,
campgrounds,and lodging.
2. If this is recurring,how is 2026 different?
ShrimpFest has a strong legacy,but in 2025 we primarily used online promotion.With
LTAC support,we will expand to regional print/radio,rack card distribution,and targeted
campaigns into Seattle and Portland,broadening reach and driving overnight stays to the
region.
3. How does your event support LTAC priorities?
ShrimpFest directly supports Priority#2: "Marketing and operations of special events and
festivals designed to attract tourists."It also fulfills LTAC's additional criteria: proven track
record,documented attendance,and clear potential to increase overnight stays in Jefferson
County.
4. Describe how you will market/promote.
Event Date:June 20, 2026
Timeline: Promotions begin March 2026 through event weekend
Target Audience:Tourists traveling 50+miles-Seattle,Tacoma,Olympia,Portland
Methods: Social/digital ads,rack card distribution,Seattle radio®ional print,tourism
websites,and event partnerships
Overnight Promotion: Highlight Brinnon-area lodging and Jefferson County camping via
website&ads; package promotions with Hood Canal businesses
Collaboration: Partnerships with Peninsula Visitor Bureaus,Hama Hama Oyster Co.,and
Jefferson County tourism outlets
5. How will you measure effectiveness?
Attendance counts via ticket sales and traffic estimates
Surveys asking visitors'origin and lodging type
Tracking digital ad impressions,clicks,and reach
Reporting lodging/camping partner data to Jefferson County
6.What economic impact can be expected?
2025 Actual Attendance: -4,000 visitors
2026 Projected Attendance: 4,500-6,000 visitors
Impact:Thousands of overnight stays in Brinnon and nearby communities; increased
spending at restaurants,gas stations,lodging,campgrounds,and shops.ShrimpFest also
reinvests proceeds into Brinnon Fire Association services,enhancing community safety.
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 19 of 31
RECEIVED 09/10/25
•- 5of16
flklNNC1N cttfilLtrti` 1 MONISM JfATEJ
7. Describe your organization's expertise.
%Vile the Emerald Town Alliance managed ShrlmpFest for over a decade. The Brinnon Fire
Association took it over in 2025 and successfully managed ShrlmpFest with a new venue
and resounding success(see PT Leader Article).With deep community ties and a proven
ability to organize safe,large-scale events,we combine strong volunteer leadership with
professional marketing partners to ensure continued success.
Section 3 — Background Information
• 2026 Projected Budget: Attached (shows S1OK LTAC request leveraged against ticket
sales,vendor fees,sponsorships,and donations)
• 2025 Budget + Y"TD Statement:Attached (2025 was near break-even despite record
attendance,due to limited marketing reach)
• Board of Directors& Event Chair Contact:Attached
• Promotional Samples& Media Coverage:Attached (links: Promotion Poster,
BrinnonShrimpFest website, Peninsula Daily News, PT Leader articles)
Signatures
Submitted by:
FF/EMT Justin Matheson
Chair,Brinnon Fire Commission/Event Chair,Brinnon ShrimpFest
Info@BrinnonShrimpfest-com
Date: September 2025
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 20 of 31
RECEIVED 09/10/25
Page 6 of 16
ATTACII%LENT A
Dedd*ration or CApital I.penditurei and Operations
I The total amount of my request for I.I A(• funding is:$ )0 0 u d
2 Of the total listed in Paragraph I, abo%c
a. The amount requested for capital expenditures is S / Oi Ou U
b 1'he requested capital expenditures are for
3 Of the total amount listed in Paragraph 1, above:
a The total amount requested for operations is: $ 0
b The requested operations expenditures are for:
I declare under penalty of perjury under the law of Washington that the foregoing representation
about the capital expenditures and operations is true and correct
Signed on this 13 day of cm e j 0.15 (date)(month) (year)
at 13 r n n r t A
(city of other location, and state or country)
t1 ..� r ► 1�£'ttr e.c
(Printed Name)
{S n re)
13 I ,
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 21 of 31
RECEIVED 09/10/25
Page 7 of 16
ATTACHMENT II
Insurance Certificate
14 ) f' agc•
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 22 of 31
RECEIVED 09/10/25
�� Page 8 of 16
ACORL7 OM IINIO TM
CERTIFICATE OF LIABILITY INSURANCE 412I2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UrO'I T)IF CrRTIC1CATF I4OE DER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAO(AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTTIVT!A CONTRACT RETIYEEN THE mu fN.uMRiS},AUTHOR ZED
REPRESENTATIVE OR PRODUCER,AND TN!CERTIFICATE MOLDER.
