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Peninsula Trails Coalition 2026 Lodging Tax - 122225 Scrivener error pg 2 fixed
AGREEMENT FOR 2026 HOTEL -MOTEL FUNDING FOR TOURISM SERVICES FOR PENINSULA TRAILS COALITION This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and PENINSULA TRAILS COALITION ("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 602-071-631; and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY, as authorized by Chapter 67.28 RC W and Chapter 3.25 Jefferson COUNTY Code; and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee ("LTAC") to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code; and WHEREAS, RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of $68,320 for the purposes recommended by the LTAC ("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2026 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT's proposal for the 2026 fiscal year, a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31, 2026; April 30, 2026; July 31, 2026; October 31, 2026; and January 31, 2027, RECIPIENT shall provide to the COUNTY all of the following, which are more specifically described in Exhibit C: A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2026. PENINSULA TRAILS COALITION Page 1 of 82 iii. On or before January 31, 2026 or upon execution of this Agreement, whichever is later, provide to the COUNTY: A billing invoice requesting payment of Hotel -Motel Funding for the 2026 fiscal year. b. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under -expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2027. d. By February 28'h of each year provide all of the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. i. Each festival, event, or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not) by RECIPIENT on each festival, event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel -Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2026 fiscal year. Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2026 and ending on December 31, 2026, except for the reports required in Section 2, which are due January 31, 2027 and February 28, 2027. 5. ASSIGNMENT A party's interests in this in this Agreement may not be assigned to any other person. PENINSULA TRAILS COALITION Page 2 of 82 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice in the event expected or actual revenue from the Hotel -Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro -rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance: a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. PENINSULA TRAILS COALITION Page 3 of 82 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative, agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. PENINSULA TRAILS COALITION Page 4 of 82 13. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations, or agreements written or oral. 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period.. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 19. AMENDMENT, MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. PENINSULA TRAILS COALITION Page 5 of 82 SIGNATURES ARE ON THE FOLLOWING PAGE PENINSULA TRAILS COALITION Page 6 of 82 JEFFERSON COUNTY WASHINGTON Board of COUNTY Commissioners Jeff n OUNTY, Washington By: —Z — Hei I Eiser Oour, Chair .32 Commissioner ley-Nollette, Commissioner SEAL: r.�#FERSOH 1%, rA�� ��j,MlSsj�CO1`'a 13ZA •�j ATTEST: , pli ASH%"'`�`� 12- 2-�� Carolyn Ilaway, CMC Date Clerk of the Board Approved as to form only: 0-c-11dit, a by2i Philip C. lunsucker, I lbate Chief Civil Deputy Prosecuting Attorney PENINSULA TRAILS COALITION sy: Ignature Name: Ann Livingston Title: Executive Director Date: 1/12/2026 PENINSULA TRAILS COALITION Page 7 of 82 JEFFERSON COUNTY WASHINGTON Board of COUNTY Commissioners Jeff son OUNTY, Washington By: �----- Hei t bEisenbour, Chair Commissioner PENINSULA TRAILS COALITION By: Signature Name: Title: B Date: 4hae dley-Nollette, Commissioner SEAL: ERSOH o F 0. O ATTEST:'0� Carolyn llaway, CMC Date Clerk of the Board Approved as to form only: 0-CILL, I /IV -Z) Philip C. hunsucker, lbate Chief Civil Deputy Prosecuting Attorney PENINSULA TRAILS COALITION Page 7 of 82 EXHIBIT A Itemized List of Tourism Promotion Services Approved in the Final Award Item Expense Income* Trail Ambassador program in Jefferson Count- — This includes funding for a Lead Ambassador. Field Ambassadors, supplies and equipment, acid contractors to process the survey data and support the program. $10.000 N!A Updating and Reprinting of,laps —With work this year extending the trail to Anderson Lake State Park, the following reaps will be updated as needed and reprinted: Eastern Olympic Peninsula Cycling Map $4,000 $200 East Region ODT Map $1,600 $100 Jefferson Transit Map $700 N/A Hall Baetz Viewpoint Phase 3 — Thanks to 2025 LTAC fiundung from Jefferson County. a lot of work was accomplished in 2025. In 2026, we need fiunding for roofing (a final metal layer to be installed). $7.000 N/A Pyro Nano Eco-counters — These mobile eco-counters can be moved throughout the trail and have been very useful in Clallarn County. In 2025. we will purchase a pack of 3 eco-counters for use in Jefferson County. $4,000 N/A Sanicans Sanicans - We cover the cost of 5 ADA-compliant sanicans. Sanicans are a critical tourisnn-related facility throughout the trail system. This is a public health and safety dimension of the experience, and a distinct need of the ODT. $15.600 N/A Trail maintenance and improvements Purchase of equipment. including weed whackers $2,500 N/A Rental of nnauntenance equipment, and rental of storage space for equipment $3.600 N/A Supplementing Jefferson Public Works maintenance of the trail. There are t-%vo segments of the ODT that need resurfacing. 0.80 miles between Thomas Street and SR 20. and 0.85 miles between SR 20 and Nelsons Landing Road. The labor, equipment and material for Jefferson County Public Works to complete each project is estimated to be $21,000. $42.000 N'A Total $91,000 $100 PENINSULA TRAILS COALITION Page 8 of 82 EXHIBIT B RECIPIENT'S PROPOSAL ATTACHED PENINSULA TRAILS COALITION Page 9 of 82 Exhibit C Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Forin Oi ganizatiom recenmg funding to promote festrv-aL. spectal events and tour( m-related actrvzties duough tow(= -related facilities owned or spomored by non-profit or pnuations or the local jurisdiction are required to complete thi: form for FA( H actnity. 1 Ormmmnon home: Repmnne Year 2 Spomor ripe (Check One). O 501(cx3) O 501(ck6) O Local Iunsdictraa Ober ,E%P!=- 3 AcnvirvName a Acnvity Type (Check One) O Event Fesnval • O Facihry O Maikeane• 5 Acnvin Start Date*. 6 Acavuy End Date* % Total Costof.Azm-ity S S Amount Requested: S P Atw= Awarded $ 10 Overall Attendance' a) Proiected• b) Actual' c) Mediodologc (Check One; ODitect Count' OlnduectCount' OFapresematneSurvey* Olnfo®al Suner• (OSwicnaed E=,ate* OOther (eVlam): 11 Number of Attendees Rho Traveled S 0 Mlles or More' a) Projected• b) Actual• c) MedWoloes (Check One` ODuect Co= 0IduectCamt• ORepresenmm•eSurve.0 OInformal Survey-• O Saucnlred Esttmare• OOther (egplam): 12 Number of attendees Gho Ime]ed sour Another State or Comm a) Projected* b) Acmal• c) Methodolop, (Check Ore) O Direct Count• OIndirectCoum• ORepiesemameStrn•e.0 0IdormalStiney OSaucnued Estimate• OCkher (explain): 'See Lodging Tax Yearly Reporting Definitions Instructions N ame of Individual Aho Prepared Report Phone = E-Mail Address RETUR- THIS FOR\! TO: Jefferron C ount-v Admmu-,tratoi -,Office 1S20 Jefferon Sneet P O Box 1220 Port Townsend. WA 9S36S iefibocc a coaefferson_w•a us 1: Number of Attendees g7ho Stayed Ch•amght m Unpaid Accoaunodanom• aProected• bi Actual' c Methodoior.v (Check One . O Dtrect :_owt• OAdaect Cow- ORepreientanve Smv%* 0Ifarmal S.,-- - O Stnrrnuea E>trmare' Ood,- ieXP]AM): 14 Number of Attendees rho Stayed Ovemuhl m Pad Accoamiodatrom a) Projected• b) Actual• c) Methodology (Check One). O Duect o mt• 0ldmt Cotmt• ORepresentanve Survey Olformal S. O Structured E [(mate• OOther ;.ezplamv 1i Number of PaidLodpne,ights• a; Protected* bi Arno!* c Methodology iCheck Onei: Dried Couw* O:nduect t_o•,mt' 0Repieientanve Sm-e\'• O^ afotmal Surrey O Stnum nued Esnare• lJ Other;.etplarn). DEADLINE: February 2Sth of Each Repornng Year PENINSULA TRAILS COALITION Page 10 of 82 LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival: Short-term activity occurring between specific dates (e.g., 4th of July celebration, local marathon) Facility: Municipally -owned facility that operates some or all of the year (e.g., county historical museum, convention center) Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity, enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations, report visitors traveling more than 50 miles to visit area. Of total, attendees who traveled from another state or country: Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area, report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels, motels, bed and breakfasts, etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights. One Lodging night = one or more persons occupying one room for one night. PENINSULA TRAILS COALITION Page 11 of 82 EXHIBIT C 1st QUARTER Due by April 30"to afincknightna.co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County I" QTR: ORGANIZATION Amount Received Overspent Refund TOTAL 131 Awarded N Required QTR by From Underspent LTAC Jefferson Jefferson (') of LTAC FUNDS County County funds SPENT 2. LTAC funds spent by your organization 11 QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,): 3. LTAC funds balance remaining 11 QTR: Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. PENINSULA TRAILS COALITION Page 12 of 82 EXHIBIT C 2nd QUARTER Due by July 3111 to afmcknight(aco.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 2nd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL Amount Received (+) Required 11 QTR 2nd QTR Awarded Underspent LTAC LTAC by From (-) of LTAC FUNDS FUNDS Jefferson Jefferson funds SPENT SPENT County County 2. LTAC funds spent by your organization 2"d QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,): 1. LTAC funds balance remaining 2' QTR: 2. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records. PENINSULA TRAILS COALITION Page 13 of 82 EXHIBIT C 3" QUARTER Due by October 3Is' to afmcknight@,co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 3`d QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required 1" QTR 2"1 QTR Yd QTR Awarded Underspent LTAC LTAC LTAC by From (-) of LTAC FUNDS FUNDS FUNDS Jefferson Jefferson funds SPENT SPENT SPENT County County 2. LTAC funds spent by your organization 3`d QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,): 2. LTAC funds balance remaining 3`d QTR: Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable notice, you shall be able to provide access to Jefferson County or State representatives to audit those records. PENINSULA TRAILS COALITION Page 14 of 82 EXHIBIT C 4 h QUARTER Due by January 3151 to afincknightaco.