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CONSENT LTAC North Hood Canal Chamber of Commerce
Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Deputy Clerk of the Board DATE: December 22,2025 SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax)Grant Funding; In the amount of$105,408;North Hood Canal Chamber of Commerce STATEMENT OF ISSUE: This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on December 8,2025. FISCAL IMPACT: North Hood Canal Chamber of Commerce $105,408 RECOMMENDATION: Approve and sign the agreement REVIEWED BY: cJo D. Peters, County Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: NORTH HOOD CANAL CHAMBER OF COMMERCE Contract No: NHCCC26 Contract For: 2026 LODGING TAX Term: 2026 COUNTY DEPARTMENT: COUNTY ADMINISTRATOR Contact Person: ADIEL MCKNIGHT Contact Phone: X 102 Contact email: AFMCKNIGHT@CQJEFFERSON WA US AMOUNT: $105,408 PROCESS: _ Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $105,408 _ Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# _ RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO P IA E H J,C 5.080 AND CHAPTER 42.23 RCW. CERTIFIED: � l�4-7 --;IS Si ature Date STEP 2: DEPARTMENT CERTIFIES THE PERS O N PRO r.ED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NO BEEN 1 a,: RR I .Y ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: ;�!�•�/ t' • 1°2. (7 .'' — Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added •' tronically through Laserfiche): Electronically approved by Risk Management on 12/17/2025. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/17/2025. Standard LTAC contract form. Hard copy of PAO signature will be provided. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES FOR NORTH HOOD CANAL CHAMBER OF COMMERCE This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and NORTH HOOD CANAL CHAMBER OF COMMERCE("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 601-509-470;and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY, as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code; and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee ("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS,RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$105,408 for the purposes recommended by the LTAC("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2026 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT's proposal for the 2026 fiscal year,a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31, 2026;April 30, 2026; July 31, 2026; October 31, 2026; and January 31, 2027, RECIPIENT shall provide to the COUNTY all of the following,which are more specifically described in Exhibit C: i. A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report,the financial statement shall also include a detailed financial statement for all 2026. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 1 of 36 iii. On or before January 31, 2027 or upon execution of this Agreement, whichever is later, provide to the COUNTY: A billing invoice requesting payment of Hotel-Motel Funding for the 2026 fiscal year. b. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2027. d. By February 28th of each year provide all of the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. i. Each festival,event, or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by RECIPIENT on each festival, event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year. Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31, 2026,except for the reports required in Section 2,which are due January 31,2027 and February 28,2027. 5. ASSIGNMENT A parry's interests in this in this Agreement may not be assigned to any other person. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 2 of 36 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30)days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty(30)days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers(and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance: a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 3 of 36 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative, agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States,the State of Washington and the County of Jefferson,as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 4 of 36 13. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies,or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations, or agreements written or oral. 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made,contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal,or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be enforceable. 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation,plus the time necessary to fully resolve any claims, matters or actions begun within that period.. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a)controlling law; (b)insurance; and, (c)indemnification. 19. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify,or waive any clause or condition of this Agreement. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 5 of 36 c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. SIGNATURES ARE ON THE FOLLOWING PAGE NORTH HOOD CANAL CHAMBER OF COMMERCE Page 6 of 36 JEFFERSON COUNTY WASHINGTON NORTH HOOD CANAL CHAMBER OF COMMERCE Board of COUNTY Commissioners Jefferson COUNTY, Washington By: Heidi Eisenhour, Chair By: Signature By: Greg Brotherton, Commissioner Name: Title: By: Heather Dudley-Nollette, Commissioner Date: SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: O. I2 ►'t cz�— Philip C. unsucker, ate Chief Civil Deputy Prosecuting Attorney NORTH HOOD CANAL CHAMBER OF COMMERCE Page 7 of 36 EXHIBIT A Itemized List of Tourism Promotion Services Approved in the Final Award TOTAL PROGRAM FUNDING REQUEST PROJECTS FUNDING BUDGETS Project 1: Tourism Data Analytics Project (Placer.Ai) $35,000 Project 2: NHCCC Website Modernization and Tourism Portal $20,000 Project 3: Visitor Information Center Staffing and Operations $52,011 Project 4: Executive Director $60,000 Project 5: Communications & Outreach Specialist $56,160 TOTAL $223,171 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 8 of 36 EXHIBIT B RECIPIENT'S PROPOSAL NORTH HOOD CANAL CHAMBER OF COMMERCE Page 9 of 36 Exhibit C Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY Administrator's Office No Later than February 28' of each Year Lodging Tax Reporting Form Oreamnhons recera,n a fiwding to promote fe:c cal:.pedal events and tocurn-related actr atie:though tour m-related facilities owned or ponsored by non-profit orrresanon.or the local jtm dreuon re requued to complete this form for EAC H activity 1 QFanrnnen Name: R.ep rtn°'1"1 2 Sponsa Type(Check Ore:, 0 SGL::.:3, 0 5O1(ck6) O Leal lansdrcuen 0O e E slam). 3 Actmty Name 4 Acmm Type(Check One Qi=vent rema..• 0 FR:u v• 0 Medsemr 5 Amity Stet Dare': 6 Accstry End Dare 7 Taal Cost of Actn•rry S $Amotm Reruested: S 9 Amom Awaried: S la Oserall Artemiauce• 13 Number of Attendees Who Stayed O.'rn,•ht s Ur.;oat A.r rcccmoianon• a) Protected a; Prje_ted' bi Acrua!