IMPORTANT: 11 the cert fiesta hodee Is in ADOITIONAL INSURED.the pottcy(ee)mist have AODMONAI MIMEO prOYlelomt or Da r-1rns+.1
11 SUBROGATION IS WA!VEO,Pub!ect to?he tome and corNf lobe of Ow pallet,certain polities Mel rspHbe In ry SAWYMI. A aa'a-+s..I x
Ns cwNncah does not confer rtgris to TNN mil Pre*holds In INNu of sueh endo►MfmM11(t}
e0.Y.LKEP C.Y AC* R�WMA
weR
W Intunax .�,+c on } '� (21))352 21)0 Imo.14 owes,
IM'.T�f1c A.t le"'
ryU0;rtew
wisetlkilt NIOa0al0 OOYMAOE MAC I
Timm R A iuo2 Timms Rome A NATIONWIDE ASIDE OD IOTZI
Nd'r..Home r<waMst NUM*C
Fp lba MI moveEII O•
NOrI ut:
I4YaIn WA 91.1l042144 mum•
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERT*r THAT THE POLICIES OF INS:RAN(E LISTED BELOW RAVE BEEN 6,SU€O TO THE INSURED NANEO ABOVE KCfA'HE P;Elf I PE PIC('
110CAIEO NOTYNTISTANOI%G my ITECEAREMENT,TERM OR CONDITION DF ANY CONTRACT OR OTHER DOCI.54 VT FIFTH RESPECT TO 1MiCI4 DIS
CERTFICATE MAYBE ISSUED OR MAY PERTAN,TIE INSURANCE AFFORDED BY THE POLICES DESCRIBED l4Ft[IN IS SUBJECT TO ALL TIE TEP%€
EXCLUSIONS APO COAOC IONS OF SUCH POLICES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS
TMer- mmuuIYPI CO NeURANCI +gyp MAXI MO(i ,iwu rrn ( �)_ UM
MNMrEACN:GE IEIILL MAMMY f ACM O(X.tIIMENCE s I.0014 0
AHleaSts!EA aAwft.a t 10I.000
ji Li01I tLiabloy AEO Eel*Toy wars $ 1,000
A Y ACPBP0130394I352O ElfI9R024 07r)9✓2025 AEIatOm aAOrewer s 1.000A00
OENt AOORFGATT 0Mr A►fLES PER GENERAL AOOIIECATE s 2,00Dp00
P a,ECt clic* Ewe AROpUCtf•-JA010►AOG A Lax.=
O1IEQ $
itCSIESPAITIOi4gUYrr
AUTOMOBILE Lwam ;LA • _
ANY AUTO OOOL►MANY h 1narI S
I" 'CONED "—CHEW F D eoCN.T AWRY Per s+'e I1
Auras°NY AUT9t
r"Y MVO """NONONFI D ',K.//r .,.AAAA(,e f
sots ow* ADa OYL °
* "aware.
s
uNemRu u.sI - ooaa EACH DOMIENCE a
` MESS MOa A AOOEGATE t .
ncei
loofas,* � T�10 ' If/ARITE I I(M '
APO IMPLOYENi•Llaslm Y/N
ANY RIOPterroep RT*HEeferoL'm-O II EL EACH ACODDR a
OAsYZEWAEMEFaEirti Ern
Ilinnimenr
V oil F t =EASE•EA EMPLOYEE t
Procne"-a%Cf rJeEA4TIONS OMw F L MEW-►ix,Y tsar s
DASC 4 wricA4 OF OPE ATIC•6/LOCA MI6'VEHICLES LAMES 101,A,0i•N R.TAAa SA"adios.yr Ae rlaeaea/MVO pose•ma..ead)
C,ert:ficss Soaa o mused r anlitonal ntsod pa farm PB 00 06 06 24
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLCIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIYEREO IN
Br.maoe Fir*.AAAaia_m ACCORCANCE WITIh THE POLICY PRCV' MOMS.
272 Schoa_'.a c Raul AU•Hg1a2E3RPFiSLh'AT o.
Rw-Wu/e
Bnmoo WA 9t320
1088-701S ACORD CORPORATION. A0 rights reserved.