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 4' QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL V TOTAL Amount Received (+) Required V QTR 2"d QTR QTR 41s QTR Awarded Underspent LTAC LTAC LTAC LTAC by From Jefferson (-) of LTAC FUNDS FUNDS FUNDS FUNDS Jefferson funds SPENT SPENT SPENT SPENT County County 2. LTAC funds spent by your organization 4' QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation, i.e. invoices paid, receipts from payment,): 3. LTAC funds balance remaining 41 QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. PENINSULA TRAILS COALITION Page 15 of 82 RECEIVED 09/10/25 Page 1 of 67 2026 REQUEST FOR PROPOSAL PACKET LODGING TAX/TOURISM PROMOTION This packet is for the 2026 TOURISM PROMOTION SERVICE PROPOSALS to be funded by the Jefferson County Lodging Tax. Under Jefferson County guidelines, you must be a NON- PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County Lodging Tax. The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed proposals that include all of the requested information and documents, and that are submitted by the deadline: WEDNESDAY, SEPTEMBER 10, 2025 by 4:30 P.M. 2026 Proposal Guidelines: Tourism Promotion Activities The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from government agencies and non-profit organizations for tourism promotion to be provided during calendar year 2026 and paid for from the County's lodging tax fund. The Committee will make recommendations to the Jefferson County Commissioners within one month following the proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County Commissioners. • Proposals from government agencies or non-profit organizations are to be for tourism promotion during calendar year 2026. Please refer to Section 1 of this packet for examples of eligible tourism promotion activities for this funding round. • At the time of implementation, tourism related activities within proposals must comply with federal, state, and county laws and requirements, including county Public Health direction. NOTE: Jefferson County may not use public funds in any way that can be construed as a gift to an individual or organization. • Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by LTAC. • To be considered, a fully completed and signed digital application (digital signatures acceptable) must be received at afmcknig_htgco.jefferson.wa.us by the deadline listed above. • All applications must be submitted as a signal digital application in a one PDF file attached to an email. If you need assistance combining multiple documents into a single PDF document, please contact our office. • All documents filed with the County are public records, potentially eligible for release. Jefferson County is committed to the non-discriminatory treatment of all Persons in the employment and delivery of services and resources. 11Pag: PENINSULA TRAILS COALITION Page 16 of 82 RECEIVED 09/10/25 Page 2 of 67 2026 Proposal Checklist for Tourism Promotion Activities Organization Name: Peninsula Trails Coalition Enhancement of the Visitor Experience of the Olympic Event Name, if different: Discovery Trail Proposed Contract Amount: $ $91,000 501(c)(3) ® (6) ❑ WA UBI Number: 602 071 631 EIN Number: 91-1416511 Proposals should completely address the questions, and all requested supplemental information should be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: ® Signed and Dated Proposal Checklist for Tourism Promotion Activities. ® Declaration of capital expenditures and operations, if applicable (Attachment A). ® Proof of liability insurance (Attachment B) ® Section 1 - Itemized list of proposed services and estimated costs. ® Section 2 - Proposal Questions. ® Section 3 - Proposed 2026 promotion, facility, event or activity budget. ® Section 3 - 2025 organizational budget and year-to-date income and expense statement(s). ® Section 3 - List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. ® Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office, to Adiel McKnight @ afmcknight(a co.iefferson.wa.us by WEDNESDAY, SEPTEMBER 10, 2025 by 4:30 p.m. (Secure and approved file transfer links are acceptable to accommodate large file sizes if needed.) Documents submitted to the County are public records, potentially eligible for release. 21 Pag:- PENINSULA TRAILS COALITION Page 17 of 82 RECEIVED 09/10/25 Page 3 of 67 2026 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: WEDNESDAY, SEPTEMBER 10, 2025 AT 4:30 P.M. Electronically to Email Address: afmcknight(i ,co.iefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name: Peninsula Trails Coalition Organization Address: PO Box 1836, Port Angeles, WA 98362 Contact Name: Michele Canale Contact Address: PO Box 1836, Port Angeles, WA 98362 Day Phone: (919) 619-5268 Evening or Cell Phone: Same E-Mail Address: Vlichele.a.canale(a amail.com Enhancement of the Visitor Experience of the Olympic Facility/Event: (if applicable) Discovery Trail Total Lodging Tax Request: $91,000 Estimated 2026 org. operating $550,000 - Please note this is a rough estimate as the 2026 budget: Incl. Lodging Tax funds bud et has not been dru ted or approve 'et If asking for funds for a specific event, list other cash funding sources and dollar amounts budgeted for this project. Note: This section is only due for specific event and festival funding requests. Dollar Amount $ $ $ $ $ $ Total Project Revenue Budget: $ Did your organization receive Lodging Tax Funds from the County in 2025? ® Yes ❑ No 1 understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: � ?Maa- Date: 9/8/25 Print Name and Title: Rich James, Board President, Peninsula Trails Coalition 3 1 P a g e PENINSULA TRAILS COALITION Page 18 of 82 RECEIVED 09/10/25 Page 4 of 67 1. Itemized List of Proposed Tourism Promotion Services In the following space or on a separate sheet of paper, please specify each proposed tourism promotion, program, facility, event or activity, including quantities and costs (see examples at bottom of page). Item Budget Trail Ambassador program in Jefferson County — This includes funding for a Lead Ambassador, Field Ambassadors, supplies and equipment, and contractors to process the survey data and support the program. $10,000 Updating and Reprinting of Maps — With work this year extending the trail to Anderson Lake State Park, the following maps will be updated as needed and reprinted: Eastern Olympic Peninsula Cycling Map $4,000 East Region ODT Map $1,600 Jefferson Transit Map $700 Hall Baetz Viewpoint Phase 3 -- Thanks to 2025 LTAC funding from Jefferson County, a lot of work was accomplished in 2025. In 2026, we need funding for roofing (a final metal layer to be installed). $7,000 Pyro Nano Eco-counters — These mobile eco-counters can be moved throughout the trail and have been very useful in Clallam County. In 2025, we will purchase a pack of 3 eco-counters for use in Jefferson County. $4,000 Sanicans - We cover the cost of 5 ADA-compliant sanicans. Sanicans are a critical tourism -related facility throughout the trail system. This is a public health and safety dimension of the experience, and a distinct need of the ODT. $15,600 maintenance and improvements Purchase of equipment, including weed whackers $2,500 Rental of maintenance equipment, and rental of storage space for equipment $3,600 Supplementing Jefferson Public Works maintenance of the trail, mainly including resurfacing of the trail in two sections (each will cost around $21,000) $42,000 Total 41Pag, $91,000 PENINSULA TRAILS COALITION Page 19 of 82 RECEIVED 09/10/25 Page 5 of 67 2. Proposal Questions 1. Tell us about your promotion, program, facility, event or activity and why you think it will increase tourists traveling to and staying in Jefferson County. Include a general description of the promotion, program, facility, event or activity including its purpose, history, etc. The Trail Ambassador Program: Since 2023, Trail Ambassadors have greeted thousands of visitors. Trail Ambassadors function as a mobile visitor center, enhancing the overall experience for those trail users encountered, as well as identifying trail conditions warranting our attention and giving us additional capability to provide a PTC presence at events. Trail Ambassadors distribute a diverse range of maps that go beyond recreation information by including a wealth of helpful resources for tourists with links to lodging, dining and shopping options. Maps: The Peninsula Trails Coalition takes pride in producing and offering a diverse range of maps to ensure visitors can discover and use the Larry Scott and Olympic Discovery Trail with confidence and safety. While it is undeniable that electronic apps have simplified navigation (though maybe only for certain demographics), a valuable lesson we have learned from our Ambassador Program is the enduring popularity of paper maps, especially for visitors from out of the area. Many of the maps we distribute will need to be updated to factor in the expansion of the trail where it connects to Anderson Lake State Park. We also distribute so many maps that they have to be printed every year or so, and in 2026, we need to update and print the Eastern Olympic Peninsula Cycling Map, the East Region ODT Map, and the Jefferson Transit Map. Eco-Counters: Additionally, we request funding to purchase three mobile Eco-Counters that can be moved to various locations to have a better sense of trail usage in areas without any permanent Eco-Counters in Jefferson County at this time. A permanent eco-counter will be placed near Four Corners Road. The increased knowledge of usage based on the Eco-Counters data will ensure a variety of trail -related capabilities and amenities are calibrated to actual trail usage —both in numbers of users and location of users. With this data, we might choose to have sanicans serviced more frequently or install picnic tables or benches. Hall Baetz Viewpoint: The Hall Baetz Viewpoint, located at the junction of Highway 20 and 101 and overlooking Discovery Bay offers a primary engagement point for tourists visiting East Jefferson County. This new scenic viewpoint will increase tourism by capitalizing on the visual appeal, diversifying tourism offerings, enhancing the infrastructure associated with the ODT, and can be enjoyed year-round, making it a valuable tourism asset for Jefferson County. In 2026, we plan to install a 3rd layer of metal roofing on the log structure, and are requesting $7,000 to do SO. Sanicans: We request funding to cover the cost of all five ADA-compliant sanicans along the ODT in the County, which inherently contribute to a positive visitor experience. Trail maintenance: Trail maintenance and resurfacing as needed is critical to a positive visitor experience. This grant request includes funding for the purchase of equipment, as well as the brental of equipment and storage space for equipment. Additionally, Jefferson County Public Works is aware of two areas of the trail needing resurfacing. The enclosed letter of support from Jefferson County Public Works Director Eric Kuzma provides further details. 