• hi Actua• :) Methodology(Check Orel °Direct Come c: Methodology LChack Oaei: O::,aecr:cm* Ohttrerr Cmon• OR.epresemame Survey' 0hduect Come OP.pre;aaru a Sur5'ec• Olrfnm-.ilSurvey* O Structured Etrrnare' 0hicomajSinner OlcuctmedEEtrmate' Oother tesplatn;: Oother;esltlarai. 11 Number of Attendees Who Traveled 5,0 Mies or More' 14 Number of Attendees Who staved osewtr m Fait Accommodarioa• a) Proected• a Projected• to Arne ;i Anuta• Metbodolo n(Check Ore: 0 Direct Cast' , Methodology i Chock k Om 0 Caen acme luckiest Come O F.eptesenoame Surrey8 0 Indirect.Cam' OFBIat;scan:=Surma 1rfr+n +l Survey' 0 Structural E;t�ace' O=nforsal'iurec• 0 iuucrured Latham* OOther iesplaan;: O Otter(explami: l=Number of Anerdee>Who Tmeled iom Amber State or o.mu 1'Number of Paid 1 iodfinf ne ai Protected• a; Projected' b i Acu.* hi Amu? Methodology i Check One: 0 Direct Come c' Metbodology(Check One): O Died Come Olrduect arum• ORapre>eraarneSurrey' 0Ithrea Came ORepresentameBunn' 01rf,nnal Sunny' O Structured Emanate* O:enema'Scorer 0 Summed EthmaQ' OOths i esplaut:: 0 Other(esplainc 'See Lodging Tax Yearly Reporting Definitions Instructions Name of lndrndaal Who Prepares Repor.: Phone E-Mari Aides> RETURN THIS FORM TO: Jeffer on County Admm strator':Office 1820 Jefferson Street P.O.Box 1220 Port Townsend,WA 98363 jeffboccfdro.jefferson.wa u. DEADLINE:February_Sth of Each Reporting Year NORTH HOOD CANAL CHAMBER OF COMMERCE Page 10 of 36 LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey:Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 11 of 36 EXHIBIT C 1st QUARTER Due by April 30th to afmcknightacojefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 1st QTR: ORGANIZATION Amount Received Overspent Refund TOTAL Pt Awarded From (+) Required QTR by Underspent LTAC Jefferson Jefferson (-)of LTAC FUNDS County County funds SPENT 2. LTAC funds spent by your organization 1st QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 1st QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 12 of 36 EXHIBIT C 2nd QUARTER Due by July 31st to afmcknight(a,co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 2nd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL Amount Received (+) Required 1"QTR 2nd QTR Awarded From Underspent LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS Jefferson County funds SPENT SPENT County 2. LTAC funds spent by your organization 2nd QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 1. LTAC funds balance remaining 2nd QTR: 2. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 13 of 36 EXHIBIT C 3rd QUARTER Due by October 3151 to afmcknightaco jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 3rd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required 1"QTR 2"d QTR 3rd QTR Awarded From Underspent LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT County 2. LTAC funds spent by your organization 3"QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 2. LTAC funds balance remaining 3'QTR: 3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable notice,you shall be able to provide access to Jefferson County or State representatives to audit those records. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 14 of 36 EXHIBIT C 4th QUARTER Due by January 31"to afmcknight( co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 4`h QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3`d TOTAL Amount Received (+) Required 1"QTR 2"4 QTR QTR 4th QTR Awarded From Underspent LTAC LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT SPENT County 2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 4th QTR: 4. Please attach your organization's report for all revenue,marketing, services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 15 of 36 RECEIVED 09/10/25 Page 1 of 21 2026 Proposal Checklist for Tourism Promotion Activities Organization Name: North Hood Canal Chamber of Commerce Event Name, if different: Proposed Contract Amount: $ 223,171.00 501(c)(3) ❑ (6) LE WA UBI Number: 601-509-470 EIN Number: 94-3206472 Proposals should completely address the questions,and all requested supplemental information should be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration,your application must be signed, dated, and include the following items in the listed order. Check each item submitted: RI Signed and Dated Proposal Checklist for Tourism Promotion Activities. 51 Declaration of capital expenditures and operations, if applicable(Attachment A). El Proof of liability insurance (Attachment B) ® Section 1 - Itemized list of proposed services and estimated costs. I Section 2-Proposal Questions. ® Section 3 - Proposed 2026 promotion, facility, event or activity budget. 121 Section 3 -2025 organizational budget and year-to-date income and expense statement(s). IX Section 3 -List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. ❑ Section 3 -Optional work samples such as season brochures, promotional materials,reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office,to Adiel McKnight @ afmcknightna,co.iefferson.wa.us by WEDNESDAY,SEPTEMBER 10,2025 by 4:30 p.m.(Secure and approved file transfer links are acceptable to accommodate large file sizes if needed.) Documents submitted to the County are public records, potentially eligible for release. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 16 of 36 RECEIVED 09/10/25 Page 2 of 21 2026 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: WEDNESDAY, SEPTEMBER 10,2025 AT 4:30 P.M. Electronically to Email Address: afmcknight(a,co.iefferson.wa.us Please type(10 point or larger)or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name: North Hood Canal Chamber of Commerce Organization Address: PO BOX 774 Quilcene, WA 98376 Contact Name: Andrew Schwartz, Ex. Director Contact Address: PO BOX 774 Quilcene, WA 98376 Day Phone: 60 26 02 (360) 726-3023 Evening or Cell Phone: (603)305-8531 E-Mail Address: admin@nhccc.com Facility/Event: (if applicable) - Total Lodging Tax Request: $ 223,171.00 Estimated 2026 org. operating budget: (Incl. Lodging Tax funds) $ If asking for funds for a specific Dollar Amount event, list other cash funding sources and dollar amounts budgeted for this $ project. Note: This section is only due for $ specific event and festival funding $ requests. $ Total Project Revenue Budget: $ Did your organization receive Lodging Tax Funds from the County in 2025? ❑ Yes ® No I understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: c .G.,S�. Date: 9/10/2025 Print Name and Title: Andrew Schwartz, Ex. Director NORTH HOOD CANAL CHAMBER OF COMMERCE Page 17 of 36 RECEIVED 09/10/25 Page 3 of 21 1. Itemized List of Proposed Tourism Promotion Services In the following space or on a separate sheet of paper,please specify each proposed tourism promotion,program,facility, event or activity, including quantities and costs (see examples at bottom of page). "' Please see attached NHCCC 2026 LTAC Proposal Examples of how to list your proposed tourism promotion services or event(Please be as specific AS POSSIBLE about the services,quantities, the tourism market,distribution method,and cost): 10,000 promotional rack cards for 1-5 corridor from Portland to Bellingham,April-June 2018 $1,835 The rack cards will promote an event/hotel/restaurant promotional package. Design and printing $1,250 Distribution by XYZ Company $ 500 5 hours of staff time at$17.00 per hour to write copy,edit and proof the cards......