ACORD 25(2016t03) The ACORO name and logo are registered marks at ACORD
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 23 of 31
RECEIVED 09/10/25
Page 9 of 16
Budget 2026 Shrimp Fest
Category Budget
Event Operations $10,000.00
Toilets&Wash Stations
Et1etUdnnent Tent
Stage
Sand Spam
Garbage
Electncal
Storage
Marketing/Advertising $10,000.00
Entertainment $7,500.00
Kids Zone $2.500.00
Merchandise S7,500.00
Shrimp Purchasing $t5,000.00
Total $52,500.00
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 24 of 31
RECEIVED 09/10/25
Page 10 of 16
Budget Tracker 2025 Shr r mp F est
Budget Actual.; Tracker
Evert Operations A10,000.00
Toilets&Wash Stations $1,938 70 S8,061 30
StagefTent Rental40X20 S3.873 79 $3,061 30
Electrical Box Hook Up(Electrrcran&Mason PUD) S5,000 00 11,102.60
Garbarge--Olympic Disposal S1.958 70 1902.60
Mason PUD Hook-Up S200 00 162.60
Storage S84000 •$937.40 paid
State Parks Parking S1.00000 ($1,03/40i
Permits(County&State) S100 00 (51.537.40)
Required Road Srgnage from County S500 00 ($1.537.40)
Budget Remaining ($1.537 40)
Marketing/Advertising $2,500.00
Webs.te S1,800 00 S700.00
Poste's/Banners S5C0 03 $200.00
Budget Remaining S200.00
Entertainment $7,500.00
The Great American Trainwreck S1,500.00 $6,500.00
The Stilt $1.000.00 $5,500.00
Buck Ellard Band $1.000 00 S4,500.00
Dave Cinnamon(Sound Technician/Sound System) S2.5C0.00 $2,000.00
Port Townsend Glassworks S2C0.00 S1,800.00
N ck Vigarino $800 00 $1,000.00
Budget Remaining $1.500.00
Kids Zone $2,500.00
Dunk Tank S375.00 $2,125.00
Misc. $250.00 $2.250.00
Budget Remaining $2,000.00
Merchandise $7,500.00
ShrimpBceds $624.00 $6,876.00
Shirts/Ho-od1es 55,000.00 $1,876.00
Hats 51.000.00 $876.00
Coffee Cups/Water Bottles S500.00 $376.00
Budget Remaining 1375.00
Shrimp Purchas:ng/Proccssing S18,000.00
Jett Johns S17,210.00 S790.00 paid
UUne 16 ounce containers S684.64 $105.36
Chest Freezers S100.00 $5.36
Sticker Mule S297.00 ($291.64)
Budget Remaining [$291.64)
BudgetActualTotats $48,000.00 $50.751.83 -$2,751.83
Income Projected: Actua. COHS/4
Sponsorships S25,000.00 S22,100.00 ,Liprox9K
Vendors S3,000 00 $3,420.00
Shrimp Sales S25,000 00 SO
Merchandise $8,000.00 50 c
Projected S61,000.00 S25,530 CO
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 25 of 31
RECEIVED 09/10/25
Page 11 of 16
1
Afr
411,
\to
4t
ND: MORA\1)t'NI
To: Shrimpl est Team
From: Justin Matheson. Chair
Date: 210'25
Subjeet: 2025 Shrimpl est 13udgct Proposal
O enicw
As we plan for ShrimpFest 2025, this memorandum outlines our projected revenue and financial
considerations to ensure a successful and sustainable event Below arc our expected revenue
sources and recommendations for budgeting priorities
Revenue Projections
Sponsorship Revenue:
• Title Sponsor. S10,000(I)
• Big Elk Sponsors S5,000(3) - S15,000 total
• Shrimp Royalty Sponsors. S1,500(10) S15,00X)total
• Crab Champion Sponsors S500(20)- S10,000 total
• Patron Sponsors. S 100(20)-S2,000 total
• Vendors: Average S 100(30)--53,000 total
• Total Sponsorship Revenue: S57,000
Product Sales Revenue:
• Shiimp Sales. S22,500(capped at S15 per lb.)