5 1 P a g e PENINSULA TRAILS COALITION Page 20 of 82 RECEIVED 09/10/25 Page 6 of 67 2. If this is a continuing or reoccurring promotion, program, facility or event, describe your organization's prior activities. If applicable, how is it different than in the past? The Trail Ambassador Program: This program was initiated in 2023. Every year, we implement improvements. In 2024, using iPads increased the efficiency of input of survey data. In 2025 we hired more ambassadors than in past years. At this time, no changes are planned for 2026. Maps: This grant request includes the cost of updating and printing three of our maps, updates that are necessary due to the exciting expansion of the trail to connect with Anderson Lake State Park. As this grant is being written, the trail is being extended 3.5 miles to connect all the way through Anderson Lake State Park to Anderson Lake Road from the Port of Port Townsend. This is being done in partnership with Jefferson County and Washington State Parks. Eco-Counters: Last year was the first year we employed the use of pyro nano eco-counters in Clallam County, and we hope to employ them in Jefferson County this year. They are mobile and perfect for counting users in natural environments, and are super discreet, waterproof, durable, and easy to install. These will be useful to assess use along portions of the trail where a permanent eco-counter is not in place, which will likely include Anderson Lake State Park, Discovery Bay, and the Port of Port Townsend. Hall Baetz Viewpoint: Work on this viewpoint was funded by LTAC in 2025. That includes some revegetation of the site, fencing, safety features, and signage. Next year, a final layer of metal roofing will be attached to the layers of roofing being installed this year. This viewpoint is the first of its kind along the ODT. The Peninsula Trails Coalition has been spearheadingthe development of this trail -oriented facility the Hall Baetz Viewpoint because the viewpoint will become a key locus for two trails currently under development- 1) the Hood Canal Bridge to Olympic Discovery Trail connector and 2) the Olympic Discovery Trail (and co - located Pacific Northwest National Scenic Trail) section from Four Corners through Eaglemount to Discovery Bay which will move trail users off Highway 20. The Viewpoint will consist of a rustic log shelter building, parking for 8-10 cars, a bathroom facility, and water & electrical service. Sanicans: Sanicans have historically been provided by Jefferson County, but PTC took on this responsibility in 2025, installed sanicans at 2 new locations, and now all are ADA-compliant. No new sanican locations are planned for 2026, and we plan to continue to cover the cost of all 5 sanicans, hopefully with the assistance of LTAC. Sanicans are located at the Port of Port Townsend Trailhead, Trailhead Park in Cape George, the Milo Curry Trailhead, the South Discovery Bay trail segment, and along Old Gardiner Road at Contractors Creek in Gardiner. Trail maintenance: We know that use of the trail increases every year, and so do maintenance costs. This year, there's a need for resurfacing 2 portions of the trail, and Jefferson County Public Works has graciously agreed to do the work if we can secure funding. The enclosed letter of support from Jefferson County Public Works Director Eric Kuzma provides further details. Additionally, there are increased costs of equipment and storage of equipment, which have been factored into this grant request. 61 'age. PENINSULA TRAILS COALITION Page 21 of 82 RECEIVED 09/10/25 Page 7 of 67 3. How does your promotion, program, facility or event support one of the Highest Priorities or Additional Considerations listed below under "Other Criteria" (see page 9)? Every request in this grant proposal enhances the visitor experience of the ODT, which is already one of the destinations that draws people to Jefferson County. Since PTC's inception 37 years ago, we have helped with the development of this destination. Approximately 90 to 92 miles of the 135-mile Olympic Discovery Trail (ODT) have been constructed as a designated multi -use path, with the remainder of the route being on public roads. This is not including the approximately 3.5 miles being added to the trail this year so it connects with Anderson Lake State Park. The ODT, including the Larry Scott segment, creates an outdoor recreation and active transportation backbone for the North Olympic Peninsula attracting day users who shop and dine locally, running and biking event participants who bring along family/friends who shop, dine and stay overnight in campgrounds and other lodging, and long distance travelers who use the entire 135-mile route of the trail, visit county and state parks, the Olympic NP, shop, dine, and stay multiple nights. The ODT is often the primary reason people visit the area. The ODT can be used year-round, and is used by walkers, runners, ADA wheeled users, bikers and e-bikers. They are also popular as an outdoor recreational facility for organized walks, runs and bike rides, and provides the infrastructure for event promoters to develop trail -based events. Trail -based events are year-round. With the new expanded infrastructure to Anderson Lake State Park, there will likely be more. 4. Describe how you intend to market/promote your promotion, program, facility, event or activity to potential tourists who reside outside Jefferson County or traveling more than 50 miles. a. If an event, the date of the event: N/A b. The timeline for the tourism promotion activity you are proposing (e.g. May through July, 226). Year-round c. Target Audience Visitors from 50+ miles away d. Promotion methods you intend to use to reach the target audience. Social media, trails magazines, and trail stories on social media. Social media engagement has played a pivotal role in our efforts to attract potential visitors and engage with repeat visitors. We continue to collaborate with social marketing media professionals, which has resulted in a broadening of our reach. 7 1 P a g e PENINSULA TRAILS COALITION Page 22 of 82 RECEIVED 09/10/25 Page 8 of 67 e. Describe how you will promote overnight stays at Jefferson County lodging establishments. Working with visitorcenters, businesses and lodging close to trail to promote trail, social media stories emphasizing multi -day itineraries. Additionally, Trail Ambassadors distribute a diverse range of maps that go beyond recreation information by including QR codes which direct visitors to a wealth of helpful online resources for tourists with links to lodging, as well as dining and shopping options across the County. f. If you intend to collaborate with another agency or non-profit to provide these services, please state the name of the organization and describe the nature of the collaboration: We are collaborating with Jefferson County Public Works on the proposed resurfacing projects. There are two segments of the ODT that need resurfacing, 0.80 miles between Thomas Street and SR 20, and 0.85 miles between SR 20 and Nelsons Landing Road. The labor, equipment and material for Jefferson County Public Works to complete each project is estimated to be $21,000. 5. How will you measure the effectiveness of your promotion, program, facility, event or activity? Throughout the Larry Scott Trail and the Olympic Discovery Trail, specific effectiveness will be measured by periodic in -person site presence through the Trail Ambassador program, and use of permanent and mobile trail counters (Eco-Counters). In 2024, 170,000 people used sections of the ODT in Jefferson County. This number is based on Eco-counter data and the Trail Ambassador Program. Also based on the same methods, we estimate that about 26% of trail users come from greater than 50 miles away. The Hall Baetz Viewpoint is uniquely situated to provide public access amenities in an important highway and trail interchange where they are currently notably lacking. The Viewpoint offers visitors an attractive and scenic place to stop, take in the views, and be offered suggestions for things to do and explore in the County. The Viewpoint is guaranteed to enhance the visitor experience in Jefferson County. The Olympic Discovery Trail, including the Larry Scott Trail, has increased in popularity over time, so trail enhancements are also guaranteed to enhance visitor experience in Jefferson County. The Olympic Discovery Trail is often the primary reason people visit the area. a. Also, describe how you will document and report to the County the economic impact from your promotion, program, facility, event or activity. (State law requires the County to report annually to the State Department of Community Development and Economic Trade about the number of lodging stays and economic benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.) 8 1 P a g e PENINSULA TRAILS COALITION Page 23 of 82 RECEIVED 09/10/25 Page 9 of 67 Trail Ambassador data and Eco-Counter data will be used to measure economic impact for the Larry Scott Trail and the Olympic Discovery Trail. 6. What economic impact can we expect in Jefferson County from your proposed promotion, program, facility, event or activity? a. Actual or estimated number of tourists at your event/facility last year (2025): In 2024, 170,000 people used sections of the ODT in Jefferson County. This number is based on Eco-counter data and the Trail Ambassador Program. Also based on the same methods, we estimate that about 26% of trail users come from more than 50 miles away. b. Estimated number of tourists who will attend your event/facility this year (2026): It will likely increase. 2025 Trail Ambassador data has not been processed yet, but will be available in early 2026. c. Projected economic impact in Jefferson County from your event/facility (e.g. number of tourists who will stay overnight in Jefferson County -based lodging establishments; economic impact for Jefferson County restaurants, community facilities, amenities, events, and businesses). We estimate that there were at least 22,372 paid lodging nights in 2024. This year's data is still being collected, using funding from the City of Port Townsend LTAC awarded in 2025, but it's likely to be at least 23,000 in 2026. A recent study of the potential economic impact of the Washington State portion of the cross- country Great American Rail Trail estimated that the 554 miles of trail in the State will generate $24.9 Million in annual spending. That's approximately $45,000 per mile of trail (source: americanrail-trail . For the Larry Scott Trail segment, a similar estimate would yield $420,000 annually. 7. Describe your organization's area of expertise. Do you provide a unique service? The Peninsula Trails Coalition is a 37-year-old volunteer, nonprofit organization that collaborates and coordinates with 14 city, county, and tribal entities to develop, maintain, and advocate for the Olympic Discovery Trail as a world -class, multi -use pathway connecting communities across the North Olympic Peninsula. The trail provides recreation and active transportation access for a diverse spectrum of users and serves as a catalyst for rural economic development. In addition to connecting communities on the North Olympic Peninsula, the Olympic Discovery Trail is a nationwide asset, serving as the western terminus of the 3,700-mile Great American Rail Trail, the Pacific Northwest National Scenic Trail, the Sound to Olympics 91 '1g_ PENINSULA TRAILS COALITION Page 24 of 82 RECEIVED 09/10/25 Page 10 of 67 Trail, and the Puget Sound to Pacific Trail. Trail traffic counters and in -person trail user surveys document annual usage at more than 300,000 users. The Peninsula Trails Coalition is also a regional leader and collaborator in multiple projects that create and complete an emerging and comprehensive trail network beyond the Olympic Peninsula. For example, the PTC is working with the North Kitsap Trails Association and the Bainbridge Island Parks and Trails Foundation under a collaborative called Puget Sound to Pacific (PS2P) to secure funding to complete 200 miles of non -motorized, multi -use trail connecting Puget Sound on Bainbridge Island to the Pacific Coast at the Quileute tribal reservation in La Push, WA. The 14 jurisdictions encompassed within the PS2P project were recently awarded a $16.3 million federal RAISE grant authored by the PS2P Collaborative to plan and design 34 active transportation components addressing approximately 100 miles in trail gaps within those 14 jurisdictions. 