$ 85 1/3 page black and white event promotional advertisement in XYZ Magazine,July 2018 edition....$1,500 XYZ Magazine has 250,000 subscribers in western and northwest states.This 1/3-page ad will be part of a full-page advertisement being coordinated by the VCB.XYZ Magazine will match the value of the advertisement with a feature article on Jefferson County and the event in the same edition. NORTH HOOD CANAL CHAMBER OF COMMERCE Page 18 of 36 RECEIVED 09/10/25 Page 4 of 21 SECTION 1 & 2 NHCCC 2026 LTAC PROPOSAL & PROPOSAL QUESTIONS NORTH HOOD CANAL CHAMBER OF COMMERCE Page 19 of 36 RECEIVED 09/10/25 Page 5 of 21 2026 Lodging Tax Advisory Committee Grant Proposal Applicant: North Hood Canal Chamber of Commerce(NHCCC) Contact Person:Dan Ventura,President Phone:206-755-3371 Secondary Contact:Andrew Schwartz,Ex. Director Phone:603+305+8531 Email:admin@nhccc.com OPENING STATEMENT The Quilcene-Brinnon Chamber of Commerce(DBA North Hood Canal Chamber of Commerce)was incorporated as a 501(c)(6)tax-exempt organization in July 1994.As the Chamber enters its 4`h decade of operations it stands out as the only Chamber still active in Jefferson County,Washington. The NHCCC board recognizes the responsibility this brings to the organization's future in promoting tourism, business,and economic development,not only in service to the South County region but for all of Jefferson County. We understand the challenges of under-developed rural areas,the need for new approaches and a new model for a Chamber of Commerce in order to have a positive impact on tourism and economic development. NHCCC believes focusing on partnerships with businesses and non-profits which support the community, are an integral approach for today's Chamber.Building alliances,relationships and promoting inclusiveness,collaboration and coordination of resources are seen as key elements toward that success. Our proposal embraces this concept by outlining our efforts as a county tourism and business building organization, with a focus on inclusiveness and collaboration.Our proposed NHCCC Tourism Development Program is structured as an umbrella to implement multiple projects aligned with the program's objectives and goals.We see all of these projects as connected and dependent on each other in order for our program to be fully executed successfully. NHCCC TOURISM DEVELOPMENT PROGRAM GOALS The North Hood Canal Chamber of Commerce(NHCCC)Tourism Development Program is designed to strengthen Jefferson County's tourism infrastructure and help stimulate economic development by significantly increasing tourism vitality in Jefferson County.Attracting more visitors,increasing stops in Jefferson County,converting day trips into overnight stays,and fostering a robust visitor economy through partnership,collaboration,and community outreach. This will be achieved through a modern,inclusive,and collaborative approach which optimizes resource coordination,leverages advanced technology and data analytics for targeted marketing,and enhances visitor services and digital access.Ultimately,the program aims to generate measurable increases in lodging tax revenue and broader visitor spending across local businesses,benefiting the entire community and drawing in tourism dollars for the enhancement of our local businesses,economy and community. OBJECTIVES • Strengthen Jefferson County's Tourism Infrastructure:The program is designed to enhance the overall tourism framework of the county. • Promote County-wide Tourism and Economic Development:To serve the Jefferson County region by promoting tourism, business,and economic development. NHCCC 2026 LTAC PROPOSAL Pg.1 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 20 of 36 RECEIVED 09/10/25 Page 6 of 21 • Increase Tourist Visitation,Stops in our County and Overnight Stays:To attract more tourists to Jefferson County and convert day trips into stops in Jefferson County and extended overnight stays,thereby directly increasing lodging tax revenue. • Foster Inclusivity and Collaboration:To adopt a new approach that prioritizes community and business engagement,partnership building,inclusivity,collaboration,and coordination of resources across the county to serve our mutual benefit. • Expand Visitor Information Services:To provide consistent and high-quality technology and staffing for Visitor Information Centers(VICs)in Brinnon and Quilcene,offering essential directions,lodging referrals, and up-to-date information to visitors. • Leverage Data Analytics for Targeted Marketing:To introduce advanced visitor analytics(Placer.ai)to provide businesses with validated,real-time data on visitor origins,behaviors,financial status,spending habits,and duration of stay,enabling more effective and targeted marketing campaigns. • Modernize Digital Presence and Accessibility:To upgrade the NHCCC website into a modern,mobile-first, and ADA-compliant tourism portal that highlights lodging,attractions,events,and itineraries,serving as a primary digital entry point for travelers. • Increase Visitor Spending:To encourage visitors to spend on dining,recreation,retail,and other local businesses,distributing economic benefits across the community and supporting smaller operators. PROJECT 1:TOURISM DATA ANALYTICS PROJECT(PLACER.AI) Itemized Costs • Placer.ai Jefferson/Clallam License:$20,000 • Marketing pilot subsidies(up to five businesses):$15,000 Total Request:$35,000 Proposal Questions 1.Describe your promotion,facility,event or activity and why it will increase tourists traveling to and staying in Jefferson County. This project introduces Placer.ai visitor analytics to Jefferson County.Businesses will gain insights into where visitors come from,how long they stay,and what other attractions they visit.These insights will help lodging providers and tourism businesses refine marketing,ensuring campaigns target the right audiences.When advertising is more effective,visitors are more likely to convert from day trips to overnight stays. 2.If this is a continuing promotion,facility or event,how is it different from the past. Tourism policy and funding decisions in Jefferson County have often been based on anecdotal information or small visitor samples.This project will provide validated,real-time data on visitor flows.Jefferson County will join larger urban destinations already using such tools,but as one of the few rural regions to adopt it,the county will gain a competitive advantage. 3.Describe how you intend to market or promote your activity to potential tourists who reside outside Jefferson County. Placer.ai data will be used to identify the local origins of Jefferson County visitors. Businesses will then apply this information to digital marketing campaigns on Google,Facebook, NextDoor,and Microsoft Advertising.Small pilot campaigns will test which approaches are most effective. By sharing case studies,NHCCC will help businesses replicate proven approaches at scale. 