• Merchandise Sales: S7,500
• Total Sales Revenue: S30,000
Total Projected Revenue: S82,000
Budget Considerations - S52,500
I S10,000 Event Operations Venue rental, permits, insurance, and infrastructure setup
2 S5,000 Electrical Cables and Boxes -Need inventory of existing energy capabilities
3 S2,500 Kid's Zone Kid's activities
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 26 of 31
RECEIVED 09/10/25
Page 12 of 16
4 S5,000 Malleting & Promotion Advertising, social media, signage, and outreach
c $7,500 Entertainment & :Adis hies - Performers,contests, and interactive experiences
h $17,500 Fond & iics crime Strimp procurement. Beer Gardens
7 $5,000 Merchandise Production Apparel, souvenirs, and branding materials
S S1,500 Volunteer & Staff Summit Stalling needs, uniforms, and appreciation
incentives
Key Recommendations
• Sponsorship Fntarement: Continue strengthening sponsorship relationships and ensure
value-driven partnerships to maintain and incrcasc support
• Pricing Strategy: Maintain shrimp pricing at no more than S 1 S per pound to balance
affordahilitvv with profitability.
• Expense Optimization: Identify cost-saving measures in logistics and vendor contracts
to maximize efiicienc\
• Community Engagement: Expand outreach efforts to increase attendance and
merchandise sales
We look forward to discussing these projections and refining our budget strategy for a successful
ShrimpFcst 2025
Nest Steps: Please review these projections, and we will schedule a follow-up meeting to
finalize budget allocations and discuss any adjustments.
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 27 of 31
RECEIVED 09/10/25
Page 13 of 16
Brinnon Fire Association
PO Box 42- Brinnon,WA. 98320-cmanly@Brinnonfire.com
Pilar Dolan- President
PO Box 697
Brinnon,WA 98320
442-342-4454
Clarkpilar5@gmail.com
Beata Ellis-Vice-President
PO Box 36
Brinnon,WA 98320
564-202-6170
bellis@brinnonfire.com
Crystal Manly-Secretary/Treasurer
PO Box 774
Brinnon,WA 98320
360-301-0029
Cmanly@brinnonfire.com
Justin Matheson-ShrimpFest Chair
471 Valley View Lane Ln.
Brinnon,WA 98320
253-509-4886
Jmathesonabrinnonfire.com
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 28 of 31
RECEIVED 09/10/25
Page 14 of 16
Ott S8R..
/, A
iB,\.. .R__':\17IN.s.l.i.Ntr,,i5TriegNu i1l7ii,--1!-:—-,-.., P;
Aems. „ .*), ,d,:)
,s'.
--
,,„,.,:,
P
PRESENTS _ .O0 ExTRtj. G -.._...
.* 1 JUNE 21. 2025 I IO PM
BRINNON TOWN CENTER i
SPOT SHRIMP SALES SHRIMP MERCHANDISE
SHRIMP CULINARY DEMONSTRATION SHRIMP MEAL VENDORS
Z • • Z
0 ci;1/4‘11IPP4:p. . . ..,,,- 0 .
ti ) ' '• Tj✓
ia ci lip , ... . ..... ., ›
•
2025 1 } —
�F Qy:1:. - >
O GREAT AMERICAN TRAINWHECM - -
03 R& THE FIRS 0
u 8:00 PM : . r m
f= =— / r cn
....c..t. 14,,, i Fyr vrif
t;Y V i .. 4
V - F. '
. o
tiJ
Q BUCK ELLARD BAND I SWING FEVER i NICK VIGARINO [ THE SHIFT N
010 4S AM t 1:30 • ` , 330 PM 530 PM
24 Ags4- yELVIK's
= scig „ STOHE� '�I'•.. -
`��7I1J lIIU\IIUU Z` i'�
RE ,s;`.1
1 1 A M A a
C MISN1 i Yodlr riw ( , Eh. •J r i i
K BRIN FIRE ASSOCIATION(SHRIMPFEST) Page 29 of 31
I,:
•'muumuu.
No. hnnnitn Shnmplic.t tnnmpMlhwi litwnsaid USAir Mr now filtackicrtnt stonesnetREigUiffl (e•t-Ulttniph..
Page 15 of 16
Zrbe 1 _ b
Wednesday,Sc4itcmbct 10,2025
MAIN MENU
a n.o...4/n.ammo nrMR dam a aemenassm is wartrr ._al-4i*)i 10$14 . tar as ytre+aroai
New Brinnon ShrimpFest triumphs
1r
8I. . - :lb ' .
, , ., „.
,, = . . ,,, .
,..