3. Background Information about Your Organization Attach the following items to your proposal in the order listed: (Note: To be considered by the Committee, all of the listed information must be included with your proposal.) Attachments: • Projected 2026 promotion, program, facility, event or activity budget including income and expenses. (Please note: if an LTAC award is granted at a different than requested, you will be asked to submit a revised budget prior to contract approval.) • 2025 Budget and Actual income and expenses year to date statement(s) (for example, Profit & Loss and Balance Sheets). • List of names and addresses of the organization's Board of Directors as of the date the proposal is filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the event (either volunteer or paid), list that individual's name, address and phone number. • If you desire, you may provide samples of promotional and/or design materials such as brochures, artist renderings, graphics, etc. (recommended I A 0 samples.) Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals by checking the Washington Secretary of State's on-line corporation records. PENINSULA TRAILS COALITION Page 25 of 82 RECEIVED 09/10/25 Page 11 of 67 2026 LTAC Opportunity Information 1. Jefferson County's Proposal Process - The Jefferson County LTAC solicits service proposals each year. The proposal form is attached, posted on the County's website, www.cojefferson.wa.us and may also be requested by calling the Jefferson County Commissioner's Office at the Courthouse, (360) 385-9102. This year, the Committee will review proposals on September 30, 2025 from 10:30 a.m. to 4:30 p.m. Applicants are asked to attend the September 30, 2025 meeting beginning at 10:30 a.m. The County will provide meeting information for all complete applications. At that meeting, each proposing agency will answer questions from the Committee regarding their proposal. The Lodging Tax Advisory Committee will make a recommendation to the Board of County Commissioners regarding which proposals to fund, and at what funding levels within available revenues. The review of the LTAC recommendations and final decision about how to use the lodging tax monies is made by the County Commissioners. Each agency will be notified of the status of their proposal. Contracts are prepared by the County and sent to agencies. 2. Available Funding for 2026 Organizations submitting proposals should be aware that a total of approximately $900,000 in lodging tax awards will be available for allocation to eligible tourism promotion activities through this RFP. This amount also includes $5,280 in staffadministrative costs to manage the grants and to process invoices, and $10,000 contingency fund for Olympic Peninsula Gateway Visitor Center. County Ordinance 09-1207-98 provides for distribution of Lodging Tax as follows: The lodging tax funds are to be used for targeted and/or regional promotion, the operation and maintenance of organizations operating tourist related facilities and their costs for local promotional activities. Not more than 25% for the development of tourism related facilities. 3. Definitions By state law, lodging tax funds may only be used for tourism promotion and the acquisition and/or operation, including maintenance, of tourism -related facilities. The following definitions are copied verbatim from RCW 67.28.080. Note: State law changed in 2007 to include "operation" of tourism events in the definition of "tourism promotion." "Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. 11 1 age PENINSULA TRAILS COALITION Page 26 of 82 RECEIVED 09/10/25 Page 12 of 67 "Tourist" means a person who travels from a place of residence to a different town, city, county, state, or country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture. "Tourism promotion" means activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of special events and festivals designed to attract tourists. "Tourism -related means real or tangible personal property with a usable life of three or more facility" years, or constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section 501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization, destination marketing organization, main street organization, lodging association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate tourist activities. 4. Proposal Evaluation Criteria Jefferson County Policy Statement for Use of the Lodging Tax Jefferson County's Lodging Tax Fund will be the primary source of county funding for activities, operations, and expenditures designed to increase tourism. The County does not make any multi- year commitments with Lodging Tax funds. However, service providers are not limited or prohibited from making repeat annual requests of the same nature. The County intends to maintain a reserve in the Fund, and will assess on an annual basis how much of the Fund to appropriate in a given year. The Jefferson County Commissioners have created a Lodging Tax Advisory Committee to conduct an annual process to solicit and recommend Lodging Tax funded services for the County Commissioners consideration. Jefferson County will only consider proposals for use of the Lodging Tax from public and non-profit agencies. The Fund will ONLY be used for the following purposes: 1. The promotion of emerging or on -going tourism events, facilities, and activities by government or non-profit agencies so as to attract and draw tourists to unincorporated Jefferson County from outside Jefferson County. 2. Operation of a tourism promotion agency (such as a visitor and convention bureau); 3. The marketing of special events and festivals designed to attract tourists to unincorporated Jefferson County from outside Jefferson County. 121 'age PENINSULA TRAILS COALITION Page 27 of 82 RECEIVED 09/10/25 Page 13 of 67 4. Capital and/or operating costs for tourism facilities owned by a public entity or a non-profit organization as defined in State law RCW 67.28.080.1(7) — Tourism Related Facility. 5. Administrative costs to support tourism events, facilities and activities. Other Criteria HIGHEST PRIORITIES will be given to tourism activities that reflect those defined by the Jefferson County Board of County Commissioners per the memo "BoCC priorities for 2025 LTAC RFP" dated October 14, 2024: 1. Destination development, such as supporting a Public Facilities District to build a pool, public campground improvements, and developing the Gateway VIC are examples of the allowed use listed in RCW 67.28.1816 and represent our county's top priority after an extended period of de-emphasizing this type of investment. 2. "The marketing and operations of special events and festivals designed to attract tourists," as listed in the RCW is our second priority, continuing years of investment in event marketing. 3. Destination marketing, often called "Tourism Marketing" is our lowest priority for 2025 Lodging tax funding. ADDITIONAL CONSIDERATIONS: ■ Promote Jefferson County and/or events, activities, and places in the County to potential tourists from outside Jefferson County. ■ Have demonstrated potential or high potential from the Committee's perspective to result in overnight stays by tourists in lodging establishments within the unincorporated areas Jefferson County. ■ Have demonstrated potential or high potential from the Committee's perspective to result in documented economic benefit to Jefferson County. ■ Have a demonstrated history of success in Jefferson County, or are proposed by a group with a demonstrated history or high potential of success with similar activities. ■ Minimize duplication of services where appropriate and encourage cooperative marketing and/or includes an element of cooperation or partnership. ■ Provide, maintain, operate, or enhance County -owned tourism facilities or infrastructure. 13 1 PENINSULA TRAILS COALITION Page 28 of 82 RECEIVED 09/10/25 Page 14 of 67 • On or before April 30, 2026 (Ql); July 31, 2026 (Q2); October 31, 2026 (Q3); and January 31, 2027 (Q4), provide to the COUNTY: • A quarterly report of the use, services, programs and activities of organization for the quarter under this Agreement; • A quarterly financial statement detailing revenues, expenses and cash balances for the quarter; and for the final quarter report, the financial statement shall also include a detailed year to date financial statement . 1. Upon execution of this agreement, provide to the COUNTY: • A billing invoice requesting payment of Hotel -Motel Funding. 2. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State representatives to audit those records. 3. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County Hotel/Motel Fund. Any monies under -expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31, 2027. 4. By February 28a' of each year provide the following information by reference for the previous year. a. Each festival, event, or tourism facility owned and/or operated by organization. b. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not) by organization on each festival, event or tourism facility. c. Estimated number of tourists served at each festival, event or tourism facility. d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. Scheduled Site Visits may be conducted as part of the evaluation process at the Committee's discretion. 14 1 PENINSULA TRAILS COALITION Page 29 of 82 RECEIVED 09/10/25 Page 15 of 67 LODGING TAX ADVISORY COMMITTEE REVIEW CONSIDERATIONS In developing its recommendations, the Committee considers: ■ The estimated amount of lodging tax receipts for the coming year provided by the County Administrator's Office. ■ Operational adaptations or pivots that ensure future organizational success of tourism related activities and promotion. ■ Thoroughness and completeness of the proposal. ■ The relationship of proposed services to the areas of high priority identified by the Committee. ■ Percent of the proposal request to the event/facility promotions budget and overall revenues. ■ Percent of increase over prior year Jefferson County Lodging Tax funded proposal if any. ■ Projected economic impact within the unincorporated Jefferson County, in particular projected overnight stays to be generated in lodging establishments in the unincorporated areas of Jefferson County. ■ Requirements in State law for use of the tax, and the definitions in State RCW 67.28.080 for "tourism," "tourist," "tourism promotion," and "tourism -related facility." ■ The applicant's history of promotion success, reporting history and financial stability. ■ Committee member general knowledge of the community and tourism -related activities. NOT CONSIDERED are requests for: ■ Services to be provided beyond calendar year 2026. ■ Proposals from for -profit businesses (however, a government or nonprofit agency contracting with the County may itself contract with for -profit businesses as third -party vendors). ■ Promotional activities that reach a target audience solely traveling from less than a 50-m ile radius. NOTE: 1. On February 2, 2006, the State of Washington Attorney General's Office issued Opinion #AGO 2006 #4, which clarifies that a municipality may NOT provide advance payment to private organizations for tourism promotion. Payment must occur after the services have been performed and documentation in keeping with the contract is submitted to the County. 2. The County may not pay for donated or volunteer services or pay more than the actual cost incurred by the contracting agency to provide the service. 