4.How will you measure the effectiveness of your promotion,facility,event or activity. Success will be measured through business case studies that document advertising costs,visitor responses,and changes in revenue.Specific metrics will include cost per visitor acquisition,click-through rates,lodging bookings, and revenue lift during campaigns.The analyst will compile reports for LTAC summarizing both the measurable outcomes and the practical lessons for rural businesses. NHCCC 2026 LTAC PROPOSAL Pg.2 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 21 of 36 RECEIVED 09/10/25 Page 7 of 21 5.What economic impact can we expect in Jefferson County from your proposed promotion,facility,event or activity. More efficient marketing will reduce wasted advertising and direct more visitors toward Jefferson County lodging. Extended overnight stays will increase lodging tax revenue and spread visitor spending to restaurants,outfitters,and attractions.Shared data across businesses will multiply impact,since knowledge gained by one business will benefit many. 6.Describe your organization's area of expertise.Do you provide a unique service. NHCCC has managed VICs and tourism initiatives for many years and is accountable through bylaws and annual financial reviews.Several board members bring professional experience in technology,and the Chamber is actively modernizing its IT infrastructure.These strengths ensure NHCCC can both manage a sophisticated platform and translate its insights into practical tools for rural businesses. 7.Describe how this project demonstrates cooperation between agencies,groups,or businesses. The program will serve as a shared countywide resource.The license covers Jefferson and Clallam Counties,allowing cross-county cooperation.Pilot campaigns will involve multiple small businesses,creating collective learning. NHCCC will partner with lodging providers,retailers,and the Tourism Coordinating Council to distribute insights broadly. PROJECT 2:NHCCC WEBSITE MODERNIZATION AND TOURISM PORTAL Itemized Costs • Website redesign and development:$15,000 • Content development:$3,000 • Hosting,security,analytics:$2,000 Total Request:$20,000 Proposal Questions 1.Describe your promotion,facility,event or activity and why it will increase tourists traveling to and staying in Jefferson County. NHCCC will upgrade its website into a modern,mobile-first tourism portal that highlights lodging,attractions,events, and itineraries.A mobile-friendly,ADA-compliant site is essential,as most travelers plan trips on smartphones.The portal will act as a single-entry point where travelers can find lodging options and plan multi-day stays. 2.If this is a continuing promotion,facility or event,how is it different from in the past. The current website is outdated,not optimized for mobile devices,and has no SEO maintenance program.The redesigned site will correct these issues,ensuring Jefferson County is competitive with other destinations whose sites already meet modern standards. 3.Describe how you intend to market or promote your activity to potential tourists who reside outside Jefferson County. The new site will be search engine optimized so that travelers searching for lodging and attractions on the Olympic Peninsula are directed to Jefferson County.Content will be easily shareable on social media,expanding its reach to out-of-county audiences.Lodging partners will be prominently listed to encourage direct booking.A computer providing access to the website will be located at VICs where possible. 4.How will you measure the effectiveness of your promotion,facility,event or activity. The Chamber will track web traffic,mobile engagement,and click-throughs to lodging providers.Metrics will be compared to baseline levels from the existing website.Post-launch reports will be shared with LTAC to demonstrate growth in traffic and conversions. 5.What economic impact can we expect in Jefferson County from your proposed promotion,facility,event or activity. NHCCC 2026 LTAC PROPOSAL Pg.3 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 22 of 36 RECEIVED 09/10/25 Page 8 of 21 The site will increase overnight stays by making it easier for visitors to find and book local lodging.Highlighting restaurants,outfitters,cultural sites,and events will expand visitor spending.ADA compliance will broaden reach by ensuring accessible tourism opportunities. 6.Describe your organization's area of expertise.Do you provide a unique service. NHCCC has managed tourism promotion for years and is governed by bylaws requiring accountability and financial review.Several board members have professional experience in technology,operations of destination venues,and coordinating events that draw visitors:making the Chamber well-suited to manage a web modernization project. 7.Describe how this project demonstrates cooperation between agencies,groups,or businesses. The site will promote all lodging providers,attractions,and events in Jefferson County,functioning as a shared platform that individual businesses cannot replicate on their own.The Chamber will coordinate with local businesses and the Tourism Coordinating Council to ensure content is accurate and broadly representative. PROJECT 3:VISITOR INFORMATION CENTER STAFFING AND OPERATIONS Itemized Costs • VIC staffing wages(Brinnon and Quilcene,part-time,$20/hr.):$46,011 annually o Hours of Operation(VICs) • Peak season:June 1 through September 30 Staff Wednesday through Sunday,9:00 a.m.to 3:00 p.m.at both Brinnon Community Center and Quilcene Ranger Station. • Off season:January 1 through May 31,and October 1 through December 31 Staff Friday through Sunday,9:00 a.m.to 3:00 p.m.at both locations. • Insurance:$2,000 • Administration,payroll,reporting:$2,500 • Visitor materials(brochures, rack cards,maps):$1,500 Total Request:$52,011 Proposal Questions 1.Describe your promotion,facility,event or activity and why it will increase tourists traveling to and staying in Jefferson County. The Brinnon Community Center VIC and Quilcene Ranger Station are primary points of contact for visitors traveling Highway 101.Trained staff and volunteers would provide directions,lodging referrals,and up-to-date information on recreation,dining,and events.These interactions are often the difference between a visitor passing through and choosing to stay overnight.Properly trained VIC staff would guide travelers toward local campgrounds,hotels,and vacation rentals,directly increasing lodging tax revenue. 2.If this is a continuing promotion,facility or event,how is it different than in the past. NHCCC has operated VICs for many years. For 2026,the Chamber will provide improved staffing consistency with training and defined seasonal and off-season schedules.Employees will receive$20/hour,reflecting a fair wage that improves staff retention.The Chamber is also upgrading its IT systems to improve visitor tracking and reporting, ensuring data is more accurate and transparent for LTAC.Volunteers will continue to supplement staff during busy weekends and special events,maximizing coverage while controlling costs. 