'11LI__.,/ ., !..,
s,
t -.►.n �
4111,101beta nviitnecucItcen tun tlea im.sanginat'02S060S-1611:6 644 raullen.taarwq Op
$
Ow wain
Onarrisr vi<aro
r, ,tiN4 ,
POOPS ww,esaa, Ise+.n.aw Si or am
By Ton Mullen
This all started some II years ago'when that first pot dropped,'and at the end of a day an flood Canal.Brfnnan area shrtrr.pets would rechre at The Halfway
House to quaff ale and listen to musk.
That..hording to Brinnon fire Commtssfan Chair fusttn Matheson,whose ogsnisatSon tut the tents after Br nrwn S1Ampyest's longtime organizers
announced last winter Own/were calling It quits
Afte,a few emeritus,the fire fighters and Emergency Medical Technicians(WTsl decided they would take on the protect
'The biggest reason was.are had a big Ere last year and this community really stepped up.Vie had hur,i,rds of iulunteets helping us tluough that and we wanted
to give back to them.Matheson said.
Attendee seers thus fat to have errbiaced the bie mix tenon"'tlunges to ihr festival.
'It was always Saturday and Sunday amen Memorial Day weekend.At lung as we(mold tememhei,one or more days tux tained ai.t,so.e des ded to ewne it We
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 30 of 31
I Di 9 102i.84l ml\1
New lirinnon Shninp)•cv1 tnumph%1 I on lrrwmcnd 1 eadcr hulr< ww«lrllexkrcorn stones netqTep5FIDs413/76est triumphs...
Page 16 of 16
pit lied the sceI bite and des aced to have me long day,horn 9 a on to In p m'
Matheson said the change proesided lots of casings for their senhas 0111e also cutting the met of security The auewlatfnn,he added.esreeded its'underskirt
ruts.
'1C'r had 1 CO cars acnrxs the street and over Pith-ail in rw,t onsilinw park ire We didn't sell hikes this yen and we didn't Outer for parking Ywr're astir.Jong nee
had shout 4,(I(10 p nple-which is pretty pond mnddrting we usually had fne to its thousand panple rarer two days to the pert'
Matheson rnditsd area budtwa•s with prm4deng Sjs.(m()in spnrsorchips and use of printe land bar the f►stfval,and the Skokomish TAB for flohtnir the 1,700
pounds of shrimp horn too d(anal
'Shrimp is lust part id out cuhure here and it's teen that way her ruts - IV,Ile a holiday when f shrimp vasnn)*peel fist pnpulatkw+rot op by Noy a
thousand people:Matheson added
'REEL IN Ti
i itz
t,...is viN ,
-: , , - ootps:.•.'ptlhanrvncreahsecirtletnediacornVwwwhlelrveryiiphp'r
ttt1CR COR MORI ••-
hsnnerid-°R6&turgid Ming-9b12b996daa02$4d66444detNhllaSd162591eSlkah97 Chive I2lhfclitaIIl1S&oaadest-https% A%2F142Fwwwhrrkrnprrep1.2F,
BUY ONE,GET ONE FREE
k-_
7� (https;intihannrrs rreativet-irck•medu conylvww,delivny'cl phi,'`: ----i+
r a
wtn s swMOM I O CLICK POO
Iliad SUPPUIs LAST NON MAILS
banner id-9g2&wnesd-I&Sig-1r72378r I ceod3ldf 4band92cdg6a22d671cO8ad 37106bt1r184a94tx9`et9efOd6&wdest-baps%3At2F%2Fwww kxrdcurp.cwp%2F)
OTHER ITEMS THAT MAY INTEREST YOU
Film fest takes over PT,including a screening of Top -.(/storieshilm-fest-takes-over-pt-including-a-screening-of-top-gun-starring-
tom-skerritt-mi xing,22472 5)
Bridging the great divide:finding family beyond...(r'stories:bridging the great divide finding family beyond politics soap
box.224737)
Ecology debunks federal climate report,reaffirms...(/stodes/ecology-debunks-federal-dimate-report-reaffirms commitment-to-
science-soap-b ox,224739)
A plea for small things and balance in Port...(Jstories/a-plea-for-small-things-and-balance-in-port-townsends-trails-and-
cu mmuni ty-dialogue-as-I,2247 33)
BRINNON FIRE ASSOCIATION(SHRIMPFEST) Page 31 of 31
2 of 6 9 1O 25,1(--1.k\1