15 1 age PENINSULA TRAILS COALITION Page 30 of 82 RECEIVED 09/10/25 Page 16 of 67 5. Background Information Jefferson County's Lodging Tax The Lodging Tax is an excise (sales) tax authorized by State law in RCW 67.28, Public Stadium, Convention, Arts and Tourism Facilities. In 1998, the State Legislature amended Chapter 67.28 of the Revised Code of Washington (RCW) to allow local governments to assess an additional 2%tax on lodging for tourism promotion and/or tourism -related facilities (sometimes referred to as "the new 2%"). In April 1999, the County Commission, by Ordinance, increased the County's Lodging Tax from a 2% to a 4% tax as allowed by RCW 67.28. Jefferson County's Lodging Tax Advisory Committee Per RCW 67.28.1817, the State requires that local governments collecting the Lodging Tax establish a Lodging Tax Advisory Committee consisting of at least five (5) members: The Chair — a member of the County Commission or their designee 2 members — representing the lodging industry 2 members — representing activities authorized to be funded by said tax The Committee's role is advisory in nature, with the Committee's purpose being to advise the County Commissioners. The Committee must select the candidates from amongst the applicants applying for use of revenues and provide a list of such candidates and recommended amounts of funding to the County Commissioners for final determination. In 1998, the Jefferson County Commissioners created such a Committee, and asked the Committee to establish an annual process to solicit and review proposals for tourism services eligible for lodging tax funding. Committee members are appointed by the County Commissioners as part of the County's regular advisory committee appointment process. For additional information, contact: County Administrator's Office Jefferson County Courthouse 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Ph: 360-385-9102 e-mail: afmckniAtAco jefferson.wams 912011162 16 1 age PENINSULA TRAILS COALITION Page 31 of 82 RECEIVED 09/10/25 Page 17 of 67 ATTACHMENT A Declaration of Capital Expenditures and Operations 1. The total amount of my request for LTAC funding is: $91,000 2.Of the total listed in Paragraph 1, above: a. The amount requested for capital expenditures is: $19,800 b. The requested capital expenditures are for: Update and reprinting of 3 maps, a final layer of metal roofing for Hall Baetz Viewpoint, mobile eco-counters, and weed whackers. 3.Of the total amount listed in Paragraph 1, above: a. The total amount requested for operations is: $71,200 b. The requested operations expenditures are for: Our Trail Ambassador program, including processing of the survey data, as well as covering the cost of 5 sanicans, rental of maintenance equipment and storage space for equipment, and supplementing the Jefferson County Public Works maintenance of the trail. I declare under penalty of perjury under the law of Washington that the foregoing representation about the capital expenditures and operations is true and correct. Signed on this 8 day of September (date) (month) (year) at Port Angeles, WA 98362 (city or other location, and state or country) Rich James, President (Printed Name) (Signature) 17 1 PENINSULA TRAILS COALITION Page 32 of 82 ATTACHMENT B Insurance Certificate Enclosed 181 Page RECEIVED 09/10/25 Page 18 of 67 PENINSULA TRAILS COALITION Page 33 of 82 RECEIVED 09/10/25 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT BELOW. THIS CERTIFICATE OF COVERAGE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: IF THE CERTIFICATE HOLDER IS AN ADDITIONAL COVERED PARTY, THE COVERAGE AGREEMENT MUST BE ENDORSED. IF SUBROGATION IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE COVERAGE AGREEMENT, CERTAIN COVERAGE MAY REQUIRE AN ENDORSEMENT. A J IAI CMCNI UN I MR) LtK I Ir IUA It UUtO NU I UUNrtK KIUN I I IMt PROGRAM• • Clear Risk Solutions 159 Basin Street SW PMB #206 Ephrata, WA 98823 COVERED PARTY Peninsula Trails Coalition PO Box 1836 Port Angeles, WA 98362 • THIS IS TO CERTIFY THAT THE COVFRAGFS I ISTF:n RFI OVV HAVF RFFN GENERAL LIABILITY: NPIP / Munich Re. et al. AUTOMOBILE LIABILITY NPIP / Munich Re. at al. PROPERTY NPIP / Munich Re. at al. CRIME NPIP / Munich Re. et al. WRONGFUL ACT LIABILITY NPIP / Munich Re. et al. MISCELLANEOUS NPIP / Munich Re. et al. PROFESSIONAL LIABILITY RFn MFMRFP NAmPn AROVF POP THE (n\/FPAC:F PFPi C)n INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH COVERAGE AGREEMENT. LIMITS SHOWN BELOW MAY HAVE BEEN REDUCED BY PAID CLAIMS LINE OF •VERAGE COVERAGE NUMBER EFF DATE EXIP DATE DESCRIPTION GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY NPIP262661239 6/1/2025 6/1/2026 PER OCCURRENCE $2,000,000 (OCCURRENCE FORM) INCLUDES STOP GAP - EMPLOYERS LIABILITY PER MEMBER AGGREGATE $4,000,000 PRODUCT-COMP/OP $2,000,000 MEMBER DEDUCTIBLE: $0 PERSONAL & ADV. INJURY $2,000,000 (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $50,000,000 AUTOMOBILE COMMERCIAL AUTOMOBILE LIAB. NPIP262661239 6/1/2025 6/1/2026 COMBINED SINGLE LIMIT $2,000,000 (ANY AUTO) (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE PROPERTY COMMERCIAL PROPERTY NPIP252661239 6/1/2025 6l1/2026 ALL RISK PER OCC EXCL EQ & $100,000,000 FL EARTHQUAKE PER OCC Excluded EQ AND FLOOD COVERAGE MAY BE EXCLUDED FOR INDIVIDUAL LOCATIONS FLOOD PER OCC $1,000,000 (PROPERTY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE I COMMERCIAL CRIME NPIP262661239 6/1/2025 6/1/2026 PER OCCURRENCE $1,000,000 INCLUDES EMPLOYEE THEFT/DISHONESTY & ERISA COVERAGE PER MEMBER AGGREGATE $1,000,000 MEMBER DEDUCTIBLE: $1,000 (CRIME IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $5,000,000 WRONGFUL• I D: • WRONGFUL ACT LIABILTIY NPIP252661239 6/1/2025 6/1/2026 PER CLAIM $2,000,000 (CLAIMS MADE) MEMBER DEDUCTIBLE: $1,000 PER MEMBER AGGREGATE $2,000,000 (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000 MISCELLANEOUS• • MISC. PROFESSIONAL LIABILITY NPIP252661239 6/1/2025 6/1/2026 PER CLAIM $2,000,000 (CLAIMS MADE) PER MEMBER AGGREGATE $2,000,000 MEMBER DEDUCTIBLE: $1,000 (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000 CANCELLATION NOTICE: SHOULD ANY OF THE ABOVE -DESCRIBED COVERAGES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE NPIP COVERAGE AGREEMENT PROVISIONS. PENINSULA TRAILS COALITION Page 34 of 82 Non Profit Insurance Program 2025-2026 Page 1 RECEIVED 09/10/25 Page 20 of 67 Issue Date 5122/2025 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / SPECIAL ITEMS Evidence of Coverage. Cert #:0000044667 CERTIFICATE HOLDER AUTHORIZED Lodging Tax Advisory Committee Jefferson County �%G�/1�� Gy�/���+�+✓Aii C1 PO Box 1220 1/ Port Townsend, WA 98368 No�bNgjgISL')kt1"Xg F6Wrjl8r?025-2026 Page 35 ofF?�qge 2 RECEIVED 09/10/25 Page 21 of 67 PENINSULA TRAILS COALITION Proposed 2026 promotion, facility, event or activity budget Peninsula Trails Coalition Item Expense Income* Trail Ambassador program in Jefferson County — This includes funding for a Lead Ambassador, Field Ambassadors, supplies and equipment, and contractors to process the survey data and support the program. $10,000 N/A Updating and Reprinting of Maps —With work this year extending the trail to Anderson Lake State Park, the following maps will be updated as needed and reprinted: Eastern Olympic Peninsula Cycling Map $4,000 $200 East Region ODT Map $1,600 $100 Jefferson Transit Map $700 N/A Hall Baetz Viewpoint Phase 3 — Thanks to 2025 LTAC funding from Jefferson County, a lot of work was accomplished in 2025. In 2026, we need funding for roofing (a final metal layer to be installed). $7,000 N/A Pyro Nano Eco-counters — These mobile eco-counters can be moved throughout the trail and have been very useful in Clallam County. In 2025, we will purchase a pack of 3 eco-counters for use in Jefferson County. $4,000 N/A Sanicans - We cover the cost of 5 ADA-compliant sanicans. Sanicans are a critical tourism -related facility throughout the trail system. This is a public health and safety dimension of the experience, and a distinct need of the ODT. $15,600 N/A Trail maintenance and improvements Purchase of equipment, including weed whackers $2,500 N/A Rental of maintenance equipment, and rental of storage space for equipment $3,600 N/A Supplementing Jefferson Public Works maintenance of the trail. There are two segments of the ODT that need resurfacing, 0.80 miles between Thomas Street and SR 20, and 0.85 miles between SR 20 and Nelsons Landing Road. The labor, equipment and material for Jefferson County Public Works to complete each project is estimated to be $21,000. $42,000 N/A Total $91,000 $100 *There is no income associated with a majority of these items, though the PTC does generate income through other activity not within the scope of this grant. We do accept donations for map packages that include the East Region ODT Map and all cycling maps. PENINSULA TRAILS COALITION Page 36 of 82 PENINSULA TRAILS COALITION 2025 2025 BUDGET INCOME. CONTRIBUTIONS INCOME RESTRICTED CONTRIBUTIONS 3,000 UNRESTRICTED 87000 SUPPORTING EVENTS 18,000 YEAR-END APPEAL 3.5W DIRECT -MAIL APPEAL 50,000 BEQUESTS 23,000 ODT-EAGLEMOUNT FUND 2,5W GIVING BIGITUESDAY 5,500 CAR DONATIONS 1,000 MAP DONATIONS 6.000 MAINTENANCE APPEAL 5,000 TOTAL CONTRIBUTIONS INCOME $204 500 INTERESTIDIVIDEND INCOME 13,000 MEMBERSHIP DUES 14.000 GRANTS 115,900 PROGRAMS 6,000 BIKE TUNE-UP EVENT 7,000 SALES NET 800 TOUR DE LAVENDER 50 000 SPONSORSHIPS 10 000 MISCELLANEOUS INCOME 1 000 TOTAL INCOME 422 200 EXPENSE ADMINISTRATION OFFICE 3,000 OFFICE SUPPLIES 1 500 LICENSES AND PERMITS 400 RENTALS -SITE 8 P 0 BOX 5.000 WEBSITE 1.000 CREDIT CARD PROCESSOR FEES 2,500 DUES AND SUBSCRIPTIONS 4.500 INVESTMENT MANAGEMENT EXP 8,000 AWARDS 8 RECOGNITION 200 CPA TAX RET . REVIEWAUDIT 650 TAXES -SALES 100 LIABILITY INSURANCE 7,000 POSTAGE AND DELIVERY 3.500 PRINTING 500 STRATEGIC PLAN 0 MISCELLANEOUS 1.000 -------------- TOTAL ADMINISTRATION EXPENSE 38.850 CONTRACT SERVICESILABOR DEVELOPMENT DIRECTOR 90 000 RELATIONSHIP MGR 84 000 EXECUTIVE DIR TRAIL MTCE MGR 40 000 LEMOLO CONSULTING 10.500 PS2P EXPENSES 10,000 TOTAL CONTRACT SEhVICESMBOR 234,500 OTHER EXPENSES BIKE TUNE-UP EVENT 550 PROGRAM EXPENSE 300 PROMOTION 8 BROCHURES 5,000 NEWSPAPER ADS 2.000 TRAIL AMBASSADOR PROGRAM 10.000 DIRECT MAIL COSTS 22,000 VOLUNTEER RECEPT16N 1.000 ANNUAL MEETING 200 SUPPLIES 300 MAPS 7.750 TOTAL OTHER EXPENSES 49,100 TRAIL EXPENDITURES MAINTENANCE VEHICLE 3,000 FLAGGER TRAINING 85 VOLUNTEER VESTS 1.000 TRAIL CONSTRUCT INCL MATL GAE 35,000 HBV 20.000 EQUIPMENT 8.650 SANIKAN RENTALS 15,000 SUPPLIES. 