3.Describe how you intend to market or promote your activity to potential tourists who reside outside Jefferson County. We envision a blended solution.It would include a human element and technology. Distribution of placards with QR codes will help drive visitors to the NHCCC website maps and lodging providers, restaurants,and attractions across Jefferson County. In addition,the Chamber would coordinate with the Jefferson County Tourism Coordinating Council and other tourism focused organizations,to ensure that other VICs promote Jefferson County tourism messaging. NHCCC 2026 LTAC PROPOSAL Pg.4 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 23 of 36 RECEIVED 09/10/25 Page 9 of 21 NHCCC's website and digital communications will also direct visitors to these centers as trusted local information sources and partners. 4.How will you measure the effectiveness of your promotion,facility,event or activity. Effectiveness will be measured through a blend of technology and visitor logs maintained by VIC staff and tracked through our website.Logs will record visitor counts,questions asked,and lodging referrals made.Seasonal comparisons will help track patterns.The Chamber will provide LTAC with reports that include both quantitative metrics(visitor counts and referrals)and qualitative data(common visitor inquiries,regional trends). 5.What economic impact can we expect in Jefferson County from your proposed promotion,facility,event or activity. The VICs have a direct impact on lodging tax revenues by encouraging overnight stays. Beyond lodging,visitors guided by VIC staff spend money on dining,recreation,and retail,distributing economic benefits across the community.For rural areas such as Brinnon and Quilcene,VICs also serve as vital support for smaller lodging operators who do not have large marketing budgets,while providing a valuable service which can increase tourism revenue generation. 6.Describe your organization's area of expertise.Do you provide a unique service. The Chamber is currently the only chamber representing Jefferson County's businesses.Its bylaws require annual financial review,strong oversight by a volunteer board,and transparent governance.The Chamber has operated VICs for years and is uniquely positioned to manage these services due to established community trust,partnerships with local businesses,breadth of longstanding personal relationships within the community,and strong institutional knowledge. 7.Describe how this project demonstrates cooperation between agencies,groups,or businesses. The VICs are operated in partnership with Jefferson County,the U.S.Forest Service,lodging providers,and local businesses.Volunteers supplement staff,creating a cooperative staffing model.Brochures,rack cards and QR codes are provided by businesses and attractions,reflecting broad community participation in VIC operations. PROJECT 4:EXECUTIVE DIRECTOR Itemized Costs • $60,000-Executive Director: Annual Salary-Parttime 20 hrs./week(1099 Position) Total Request:$60,000 Executive Director Role • Central Tourism Coordinator:Serves as the lead representative for tourism promotion and business development in the North Hood Canal. • Fund Manager:Oversees the strategic use of LTAC(Lodging Tax Advisory Committee)funds,ensuring they are used for tourism marketing and services. • Marketing and Event Planner:Manages and coordinates marketing campaigns,events,and visitor outreach. • Partnership Builder:Secures matching grants and cooperative advertising dollars by leveraging LTAC funds to work with state and regional partners. • Visitor Services Provider: Enhances the visitor experience by providing visitor information,support,and other services. Executive Director Benefits • Increases Tourism and Economic Activity:Directly contributes to an increase in overnight stays,website traffic,and visitor spending,which benefits local businesses in lodging,restaurants,and retail. • Ensures Accountability: Provides professional oversight and accountability for LTAC funds,ensuring they are strategically applied and produce a measurable return on investment. • Provides Continuity and Leadership:Offers consistent,professional leadership that is not dependent on volunteer availability,which is crucial for sustained,long-term tourism initiatives. NHCCC 2026 LTAC PROPOSAL Pg.5 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 24 of 36 RECEIVED 09/10/25 Page 10 of 21 • Multiplied Funding Impact: Uses LTAC funding as"seed money"to attract additional grants and resources, effectively extending the North Hood Canal's marketing reach. • Strengthens Destination Branding: Builds the region's identity as a premier travel destination,which improves visitor satisfaction and encourages repeat visits. Proposal Questions 1.Describe your promotion,facility,event or activity and why it will increase tourists traveling to and staying in Jefferson County. The Executive Director position provides professional leadership and coordination for all NHCCC tourism programs, including VIC operations,Placer.ai analytics,website modernization,and outreach.This role is essential to ensure that each project works together as a unified Tourism Development Program.By coordinating campaigns,building partnerships,and managing strategic priorities,the Executive Director directly contributes to attracting more visitors, converting day trips into overnight stays,and expanding visitor spending across Jefferson County. 2.If this is a continuing promotion,facility or event,how is it different than in the past. The Executive Director role is already established but will expand in 2026 with greater emphasis on integrating technology-driven tourism strategies,including advanced visitor data analysis and digital marketing coordination. This professional leadership ensures consistency and continuity beyond what volunteer-led governance can provide, building a stronger framework for countywide tourism development. 3.Describe how you intend to market or promote your activity to potential tourists who reside outside Jefferson County. The Executive Director oversees and integrates all Chamber-led marketing efforts that reach out-of-county visitors, including digital campaigns guided by Placer.ai data,website SEO initiatives,VIC promotional materials,and coordinated advertising with regional and state tourism partners.This central leadership ensures that every program element supports the goal of converting out-of-county interest into overnight stays within Jefferson County. 4.How will you measure the effectiveness of your promotion,facility,event or activity. Effectiveness will be measured through quantitative outcomes of the overall program:increased VIC visitor counts, website traffic,click-throughs to lodging providers,digital campaign performance,and documented increases in overnight stays and lodging tax revenue.The Executive Director will compile reports for LTAC,ensuring transparent and consistent evaluation of each project's return on investment. 5.What economic impact can we expect in Jefferson County from your proposed promotion,facility,event or activity. By providing professional oversight and accountability,the Executive Director ensures that LTAC funds are used strategically to maximize impact.This results in more efficient tourism marketing,better visitor services,and stronger partnerships,all of which generate measurable increases in visitor stops,overnight stays,lodging tax revenues,and local business sales. 6.Describe your organization's area of expertise.Do you provide a unique service. NHCCC is the only Chamber of Commerce still active in Jefferson County and has operated visitor services and tourism initiatives for decades.Its governance structure ensures accountability,and its board includes professionals with expertise in technology,tourism,and business operations.The Executive Director provides the unique service of uniting these community strengths into a single coordinated program. 7.Describe how this project demonstrates cooperation between agencies,groups,or businesses. The Executive Director acts as a liaison among county government, local businesses,nonprofits,tourism boards,and state and regional partners.This leadership ensures broad cooperation in tourism development,leveraging LTAC resources to attract matching funds,cooperative advertising,and joint campaigns that no single entity could achieve independently. NHCCC 2026 LTAC PROPOSAL Pg.6 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 25 of 36 RECEIVED 09/10/25 Page 11 of 21 PROJECT 5:COMMUNICATIONS&OUTREACH SPECIALIST Itemized Costs • $56,160-Communications&Outreach Specialist:Fulltime$27/hr.-40 hrs./week Total Request:$56,160 Communications&Outreach Specialist Role • Assist with implementation and execution of Placer Al program: Generate standard visitor/customer reports with actionable demographic data to assist in marketing outreach.Perform custom reporting on events and special programs for member businesses and entities to increase the tourism activities in Jefferson County. • Membership Outreach and Development:Assist with membership engagement and growth. Introduce modern marketing strategies and data from the Placer.ai platform to encourage growth and expansion to businesses within the tourism industry. • Event and Marketing Support:Assisting with event data management,logistics of events,coordinating with vendors,managing volunteers,and handling permit paperwork. • Administrative Support:Assist with paperwork and administrative tasks required for grant applications and other cooperative marketing opportunities.Help manage scheduling,correspondence,data entry,inquiries and other tasks as needed Communications&Outreach Specialist Benefits • Maximizes the Executive Director's Impact: Provides concrete implementation to the broader tourism improvement program and assists in carrying out Executive Director's goals and projects. • Improves Visitor and Community Experience:The ability to promptly respond to visitor inquiries convert simple questions into actual overnight stays and extended visits,directly fulfilling the purpose of LTAC funding. • Strengthens Events and Marketing:With dedicated support,Chamber events and marketing efforts become more professional,consistent,and impactful,attracting more visitors to the area. • Boosts Accountability and Credibility:The assistant's role in tracking data and preparing reports with clear, measurable outcomes,which demonstrates the Chamber's accountability and builds trust with the LTAC committee. • Ensures Long-Term Stability:Provides organizational continuity,ensuring that tourism promotion activities are consistent and sustainable over time.The Executive Director's goal is to mentor the Communications and Outreach Specialist to provide long-term continuity,increased coverage of services and a broader outreach which retains tourists and their spending capacity within Jefferson County. Proposal Questions 1.Describe your promotion,facility,event or activity and why it will increase tourists traveling to and staying in Jefferson County. The Communications&Outreach Specialist will implement and expand NHCCC's marketing and visitor engagement activities.This role ensures that programs such as Placer.ai data analysis,VIC visitor tracking,website updates,and social media campaigns are translated into concrete outreach that reaches travelers and converts interest into overnight stays. By providing consistent communication with visitors and businesses,this position strengthens Jefferson County's tourism infrastructure. 2.If this is a continuing promotion,facility or event,how is it different than in the past. Previously,outreach and communications were handled by volunteers or shared among board members. In 2026, this dedicated professional role ensures continuity,timeliness,and accountability.The position also allows NHCCC to adopt new digital tools,improve responsiveness to visitor inquiries,and better document the impact of LTAC- funded activities. 3.Describe how you intend to market or promote your activity to potential tourists who reside outside Jefferson County. The Communications&Outreach Specialist will develop and manage digital and print communications aimed at out- of-county visitors. Responsibilities include maintaining updated website content,producing newsletters and digital campaigns informed by Placer.ai insights,coordinating social media outreach,and supporting VIC staff with updated NHCCC 2026 LTAC PROPOSAL Pg.7 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 26 of 36 RECEIVED 09/10/25 Page 12 of 21 promotional materials.This combination of human contact and digital promotion ensures Jefferson County's message reaches a wide range of potential overnight visitors. 4.How will you measure the effectiveness of your promotion,facility,event or activity. Effectiveness will be measured by tracking website engagement metrics(traffic,mobile users,lodging click- throughs),social media campaign performance(reach,shares,conversions),and visitor service inquiries(phone, email,and VIC logs).Quarterly reports will be submitted to LTAC,demonstrating the measurable outcomes of communications and outreach activities. 5.What economic impact can we expect in Jefferson County from your proposed promotion,facility,event or activity. This role ensures that marketing and outreach are consistent and effective,directly leading to more lodging bookings and visitor spending at restaurants,outfitters,retail shops,and cultural attractions.By increasing the reach and professionalism of NHCCC's communications,Jefferson County will see measurable increases in overnight stays and associated tourism revenues. 