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Home My WebLink AboutIngerlocal Agreement Snohomish County Cooperative Purchasing Agreement 674410 PGS : 5 AGR 11/13/2025 02:13 PM $307,50 JEFFERSON COUNTY COMMISSIONERS Jefferson County WA Auditor's Office - Brenda Huntingford, Auditor 11IIIPIA11111:101 Kik L 110)i %1 itl.ft„114, 11111 RETURN NAME and ADDRESS JEFFERSON COUNTY P.O. BOX 1220 PORT TOWNSEND, WA 98368 Please Type or Print Neatly and Clearly All Information Document Title(s) ILA JEFFERSON COUNTY AND SNOHOMISH COUNTY Reference Number(s) of Related Documents (,rantor(s) (Last Name.First Name,Middle Initial) JEFFERSON COUNTY Grantee(s) (Last Name.First Name,Middle Initial) SNOHOMISH COUNTY Legal Description (Abbreviated form is acceptable.i.e.Scction/rownship/Range/Qtr Section or Lot/BlOckiSubdivision) Assessor's Tax Parcel ID Number The County Auditor will rely on the information provided on this form. The Staff will not read the document to verify the accuracy and completeness of the indexing information provided herein. Sign below only if your document is Non-Standard. I am requesting an emergency non-standard recording for an additional fee as provided in RCW 36.18.010. I understand that the recording processing requirements may cover up or otherwise obscure some parts of the text of the original document. Fee for non-standard processing is$50. Signature of Requesting Party INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Agreement is made by and between JEFFERSON COUNTY, and SNOHOMISH COUNTY, both public agencies of the State of Washington within the meaning of RCW 39.34.020(1) (collectively the "Parties" and, individually, a "Party"). WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, provides for interlocal cooperation between governmental agencies; and WHEREAS, each of the Parties desires to utilize the other Party's competitively awarded contracts when it is consistent with those awards and applicable law and when it is in their individual interest; NOW, THEREFORE, the Parties agree as follows: 1. Each of the Parties from time to time goes out to public bid or undertakes other competitive solicitations and then contracts with vendors and service providers to purchase supplies, • materials, equipment, and services. 2. Each of the Parties hereby agrees to extend to the other Party the right to purchase pursuar to such bids and contracts to the extent (a) permitted by applicable law and (b) agreed upon, between the awarding Party and its bidders, contractors, vendors, suppliers or service providers. 3. Each Party shall comply with all applicable laws and regulations governing its own purchases. 4. A Party purchasing from one of the other Party's contracts shall pay the bidder, contractor, vendor, supplier, or service provider directly in accordance with its own payment procedures for its own purchases. 5. This Agreement shall create no obligation on either Party to purchase any particular good or service from the other Party's contracts, nor shall it create any assurance, warranty, or other obligation on either Party to supply to the other Party any good or service through contracts awarded by it. 6. Each Party will indemnify and hold the other Party harmless as to any claim arising out of its negligence in the use of this Agreement. 7. Any purchase made pursuant to this Agreement is not a purchase from either of the Parties. The Party awarding a contract shall not be responsible or liable for the performance of the bidder, contractor, vendor, supplier, or service provider. No obligation, except as stated herein, shall be created between the Parties or between the Parties and any applicable bidder or contractor. INTERGOVERNMENTAL COOPERATIVE Page 1 of 2 PURCHASING AGREEMENT July 2013 8. No separate legal or administrative entity is intended to be created pursuant to this Agreement. Nothing in this Agreement shall be construed to render the Parties partners or joint venturers. 9. Both Parties agree that they shall not discriminate against any person or vendor on the grounds of race, creed, color, religion, national origin, sex, sexual orientation, age, marital status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (Chapter 49.60 RCW) or the Americans with Disabilities Act of 1990, as amended (42 U.S.C. § 12101 et seq.) or another applicable state, federal or local law, rule or regulation. 10. The Purchasing Manager of Snohomish County and the County Administrator of Jefferson County shall be the representatives of the Parties for purposes of carrying out the terms of this Agreement. 11. This Agreement will become effective upon execution by the parties and either: (a) filing of the Agreement with the appropriate County Auditor, or (b) listing of the Agreement by subject on the public agency's web site as provided in RCW 39.34.040. 12. This Agreement shall continue in force until terminated by either Party, which termination may be effected upon receipt by one of the Parties of the written notice of termination of the other Party. 13. In the event of termination of this Agreement, any goods or services acquired by either Party pursuant to the terms of this Agreement shall remain the property of the purchasing Party. 14. This Agreement constitutes the entire Agreement between the Parties as to its subject matter. SNOHOMISH COUNTY JEFFERSON COUNTY BOARD OF COMMISSIONERS By: Bf 9r o/_ County Executive Kate Dean, Chair G t Loo.)/ /29, pc 'e DATED: , 2024 DATED: , 2024 A ro a • • m only: 05/07/2024 elissa Pleimann, Date Civil Deputy Prosecuting Attorney INTERGOVERNMENTAL COOPERATIVE Page 2 of 2 PURCHASING AGREEMENT July 2013 8. No separate legal or administrative entity is intended to be created pursuant to this Agreement. Nothing in this Agreement shall be construed to render the Parties partners or joint venturers. 9. Both Parties agree that they shall not discriminate against any person or vendor on the grounds of race, creed, color, religion, national origin, sex, sexual orientation, age, marital status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (Chapter 49.60 RCW) or the Americans with Disabilities Act of 1990, as amended (42 U.S.C. § 12101 et seq.) or another applicable state, federal or local law, rule or regulation. 10. The Purchasing Manager of Snohomish County and the County Administrator of Jefferson County shall be the representatives of the Parties for purposes of carrying out the terms of this Agreement. 11. This Agreement will become effective upon execution by the parties and either: (a) filing of the Agreement with the appropriate County Auditor, or (b) listing of the Agreement by subject on the public agency's web site as provided in RCW 39.34.040. 12. This Agreement shall continue in force until terminated by either Party, which termination may be effected upon receipt by one of the Parties of the written notice of termination of the other Party. 13. In the event of termination of this Agreement, any goods or services acquired by either Party pursuant to the terms of this Agreement shall remain the property of the purchasing Party. 14. This Agreement constitutes the entire Agreement between the Parties as to its subject matter. SNOHOMISH COUNTY JEFFERSON COUNTY BOARD OF OMMISSIONERS Digitally signed by Klein,Ken V L �f 1�, /'/ n/r Klein, Ken ate:2024.05.01 10:39:57 • // /(�i l�i(y( By: Ll' r7�ldl tise,ihd,r County Executive Ken Klein Kate Dean, Chair Executive Director DATED: , 2024 DATED: /Oar /3 , 2024 • COUNCIL USE ONLY Approved 5/1/2024 ECAF# 2024-0674 MOT/ORD Motion 24-183 INTERGOVERNMENTAL COOPERATIVE Page 2 of 2 PURCHASING AGREEMENT July 2013 SNOHOMISH COUNTY COUNCIL Snohomish County, Washington MOTION NO. 24-183 AUTHORIZING AN INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT WITH JEFFERSON COUNTY WHEREAS, Chapter 39.34 RCW authorizes two or more public entities to enter into agreements with one another for joint or cooperative action; and WHEREAS, Jefferson County and Snohomish County have determined there are opportunities for efficiency and effectiveness of taking advantage of contracts for the procurement of supplies, materials, equipment, and services competitively awarded by each agency; and WHEREAS, SCC 3.04.220 allows for cooperative purchasing when the best interests of the county would be served; and WHEREAS, SCC 3.04.220 requires agreements for intergovernmental cooperative purchasing be awarded and approved by Council; NOW, THEREFORE, ON MOTION, the County Council approves and authorizes the County Executive to sign the Intergovernmental Cooperative Purchasing Agreement with Jefferson County. PASSED this 1st day of May, 2024. SNOHOMISH COUNTY COUNCIL Snohomish County, Washington ncil Chair ATTEST: V V l/G CiL�n tU Deputy Clerk of the Council JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Mark McCauley, County Administrator Brenda Huntingford, County Auditor DATE: fray 13, SUBJECT: Intergovernmental Cooperative Purchasing Agreement: Snohomish County STATEMENT OF ISSUE: Jefferson County has, over the years, entered into a number of Intergovernmental Cooperative Purchasing Agreements with other local governments as authorized by Chapter 39.34 RCW. These agreements simplify procurement of goods, services and supplies by allowing one government to take advantage of competitive procurements conducted by other governments, thereby meeting state and local competitive procurement requirements. ANALYSIS: The County Auditor, Brenda Huntingford, would like the county to enter into an Intergovernmental Cooperative Purchasing Agreement with Snohomish County so she can "piggyback"on their contract with US Imaging, Inc. Snohomish County recently entered into a contract with US Imaging through a competitive procurement to digitize recorded documents. Jefferson County has digitized recorded documents from 1981 to the present. The Auditor would like to digitize the remainder of their recorded documents from 1889 through July 1981. US Imaging is a recognized leader in the document digitizing industry and has helped many Washington counties digitize their recorded documents. FISCAL IMPACT: None. RECOMMENDATION: That the Board of County Commissioners approve the attached Intergovernmental Cooperative Purchasing Agreement with Snohomish County. REVIEWED BY: VO(1 Mark McCaul6j,County Administrator Dat CONTRACT REVIEW FORM Caear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Snohomish County Contract No: ICPA 2024 Contract For: Cooperative Purchasing Term: Until terminated by either party COUNTY DEPARTMENT: County Administrator Contact Person: Mark McCauley Contact Phone: 360-385-9130 Contact email: mmccauiey@co.jefferson.wa.us AMOUNT: $o PROCESS: zExempt from Bid Process Revenue: N/A Cooperative Purchase Expenditure: $o Competitive Sealed Bid Matching Funds Required: N/A Small Works Roster Sources(s)of Matching Funds N/A Vendor List Bid Fund # N/A RFP or RFQ Munis Org!Obj N/A Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO IA CE WI H)% 55.080 AND CHAPTER 42.23 RCW. CERTIFIED: Q N/A:E azure t Dat� STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT B EN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. / CERTIFIED: El N/A: /&� '- J� �'�, S. azure �Dat STEP 3: RISK MANAGEMENT REVIEW(will he added electronically through Laserfiche): Electronically approved by Risk Management on 5/7/2024. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 5/7/2024. Standard interlocal agreement language and appears to comply with RCW 39.34. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1