1,000 SIGNAGE 8,500 WORK PARTY FOODBEVERAGES 4.000 ECO-COUNTERS 13,500 TOTAL TRAIL EXPENDITURES 109.736 TOTAL EXPENSES 432,185 NET INCOME (DEFICIT) ($9,985) RECEIVED 09/10/25 Page 22 of 67 PENINSULA TRAILS COALITION Page 37 of 82 RECEIVED 09/10/25 Statement of Activity Page 23 of 67 PENINSULA TRAILS COALITION July 2025 DISTRIBUTION ACCOUNT TOTAL JUL 1 - JUL 31 2025 JAN 1 - JUL 31 2025 (YTD) JAN 1 - JUL 31 2024 (PY YTD) Income CONTRIBUTIONS INCOME 0 0 C MAP DONATIONS 1,070.00 4,940.00 4,300.2E UNRESTRICTED 3,944.42 123,610.13 31,935.0E CARS PROGRAM REVENUE 2,574.66 DIRECT MAIL CAMPAIGN 40,953.55 12,312.94 GIVING BIG/TUESDAY 30.00 ODT-EAGLEMOUNT FUND 835.00 RESTRICTED 0 0 $11,350.00 MEMORIAL DONATION 685.00 Total for RESTRICTED 0 0 $12,035.00 Supporting Events 12,807.10 YEAR-END APPEAL 15.00 505.00 Total for CONTRIBUTIONS INCOME $5,014.42 $169,518.68 $77,335.03 EVENT INCOME 0 0 0 TDL ADDL DONATIONS 650.00 1,831.00 TDL EVENT 24,165.00 71,087.00 75,156.56 TDL MERCHANDISE SALES 5,133.00 9,768.00 TRAVEL PROGRAM INCOME 0 0 0 SEQUIM 2,791.00 3,429.00 PORT ANGELES 2,221.00 Total for TRAVEL PROGRAM INCOME 0 $5,012.00 $3,429.00 Total for EVENT INCOME $29,948.00 $87,698.00 $78,585.56 GAIN (LOSS) ON INVESTMENTS 6.02 37.84 12,202.68 INVESTMENT INCOME 0 0 0 DIVIDEND INCOME 9,604.40 9,604.40 6,781.25 INTEREST INCOME 10.40 10.40 183.03 Total for INVESTMENT INCOME $9,614.80 $9,614.80 $6,964.28 MEMBERSHIP DUES 105.00 2,015.00 6,795.00 BICYCLE TUNE-UP EVENT 7,281.00 6,960.00 GRANTS 21,776.67 73,694.26 MISCELLANEOUS INCOME 278.84 750.00 Sales 936.26 17.00 SALES -MERCHANDISE 130.00 662.00 SPONSORSHIPS 14,536.50 250.00 Total for Income $44,688.24 $313,823.59 $264,215.81 PENINSULA TRAILS COALITION Page 38 of 82 RECEIVED 09/10/25 Statement of Activity Page 24 of 67 PENINSULA TRAILS COALITION July 2025 DISTRIBUTION ACCOUNT TOTAL JUL 1 - JUL 31 2025 JAN 1 - JUL 31 2025 (YTD) JAN 1 - JUL 31 2024 (PY YTD) Cost of Goods Sold Cost of Goods Sold 0 0 $242.07 Cost of MAPS SOLD 3.434.80 Total for Cost of Goods Sold 0 $3,434.80 $242.07 Total for Cost of Goods Sold 0 $3,434.80 $242.07 Gross Profit $44,688.24 $310,388.79 $263,973.74 Expenses ADMINISTRATIVE EXPENSES 0 0 BANK SERVICE CHARGES 72.00 273.55 0 CREDIT CARD FEES-LN 24eC 53.09 246.39 LEMOLO CONSULTING 3,500.00 32,300.00 14,000.00 OFFICE SUPPLIES 438.63 438.63 826.05 VOLUNTEER COORDINATOR 6,737.20 51,085.17 26,082.75 WEBSITE-MANAGEMENT 1,000.00 1,000.00 CREDIT CARD PROCESSING FEES-LN 24eC 1,113.16 672.24 DUES AND SUBSCRIPTIONS-LN 24e % 40/60/0 3,565.25 2,886.65 INSURANCE-LN 23B INVESTMENT MANAGEMENT FEES-LN 11fC 5,863.44 LICENSES AND PERMITS-LN 24e % 70/30/0 3,598.06 174.50 90.50 PROFESSIONAL FEES 0 0 CONSULTING 1,000.00 0 300.00 Total for PROFESSIONAL FEES 0 $1,000.00 $300.00 PS2P EXPENSES 5,000.00 5,570.74 RENT-LN 24eB 3,630.00 2,919.91 WEBSITE-LN 24eB 2,704.36 441.35 OFFICE EXPENSES 44.00 RENT-P.O. BOX-LN 24eC 182.00 Total for ADMINISTRATIVE EXPENSES $11,800.92 $102,757.01 $63,251.69 ADVERTISING & PROMOTION PURCH.-LN 12B 823.15 4,335.64 13,935.44 BICYCLE TUNE-UP EVENT EXPENSES-LN 24eD 0 $26912 0 POSTAGE 45/55/0 421.37 807.38 PRINTING EXPENSE 26.96 Total for BICYCLE TUNE-UP EVENT EXPENSES-LN 24eD $421.37 $1,103.46 0 DEVELOPMENT CONTRACTOR-LN 24a % 22/45/33 4,717.50 35,306.71 20,497.65 DIRECT MAIL CAMPAIGN EXPENSES-LN 24D 1,603.82 8,491.67 ECO-COUNTER EXPENSE 513.51 9,105.72 589.14 PENINSULA TRAILS COALITION Page 39 of 82 RECEIVED 09/10/25 Statement of Activity Page 25 of 67 PENINSULA TRAILS COALITION July 2025 DISTRIBUTION ACCOUNT TOTAL tVtN I LAFENSES-PART VIII, LN 8b ANNUAL ODT FUNDRAISER EXPENSES CREDIT CARD FEES FOOD EXPENSE ADVERTISING EXPENSE INSURANCE EXPENSE Total for ANNUAL ODT FUNDRAISER EXPENSES TDL-ADVERTISING TDL-COST OF GOODS SOLD TDL-FOOD TDL-MISC TDL-SWAG COSTS TDL-CLEAN UP TDL-FARMS TDL-MGMT FEE TDL-Permits TDL-PROCESSING FEES TDL-RENT TDL-SALES TAX TDL-SUPPLIES TDL-WEBSITE Total for EVENT EXPENSES -PART VIII, LN 8b POSTAGE AND DELIVERY-LN 24e % 45/55/0 RENTAL -EQUIPMENT SANIKAN RENTAL-LN 24eB Total for RENTAL -EQUIPMENT SUPPLIES-LN24eB CONSTRUCTION MATERIALS-LN 24cB HOSPITALITY SUPPLIES-LN 24eB MAPS-LN 24eB SIGNAGE-LN 24dB EQUIPMENT VOLUNTEER RECEPTION-LN 24eB ANNUAL MEETING GAS-LN 24eB TRAIL MAINTENANCE TRAIL MAINTENANCE CONTRACTOR Total for SUPPLIES-LN24eB TRAIL AMBASSADOR PROGRAM-LN 24eB DEPRECIATION EXPENSE-LN 22B JUL 1 - JUL 31 2025 JAN 1 - JUL 31 2025 (YTD) JAN 1 - JUL 31 2024 (PY YTD) 0 0 0 0 0 0 6.33 7.02 32.00 252.97 -400.00 6,472.27 $38.33 $6,332.26 0 930.00 5,680.00 3,000.00 1,704.09 11,254.09 3,379.25 3,379.25 164.81 3,056.96 4,351.46 6.54 5,164.32 6,010.32 5,810.79 127.00 -800.00 4,000.00 5,000.00 310.00 4,762.13 2,969.70 970.00 1,212.94 739.41 3,196.33 150.00 700.00 $14,272.95 $45,340.02 $23,987.01 436.40 458.17 1,914.17 0 $310.52 $1,189.63 1,097.12 19,140.96 4,860.00 $1,097.12 $19,451.48 $6,049.63 $30.00 $38.99 $286.51 5,048.36 10,505.43 13,633.93 234.04 1,901.06 2,081.24 3,719.04 8,161.55 4,012.55 413.82 413.82 279.17 145.92 2,021.24 150.00 598.20 406.17 30,000.00 $9,445.26 $52,175.22 $22,460.56 8,767.56 13,280.28 5,098.39 2,404.23 PENINSULA TRAILS COALITION Page 40 of 82 RECEIVED 09/10/25 Statement of Activity Page 26 of 67 PENINSULA TRAILS COALITION July 2025 DISTRIBUTION ACCOUNT TOTAL JUL 1 - JUL 31 2025 JAN 1 - JUL 31 2025 (YTD) JAN 1 - JUL 312024 (PY YTD) FLAGGER TRAINING-LN 24eB 85.00 MISCELLANEOUS EXPENSE-LN 24eB 737.56 PRINTING AND REPRODUCTION-LN 24eC 1,620.03 157.22 SALES TAX EXPENSE-LN 24eB 281.00 TRAIL MAINTENANCE MGR-LN 76 0 $2,825.30 0 TRAIL MAINTENANCE MGR-VEHICLE EXP 1,486.00 1,347.57 Total for TRAIL MAINTENANCE MGR-LN 713 0 $4,311.30 $1,347.57 TRAIL MAINTENANCE- Supplies-LN 24eB 948.59 422.41 TRAVEL PROGRAM EXPENSE-LN 24eB 0 0 $208.68 SEQUIM PROGRAM EXP Total for TRAVEL PROGRAM EXPENSE-LN 24eB 0 0 $208.68 Contract Labor 1,032.68 TRAVEL & ENTERTAINMENT 0 0 0 MEALS 86.10 Total for TRAVEL & ENTERTAINMENT 0 $86.10 0 Volunteer Coordinator mileage exp 86.10 Total for Expenses $53,899.56 $299,890.18 $163,427.35 Net Operating Income -$9,211.32 $10,498.61 $100,546.39 Other Income UNREALIZED GAIN (LOSS) ON INVES 29,906.62 29,906.62 23,168.86 Total for Other Income $29,906.62 $29,906.62 $23,168.86 Other Expenses Net Other Income $29,906.62 $29,906.62 $23,168.86 Net Income $20,695.30 $40,405.23 $123,715.25 PENINSULA TRAILS COALITION Page 41 of 82 RECEIVED 09/10/25 Page 27 of 67 PENINSULA TRAILS COALITION Board of Directors Name Board Position Location Address James, Rich President 2813 E. Bay St. Port Angeles, WA 98362 Mount, Merrily Vice President 119 Harolds Hollow Jefferson County Port Ludlow, WA 98365 Taylor, Gordon Vice President 2103 W. 8t' St. East Clallam County Port Angeles, WA 98362 Whitlow, Jan Vice President 754 Hoare Rd. Middle Clallam County Port Angeles, WA 98363 Erickson, Molly Vice President 315 Hillstrom Rd. West Clallam County Forks, WA 98331 Petersen, Bob Treasurer 215 Lower Adelma Beach Rd. Port Townsend, WA 98368 Sarles, Judy Secretary 134 Blue Shadow Lane Port Angeles, WA. 98362 Bohman, Jeff General Board Member 3753 S. Canyon Cir. Port Angeles, WA 98362 Little, Jeni General Board Member 545 Lincoln St Port Townsend, WA 98368 Willott, Don General Board Member 503 S Edwards Port Townsend, WA 98368, PENINSULA TRAILS COALITION Page 42 of 82 At, ,,RECEIVED 00/1,0/25 �Page 2a of 67 9L Olympic Dim scovery..Trail Trail User Survey Peninsula Trails Coa litlon� a .O J � _ i � .sw"a�+�� 111,01, 11� 2024 V Table or uontots. n 0-*-4.o Section 1: Introduction and what's new ;:. z .s.... 3-7 Section 2: Overview of results 8 Section 3: Trail user visitors 18-26 Section 4:'Lodging impact % r 27-34 Iv PTC + Lodging tax dollars at work! r 2 • P K � s ' ECEIVED 09/$0/25 _'Page 30 of 67 a r� 'ivy •�; ... - •"* Section 1: Introduction and what's new r t' 14 A _ 5 ! 4 PTC +Lodging tax dollars at work! Meet the Team... FNINSUI RAIL We are ambassadors for the Olympic Discovery Trail and the Olympic Peninsula. PTC +Lodging tax dollars at work! RECEIVED 09/10/25 Page 31 of 67 r3 Meet the Team... ap 16 PTC +Lodging tax dollars at work! 5 New this Year....., f .W " fp_ 10 Investment C IVI p Wlt0/25 .gage 3� of 67 A. t T' ' x � (I S ,Yid - � •�e .� in real time results. -.iA two PTC + Lodging tax dollars at work! �,f,ECEP�FD QgYtO/25 4Page 34'of 67 New this Year... �� Leveraged program with people : -. • Added volunteers • Tested development of program for next generation of ambassadors • Attended 12 community events 4 PIt PTC + Lodging tax dollars at work! Div , 0 �P /$0A25 � ,Page 35 of 67 0.- � � • jW Section 2:0 Overview of results U4 V.A PTC + Lodging tax dollars at work! � �.•"�' „ ors �. 8 Trail User Survey by the Numbers-'Vage �o," 2023 Total Surveys 11430 Number of Ambassadors 6 Number of Volunteers 0 Trailheads 16 PTC + Lodging tax dollars at work! 2024 11268 6 4 16 0 Trail Ambassador Survey Reports by MGi� 2024 Jul Aug Sept Oct Nov Total Surveys Conducted 83 371 507 276 31 1,268 Trail Users Greeted + Engaged 234 1,665 1,567 686 200 41352 Total Hours 20 328 96 120 20 584 Trailhead Days 6 17 11 12 2 48 Community Events 1 1 6 3 1 12 TRAILS P'fC"�`�i�f"ifi '�`'ax dollars at work! AAUiION Page 52 of 82 We RECEIVED 09/10/25 Page 38 of 67 Survey takers are highly likely to recommend the ODT to a friend or colleague. PTC + Lodging tax dollars at work! 11 How are ODT users traveling? Foot 2023 = 42% 2024 = 46% Bike 2023 = 38% 2024 = 38% eBike 2023= 19% 2024 =14% RECEIVED 09/10/25 Page 39 of 67 Other* 2023 = 1% 2024 = 2% * mobility, skateboard, PENINSULA PT`CVt6&41hdTax dollars at work! horse, epCge 54 of 82 TRAILS COALITION 12 Proportion of bike use: Bike 2023 67% 2024 70% eBike 33% 30% P7fZ + Lodging "tax dollars at work! RECEIVED 09/10/25 P . y 13 PENINSULA RAILS COALITION TC + Lodging tax dollars at work! of r-EIV'FD MtO/25 'Page 41- of 67 .4 o n�- � �.��x..` �-s, rai C4 Trail User Activities 2023 Bicycling 722 Walking/Hiking 533 Walking Dog 122 Getting Outside/Enjoying Nature 25 Running 34 Birdwatching 6 Commuting/Running Errands 31 Bike Packing/Bike Touring 86 Organized Group Activity 15 Other 6 Horseback Riding 3 1,583 TRAILS P'fC"VtS ihi Tax dollars at work! 46% 34% 8% 2% 2% 0% 2% 5% 1% 0% 0% 100% 2024 768 614 179 85 65 26 21 19 18 11 7 1,813 RECEIVED 09/10/25 Page 42 of 67 42% 34% 10% 5% 4% 1% 1% 1% 1% 1% 0% 100% Page 57 of 82 15 Trail User Age + Mode of Transporta On Foot Bike eBike Other Horseback Skates, Skateboard Wheelchair, Adaptive Total under 18 2023 2024 51 25 29 14 9 1 3 2 0 0 3 0 0 0 95 42 3% 18-35 2023 2024! 146 65 80 69 11 3 2 3 2 2 2 1 2 0 245 143 36-55 2023 2024 163 131 153 114 42 21 2 4 0 2 1 2 1 0 362 274 20% I= PTC4PUftiftfax dollars at work! TRAILS 56-75 2023 2024 280 300 310 275 204 122 0 6 1 4 0 1 2 0 797 708 52% 1 RECEIVED 09/10/25 tioly age 43 of 67 76+ 2023 2024 68 114 29 44 35 31 1 3 0 0 0 0 0 2 133 194 14% 1 Total 2023 2024 708 635 601 516 301 178 8 18 3 8 6 4 5 2 1,632 1,361 100% Page 58 of 82 "It was perfect." Make it longer:' "Maps are fabulous!" " We just loved it!" il. PTC + Lodging tax dollars at work! Sam,` -- .. f -4 17 I. f2IVp 09111Oh25 1_�Y ° �'.� `«`• .' `" "�+ °� �i,.'� ,« a r •� �tw' .� x � Page41of67 y�• " t 't • ' z l ` R Ar agrri ^ y ', !'i wr.. ' ' 1 e • ,''.�.*a Otti hti `; '� `,' . '$ p�'b r'a+ :. T : w+1T'c Jf 41 F b � `.. F w • 1 .. .+,.DF" M h ,. � � � _ i "tiv ' J6, r • _ ± a ,R Ml - ! .r M Jfr ' A� ' d _. � �� `� �' �+' a"' F � Iw !� � � _ � w � It j 'rY L _ y�� ��' ` �, '*'T� L-•�i► • �. i� Imo+ i' r`�_. , ♦ A ��_ ��!:, ..,, � ...�.. _ �'a � - �11' j w!� / .� - ti -. �. •:'.:. I � _ - #yam �r Yam'' w I+�y .,.A IW •x � .y' ,„� *1 ` ' 4 �.a Y; � R��Y F. 1' �"•1 �� .. !". �'\ Ci, fW �` T. iyi1�.'M `� _ '`.1�_syi. .� � ..r �N. � ♦ rr�� �• � J`� "�°�f � jd ,•• � +p ♦ � +� �, H ,','9 «O ' tr�i� '�•71� ::'!." �w•J'+ F .yf ,� '�"i'd' *1 _\,^ • ♦ ; .'s+ My t .. ,,,� r ' , 'i +.'�j .' A'>t' I rK r _ r4 ; ' q� i^ ,,,'R i ("A 4 Y . ^'A{ �y'l r ' a��Y •t C . 1 � � • if'� •� �` • �;ry �1E '.. � �� �; AAA w n I• " • f • Section 3: ..