6.Describe your organization's area of expertise.Do you provide a unique service. NHCCC has long served as the trusted source of tourism information for the North Hood Canal and greater Jefferson County.With a board that combines business,tourism,and technology expertise,the Chamber is uniquely positioned to manage and sustain outreach programs.The addition of a professional Communications&Outreach Specialist ensures these efforts are implemented with consistency,accountability,and modern marketing practices. 7.Describe how this project demonstrates cooperation between agencies,groups,or businesses. The Communications&Outreach Specialist will coordinate with local businesses,the Tourism Coordinating Council, and other Jefferson County tourism entities to share consistent messaging and promote events,lodging,and attractions.This role amplifies cooperative marketing by ensuring small businesses and nonprofits benefit from countywide campaigns and shared promotional platforms. TOTAL PROGRAM FUNDING REQUEST PROJECTS FUNDING BUDGETS Project 1: Tourism Data Analytics Project(Placer.Ai) $35,000 Project 2: NHCCC Website Modernization and Tourism Portal $20,000 Project 3:Visitor Information Center Staffing and Operations $52,011 Project 4: Executive Director $60,000 Project 5: Communications& Outreach Specialist $56,160 TOTAL $223,171 PROGRAM IMPACT Rural areas like Jefferson County,WA,are often underdeveloped in tourism due to limited resources,dated traditional VIC models,a reliance on anecdotal information for decision-making,and outdated digital infrastructure. An effective Tourism Development Program,like the one proposed by the NHCCC,would significantly impact Jefferson County by strengthening its tourism infrastructure,promoting county-wide economic development,and measurably increasing tourist stops,visitation and overnight stays.This program aims to generate measurable increases in lodging tax revenue and broader visitor spending. Key impacts include: • Data-Driven Marketing: Implementing Placer.ai visitor analytics will replace anecdotal decisions with real- time data,enabling targeted marketing,reducing wasted advertising,and converting day trips into overnight stays.This provides a competitive advantage for the rural region. NHCCC 2026 LTAC PROPOSAL Pg.8 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 27 of 36 RECEIVED 09/10/25 Page 13 of 21 • Modern Digital Presence:The NHCCC Website Modernization and Tourism Portal will create a modern, mobile-first,ADA-compliant platform, increasing accessibility and making it easier for visitors to find and book local lodging,attractions,and events,thereby boosting stops and overnight stays. • Enhanced Visitor Services:Consistent staffing and training for Visitor Information Centers(VICs)in Brinnon and Quilcene will provide essential information, lodging referrals,and local guidance, impacting lodging tax revenue and distributing economic benefits to local businesses,while also supporting smaller lodging operators. • Professional Leadership and Efficiency: Dedicated roles for an Executive Director and a Communications &Marketing Specialist will provide consistent leadership,strategically manage funds,attract additional grants,and oversee effective marketing and operations.These roles will ensure accountability,multiply funding impact,strengthen destination branding,and free up strategic focus. CLOSING STATEMENT The North Hood Canal Chamber of Commerce respectfully submits this application for the NHCCC Tourism Development Program which encompasses five coordinated projects that together strengthen Jefferson County's tourism infrastructure.The Chamber has operated visitor services for many years,is governed by bylaws requiring fiscal accountability and review,and is actively upgrading its technology with leadership from board members who have professional technology expertise. By combining proven projects such as VIC staffing with innovative programs such as Placer.ai analytics and website modernization,NHCCC ensures that LTAC funding will generate measurable increases in overnight stays,lodging tax revenue,and overall tourism and economic vitality for Jefferson County. NHCCC 2026 LTAC PROPOSAL Pg.9 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 28 of 36 RECEIVED 09/10/25 Page 14 of 21 SECTION 3 2026 Program Budget 2025 YTD Financial Statement Declaration of Capital Expenditures and Operations Board of Directors List NORTH HOOD CANAL CHAMBER OF COMMERCE Page 29 of 36 RECEIVED 09/10/25 Page 15 of 21 NHCCC Tourism Development Program LTAC Proposed 2026 Budget North Hood Canal Chamber of Commerce Fiscal Year 2026 PROGRAM LTAC FUNDING REVENUE Project 1: Tourism Data Analytics Project(Placer.ai) $ 35,000 Project 2: NHCCC Website Modernization and Tourism Portal $ 20,000 Project 3:Visitor Information Center Staffing and Operations $ 52,011 Project 4: Executive Director $ 60,000 Project 5: Communications&Outreach Specialist $ 56,160 Net Revenue $ 223,171.00 PROGRAM EXPENSES Project 1:Tourism Data Analytics Project(Placer.ai) $ 35,000.00 Placer.ai Jefferson/Clallam License:$20,000 $ 20,000 Marketing pilot subsidies(up to five businesses):$15,000 $ 15,000 Project 2:NHCCC Website Modernization and Tourism Portal $ 20,000.00 Website redesign and development:$15,000 $ 15,000 Content development:$3,000 $ 3,000 Hosting,security,analytics:$2,000 $ 2,000 Project 3:Visitor Information Center Staffing and Operations $ 52,011.00 VIC staffing wages(Brinnon and Quilcene,part-time,$20/hr) $ 46,011 Insurance:$2,000 $ 2,000 Administration,payroll,reporting:$2,500 $ 2,500 Visitor materials(brochures,rack cards,maps):$1,500 $ 1,500 Project 4:Executive Director $ 60,000.00 $60,000-Executive Director-Parttime 20 hrs/week(1099 Position) $ 60,000 Project 5:Communications&Outreach Specialist $ 56,160.00 $60,000-Executive Assistant-Fulltime 40 hrs/week $ 56,160 Total Expenses $ 223,171.00 Net Income $ NORTH HOOD CANAL CHAMBER OF COMMERCE Page 30 of 36 RECEIVED 09/10/25 Page 16 of 21 NHCCC Budget to Actual Q1-Q2 2025 Account Name Budget Amount Actual Amount Revenue Total 5040 Local government contracts $ 50,000.00 $ 50,000.00 Total 5210 Dues, Member $ 5,000.00 $ 1,047.55 Total 5 Earned Income (Revenue) $ 55,000.00 $ 51,069.18 Other Revenue(Grants& Fundraising) $ 62,000.00 $ - COGS $ - $ - Gross Profit $ 117,000.00 $ 51,069.18 Operating Expenses Total 7000 Grant& program expense $ 500.00 $ 528.86 Total 7500 Outside services $ 55,000.00 $ 17,848.22 Total 8100 Nonpersonnel expenses $ 5,000.00 $ 1,233.95 Total 8200 Facility&equipment expense $ 500.00 $ 365.00 Total 8300 Travel& meetings expenses $ 2,000.00 $ 214.83 Total 8500 Other expenses $ 2,650.00 $ 2,383.00 Total 8600 Business expenses $ 100.00 $ 20.00 Total Payroll Expenses $ 50,000.00 $ 20,614.51 QuickBooks Payments Fees $ - $ 8.02 Total Operating Expenses $ 115,750.00 $ 43,216.39 Net Revenue $ 1,250.00 $ 7,852.79 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 31 of 36 RECEIVED 09/10/25 Page 17 of 21 ATTACHMENT A Declaration of Capital Expenditures and Operations 1. The total amount of my request for LTAC funding is: $ 223,171.00 2. Of the total listed in Paragraph I, above: a. The amount requested for capital expenditures is: $ 0 b. The requested capital expenditures are for: 3. Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $ 223,171.00 b. The requested operations expenditures are for: for implementation and execution of NHCCC Tourism Development Program I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. Signed on this 10th day of September 10, 2025 (date) (month) (year) at Brinnon, WA (city or other location, and state or country) Andrew Schwartz, Ex. Dir. (Printed Name) (Signature) NORTH HOOD CANAL CHAMBER OF COMMERCE Page 32 of 36 RECEIVED 09/10/25 Page 18 of 21 NHCCC BOARD BIOS & SKILLS Dan Ventura-NHCCC President/ Brinnon,WA Resident Dan Ventura is an entrepreneur and community leader with decades of experience in environmental services,tourism, and public service. He owns Hawk Environmental Services, specializing in testing and inspections,and Hawk Equipment Services,a national provider of gas detection solutions. He also operates the Cove RV Park and Country Store in Brinnon, supporting local producers and tourism. Dan serves as President of the North Hood Canal Chamber of Commerce, Fire Commissioner for the Brinnon Fire District,and sits on Jefferson County's Tourism and Infrastructure boards. He has led technology upgrades, strengthened rural resilience through writing and advocacy, and built collaborations among businesses, nonprofits, and government partners. Chance Horton—NHCCC Vice-President /Brinnon, WA Resident Chance Horton brings over 20 years of experience in restaurant operations and management, along with seven years as lead kayak tour guide for Hood Canal Adventures in Brinnon. He also serves on the boards of the Emerald Towns Alliance and the Lazy C Club HOA, and has been a long-time volunteer with the Brinnon Food Bank and Jefferson County Food Bank Association. His background combines leadership, community service, and hands-on experience in tourism and hospitality. Sheltie Yarnell—NHCCC Treasurer/Brinnon,WA Resident Sheltie Yarnell has over a decade of experience in community engagement and business leadership.A Brinnon resident for six years, she has served on the Brinnon Community Center Advisory Board,the Citizens Advisory Committee for the Sheriff's Department, and the Lazy C Club HOA Board.She co-owns a successful 16-year international e-commerce business and has helped organize community events, including the Brinnon Town Hall series.As Treasurer of the Chamber of Commerce,Sheltie brings strong organizational, advisory, and business skills to her work supporting local communities and small businesses. Jean Ball—NHCCC Board Member/Quilcene,WA Resident Jean Ball has been a resident of Jefferson County since 2002 and is an experienced business owner with a strong record of community involvement.She has served on numerous boards and committees,where she has led fundraising efforts, organized public engagement campaigns, and supported outreach initiatives that connect residents, businesses, and local government. Her work has strengthened community networks and advanced projects that benefit both residents and visitors.Jean also brings valuable insight into tourism and economic development,with a focus on supporting small businesses, encouraging travelers to stop in Jefferson County as a destination, and enhancing the visitor experience to generate return tourism in south county. NHCCC Board Bios&Skills Pg.1 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 33 of 36 RECEIVED 09/10/25 Page 19 of 21 NHCCC BOARD BIOS & SKILLS Robert Gash-NHCCC Board Member/Brinnon, WA Resident Robert Gash is a technology leader with extensive experience in e-commerce, logistics, and supply chain innovation. He has held senior roles including Chief Marketplace Officer at Hearst Magazines and leadership positions at Grove Collaborative, Symphony Commerce,Amazon, and General Electric, in addition to running his own consulting firm. Active in community development, Robert was a founding member of the West Canal Community Broadband group, helping bring both microwave broadband and new fiber grants to Jefferson and Mason counties. He also contributes his expertise to the Jefferson Broadband Action Team and has worked with the Anti-Defamation League to detect and monitor online hate speech. Andrew Schwartz—NHCCC Executive Director/Brinnon,WA Resident Andrew Schwartz is a seasoned professional with over 30 years of experience in software and business skills training, operations management, and sales. Since 2010 he has co-owned a successful international e-commerce business. Since 2007, he has worked as an independent instructor, specializing in productivity, collaboration, and project management on both Windows and Apple platforms for clients ranging from individuals to enterprise organizations. His leadership background includes roles as General Manager and Director of Operations&Training at New Horizons Computer Learning Centers and General Manager of FontHaus, Inc. In addition to his professional career,Andrew has extensive board and community service experience. He currently serves as President of the Lazy C Club HOA and was a board member of the North Hood Canal Chamber of Commerce prior to his role as Executive Director. His other roles include Jefferson County District 3 Planning Commissioner, member of the 2025 Growth Management Act Steering Committee, and Board of Director Emeritus for the New Hampshire Theater Project, along with involvement in several other arts and cultural organizations. NHCCC Board Bios&Skills Pg.2 NORTH HOOD CANAL CHAMBER OF COMMERCE Page 34 of 36 RECEIVED 09/10/25 Page 20 of 21 ATTACHMENT B Insurance Certificate NORTH HOOD CANAL CHAMBER OF COMMERCE Page 35 of 36 RECEIVED 110/1n/9C ACG'RLP® Page 21 Rft l(MMIDD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 09/08/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Cletha Sala NAME: Wycoff Insurance Agency Inc. PHONE (360)336-2112 FAX (360)336-5241 (A/C,No,Ert): (A/C,No): 501 South 2nd Street E-MAIL clethas@wycoffinsurance.com ADDRESS: P.O.Box 1010 INSURER(S)AFFORDING COVERAGE NAIC Mount Vernon WA 98273 INSURER A: Philadelphia Indemnity Insurance Company INSURED INSURER 8 North Hood Canal Chamber of Commerce INSURER C: P.O.Box 774 INSURER D: INSURER E: Quilcene WA 98376-0774 INSURER F: COVERAGES CERTIFICATE NUMBER: 25-26 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MMIDD/YYYY) (MMIDD/YYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED 100,000 PREMISES(Ea occurrence) $ MED EXP(Any one person) $ 5,000 A PHPK2660765 04/17/2025 04/17/2026 PERSONAL BADVINJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO- JECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) , $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY _ AUTOS ONLY (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N IA (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN FOR INFORMATION ONLY ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ( ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(anliditi HOOD CANAL CHAMBERketifttEkirrke and logo are registered marks of ACORD Page 36 of 36