Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
CONSENT LTAC Wooden Boat Festival
w Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: December 22,2025 SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax) Grant Funding; In the amount of$29,280; Wooden Boat Foundation STATEMENT OF ISSUE: This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on December 8,2025. FISCAL IMPACT: Wooden Boat Foundation $29,280 RECOMMENDATION: Approve and sign the agreement REVIEWED BY: � PJeD. Peters, County Administrator Dat CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WOODEN BOAT FOUNDATION Contract No: WBF26 Contract For: 2026 LODGING TAX Term: 2026 COUNTY DEPARTMENT: COUNTY ADMINISTRATOR Contact Person: ADIEL MCKNIGHT Contact Phone: X 102 Contact email: AFMCKNIGHT@CO.JEFFERSON.WA.US AMOUNT: $29,280 PROCESS: Exempt from Bid Process Revenue: _ Cooperative Purchase Expenditure: $29,280 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds _ Vendor List Bid Fund # _ RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP l: DEPARTMENT CERTIFIES C LIAN E H 3 5.080 AND CHAPTER 42.23 RCW. CERTIFIED: ❑ N/A:n f./4 -11 _ems Sig t re Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PRO' i ED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NO ' BEEN r y; • RRED B" ANY FEDERAL, STATE, OR LOCAL AGENCY. jCERTIFIED: El N/A: El •� �_' I7"� �y natur' Date STEP 3: RISK MANAGEMENT REVIEW(will be addes • ectronically through Laserfiche): Electronically approved by Risk Management on 12/17/2025. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/17/2025. Standard LTAC contract form. Hard copy of PAO signature will be provided. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AGREEMENT FOR 2026 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES FOR WOODEN BOAT FOUNDATION(WOODEN BOAT FESTIVAL) This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and WOODEN BOAT FOUNDATION("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 600-327-090;and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY,as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS,RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$29,280 for the purposes recommended by the LTAC("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2026 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31, 2026; April 30, 2026; July 31, 2026; October 31, 2026; and January 31, 2027, RECIPIENT shall provide to the COUNTY all of the following, which are more specifically described in Exhibit C: i. A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report,the financial statement shall also include a detailed financial statement for all 2026. riReaNdErtng FOUNDATION Forks Chamber of Commerce Page 1 of 41 iii. On or before January 31, 2027 or upon execution of this Agreement, whichever is later, provide to the COUNTY: A billing invoice requesting payment of Hotel- Motel Funding for the 2026 fiscal year. b. For a minimum of six(6)years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice,provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2027. d. By February 28th of each year provide all of the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. i. Each festival, event, or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by RECIPIENT on each festival, event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts,bed and breakfasts, or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year. Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31, 2026, except for the reports required in Section 2, which are due January 31, 2027 and February 28,2027. WOODEN BOAT FOUNDATION Page 2 of 41 5. ASSIGNMENT A parry's interests in this in this Agreement may not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required,the following insurance: a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for WOODEN BOAT FOUNDATION Page 3 of 41 bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative, agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States,the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. WOODEN BOAT FOUNDATION Page 4 of 41 b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. 13. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies,or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations,or agreements written or oral. 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be enforceable. 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant WOODEN BOAT FOUNDATION Page 5 of 41 statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period.. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance; and, (c)indemnification. 19. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. SIGNATURES ARE ON THE FOLLOWING PAGE WOODEN BOAT FOUNDATION Page 6 of 41 JEFFERSON COUNTY WASHINGTON WOODEN BOAT FOUNDATION Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Heidi Eisenhour, Chair Signature By: Name: Greg Brotherton, Commissioner Title: By: Date: Heather Dudley-Nollette, Commissioner SEAL: ATTEST: Carolyn Gallaway, CMC Date Clerk of the Board Approved as to form only: °'.('' / / /7/Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney WOODEN BOAT FOUNDATION Page 7 of 41 EXHIBIT A Itemized List of Tourism Promotion Services Approved in the Final Award [ATTACH FINAL AWARD OR LIST FROM FINAL AWARD HERE OR STATE NONE WOODEN BOAT FOUNDATION Page 8 of 41 EXHIBIT B RECIPIENT'S PROPOSAL [ATTACH PROPOSAL HERE] WOODEN BOAT FOUNDATION Page 9 of 41 Exhibit C Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Form Organizations receiving finding to promote festival:. pecial event and totnsm-related activities through tourism-related facilities owned or sponsored by non-profit orrrnt7ation:or the local jurndrenon are required to complete this form for EACH acnvsty. 1 Organisation Name: Rein•Year. 2 Sponsor Type(Check Ooe): 0t 501,_ i 0 501(c S6) °Local rmsdictim °Other;Explain). 3 Activity Name 4 Amity Type(Check One): °Event Ftsnva:• O Facility* 0 Markeang• 5 Acmm Start Date' 5 Arnim'End Date' Tool Cosi of Armory- S S Amami Requested: S ?Amara Awarded S 10 Overall Anendnice• 13 Number of Attendee;Who Stated Ova-nuts m Unpaii Arcommwdaacros• a) Projected' a) Projected' b t Actual' b i Acmal• c) Metbodtiozy I Check One; °Direct Cars• c) Methodology(Check One): 0 Direct Count* °Indirect C ount• °Rquesentati ve Sum"' °nduect Count' °Reort storite Survey' °donna'Scum' 0 Snouted Egnome °lnfamalSurvey* 0 Structured Estimate* °Oth texplauo: ()Other(expbmt: 11 Number of Attendees Who Traveled 50 Miles ar More' 14 Number of Attendees Who Staved Ovpeet i::n Pin Ar catrs odanons• a) P%•ected• a; Projected' b i Actual' b i Actual* ) Mettwdolozr(Check One °Direct Coos' c: Metbodoiogt•(Check Onei- °Direct Count* 0Irdrect Came °P.Tresernm•ae Survey* °1ndrect Count' Represmtatice Sumo" °Ir anal Survey °Structured Eamine' °Iformal Smvec• gStnrnred Estimate' 0 Other(explain%: °Other,explain): 1'`:umber of rterdees Who Traveled iom Amber State or Como"' 15 Number of Paid Lodging Night a) Projected' a: Projected* bt Actu ' bi Actual' c) Methodaoty(Check One °Direct Cass' c: Methodology i Check One): °Direct Cotmr' 0 Indirect Come °Repreiematwe Survey' °Indirect Coact• °Repre ectative Survey' 0 Trion el Survey' 0 Structured EKImate• ° a:Manna'Sun-er• 0 Structured Lamaze* 00ther texclam el Other;explain). See Lodging Tax Yearly Reporting Definition c In.:auctionc Name of Indavmdual Who Prepared Report- Phone E-Mail Address RETURN THIS FORM TO: Jefferson County Administrator's Office 1820 Jefferson Street P.O.Box 1220 Port Townsend.WA 98368 )effbocc a co-j efferon.aa.us DEADLINE:February 28th of Each Reporting Year WOODEN BOAT FOUNDATION Page 10 of 41 LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey:Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey:Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. WOODEN BOAT FOUNDATION Page 11 of 41 Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. WOODEN BOAT FOUNDATION Page 12 of 41 EXHIBIT C Pt QUARTER Due by April 30th to afmcknight(ico jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 1 St QTR: ORGANIZA"I IO\ Amount Received Overspent Refund TOTAL 1" Awarded From 1+) Required QTR by Jefferson Underspent LTAC Jefferson County (-)of LTAC FUNDS County funds SPENT 2. LTAC funds spent by your organization l"QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 1"QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. WOODEN BOAT FOUNDATION Page 13 of 41 EXHIBIT C 2nd QUARTER Due by July 31"to afmcknight(i co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 2"d QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL Amount Received (+) Required Pt QTR 2"d QTR Awarded From Underspent LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS Jefferson County funds SPENT SPENT County 2. LTAC funds spent by your organization 2"d QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 1. LTAC funds balance remaining 2"d QTR: 2. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records. WOODEN BOAT FOUNDATION Page 14 of 41 EXHIBIT C 3`d QUARTER Due by October 31St to afmcknightAco jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 3td QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required 1't QTR 2nd QTR 3`d QTR Awarded From Underspent LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT County 2. LTAC funds spent by your organization 3'QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 2. LTAC funds balance remaining 3'QTR: 3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable notice,you shall be able to provide access to Jefferson County or State representatives to audit those records. WOODEN BOAT FOUNDATION Page 15 of 41 EXHIBIT C 4th QUARTER Due by January 31s'to afincknight@cojefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 4th QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3.d TOTAL Amount Received (+) Required Is'QTR 2nd QTR QTR 4th QTR Awarded From Underspent LTAC LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT SPENT County 2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 4th QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. WOODEN BOAT FOUNDATION Page 16 of 41 RECEIVED 09/10/25 Page 1 of 25 2026 REQUEST FOR PROPOSAL PACKET LODGING TAX/TOURISM PROMOTION This packet is for the 2026 TOURISM PROMOTION SERVICE PROPOSALS to be funded by the Jefferson County Lodging Tax. Under Jefferson County guidelines, you must be a NON- PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County Lodging Tax. The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed proposals that include all of the requested information and documents, and that are submitted by the deadline: WEDNESDAY,SEPTEMBER 10,2025 by 4:30 P.M. 2026 Proposal Guidelines: Tourism Promotion Activities The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from government agencies and non-profit organizations for tourism promotion to be provided during calendar year 2026 and paid for from the County's lodging tax fund. The Committee will make recommendations to the Jefferson County Commissioners within one month following the proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County Commissioners. • Proposals from government agencies or non-profit organizations are to be for tourism promotion during calendar year 2026. Please refer to Section 1 of this packet for examples of eligible tourism promotion activities for this funding round. • At the time of implementation,tourism related activities within proposals must comply with federal, state, and county laws and requirements, including county Public Health direction. NOTE: Jefferson County may not use public funds in any way that can be construed as a gift to an individual or organization. • Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by LTAC. • To be considered, a fully completed and signed digital application (digital signatures acceptable) must be received at afmcknight@cojefferson.vva.us by the deadline listed above. • All applications must be submitted as a signal digital application in a one PDF file attached to an email. If you need assistance combining multiple documents into a single PDF document, please contact our office. • All documents filed with the County are public records,potentially eligible for release. Jefferson County is committed to the non-discriminatory treatment of all Persons in the employment and delivery of services and resources. Wag ,- WOODEN BOAT FOUNDATION Page 17 of 41 RECEIVED 09/10/25 Page 2 of 25 2026 Proposal Checklist for Tourism Promotion Activities Organization Name: Wooden Boat Foundation Event Name, if different: Wooden Boat Festival (2026) Proposed Contract Amount: $ 55,000 501(c)(3) ® (6) ❑ WA UBI Number: 600-327-090 EIN Number: 91-1031359 Proposals should completely address the questions,and all requested supplemental information should be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: ® Signed and Dated Proposal Checklist for Tourism Promotion Activities. ® Declaration of capital expenditures and operations, if applicable (Attachment A). ® Proof of liability insurance (Attachment B) ® Section 1 - Itemized list of proposed services and estimated costs. ® Section 2-Proposal Questions. ® Section 3 -Proposed 2026 promotion, facility, event or activity budget. ® Section 3 -2025 organizational budget and year-to-date income and expense statement(s). • Section 3 -List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. ® Section 3 -Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office,to Adiel McKnight @ afmcknightna,co.iefferson.wa.us by WEDNESDAY,SEPTEMBER 10,2025 by 4:30 p.m.(Secure and approved file transfer links are acceptable to accommodate large file sizes if needed.) Documents submitted to the County are public records, potentially eligible for release. 2IPagt WOODEN BOAT FOUNDATION Page 18 of 41 RECEIVED 09/10/25 Page 3 of 25 2026 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: WEDNESDAY,SEPTEMBER 10,2025 AT 4:30 P.M. Electronically to Email Address: afmcknight(a,co.iefferson.ww a.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name: Wooden Boat Foundation 431 Water Street Organization Address: Port Townsend, WA 98368 Contact Name: Rhagen Olinde, Development and Grants Associate 431 Water Street Contact Address: Port Townsend, WA 98368 Day Phone: (360) 385-3628 x 148 Evening or Cell Phone: (318)458-3474 E-Mail Address: rhagen@nwmaritime.org Facility/Event: (if applicable) Wooden Boat Festival Total Lodging Tax Request: $ 55,000 Estimated 2026 org. operating budget: (Incl. Lodging Tax funds) $ 657,000 Dollar Amount If asking for funds for a specific Contributed(donations, membership, in- event, list other cash funding kind) $60,000 sources and dollar amounts Earned (tickets, merchandise, sponsorships) $517,000 budgeted for this project. $ Note: This section is only due for specific event and festival funding requests. (Approximate; based off 2025 budget and awaiting amendment based on post-Festival Total Project Revenue Budget: figures.) $ 657,000 Did your organization receive Lodging Tax Funds from the County in 2025? ® Yes 0 No I understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: C Date: 9/10/2025 Print Name and Title: Rhagen Olinde, Development and Grants Associate 3I WOODEN BOAT FOUNDATION Page 19 of 41 RECEIVED 09/10/25 Page 4 of 25 1. Itemized List of Proposed Tourism Promotion Services In the following space or on a separate sheet of paper,please sped each proposed tourism promotion,program,facility, event or activity, including quantities and costs (see examples at bottom of page). Staff time devoted to management of lodging, handling of reservations and payments, and updating $10,000 and maintenance of online public facing portal. • staff time-allow$1500 for software, 1.5 weeks for 2 staff at average of$40/hr Paid social media promotion targeting out-of-towners:January 2026-Aug 2026 $2,000 Paid print advertising to reach target audiences including WA State Ferries, WoodenBoat Magazine, $8,000 others:April 2026-July 2026 • Write, edit, design, and proof promotional materials: 1.5 weeks of 3 staff at average$40/hour +proofing allowance Seattle area postering campaign-contract with Keep Posted to install posters in stores and $500 restaurants around Seattle and Eastside. $80 print, $420 to distribute:May 2026-Aug 2026 KUOW public radio underwriting- 14 spots per week, 2 during drive time,Skagit Co. to Thurston Co. $2,500 coverage:June 2026-Aug 2026 Cascade PBS advertising-digital and TV ads during peak hours:June-Aug $1,500 Webpages for WBF housing at fortworden.org and woodenboat.org profiling accommodations,rates, $800 procedures, transportation schedule, etc. • 10 hours of 2 staff at average$40/hour January 2026-July 2026 Two WBF/FW audience emails specifically about Places to Stay $1,200 • 15 hours of 2 staff at average of$40/hour January 2026-July 2026 Print&distribute promotional materials along 1-5 corridor- Victoria,B.C. to Portland, OR-June $6,500 2026-Aug 2026 New full-page ad in 2026 Festival program publicizing Jefferson County activities and priorities $2,000 Development and distribution of new video promotion:2 videos at$2,500 each for digital $5,000 advertising for Festival and Olympic Peninsula tourism Allowance for contract van/minibus transportation between Fort W, Park&Ride, and Wooden Boat S 15,000 Festival-Aug 2026-Sept 2026 TOTAL S55,00(1 4IPage WOODEN BOAT FOUNDATION Page 20 of 41 RECEIVED 09/10/25 Page 5 of 25 2. Proposal Questions Please limit your answers to no more than one page for each question. 1. Tell us about your promotion,program,facility,event or activity and why you think it will increase tourists traveling to and staying in Jefferson County. Include a general description of the promotion,program, facility, event or activity including its purpose, history, etc. In 1978, more than 2,000 people from all corners of the US and several Canadian provinces traveled, some with their boats and tools, to the first nationally recognized Wooden Boat Festival in Port Townsend. Today, the Port Townsend Wooden Boat Festival is the most education- packed and inspiring wooden boat event in the world. Featuring hundreds of wooden vessels, dozens of indoor and outdoor presentations and demonstrations, a who's who of wooden boat experts, and thousands of wooden boat enthusiasts—there's something to do, someone to meet, or a boat to board at every turn. The Wooden Boat Festival (WBF) continues to draw visitors from around the world to Jefferson County. Over the Festival's almost 50 years,Jefferson County has grown from an economically underdeveloped rural area to a major cultural and tourism destination. Out of town visitors have brought new dollars to our community's businesses-and a thriving tourism and hospitality industry has grown up around these vibrant events. Many people who visit Jefferson County for the first time attending the Wooden Boat Festival later become residents of our area! A challenge for WBF (as well as LTAC!) in recent years has arisen from this success: all the hotel rooms in Jefferson County routinely fill up for summer special events. With this limited capacity, it has not only been difficult for us to grow our out of town Festival audience, but the high demand has driven hotel prices way up-outside the reach of the volunteers, tradespeople, young families, and retirees who are the lifeblood of Wooden Boat Festival. This year we are excited to expand our management of lodging at Fort Worden that will increase overnight inventory for the Wooden Boat Festival and provide an option that is within the reach of more people. 2. If this is a continuing or reoccurring promotion, program,facility or event,describe your organization's prior activities. If applicable,how is it different than in the past? Building upon our own management system for lodging at Fort Worden over the 2025 Festival, we propose to maintain and fill the established 40 Fort Worden dormitory rooms. We will be updating electronic management systems,web interface, and infrastructure to make this possible, as well as again investing in marketing to make out of town audiences aware of this new room availability. 5IPage WOODEN BOAT FOUNDATION Page 21 of 41 RECEIVED 09/10/25 Page 6 of 25 Every year we get dozens of inquiries about overnight accommodations that don't break the bank. We are excited about the response our Fort Worden accommodations received during the 2025 Festival and hope Jefferson County LTAC will support this continued initiative to strengthen our local tourism infrastructure. 3. How does your promotion, program,facility or event support one of the Highest Priorities or Additional Considerations listed below under"Other Criteria" (see page 9)? The Wooden Boat Festival supports the Highest Priority listed as#2 on Page 9: "The marketing and operations of special events and festivals designed to attract tourists,"as listed in the RCW is our second priority, continuing years of investment in event marketing. Wooden Boat Festival is a key tourism event for Jefferson County and a facet of local cultural identity. 4. Describe how you intend to market/promote your promotion, program, facility, event or activity to potential tourists who reside outside Jefferson County or traveling more than 50 miles. a. If an event,the date of the event: September 11 ei-13th, 2026 b. The timeline for the tourism promotion activity you are proposing(e.g. May through July, 226). January through August, 2026 c. Target Audience Our target audience for this initiative is individuals who are invested in the Wooden Boat Festival but for whom affordable overnight accommodations have been a barrier to attendance. As in 2025,these audiences include, but are not limited to: • Prospective volunteers who bring expertise and energy to our community but haven't been able to afford to stay overnight. • Families and retirees from Seattle and Tacoma seeking an affordable weekend getaway with engaging activities for all ages. • Craftspeople and mariners working throughout the region who have been unable to attend due to housing affordability constraints. • New attendees who have not been able to visit Jefferson County due to low overnight availability. d. Promotion methods you intend to use to reach the target audience. 6J gig - WOODEN BOAT FOUNDATION Page 22 of 41 RECEIVED 09/10/25 Page 7 of 25 • Social Media Promotion: Using our Instagram and Facebook channels,which have a combined following of over 25,000. In 2024, our social media campaigns reached over 450,000 people. Woodenboat.org received over 176,095 views with 81,188 unique users. We expect to have exceeded those figures in 2025, but numbers are still in calculation since the festival was this past weekend. • Paid Print Advertising targeting our audiences through: o Washington State Ferries rack card distribution. o WoodenBoat Magazine. o 48°North Magazine. • Special Postering Campaign: A focused postering initiative in Seattle, executed through Keep Posted,which will distribute WBF posters in neighborhoods ranging from Edmonds to Tacoma, and from Madrona to Issaquah, reaching diverse and new audiences. • Paid Radio Campaign: A paid radio campaign on KUOW, Seattle's NPR station,which reaches more than 400,000 listeners per month. This is an effective way to engage cultural tourists, lifelong learners, and people curious about the maritime world. • Cascade PBS: Paid advertising for digital and TV ads that will reach our target audiences. • Digital Marketing: Updated webpages& emails highlighting the housing opportunity • Program Distribution: Distribution of the WBF program, including this housing opportunity via our 48N distribution network that reaches from Portland to Victoria. e. Describe how you will promote overnight stays at Jefferson County lodging establishments. This partnership initiative focuses on further developing overnight stays in group housing at Fort Worden.Our efforts will be toward filling these rooms and keeping this community resource open for summer events. This will result in increased economic impact for Jefferson County. f. If you intend to collaborate with another agency or non-profit to provide these services, please state the name of the organization and describe the nature of the collaboration: We will be collaborating with local and state media, as in years past. Importantly,we will be working cooperatively with Fort Worden in the current absence of a Fort Worden Hospitality entity. 5. How will you measure the effectiveness of your promotion, program, facility, event or activity? a. Also,describe how you will document and report to the County the economic impact from your promotion, program,facility,event or activity. (State law requires the County to report annually to the State Department of Community Development and Economic Trade about the number of lodging stays and economic benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.) 71Pagt: WOODEN BOAT FOUNDATION Page 23 of 41 RECEIVED 09/10/25 Page 8 of 25 We will document and report the economic impact of the Wooden Boat Festival by estimating the number of attendees traveling from outside Jefferson County. By tracking ticket sales from out-of-county visitors,we can calculate the economic benefit to the community, as these individuals contribute to Jefferson County's economy by utilizing local lodging facilities, dining at restaurants,and purchasing goods and services from local businesses. This information, along with our marketing data and visitor insights, will be compiled and shared with the County to demonstrate the economic impact generated by out-of-town visitors attending the Festival, ensuring compliance with state reporting requirements. 6. What economic impact can we expect in Jefferson County from your proposed promotion, program,facility,event or activity? a. Actual or estimated number of tourists at your event/facility last year(2025): We estimate that the Wooden Boat Festival attracted approximately 21,000 attendees in 2025 (final numbers are still being tallied). Of these attendees, at least 40%were new first-time visitors. b. Estimated number of tourists who will attend your event/facility this year(2026): We are aiming for a modest increase in attendance for 2026, targeting around 22,000 attendees. We also hope to increase out-of-town and out-of-state visitors by 5%. c. Projected economic impact in Jefferson County from your event/facility(e.g. number of tourists who will stay overnight in Jefferson County-based lodging establishments;economic impact for Jefferson County restaurants, community facilities, amenities, events, and businesses). Based last year's 13,500 attendees, with 65%traveling from more than 50 miles away, we project approximately 8,775 visitors from outside the immediate area. With an average per- person trip spend of$266,this translates to an estimated economic impact of$2,334,150 for Jefferson County, benefiting local lodging establishments, restaurants,community facilities, and other businesses. We expect numbers to increase in 2026. 7. Describe your organization's area of expertise. Do you provide a unique service? Putting on Wooden Boat Festival is a complex year-round effort that requires a deep connection to the global maritime community, close collaboration with local and regional businesses and vendors, coordination with local government and regulatory agencies, and oversight of staff and volunteers numbering more than 600. It truly takes a village to put on this event, and Wooden Boat Foundation is uniquely positioned to sustain and grow it. For this special overnight accommodations effort, we will not only be leveraging the expertise of our marketing team,who has grown our reach both in-person and online significantly in recent years, but also the expertise of our team of hospitality professionals at the Swan Hotel, which we acquired in 2022. The Swan of course routinely sells out for WBF a year or more in advance. 8IPage WOODEN BOAT FOUNDATION Page 24 of 41 RECEIVED 09/10/25 Page 9 of 25 But our hospitality team is uniquely positioned to take on the registration needs presented by this partnership with Fort Worden,whose systems are mainly set up for group sales. 3. Background Information about Your Organization Attach the following items to your proposal in the order listed: (Note: To be considered by the Committee, all of the listed information must be included with your proposal.) Attachments: • Projected 2026 promotion,program,facility,event or activity budget including income and expenses.(Please note: if an LTAC award is granted at a different than requested,you will be asked to submit a revised budget prior to contract approval.) • 2025 Budget and Actual income and expenses year to date statement(s)(for example,Profit & Loss and Balance Sheets). • List of names and addresses of the organization's Board of Directors as of the date the proposal is filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the event(either volunteer or paid), list that individual's name,address and phone number. • If you desire, you may provide samples of promotional and/or design materials such as brochures, artist renderings, graphics,etc. (recommended 1-10 samples.) Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals by checking the Washington Secretary of State's on-line corporation records. 9IPagr WOODEN BOAT FOUNDATION Page 25 of 41 RECEIVED 09/10/25 Page 10 of 25 2026 LTAC Opportunity Information 1. Jefferson County's Proposal Process - The Jefferson County LTAC solicits service proposals each year. The proposal form is attached, posted on the County's website,www.co.jefferson.wa.us and may also be requested by calling the Jefferson County Commissioner's Office at the Courthouse, (360)385-9102. This year, the Committee will review proposals on September 30,2025 from 10:30 a.m. to 4:30 p.m.Applicants are asked to attend the September 30,2025 meeting beginning at 10:30 a.m.The County will provide meeting information for all complete applications. At that meeting, each proposing agency will answer questions from the Committee regarding their proposal. The Lodging Tax Advisory Committee will make a recommendation to the Board of County Commissioners regarding which proposals to fund, and at what funding levels within available revenues. The review of the LTAC recommendations and final decision about how to use the lodging tax monies is made by the County Commissioners. Each agency will be notified of the status of their proposal. Contracts are prepared by the County and sent to agencies. 2. Available Funding for 2026 Organizations submitting proposals should be aware that a total of approximately $900,000 in lodging tax awards will be available for allocation to eligible tourism promotion activities through this RFP.This amount also includes$5,280 in staff administrative costs to manage the grants and to process invoices,and$10,000 contingency fund for Olympic Peninsula Gateway Visitor Center. County Ordinance 09-1207-98 provides for distribution of Lodging Tax as follows: • The lodging tax funds are to be used for targeted and/or regional promotion,the operation and maintenance of organizations operating tourist related facilities and their costs for local promotional activities. • Not more than 25%for the development of tourism related facilities. 3. Definitions By state law, lodging tax funds may only be used for tourism promotion and the acquisition and/or operation, including maintenance, of tourism-related facilities. The following definitions are copied verbatim from RCW 67.28.080.Note: State law changed in 2007 to include"operation"of tourism events in the definition of"tourism promotion." "Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging, meals,tours, gifts, or souvenirs. 10I ag WOODEN BOAT FOUNDATION Page 26 of 41 RECEIVED 09/10/25 Page 11 of 25 "Tourist" means a person who travels from a place of residence to a different town, city, county, state, or country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture. "Tourism promotion" means activities,operations,and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of special events and festivals designed to attract tourists. "Tourism-related means real or tangible personal property with a usable life of three or more facility" years, or constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit organization described under section 501(c)(3)of the federal internal revenue code of 1986, as amended; or(iii) owned by a nonprofit organization described under section 501(c)(6)of the federal internal revenue code of 1986,as amended,a business organization, destination marketing organization, main street organization, lodging association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate tourist activities. 4. Proposal Evaluation Criteria Jefferson County Policy Statement for Use of the Lodging Tax Jefferson County's Lodging Tax Fund will be the primary source of county funding for activities, operations, and expenditures designed to increase tourism. The County does not make any multi- year commitments with Lodging Tax funds. However, service providers are not limited or prohibited from making repeat annual requests of the same nature.The County intends to maintain a reserve in the Fund, and will assess on an annual basis how much of the Fund to appropriate in a given year. The Jefferson County Commissioners have created a Lodging Tax Advisory Committee to conduct an annual process to solicit and recommend Lodging Tax funded services for the County Commissioners consideration. Jefferson County will only consider proposals for use of the Lodging Tax from public and non-profit agencies. The Fund will ONLY be used for the following purposes: 1. The promotion of emerging or on-going tourism events, facilities, and activities by government or non-profit agencies so as to attract and draw tourists to unincorporated Jefferson County from outside Jefferson County. 2. Operation of a tourism promotion agency(such as a visitor and convention bureau); 3. The marketing of special events and festivals designed to attract tourists to unincorporated Jefferson County from outside Jefferson County. 11I ' age WOODEN BOAT FOUNDATION Page 27 of 41 RECEIVED 09/10/25 Page 12 of 25 4. Capital and/or operating costs for tourism facilities owned by a public entity or a non-profit organization as defined in State law RCW 67.28.080.1(7)— Tourism Related Facility. 5. Administrative costs to support tourism events, facilities and activities. Other Criteria HIGHEST PRIORITIES will be given to tourism activities that reflect those defined by the Jefferson County Board of County Commissioners per the memo "BoCC priorities for 2025 LTAC RFP"dated October 14, 2024: 1. Destination development, such as supporting a Public Facilities District to build a pool, public campground improvements, and developing the Gateway VIC are examples of the allowed use listed in RCW 67.28.1816 and represent our county's top priority after an extended period of de-emphasizing this type of investment. 2. "The marketing and operations of special events and festivals designed to attract tourists,"as listed in the RCW is our second priority, continuing years of investment in event marketing. 3. Destination marketing, often called"Tourism Marketing" is our lowest priority for 2025 Lodging tax funding. ADDITIONAL CONSIDERATIONS: • Promote Jefferson County and/or events, activities, and places in the County to potential tourists from outside Jefferson County. • Have demonstrated potential or high potential from the Committee's perspective to result in overnight stays by tourists in lodging establishments within the unincorporated areas Jefferson County. • Have demonstrated potential or high potential from the Committee's perspective to result in documented economic benefit to Jefferson County. • Have a demonstrated history of success in Jefferson County, or are proposed by a group with a demonstrated history or high potential of success with similar activities. • Minimize duplication of services where appropriate and encourage cooperative marketing and/or includes an element of cooperation or partnership. • Provide, maintain, operate, or enhance County-owned tourism facilities or infrastructure. 12 WOODEN BOAT FOUNDATION Page 28 of 41 RECEIVED 09/10/25 Page 13 of 25 RESPONSIBILITIES: • On or before April 30,2026(Q1);July 31,2026(Q2);October 31,2026(Q3);and January 31, 2027(Q4), provide to the COUNTY: • A quarterly report of the use, services, programs and activities of organization for the quarter under this Agreement; • A quarterly financial statement detailing revenues, expenses and cash balances for the quarter;and for the final quarter report,the financial statement shall also include a detailed year to date financial statement . 1. Upon execution of this agreement, provide to the COUNTY: • A billing invoice requesting payment of Hotel-Motel Funding. 2. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State representatives to audit those records. 3. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County Hotel/Motel Fund. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31,2027. 4. By February 28th of each year provide the following information by reference for the previous year. a. Each festival, event, or tourism facility owned and/or operated by organization. b. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by organization on each festival, event or tourism facility. c. Estimated number of tourists served at each festival, event or tourism facility. d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 5. Scheduled Site Visits may be conducted as part of the evaluation process at the Committee's discretion. 13IPag WOODEN BOAT FOUNDATION Page 29 of 41 RECEIVED 09/10/25 Page 14 of 25 LODGING TAX ADVISORY COMMITTEE REVIEW CONSIDERATIONS In developing its recommendations,the Committee considers: • The estimated amount of lodging tax receipts for the coming year provided by the County Administrator's Office. • Operational adaptations or pivots that ensure future organizational success of tourism related activities and promotion. • Thoroughness and completeness of the proposal. • The relationship of proposed services to the areas of high priority identified by the Committee. • Percent of the proposal request to the event/facility promotions budget and overall revenues. • Percent of increase over prior year Jefferson County Lodging Tax funded proposal if any. • Projected economic impact within the unincorporated Jefferson County, in particular projected overnight stays to be generated in lodging establishments in the unincorporated areas of Jefferson County. • Requirements in State law for use of the tax, and the definitions in State RCW 67.28.080 for"tourism,""tourist,""tourism promotion,"and"tourism-related facility." • The applicant's history of promotion success, reporting history and financial stability. • Committee member general knowledge of the community and tourism-related activities. NOT CONSIDERED are requests for: • Services to be provided beyond calendar year 2026. • Proposals from for-profit businesses (however, a government or nonprofit agency contracting with the County may itself contract with for-profit businesses as third-party vendors). • Promotional activities that reach a target audience solely traveling from less than a 50-mile radius. NOTE: 1. On February 2, 2006, the State of Washington Attorney General's Office issued Opinion #AGO 2006#4, which clarifies that a municipality may NOT provide advance payment to private organizations for tourism promotion.Payment must occur after the services have been performed and documentation in keeping with the contract is submitted to the County. 2. The County may not pay for donated or volunteer services or pay more than the actual cost incurred by the contracting agency to provide the service. 141 age WOODEN BOAT FOUNDATION Page 30 of 41 RECEIVED 09/10/25 Page 15 of 25 5. Background Information Jefferson County's Lodging Tax The Lodging Tax is an excise (sales)tax authorized by State law in RCW 67.28, Public Stadium, Convention, Arts and Tourism Facilities. In 1998,the State Legislature amended Chapter 67.28 of the Revised Code of Washington(RCW) to allow local governments to assess an additional 2%tax on lodging for tourism promotion and/or tourism-related facilities (sometimes referred to as "the new 2%"). In April 1999, the County Commission,by Ordinance,increased the County's Lodging Tax from a 2%to a 4%tax as allowed by RCW 67.28. Jefferson County's Lodging Tax Advisory Committee Per RCW 67.28.1817, the State requires that local governments collecting the Lodging Tax establish a Lodging Tax Advisory Committee consisting of at least five(5)members: The Chair —a member of the County Commission or their designee 2 members—representing the lodging industry 2 members—representing activities authorized to be funded by said tax The Committee's role is advisory in nature, with the Committee's purpose being to advise the County Commissioners. The Committee must select the candidates from amongst the applicants applying for use of revenues and provide a list of such candidates and recommended amounts of funding to the County Commissioners for final determination. In 1998,the Jefferson County Commissioners created such a Committee,and asked the Committee to establish an annual process to solicit and review proposals for tourism services eligible for lodging tax funding. Committee members are appointed by the County Commissioners as part of the County's regular advisory committee appointment process. For additional information,contact: County Administrator's Office Jefferson County Courthouse 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Ph: 360-385-9102 e-mail: afmcknight@co.jefferson.wa.us -END- 15I ag WOODEN BOAT FOUNDATION Page 31 of 41 RECEIVED 09/10/25 Page 16 of 25 ATTACHMENT A Declaration of Capital Expenditures and Operations 1. The total amount of my request for LTAC funding is: $ 55,000 2. Of the total listed in Paragraph 1, above: a. The amount requested for capital expenditures is: $ b. The requested capital expenditures are for: 3. Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $ 55,000 b. The requested operations expenditures are for: Managing facilities and promoting overnight visits to Jefferson County for those attending the 2026 Wooden Boat Festival;print and social media targeting out-of-town visitors; television, radio, and video promotions; contract van/minibus transportation between Fort Worden, Park &Ride, and Wooden Boat Festival. I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. Signed on this 10th day of September 2025 (date)(month)(year) at Port Townsend, Washington (city or other location, and state or country) Rhagen Olinde (Printed Name) 1214461.,_ (Signature) 16 I a g WOODEN BOAT FOUNDATION Page 32 of 41 RECEIVED 09/10/25 Page 17 of 25 ATTACHMENT B Insurance Certificate 17IPage WOODEN BOAT FOUNDATION Page 33 of 41 RE A 19/10/25 • 25 WOODEN BOAT FESTIVAL Port Townsend, Washington Proposed 2026 promotion, facility, event, or activity budget including income and expenses Our 2026 Wooden Boat Festival Budget has not been finalized. Below is an estimate based on the 2025 budget and awaiting amendment based on post-Festival figures. Revenues Contributed(donations, membership, in-kind) $60,000 Earned(tickets, merchandise, sponsorships) $517.000 Total revenue $577,000 Expenses Cost of Goods Sold $48,025 Occupancy, Technology, &Insurance $73,325 Program &Event Supplies&Expenses $131,625 Advertising&Promotions $39,225 General Expense $43,625 In Kind Expense $19,425 Allocated expenses(including marketing) $148,125 Payroll $153,625 Total expense 657,000 woodenboat.org 431 Water Street,Port Townsend,WA 98368 WOODEN BOAT FOUNDATION Page 34 of 41 RECEIVED 09/10/25 Issue Date 5/22/2025 Cert#:0000044ge 19 of 25 NPIP NON PROFIT INSURANCE PROGRAM CERTIFICATE OF COVERAGE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT BELOW.THIS CERTIFICATE OF COVERAGE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT:IF THE CERTIFICATE HOLDER IS AN ADDITIONAL COVERED PARTY,THE COVERAGE AGREEMENT MUST BE ENDORSED.IF SUBROGATION IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE COVERAGE AGREEMENT, CERTAIN COVERAGE MAY REQUIRE AN ENDORSEMENT.A STATEMENT ON THIS CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT S PROGRAM ADMINISTRATOR COMPANIES AFFORDING COVERAGE Clear Risk Solutions GENERAL LIABILITY: NPIP/Munich Re.et al. 159 Basin Street SW PMB#206 Ephrata,WA 98823 AUTOMOBILE LIABILITY NPIP/Munich Re.et al. PROPERTY NPIP/Munich Re.et al. COVERED PARTY CRIME NPIP/Munich Re.et al. Northwest Maritime Center WRONGFUL ACT LIABILITY NPIP I Munich Re.et al. MISCELLANEOUS NPIP I Munich Re.et al. 431 Water Street Port Townsend,WA 98368 PROFESSIONAL LIABILITY COVERAGES THIS IS TO CERTIFY THAT THE COVERAGES LISTED BELOW HAVE BEEN ISSUED TO THE COVERED MEMBER NAMED ABOVE FOR THE COVERAGE PERIOD INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS,AND CONDITIONS OF SUCH COVERAGE AGREEMENT. LIMITS SHOWN BELOW MAY HAVE BEEN REDUCED BY PAID CLAIMS. LINE OF COVERAGE COVERAGE NUMBER EFF DATE EXP DATE DESCRIPTION LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY NPIP252655432 6/1/2025 6/1/2026 PER OCCURRENCE $5,000,000 (OCCURRENCE FORM) INCLUDES STOP GAP- EMPLOYERS LIABILITY PER MEMBER AGGREGATE $10,000,000 PRODUCT-COMP/OP $5,000,000 MEMBER DEDUCTIBLE:$10,000 PERSONAL&ADV.INJURY $5,000,000 (LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $50,000,000 AUTOMOBILE LIABILITY COMMERCIAL AUTOMOBILE LIAB. NPIP252655432 6/1/2026 6/1/2026 COMBINED SINGLE LIMIT $5,000,000 (ANY AUTO) (LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE PROPERTY COMMERCIAL PROPERTY NPIP252655432 6/1/2025 6/1/2026 ALL RISK PER OCC EXCL EQ& $100,000,000 FL EARTHQUAKE PER OCC Excluded EQ AND FLOOD COVERAGE MAY BE EXCLUDED FOR INDIVIDUAL LOCATIONS FLOOD PER OCC Excluded (PROPERTY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE CRIME COMMERCIAL CRIME NP1P252655432 6/1/2026 6/1/2026 PER OCCURRENCE $1,000,000 INCLUDES EMPLOYEE THEFT/DISHONESTY&ERISA COVERAGE PER MEMBER AGGREGATE $1,000,000 MEMBER DEDUCTIBLE:$1,000 (CRIME IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $5,000,000 WRONGFUL ACT LIABILITY(INCLUDES E&O/D8O) WRONGFUL ACT LIABILTIY NPIP252655432 6/1/2025 6/1/2026 PER CLAIM $5,000,000 (CLAIMS MADE) MEMBER DEDUCTIBLE:$10,000 PER MEMBER AGGREGATE $5,000,000 (LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000 MISCELLANEOUS PROFESSIONAL LIABILITY MISC.PROFESSIONAL LIABILITY NPIP252665432 6/1/2026 6/1/2026 PER CLAIM $5,000,000 (CLAIMS MADE) PER MEMBER AGGREGATE $5,000,000 MEMBER DEDUCTIBLE:$10,000 (LIABILITY IS SUBJECT TO A$500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000 CANCELLATION NOTICE: SHOULD ANY OF THE ABOVE-DESCRIBED COVERAGES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE NPIP COVERAGE AGREEMENT PROVISIONS. WOODEN BOAT FOUNDATION Page 35 of 41 Non Profit Insurance Program 2025-2026 Page 1 RECEIVED 09/10/25 Page 20 of 25 Issue Date 5/22/2025 Cert#:0000044631 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS Evidence of coverage only CERTIFICATE HOLDER AUTHORIZED REPRESENTATIVE �i�i Wooden Boat Foundation 431 Water Street #111/A"'ii��i�✓ 9�i v Port Townsend,WA 98368 Norwari9,9f 2025-2026 Page 36 ofPige 2 RECEIVED 09/10/25 Income Statement Page 21 of 25 Wooden Boat Foundation Period: 01/01/25..12/31/25 Fiscal Start Date: 01/01/25 Note:Wooden Boat Festival event revenue and expenses have not been recorded yet. Description YTD Act Annual Bdgt Donations 2,250 Membership 34,000 Total Contributed Revenue 36,250 Earned Revenue Events 420,750 Product Sales 2,600 Publishing 24,980 Total Earned Reveue 448,330 Total Income 484,580 Cost of Goods Sold COGS - Retail 2,149 7,900 COGS - Publishing 24,250 COGS -Other 19,200 WOODEN BOAT FOUNDATION Page 37 of 41 RECEIVED 09/10/25 Income Statement Page 22 of 25 Wooden Boat Foundation Period: 01/01/25..12/31/25 Fiscal Start Date: 01/01/25 Note:Wooden Boat Festival event revenue and expenses have not been recorded yet. Total Cost of Goods Sold 2,149 51,350 Gross Profit -2,149 433,230 Expense Occupancy 101 45,418 Maint& Repairs Technology 6,750 Program Expense 61,200 Events Expense 77,300 Marketing 4,172 25,650 General & Misc Expense 185 40,242 In-kind Expense 10,000 Insurance 1,354 17,666 Prof Admin Fees Allocated Operating Expenses 9,266 129,914 WOODEN BOAT FOUNDATION Page 38 of 41 RECEIVED 09/10/25 Income Statement Page 23 of 25 Wooden Boat Foundation Period: 01/01/25..12/31/25 Fiscal Start Date:01/01/25 Note:Wooden Boat Festival event revenue and expenses have not been recorded yet. Staff Support Expense 2,500 Payroll 12,377 152,170 Total Expense 27,455 568,810 Net Operating Income -29,604 -135,580 Other Expense Non-operating Interest 51 648 Total Other Expense 51 648 Net Income -29,655 -136,228 WOODEN BOAT FOUNDATION Page 39 of 41 RECEIVED 09/10/25 Page 24 of 25 Current Board of Directors, NWM, WBF As of 2025-09-10•Generated by Rhagen Olinde Board Member Name Primary Contact Email Mailing Street Mailing City Mailing State/Province Mailing Zip/Postal Code Alex Adams alexwadams@gmail.com 8031 18th Ave NW Seattle WA 98117-3623 Sally Goetz Shuler sgshuler@gmail.com 1555 NE Cochran Dr Gresham OR 97030-4411 Caitlin Olmsted caitlinolmsted@gmail.com 3251 W Commodore Way Seattle WA 98199-1112 Scott Vokey srvokey@outlook.com 10016 43rd PI NE Seattle WA 98125-8112 LeeAnne Schirato Isschirato@gmail.com 16622 6th Ave SW Burien WA 98166-3504 Sarah Scherer sscherer@maritimeinstitute.com 11839 Glendale Way S Seattle WA 98168-1248 Alyssa Moir alyssa.moir@klgates.com 5926 41st Ave SW Seattle WA 98136-1604 Luke Strong-Cvetich lukerstrong@gmail.com 314 Lopez Ave Port Angeles WA 98362-6530 Harium Martin-Morris hmarmo@gmail.com 7727 25th Ave NE Seattle WA 98115-4611 Kirstin Sandaas kirstin_sandaas@hotmail.com 12720 SE 20th PI Bellevue WA 98005-3928 Peter Roney proney@markeymachine.com 12155 Bayhill Dr Burlington WA 98233-3640 John Simpson jbs8893@gmail.com 941 Shine Rd Port Ludlow WA 98365-9286 Kris Morris krismorris360@gmail.com 789 W Sims Way Port Townsend WA 98368-1814 Lynn Terwoerds Ierwoerds@gmail.com 430 Ridge Dr Port Townsend WA 98368-9495 Steve Oliver oliversteve263@gmail.com 92 Cleveland St Port Hadlock WA 98339-9712 Ron Moller ronmoller@icloud.com 1544 Madison St Port Townsend WA 98368-5311 Aletia A.Alvarez alvarez.a@portseattle.org 1125 29th St Port Townsend WA 98368-6156 Jeanne Goussev jgoussev@yahoo.com 8792 NE Odd Fellows Rd Bainbridge Island WA 98110-2226 Mark Bunzel mark.bunzel@gmail.com PO Box 726 Anacortes WA 98221-0726 Mark Grantor mark@thegrantors.com 9286 44th Ave SW Seattle WA 98136-2625 Dave Medd dave.medd@archlynk.com 13818 162nd Ave NE Woodinville WA 98072-9036 Confidential Information-Do Not Distribute Copyright©2000-2025 salesforce.com,inc.All rights reserved. WOODEN BOAT FOUNDATION Page 40 of 41 RECEIVED 09/10/25 Page 25 of 25 Work sample below is screenshot from website promoting lodging for Wooden Boat Festival 2025. Full website viewable at https://woodenboat.org/ f ._ o Q illik A. . 07 ,t,c •, sal k -� ^r P `1177 $`i I l 1.1 ikup! ' '.Clip '_ _ ._ mill Where to Stay Plan your accommodations ahead of time. Port Townsend otters on array at-harming boutique hotels and unique places to stay—but be aware in-town acc ornr aaotgns can till up quocklyi luckily there are many other beautiful towns to stay at on the Orympio Peninsula withal dining distance at the Pon Townsend wooden Hoot festival ncluding. Pert liodleek-20 minute drive Port Ludlow-30 minute dine rnarrowttone Wend-30 minute Or Sequlm i5 minute drive Port Angeles-1 hour dove Poutsbo 55 minute drive Silverdale- hour drive =Pkbbg Opportunity: Stay in historic dwmlo,ies of fort warden State Park. "' ithodhodWooden rear are addead Ro a 20251 team Mon i WOODEN BOAT FOUNDATION Page 41 of 41