� Trail user visitors • .,,;dry, , 4 r F+ PTC +Lodging tax dollars at work! �� Trail User Visitors... Length of stay 1 Day 2-6 Days PTC +Lodging tax dollars at work! RECEIVED 09/10/25 Page 46 of 67 7+ Days 19 Trail User Visitors... We welcomed visitors from 84 Washington cities 38 States 10 Countries 5 Continents all P'] C +Lodging tax dollars at work! RECEIVED 09/10/25 Page 47 of 67 20 Attracts Visitors... Largely from USA +Canada Ad .t USA 96% Canada 3% 0qW TRAILS P'fC"Vt6&4ft'Yax dollars at work! COALITION RECEIVED 09/10/25 Page 48 of 67 Other Countries: Australia Belgium Israel Mexico Nepal Netherlands South Africa Page 63 of 82 Switzerland 21 Attracts Visitors... Largely from West Coast PENPT`C4Pt6ft1h4Tax dollars at work! TRAILS DAIITION RECEIVED 09/10/25 Page 49 of 67 Washington 86% Oregon 2% California 2% Colorado 1% All other states 9% Page 64 of 82 22 Attracts Visitors... Has strong Washington appeal 84 Unique WA Cities Seattle, next largest city after Olympic Peninsula locales °F"P'f C*t6d M ' TRAILS}fax dollars at work' L'ni:.'JI. RECEIVED 09/10/25 Page 50 of 67 ,. WASHINGTON CANADA Page 65 of 82 23 How did visitors hear about the trail? Recommended by friend/family Travel blog or website Other Recommended by lodging or business Read an article Saw an advertisement Recommended by visitor info center PENINSUL P'ftV` 6 1hi 'Yax dollars at work! TRAILS COALIT10h 2023 154 160 197 9 9 2 21 552 28% 29% 36% 2% 2% 0% 4% 100 RECEIVED 09/10/25 2024 168 98 75 17 8 8 8 382 44% 26% 20% 4% 2% 2% 2% 100% Page 66 of 82 24 t _ r QO/V+ 25 y Page 5Z of 67 +Y r ! ♦ - rt Y r Where PTC +Lodging tax dollars at work! 0 Visitors from Florida said they loved the trail! They found it impressive. ,J Visitors from Amsterdam loved the trail! Air quality and the diversity of scenery much better. ,r PTC +Lodging tax dollars at work! 09/10/25 Locals and'S3" visitors loved the trail! r A 'Ar s. � � •' .,'yet 26 mr EGEI�� 0,9/110/25 t;Page 54, of 67 OA .qr 1�3 A A- 0 JL i7 4t. Section 4: MwM Lodging impact 27 09110/25 Lodging Impact: Clallam County E�EPage "°" Lodging Impact: M Overall attendance 2989259 Out of town trail users IL469147 Users not paying for overnight lodging 29,229 Users paying for overnight lodging 879688 Number of paid accommodations 291,229 Metrics: M PTC1*L6d'1h 'fax dollars at work! 1 R A I L S � Count Daily user counts - Combined Eco-Counters 49% Trail users who live outside the area 20% Trail users who did not pay for accomodations 60% Trail users who live outside area > 50+ miles 3 Estimated party size Page 70 of 82 Lodging Impact: Sequim Lodging Impact: Overall attendance 1769516 Out of town trail users 909023 Users not paying for overnight lodging 18,005 Users paying for overnight lodging 43,211 Number of paid accommodations 14,404 Metrics: TRAILS P'ftVtdfr if Tax dollars at work! RECEIVED 09/10/25 Page 56 of 67 Estimate based on count growth from last year 5iL Trail users who live outside the area 20% Trail users who did not pay for accomodations 48% Trail users who live outside area > 50+ miles 3 Estimated party size *Note: DRNC Eco-Counter not functioning Page 71 of 82 Note: Estimated results based on last year 29 Lodging Impact: Port Angeles Lodging Impact: Overall attendance Out of town trail users Users not paying for overnight lodging Users paying for overnight lodging Number of paid accommodations 116,356 54,687 10,937 42,656 143,219 Metrics: TRAILS Pr Vtdff M I�ax dollars at work! RECEIVED 09/10/25 Page 57 of 67 Count Daily user counts - Hollywood Beach Eco-Counter 47% Trail users who live outside the area 20% Trail users who did not pay for accomodations 78% Trail users who live outside area > 50+ miles 3 Estimated party size Page 72 of 82 We Lodging Impact: Forks Lodging Impact: Overall attendance Out of town trail users Users not paying for overnight lodging Users paying for overnight lodging Number of paid accommodations 5,470 3,118 624 29713 1,356 Metrics: M P'rC1*L6 ta 'x dollars at work! TRAILS "�' RECEIVED 09/10/25 Page 58 of 67 Count Daily user counts - Camp Creek Eco-Counter 57% Trail users who live outside the area 20% Trail users who did not pay for accomodations 87% Trail users who live outside area > 50+ miles 3 Estimated party size Page 73 of 82 31 Lodging Impact: Jefferson CoUnty���'°" Lodging Impact: Overall attendance 1703,000 Out of town trail users 799900 Users not paying for overnight lodging 159980 Users paying for overnight lodging 449744 Number of paid accommodations 229372 Metrics: °f� PTC *L6 h ''ax dollars at work! TRAILS Count Daily user counts - LST Waterfront Eco-Counter 47% Trail users who live outside the area 20% Trail users who did not pay for accomodations 56% Trail users who live outside area > 50+ miles 2 Estimated party size Page 74 of 82 32 '• a A PTC + Lodging tax dollars at work! RECEIVED 09/10/25 Page 60 of 67 "Very nice to chat today. The Olympic Discovery Trail is such a cool experience:" 33 2 We thank you for the support! Cityof portTownsend tour.%,-, �IIIN(�`�% PENINSULA �pRKsw �P;w�cos�c4aO �N LA TRAILS COALITION Lodging tax dollars CITY OF SEQUIM at work! Bicycling the Olympic Peninsula East: Port Townsend & Quilcene Introduction This map is intended to provide information to cyclists so that they can make their own decisions as to which route is suited for their skill level Facilities on the Olympic Peninsula range from narrow roads with no shoulders to roads with bike lanes or vide y shoulders. separated trail with motor zed "Ific to off -mad mountain bike trails. Likewise, vehicular traffic varies from low to high on the t roads throughout the area, z r The roads have been coded with input from local bicycle commuters, recreational cyclists and 5 transportation planners using critena important to b'cycl sts. Grade, pavement condition m paved shoulder width, vehicle travel lane width vaPic volumes and speed were some p \ s of the factors used in determining the suitability of the roads. The suitability Protection Islan g Index a the roads should only be used as a garde. Cyclists should be National Wildlil YIw.,dr ; prepared to make their own evaluations: experienced cyclists may feel jl air �- comfortable on medium and heavy traic ro t whit begins ng and a mateur riders may prefer to stick to routes with designated bike _ FII lanes or lower traffic volumes. 41t \ 11 �W �LS3� ..m.vir aria 5iare hrt YnMr P.rw�t I O DIAMOND I � C.rr� _ L � 1. all Strait of Juan de Fuca Admlralty Inlet mmym� mfert POINTwIL50N rd�gtate Par4 ,om •�Sa`51 t� T alt inauber fne�FerSh awe91 s' 1 0 tit. h" Naa�um t.all'< - wm � aouN { ' — — — Medium IO Neary ir.M< mge Spr.d . w,., tr.m< Port TownsenA pY gg� err.. ^.r,.. —di. r — . ,,.... rr. ^^ HowT I O ,,.. UDSON / 8 ol rmw. t oars - • • - - On...ad r4 On-ao.d R. n stir n.11 wd. M. g P-T en ■aoa n,<^nnnme.a< k 'u^ POINT 1nLNr F— and ..,m NOTE The io kgend indicare+generaltOndrtur. ,�..�ul a and Iwu r wtlNt mry cry u scary ' • _ �, M •• •' Rriep SIR2a V-41 ,■1 _ 3: �� p .�rrr Inlormarnn w xyn..r ® .......m, c+r• u\IM �7�^. �. .n. • . Tr.Ixr ikn - Cnrt • rn. anN. n.. m shoJde.r �i.R.1Prm,x swr � ■ �e ItY .. I xr ®x Pu.l > u. ii {MeY NW rarY rig ,� iwi.n ak ee Dc.m.t. ^•'r., ii .round andrunder , �e, Ylewpe . jd xo..el Tr. , ■ 31 $ of •'Tn. g..i.. Poin tJ /. n Na ®©w^ww+rw.. �' ,e"•a 8 w ^m w.. * t� j � I w.�.m°' � p ■ a 0® a� i. 4 � w, y. w�. w •' � � W Indian Island ® Naval Reser.. .. . . s ve [. �/� s.yNlm eay r, 9 Gi6� v k �w � s IrondaN Marrowstone -lwrr, u•mw . sate Par4 jg jA n:,(ham ..^M1s Port Madlock Island «,® ono o afi Ni..mke e N aa.. - g„ Tye. .i s t• nit Ir we e, r-In R-� t T.n. oUS � , ED ®© ®® m •. •° W Scale 1:64,00 aI-P,M•'.xt 0 I 2 2 r YYY Jefferson County o \\ 11ntn = I satiate sue r -i _ - r Otympic Na[f sal F.— El Using this Map L r J n„,I ,• .,_ L \\ g Know your level of skill and combs in suck rig wap _ 4 \ rwdwith motor vehcands atrucks. t J she L J / L _ ? I \ ■ w\\ g Use she legend to drmme she mute and ° I, •• I / -� h_ — -' \ j ® w\\ mmkn level duis ma¢hes your skAl and ' Q . a�.• O g Note that mad condiuons can change d C r onstn ion scheduks an impactcycling cord L — J I 1 t `ti$ _ g Ile aware that morning and evening rush hours add considerabk volumes of traffic to the ' a• • •' - a..a. c.a — _ -- __ \/ / I.. tic's roadways Tnific volumes are also higher in / al I / sn Ift gp, Ne summer mon h g Follow the Rules of Ne Road. 4�1 ,,,!py , ', , ` I _ I I • \\ g Ride at your own risk and ride safely. A I c..ru,, snnwde s ��� a .. _' �• %. Port µ 4 t I Ludlow • � n z^ a.+ I 1 .,,�..�..v � II a a " � Hood Canal n i .c i - r m f �'� : t �eom^w.mms.• ��w DavidmaP s.com vw, j - �-- - .; -�: '°,_•• C. Lw,e ' � s`t 0 ° P ni.e Page naaa PENNSULA TRNLS aOALIn(NJ � I �l � li' • `[ �.' b _ 1 n..., ,,. xn Lw eM f E ra, �"•e^."• I pFn.PY Ponm,J, �" RECENED O[v1W35 To Bon Jon Pass a,000 n. Hood Canal Jen...en TramH elke•atks is ry :' '•.' t• BMwt Y ClallamCounty t / t�tN z "sej «Bay, — Skarr Pass— _ — — �.. �✓ P `\ i, � t ,�` � +1 �'4 v.ru 'I' a S weu wwe c,ust r„t � ■ ... 1lkne va.nrc�.m Jefferson County) �s �r t SgwmshHabo A SR 104 to Kingston/Edmonds terry & SR 3 to Bainbridge Island & points south I' 3 Re.l,R.w o Bay \ :� `- �.•u.. ro ;`' �\ f • ' f Da°ob SAME ROADS • SAME RIGHTS • SAME RULES Be Visible • Be Alert • Wear a Helmet • Have t�e z Ntn M 'S� �••�,te,rF"' r,. Mr`d. 'il ". tb1TI r r •eQa. npW.,I,ClaM.e, .6m.1.wr.IasrsS�lx.Srn.pg,. n,M n't —crSWTH Tr- PONT Dabob By O obeilcene a «Ra e,.xl., o- -,y8, naoar .� __ :.�-9-.•.. .CI1 eM1aUa,uwbnonn.,acKKoddalndEEe,xwoee,. y., l , heorrNUPe�n,ueEenvrleO.nbbeR,awEeh�Nk sSea.tTBswmaRce.n 'wrye^eVoN.�ws,, rnaeardoworefanork ucNhlnee. nhrer eharbrroxn e S Tkamdykt Bay t411 Nlgnt�.y C Tec1 --i aM ahnd belen Da ,wr pau on Ne •ItM1c a1a1 1,6 I r dL P. ®.-E Ykk .o venckcw+rn sere �, saupW^EqN ,vndr br ur, kl� _— .= ;ram • � �T ntM1r-ol.way , 1V UND�I r R,ee Pred,cuoM MERMAN S IdNT / x.na Ra Y e adeyuau space Eetrreen d ' l r 1 RLW M 61 )BO sure. �- r a un you an WR. WYIw - FRERED BLUFF ne t ytw must Nva a NCHMANS • I 0 Be nnN of open,nt nr doors •+� r ^ 1,75a tS I I PgNT _� � � rm I�Rnt an uol,IllFht or a r w...e n arse our n q rwnec ba" pubedn carnPllntawn l L — J 1�1 Scale 1:64.000 ee eearr.aa,. aa�. aPOINTWHITNET sou appmun��rru . i 1 7 rkle ra p.dnnan. ,n rh. David Maps.com I Inch = I Statute Mile ,..,n 't'• t,�..,� NarRe DoQ�c — 1 Care Map Legend ® 1 1 P-1 PANT I t I ` I / li •� Ilr a It to tt llo aJ {/1 1 1 •. � VVAVVA POINT SM1euRer SheWtler Shoulder S = • _ _ Olympic National Forest ,,Traelc yJ T— IDabob By xlEh srna a Near v.mc v -` �•, Ln I I O®"° '�^1ew potion na.n m rnnbllity na ,Malden •�• D , L — — L —. — — J _., i RT YA�I� ------ cr,.el ea Ra Re,e, xer a...aee m Z TxwN Meunuln Ilhe Tux rawerknea O 3..f,�,T` Brinnon Fo.nr Reaa, u.nm a l� I+ r/GJ frr OAH ONT •4�.v,,6y2' • - , -, NOTE The IeRe rd rd rnvr.cayga e reenal /oewBP loldewdaunpcculenddl ys ons. usual condinons Staq hrt O• �' HAZEL Sure Reuse B Yls ur Info.maslan i 1 ', ■ Y $$ [[ - POINT US N"Rhway Iry learnom, Qa8 M E a b o 0 S OAK HEAD Hill r l ':i SaeeP Fill m raKlnt L. �. YN,rpoln Id Maarel Y � �� G+ 1E it � � d Pleasant Harbor ....,,,,,.� � wenr,ne.emarr O u.p..r {, Hood Canal j Ishes y e.a, .a, Rear. c gg�a t� EC, OP POIsM P�a ■ on -Rena nRe T.w. 98 T.m.r.r,.M..tr..�c...a,.„,.�.0 O„",N ,„.,. m.w... �.I V E C 9P 5�g6 g� j� 1 /OlymplV ed�; ,Y�tEvIr, 5L{'B" ` /♦ p'[B �yy y33£� SCS y 222 FB' i< ■ y { ❑.. e r- TPUlLS LO�ILSTI•N" / �rY� WATSNT I e iU■p 11, S, ° t0 RECEIVED 09/10/25 S PEEO �Y0'"i0r0M Separated OCT Trail Separated DOT Trail Separated OCT Trail Shared Road Shared Road w+ow+r Hard Packed Gravel Paved Gravel Highway Low Traffic LIMIT cr.w.anoor 5 r Tra6tead © Parking V Bike Shops ■ Horse Loading © Drinking Water -w Toilet Z Patic Table ® Grooxyffiood • , f r -'_ ' POn TpwnNrM f • 1 - f o ,,..�� � ,rrd ✓. n OCT East -Larry Scott Section Cue Sheet 7.6 Miles -� Rt Port Townsend Boat Yard TH 0.0 (Haines Place 8 HWY 20/ W. Sims Way) 1.2 - Sb8 Cross Thomas Street 1.2 s 0.6 T SUBnon ravmse rid Cross Mill Road 1.8-� H,S oncai 0.8 2.6 State Peh Rt 8 Right after Mill Rd, Loll @ HWY 2010 " Left HWY 20 Underpass 0.5 Jeflerson Rt 8 Right after HWY 20 Undepass by 31 r corny SV8 Reynolds Rd to Discovery Rd Underpass A,rooa 0.7 r SUB Discovery Rd Underpass to Cape 3.8 t v George Traillead 0.4 SV8 Cape George TH to S. Edwards Road 4.2 7mey 1.5 SUB S. Edwards Rd by Green Way to 5 7 Douglas Way (J 0.3 T Left Douglas Way to S. Discovery Rd 7 2 C A Crossing 0.1 Left S. Discovery Rd Crossing to Milo Curry 7.3 ^ ""^ ' as Trailhead 0.3 Left S. Discovery Rd to Hwy 20 7.8 a , so v • so • ss • se s .a • u • s• rs ao - u • to os e A WA20 WARNING. While the PTC works on a future DDT option, there are two possible alternatives to bypass this dangerous section of Hwy 20The 6-mile Alternate Route Ride by section of Washington State Hwy 20 between Four Comers ark Discovery Bay is heavily traveled by automobiles and trucks There are places that are narrow Mth no shoulder. w/GPS 1. Ride Jefferson County transit route 8 between Four Corners and Discovery Bay. (see OR Code on front) 2. At One Four Comers Road/HWY 20 Intersection, cross Hwy 20 (1.3 mi), turn right onto Hwy 19 (Rhody Drive)(4.1 mi), Turn Right onto Center Drive (6.8 mil), Turn Right onto Hwy 104 (4.6 mi), Turn Right (North) onto Hwy 101 (2.7 mi) to conned to the next separated DDT Vail secion in I . Discovery Bay. This route is approximately 19 miles. fIPZ19 0 More Infdlmation Go To Please Help Us to Produce These Greato Maps by Donating �h 1 II e section begins With a section of separated trail at Discovery Bay. uses sections of Old Gardiner Rd, HWy 101 86 Old on Hwy and separated trail into Blyn, WA. 0.0 r Rt Rt from HWY 101 onto separated 0.0 trail - then immediate Left 0.6 - Rt Rt onto Old Gardiner Rd 0.6 1.8 - Left Left onto Broders Rd 2.4 0 Rt Turn Rt onto HWY 101 Caution: 2 4 High Auto Traffic Area 1.6 - Rt Rt onto Old Gardiner Rd 4.0 2.6 T SUB RemainonOld Gardiner as it 6.6 0.1 - r ^ Rt Turn Rt on Old Gardiner 6.7 1.1 T Stirs Onto the North Shoulder of 101 W 7.8 0.1 Rt RI onto Diamond Pt Rd -Left to 7.9 Trailhead 0.9 T SU8 Onto East Michigan School Rd 8.8 0.2 Left Onto Pierce Rd & Rt onto 9.0 Separated Dirt Trail - Single Track 0.3 - Rt Rt onto Old Blyn Hwy extension 9.3 :w 0.3 - Rt RI onto Old Blyn Hwy 9.6 0.8 .- Left Left on Blyn Rd for 200 Feel 10.4 0.0 - Rt Rt onto a separated Trail 10.4 1.1 - Left Left onto Old Blyn HWY 11.5 0.2 - Left Onto Separated Trail 11.7 0A T Str8 Section Ends at Comea Rd 121 Go to East Central Map Next Dungeness Trailhead at Diamond Point Port Townsend Boat Haven Trailhead and Ride P �� McDonalds Safeway � av —yc.ly = Fish a C—p—, v Larry Scott Trailhead Milo Curry Trail Head The Larry Scott Trail is a short distance from our Park & Ride locations Haines Place Park and Ride 440 12th Street Port Townsend, WA 98368 4 Corners Park and Ride 63 4 Corners Road Port Townsend, WA 98368 You can drive to one of our Park and Ride loca- tions and park your car free of charge. If you choose to take the bus for part of yourjourney our buses are equipped with bike racks that can accommodate 3 bikes Jefferson Transit Authority 63 4 Corners Road Port Townsend, WA 98368 360.385.4777 www.jeffersontransit.com j f 0, Transit connections along the Olympic Discovery Trail / HWY 20 For more information about biking around the Olympic Peninsula visit: https://olympicdiscoverytrail.org/ t1Tili OLYMPIC `scOver PENINSULARAIL TRAILS `_ Page80� ALITIUN EXPLORE OLYMPIC DISCOVERY TRAIL RL. Port Townsend to Sequim 057 002 084 Haines PTa—ce 4 Corners Opps. Discovery Park and Ride Park and Ride Bay Store - Monday 067 - Friday 073 S-rK �aa m Tribal Center 6:33 AM 186 Sequim Transit Center 6:47 AM List of stops between Discovery Bay and our last stop in Jefferson County Haines Place Park & Ride 4 Corners Park & Ride HWY 20 & HWY 101 West Uncas Rd Discovery Bay Orcas Rd RV Park at Gardiner Gardiner Store Diamond Point Rd - S'Klallam Tribal Center 0 Sequim Transit Center —Diamond— Point Road 6:27 AM 6:11 Am 6:20 AM 8:40 AM 8:52 AM 9:00 AM 9:08 AM 9:14 AM 9:27 AM 11:45 AM 11:57 AM 12:05 PM 12:13 PM 12:19 PM 12:33 PM 3:15 PM 3:27 PM 3:35 PM 3:43 3:49 PM FM 4:03 - 5:50 PM 6:02 PM 6:10 PM 6:18 PM 6:24 PM 6:38 PM Port offhsend to 057 002--- 084 ---- equirn - Saturday 067 073 186 aines Place Park and Ride 4-C6r-n—ers Park and Ride Opps. Discovery Bay Store Diamond Point Road S'Klallam Tribal Center Sequirn Transit Center 7:15 AM 7:27 AM 7:35 AM 7:43 AM 7:49 AM 8:03 AM 5:00 PM :12 PM 5:20 PM 5:28 PM 5:34 PM 5:48 PM 186 'Se uirn 95 9L.Fort lown-slenW, Mon d*6- 065 68 is en Coo Rd --Niscovery (Diamond �), Bay Store —Im 2 57 List of stops between our first stop Jefferson County and Discovery Bay 0 Sequim Transfer Center 0 S'Klallam Tribal Center 0 Chicken Coop Rd (Diamond Pt) 0 Gardiner Cemetery Rd a Opps. RV Park at Gardiner Rd a Holland * Discovery Bay 0 Discovery Bay Store a Valley View Motel 0 4 Corners Park & Ride - Haines Plamjkwk(&Ride equim Transfer Center Wallarn Tribal Center 4 �rner�s Park & Ride Haines Pla—ce Park and Ride 6:52 AM 7:03 AM 7:06 AM 7:15 AM 7:25 AM 7:37 AM 9:40 AM 9:50 AM 9:54 AM 10:03 AM 10: 13 AM 10:24 AM 12:50 PM 1:00 PM 1:04 PM 1: 16 PM 1:25 PM 1:40 PM 4:20 PM- 4:32 PM 4:36 PM 6:54 PM 4:46 PM 4:57 PM 5:09 Vm 6:40 PM 6:51 PM 7:03 PM 7:13 PM 7:23 PM - 5WUTm — to 'Port Towns�!nd - -40� 186 95 -----3KIallam 065 68 2 —4--Co-rners Park & Ride 57 Haines Place Park and Ride Sequim Transfer Center --Ch-ic Tribal Center Fe -n Coop Rd Diamond Pt) ----Uis-ry cove Bay Store 8: 10 AM 8:21 AM 8:24 AM 8:33 AM 8:43 AM 8:53 Am 5:53 6:07 PM 6:16 PM 6:26 PM 6:36 PM RECEIVED 09/10/25 Page 67 of 67 Department of Public Works J %.,,: Jefferson County, Washington �Niai•< September 4, 2025 Rich James Board President Peninsula Trails Coalition P.O. Box 1836 Port Angeles, WA 98362 Re: 2026 PTC/ODT - Jefferson County LTAC Letter of Support Dear Rich, 623 Sheridan Street Port Townsend, WA 98368 360-385-9160 This letter is to inform you of Jefferson County Public Works' support, and appreciation, for the Peninsula Trails Coalition (PTC) 2026 Olympic Discovery Trail, Lodging Tax Advisory Committee (LTAC) funding application. With costs significantly outpacing revenues it has become increasingly challenging for Public Works to prioritize maintenance of the amazing resource that is the Olympic Discovery Trail. Furthermore, as of this year, the County is adding an additional t3.5 miles to the trail and associated trail maintenance. Included in the 2026 LTAC application, PTC has requested funding for the continued operation of the portable restroom facilities located along Jefferson County's segments of the Olympic Discovery Trail. If successful, the PTC will continue to take responsibility for the restrooms located at the Port of Port Townsend trailhead, Trailhead Park in Cape George, the Milo Curry trailhead, the South Discovery Bay trail segment, and along Old Gardiner Road at Contractors Creek in Gardiner. Additionally, the PTC has requested up to $42k in funding to support County trail maintenance activities. This funding could be used to reimburse the labor, equipment and materials necessary to resurface the 0.80 and 0.85 mile -long Olympic Discovery Trail segments located between Thomas Street and SR20, and SR20 and Nelsons Landing Road. We appreciate PTC's coordination and cooperation in this request. Eric Kuzma Deputy Public W I Director Jefferson County ublic Works CC: Merrily Mount; Michele Canale PENINSULA TRAILS COALITION Page 82 of 82 Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: December 22, 2025 SUBJECT: AGREEMENT re: 2026 Hotel Motel (Lodging Tax) Grant Funding; In the amount of $68,320; Peninsula Trails Coalition STATEMENT OF ISSUE: This agreement provides grant funding for 2026 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 7, and 26, 2025 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on December 8,2025. FISCAL IMPACT: Peninsula Trails Coalition RECOMMENDATION: Approve and sign the agreement REVIEWED BY: $68,320 . C?V4 1�) 0*1�z-,, - I�17` Jos . Peters, County Administrator Date THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT BELOW. THIS CERTIFICATE OF COVERAGE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: IF THE CERTIFICATE HOLDER IS AN ADDITIONAL COVERED PARTY, THE COVERAGE AGREEMENT MUST BE ENDORSED. IF SUBROGATION IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE COVERAGE AGREEMENT, CERTAIN COVERAGE MAY REQUIRE AN ENDORSEMENT. A z,I H I CIVICIV I UIV I nIJ l,nm I IrIUH I C UUCJ IVU I UUIVr Cr( mi,,n I J I U I nC UCr(I IrIU/i I C nULUCK IN LICU Ur JUUM CIVUUKJCIVI Clear Risk Solutions 159 Basin Street SW PMB #206 Ephrata, WA 98823 Peninsula Trails Coalition PO Box 1836 Port Angeles, WA 98362 GENERAL LIABILITY: NPIP / Munich Re. et al. AUTOMOBILE LIABILITY NPIP / Munich Re. et al. PROPERTY NPIP / Munich Re. et al. CRIME NPIP / Munich Re. et al. WRONGFUL ACT LIABILITY NPIP / Munich Re. et al. MISCELLANEOUS NPIP / Munich Re. et al. PROFESSIONAL LIABILITY THIS IS TO CERTIFY THAT THE COVERAGES LISTED BELOW HAVE BEEN ISSUED TO THE COVERED MEMBER NAMED ABOVE FOR THE COVERAGE PERIOD INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH COVERAGE AGREEMENT. LIMITS SHOWN BELOW MAY HAVE BEEN REDUCED BY PAID CLAIMS. LINE OF •VERAGE COVERAGE NUMBER EFF DATE EXP GENERAL LIABILITY DATE DESCRIPTION COMMERCIAL GENERAL LIABILITY NPIP252661239 6/1/2025 6/1/2026 PER OCCURRENCE $2,000,000 (OCCURRENCE FORM) INCLUDES STOP GAP — EMPLOYERS LIABILITY PER MEMBER AGGREGATE $4,000,000 PRODUCT-COMP/OP $2,000,000 MEMBER DEDUCTIBLE: $0 PERSONAL & ADV. INJURY $2,000,000 (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $50,000,000 COMMERCIAL AUTOMOBILE LIAB. NPIP252661239 6/1/2025 6/1/2026 COMBINED SINGLE LIMIT $2,000,000 (ANY AUTO) (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE -• r COMMERCIAL PROPERTY NPIP252661239 6/1/2025 6/1/2026 ALL RISK PER OCC EXCL EQ & $100,000,000 FL EARTHQUAKE PER OCC Excluded EQ AND FLOOD COVERAGE MAY BE EXCLUDED FOR INDIVIDUAL LOCATIONS FLOOD PER OCC $1,000,000 (PROPERTY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE COMMERCIAL CRIME NPIP252661239 6/1/2025 6/1/2026 PER OCCURRENCE $1,000,000 INCLUDES EMPLOYEE THEFT/DISHONESTY & ERISA COVERAGE PER MEMBER AGGREGATE $1,000,000 MEMBER DEDUCTIBLE: $1,000 (CRIME IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $5,000,000 - • A 1 WRONGFUL ACT LIABILTIY NPIP252661239 6/1/2025 6/1/2026 PER CLAIM $2,000,000 (CLAIMS MADE) MEMBER DEDUCTIBLE: $1,000 PER MEMBER AGGREGATE $2,000,000 (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000 MISC. PROFESSIONAL LIABILITY NPIP252661239 6/1/2025 6/1/2026 PER CLAIM $2,000,000 (CLAIMS MADE) PER MEMBER AGGREGATE $2,000,000 MEMBER DEDUCTIBLE: $1,000 (LIABILITY IS SUBJECT TO A $500,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000 CANCELLATION NOTICE: SHOULD ANY OF THE ABOVE -DESCRIBED COVERAGES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE NPIP COVERAGE AGREEMENT PROVISIONS. Non Profit Insurance Program 2025-2026 Page 1 Evidence of Coverage. CERTIFICATE HOLDER AUTHORIZED Lodging Tax Advisory Committee Jefferson County PO Box 1220 Port Townsend, WA 98368 Non Profit Insurance Program 2025-2026 Page 2 CONTRACT REVIEW FORM Clear FOR" (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: PENINSULA TRAILS COALITION Contract No: PTC26 Contract For: 2026 LODGING TAX Term: 2026 COUNTY DEPARTMENT: COUNTY ADMINISTRATOR Contact Person: ADIEL MCKNIGHT Contact Phone: x 102 Contact entail: AFMCKNIGHT@CO JEFFERSON.WA.US AMOUNT: $68,320 Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Fund # Munis Org/Obj PROCESS: Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES C PLIA W�T 3.55A80 AND CHAPTER 42Z3 RCW. CERTIFIED: ❑ N/A: �(t — �•� s ' gnature Date STEP 2: DEPARTMENT CERTIFIES THE PERSO PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT N TR NY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: ❑ N/A:AFT Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 12/17/2025. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): $68,320 Electronically approved as to form by PAO on 12/17/2025. County standard LTAC grant language. Hard copy PAO signature provided to Adiel. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL